Atikokan public meetings in 2024
16 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Council
Council will officially declare a seat vacant following the resignation of Councillor Kristi-Lynn McQuay. The body must choose between appointing a former candidate, an open call for applications, direct nomination, or a by-election. Other items include insurance renewal and reserve fund transfers.
- Decision on filling Council vacancy (by-election estimated cost: $28,000.00)
- Recommendation to renew 2025 insurance with Marsh for $336,605
- Proposed reserve transfers totaling $678,500
- Proposed $150,000 reserve transfer for Fire Truck Deposit
- Proposed $100,000 reserve transfer for Mud Lake Dam materials and service
Special Council
The Special Council will open with a call to order and disclosures of pecuniary interests. The main item is a strategic planning session to discuss the town’s future direction. The meeting will then adjourn.
- Call to Order
- Disclosure of Pecuniary Interest and General Nature Thereof
- Strategic Planning Session – discussion of town’s future direction
Special Council
The Town of Atikokan Special Council will meet at 1:30 p.m. on November 28, 2024. After the call to order and disclosure of pecuniary interests, the council will hold an in‑camera education and training session focused on strategic planning and organizational review. The meeting will then be adjourned.
- Call to Order
- Disclosure of Pecuniary Interest and General Nature Thereof
- In‑camera Education/Training Session – Strategic Planning & Organizational Review
- Adjournment
Regular Council
The Atikokan Council meeting will consider several by‑law resolutions, including agreements with Hydro One, Valard Construction for temporary access roads and sewage processing, and Bay City Contractors for a storm‑sewer replacement. An In‑Camera session will address an identifiable individual’s CAO evaluation. The mayor will also consider a correspondence request to raise the Alzheimer Society flag in January 2025.
- By‑Law #35‑24 – easement and woodlot compensation agreement with Hydro One Networks Inc.
- By‑Law #36‑24 – temporary access‑road agreement with Valard Construction for the Waasigan Transmission Line project
- By‑Law #37‑24 – contract with Bay City Contractors Inc. for Pine Crescent storm‑sewer replacement
- By‑Law #38‑24 – sewage‑processing agreement with Valard Construction LP
- In‑Camera discussion of an identifiable individual’s CAO evaluation
Committee-of-the-Whole
The Committee of the Whole will review the town's financial statements for the period ending October 31, 2024 and hear reports from Administration & Employee Relations, Finance, Public Works, Fire & Property, and Community Services. Economic Development will be discussed as a standing agenda item. Council will decide whether to pass a resolution nominating Councillor Shine as the town's representative on the Fort Frances and Area Human Trafficking Coalition.
- Presentation of financial statements for the period ending Oct 31, 2024
- Committee reports: Administration & Employee Relations, Finance, Public Works, Fire & Property, Community Services
- Discussion of Economic Development initiatives
- Resolution to nominate Councillor Shine to the Fort Frances and Area Human Trafficking Coalition (RRDMA)
- In‑Camera session (no public agenda details provided)
Committee-of-the-Whole
The Committee-of-the-Whole will review reports from administration, finance, public works, fire, and community services. The agenda also includes a report on an alternative water source and a notice regarding the Rainy River District Municipal Association's 34th Annual General Meeting.
- Review of Administration & Employee Relations report
- Review of Finance report
- Review of Public Works, Airport, and Waste Management report
- Discussion on Alternative Water Source
- Notice of RRDMA Annual General Meeting (Jan 11, 2025)
Committee-of-the-Whole
The Committee‑of‑the‑Whole will hear the Public Washroom Committee report, which asks the town to remove 110 Main Street West from the surplus property list and to allocate funds for a permanent, accessible washroom in the 2025 budget. The meeting will also review the Canada Community‑Building Fund audit and a sewage‑processing agreement with Valard Construction LP. Other agenda items include administration, finance, public works, fire, community services, economic development and any other business.
- Request to remove 110 Main Street West from surplus property listing for future washroom use
- Budget request for a permanent washroom unit costing under $100,000 (quote total $30,284.07)
- Agreement with Valard Construction LP for sewage processing services
- Presentation of the Canada Community‑Building Fund audit report and compliance requirements
- Discussion of the temporary Porta‑John at 110 Main Street West, installed August 2
Regular Council
The Atikokan Town Council meeting on October 28 will consider several by‑law resolutions. Items include easement agreements with Hydro One and Valard Construction for the Waasigan transmission line project, a storm‑sewer replacement contract with Bay City Contractors on Pine Crescent, and a sewage‑processing agreement with Valard Construction. The council will also handle routine agenda items such as approvals, reports, and committee updates.
- By‑Law No. 35‑24 – Easement agreement with Hydro One for the Waasigan transmission line
- By‑Law No. 36‑24 – Easement agreement with Valard Construction LP for the Waasigan transmission line
- By‑Law No. 37‑24 – Agreement with Bay City Contractors Inc. for Pine Crescent storm‑sewer replacement
- By‑Law No. 38‑24 – Agreement with Valard Construction LP for sewage processing
Regular Council
The Town of Atikokan Council will approve the agenda, previous meeting minutes, and disclosures before moving to committee reports. Key decisions include awarding a $90,000 contract to KPMG for strategic planning (By‑Law No. 33‑24) and amending the settlement agreement for the sewer lawsuit (By‑Law No. 32‑24). The council will also review the OPP Municipal Policing 2025 annual billing statement, a fleet purchase, a hire for an arena attendant, and an award for the LFRC roof‑repair RFP.
- Award Strategic Planning and Organizational Assessment contract to KPMG – $90,000 (By‑Law No. 33‑24)
- Amend agreement to the final release and settlement of the sewer lawsuit (By‑Law No. 32‑24)
- Review OPP Municipal Policing 2025 annual billing statement
- Approve fleet purchase
- Hire arena attendant and award LFRC roof‑repair RFP
Committee-of-the-Whole
The Committee‑of‑the‑Whole will consider three easement agreements, including one with Hydro One for the Waasigan Transmission Line that offers $266,857.91 in compensation. The meeting also includes finance reports, a request for proposals to repair the LFRC roof, and a fleet‑purchase update. Council will vote on whether to approve the Hydro One easements, negotiate terms, or reject them.
- Hydro One easement agreements – total compensation $266,857.91
- Easement agreement with Valard Construction LP (no amount disclosed)
- LFRC Roof Repair RFP
- Berg Industrial Service Inc. agreement
- 2024 Fleet Purchases
Special Council
The Town of Atikokan is holding a special meeting to discuss a culvert project and personnel hiring in a closed session. Council will vote on resolutions to hire a Public Works Foreman and two Public Works Labourers.
- Litigation regarding the Mercury Avenue Culvert Project
- Hiring of a Public Works Foreman
- Hiring of two Public Works Labourers
Regular Council
The September 23 regular council meeting will approve the agenda, review minutes, and receive reports from the Committee of the Whole. Items under discussion include the award of the Pine Crescent Storm Sewer Project to Bay City Contractors and By‑Law No. 31‑24 for a Product Care Association of Canada agreement. The council will also consider by‑laws to appoint an acting mayor, update signing officers, and amend Schedule A of the Fees By‑Law.
- Award Pine Crescent Storm Sewer Project – Bay City Contractors (contract award to be resolved)
- By‑Law No. 31‑24 – Product Care Association of Canada agreement
- By‑Law No. 28‑24 – Appoint Acting Mayor
- By‑Law No. 29‑24 – Appoint Signing Officers
- By‑Law No. 30‑24 – Amend Schedule “A” of Fees By‑Law No. 16‑12
Committee-of-the-Whole
The Committee of the Whole will consider a recommendation to award a $90,000 contract to KPMG for a Strategic Planning and Organizational Assessment Initiative. The meeting will also receive updates on the August 2024 financials, a budget transfer request, and agreements on waste‑light‑bulb procurement and a septic dumping station. Delegations will be heard from the Housing & Homelessness Committee and the Safety Committee. Other business includes discussion of fee waivers for three tent sites at Bunnell Park.
- Recommendation to award KPMG a $90,000 contract (plus taxes) for the Strategic Planning and Organizational Assessment Initiative
- Product Care Association of Canada Agreement – Waste Light Bulbs
- Septic Dumping Station proposal presented by Councillor Martin
- Budget Transfer Request presented by Finance
- Proposal to waive fees for three tent sites at Bunnell Park during its open season
Regular Council
The Town of Atikokan Council will meet on September 9, 2024 to discuss several by-law motions, a lease extension with Rexall Pharmacies, and the disposition of a portion of land behind 24 Spruce Road. Items include appointing an acting mayor, appointing signing officers, amending Schedule A of the fees by-law, and extending the Rexall lease to September 2025. The meeting also includes routine reports, committee updates, and in‑camera discussions.
- By‑Law No. 28‑24 – appoint acting mayor
- By‑Law No. 29‑24 – appoint signing officers
- By‑Law No. 30‑24 – amend Schedule A of the Fees By‑Law
- By‑Law No. 27‑24 – lease extension and amendment with Rexall Pharmacies ULC
- Disposition of land – portion of land behind 24 Spruce Road (in‑camera)
Committee-of-the-Whole
The Committee‑of‑the‑Whole will decide on several by‑law updates, including appointing an Acting Mayor and new Signing Officers to replace Councillor Zacharias. It will also vote on amending Schedule A of the Fees By‑law to add civil marriage solemnization fees. The main infrastructure decision is whether to award the Pine Crescent storm sewer project to Bay City Contractors Ltd. for $674,875.
- By‑Law No. 28‑24: Appoint Acting Mayor (replace Councillor Zacharias with Councillor Stimson for Jan‑Feb 2025 & 2026)
- By‑Law No. 29‑24: Appoint Signing Officers (replace Councillor Zacharias with Councillor Stimson for Jan‑Feb 2025 & 2026)
- By‑Law #30‑24: Amend Schedule A of Fees By‑law #16‑12 to add civil marriage solemnization fees (e.g., Marriage Licence $135, ceremony fees $330‑$525, chamber rental $50, witness $25)
- Pine Crescent Storm Sewer Tender: four bids received; recommendation to award to Bay City Contractors Ltd. for $674,875
Regular Council
Council will decide on authorizing civil marriage services and a lease extension for Rexall Pharmacies ULC. The meeting includes reports on museum staffing and the declaration of a vacant council seat.
- By-Law No. 25-24 and 26-24: Authorize Civil Marriage Services and Solemnization Policy
- By-Law No. 27-24: Lease Extension and Amending Agreement for Rexall Pharmacies ULC
- By-Law No. 24-24: NOHFC Agreement for Museum Intern
- Resolution to declare a Council seat vacant
- Hire of NOHFC Museum Intern