Cowichan Valley Regional District, British Columbia

Electoral Area C - Cobble Hill - Advisory Planning Commission

The Electoral Area C Advisory Planning Commission will meet to discuss a report from the Development Services Division. The primary item of business is a rezoning application for a property on Mile End Rd.

• Application No. RZ24C02 for 1365 Mile End Rd.

Cowichan Lake Recreation Commission

Une réunion de la Cowichan Lake Recreation Commission est prévue pour le 27 juillet 2026. L'ordre du jour est disponible pour examen.

• Réunion prévue pour le 27 juillet 2026
• Ordre du jour disponible pour examen

Cowichan South Recreation Commission

L'ordre du jour fourni ne contient que des éléments procéduraux types et du texte d'interface logicielle. Aucune décision, discussion ou point à l'ordre du jour spécifique n'est répertorié.

Cowichan North Recreation Commission

The agenda for the Cowichan North Recreation Commission meeting on July 28, 2026, appears to consist solely of procedural boilerplate from the eSCRIBE system, with no substantive items for decision or discussion listed.

Electoral Area B - Shawnigan Lake - Advisory Planning Commission

The Electoral Area B Advisory Planning Commission will meet to discuss a development services report regarding a specific rezoning application. The body will also consider the adoption of minutes from its May 21, 2026 meeting.

• Rezoning Application No. RZ25B02 for 2700 Shawnigan Lake Road

Accessibility Advisory Committee

Le Comité consultatif sur l'accessibilité doit se réunir le 2 septembre 2026, mais le texte de l'ordre du jour fourni est une procédure type sans décisions ni points spécifiques répertoriés.

Electoral Area Services Committee

Le document fourni ne contient que des éléments d'interface logicielle administrative et aucun contenu de réunion. Aucun sujet, discussion ou décision spécifique n'est répertorié pour cette réunion de comité.

Committee of the Whole

Le document fourni ne contient que des éléments d'interface administrative et aucun contenu de réunion. Aucun sujet, discussion ou décision spécifique n'est répertorié pour cette réunion du Comité plénier.

Cowichan Core Recreation Commission

La Cowichan Core Recreation Commission doit se réunir le 10 septembre 2026. L'ordre du jour comprend un examen standard des détails de la réunion et des questions procédurales.

• Examen des détails de la réunion et des questions procédurales
• Distribution standard du dossier d'ordre du jour

Cowichan South Recreation Commission

L'ordre du jour fourni ne contient que des espaces réservés logiciels procéduraux et du texte standard. Aucun élément de décision, de proposition ou de discussion spécifique n'est répertorié.

Cowichan North Recreation Commission

Cet ordre du jour ne contient que des éléments procéduraux types provenant du système eSCRIBE, sans rapports, résolutions, audiences publiques ou points d'action pour la réunion de la Cowichan North Recreation Commission.

• L'ordre du jour ne contient aucun rezonage, contrat, ordonnance, changement de frais ou audience publique

Regional District Board

Le texte de l'ordre du jour fourni ne contient que des mentions procédurales standard et aucun élément de discussion, décision ou rapport spécifique.

Cowichan Lake Recreation Commission

L'ordre du jour de la réunion de la Cowichan Lake Recreation Commission du 28 septembre 2026 ne contient aucun élément répertorié. Le document semble être un substitut sans éléments d'ordre du jour ou décisions substantiels. Aucun élément n'est proposé, discuté ou décidé lors de cette réunion.

Regional District Board

The provided agenda text contains only procedural software interface elements and boilerplate. There are no specific decisions, discussions, or agenda items listed.

Special Inaugural Regional District Board

This is a special inaugural meeting of the Cowichan Valley Regional District Board. The agenda contains only procedural items with no substantive decisions or discussions.

• No substantive items on the agenda

Committee of the Whole

The agenda for this Committee of the Whole meeting contains only procedural boilerplate and no substantive items for decision or discussion.

Cowichan Core Recreation Commission

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Electoral Area Services Committee

The agenda for the Cowichan Valley Regional District Electoral Area Services Committee on 2026-11-18 contains no listed items. It appears to be a procedural placeholder with no decisions or discussions recorded.

Accessibility Advisory Committee

The Accessibility Advisory Committee is scheduled to meet to discuss agenda items and review meeting procedures. The agenda is currently listed as procedural boilerplate with no specific topics or decisions attached.

• Meeting listed as procedural boilerplate
• No specific agenda items or decisions attached
• Committee to discuss meeting procedures

Cowichan Lake Recreation Commission

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Cowichan North Recreation Commission

The agenda package contains no listed items or decisions. It appears to be a placeholder with no substantive content for this meeting.

Cowichan South Recreation Commission

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Regional District Board

The agenda for the Cowichan Valley Regional District Board meeting on 2026-11-25 contains no listed items; it appears to be an empty or placeholder document.

Regional Hospital District

The agenda for the Cowichan Valley Regional District Regional Hospital District meeting on 2026-11-25 contains no listed items. Only generic headings and placeholders appear, with no decisions, proposals, or discussions identified.

Electoral Area Services Committee

The agenda for the Cowichan Valley Regional District Electoral Area Services Committee on 2026-12-02 contains no listed items, decisions, or discussions. Only placeholder sections and software branding are present, indicating a procedural or empty agenda.

Committee of the Whole

The Committee of the Whole agenda for December 9, 2026 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no specific agenda items.

Regional District Board

The board meeting agenda does not list any specific items for discussion or decision. It appears to consist only of standard procedural placeholders without substantive content.

Regional District Board

L'ordre du jour ne contient aucun élément répertorié. La réunion semble être procédurale, sans décisions ni discussions enregistrées.

The Board directed staff to prepare the 2027 budget to meet existing service levels with a 4% requisition mandate (plus or minus 2%). It also approved two federal grant applications for water and wastewater upgrades totaling over $14 million. Several community grants and watershed partnerships were approved.

• Approved 2027 budget mandate of 4% requisition within plus or minus 2%
• Approved federal grant application for South Cowichan Surface Water Treatment ($6.88M)
• Approved federal grant application for Shawnigan Wastewater Upgrade ($7.14M)
• Approved 2026 DWWP Partnership contributions: MNC ($150k), CWB ($77k), SBS ($15k), PWSBC ($5k)
• Referred 2026 Climate Projections to staff for a full report
• Denied using public health/safety risks from weather and water shortages as budget priority criteria
• Approved Grant-in-Aid for Cowichan Valley Co-operative Marketplace ($1,000 and $500)
• Approved Grant-in-Aid for South Cowichan Seniors Society ($1,000)

Electoral Area Services Committee

Le document fourni ne contient que du texte d'interface logicielle administrative et ne comprend pas d'ordre du jour de réunion ni de sujets de discussion spécifiques. Aucun détail législatif, financier ou relatif à un projet n'est disponible pour être rapporté.

Cowichan Core Recreation Commission

La Cowichan Core Recreation Commission se réunira le 9 juillet 2026. Un élément décisionnel clé est une recommandation visant à approuver des modifications à la CVRD Ice Allocation Policy. Les commissaires recevront également des rapports verbaux des gestionnaires du Cowichan Community Centre, du Performing Arts Centre, de l'Aquatic Centre et du Sportsplex, ainsi qu'une mise à jour sur la Period Poverty Initiative.

• Vote sur les modifications de la CVRD Recreation – Ice Allocation Policy (Point 10.6)
• Rapport verbal du gestionnaire, Cowichan Community Centre (Point 10.1)
• Rapport verbal du gestionnaire, Cowichan Performing Arts Centre (Point 10.2)
• Rapport verbal du gestionnaire, Cowichan Aquatic Centre (Point 10.3)
• Rapport sur la mise à jour de la Period Poverty Initiative (Point 10.5)

The Commission approved amendments to the CVRD Recreation – Ice Allocation Policy. Staff were also directed to include replacement costs for Period Poverty equipment in the 2027 Draft Budget and to draft a CVRD-wide Waiving Fees Policy.

• Approved amendments to the CVRD Recreation – Ice Allocation Policy
• Directed staff to draft a CVRD-wide Waiving Fees Policy for September report
• Directed staff to include Period Poverty equipment replacement costs in 2027 Draft Budget

Committee of the Whole

Le Comité plénier discute de l'approbation des projections climatiques de 2026 et du dépôt de demandes auprès du fonds fédéral Build Communities Strong pour le traitement de l'eau et la modernisation des eaux usées. Le comité examine également les accords de financement pour les partenaires de protection des bassins versants.

• Approuver les projections climatiques de 2026 pour la planification de l'adaptation à long terme
• Demander un financement fédéral de 6,88 M$ pour le traitement des eaux de surface de South Cowichan
• Demander un financement fédéral de 7,14 M$ pour la modernisation des eaux usées de Shawnigan
• Prolonger les partenariats stratégiques pour la protection des bassins versants avec 77 000 $ à CWB
• Prolonger les partenariats stratégiques pour la protection des bassins versants avec 150 000 $ à MNC

The Committee recommended adopting 2026 Climate Projections as a baseline for regional planning. It also recommended applying for federal funding for water treatment and wastewater projects, and extending several drinking water partnerships.

• Recommended endorsement of 2026 Climate Projections to the Board
• Recommended $6.88M South Cowichan Surface Water Treatment Upgrade application to the Board
• Recommended $7.14M Shawnigan Wastewater Upgrade and Dewatering Facility application to the Board
• Extended Cowichan Watershed Society as Strategic Partner with $77,000 contribution
• Extended Shawnigan Basin Society as Strategic Partner with $15,000 contribution
• Extended Partnership for Water Sustainability in BC as Strategic Partner with $5,000 annual contribution
• Extended Municipality of North Cowichan as Strategic Partner with $150,000 contribution

Electoral Area Services Committee

L'ordre du jour de cette réunion ne contient que des éléments procéduraux types et aucun élément de fond listé pour décision ou discussion.

Regional District Board

Le Conseil du District Régional de Cowichan Valley adoptera l'ordre du jour et les procès-verbaux, examinera un ordre du jour de consentement comprenant plusieurs paiements de subventions d'aide et accords de services, et recevra des rapports et des recommandations sur les loisirs, la gestion des déchets et le développement économique. Les décisions clés incluent une subvention de 1 700 $ pour la Cowichan Bay Improvement Association, un renouvellement de cinq ans de l'accord de services 911 de Central Island, et une licence de répéteur 9-1-1 de Mt. Wood pour cinq ans. Le Conseil allouera également des fonds pour les programmes d'abris d'hiver et une mise à niveau de 60 000 $ du système d'égouts de Maple Hills.

• Subvention d'aide de 1 700 $ à la Cowittan Bay Improvement Association pour remplacer 12 drapeaux
• Renouvellement de l'accord de services 911 de Central Island pour cinq ans (juin 2026-juin 2031)
• Conclusion d'un accord de licence de répéteur 9-1-1 de Mt. Wood de cinq ans avec Timberwest Forest Company
• Allocation de 50 000 $ et 73 295,37 $ pour les coûts non financés des programmes Emergency Warming Centre et Temporary Winter Shelter
• Allocation de 60 000 $ des Community Works Funds pour la conception technique et la mise à niveau du système d'égouts de Maple Hills

The Board approved a five-year agreement for Central Island 911 services and a five-year license for the Mt. Wood repeater site. The Board also approved 12 grant-in-aid requests totaling $9,700 for local organizations and approved bylaw amendments for volunteer fire departments.

• Approved $60,000 for Maple Hills Sewer System engineering design
• Approved 5-year Central Island 911 Services Agreement
• Approved 5-year Mt. Wood 9-1-1 Repeater License Agreement
• Approved $2,500 to Cowichan Valley Youth Services for RISE Program
• Approved $4,000 to Cowichan Valley Cooperative Marketplace
• Approved $2,000 to Duncan Cowichan Chamber of Commerce
• Approved $1,500 to Honeymoon Bay Community Society
• Approved bylaw amendments for Volunteer Fire Department Establishment

Thetis Island Port (Wharf) Commission

La Commission du port de Thetis Island se réunira pour approuver l'ordre du jour et le procès-verbal de novembre 2025. L'organisme procédera à l'élection d'un président, d'un vice-président et d'un secrétaire. La réunion portera également sur le processus de mise à jour des règlements, y compris les coûts de mise à niveau futurs et les changements potentiels.

• Élection du président, du vice-président et du secrétaire
• Adoption du procès-verbal de la réunion du 28 novembre 2025
• Discussion sur les coûts futurs de mise à niveau des règlements
• Examen des changements potentiels aux règlements
• Présentation du Community Services Department

Electoral Area Services Committee

Le Comité des services de zone électorale recommande au Conseil d'approuver plusieurs subventions totalisant plus de 15 000 $ à des organisations locales ainsi que plusieurs permis de dérogation d'aménagement. Ils recommandent également de modifier les limites de la zone de service d'égouts pour Cobble Hill et Cowichan Bay, et d'allouer 60 000 $ des Fonds de travaux communautaires (Community Works Funds) pour une mise à niveau du réseau d'égouts à Maple Hills. Les points majeurs incluent la transmission d'une demande de rezonage pour un parc industriel proposé (Trail View Heights) sur Shawnigan Lake Road aux organismes externes et aux Premières Nations pour commentaires.

• Demande de rezonage RZ26B01 pour le parc industriel Trail View Heights (Shawnigan Lake Road) transmise à plusieurs organismes et aux Premières Nations
• Demande de rezonage RZ23B03 (1791 Malta Road) recommandée pour la préparation d'un règlement modificatif de zonage avec des marges de recul réduites
• Inclusion d'une propriété dans le système de service d'égouts du village de Cobble Hill ; exclusion du 4405 Telegraph Road de la zone de service d'égouts de Cowichan Bay
• Allocation de 60 000 $ provenant des Fonds de travaux communautaires pour un mémorandum technique et une conception détaillée de la mise à niveau des égouts de Maple Hills
• Huit subventions recommandées, incluant 4 000 $ au Cowichan Valley Cooperative Marketplace et 2 500 $ aux Cowichan Valley Youth Services

The Electoral Area Services Committee approved $11,000 in grants for local events and visitor services. It also recommended amendments to sewer service bylaws and issued several development permits. One zoning amendment was defeated.

• Approved $500 grant to Cobble Hill Events Society for Music in the Park
• Approved $1,000 grant to Duncan Cowichan Chamber of Commerce for Visitor Centre
• Approved $500 grant to Cowichan Community Land Trust for River Day celebration
• Approved $2,500 grant to Cowichan Valley Youth Services for RISE Program
• Approved $2,000 grant to Duncan Cowichan Chamber of Commerce for Visitor Centre
• Approved $4,000 grant to Cowichan Valley Cooperative Marketplace for food security
• Approved $1,500 grant to Honeymoon Bay Community Society for annual event
• Approved $3,000 grant to Cowichan Community Land Trust for River Day celebration

Public Hearing

Le conseil tiendra une audience publique le 16 juin 2026 pour examiner deux projets de règlements. Le règlement 4642 modifierait le Plan officiel de la communauté afin de redésigner certaines parcelles de Small Lot Rural à General Industrial et de les inclure dans les zones de permis de développement 9 et 10. Le règlement 4643 modifierait le règlement de zonage de South Cowichan pour rezoner le terrain de RR‑2 Rural Residential 2 à I‑8 Auto Wrecking/Salvage Industrial, permettant ainsi l'entreposage et la vente de véhicules. L'audience permettra des commentaires du public avant qu'une décision ne soit prise.

• Règlement 4642 : modification de l'OCP pour redésigner les parcelles Small Lot Rural en General Industrial et les inclure dans les zones de permis de développement 9 (Industrial Development) et 10 (Energy & Water Conservation).
• Règlement 4643 : modification du zonage pour passer de RR‑2 Rural Residential 2 à I‑8 Auto Wrecking/Salvage Industrial, permettant l'entreposage et la vente de véhicules spécifiques au site.
• Audience publique prévue le 16 juin 2026 pour recevoir des commentaires sur les projets de règlements.
• Correspondance reçue : trois PDF datés du 5 juin et du 10 juin 2026 (RZ24A04 de K Parker, RZ24A04 de Malahat Bungalows Motel, RZ24A05 de Cedar Springs).
• Aucune décision n'a été prise ; le conseil examinera les contributions avant le vote.

Electoral Area B - Shawnigan Lake - Community Parks Advisory Commission

La Commission consultative des parcs communautaires se réunira pour approuver l'ordre du jour et adopter le procès-verbal d'une réunion précédente. L'élément principal est l'examen du projet de plan de gestion pour le parc Old Baldy Mountain.

• Approbation de l'ordre du jour et du procès-verbal du 23 avril 2026
• Examen du projet de plan de gestion d'Old Baldy Mountain
• Réunion tenue au Shawnigan Lake Community Centre

The Commission agreed on option 1 for the Old Baldy Mountain Draft Management Plan and directed staff to prepare a budget for construction of the parking lot at the end of 2026 or early 2027. The agenda and prior meeting minutes were approved, and the meeting was adjourned at 8:16 p.m.

• Approved agenda
• Adopted April 23, 2026 minutes
• Directed staff to prepare budget for Old Baldy parking lot construction (end of 2026 or early 2027)
• Adjourned meeting at 8:16 p.m.

Committee of the Whole

Le Comité plénier examinera la recommandation selon laquelle le Conseil autorise la municipalité de North Cowichan à se retirer de la Fonction 121 – Développement économique, ce qui nécessitera des modifications aux règlements. D'autres décisions clés incluent l'allocation de 123 295 $ de financement pour les programmes d'hébergement temporaire d'hiver, l'adoption de modalités révisées pour le Groupe consultatif de surveillance du plan de gestion des déchets solides, et l'approbation d'une demande de subvention pour remplacer le projecteur numérique de films du Cowichan Performing Arts Centre. Des délégations aborderont la sécurité alimentaire locale et le renouvellement de 5 ans de la taxe municipale et régionale.

• Demande de la municipalité de North Cowichan de se retirer de la Fonction 121 Développement économique – instruction donnée au personnel de mettre à jour les règlements
• Allocation de 50 000 $ provenant de la plateforme d'hébergement en ligne et de 73 295,37 $ provenant de la réserve opérationnelle de gestion des urgences pour les programmes d'hébergement d'hiver
• Recommandation d'adopter les modalités de référence 2026-2028 pour le Groupe consultatif de surveillance du plan de gestion des déchets solides
• Approbation d'une demande de subvention auprès de Patrimoine canadien (Espaces culturels) pour le remplacement du projecteur numérique de films du Cowichan Performing Arts Centre
• Délégation de Tourism Cowichan concernant le renouvellement de 5 ans de la taxe municipale et régionale (MRDT)

The Committee of the Whole approved allocating $123,295.37 to fund the 2024/25 Emergency Warming Centre and 2025/26 Temporary Winter Shelter programs. It also recommended the Municipality of North Cowichan withdraw from Function 121—Economic Development. The meeting was adjourned at 3:07 PM.

• Approved $50,000 from Online Accommodation Platform to fund winter shelter programs
• Approved $73,295.37 from Emergency Management Operating Reserve for winter shelter programs
• Recommended approval of grant application for Cowichan Performing Arts Centre digital film projector
• Recommended Municipality of North Cowichan withdraw from Function 121—Economic Development
• Recommended adopting 2026-2028 Terms of Reference for Solid Waste Management Plan Monitoring Advisory Group
• Recommended staff explore CVRD's role in motorized recreation opportunities
• Tabled item on incorporating motorized vehicle groups into Parks and Trails Program until end of meeting
• Closed session held for land acquisition and employee relations

Electoral Area Services Committee

L'ordre du jour fourni ne contient que des éléments procéduraux types et du texte d'interface logicielle. Aucune décision, proposition ou sujet de discussion spécifique n'est répertorié.

Cowichan North Recreation Commission

La Commission des loisirs de Cowichan North se réunira pour approuver l'ordre du jour et le procès-verbal de mars 2026. La réunion comprend des rapports sur le Plan stratégique régional des loisirs et les résultats de l'enquête sur la gouvernance, ainsi que des mises à jour verbales sur le Fuller Lake Arena et le Frank Jameson Community Centre.

• Approbation du procès-verbal de la réunion du 24 mars 2026
• Mise à jour du T1 2026 du Plan stratégique régional des loisirs
• Résultats de l'enquête sur la gouvernance
• Rapport verbal : Fuller Lake Arena
• Rapport verbal : Frank Jameson Community Centre

Cowichan South Recreation Commission

La Cowichan South Recreation Commission examinera la recommandation d'approbation d'un accord de licence d'utilisation des installations pour la période 2026-2031 avec 1267291 BC LTD. (Kerry Park Islanders Junior Hockey Team). Les autres points comprennent des rapports d'information sur une évaluation des besoins régionaux en matière de loisirs, une mise à jour du plan stratégique et les résultats d'un sondage sur la gouvernance, ainsi qu'une délégation de la Cowiment Valley Mixed Softball League et une demande pour un présentoir commémoratif (shadow box).

• Recommandation d'approuver un accord de licence d'utilisation des installations 2026-2031 avec les Kerry Park Islanders Junior Hockey au Kerry Park Recreation Centre
• Rapport final du personnel sur l'évaluation des besoins régionaux en matière de loisirs (pour information)
• Rapport sur la mise à jour du premier trimestre 2026 du plan stratégique régional pour les loisirs (pour information)
• Rapport sur les résultats du sondage sur la gouvernance des loisirs régionaux (pour information)
• Délégation de la Cowichan Valley Mixed Softball League concernant l'utilisation des installations

The Commission approved a 2026-2031 facility use license for the Kerry Park Islanders Junior Hockey Team and allowed the Cowichan Valley Mixed Softball League to use Field C on a trial basis. The meeting also received informational reports on recreation needs and governance surveys.

• Approved 2026-2031 Facility Use License Agreement for Kerry Park Islanders Junior Hockey Team
• Allowed Cowichan Valley Mixed Softball League to use Field C on a trial basis
• Invited Kerry Park Islanders Junior Hockey Team representatives to a future meeting
• Adopted agenda and minutes from previous meeting
• Directed staff to follow Recreation Facility Policy for commemorative recognitions

Cowichan Lake Recreation Commission

La commission approuvera l'ordre du jour de la réunion et adoptera le procès-verbal de la réunion du 23 mars 2026. Elle recevra des rapports d'information sur la mise à jour du premier trimestre du Plan stratégique régional pour les loisirs, un sondage sur la gouvernance, ainsi qu'un rapport verbal du gestionnaire des loisirs. La réunion comprendra un segment en séance à huis clos conformément à la Charte communautaire.

• Adoption de l'ordre du jour (recommandation d'approbation)
• Adoption du procès-verbal de la réunion du 23 mars 2026
• Rapport : Mise à jour du T1 2026 du Plan stratégique régional pour les loisirs (information)
• Rapport : Résultats du sondage sur la gouvernance des loisirs (information)
• Séance à huis clos conformément à la Charte communautaire (rapports sur la programmation et l'équipement du centre de remise en forme)

Regional District Board

Le Conseil du District régional de Cowichan Valley examinera l'approbation d'un programme de remise pour la conservation de l'eau de 50 000 $ et l'expansion des zones de service d'éclairage public dans les zones électorales A et B. L'ordre du jour comprend également plusieurs demandes de subventions d'aide et l'adoption du procès-verbal de la réunion précédente.

• Programme de remise pour la conservation et la gestion de l'eau (50 000 $)
• Expansion de la zone de service d'éclairage public de Mill Bay (Zone A)
• Expansion de la zone de service d'éclairage public de Shawnigan Lake (Zone B)
• Établissement de la zone de service d'éclairage public de Stonebridge (Zone A)
• Accord de service d'incendie Eagle Heights avec la Ville de Duncan

The board approved the repeal of the Electoral Areas Official Community Plan (Bylaw 4373) and directed staff to begin adopting a harmonized OCP based on the former HOCP. It also forwarded a framework for commercial and industrial temporary use permits for first readings, directed staff to report on streamlined temporary use permit processes for short-term rentals, and approved a $50,000 water conservation rebate program and the 2026-27 BC Transit operating agreement.

• Repeal of OCP Bylaw 4373 and start harmonized OCP process approved (4 opposed: Segall, Nicholson, Maartman, Deck)
• Commercial/industrial temporary use permit framework forwarded for 1st, 2nd, 3rd reading (1 opposed: Maartman)
• Directed staff to report on streamlined temporary use permit processes for short-term rentals (1 opposed: Nicholson)
• Approved $200 grant to Frances Kelsey Dry Grad Fundraising Committee (Area E)
• Approved $1,000 grant to Mill Bay & District Conservation Society for salmon relocation (Area A)
• Approved $1,000 grant to Shawnigan Cobble Hill Farmers Institute for fair sponsorship (Area C)
• Approved 2026-27 BC Transit annual operating agreement
• Approved $50,000 for Water Conservation and Stewardship Rebate Program

Cowichan South Recreation Commission

La Commission des loisirs de Cowichan South se réunit pour mener ses activités régulières. Le texte de l'ordre du jour fourni est une procédure type et ne contient pas de décisions, de résolutions ou de sujets de discussion spécifiques.

Board of Variance

Le Comité des dérogations du District régional de Cowichan se réunira pour approuver l'ordre du jour et le procès-verbal d'une réunion précédente. Le comité nommera également un président pour 2026 et examinera une demande de dérogation au 2055 Sweet Gale Place.

• Approbation de l'ordre du jour et du procès-verbal du 28 mai 2024
• Nomination du président du Comité des dérogations pour 2026
• Examen d'une demande de dérogation au 2055 Sweet Gale Place

The Board of Variance appointed Brian Duncan as Chair for 2026 by consensus. The agenda and the minutes from the May 28, 2024 meeting were approved. The Board approved a reduction of the minimum setback for 2055 Sweet Gale Place from 30 m to 19.65 m for a proposed single‑detached dwelling. The meeting was adjourned at 2:06 p.m.

• Approved agenda (motion carried)
• Adopted minutes of May 28, 2024 meeting (motion carried)
• Appointed Brian Duncan as Chair for 2026 (consensus)
• Approved setback reduction for 2055 Sweet Gale Place to 19.65 m (motion carried)
• Adjourned meeting at 2:06 p.m. (motion carried)

Cowichan North Recreation Commission

La Commission des loisirs de Cowichan North se réunit pour discuter de son ordre du jour pour le 26 mai 2026. Le texte fourni ne contient que des éléments procéduraux types et des métadonnées, sans décisions ou sujets spécifiques.

Cowichan Lake Recreation Commission

L'ordre du jour de la réunion de la Cowichan Lake Recreation Commission ne contient aucun élément répertorié ; il semble s'agir d'un substitut procédural.

Electoral Area B - Shawnigan Lake - Advisory Planning Commission

La Commission consultative de la zone électorale B discutera des dossiers pour deux demandes de développement au 1791 Malta Rd. et 2180 Shawnigan Lake Road. L'ordre du jour comprend également des points de routine pour approuver l'ordre du jour de la réunion et adopter le procès-verbal du 18 mars 2026. Aucune recommandation ou décision spécifique n'est répertoriée pour les demandes.

• Demande n° RZ23B03 pour le 1791 Malta Rd.
• Demande n° RZ24B01 pour le 2180 Shawnigan Lake Road.
• Approbation de l'ordre du jour de la réunion du 21 mai 2026
• Adoption du procès-verbal de la réunion du 18 mars 2026

The Advisory Planning Commission expressed support for two zoning amendment applications. One application was supported without conditions, while the other was supported subject to specific requirements regarding non-profit use and maintained zoning parameters.

• Supported zoning amendment Application No. RZ23B03 for 1791 Malta Rd
• Supported zoning amendment Application No. RZ24B01 for 2180 Shawnigan Lake Road, subject to non-profit intent and specific use parameters
• Approved the meeting agenda
• Adopted the minutes from the March 18, 2026 meeting

Electoral Area Services Committee

Le Comité des services des zones électorales examinera les demandes de subvention pour les organisations locales et envisagera l'établissement de nouvelles zones de service d'éclairage public dans les zones électorales A et B.

• Subvention d'aide de 17 171 $ à la Cowichan Lake and River Stewardship Society
• Subvention d'aide de 2 000 $ à la Saltair District Resident's Association
• Subvention d'aide de 1 500 $ au Frances Kelsey Dry Grad Committee
• Règlement n° 4702 pour l'établissement du service d'éclairage public de Stonebridge
• Recommandation de refuser l'installation de lampadaires à l'intersection de Ceylon Road et Uplands Place

The committee recommended several grant-in-aid payments to local community groups and societies. It also recommended approval for specific land use applications, development variance permits, and a fire service agreement.

• Recommended $1,500 grant to Frances Kelsey Dry Grad Committee
• Recommended $500 grant to Frances Kelsey Secondary School - Dry Grad Committee
• Recommended $9,500 grant to Caycuse Volunteer Fire Department
• Recommended $1,500 grant to Lake Days Society
• Recommended $2,250 grant to Lake Cowichan Secondary
• Recommended $3,750 grant to Cowichan Lake and District Chamber of Commerce
• Recommended $750 grant to Chemainus Secondary Dry Grad
• Recommended $2,000 grant to Saltair District Resident's Association

Special Committee of the Whole

Le comité spécial plénier du district régional de Cowichan Valley s'est réuni le 20 mai 2026 pour discuter d'éléments de procédure. L'ordre du jour comprend les détails standards de la réunion et une section sur les résultats des votes ne présentant aucun point spécifique à l'ordre du jour.

• Type de réunion : Comité spécial plénier
• Date de la réunion : 2026-05-20
• Statut : (0) Résultat du vote

Cowichan Core Recreation Commission

La Cowichan Core Recreation Commission adoptera son ordre du jour, approuvera le procès-verbal de la réunion du 29 janvier 2026 et recevra plusieurs rapports d'information sur les besoins en matière de loisirs, des sondages et des plans stratégiques. Elle examinera une recommandation visant à lancer un processus d'appel d'offres public pour embaucher un fournisseur de nourriture et de boissons afin de louer et d'exploiter l'espace vacant au Cowichan Aquatic Centre. Tous les autres points sont présentés uniquement à titre informatif.

• Poursuivre l'appel d'offres public pour un fournisseur de nourriture et de boissons afin de louer l'espace vacant au Cowichan Aquatic Centre
• Rapport du personnel : Évaluation des besoins en matière de loisirs – Rapport final
• Rapport : Mise à jour du Plan stratégique régional des loisirs T1 2026
• Rapport : Résultats du sondage sur la gouvernance régionale des loisirs
• Rapport : Proposition de piste de pump track pour le Cowichan Sportsplex

The Cowichan Core Recreation Commission voted to proceed with a public procurement process to secure a food and beverage vendor to lease and operate vacant commercial space at the Cowichan Aquatic Centre. The commission also received several staff reports for information, including a recreation needs assessment and a governance survey. The meeting included a closed session under the Community Charter and adjourned at 3:33 PM.

• Approved agenda as circulated (carried)
• Adopted minutes of January 29, 2026 meeting (carried)
• Approved public procurement for food and beverage vendor lease at Cowichan Aquatic Centre (carried)
• Approved closed session under Community Charter Section 90 (carried)
• Adjourned meeting at 3:33 PM (carried)

Committee of the Whole

Le Comité plénier recommandera l'approbation de l'accord opérationnel annuel 2026-27 de BC Transit et d'un programme de rabais pour la conservation de l'eau de 50 000 $. Il recevra également, pour information, les rapports d'étape du premier trimestre 2026 sur le plan stratégique et les projets d'immobilisations. Une séance à huis clos est prévue pour des litiges et des négociations préliminaires en vertu de la Loi sur la communauté (Community Charter).

• Approuver l'accord opérationnel annuel 2026-27 BC Transit/CVRD (du 1er avril 2026 au 31 mars 2027)
• Allouer 50 000 $ au programme de rabais et d'incitation pour la conservation et la gestion de l'eau
• Recevoir le rapport d'étape du premier trimestre 2026 sur le plan stratégique du CVRD 2023-2026 (pour information)
• Recevoir le rapport d'étape du premier trimestre 2026 sur les projets du plan d'immobilisations du CVRD (pour information)
• Séance à huis clos en vertu des articles 90(1)(g) (litiges) et 90(1)(k) (négociations) de la Loi sur la communauté (Community Charter)

The Committee of the Whole carried motions to recommend the 2026-27 BC Transit operating agreement and allocate $50,000 for the Water Conservation and Stewardship Rebate and Incentive Program. The committee directed staff to prepare a report on incorporating motorized vehicle groups into the CVRD Parks and Trails Program. Updates to the strategic and capital plans were referred to the Electoral Area Services Committee for further review. The transit agreement funds regional bus service, and the water rebate program provides financial incentives for conservation.

• Approved recommendation to Board: 2026-27 BC Transit operating agreement
• Approved recommendation to Board: $50,000 allocation for Water Conservation and Stewardship Rebate Program
• Approved recommendation to Board: Staff report on motorized vehicle groups in CVRD Parks and Trails Program
• Approved recommendation to Board: Refer Q1 2026 strategic plan land matters to Electoral Area Services Committee
• Approved recommendation to Board: Refer Q1 2026 capital plan projects to Electoral Area Services Committee
• Adopted minutes from April 8, 2026 Committee of the Whole meeting
• Closed session held for litigation, negotiations, and land matters; rose without report

Special Regional District Board

Le conseil du district régional spécial se réunira pour examiner l'approbation des états financiers 2025 du Cowichan Valley Regional District. Le conseil recevra également un rapport sur les constatations d'audit préparé par KPMG pour l'année terminée le 31 décembre 2025.

• Approbation des états financiers 2025 du CVRD
• Réception du rapport sur les constatations de l'audit 2025 préparé par KPMG

The Board approved the 2025 Financial Statements and received the Audit Findings Report prepared by KPMG. The meeting included a brief closed session to receive solicitor-client privileged advice.

• Approved 2025 Financial Statements (Motion 2026-479)
• Received KPMG Audit Findings Report for year ended December 31, 2025 (Motion 2026-479)
• Approved agenda as circulated (Motion 2026-478)
• Entered closed session for solicitor-client privileged advice (Motion 2026-480)

Special Regional Hospital District

Le conseil d'administration du district hospitalier régional de Cowichan Valley examinera l'approbation de ses états financiers de 2025 et la réception du rapport sur les conclusions de l'audit préparé par KPMG. Un seul rapport du personnel couvre les deux points avec des recommandations pour approbation. La réunion comprend un temps pour les commentaires du public et une période de questions.

• Approbation des projets d'états financiers 2025 du CVRHD
• Réception du rapport sur les conclusions de l'audit 2025 préparé par KPMG

The Cowichan Valley Regional Hospital District Board received the 2025 Audit Findings Report prepared by KPMG. The Board also approved the 2025 Financial Statements.

• Approved 2025 Financial Statements
• Received KPMG Audit Findings Report for year ended December 31, 2025
• Approved meeting agenda

Electoral Area Services Committee

Le Comité des services de zone électorale examinera une modification du règlement sur les égouts afin d'inclure des propriétés dans le système de Sentinel Ridge et approuvera l'installation de lampad'éclairage public dans la Zone électorale A. La réunion comprend également l'adoption des points de l'ordre du jour par consentement, notamment les demandes de subventions d'aide et les rapports trimestriels.

• Modification du règlement n° 2790 pour l'inclusion du réseau d'égouts de Sentinel Ridge
• Installation de lampad'éclairage public près de Deloume Road et Lodgepole Road dans la Zone A
• Subvention d'aide de 1 000 $ à la Mill Bay & District Conservation Society
• Subvention d'aide de 4 800 $ à la Youbou Community Association
• Permis de dérogation d'aménagement DVP25D01 pour le 5325 Trans-Canada Highway

The committee approved $1,000 grants for the Mill Bay & District Conservation Society and the Shawnigan Cobble Hill Farmers Institute, and a $4,800 grant to the Youbou Community Association for broom removal. It also approved a streetlight installation in Electoral Area A and a variance permit for a property on the Trans-Canada Highway.

• Approved $1,000 grant to Mill Bay & District Conservation Society
• Approved $1,000 grant to Shawnigan Cobble Hill Farmers Institute
• Approved $1,000 grant to Mill Bay and District Conservation Society
• Approved $4,800 grant to Youbou Community Association
• Approved Development Variance Permit No. DVP25D01 (5325 Trans-Canada Highway)
• Approved streetlight installation near Deloume Road and Lodgepole Road
• Approved amendment to Bylaw No. 2790 for Sentinel Ridge Sewer System Service Area
• Meeting adjourned at 1:25 p.m.

Accessibility Advisory Committee

Le Comité consultatif sur l'accessibilité du District régional de Cowichan Valley se réunira pour approuver l'ordre du jour et le procès-verbal d'une réunion précédente. Le comité recevra une présentation de Happy Cities concernant un plan triennal sur l'accessibilité et examinera des notes de service sur les améliorations en matière d'accessibilité et les communications.

• Approbation du procès-verbal de la réunion du 21 mai 2025
• Présentation sur le plan triennal sur l'accessibilité par Happy Cities
• Examen des notes de service sur les améliorations de l'accessibilité
• Examen de la note de service sur les communications
• Examen des améliorations de l'accessibilité de la Division des loisirs

The committee approved the agenda and the amended minutes from May 21, 2025. The meeting adjourned at 2:42 p.m. because it no longer had a quorum. No substantive new business was decided.

• Approved the agenda as circulated
• Approved amended minutes of May 21, 2025 (removed Iris Mennie from absent list)

Electoral Area B - Shawnigan Lake - Community Parks Advisory Commission

The Community Parks Advisory Commission will first approve its agenda and adopt the minutes from its November 20, 2025 meeting. Commissioners will elect a Chair and Vice‑Chair. The commission will then discuss Rezoning Application No. RZ23B03 for the property at 1791 Malta Road. The meeting will conclude with adjournment.

• Approve agenda as circulated
• Adopt minutes from the November 20, 2025 meeting
• Election of Chair and Vice‑Chair for the commission
• Consider Rezoning Application No. RZ23B03 (1791 Malta Road)
• Adjourn the meeting

The advisory commission elected its chair and vice-chair, adopted prior minutes, and advanced a recommendation to the local government. For the rezoning of 1791 Malta Road, the commission advised invoking a cash-in-lieu payment equal to 5% of the land value, contingent on subdivision approval. The meeting concluded at 7:24 PM.

• Elected Matthuw Ronald-Jones as Chair
• Elected Calvin Cook as Vice-Chair
• Adopted minutes from November 20, 2025
• Recommended 5% cash-in-lieu for rezoning at 1791 Malta Road
• Approved agenda as circulated
• Adjourned meeting at 7:24 PM

Regional Hospital District

L'ordre du jour est actuellement procédural et ne présente pas de décisions spécifiques ou d'éléments de discussion.

Regional District Board

Le Conseil du District régional de Cowichan Valley votera sur une série de points, incluant une subvention d'aide de 1 600 $ à la Take a Hike Foundation, l'adoption de l'amendement au Règlement n° 4715, et la transmission des propositions d'amendement de zonage du projet de loi 13. Il examinera également la délivrance d'un permis de dérogation de développement pour le 670 Shawnigan Lake Road ainsi que plusieurs autres permis et demandes de rezonage. De plus, le Conseil adoptera une motion visant à cesser toutes les activités de planification régionale et à suspendre les travaux sur l'ébauche du Règlement de zonage global.

• Subvention d'aide de 1 600 $ à la Take a Hike Foundation pour la programmation de plein air destinée aux jeunes (Zone électorale E)
• Adoption du Règlement n° 4715 – Règlement modifiant l'application des avis d'infraction au règlement, 2026
• Transmission des règlements d'amendement de zonage du projet de loi 13 pour les changements relatifs aux bonus de densité
• Délivrance du permis de dérogation de développement n° DVP25A04 pour le 670 Shawnigan Lake Road (PID 006-322-549)
• Motion visant à cesser toutes les activités de la fonction de planification régionale et à suspendre l'ébauche du Règlement de zonage global

The Board decided to cease most staff and consultant activities related to the Comprehensive Zoning Bylaw and regional planning functions until after the October 2026 elections. The Board also approved several grants for youth and sports programs and advanced multiple bylaws for adoption.

• Halted Comprehensive Zoning Bylaw and regional planning activities until after October 2026 elections
• Approved $1,600 grant to Take a Hike Foundation for youth mental health
• Approved $14,450 in Sport Tourism Event Grants for 11 organizations
• Approved $1,000 grant to Quw'utsun Sta'lo'Skweyul for Cowichan River Celebration
• Approved Development Variance Permit No. DVP25A04 for 670 Shawnigan Lake Road
• Advanced Bylaw No. 4715 (Offence Notice Enforcement) and Bylaw No. 4719 (Water Systems) for three readings
• Approved Election Pay Rates Policy and advanced Election and Assent Voting Procedures Amendment Bylaw
• Directed staff to report on implementing Temporary Use Permits (TUPs) in Electoral Areas

Electoral Area Services Committee

Le Comité des services des zones électorales approuvera son ordre du jour et adoptera les procès-verbaux des réunions précédentes. Il recommandera une subvention d'aide de 1 000 $ aux Quw'utsun Sta'lo'Skweyul pour la célébration de la rivière Cowichan. Le comité transmettra également une demande relative à la réserve de terres agricoles, délivrera deux permis de dérogation au plan d'aménagement et examinera un règlement modificatif sur la gestion des réseaux d'eau.

• Subvention d'aide de 1 000 $ aux Quw'utsun Sta'lo'Skweyul (Mill Bay/Malahat) pour la célébration de la rivière Cowichan
• Recommandation de transmettre la demande n° ALR26C01 (860 Aros Road, PID 030‑306‑043) à l'Agricultural Land Commission
• Délivrance du permis de dérogation au plan d'aménagement n° DVP25A03 (Lot 3 Voutrait Road, PID 032‑279‑418)
• Délivrance du permis de dérogation au plan d'aménagement n° DVP26B01 (2765 Wallbank Road, PID 002‑012‑936)
• Examen du règlement modificatif n° 4719 sur la gestion des réseaux d'eau pour trois lectures et adoption

The committee recommended several land use applications and bylaw amendments to the Board. Decisions included approving development variance permits and a grant-in-aid for the Cowichan River Celebration.

• Recommended $1,000 Grant-in-Aid for Quw'utsun Sta'lo'Skweyul (Motion Carried)
• Recommended ALR application for 860 Aros Road to be forwarded to the ALC (Motion Carried)
• Recommended issuance of Development Variance Permit DVP25A03 for Lot 3 Voutrait Road (Motion Carried)
• Recommended issuance of Development Variance Permit DVP26B01 for 2765 Wallbank Road (Motion Carried)
• Recommended rezoning and OCP amendment for 5611 Culverton Road (Motion Carried)
• Recommended zoning amendment bylaw for 11235 Baker Road (Motion been forwarded for 1st and 2nd reading) (Motion Carried)
• Recommended Water System Management Amendment Bylaw No. 4719 for three readings and adoption (Motion Carried)
• Recommended amendment to Shawnigan Village Water System Service Establishment Bylaw No. 4566 (Motion Carried)

Special Electoral Area Services Committee

Le Comité des services de zone électorale spéciale se réunira pour examiner un rapport sur le calendrier du projet de zonage global. La réunion est prévue pour le 15 avril 2026 à 13h00, dans la salle de conférence (Boardroom) à Duncan.

• Examen du calendrier du projet de zonage global
• Période de consultation publique (15 minutes)
• Période de questions (15 minutes)

The Committee recommended that the Board halt most staff and consultant activities regarding the Comprehensive Zoning Bylaw, Local Area Plans, and Official Community Plan amendments until after the October 2026 election. It further recommended that staff prioritize processing backlogged development applications. A separate proposal to restart public engagement on zoning using a topic-based approach was defeated.

• Recommended to Board that staff and consultant activities for Comprehensive Zoning Bylaw, Local Area Plans, Development Permit Areas, and Modernized Official Community Plan amendments cease until after October 2026 election and new Strategic Plan (Motion Carried)
• Recommended to Board that Land Use Services staff prioritize processing current, backlogged, and held-in-abeyance applications (Motion Carried)
• Recommended to Board that staff retain all input received on the draft Comprehensive Zoning Bylaw for future use (Motion Carried)
• Proposal to restart public engagement for Comprehensive Zoning Project using a topic-based approach (Option 1) defeated
• Motion to sever the main motion into separate numeric items defeated

Committee of the Whole

Le Comité plénier du District régional de la vallée de Cowichan examinera l'adoption d'une politique sur les taux de rémunération électorale et d'un règlement modificatif sur les procédures de vote pour les élections et les assentiments. La réunion comprendra également un rapport sur le programme de protection de l'eau potable et des bassins versants ainsi qu'une présentation sur une étude de faisabilité du service de planification régionale.

• Politique sur les taux de rémunération électorale et règlement modificatif sur les procédures de vote pour les élections et les assentiments
• Mise à jour annuelle 2026 du programme de protection de l'eau potable et des bassins versants
• Présentation sur la faisabilité du service de planification régionale
• Session à huis clos concernant les renseignements personnels des dirigeants et des employés
• Approbation du procès-verbal des sessions à huis clos précédentes

The Cowichan Valley Regional District Committee of the Whole recommended that the Board cease all regional planning functions, including work on a Regional Growth Strategy. The committee also approved an Election Pay Rates Policy and advanced an Election and Assent Voting Procedures Amendment Bylaw for readings. No vote tallies were recorded; all motions carried.

• Recommended to Board: Cease all regional planning function activities and preparatory work on a Regional Growth Strategy (motion carried)
• Recommended to Board: Approved Election Pay Rates Policy as presented (motion carried)
• Recommended to Board: Considered Election and Assent Voting Procedures Amendment Bylaw for three readings and adoption (motion carried)
• Approved agenda with amendments including closed session and discussion item on regional planning feasibility (motion carried)

Special Electoral Area Services Committee

The Special Electoral Area Services Committee is considering several zoning bylaws for first reading. The committee is recommending to the Board that no public hearings be held for these specific bylaws. The items include a comprehensive zoning plan and the removal of upland zones in specific electoral areas.

• Bylaw No. 4710: Comprehensive Zoning Bylaw for the Electoral Areas, 2026
• Bylaw No. 4716: South Cowichan Zoning Amendment Bylaw (Removal of Upland Zones Amendment), 2026
• Bylaw No. 4717: Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Removal of Upland Zones Amendment), 2026
• Bylaw No. 4718: Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Removal of Upland Zones Amendment), 2026
• Review of 40 pieces of public correspondence regarding zoning, RVs, and fence heights

The Special Electoral Area Services Committee approved an agenda amendment and then made three recommendations to the Board: to defer the preliminary draft Comprehensive Zoning Bylaw until after community engagement, to schedule a public hearing for the draft, and to pause all current work on the draft, including May Open Houses. The meeting was formally adjourned at 6:29 p.m.

• Approved agenda amendment adding item 4.2, extending public input to 30 minutes, and proceeding with draft review (motion carried)
• Recommended to Board to defer preliminary draft Comprehensive Zoning Bylaw until after community engagement (motion carried)
• Recommended to Board to commit to a public hearing for the draft Comprehensive Zoning Bylaw (motion carried)
• Recommended to Board to pause current work on the draft Comprehensive Zoning Bylaw, including May Open Houses (motion carried)
• Adjourned the meeting at 6:29 p.m. (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee will recommend to the Board the adoption of Bill 13 zoning bylaws that amend density‑bonus provisions across several electoral areas. It will also recommend issuing Development Variance Permit No. DVP25A04 for 670 Shawnigan Lake Road (PID 006‑322‑549). Additionally, a $1,600 grant‑in‑aid to the Take a Hike Foundation for youth outdoor programming will be recommended for approval.

• Grant‑in‑Aid of $1,600 to Take a Hike Foundation (Electoral Area E) for youth programs
• Development Variance Permit No. DVP25A04 for 670 Shawnigan Lake Road (PID 006‑322‑549)
• Bill 13 zoning amendments to density‑bonus provisions for multiple electoral areas
• Bylaw No. 4715 – Bylaw Offence Notice Enforcement Amendment, 2026, proposed for three readings
• Adoption of the consent agenda items listed under items 7.1‑7.5

The Electoral Area Services Committee approved a $1,600 grant-in-aid for the Take a Hike Foundation to support outdoor programming for youth with mental health challenges. It also recommended issuing Development Variance Permit DVP25A04 for 670 Shawnigan Lake Road and forwarded Bill 13 zoning amendment proposals to the Board for three readings. Consent agenda items were approved, and the Mill Bay advisory minutes were sent back for correction. A staff letter from the Purdey Group was referred back for further review.

• Approved agenda amendment to add correspondence items (motion carried)
• Adopted minutes of the March 18, 2026 meeting (motion carried)
• Approved $1,600 grant-in-aid to Take a Hike Foundation (motion carried)
• Recommended issuance of Development Variance Permit DVP25A04 (670 Shawnigan Lake Rd) (motion carried)
• Recommended Bylaw No. 4715 be considered for three readings and adoption (motion carried)
• Recommended Bill 13 zoning amendments be forwarded to the Board for three readings (motion carried)
• Referred Electoral Area A – Mill Bay/Malahat Advisory Planning Commission minutes back for correction (motion carried)
• Referred Purdey Group letter to staff for further compilation (motion carried)

All Electoral Area - Advisory Planning Commission

The Advisory Planning Commission will receive a report from Community Planning on the introduction of Comprehensive Zoning Bylaw No. 4710, including draft bylaw documents and a zone‑concordance. The report proposes removal of upland zones in South Cowichan, Saltair‑Gulf Islands, and North Oyster‑Diamond. The commission will first consider approval of the agenda and then adjourn.

• Approval of agenda
• Report on Comprehensive Zoning Bylaw No. 4710 (draft bylaw and zone concordance)
• Removal of upland zones in South Cowichan
• Removal of upland zones in Saltair‑Gulf Islands
• Removal of upland zones in North Oyster‑Diamond

Electoral Area H - North Oyster/Diamond - Advisory Planning Commission

The Advisory Planning Commission will appoint a Chair and Vice Chair for 2026. It will review a referral report from Planning on CVRD Bylaw No. 4705 OCP for an Electoral Areas amendment. The agenda and minutes from the December 15, 2025 meeting will be approved. The meeting will conclude with an adjournment.

• Appointment of Chair & Vice Chair for 2026
• Referral report from Planning – Strategic Initiatives re: CVRD Bylaw No. 4705 OCP amendment
• Approval of agenda
• Adoption of minutes from the December 15, 2025 meeting
• Adjournment

The Advisory Planning Commission approved its agenda and adopted the minutes from the December 15, 2025 meeting. Ione Brown was appointed Chair and Dawn Spilsbury Vice‑Chair for 2026. The commission approved a set of comments on Bylaw No. 4705 and recommended revising the Growth Containment Boundary to include only the Bush Creek Area.

• Approved agenda (motion carried)
• Adopted December 15, 2025 minutes (motion carried)
• Appointed Ione Brown as Chair (motion carried)
• Appointed Dawn Spilsbury as Vice‑Chair (motion carried)
• Approved comments on Bylaw No. 4705, including revision of private‑land access wording (motion carried)
• Approved recommendation to acknowledge First Nations naming in the plan (motion carried)
• Approved removal of proposed highway crossing in the Diamond Local Area Plan map (motion carried)
• Recommended revising the Growth Containment Boundary to include only the Bush Creek Area (motion carried)

Electoral Area G - Saltair/Gulf Islands - Advisory Planning Commission

The Electoral Area G Advisory Planning Commission is meeting to discuss a report from Planning - Strategic Initiatives. The primary focus is the Official Community Plan (OCP) for the Electoral Areas Amendment Bylaw No. 4705.

• Report from Planning - Strategic Initiatives regarding OCP for the Electoral Areas Amendment Bylaw No. 4705

The advisory planning commission approved the meeting agenda and adopted the February 23, 2026 minutes. Three motions to add specific safety language to LAG MO.1 were carried. All motions were passed without recorded vote tallies.

• Approved agenda (motion carried)
• Adopted February 23, 2026 minutes (motion carried)
• Added second bullet to LAG MO.1: "for safety and alternate route for residents" (motion carried)
• Added fourth bullet to LAG MO.1: "facilitate safety of pedestrian crossing at Davis Lagoon bridge" (motion carried)

Public Hearing

The Cowichan Valley Regional District is holding a public hearing to receive input on three proposed bylaws. These proposals involve rezoning for a marina, modifying commercial regulations, and changing agricultural land to light industrial.

• Bylaw 4711: Rezoning 4760 Brenton Page Rd to W-3 Water Marina to permit 90 boat slips
• Bylaw 4708: Adding regulations for mini-storage and food trucks to C-4 Tourist Recreational Commercial Zone (PID 025-580-311)
• Bylaw 4401: Re-designating 4781 Bench Rd from Agricultural to Light Industrial

Special Electoral Area Services Committee

The Special Electoral Area Services Committee will review four zoning bylaws—Bylaw No. 4710 Comprehensive Zoning and amendments 4716, 4717, and 4718 that remove upland zones. The committee will recommend that no public hearing be held for these bylaws and that notice be given under Section 467 of the Local Government Act. It will also receive a summary of input from First Nations, referral agencies, and the public before any second reading.

• Bylaw No. 4710 – Comprehensive Zoning Bylaw for the Electoral Areas, 2026 – first reading
• Bylaw No. 4716 – South Cowichan Zoning Amendment (Removal of Upland Zones) – first reading
• Bylaw No. 4717 – Electoral Area G (Saltair/Gulf Islands) Zoning Amendment (Removal of Upland Zones) – first reading
• Bylaw No. 4718 – Electoral Area H (North Oyster/Diamond) Zoning Amendment (Removal of Upland Zones) – first reading
• Recommendation that no public hearing be held and notice be issued per Section 467 of the Local Government Act

The committee approved an amendment to the agenda to add Correspondence item 4.1. It voted to postpone the consideration of the Comprehensive Zoning Bylaw recommendation (item 5.1) to the April 1, 2026 meeting. The meeting was then adjourned at 3:20 p.m.

• Approved agenda amendment to add Correspondence item 4.1
• Postponed consideration of Comprehensive Zoning Bylaw recommendation to April 1, 2026
• Adjourned the March 26, 2026 meeting at 3:20 p.m.

Regional District Board

The Cowichan Valley Regional District Board will consider a rezoning application (RZ24A02) for a village development on Handy Road and Mill Bay Road, which has drawn extensive public correspondence. The board will also vote on several grants-in-aid, a sewer service area inclusion, endorsement of curbside service guidelines, and a proposal to draft a governance studies service establishment bylaw for Electoral Areas A, B, and C, subject to a referendum.

• Rezoning application RZ24A02 for 746–766 Handy Road and 2673–2691 Mill Bay Road in Mill Bay
• Governance studies referendum for Electoral Areas A, B, and C (opposed by Directors Nicholson and Tatham)
• Grants-in-aid: $5,000 to Cowichan Valley Youth Services Society (Area E), $1,250 (Area D), and others
• Inclusion of properties into Sentinel Ridge Sewer System Service Area (Bylaw No. 2790 amendment)
• Endorsement of Standard Operating Guidelines for curbside service exemption and assisted-set-out

The board amended Bylaw No. 2790 to add properties in the Sentinel Ridge Sewer Service Area. It also approved several Grant‑in‑Aid payments ranging from $200 to $5,000 for community groups. Development variance permits and a frontage exemption for a subdivision were authorized. An Official Community Plan amendment for a Handy Road development was prepared for first reading.

• Amended Bylaw No. 2790 to include Sentinel Ridge properties (motion carried)
• Approved $1,000 Grant‑in‑Aid to Mill Bay Malahat Historical Society (motion carried)
• Approved $2,000 Grant‑in‑Aid to Cowichan Estuary Nature Centre (motion carried)
• Approved $5,000 Grant‑in‑Aid to Cowichan Valley Youth Services Society for RISE program (motion carried)
• Issued Development Variance Permit DVP26A01 and exempted subdivision parcels from frontage requirement (motion carried)
• Prepared Official Community Plan amendment for Handy Road development for first reading (motion carried)
• Accepted draft covenant for Stonebridge rezoning application RZ23A03, pending legal review (motion carried)
• Approved $200 Grant‑in‑Aid to Stray Cats of South Cowichan Rescue (motion carried)

Cowichan North Recreation Commission

The Cowichan North Recreation Commission will review several staff reports, including a recreation needs assessment and updates on the Frank Jameson Community Centre and Fuller Lake Arena. It will vote to adopt a proactive slab replacement plan (Option 1) for Fuller Lake Arena with an annual savings strategy. It will also approve the Fuller Lake Arena Ice Allocation Policy.

• Adopt proactive slab replacement plan (Option 1) for Fuller Lake Arena
• Approve Fuller Lake Arena Ice Allocation Policy
• Staff report: Recreation Needs Assessment – Final Report (information)
• Update: Frank Jameson Community Centre (information)
• Update: Fuller Lake Arena status (information)

The commission approved the agenda and adopted the minutes from the January 27 meeting. It supported Option 1 of the Fuller Lake Arena slab replacement plan and instructed staff to develop options for the 2027 budget. The Fuller Lake Arena Ice Allocation Policy was also approved.

• Approved agenda (as amended)
• Adopted minutes of Jan 27, 2026 meeting
• Supported proactive slab replacement plan (Option 1) and directed staff to present 2027 budget options
• Approved Fuller Lake Arena Ice Allocation Policy

Cowichan Lake Recreation Commission

The Cowichan Lake Recreation Commission will approve its agenda and adopt minutes from the January 26, 2026 meeting. It will receive a final Recreation Needs Assessment report for information. The commission will consider a recommendation to grant the Kinette Club a 40% reduction ($190.60) in rental fees for a fundraising event on April 11, 2026 at the Cowichan Lake Sports Arena Curling Rink and Lounge.

• Approval of the meeting agenda
• Adoption of minutes from the Jan 26, 2026 commission meeting
• Information report: Recreation Needs Assessment – Final Report
• Recommendation to waive 40% of rental fees ($190.60) for Kinette Club’s April 11, 2026 fundraising event at the Cowichan Lake Sports Arena Curling Rink and Lounge

The commission approved the meeting agenda and adopted the minutes from the January 26, 2026 session. It approved a 40% reduction ($190.60) in rental fees for the Kinette Club’s fundraising event on April 11, 2026, at the Cowichan Lake Sports Arena Curling Rink and Lounge. The commission voted to discontinue the Play & Learn program at the end of its current session on June 12, 2026, and directed staff to present a report on future fitness‑centre planning at the next meeting. The meeting was adjourned at 2:59 PM.

• Agenda approved (motion carried)
• Minutes of Jan 26 2026 adopted (motion carried)
• Kinette Club rental fee reduced 40% ($190.60) for April 11 event (motion carried)
• Play & Learn program to end June 12 2026 (motion carried)
• Staff to present fitness‑centre planning report at next meeting (motion carried)
• Meeting adjourned at 2:59 PM (motion carried)

Electoral Area C - Cobble Hill - Advisory Planning Commission

The Advisory Planning Commission will review a planning referral concerning the Official Community Plan amendment by‑law No. 4705 for the Electoral Areas. The meeting also includes routine business such as approving the agenda, adopting minutes from the March 16, 2026 meeting, and adjournment.

• Referral report from Planning – Strategic Initiatives: OCP for the Electoral Areas Amendment Bylaw No. 4705
• Approval of agenda
• Adoption of minutes from March 16, 2026 meeting

The commission approved the agenda and adopted the March 16 minutes. It then provided a series of recommendations and comments on Amendment Bylaw No. 4705 Official Community Plan for the Electoral Areas, including rewording several General Actions, combining others, and adding emphasis on infrastructure, dark‑sky standards, and public art. The commission also updated the Community Heritage Register candidate list with additions and removals. No vote tallies were recorded for these recommendations.

• Recommended rewording GA MI 1 to encourage stronger communication between private systems and CVRD
• Suggested emphasizing a bylaw to meet International Dark Sky Standards in GA MI 2
• Proposed combining GA DC 1, GA DC 2, and GA DC 3 into a single General Action on beach/water access
• Recommended rewording GA DC 5 to incorporate a broad range of local artists in public amenities
• Suggested removing GA DC 6 because the action will be completed through the review process
• Recommended adding GA MO 2 to address active‑transportation needs on narrow roads
• Provided updates to the Community Heritage Register candidate list, adding sites such as the Cowichan Bakery and removing items like the Knocking Shops
• Encouraged review and clarification of several performance metrics for readability and relevance

Committee of the Whole

The Committee of the Whole will adopt the agenda and minutes, receive several informational reports, and consider two key recommendations. One recommendation asks staff to send a letter to the Ministry of Transportation and Transit and the Ministry of Health to request transit service expansion for the upcoming Quw'utsun Valley Hospital opening in spring 2027. The other asks staff to work with BC Transit to develop options to serve the new hospital by reallocating existing regional transit hours. The board will also endorse the Parks & Trails Wildfire Risk Assessment & Management Strategy.

• Recommendation to send a letter to the Ministry of Transportation and Transit and the Ministry of Health requesting transit service expansion for Quw'utsun Valley Hospital (Quw'utsun Hulitun‑ew't‑hw) opening spring 2027.
• Recommendation that staff work with BC Transit to develop options to service the new hospital through reallocation of existing CVRD transit service hours.
• Endorsement of the Parks & Trails Wildfire Risk Assessment & Management Strategy (WRAMS) prepared by Blackwell Consulting Ltd.
• Presentation of the Indigenous Relations Framework for information.
• Update on the Three‑Year Transit Service Expansion Plan and related requests.

The Committee of the Whole adopted several recommendations, including a letter of support to the Province for a $10 million investment in the Clements Center. It also approved a letter to the ministries of Transportation and Health and directed staff to work with BC Transit on service options for the new Quw'utsun Valley Hospital. The Board endorsed the Parks & Trails Wildfire Risk Assessment & Management Strategy and agreed to sign a letter to BC Housing to extend the Warming Centre to April 30 2026.

• Approved agenda amendment to add Warming Center Extension item (motion carried)
• Moved Closed Session item 14.2.1 to the April 8 open session (motion carried)
• Adopted minutes of the February 11, 2026 meeting (motion carried)
• Recommended sending a $10 million support letter to the Province for the Clements Center (motion carried)
• Recommended a letter to the Ministries of Transportation and Health and directed staff to develop transit options for Quw'utsun Valley Hospital (motion carried)
• Recommended the Chair contact MLAs and ministers to discuss BC Transit funding gaps (motion carried)
• Endorsed the Parks & Trails Wildfire Risk Assessment & Management Strategy (motion carried)
• Approved CVRD as signatory to a letter to BC Housing requesting extension of the Warming Centre to April 30 2026 (motion carried)

Electoral Area B - Shawnigan Lake - Advisory Planning Commission

The Electoral Area B Advisory Planning Commission is meeting to discuss a referral report from Planning. The primary focus is a strategic initiative regarding the Official Community Plan (OCP) for the Electoral Areas Amendment Bylaw No. 4705.

• Referral Report from Planning regarding OCP for the Electoral Areas Amendment Bylaw No. 4705

The commission approved the meeting agenda and adopted the minutes from the February 19, 2026 meeting. It adopted a recommendation and comments on CVRD Bylaw No. 4705, covering general actions, the local area plan, heritage candidate list, and performance metrics. The meeting was adjourned at 8:02 p.m.

• Approved agenda (motion carried)
• Adopted February 19, 2026 minutes (motion carried)
• Adopted recommendation and comments on Bylaw No. 4705 (motion carried)
• Adjourned meeting at 8:02 p.m. (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee is considering several land-use applications, including a rezoning request for Malahat Auto Parts and a development variance permit. The body is also discussing a proposed addition to the Cowichan River Provincial Park and a small grant for animal rescue.

• Proposed rezoning of 240 Okotoks Drive and 296 Meadow Way (Malahat Auto Parts)
• Development Variance Permit No. DVP25B03 for 2921 Cameron-Taggart Road
• Support for adding land to Cowichan River Provincial Park (PID 009-844-970 and PID 006-775-632)
• Grant-in-Aid of $200 for Stray Cats of South Cowichan Rescue
• Referral of rezoning application RZ24C01 (980 Nightingale Road) to external agencies

The committee amended the agenda to add a grant‑in‑aid item for Cittaslow Cowichan and remove two Handy Road rezoning items. It approved two grant‑in‑aid recommendations ($200 for a stray‑cat rescue and $1,200 for Cittaslow Cowichan) and recommended issuance of a development variance permit. Draft amendment bylaws for two zoning applications were forwarded to the board, with a public hearing scheduled for one and a covenant registered for the other.

• Amended agenda to add Grant‑in‑Aid item for Cittaslow Cowichan and remove Handy Road rezoning items
• Approved consent agenda
• Recommended $200 grant‑in‑Aid to Stray Cats of South Cowichan Rescue
• Recommended $1,200 grant‑in‑Aid to Cittaslow Cowichan
• Recommended issuance of Development Variance Permit DVP25B03 for 2921 Cameron‑Taggart Road
• Forwarded draft amendment bylaws for Application RZ24A04 (Okotoks Drive & Meadow Way) to Board and scheduled a public hearing
• Recommended preparation and forwarding of zoning amendment bylaws for Application RZ24C01 (Nightingale Road), with no public hearing and registration of a Section 219 covenant
• Referred Grant‑in‑Aid supplemental information requirements to staff for future review

Electoral Area G - Saltair/Gulf Islands - Advisory Planning Commission

The Electoral Area G Advisory Planning Commission is meeting to discuss a referral report regarding the Official Community Plan. The body will review proposed amendments to CVRD Bylaw No. 4705.

• Referral Report from Planning - Strategic Initiatives regarding CVRD Bylaw No. 4705 OCP for the Electoral Areas Amendment Bylaw, 2026

The Advisory Planning Commission approved the agenda as circulated and adopted the minutes from the February 23, 2026 meeting. No other actions were taken. The meeting was adjourned at 1:20 p.m. because a quorum was not present.

• Approved agenda (no vote recorded)
• Adopted February 23, 2026 minutes (no vote recorded)
• Adjourned meeting due to lack of quorum

Electoral Area C - Cobble Hill - Advisory Planning Commission

The Electoral Area C Advisory Planning Commission is meeting to discuss a referral report regarding an amendment to the CVRD Bylaw 4705 Official Community Plan for the Electoral Areas. The body will also review minutes from the February 5, 2026 meeting.

• Referral Report regarding CVRD Bylaw 4705 Official Community Plan for the Electoral Areas Amendment

The agenda was approved as circulated. The minutes from the February 5, 2026 meeting were adopted. The commission agreed to reconvene before March 31, 2026 to review and provide recommendations on Bylaw 4705 Official Community Plan amendment. The meeting was adjourned at 9:23 p.m.

• Approved agenda (motion carried)
• Adopted February 5, 2026 minutes (motion carried)
• Reconvene before March 31, 2026 to review Bylaw 4705 OCP amendment (motion carried)
• Adjourned meeting at 9:23 p.m. (motion carried)

Electoral Area B - Shawnigan Lake - Advisory Planning Commission

The Electoral Area B Advisory Planning Commission is meeting to discuss a referral report regarding an amendment to the Official Community Plan (OCP) Bylaw No. 4705. The body will also review minutes from the February 19, 2026 meeting.

• Referral Report from Planning - Strategic Initiatives regarding CVRD Bylaw No. 4705 OCP for the Electoral Areas Amendment Bylaw

The Advisory Planning Commission approved the circulated agenda. It adopted the minutes from the February 19, 2026 meeting. No other items were acted on, and the meeting was adjourned at 7:15 p.m. because a quorum was not achieved.

• Approved agenda (no vote recorded)
• Adopted February 19, 2026 minutes (no vote recorded)

Electoral Area D - Cowichan Bay & Electoral Area E - Cowichan Station/Sahtlam/Glenora - Advisory Planning Commissions

The commission will first approve the meeting agenda and then appoint a chair and secretary for this session. It will consider a referral report from Planning on CVRD Bylaw No. 4705, the Official Community Plan amendment for Electoral Areas D and E. No final decision on the amendment is indicated in the agenda.

• Approval of agenda
• Appointment of chair and secretary (meeting only)
• Review of Planning referral report on CVRD Bylaw No. 4705 OCP amendment for Electoral Areas D & E
• Adjournment

The commission appointed Susan Kaufmann as Chair and Susan Whitham as Secretary for the meeting. It approved a range of motions including protection of view corridors, creation of greenspace at Eagle Heights, retention of P‑1 zoning at the former Koksilah Elementary site, support for Eagles Hall gathering space, and a request for a multi‑use active‑transportation trail. The agenda was also approved as circulated.

• Appointed Susan Kaufmann as Chair and Susan Whitham as Secretary (motion carried)
• Approved protection of view corridors and valley/mountain views in Electoral Area E and the Local Area Plan for Areas D/E (motion carried)
• Approved advocacy for greenspace/gathering space at Eagle Heights (motion carried)
• Approved retention of existing P‑1 zoning for the former Koksilah Elementary School site (VIU Trades School) (motion carried)
• Approved support for the existing gathering space at Eagles Hall and surrounding greenspace development (motion carried)
• Approved request to the Ministry of Transportation for a multi‑use active‑transportation trail linking key roads and the pedestrian bridge (motion carried)
• Approved the agenda as circulated (motion carried)

Electoral Area A - Mill/Bay Malahat - Advisory Planning Commission

The Advisory Planning Commission will review a referral report regarding a proposed amendment to the Cowichan Valley Regional District Bylaw No. 4705 Official Community Plan and appoint officers for the 2026 term.

• Appointment of Chair, Vice-Chair and Secretary for 2026
• Referral Report on Bylaw No. 4705 OCP Amendment
• Adoption of minutes from July 3, 2025 meeting

Special Regional District Board

The Cowichan Valley Regional District will hold a special board meeting on March 5, 2026, at 4:00 PM in the Boardroom at 175 Ingram Street, Duncan, BC. The agenda includes the approval of the agenda and a closed session to receive advice subject to solicitor-client privilege. The meeting is expected to adjourn at a time to be determined.

• Approval of agenda
• Closed session for solicitor-client privilege advice
• Meeting location: 175 Ingram Street, Duncan, BC
• Meeting date: March 5, 2026
• Meeting time: 4:00 PM

The Special Regional District Board approved the circulated agenda, moved the meeting out of closed session, and adjourned at 5:40 PM. All three motions were carried.

• Approved agenda (motion carried)
• Risen from closed session (motion carried)
• Adjourned meeting (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing several development variance permits and subdivision exemptions. The body is also considering various grant-in-aid requests for local societies and an amendment to the Electoral Area F Zoning Bylaw.

• Recommendation to deny Application No. RZ24A02 for properties on Handy Road and Mill Bay Road
• Grant-in-Aid requests including $5,000 for Cowichan Valley Youth Services Society and $2,000 for Cowichan Estuary Nature Centre
• Proposed amendment to Bylaw No. 2790 to include 516 Noowick Road in the Sentinel Ridge Sewer System Service Area
• Development Variance Permits for 2442 Fawn Terrace, 1081 Shawnigan-Mill Bay Road, and 5204 Eleanor St
• Proposed amendment to Electoral Area F Zoning Bylaw No. 2600 to remove dwelling limits in R-1, R-2, and R-3 Zones

The committee adopted a bylaw amendment that removes a redundant limit on the number of dwellings in R‑1, R‑2 and R‑3 zones for Electoral Area F. It also approved several grant‑in‑aid recommendations, endorsed a new service‑establishment bylaw for governance studies, and approved multiple development permits and exemptions. A motion to refer the Handy Road rezoning application back to staff was defeated.

• Approved consent agenda items 6.1‑6.8 except 6.4 (motion carried)
• Recommended $1,000 grant to Mill Bay Malahat Historical Society (motion carried)
• Recommended $5,000 grant to Cowichan Valley Youth Services Society for RISE program (motion carried)
• Referred Handy Road rezoning application RZ24A02 back to staff for further review (motion defeated)
• Approved Development Variance Permit DVP26A01 for 2442 Fawn Terrace and frontage exemption (motion carried)
• Approved amendment to Electoral Area F Zoning Bylaw No. 2600 removing redundant dwelling limit (motion carried)
• Recommended new service‑establishment bylaw to fund Governance Studies for Electoral Areas A‑C (motion carried)
• Endorsed curbside service exemption and assisted‑set‑out guidelines (motion carried)

Electoral Area D - Cowichan Bay - Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and adopt the minutes from the August 28, 2025 meeting. It will appoint a Chair, Vice‑Chair, and Secretary for 2026. The commission will consider a referral report from Planning on CVRD Bylaw No. 4705 OCP for the Electoral Areas Amendment Bylaw.

• Appointment of Chair, Vice‑Chair, and Secretary for 2026
• Referral report on CVRD Bylaw No. 4705 OCP amendment
• Approval of agenda
• Adoption of minutes from the August 28, 2025 meeting

All Electoral Area - Advisory Planning Commission

The All Electoral Area Advisory Planning Commission is meeting to discuss a referral report regarding an amendment to the Official Community Plan (OCP) Bylaw No. 4705. The commission will also appoint a Chair and Vice-Chair for the session.

• Referral Report regarding CVRD Bylaw No. 4705 OCP for the Electoral Areas Amendment Bylaw

Regional Hospital District

The board will approve the meeting agenda and adopt minutes from prior meetings. A staff report will provide information on the five‑year financial plan outlined in CVRHD Bylaw No. 153. The board will then consider and adopt Bylaw No. 153, which sets the district’s 2026‑2030 financial plan.

• Approval of the meeting agenda
• Adoption of Special Regional Hospital District Board minutes from November 26, 2025
• Adoption of Special Regional Hospital District Board minutes from April 30, 2025
• Staff report on CVRHD Bylaw No. 153 – 2026‑2030 Financial Plan (for information)
• Adoption of CVRHD Bylaw No. 153 – first, second, third reading and final adoption

The board approved the meeting agenda. It adopted the minutes from the November 26 2025 and April 30 2025 meetings. The board granted first, second and third readings of CVRHD Bylaw No. 153 – the 2026‑2030 Financial Plan Bylaw and then adopted it. The meeting was adjourned at 1:34 PM.

• Agenda approved (motion carried)
• Adopted November 26 2025 meeting minutes (motion carried)
• Adopted April 30 2025 meeting minutes (motion carried)
• Granted 1st, 2nd and 3rd reading of CVRHD Bylaw No. 153 (motion carried)
• Adopted CVRHD Bylaw No. 153 – 2026‑2030 Financial Plan Bylaw (motion carried)
• Meeting adjourned at 1:34 PM (motion carried)

Regional District Board

The Cowichan Valley Regional District Board will adopt the agenda and minutes, hear public input, and consider a series of grant‑in‑aid requests for community groups. It will also vote on a 25‑year fixed‑term distribution licence agreement with BC Hydro for infrastructure in Saltair Centennial Park. Additional items include updates to the Comprehensive Zoning Bylaw charter and the Emergency Shelter and Supportive Housing Siting Policy.

• Grant‑in‑Aid $1,000 to Cowichan Valley Youth Services (Electoral Area A – Mill Bay/Malahat)
• Grant‑in‑Aid $1,000 to George Bonner Elementary School PAC (Electoral Area A – Mill Bay/Malahat)
• Grant‑in‑Aid $500 to Young Seniors Action Group Society for quilt backing (Electoral Area C – Cobble Hill)
• BC Hydro 25‑year Distribution Licence Agreement for Saltair Centennial Park (Electoral Area G)
• Amendment to the Comprehensive Zoning Bylaw Project Charter

The board adopted a series of grant‑in‑aid allocations for community groups in Electoral Areas A and C, approved a 25‑year distribution licence agreement with BC Hydro for Saltair Centennial Park, and endorsed a 10‑year licence renewal for Memorial Park on Holland Avenue. It also appointed Thetis Island fire leaders as fire inspectors, and extended the Shawnigan Village water‑allocation policy deadline for Priority 3 applications to June 1 2026.

• Approved $1,000 grant to Cowichan Valley Youth Services (Electoral Area A)
• Approved $1,000 grant to George Bonner Elementary School PAC (Electoral Area A)
• Approved $500 grant to Young Seniors Action Group Society (Electoral Area C)
• Approved $1,000 grant to RCMSAR34 Marine Rescue Society (Electoral Area C)
• Approved 25‑year BC Hydro Distribution Licence Agreement for Saltair Centennial Park
• Approved 10‑year Licence of Occupation renewal for Memorial Park on Holland Avenue
• Appointed Thetis Island Fire Chief and Deputy Fire Chief as Fire Inspectors and Investigators
• Extended Shawnigan Village Water Allocation Policy deadline for Priority 3 applications to June 1 2026

Electoral Area G - Saltair/Gulf Islands - Advisory Planning Commission

The Electoral Area G Advisory Planning Commission will appoint a Chair and Vice‑Chair for 2026. It will review the referral report for Application No. RZ24G01 concerning 11235 Baker Rd. The commission will also receive a report on Bill 13 Density Deletion from the Community Planning Division.

• Appointment of Chair & Vice‑Chair for 2026 (Item 3.1)
• Referral report on rezoning application RZ24G01 for 11235 Baker Rd (Item 3.2)
• Report on Bill 13 Density Deletion (Item 3.3)

The commission approved its agenda and adopted the minutes from the July 14, 2025 meeting. Sue Perry was appointed Chair and Greg Main Vice‑Chair, with a secretary to be appointed at each meeting. The commission voted to strongly support Development Application No. RZ24G01 for 11235 Baker Rd. The meeting was adjourned at 2:25 p.m.

• Agenda approved
• Minutes of July 14, 2025 meeting adopted
• Sue Perry appointed Chair
• Greg Main appointed Vice‑Chair
• Secretary to be appointed at each meeting
• Commission strongly supports Application No. RZ24G01 (11235 Baker Rd)
• Meeting adjourned at 2:25 p.m.

Electoral Area B - Shawnigan Lake - Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and adopt the minutes from the May 1, 2025 meeting. It will appoint a chair and vice‑chair for 2026. The commission will consider a referral report from Development Services on Application DVP25B03 concerning Unsworth Winery signage at 2921 Cameron‑Taggart Road.

• Approval of agenda
• Adoption of May 1, 2025 meeting minutes
• Appointment of Chair & Vice‑Chair for 2026
• Referral report on Application DVP25B03 (2921 Cameron‑Taggart Rd) – Unsworth Winery signage
• Adjournment

Electoral Area Services Committee

The Electoral Area Services Committee will adopt the agenda and minutes, approve a consent agenda that includes several grant‑in‑aid payments to local schools and community groups, and consider a request to amend the Malahat Fire Protection Service Area bylaws to include four specific properties. The committee will also recommend the first and second readings of an Official Community Plan amendment for Fisher Road and refer it for a public hearing, endorse an amendment to the Comprehensive Zoning Bylaw Project Charter, and update the deadline for Shawnigan Village water‑allocation applications.

• Grant‑in‑Aid $2,000 to Frances Kelsey Secondary School for two graduation bursaries
• Grant‑in‑Aid $1,000 to Mill Bay Nature School PAC for an outdoor inquiry toolbox
• Amendment to include properties PID 029-942-021, 027-675-165, 031-460-275, and 027-675-157 in the Malahat Fire Protection Service Area
• Recommendation for 1st and 2nd reading of Official Community Plan Amendment Bylaw No. 4708 (Fisher Road) and scheduling a public hearing
• Endorsement of the amended Project Charter for the Comprehensive Zoning Bylaw

The Electoral Area Services Committee approved the consent agenda items and recommended several small grant‑in‑aid payments totaling $4,700 to local schools and community groups. It also approved a recommendation to amend fire‑protection bylaws to include four properties and to forward related bylaws to the Board. Finally, the committee recommended that Official Community Plan Amendment Bylaw No. 4705 be considered for a first reading and referred to a list of regional agencies.

• Approved consent agenda items 6.1‑6.4 (motion carried)
• Recommended $2,000 Grant‑in‑Aid to Frances Kelsey Secondary School (motion carried)
• Recommended $1,000 Grant‑in‑Aid to Mill Bay Nature School PAC (motion carried)
• Recommended $1,000 Grant‑in‑Aid to Shawnigan Cobble Hill Farmers Institute & Agricultural Society (motion carried)
• Recommended $200 Grant‑in‑Aid to Mill Bay/Malahat Historical Society (motion carried)
• Recommended $500 Grant‑in‑Aid to George Bonner Elementary PAC (motion carried)
• Recommended amendment to include four properties in the Malahat Fire Protection Service Area and forward related bylaws to the Board (motion carried)
• Recommended CVRD Bylaw No. 4705 Official Community Plan amendment be considered for 1st reading and referred to multiple agencies (motion carried)

Parcel Tax Roll Review Panel

The Parcel Tax Roll Review Panel will review requests for review and confirm parcel tax rolls for 14 service areas, including Shawnigan Village Water and Thetis Island wharves.

• Review requests from P. and L. Godau and K. Scheer for Shawnigan Village Water System
• Confirmation of parcel tax rolls for 14 service areas
• Review of Burnum Water, Cobble Hill Village Sewer, and Honeymoon Bay Water systems
• Review of Mill Springs Sewer, Sentinel Ridge Sewer, and Shawnigan Lake North Water
• Review of Thetis Island Boat Launch and Thetis Island Wharf

Special Regional District Board

The Special Board will vote on 2026 draft budgets and capital asset investment requests for multiple recreation facilities. Approvals include large capital projects such as a $600,000 equipment replacement for the CCC Arena, a $300,000 roof replacement for Youbou Community Hall, and a $445,000 roof completion for the Frank Jameson Community Centre. Additional budget increases and service enhancements for various parks, community centres, and the Cowichan Aquatic Centre are also recommended.

• $600,000 Fortis BC Custom Energy Program equipment replacement for CCC Arena (funded $100,000 operating reserves + $500,000 grant)
• $300,000 Youbou Community Hall roof replacement (operating reserves)
• $445,000 main roof completion for Frank Jameson Community Centre (requisition)
• $75,000 vehicle replacement for Cowichan Lake Recreation (operating reserves)
• $50,000 chiller gasket replacement for Kerry Park Recreation Centre (Community Works Fund)

The board approved numerous 2026 recreation budgets and capital projects, including a $600,000 equipment upgrade for the CCC Arena and a $300,000 roof replacement for Youbou Community Hall. It also approved budget increases for Cowichan Lake Recreation, Kerry Park and Fuller Lake Arena. The $445,000 roof project for Frank Jameson Community Centre was tabled.

• Approved $52,711 requisition increase for Cowichan Lake Recreation (Function 405) (2026-046)
• Approved $300,000 Youbou Community Hall roof replacement from Operating Reserves (2026-046)
• Approved $10,194 requisition increase for Kerry Park Recreation Centre (Function 411) (2026-047)
• Approved $50,000 chiller gasket replacement for Kerry Park Recreation Centre from Community Works Fund (2026-049)
• Tabled $445,000 roof project for Frank Jameson Community Centre (2026-054)
• Approved $600,000 arena equipment replacement for CCC Arena, funded by $100,000 operating reserves and $500,000 grant (2026-060)
• Approved $277,394 requisition increase for Fuller Lake Arena (2026-055)
• Approved $224,182 requisition increase for Cowichan Aquatic Centre (2026-066)

Committee of the Whole

The Committee of the Whole will adopt minutes from previous meetings and adopt a consent agenda of informational reports on parks, trails, and strategic plans. It will consider a recommendation to refer the 2026 Emergency Shelter and Supportive Housing Siting Policy to municipal councils for information. The body will also recommend approval of the Financial Contributions to Community Organizations Policy.

• Adopt minutes from Committee of the Whole (Dec 10, 2025) and Special Committee meetings (Dec 11, 2025; Jan 22, 2026)
• Adopt consent agenda items: 2025 Parks & Trails bookings, visitation summary, Park Ranger report, Strategic Plan status, Capital Plan status (for information)
• Recommend referral of the 2026 Emergency Shelter and Supportive Housing Siting Policy to municipal councils for information
• Recommend approval of the Financial Contributions to Community Organizations Policy

The Committee of the Whole approved the agenda and prior meeting minutes. It recommended that the 2026 Emergency Shelter and Supportive Housing Siting Policy be received and referred to municipal councils, Cowichan Tribes and service providers for comments by March 31 2026. It also recommended that the Regional Conservation Strategy Report be referred to staff to complete a Terms of Reference and be brought back to a Strategic Planning Session, and approved the Financial Contributions to Community Organizations Policy with added definitions.

• Approved agenda (motion carried)
• Adopted minutes of Dec 10 2025, Dec 11 2025, and Jan 22 2026 meetings (motion carried)
• Recommended to Board: receive 2026 Emergency Shelter and Supportive Housing Siting Policy and refer for comments by March 31 2026 (motion carried)
• Recommended to Board: refer Regional Conservation Strategy Report to staff to complete Terms of Reference and bring back to Strategic Planning Session (motion carried)
• Approved Financial Contributions to Community Organizations Policy with added definition for Non‑Profit (motion carried)
• Severed items 1 and 2 in agenda item 10.8 (motion carried)
• Director M. Staples declared conflict of interest and left the meeting (recorded action)
• Adjourned meeting at 3:14 PM (motion carried)

Electoral Area C - Cobble Hill - Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and adopt the minutes from the August 13, 2025 meeting. It will appoint a Chair and Vice‑Chair for 2026. A report on Bill 13 density deletion will be presented for discussion. The meeting will then be adjourned.

• Approval of agenda
• Adoption of August 13, 2025 minutes
• Appointment of Chair/Vice‑Chair for 2026
• Report from Community Planning Division on Bill 13 density deletion
• Adjournment

The commission approved its agenda and adopted the August 13, 2025 minutes. Janine Reed was acclaimed as Chair and Ron McNeil as Vice‑Chair for 2026. The commission recommended adopting the Community Planning Division’s solution to the Bill 13 density‑bonus compliance issue for the CD‑10 zone in Cobble Hill.

• Approved agenda (motion carried)
• Adopted August 13, 2025 minutes (motion carried)
• Janine Reed acclaimed Chair (motion carried)
• Ron McNeil acclaimed Vice‑Chair (motion carried)
• Recommended use of Community Planning Division solution for Bill 13 density‑bonus compliance in CD‑10 zone (motion carried)

Accessibility Advisory Committee

The Cowichan Valley Regional District Accessibility Advisory Committee is scheduled to meet on February 4, 2026. The agenda is currently listed as procedural boilerplate with no specific items or decisions attached.

• Meeting scheduled for February 4, 2026
• Agenda currently procedural with no items attached

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing several land-use agreements and grant requests. The body is discussing a long-term distribution licence for BC Hydro and a renewal for Memorial Park. It will also review year-end reports for development services, building inspections, and bylaw enforcement.

• Proposed 25-year BC Hydro Distribution Licence Agreement for Saltair Centennial Park
• Proposed 10-year Licence of Occupation renewal for Memorial Park on Holland Avenue
• Development Variance Permit DVP25B03 for 2921 Cameron-Taggart Road
• Grant-in-Aid of $1,000 for RCMSAR34 Marine Rescue Society
• Grant-in-Aid of $500 for Young Seniors Action Group Society

The committee adopted the agenda and consent agenda. It approved two grant‑in‑aid payments of $500 and $1,000 for community groups in Electoral Area C. It recommended a development variance be referred to the Shawnigan Lake Advisory Planning Commission, approved a 25‑year BC Hydro distribution licence for Saltair Centennial Park, renewed a 10‑year licence of occupation for Memorial Park on Holland Avenue, and appointed Thetis Island fire leaders as fire inspectors and investigators.

• Adopted agenda (motion carried)
• Adopted consent agenda (motion carried)
• Approved $500 grant to Young Seniors Action Group Society (motion carried)
• Approved $1,000 grant to RCMSAR34 Marine Rescue Society (motion carried)
• Recommended Development Variance Permit DVP25B03 be referred to Area B – Shawnigan Lake Advisory Planning Commission (motion carried)
• Approved 25‑year BC Hydro Distribution Licence Agreement for Saltair Centennial Park (motion carried)
• Approved 10‑year Licence of Occupation renewal for Memorial Park, Holland Avenue (motion carried)
• Appointed Thetis Island Fire Chief and Deputy Fire Chief as Fire Inspectors and Fire Investigators (motion carried)

Electoral Area E - Cowichan Station/Sahtlam/Glenora - Community Parks Advisory Commission

The Community Parks Advisory Commission will approve its agenda, adopt the minutes from the November 20, 2025 meeting, and elect a chair and vice‑chair. It will also consider a Parks & Trails Division memo proposing a zoning bylaw amendment (RZ25H01) for the property at 5611 Culverton Road.

• Approval of agenda as circulated
• Adoption of minutes from the November 20, 2025 meeting
• Election of Chair for the commission
• Election of Vice‑Chair for the commission
• Review of OCP Amendment and Rezoning (Zoning Bylaw Amendment No. RZ25H01) for 5611 Culverton Road

The agenda was approved and the minutes from the November 20, 2025 meeting were adopted. Gregg Shoop was elected Chair and Mike Lees Vice‑Chair of the commission. The commission advised the CVRD to advance the proposed development and zoning amendment for Application RZ25H01 at 5611 Culverton Road. The meeting was adjourned at 7:56 p.m.

• Approved agenda (motion carried)
• Adopted minutes from November 20, 2025 (motion carried)
• Elected Gregg Shoop as Chair (motion carried)
• Elected Mike Lees as Vice‑Chair (motion carried)
• Recommended advancing rezoning application RZ25H01, 5611 Culverton Road (motion carried)
• Adjourned meeting at 7:56 p.m. (motion carried)

Electoral Area E - Cowichan Station/Sahtlam/Glenora - Advisory Planning Commission

The commission will approve its agenda and adopt minutes from its July 24, 2025 meeting. It will receive a report from Development Services on Application No. RZ25E01 for 5611 Culverton Rd. It will also hear a report from Community Planning on Bill 13 Density Deletion. The meeting will conclude with an adjournment.

• Approval of agenda
• Adoption of July 24, 2025 meeting minutes
• Report on rezoning application RZ25E01 for 5611 Culverton Rd
• Report on Electoral Area E Bill 13 Density Deletion
• Adjournment

The commission approved an amendment to the agenda and adopted the July 24 2025 minutes. It voted to recommend approval of Application RZ25E01 for 5611 Culverton Rd, with one member opposing. The commission also recommended holding a public information meeting for the same application. The meeting was adjourned at 9:35 p.m.

• Approved agenda amendment (motion carried)
• Adopted July 24, 2025 minutes (motion carried)
• Recommended approval of Application RZ25E01 (one opposed, motion carried)
• Recommended public information meeting for Application RZ25E01 (motion carried)
• Adjourned meeting at 9:35 p.m. (motion carried)

Cowichan Core Recreation Commission

The commission will elect a chair, approve the meeting agenda, and adopt the minutes from the November 27, 2025 meeting. It will also receive several informational reports, including updates on the Regional Recreation Strategic Plan – 7 Service Strategies and a follow‑up on the Cowichan Youth Gap Analysis. No other business is listed for this meeting.

• Election of the chair
• Approval of agenda
• Adoption of minutes from the Cowichan Core Recreation Commission meeting of November 27, 2025
• Report on Regional Recreation Strategic Plan – 7 Service Strategies
• Report on Cowichan Youth Gap Analysis Follow‑Up

The commission elected Director T. Duncan as Chair and Director H. Abbott as Vice‑Chair by acclamation. It approved the agenda and adopted the November 27, 2025 minutes. A motion was carried directing staff to implement two options to simplify recreation assistance and create youth‑organization partnerships, effective immediately.

• Director T. Duncan elected Chair by acclamation
• Director H. Abbott elected Vice‑Chair by acclamation
• Agenda approved (motion carried)
• Minutes of November 27, 2025 adopted (motion carried)
• Staff directed to implement Option 1 (simplify recreation assistance) and Option 2 (partner with youth groups) effective immediately (motion carried)
• Meeting closed to public per Community Charter (motion carried)
• Meeting adjourned at 3:38 PM (motion carried)

Regional District Board

The board adopted the agenda and minutes and then approved several financial measures. It authorized short‑term borrowing of up to $150,000 to replace the sports floor in the Cowichan Community Centre and up to $250,000 to purchase a passenger bus. The board also allocated $35,000 for contribution‑service administration, extended the Cowichan Housing Association financial contribution agreement through 2027, and approved multiple $1,000‑$1,500 grant‑in‑aid awards for local secondary‑school programs.

• Short‑term borrowing of up to $150,000 for sports‑floor replacement at the Cowichan Community Centre
• Short‑term borrowing of up to $250,000 for purchase of a passenger bus
• $35,000 allocated to the 2026 budget for contribution‑service administration (Function 100 – General Government)
• Extension of the Cowichan Housing Association financial contribution agreement to 31 Dec 2027
• Grant‑in‑Aid awards: $1,000 for Mill Bay Dry Grad, $1,000 for Shawnigan Lake bursaries, $1,500 each for Cowichan Bay bursaries

The board approved three short‑term borrowing items: up to $150,000 for a sports floor replacement at the Cowichan Community Centre, up to $250,000 for a passenger bus for the Shawnigan Lake Community Centre, and up to $20,000 for curbside‑software purchase. It also allocated $35,000 for contribution‑service administration, approved the Groundwater Quality Monitoring Strategy with an implementation plan, extended the Cowichan Housing Association financial‑contribution agreement, and signed the Ts’uubaa‑asatx First Nation Protocol Framework.

• Approved short‑term borrowing up to $150,000 for sports floor replacement (motion carried)
• Approved short‑term borrowing up to $250,000 for passenger bus purchase (motion carried)
• Approved short‑term borrowing up to $20,000 for curbside software purchase (motion carried)
• Allocated $35,000 for contribution service administration to the 2026 budget (motion carried)
• Approved Groundwater Quality Monitoring Strategy and directed staff to prepare an implementation plan (motion carried)
• Extended Cowichan Housing Association Financial Contribution Agreement through Dec 31 2027 (motion carried)
• Signed Ts’uubaa‑asatx First Nation Protocol Framework and directed a public signing ceremony (motion carried)
• Approved $1,000 Grant‑in‑Aid to Mill Bay for Frances Kelsey Dry Graduation (motion carried)

Cowichan North Recreation Commission

The Cowichan North Recreation Commission will elect a chair, approve its agenda and adopt minutes from the November 2025 meeting. It will receive verbal reports on the Fuller Lake Arena and Frank Jameson Community Centre updates, and a presentation on the Regional Recreation Strategic Plan’s seven service strategies. The commission will also consider a follow‑up report on the Cowichan Youth Gap Analysis, for direction.

• Election of the chair
• Approval of agenda
• Adoption of November 2025 meeting minutes
• Verbal report on Fuller Lake Arena update (Manager of Recreation, Municipality of North Cowichan)
• Report on Cowichan Youth Gap Analysis follow‑up (General Manager, Community Services)

The commission elected Director Istace as Chair and Director McKay as Vice‑Chair by acclamation. The agenda and the minutes from the November 25, 2025 meeting were approved. Staff were directed to implement two youth‑program options immediately and report back for the 2027 budget. The meeting was adjourned at 4:25 PM.

• Director Istace elected Chair by acclamation (motion carried)
• Director McKay elected Vice‑Chair by acclamation (motion carried)
• Agenda approved (motion carried)
• Minutes of Nov 25, 2025 adopted (motion carried)
• Staff directed to execute Option 1 and Option 2 of youth program (motion carried)
• Meeting adjourned at 4:25 PM (motion carried)

Cowichan South Recreation Commission

The Cowichan South Recreation Commission will elect a chair, approve the agenda, and adopt minutes from its November 25, 2025 meeting. It will receive a report on the Regional Recreation Strategic Plan’s seven service strategies and a follow‑up on the Cowichan Youth Gap Analysis. A verbal report on Kerry Park Recreation Centre and Shawnigan Lake Community Centre will also be presented for information.

• Election of the Chair
• Approval of the agenda
• Adoption of minutes from the November 25, 2025 meeting
• Report on the Regional Recreation Strategic Plan – 7 Service Strategies
• Report on the Cowichan Youth Gap Analysis follow‑up

The commission elected Director B. Harrison as Chair and Director M. Champ as Vice‑Chair by acclamation. It approved the agenda, adopted the November 25 2025 minutes, and approved staff to implement two youth‑program actions—simplifying recreation assistance and forming partnerships with local youth organizations—effective immediately, with a report to be given in the 2027 budget process. The meeting was adjourned at 11:38 a.m.

• Director B. Harrison elected Chair (by acclamation)
• Director M. Champ elected Vice‑Chair (by acclamation)
• Agenda approved (motion carried)
• Minutes of Nov 25 2025 meeting adopted (motion carried)
• Approved staff to execute Option 1 to simplify recreation assistance (motion carried)
• Approved staff to execute Option 2 to facilitate partnerships with local youth organizations (motion carried)
• Meeting adjourned at 11:38 a.m. (motion carried)

Cowichan Lake Recreation Commission

The Cowichan Lake Recreation Commission will elect a chair and vice‑chair, approve the agenda and the November 24, 2025 minutes, and adopt a consent agenda. It will receive correspondence from the 100 Laker Women, the Cowichan Lake Lady of the Lake Society, and Appollos Hockey Club. The commission will hear reports on the Regional Recreation Strategic Plan’s seven service strategies, a youth gap analysis follow‑up, and facility operations. No formal decisions beyond the procedural items are indicated.

• Election of Chair and Vice‑Chair
• Adoption of agenda and November 24, 2025 minutes
• Adoption of consent agenda
• Correspondence from 100 Laker Women
• Report on Regional Recreation Strategic Plan – 7 Service Strategies

The commission voted to have staff implement two options from the Cowichan Youth Gap Analysis follow‑up, simplifying recreation assistance and creating youth partnerships. It also granted free rental space to the 100 Laker Women and to the Cowichan Lake Lady of the Lake Society (including a 40% discount for a gala), and authorized staff to pursue a structural change to the CLSA liquor licence for Appollos Hockey Club. All motions were carried.

• Implemented Option 1 to simplify access to Recreation Assistance Programs (motion carried)
• Implemented Option 2 to facilitate partnerships with local youth organisations (motion carried)
• Granted free rental space for three 2026 meetings of the 100 Laker Women (motion carried)
• Granted free rental space for Lady of the Lake Society bookings May 31‑June 11 2026 and a 40% gala discount June 12 2026 (motion carried)
• Authorized staff to move forward with structural change to the CLSA liquor licence for Appollos Hockey Club (motion carried)
• Director I. Morrison elected Chair by acclamation (motion carried)
• Councillor T. Manhas elected Vice‑Chair by acclamation (motion carried)
• Agenda and minutes adopted as presented (motions carried)

Special Committee of the Whole

The Special Committee of the Whole will consider and recommend approval of the 2026 draft budget for numerous regional functions. It will also review budget reduction options and specific capital requests, including $125,000 for a Skidsteer replacement at the Meade Creek solid‑waste complex and $70,000 to fund a full‑time Sustainable Transportation manager. The committee will develop resolutions for the AVICC 2026 convention to be considered at the next board meeting.

• Approve 2026 Draft Budget for multiple functions (General Government, Transit, Emergency 9‑1‑1, Parks, etc.)
• Authorize $125,000 short‑term debt for a Skidsteer replacement at Meade Creek solid‑waste complex
• Create a permanent full‑time Sustainable Transportation Section Manager with $70,000 funding from Function 279
• Review and provide direction on 2026 Budget Reduction Options
• Develop AVICC resolutions for consideration at the January 28 board meeting

The Committee extended the public input period to 15 minutes and accepted a late Parkland Acquisition Fund correspondence. Several budget reductions were approved, including $50,000 from General Government and $382,500 from Solid Waste Management with a new $100‑per‑tonne fee. The Cowichan Housing Association budget was reduced by $250,000, and a $125,000 skidsteer purchase for Solid Waste Management was approved. Additional budget items and program options were also approved.

• Extended public input period to 15 minutes (motion carried)
• Accepted late correspondence on Parkland Acquisition Fund (unanimous)
• Reduced Function 100 General Government budget by $50,000 (motion carried)
• Reduced Function 520 Solid Waste Management budget by $382,500 and added $100/tonne fee (motion carried)
• Cut Function 498 Cowichan Housing Association budget by $250,000 (motion carried)
• Approved $125,000 capital purchase for a skidsteer for Function 520 (motion carried)
• Approved 2026 Draft Budgets for Functions 106, 107, 123, 131, 205, 280, and 285 (motion carried)
• Directed staff to explore options to reintroduce the “free stores” program (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee is considering several zoning bylaw amendments, including Bill 13 compliance and development permit exemptions. The body is also reviewing grant-in-aid requests for local schools and a budget increase for community planning.

• Grant-in-Aid requests: $1,000 for Frances Kelsey Dry Grad, $1,000 for Area B bursaries, $1,500 for Area D Frances Kelsey bursaries, and $1,500 for Area D Quw'utsun bursaries
• Zoning Amendment Bylaw and public hearing for 4760 Brenton-Page Road (RZ25H01)
• Development Variance Permit for 1205 Sutherland Drive (DVP23D06)
• Proposed $33,000 budget increase for Function 325 - Community Planning
• Bylaw amendments to delete amenity density bonuses for Bill 13 compliance

The committee approved the agenda, adopted the December 3, 2025 minutes, and recommended several grant‑in‑aid payments of $1,000 to Frances Kelsey Dry Grad and secondary schools in Areas A, B, and D, as well as $1,500 to Quw'utsun Secondary School. It authorized a permission request under Covenant S74492 for an accessory residential building, issued a development variance permit for 1205 Sutherland Drive, and approved a zoning amendment bylaw for the 4760 Brenton‑Page Road application, including a public hearing and information‑meeting requirement. The committee also forwarded Bylaw No. 4632 amendment to the board without a public hearing, endorsed the amended Project Charter for the Official Community Plan Schedule B with $33,000 budget transfers, and directed staff to prepare policy amendments and a study question for the upcoming local‑government election.

• Approved $1,000 grant to Frances Kelsey Dry Grad Committee (motion carried)
• Approved $1,000 grant to Frances Kelsey Secondary School, Area B (motion carried)
• Approved $1,500 grant to Frances Kelsey Secondary School, Area D (motion carried)
• Approved $1,500 grant to Quw'utsun Secondary School, Area D (motion carried)
• Approved permission under Covenant S74492 for accessory building on Lot 1, Section 34 (motion carried)
• Approved Development Variance Permit No. DVP23D06 for 1205 Sutherland Drive (motion carried)
• Approved zoning amendment bylaw for Application No. RZ25H01 (4760 Brenton‑Page Road) with public hearing and information meeting (motion carried)
• Forwarded Bylaw No. 4632 amendment to board for 1st and 2nd reading, no public hearing (motion carried)

Special Electoral Area Services Committee

The Special Electoral Area Services Committee will review and recommend approval of the 2026 Draft Budget for various community projects, including water system upgrades, park improvements, and grants for non-profit organizations. The committee will also consider minutes from advisory commissions.

• Approval of 2026 Draft Budget for Function 680 - Shawnigan Lake North Water ($189,000 for Gregory Road Pipe Replacement)
• Approval of 2026 Draft Budget for Function 235 - Community Parks Area E ($459,190 for Roadside Pathway Projects)
• Approval of 2026 Draft Budget for Function 233 - Community Parks Area C ($250,000 for Cobble Hill Common Amphitheatre)
• Approval of 2026 Draft Budget for Function 411 - Kerry Park Recreation Centre ($95,000 for Chiller Gasket and Ice Resurfacer Battery Replacement)
• Approval of 2026 Draft Budget for Function 467 - Shawnigan Lake Historical Society ($75,000 for Solar Panel Installations)

The Special Electoral Area Services Committee approved the 2026 Draft Budget for several recreation, historical and community‑works functions. Approvals included recreation grants, water and sewer system upgrades, and park improvements across the district. All motions were moved, seconded and carried.

• Approved 2026 Draft Budget for Function 450 – Recreation Mill Bay (motion carried)
• Approved 2026 Draft Budget for Function 463 – Cowichan Wooden Boat Society (motion carried)
• Approved 2026 Draft Budget for Function 608 – Fern Ridge Water, $50,000 for reservoir replacement (motion carried)
• Approved 2026 Draft Budget for Function 690 – Kerry Village Water, $100,000 for reservoir lining (motion carried)
• Approved 2026 Draft Budget for Function 232 – Community Parks Area B, $200,000 for Rail with Trail toilet upgrade (motion carried)
• Approved 2026 Draft Budget for Function 640 – Saltair Water, $200,000 for UV treatment replacement (motion carried)
• Approved 2026 Draft Budget for Function 350 – North Oyster Fire Protection, $50,000 feasibility study for satellite hall (motion carried)
• Approved 2026 Draft Budget for Function 467 – Shawnigan Lake Historical Society, $75,000 for solar panel installations (motion carried)

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on 2026-01-14 contains no listed items. It appears to be a procedural placeholder without specific decisions, contracts, or hearings. No concrete actions or topics are detailed in the provided document.