Brooks public meetings in 2021

City Council

The Council will meet to adopt the 2022 Operating and Capital Budgets and review the 2023-2025 Operating Forecasts. The agenda also includes three bylaw adoptions regarding sanitary sewers, utility rates, and off-site levies.

• Adoption of 2022 Operating and Capital Budgets
• Bylaw 21/25: Sanitary Sewer Bylaw adoption
• Bylaw 21/23: Utility Rates Bylaw adoption
• Bylaw 21/24: Off-Site Levy Bylaw adoption
• Public auction of property at 33 Lake Stafford Cres.

Council adopted the 2022 Operating and Capital Budgets and accepted the 2023-2025 forecasts as information. It also gave three readings to Bylaw 21/25 (sanitary sewer), Bylaw 21/23 (utility rates), and Bylaw 21/24 (off-site levy), all carried. Additionally, Council approved several board appointments, authorized the sale of 33 Lake Stafford Cres. at public auction with no reserve, and approved a letter to the Prime Minister regarding religious freedom.

• Adopted 2022 Operating and Capital Budgets (carried)
• Bylaw 21/25 (sanitary sewer) given three readings and adopted (carried)
• Bylaw 21/23 (utility rates) given three readings and adopted (carried)
• Bylaw 21/24 (off-site levy) read second and third time and adopted (carried)
• Approved sale of 33 Lake Stafford Cres. at public auction with no reserve (carried)
• Appointed Duane Perkins to Recreation and Parks Board for second term (carried)
• Appointed Mike Wetzstein to Intermunicipal Subdivision and Development Appeal Board (carried)
• Approved letter to PM Trudeau on religious freedom (carried)

Council Committee

The Council Committee is meeting to review and discuss three items: an amendment to Land Use Bylaw 14/12 regarding signage standards, an off-site levy policy and framework, and highway numbers within the city. These are discussion items only, with no final decisions expected at this meeting. The agenda includes a detailed working copy of proposed sign regulations, covering prohibited signs, general standards, electronic display rules, and permit requirements.

• Amendment to Land Use Bylaw 14/12: proposed changes to signage standards, including restrictions on flashing lights, animated signs, and signs on vehicles or fences
• New regulations for electronic display signs: minimum spacing (30m or 60m), distance from intersections (15m), and dimming requirements
• Off-site levy policy and framework review
• Highway numbers within the City of Brooks review

Council directed administration to proceed with a Land Use Bylaw amendment updating sign regulations, incorporating specific direction on electronic displays, window signs, and other changes. Council also directed administration to bring back an Off-Site Levy Policy and Framework for approval and concurred that highway numbering should not be used within the city, though directional signage to Highway 1 was supported.

• Directed administration to prepare Land Use Bylaw amendment for signs with council's direction
• Concurred with proposed changes to sign types in land use districts
• Concurred with electronic display regulations, allowing animation in Commercial Central District and maintaining 50-foot separation from intersections
• Concurred with off-premises advertising regulations changes
• Concurred with specific sign type changes, requiring no development permits for window signs regardless of size
• Concurred with additional Land Use Bylaw updates
• Directed administration to bring back Off-Site Levy Policy and Framework for approval
• Concurred that highway numbering should not be used within city, with directional signage to Highway 1 supported

City Council

The City of Brooks Council is meeting to decide on several business items, including the 2022 Library Board budget and requisition request, appointments to committees, a $1,000 insurance deductible payment for the Newell Integrated Child Care Society, updated building and planning application fees, and awarding the 2022 fuel tender to Petro-Canada. Council will also introduce Bylaw 21/24, which establishes off-site levies for land subdivision or development. The agenda includes routine items like minutes, correspondence, and a financial variance report.

• 2022 Library Budget and Requisition Request from Library Board (delegation)
• Bylaw 21/24 – Off-Site Levy Bylaw (first reading)
• Award 2022 Fuel Tender to PETROCANADA
• Approve updated Building, Development and Planning Application Fees effective January 1, 2022
• Pay $1,000 insurance deductible for Newell Integrated Child Care Society

Council approved the updated Building, Development and Planning Application Fees effective January 1, 2022, after a motion to table was defeated. The 2022 Fuel Tender was awarded to Petro-Canada. Council also made several appointments to boards and committees, and approved a $1,000 insurance deductible payment for the Newell Integrated Child Care Society.

• Approved updated Building, Development and Planning Application Fees effective Jan 1, 2022 (motion to table defeated)
• Awarded 2022 Fuel Tender to Petro-Canada
• Approved $1,000 insurance deductible payment to Newell Integrated Child Care Society
• Appointed Mohamed Ibrahim, Anne Marie Philipsen, and John Arvie Diaz to Safe Communities Committee for 3-year terms
• Approved changes to council board/committee appointments effective Dec 6, 2021
• Proclaimed Dec 3, 2021 as International Day of Persons with Different Abilities (retroactive)
• Introduced Bylaw 21/24 (Off-Site Levy Bylaw) for first reading
• Accepted November 2021 Financial Variance Report as information

Municipal Planning Commission

The Brooks Municipal Planning Commission is meeting to consider a development application and two subdivision applications. The development application seeks an amendment to a permit for a new freestanding/electronic sign with a height variance. The two subdivision applications propose splitting commercial lots into smaller parcels. The meeting also includes adoption of the agenda and minutes from the previous meeting.

• Serena Crawford 21-D-113: amendment to Development Permit 21-D-100 for a new freestanding/electronic sign with a maximum sign height variance at 1404 2 Street West
• AON Properties Ltd. 2021-0-183: subdivide Lot 3, Block 4, Plan 0912722 into two lots (0.87 and 1.35 acres) for commercial use
• AON Properties Ltd. 2021-0-184: subdivide Block E, Plan 8213FW into two lots (1.18 and 0.71 acres) for commercial use

Council Committee

The Council Committee is reviewing and discussing the development options for the old rodeo grounds on 7 Street East, based on a public engagement summary. They will also review the 2021 Q3 municipal enforcement quarterly report and the Toys for Tickets program. Two agenda items are held confidential under FOIP.

• Old rodeo grounds development options on 7 Street East
• 2021 Q3 municipal enforcement quarterly report
• Toys for Tickets program review
• Confidential land matter (FOIP Section 24)
• Confidential legal matter (FOIP Section 27)

Council directed Administration to proceed with the 2021 'Toys for Tickets' program, allowing residents to pay parking tickets with a new, unwrapped toy valued at $30 or more, with donations going to Scotiabank's Smiles for Christmas. Council also discussed development options for the old rodeo grounds and directed Administration to bring back more information, including costs and potential sites for a Public Works Shop. Additionally, Council directed Administration to bring the issue of small pet veterinarians to the Joint Shared Services Committee. The meeting moved in camera for land and legal matters and adjourned.

• Approved reintroduction of Toys for Tickets program for 2021 (unanimous)
• Directed Administration to bring back more information on old rodeo grounds development options
• Directed Administration to bring small pet veterinarian issue to Joint Shared Services Committee
• Moved in camera for land (FOIP Section 24) and legal (FOIP Section 27) matters
• Adjourned at 6:27 p.m.

Municipal Planning Commission

The Municipal Planning Commission is reviewing a development application for a repair shop at 704 Alberta Street West that includes several setback variances. The agenda also includes a proposal to subdivide land into two commercial lots and reviews of previously approved development permits.

• Development Application 21-D-106: Repair shop upgrades at 704 Alberta Street West including yard setback and lot coverage variances
• Subdivision Application 2021-0-170: Dividing Block F, Plan 4440GV into two commercial lots of 0.54 and 0.82 acres
• Development Application 21-D-99: New duplex dwelling by Habitat for Humanity Southern AB at 1520 and 1522 2 Avenue East
• Development Application 21-D-100: Signage variance for 1404 2 Street West involving a 194% increase in sign area
• Review of October 2021 approved development permits

City Council

The City Council is reviewing several financial and administrative items, including the Shortgrass Library System budget request and a contract for auditing services. The agenda also includes appointments to the Recreation and Parks Board and updates on COVID-19 guidelines.

• Shortgrass Library System municipal requisition of $4.913 per capita for 2022
• Audit Services RFP award to KPMG LLP for $33,700 (2021, 2022, 2024) and $37,100 (2023)
• Atco Gas franchise fee set at 19.5% for 2022
• Electrical Distribution franchise fee set at 14% for 2022
• Appointment of Keith Lubbers, Lyndsay McNeil, and Tim Hanrahan to the Recreation and Parks Board

Council approved a four-year audit services contract with KPMG LLP, with an option to renew for one year, at costs of $33,700 for 2021, 2022, and 2024 year ends, and $37,100 for 2023. It also approved the 2022 Shortgrass Library System requisition of $4.913 per capita, kept the Atco Gas franchise fee at 19.5% and the Electrical franchise fee at 14%, and adopted a new Reimbursement of Expenses Policy. Council set regular meetings for the first and third Mondays at 4:30 p.m., cancelled the November 15, 2021 meeting, and made several board appointments.

• Approved KPMG LLP audit services contract for 4 years with 1-year renewal option (carried)
• Approved 2022 Shortgrass Library System requisition of $4.913 per capita (carried)
• Kept Atco Gas franchise fee at 19.5% for 2022 (carried)
• Kept Electrical franchise fee at 14% for 2022 (carried)
• Adopted Reimbursement of Expenses Policy L-001-007(k) (carried)
• Set regular council meetings for first and third Mondays at 4:30 p.m. (carried)
• Cancelled November 15, 2021 council meeting (carried)
• Appointed Keith Lubbers, Lyndsay McNeil, and Tim Hanrahan to Recreation and Parks Board (carried)

City Council

This is the organizational meeting of the Brooks City Council following the swearing-in ceremony. The council will appoint a deputy mayor and acting mayor, and make appointments to numerous boards, committees, and commissions for the 2021/2022 term. The agenda lists all proposed appointments, which are to be confirmed at the meeting.

• Deputy Mayor: Joel Goodnough; Acting Mayor: Mohammed Idriss
• Appointments to 30+ boards/committees including Airport Commission, Audit Committee, Municipal Planning Commission
• Mayor John Petrie appointed to 7 boards including Bow River Basin Water Council and Newell Foundation
• Councillor Bill Prentice appointed to 5 boards including Newell Regional Solid Waste Management Authority
• Signing Authority and adjournment

The organizational meeting swore in Mayor John Petrie and six councillors, then appointed Joel Goodnough as Deputy Mayor and Mohammed Idriss as Acting Mayor for 2021/2022. Council also approved board, committee, and commission appointments, and authorized signing authority for the Mayor, Deputy Mayor, Acting Mayor, and senior staff. The meeting adjourned at 6:20 p.m.

• Swore in Mayor John Petrie and Councillors Idriss, Nesbitt, Prentice, Juska, Goodnough, and Wardrop
• Appointed Joel Goodnough as Deputy Mayor for 2021/2022 (motion carried)
• Appointed Mohammed Idriss as Acting Mayor for 2021/2022 (motion carried)
• Approved 2021/2022 board, committee, and commission appointments (motion carried)
• Authorized Mayor to appoint alternate council members for meetings (motion carried)
• Authorized Mayor, Deputy Mayor, Acting Mayor, and senior staff as signing authority (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission will meet via Zoom to consider four development and subdivision applications, including a duplex, signage variances, a repair shop, and a residential lot subdivision. They will also adopt the agenda, approve minutes from the previous meeting, and review development permits approved in August 2021.

• Habitat for Humanity Southern AB: new duplex at 1520 and 1522 2 Avenue East (Discretionary Use, R-SD zone)
• Serena Crawford: new freestanding/electronic signage with sign area and height variances at 1404 2 Street West (C-G zone)
• Jun Gu: repair shop at 623 2 Street West (Discretionary Use, C-G zone)
• Warren N Klymchuk and Tamatha G Klymchuk: subdivision to create two residential lots (0.14 and 0.28 acres) from two titles

City Council

Brooks City Council will hold a public hearing and consider second and third reading of Bylaw 21/19, which adopts the Northwest Sector Area Structure Plan. Council will also vote on proclamations, a policy manual update, a Bee City designation application, and accept several informational reports.

• Public hearing and readings for Bylaw 21/19 (Northwest Sector Area Structure Plan)
• Proclamations for Family History Week (Oct 18-23) and National Teen Driver Safety Week (Oct 17-23)
• Adoption of Policy L-001-001(A) City Policy Manuals
• Authorization to apply for Bee City Canada designation
• Accounts Payable listing totaling $1,355,739.84

Council gave second and third reading to Bylaw 21/19, adopting the Northwest Sector Area Structure Plan to guide future development in the northwest part of the city. The public hearing for the bylaw was held with no speakers for or against. Council also approved several proclamations, adopted a policy, and authorized a Bee City Canada application.

• Adopted Bylaw 21/19 Northwest Sector Area Structure Plan (third reading)
• Proclaimed October 18-23, 2021 as Family History Week
• Proclaimed October 17-23, 2021 as National Teen Driver Safety Week
• Proclaimed October 2021 as Disability Employment Awareness Month
• Adopted Policy L-001-001(A) City Policy Manuals
• Authorized staff to submit Bee City Canada application
• Accepted Ambulatory Transportation Subsidy Program Service Update as information
• Accepted Financial Report 2021 Year End Forecast as information

City Council

The Brooks City Council is meeting to discuss routine business, including several proclamations, policy adoptions, and a report on the city's finances. The most significant item is the introduction and potential adoption of Bylaw 21/16, which would establish community standards. The council will also hear an update from the RCMP and consider a delegation from the Brooks Air Cadets.

• Bylaw 21/16 – Community Standards Bylaw: introduction and possible adoption
• Proclamations for Neighbour Day, National Day for Truth and Reconciliation, National Fire Prevention Week, World Cerebral Palsy Day, and Women's History Month
• Tender for commercial cardboard and garbage collection, requiring cardboard to go to Newell Recycling
• Adoption of policies: Media Releases, Credit Card, and City Crest and Logo
• RCMP report for August 2021: 320 calls for service, 36 prisoners lodged

The City of Brooks Council held its regular meeting on September 20, 2021, and adopted several proclamations and policies. The most significant decision was the adoption of Bylaw 21/16, the Community Standards Bylaw, which was given three readings and passed unanimously. Council also approved tendering for commercial cardboard and garbage collection, and accepted various reports as information.

• Adopted Bylaw 21/16 Community Standards Bylaw (unanimous)
• Approved tender for commercial cardboard and garbage collection, requiring cardboard to go to Newell Recycling
• Proclaimed Neighbour Day (Sept 28, 2021)
• Proclaimed National Day for Truth and Reconciliation (Sept 30, 2021)
• Proclaimed National Fire Prevention Week (Oct 3-9, 2021)
• Proclaimed World Cerebral Palsy Day (Oct 6, 2021)
• Proclaimed Women's History Month (Oct 1-31, 2021)
• Proclaimed Rail Safety Week (Sept 20-26, 2021)

Municipal Planning Commission

The Brooks Municipal Planning Commission will consider two development applications: a sign at 107 2 Street West requiring a similar-use definition, and a new house and garage at 1616 2 Avenue East needing lot width and size variances. The commission will also review development permits issued in July 2021 and adopt the agenda and minutes from the previous meeting.

• Kathy Ramer 21-D-87: 4 ft x 4 ft puck board sign on fence at 107 2 Street West, zoned C-C, requires similar use definition as off-premises fascia sign
• RMS Construction Ltd. 21-D-91: new single detached dwelling and detached garage at 1616 2 Avenue East, zoned R-SD, with lot width variance from 15 m to 9.55 m (36% decrease) and lot size variance from 503 m2 to 354.677 m2 (30% decrease)
• Development permits approved in July 2021 to be accepted as information

Council Committee

The Council Committee is scheduled to review and discuss several administrative policies and bylaws. Discussions include updates to media release, logo, and credit card policies, as well as the Recreation and Parks Board Bylaw.

• Review of 2021 Beautification and Trails Program
• Discussion regarding utility concerns involving Alka Investments
• Review of Media Releases Policy L-001-028(A)
• Review of City Crest and Logo Policy L-001-013(C)
• Review of Credit Card Policy L-001-024(A)

Council directed administration to meet with County of Newell to discuss concerns about the new Land Use Bylaw and to initiate the IMDP Dispute Resolution Process. The 2021 Beautification and Trails Program budget was carried forward to 2022. Several policies and bylaws were forwarded to Council for formal approval, including Media Releases Policy L-001-028(A), City Crest and Logo Policy L-001-013(C), Credit Card Policy L-001-024(A), Recreation and Parks Board Bylaw 21/15, and Community Standards Bylaw 21/16. Administration was also directed to send a letter of explanation to Alka Investments regarding utility concerns.

• Initiated IMDP Dispute Resolution Process with County of Newell over Land Use Bylaw (unanimous)
• Directed staff to meet with County of Newell to advise of Council's concerns on the LUB
• Carried forward 2021 Beautification and Trails Program budget to 2022
• Directed administration to send letter of explanation to Alka Investments regarding utility concerns
• Forwarded Media Releases Policy L-001-028(A) to Council for formal approval (motion carried)
• Forwarded City Crest and Logo Policy L-001-013(C) to Council for formal approval (motion carried)
• Forwarded Credit Card Policy L-001-024(A) to Council for formal approval (motion carried)
• Forwarded Recreation and Parks Board Bylaw 21/15 to Council for formal approval with required changes (motion carried)

City Council

The Brooks City Council is meeting to decide on several business items, including a $700,000 commitment to a pathway to Lake Newell, a tax sale, and appointments to boards. They will also hold a public hearing on a land use bylaw amendment and consider several bylaws, including a new animal control bylaw and a council parental leave bylaw. The agenda includes a delegation from EcoBrooks about becoming a Bee City and proclamations for SPEC Awareness Week and Bullying Elimination Week.

• Commit $700,000 from 2017 County Regional Enhancement Grant for Lake Newell pathway
• Hold tax sale on November 16, 2021 at 10:00 a.m. in Council Chambers
• Public hearing on Land Use Bylaw Amendment 21/17
• Adopt Bylaw 21/20 (Animal Control) and Bylaw 21/14 (Council Parental Leave)
• Appoint Cathy Fox to Library Board and Christine Magsombol to Environmental Advisory Committee

Council approved a $700,000 commitment toward constructing a pathway to Lake Newell, funded from the 2017 County Regional Enhancement Grant. It also adopted several bylaws, including amendments to the Land Use Bylaw (21/17), a new Animal Control Bylaw (21/20), and a Council Parental Leave Bylaw (21/14). Appointments were made to the Brooks Public Library Board and Environmental Advisory Committee, and proclamations were issued for SPEC Awareness Week and Bullying Elimination Week.

• Approved $700,000 for the Lake Newell pathway, funded from the 2017 County Regional Enhancement Grant
• Adopted Bylaw 21/17, amending the Land Use Bylaw to redesignate 40 Sarson Street from R-SD to R-SL
• Adopted Bylaw 21/20, the Animal Control Bylaw, after three readings
• Adopted Bylaw 21/14, the Council Parental Leave Bylaw, after three readings
• Gave first reading to Bylaw 21/19 (Northwest Sector Area Structure Plan) and scheduled a public hearing for October 4, 2021
• Appointed Cathy Fox to the Brooks Public Library Board for a three-year term
• Appointed Christine Magsombol to the Environmental Advisory Committee for a three-year term
• Approved a 50% discount on flooding fees ($564.38) for the Black Elks Hockey Camp

Council Committee

The Council Committee is reviewing the results of public engagement for the Old Rodeo Grounds site on 7 Street East, where 535 survey respondents and 14 open house attendees expressed preferences for recreation over housing or commercial development. The committee will also take action on the Council Parental Leave Bylaw 21/14 and Policy L-001-002(D) regarding Council remuneration. Additionally, the body will discuss a delegation from the Newell Recycling Association regarding cardboard collection and a report on lost or unclaimed bikes.

• Review of Old Rodeo Grounds public engagement summary, including 535 survey responses and 14 open house attendees
• Committee action on Council Parental Leave Bylaw 21/14
• Committee action on Policy L-001-002(D) Council Remuneration
• Discussion of Newell Recycling Association delegation regarding cardboard collection
• Committee action on Lost/Unclaimed Bikes report

The Council Committee recommended Bylaw 21/14, which allows council members up to 26 weeks of paid parental leave, be forwarded to Council for formal approval. The committee also directed administration to work with the RCMP to provide lost or unclaimed bikes to youth free of charge after 30 days. Administration was asked to review cardboard collection services again, with the goal of keeping the Newell Recycling Association viable. The committee also discussed the Rodeo Grounds survey results and directed administration to review the site's potential uses.

• Recommended Bylaw 21/14 (Council Parental Leave) for formal approval (motion carried)
• Recommended Policy L-001-002(D) (Council Remuneration Committee) for formal approval (motion carried)
• Directed administration to work with RCMP to provide lost/unclaimed bikes to youth free of charge after 30 days
• Directed administration to review cardboard collection service as a total function to keep Newell Recycling viable
• Discussed Rodeo Grounds survey results; administration to review potential uses and report back

City Council

The August 16, 2021, meeting includes a first reading of Bylaw 21/17 to amend the Land Use Bylaw. Council will also consider ending commercial cardboard collection by year-end and ceasing public alcohol consumption in three specific parks.

• First reading of Bylaw 21/17 (Land Use Bylaw amendment)
• Proposal to discontinue commercial cardboard collection service as of December 31, 2021
• Proposal to end public alcohol consumption in Veteran’s Centennial, McKay, and Duke of Sutherland Parks on August 31, 2021
• Proclamations for Communities in Bloom Week, Pride Day, and Alberta Culture Days
• RCMP report detailing June 2021 statistics, including 402 municipal calls for service

Council voted to end the public alcohol consumption pilot in Veteran's Centennial, McKay, and Duke of Sutherland parks on August 31, 2021, due to lack of use. It also introduced Bylaw 21/17 to amend the Land Use Bylaw and scheduled a public hearing for September 7, 2021. Several reports and proclamations were accepted as information, and no other substantive decisions were made.

• Ended alcohol consumption pilot in Veteran's Centennial, McKay, and Duke of Sutherland parks effective Aug 31, 2021 (carried)
• Introduced Bylaw 21/17 to amend Land Use Bylaw 14/12 (first reading, carried)
• Scheduled public hearing for Bylaw 21/17 on Sept 7, 2021 at 5:00 p.m. (carried)
• Proclaimed Aug 16-22, 2021 as Communities in Bloom Week (carried)
• Proclaimed Aug 27, 2021 as Pride Day (carried)
• Proclaimed Sept 1-30, 2021 as Alberta Culture Days (carried)
• Accepted Arts, Culture & Heritage 2021-2024 Strategic Plan as information (carried)
• Accepted Recreation & Parks Comprehensive Master Plan as information (carried)

City Council

The Brooks City Council is meeting to decide on funding for wind sculpture installations, accept an arts strategic plan, and receive COVID-19 updates. The agenda also includes routine items like minutes approval and correspondence. A recommendation proposes funding the sculpture installation at actual cost up to $11,250 from the Council Projects Reserve.

• Recommendation to fund wind sculpture installation at actual cost to a maximum of $11,250, excluding GST, from Council Projects Reserve
• Arts, Culture and Heritage Board 2021-2024 Strategic Plan to be accepted as information
• COVID-19 Updates and Initiatives to be accepted as information
• Accounts Payable listing of $87,530.65 to Canada Revenue Agency
• Minutes from June 21, 2021 regular council meeting

The City Council approved funding for the installation of wind sculptures at actual cost, with a maximum of $11,250 including GST, sourced from the Council Projects Reserve. The motion was carried. Other items included accepting the Lifted Celebration Report and COVID-19 updates as information, and approving the agenda with a deletion.

• Approved funding for wind sculpture installation up to $11,250 from Council Projects Reserve
• Accepted Lifted Celebration Report as information
• Accepted COVID-19 Updates and Initiatives as information
• Approved agenda as amended, deleting item 8.b) Arts, Culture and Heritage Strategic Plan
• Approved minutes from June 21, 2021 meeting

Council Committee

The Brooks Council Committee is reviewing and discussing two items: the installation of a wind sculpture by Alan Martens and the Recreation & Parks Comprehensive Master Plan. The Master Plan, covering 2021-2031, includes recommendations on service delivery, programming, and infrastructure, with priorities such as enhancing trails and potentially reducing curling rinks and outdoor tennis courts. No final decisions are being made at this meeting; it is a discussion and review session.

• Review of Communities in Bloom wind sculpture installation by Alan Martens
• Recreation & Parks Comprehensive Master Plan 2021-2031 presented by Randi McPhillips
• Infrastructure priorities include enhancing non-motorized trails and potentially reducing curling rinks, outdoor tennis courts, and rodeo/ag grounds
• Master Plan includes 14 recommendations across service delivery, programming, and infrastructure
• Next meeting scheduled for August 24, 2021

The Council Committee recommended funding the installation of six wind sculptures at actual cost up to $11,250 (excluding GST) from the Capital Projects Reserve, and forwarded the 2021 Recreation & Parks Comprehensive Master Plan and State of Recreation and Parks in Brooks to Council for adoption as information. The committee also discussed the cemetery clean-up apology and addressed concerns about the master plan's accuracy and resource implications.

• Recommended funding wind sculpture installation up to $11,250 (excluding GST) from Capital Projects Reserve (carried)
• Recommended forwarding 2021 Recreation & Parks Comprehensive Master Plan and State of Recreation and Parks in Brooks to Council for adoption as information (carried)
• Adopted agenda as amended to include Cemetery and In Camera – Personnel – FOIP Section 17 (carried)
• Moved into In Camera at 10:20 a.m. and out at 10:45 a.m. (carried)

City Council

The Brooks City Council is meeting to decide on several business items, including a $5.4 million broadband project funded by the Gas Tax Fund, hiring an Asset Manager for a two-year term, and approving road closures for a downtown car show. They will also consider a subdivision time extension, appointments, and routine reports. The agenda includes a delegation on residential schools and the RCMP report for May 2021.

• Approve $5,400,000 broadband project funded from Gas Tax Fund grant
• Hire Asset Manager for 2-year term (Aug 2021–Jul 2023) funded from Asset Management operating budget
• Extend subdivision application 2020-0-043 deadline to June 21, 2022
• Proclaim July 5, 2021 as National Injury Prevention Day
• Support road closures for Brooks Street Rod Association Car Show on Sept 11, 2021

Council approved proceeding with the broadband project, funded by a $5.4 million Gas Tax Fund grant, and directed Administration to enter into required agreements. Council also approved hiring an Asset Manager for a two-year term, proclaimed July 5 as National Injury Prevention Day, and extended a subdivision registration deadline. Several routine reports and correspondence were accepted as information, and a summer meeting schedule was cancelled.

• Approved $5.4M broadband project funded by Gas Tax Fund grant
• Approved hiring Asset Manager for 2-year term (Aug 2021–Jul 2023) funded from Asset Management operating budget
• Proclaimed July 5, 2021 as National Injury Prevention Day
• Extended subdivision application 2020-0-043 registration deadline to June 21, 2022
• Appointed Bailee Boulet as Regional Assessment Review Board Clerk for one-year term
• Approved road closures for Brooks Street Rod Association Car Show on Sept 11, 2021
• Cancelled five Council and Council Committee meetings in July and August 2021
• Accepted RCMP report, financial variance report, and correspondence as information

Council Committee

This is a council committee meeting in Brooks, AB, with a single substantive item: a review and discussion of cemetery maintenance, presented by Don Saari for information. The rest of the agenda is procedural, including media questions, a confidential legal matter, and adjournment.

• Review of cemetery maintenance (for information)
• Confidential legal item under FOIP Sections 17 and 24

The Council Committee discussed the upcoming cemetery clean-up on June 18, 2021, and the criteria for removing items, such as safety hazards or temporary decorations. No formal decisions were made on this topic. The committee then moved in camera for legal matters and later adjourned.

• Moved in camera for legal matters at 9:07 a.m. (motion carried)
• Moved out of in camera at 10:48 a.m. (motion carried)
• Adjourned the meeting at 10:49 a.m.

City Council

The City of Brooks Council is holding a public hearing and voting on Bylaw 21/13, which would redesignate land at Block 3, Plan 8411174 from Future Urban Development to Direct Control to allow townhouses and a community hall. Council will also consider several proclamations, a request to place a military tank in a park, and a pilot program allowing alcohol in designated park picnic areas. The meeting includes routine items like minutes, correspondence, and an accounts payable listing.

• Public hearing and second/third reading of Bylaw 21/13 to redesignate land for townhouses and community hall
• Proclamation of June as Recreation and Parks Month and July 18-24 as National Drowning Prevention Week
• Request to approve placing a 49 Leopard Main Battle Tank in Veteran's Centennial Park
• Proposal to allow alcohol consumption in designated picnic areas at Veteran's, Duke of Sutherland, and MacKay Parks from 11 a.m. to 9 p.m. until August 31, 2021
• Accounts payable listing totaling $672,861.30, including payments to Alberta Municipal Services Corp. and Canada Revenue Agency

Council adopted Bylaw 21/13, rezoning land south of Queens Way East and west of Stafford Lake from Future Urban Development to Direct Control for townhouses and a community hall; no one spoke at the public hearing. Council also approved up to $50,000 for 10 pop-up patio sections, funded from the Council Project Reserve, and designated picnic areas for alcohol consumption in three parks as a pilot until August 31, 2021. Additionally, Council approved a request to place a 49 Leopard Main Battle Tank monument in Veterans Centennial Park and proclaimed June as Recreation and Parks Month and July 18-24 as National Drowning Prevention Week.

• Adopted Bylaw 21/13 rezoning land for townhouses and community hall (motion carried)
• Approved up to $50,000 for 10 pop-up patio sections from Council Project Reserve (motion carried)
• Approved alcohol consumption in designated picnic areas at Veterans, Duke of Sutherland, and McKay Parks, piloted until Aug 31, 2021 (motion carried)
• Approved Brooks Air Cadets request to place a 49 Leopard Main Battle Tank in Veterans Centennial Park (motion carried)
• Proclaimed June 2021 as Recreation and Parks Month (motion carried)
• Proclaimed July 18-24, 2021 as National Drowning Prevention Week (motion carried)
• Accepted Recreation Facilities Reopening/Canada Day Celebration Report as information (motion carried)
• Approved minutes from May 17, 2021 meeting (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission will consider a development permit for a gas bar redevelopment at 203 2 Street West, involving new underground storage tanks and fuel pumps. The agenda also includes adoption of previous minutes and a report on development permits approved in early 2021. The meeting is held via Zoom.

• Development permit 2021-D-30 for Stephen Wong: discretionary use for grading, excavating, stripping and stockpiling (new underground storage tanks) at 203 2 Street West, Lots 1-6, Block 10, Plan 4012X, zone C-C
• Proposed work: removal of existing fuel pumps and tanks, installation of four new double-sided fuel pumps, new underground storage tanks, concrete tank slab, vent transition sump, and sidewalk/curb repairs
• Staff recommendation: approve permit with conditions including safety codes permits, drainage, grading plan, and Alberta Safety Codes Authority compliance
• Approval of minutes from February 17, 2021 meeting
• Information item: Development permits approved January, February, and March 2021

City Council

The City of Brooks Council is meeting to consider several items, including introducing and adopting a new Cemetery Bylaw (21/12), setting a public hearing for a Land Use Bylaw amendment (21/13), and supporting a downtown street closure for a farmers market. They will also receive reports on RCMP activities, financial variances, and COVID-19 updates, and proclaim June as PTSD Awareness Month, Seniors' Appreciation Week, and National Indigenous Peoples Day.

• Bylaw 21/12 – Cemetery Bylaw: introduction and three readings for adoption
• Bylaw 21/13 – Amendment to Land Use Bylaw 14/12: set public hearing for June 7, 2021
• Downtown Revitalization Project: support closing 100 block of 2nd Street West Thursdays July-August 2021
• Proclamations: PTSD Awareness Month, Seniors' Appreciation Week, National Indigenous Peoples Day
• Financial Variance Report for May 2021 accepted as information

City Council adopted Bylaw 21/12 regulating cemeteries after three readings, and set a public hearing for June 7, 2021 on Bylaw 21/13, which amends the Land Use Bylaw. Council also approved closing the 100 block of 2nd Street West on Thursdays in July and August for the Downtown Revitalization Project, and issued proclamations for PTSD Awareness Month, Seniors' Appreciation Week, and National Indigenous Peoples Day.

• Adopted Bylaw 21/12 (Cemetery Bylaw) after three readings (unanimous)
• Scheduled public hearing for Bylaw 21/13 (Land Use Bylaw amendment) on June 7, 2021 at 4:30 p.m.
• Approved closing 100 block of 2nd Street West on Thursdays, 7 a.m. to 7 p.m., July-August 2021
• Proclaimed June 2021 as PTSD Awareness Month
• Proclaimed June 7-13, 2021 as Seniors' Appreciation Week
• Proclaimed June 21, 2021 as National Indigenous Peoples Day
• Accepted April 2021 RCMP Report as information
• Accepted May 2021 Financial Variance Report as information

Council Committee

The Council Committee is meeting to review and discuss several items, including Q1 municipal enforcement statistics, a new Cemetery Services Bylaw (21/12), energy audits for recreation programs, and a recreation user group grant. The cemetery bylaw is a detailed regulatory document covering cemetery operations, burial plot rules, fees, and enforcement. The committee will make recommendations on these items for council consideration.

• Review of Q1 municipal enforcement statistics
• Cemetery Services Bylaw 21/12, establishing rules for the City of Brooks Cemetery at 1104-2nd St. West
• Energy audits and recommendations for recreation programs
• Recreation user group grant application
• Next meeting scheduled for May 25, 2021

The committee recommended Bylaw 21/12, a new cemetery bylaw, be forwarded to Council for approval. It also approved an application for nine energy conservation measures at recreation centres, funded from the operating contingency reserve. Administration was directed to proceed with the Recreation User Group Grant Program. The Q1 Municipal Enforcement Statistics report was accepted as information.

• Recommended Bylaw 21/12 (Cemetery Bylaw) be forwarded to Council for approval (carried)
• Approved application for nine energy conservation measures at JBS Canada Centre and Centennial Regional Arena, funded from operating contingency reserve (carried)
• Directed administration to move forward with the Recreation User Group Grant Program
• Accepted Q1 Municipal Enforcement Statistics report as information

City Council

The Brooks City Council is meeting to discuss several bylaws, including the 2021 Property Tax Bylaw and a special tax for street repaving. The agenda also includes budget adjustments, committee appointments, and various official proclamations.

• Bylaw 21/10: 2021 Property Tax Bylaw
• Bylaw 21/11: 2021 Repaving Tax Bylaw
• Budget Adjustment (BA 2021-06) to apply 2020 ICF Revenue to 2021 Budget
• Request for $8,400.00 from Capital Projects Reserve for the terminus project
• Bylaw 21/03: Amendment to the Traffic Bylaw

Council adopted three bylaws: an amendment to the traffic bylaw, the 2021 property tax bylaw, and the 2021 repaving tax bylaw, all after three readings. Council also approved appointments of weed inspectors and a youth board member, approved changes to the Library Board bylaws, set aside $8,400 for a terminus project, and approved a budget adjustment applying 2020 ICF revenue to the 2021 budget. Proclamations were issued for International Economic Development Week, National Public Works Week, and Day of Action Against Asian Racism.

• Adopted Bylaw 21/03 amending the traffic bylaw (three readings)
• Adopted Bylaw 21/10 setting the 2021 property tax rate (three readings)
• Adopted Bylaw 21/11 imposing a special tax for street and lane repaving (three readings)
• Appointed eight weed inspectors for the City of Brooks
• Appointed Malayna Stica to the Recreation and Parks Board for a one-year term
• Approved changes to the City of Brooks Library Board bylaws
• Set aside $8,400 from Council Projects Reserve for the terminus project, if it proceeds
• Approved Budget Adjustment BA 2021-06 to apply 2020 ICF revenue to the 2021 budget

City Council

The Brooks City Council will consider several routine items, including adopting the 2020 financial statements, approving a purchasing policy, and accepting the April financial variance report. They will also vote on awarding a $60,102 contract for an offsite levy report and bylaw to Corvus Business Advisors, and introduce a new portable sign bylaw. The meeting includes proclamations for National Emergency Preparedness Week, Asian Heritage Month, and Mental Health Week.

• Award offsite levy report and bylaw project to Corvus Business Advisors for $60,102 excluding GST
• Adopt 2020 financial statements
• Approve Purchasing Policy No. L-001-014(E)
• Introduce Bylaw 21/09 for portable sign standards
• Proclaim May 2-8 as National Emergency Preparedness Week, May as Asian Heritage Month, and May 3-9 as Mental Health Week

Council approved the City of Brooks 2020 financial statements, a new purchasing policy, and awarded an offsite levy report and bylaw project to Corvus Business Advisors for $60,102 excluding GST. Several proclamations were made for May 2021, and Bylaw 21/09 on portable signs was adopted. No substantive decisions were made beyond these routine approvals.

• Adopted 2020 Financial Statements (carried)
• Approved Purchasing Policy L-001-014(E) (carried)
• Awarded Offsite Levy Report and Bylaw Project to Corvus Business Advisors for $60,102 excluding GST (carried)
• Proclaimed National Emergency Preparedness Week May 2-8, 2021 (carried)
• Proclaimed Asian Heritage Month May 2021 (carried)
• Proclaimed Mental Health Week May 3-9, 2021 (carried)
• Proclaimed National Hospice Palliative Care Week May 3-9, 2021 (carried)
• Adopted Bylaw 21/09 Portable Sign Bylaw (carried unanimously)

Council Committee

The Council Committee is meeting to review and discuss several items, including an update on Canada Day 2021 celebrations, a review of the public notification bylaw, the portable sign bylaw, public consultation on whistle cessation, and an offsite levy report and bylaw RFP. The agenda is largely discussion-oriented, with no final decisions listed.

• Canada Day Celebration 2021 event update
• Public Notification Bylaw review
• Portable Sign Bylaw (Bylaw 21/09) review
• Whistle cessation public consultation
• Offsite Levy Report and By-law RFP

The committee decided not to proceed with whistle cessation after a public survey showed 52.57% of residents opposed it. They also forwarded a draft portable sign bylaw to council and recommended awarding an offsite levy contract to Corvus Business Advisors for $60,102. The Canada Day event update was accepted as information only.

• Not proceed with Whistle Cessation (motion carried)
• Forward draft Portable Sign Bylaw 21/09 to Council (motion carried)
• Recommend awarding Offsite Levy Report and Bylaw project to Corvus Business Advisors for $60,102 excluding GST (motion carried)

City Council

The City of Brooks Council is meeting to consider several proclamations, receive updates, and hold a public hearing on Bylaw 21/08, which sets the business tax levy for the Brooks Town Centre Revitalization Zone. The council will also vote on whether to cancel the 2021 BRZ taxes once levied. The agenda includes routine items like minutes, accounts payable, and correspondence.

• Public hearing and second/third reading of Bylaw 21/08, setting a 85.71 mill rate on BRZ businesses, with a recommendation to cancel 2021 BRZ taxes
• Proclamations for National Denim Day, Melanoma and Skin Cancer Awareness Month, National Volunteer Week, Catholic Education Week, and National Public Safety Telecommunicators Week
• Accounts payable totaling $3,146,405.56
• COVID-19 updates and initiatives to be received as information

Council adopted Bylaw 21/08, setting the business tax levy rate for the Brooks Town Centre Revitalization Zone, and then voted to cancel the 2021 BRZ taxes once levied. Several proclamations were approved, and accounts payable of $3,146,405.56 were authorized.

• Adopted Bylaw 21/08 (BRZ Mill Rate Bylaw) after public hearing with no comments
• Cancelled 2021 BRZ taxes once levied
• Approved accounts payable of $3,146,405.56
• Proclaimed May 15, 2021 as National Denim Day
• Proclaimed May 2021 as Melanoma and Skin Cancer Awareness Month
• Proclaimed April 18-24, 2021 as National Volunteer Week
• Proclaimed May 10-14, 2021 as Catholic Education Week
• Proclaimed April 11-17, 2021 as National Public Safety Telecommunicators Week

Council Committee

The Council Committee is meeting to review and discuss two items: the Ambulatory Transportation Subsidy Program and 2021 Beautification Trail Options. Both items are for information and discussion only, with no decisions listed. One agenda item, LAND, is held confidential under provincial privacy law. The meeting also includes a media question period.

• Review of Ambulatory Transportation Subsidy Program
• Discussion of 2021 Beautification Trail Options
• Confidential land item under FOIP Section 16
• Media question period

Council approved the 2021 Beautification Trail Options as presented by staff, which includes extending the trail along Cassils Road to the Kiwanis Campground at a cost of $61,500, with the remaining $38,500 for landscaping. The committee also discussed the Ambulatory Transportation Subsidy Program, which will begin April 12, and received information on land matters in camera. No other substantive decisions were made.

• Approved 2021 Beautification Trail Options (motion carried)
• Moved in camera at 9:18 a.m. (motion carried)
• Moved out of in camera at 11:15 a.m. (motion carried)
• Adjourned at 11:16 a.m. (motion carried)

City Council

The City Council is reviewing a land use bylaw amendment and a new business tax levy rate. The meeting also includes decisions on staff appointments, a new workplace violence policy, and the rejection of proposals for the Old Rodeo Grounds development.

• Awarded 2021 Street Improvement Project tender to Brooks Asphalt and Aggregate Ltd. for $1,652,197.60
• Approved Workplace Violence/Harassment/Abuse/Sexual Harassment/Bullying Policy (Policy F-002-004(C))
• Decided not to accept proposals for the Old Rodeo Grounds Mixed-Use Development Project
• Introduced Bylaw 21/08 regarding the Business Revitalization Zone mill rate
• Appointed eight members to the Business Revitalization Zone Board

Council awarded the 2021 Street Improvement Project tender to Brooks Asphalt and Aggregate Ltd. for $1,652,197.60 (excluding GST). It also adopted Bylaw 21/07 to redesignate 59 Queens Way East to Residential — Single Detached, approved a workplace violence/harassment policy, and appointed members to the Business Revitalization Zone Board. Council rejected all proposals for the Old Rodeo Grounds Mixed-Use Development Project and directed administration to seek ORRSC input for a phased plan.

• Awarded 2021 Street Improvement Project tender to Brooks Asphalt and Aggregate Ltd. for $1,652,197.60 (carried)
• Adopted Bylaw 21/07, amending Land Use Bylaw to redesignate 59 Queens Way East to R-SD (carried)
• Approved Policy F-002-004(C) on workplace violence/harassment/abuse/bullying (carried)
• Appointed 8 members to Business Revitalization Zone Board for 2021-2022 (carried)
• Rejected all proposals for Old Rodeo Grounds Mixed-Use Development; directed ORRSC estimate for community engagement (carried)
• Approved accounts payable of $1,173,550.91 (carried)
• Proclaimed March 21, 2021 as International Day for the Elimination of Racial Discrimination (carried)
• Set public hearing for Bylaw 21/08 (BRZ mill rate) on April 5, 2021 (carried)

City Council

The City of Brooks Council will formally approve four infrastructure and equipment tenders totaling approximately $2.88 million, including a storm sewer project and lift station upgrades. The meeting also includes the appointment of a new board member and a proclamation for International Women's Day. No public hearings are scheduled for this session.

• Award A to Zed Storm Sewer Project Tender to Brooks Asphalt and Aggregate Ltd. for $1,813,619.50 (excluding GST)
• Award Garbage Truck Tender to Summit Motors LTD. for $337,584.72 (excluding GST)
• Award Backhoe Tender to Brandt Tractor LTD. for $183,460.00 (excluding GST)
• Award Sunnylea and Meadowbrook Lift Station Upgrades Tender to Knibb Developments Ltd. for $541,500.00 (excluding GST)
• Appoint Cyrstal Hancock to the Arts, Culture and Heritage Board for a two-year term

Council approved several tenders, including the A to Zed Storm Sewer Project to Brooks Asphalt and Aggregate Ltd. for $1,813,619.50, funded partly by Federal Gas Tax. It also approved a garbage truck, backhoe, and lift station upgrades, and proclaimed March 8 as International Women's Day. All motions carried.

• Approved the agenda and the February 1, 2021 minutes.
• Approved accounts payable of $505,455.48.
• Accepted the Association Francophone de Brooks report as information.
• Proclaimed March 8, 2021 as International Women's Day.
• Appointed Cyrstal Hancock to the Arts, Culture and Heritage Board for a two-year term.
• Awarded the A to Zed Storm Sewer Project tender to Brooks Asphalt and Aggregate Ltd. for $1,813,619.50.
• Awarded the Garbage Truck tender to Summit Motors LTD. for $337,584.72.
• Awarded the Backhoe tender to Brandt Tractor LTD. for $183,460.00 and the Sunnylea/Meadowbrook Lift Station upgrades to Knibb Developments Ltd. for $541,500.00.

Council Committee

The Council Committee is meeting to review and discuss several items, including a traffic bylaw amendment, tender results for the A to Zed storm sewer project, garbage truck and backhoe tenders, lift station upgrades, and the purchasing policy. The committee will make recommendations on these items. The agenda also includes a proposed bylaw to amend the traffic bylaw regarding expired license plates.

• Traffic Bylaw amendment to prohibit operating or parking vehicles with expired license plates
• A to Zed storm sewer project tender results
• Garbage truck tender
• Backhoe tender
• Sunnylea and Meadowbrook lift station upgrades

The Council Committee forwarded a traffic bylaw amendment to Council for formal approval, aligning with provincial changes to licence plate stickers. The committee also recommended awarding tenders for the A to Zed Storm Sewer Project, a garbage truck, a backhoe, and lift station upgrades, all to be forwarded for formal approval. Administration will review the Purchasing Policy and provide options at a future meeting.

• Forwarded Bylaw 21/03 to Council for formal approval, updating the traffic bylaw regarding unregistered licence plates.
• Recommended awarding the A to Zed Storm Sewer Project tender to Brooks Asphalt and Aggregate Ltd. for $1,813,619.50, excluding GST.
• Recommended awarding the Garbage Truck Tender to Summit Motors LTD. for $337,584.72, excluding GST.
• Recommended awarding the Backhoe Tender to Brandt Tractor LTD. for $183,460, excluding GST.
• Recommended awarding the Sunnylea and Meadowbrook Lift Station Upgrades tender to Knibb Developments Ltd for $541,500.
• Directed Administration to review the Purchasing Policy and provide options for streamlining the tender process at a future meeting.

Municipal Planning Commission

The Brooks Municipal Planning Commission is meeting to consider one subdivision application. The applicant, Fazai Rabi, proposes to divide Lot 32, Block 5, Plan 731260 into two lots of 0.084 acres each. The meeting also includes routine agenda adoption and approval of previous minutes.

• Subdivision application 2021-0-007 by Fazai Rabi
• Lot 32, Block 5, Plan 731260, NW1/4 33-18-14-W4M
• Proposed two lots, each 0.084 acres (0.034 ha)
• Zone: R-LD

City Council

The City of Brooks Council is meeting to decide on several items, including a proposed community benefit fund with Elemental Energy for the Brooks Solar II project, appointments to committees, and a request to the province to ease COVID-19 restrictions regionally. They will also hold a public hearing and vote on a land use bylaw amendment (Bylaw 21/05) and a bylaw regulating flashing warning lights on school buses (Bylaw 21/06). The agenda includes routine items like minutes, accounts payable, and an RCMP report for January 2021.

• Memorandum of Understanding with Elemental Energy for Brooks Solar II Community Benefit Fund
• Public hearing and three readings for Bylaw 21/05, amending the Land Use Bylaw
• Bylaw 21/06 to regulate flashing warning lights and stop arms on school buses
• Request to Province of Alberta to ease COVID-19 restrictions on a regional basis
• Appointments to Environmental Advisory Committee and Regional Assessment Review Board Clerks

Council adopted Bylaw 21/05, amending the Land Use Bylaw to clarify election sign posting rules, and Bylaw 21/06, regulating flashing warning lights on school buses. It also approved a $624,887.15 accounts payable listing, entered into a Memorandum of Understanding with Elemental Energy for a Community Benefit Fund, and requested the Province to consider easing COVID-19 restrictions regionally.

• Adopted Bylaw 21/05, amending Land Use Bylaw 14/12 to change election sign posting rules (unanimous)
• Adopted Bylaw 21/06, regulating flashing warning lights and stop arms on school buses (unanimous)
• Approved accounts payable listing of $624,887.15
• Entered into Memorandum of Understanding with Elemental Energy for Community Benefit Fund
• Entered into Regional Assessment Review Board Clerk Agreement with County of Newell, Town of Bassano, Village of Duchess, Village of Rosemary
• Appointed Amy Rommens, Cathy Slaney, Shannon Biette as Regional Assessment Review Board Clerks for one-year term
• Requested Province of Alberta to consider easing COVID-19 restrictions on a regional basis
• Drafted letter of support for EID Expansion Limit Plebiscite

Council Committee

The committee forwarded the Regional Assessment Review Board Clerk Agreement to Council for formal approval, allowing participating municipalities to appoint trained clerks. They also discussed the urban forestry plan, sidewalk improvements, and the Brooks to Medicine Hat shuttle service, noting fare increases and sustainability discussions.

• Agenda adopted, amended to include Brooks to Medicine Hat Regional Transportation Service (carried)
• Regional Assessment Review Board Clerk Agreement forwarded to Council for formal approval (carried)
• Meeting adjourned at 9:25 a.m. (carried)

City Council

Council approved the 2021-2024 Welcoming and Inclusive Communities Partnership Plan, appointed two committee members, and authorized a feasibility study by Magna Engineering funded from the Environmental Surplus Reserve. It also adopted Bylaw 21/04 establishing a late tax payment penalty, and supported the 2021 Census. All motions carried unanimously.

• Adopted Bylaw 21/04 (tax penalty) with three readings (unanimous)
• Approved $82,000 Complete Solutions Feasibility Study by Magna Engineering
• Adopted 2021-2024 Welcoming and Inclusive Communities Partnership Plan
• Appointed Denise LaRocque to Library Board (3-year term)
• Appointed Courtney Clark to Safe Communities Committee (3-year term)
• Approved incapacitated voting for 2021 Municipal Election advance vote
• Supported 2021 Census and encouraged online completion
• Approved accounts payable of $81,252.13

Council Committee

The Council Committee is meeting to review and discuss four items: the Municipal Enforcement Quarterly Report, the Welcoming and Inclusive Plan 2021-2024, Family Day 2021, and the 2021 Street Improvement Plan. No decisions are being made; the committee will provide action or recommendation.

• Municipal Enforcement Quarterly Report
• Welcoming and Inclusive Plan 2021-2024
• Family Day 2021
• 2021 Street Improvement Plan

The committee forwarded the Welcoming and Inclusive Partnership (WIC) Plan 2021-2024 to the February 1 Regular Council meeting for formal approval, and recommended cancelling the Family Day event at the JBS Canada Centre due to provincial restrictions. The committee also accepted the Five-Year Street Improvement Plan, which will be reviewed again in 2022. No final decisions were made; these items require formal approval at the next council meeting.

• Forwarded WIC Plan 2021-2024 to Feb 1 Regular Council for approval (motion carried)
• Recommended cancelling Family Day event at JBS Canada Centre (motion carried)
• Accepted Five-Year Street Improvement Plan (motion carried)

City Council

The City of Brooks City Council is meeting to consider several items, including a bylaw authorizing short-term borrowing (Bylaw 21/02), and to receive information reports on the January 2021 Financial Variance and COVID-19 updates. The agenda also includes the December 2020 RCMP report and the 2020 Fire Services Year End Report. Council will also review the minutes from the January 4, 2021 meeting.

• Bylaw 21/02 – Line of Credit Bylaw for short-term borrowing, to be given three readings
• 2020 Fire Services Year End Report – 334 emergency calls, 4,818 volunteer hours
• RCMP Report – December 2020: 251 calls for service, 94 criminal records
• Financial Variance Report (memo dated January 12, 2021) to be accepted as information
• COVID-19 Updates and Initiatives to be accepted as information

City Council

The City of Brooks Council is meeting to handle routine administrative items, including appointing a returning officer for the 2021 municipal election, setting advance voting dates, and adopting a bylaw to establish institutional voting stations. They will also consider entering into an Intermunicipal Collaboration Framework with the County of Newell, which includes agreements for fire protection and recreation services. The agenda includes approval of accounts payable totaling $2,205,006.31.

• Appoint Amanda Peterson as Returning Officer for 2021 Municipal Election
• Set advance vote dates: October 2 and October 16, 2021, 12:00 p.m. – 6:00 p.m.
• Cancel October 18, 2021 Council meeting due to election
• Adopt Bylaw 21/01 to establish institutional voting stations
• Enter Intermunicipal Collaboration Framework with County of Newell, including fire and recreation agreements

The City of Brooks council approved routine administrative items, including appointing Amanda Peterson as Returning Officer and Amy Rommens as Substitute Returning Officer for the 2021 Municipal Election. Council also set advance vote dates, cancelled the October 18 meeting due to the election, and adopted Bylaw 21/01 establishing institutional voting stations. All motions carried unanimously or by majority as recorded.

• Approved accounts payable of $2,028,051.62
• Appointed Amanda Peterson as Returning Officer and Amy Rommens as Substitute Returning Officer for 2021 election
• Set advance vote dates for Oct 2 and Oct 16, 2021, 12-6 p.m.
• Cancelled Regular Council Meeting on Oct 18, 2021 due to election
• Entered Intermunicipal Collaboration Framework with County of Newell including fire and recreation agreements
• Adopted Bylaw 21/01 establishing institutional voting stations (unanimous)