Brooks public meetings in 2025

Municipal Planning Commission

The Municipal Planning Commission will consider two development applications for 8-plex multi-unit dwellings. The body will also discuss the removal of the MPC and the election of a Chairperson.

• Application 25-D-23: 8-plex dwelling and parking variance at 264-268 16 Street East
• Application 25-D-24: 8-plex dwelling and parking variance at 335-339 16 Street East
• Discussion regarding the removal of the Municipal Planning Commission
• Election of Chairperson

City Council

City Council will consider the 2026 Capital Budget and a new Planning and Permitting Application Fee Schedule. The body will also review policies on social media use and the 2025 municipal election report.

• 2026 Capital Budget
• Planning and Permitting Application Fee Schedule
• Bylaw 25/25 – Borrowing Bylaw
• Bylaw 25/26 – Cemetery Bylaw
• Amendment to Utilities Rates Bylaw 23/08 and Surface Irrigation Rates Bylaw 16/07

The council adopted the agenda and approved the December 1 minutes. It accepted the September‑November RCMP reports as information and adopted Policy L-001-009 on council social‑media use. The 2026 capital budget was approved, and a borrowing bylaw authorizing a $17,471,171 debenture for a wastewater treatment plant was adopted.

• Agenda adopted (motion carried)
• December 1, 2025 minutes approved (motion carried)
• September‑November 2025 RCMP reports accepted as information (motion carried)
• Policy L-001-009 Council Social Media Use adopted (motion carried)
• Planning and Permitting Application Fee Schedule approved effective Jan 1 2026 (motion carried)
• 2026 Capital Budget of $53,003,000 approved (motion carried)
• Borrowing Bylaw 25/25 authorizing $17,471,171 debenture for wastewater plant adopted (motion carried)
• Bylaw 25/27 repealing obsolete bylaws adopted (motion carried)

City Council

The Brooks City Council special meeting will discuss the 2026 operating and capital budgets and hear a presentation from the EcoBrooks Committee. Council will consider a request for decision on the 2026 budget from the Director of Corporate Services. Two bylaws will be considered: Bylaw 25/29 to amend utility rates for water, sewage and waste, and Bylaw 25/30 to amend surface irrigation rates. The meeting will conclude with the adoption of the agenda and adjournment.

• EcoBrooks Committee presentation at 1:00 PM
• Discussion of the 2026 operating budget
• Discussion of the 2026 capital budget
• Adoption of Bylaw 25/29 – amendment to utility rates (water, sewage, waste)
• Adoption of Bylaw 25/30 – amendment to surface irrigation rates

The council adopted its agenda and heard a presentation from the EcoBrooks Committee. It approved the 2026 Operating Budget at $41,100,680. Bylaws 25/29 (utility rates) and 25/30 (surface irrigation rates) were introduced and read a first time. The 2026 Capital Budget was deferred to the December 15, 2025 regular council meeting.

• Agenda adopted (motion carried)
• EcoBrooks Committee presentation received (no decision)
• Closed session opened at 1:17 p.m. (motion carried)
• Closed session reopened at 1:57 p.m. (motion carried)
• Bylaw 25/29 introduced, first reading (motion carried)
• Bylaw 25/30 introduced, first reading (motion carried)
• 2026 Operating Budget approved at $41,100,680 (motion carried)
• 2026 Capital Budget deferred to Dec 15, 2025 regular meeting (motion carried)

Council Committee

The Brooks Council Committee will review Bylaw 25/26, which regulates the operation and maintenance of the City of Brooks Cemetery at 1104 – 2nd Street W. The meeting also includes a discussion on development process improvements and two confidential items.

• Review of Bylaw 25/26 - Cemetery Bylaw
• Discussion on Development Process Improvements
• Confidential item: Third Party Business Interest
• Confidential item: Advice from Officials
• Next meeting scheduled for January 20, 2025

The committee approved changing the definition of “Child” in Bylaw 25/26 and supported a 20% annual increase in cemetery fees for the next five years. Administration was directed to present the revised bylaw at the December 15 regular council meeting. The committee also instructed administration to bring forward its recommendation to remove the Municipal Planning Commission as Development Authority and give full variance powers to the Development Officer for the December 15 meeting. Motions to close and later reopen the meeting for closed‑session items were carried.

• Supported changing the definition of “Child” in the Cemetery Bylaw
• Approved a 20% yearly increase in cemetery fees for five years
• Directed administration to bring Bylaw 25/26 to the Dec 15 council meeting
• Directed administration to bring forward development‑process recommendation to the Dec 15 council meeting
• Motion to close the meeting for agenda items 3 and 4 carried
• Motion to end closed session at 6:37 p.m. carried

City Council

The City of Brooks council will review the results of the 2026 Budget Survey and receive a presentation on the 2026 Operating and Capital Budgets. The meeting includes a closed session for advice from officials.

• 2026 Budget Survey results presentation
• 2026 Operating Budget presentation
• 2026 Capital Budget presentation
• Closed session for advice from officials
• Budget 101 presentation

The council adopted the meeting agenda. A motion to close the meeting to the public for agenda item 7 was carried, and later a motion to reopen the meeting was also carried. The council then adjourned the meeting at 6:37 p.m.

• Adopt agenda (motion carried)
• Close meeting to public for agenda item 7 (motion carried)
• Reopen meeting from closed session (motion carried)
• Adjourn meeting at 6:37 p.m. (motion carried)

Municipal Planning Commission

The Municipal Planning Commission is meeting to consider two development applications involving variances for a residential garage and a business sign. The body will also review development permits issued in November 2025.

• Application 25-D-121: Proposed accessory building (garage) at 576 5 Street West requesting side yard, wall height, and building height variances
• Application 25-D-122: Proposed residency identification sign at 141 Wildrose Avenue West requesting a maximum sign area variance

City Council

The Brooks City Council meeting will vote on several motions, including a $29,110,000 capital budget amendment to fund the Wastewater Treatment Plant project. Council will also adopt franchise fee increases for Fortis Alberta (17%) and ATCO Gas (22.5%). Additional items include reappointments to the Recreation and Parks Board and the Public Library Board, and a decision on Subdivision 2025-0-158 Direct Control.

• Amend 2025 Capital Budget with $29,110,000 for Wastewater Treatment Plant
• Increase municipal franchise fees to 17% for Fortis Alberta and 22.5% for ATCO Gas
• Reappoint Tim Hanrahan to Brooks & District Recreation and Parks Board (Nov 1 2025‑Oct 31 2027)
• Appoint Karen Bonora to City of Brooks Public Library Board (Nov 4 2025‑Nov 3 2028)
• Decision on Subdivision 2025-0-158 Direct Control

The council approved a 5.07‑acre municipal reserve and reappointed Xin Zhang to the Municipal Planning Commission. It authorized the Manager of Legislative Services to sign grant applications, donated a lot to the Brooks Housing Society with a protective caveat, and supported raising Highway 1 speed limits to 120 km/h. Additional approvals included a transportation‑study grant, a safety‑codes agreement, and a lease with Mosaic Theatre Society.

• Approved 5.07‑acre municipal reserve (Subdivision 2025‑0‑158) (motion carried)
• Reappointed Xin Zhang to Municipal Planning Commission for two‑year term (motion carried)
• Authorized Manager of Legislative Services as signing authority for grant applications (motion carried)
• Donated 235 Meadowbrook Drive East to Brooks Housing Society with protective caveat (motion carried)
• Supported Alberta proposal to increase Highway 1 speed limit to 120 km/h (motion carried)
• Approved submission of 2025/26 Alberta Community Partnership grant for Regional Transportation Study (motion carried)
• Entered agreement with Superior Safety Codes for building, gas, plumbing and electrical safety (2026‑2028) (motion carried)
• Approved lease agreement with Mosaic Theatre Society, including amendments for sub‑leasing and annual reports (motion carried)

Council Committee

The Council Committee will review and discuss several items, including a provincial proposal for a speed limit increase on Highway 1. The body will also consider updates to the cemetery and repealing bylaws, as well as subdivision and development authority matters.

• Government of Alberta proposal for Highway 1 speed limit increase
• Bylaw 25/26 - Cemetery Bylaw
• Bylaw 25/27 - Repealing Bylaw
• Subdivision Authority and Development review

The committee kept its meeting time at 4:30 p.m. It tabled the proposed Cemetery Bylaw 25/26 until the December 9 meeting and asked administration to bring back fee‑increase options and a plot‑transfer amendment. The majority voted to send a letter supporting the provincial proposal to raise Highway 1 speed limits to 120 km/h. Administration was directed to present Bylaw 25/27 at the December 1 regular council meeting.

• Retained Council Committee meeting time at 4:30 p.m.
• Tabled Cemetery Bylaw 25/26 to Dec 9; admin to bring fee options and family‑transfer amendment
• Majority supported a letter favoring Highway 1 speed limit increase to 120 km/h
• Directed admin to bring Bylaw 25/27 to Dec 1 regular council meeting
• Closed session opened and closed per motions (carried)
• Meeting adjourned at 6:58 p.m. (motion carried)

Municipal Planning Commission

The Municipal Planning Commission is reviewing a discretionary use application for a new attached housing development. The body will also consider an extension request for a project involving dwelling units above non-residential uses.

• Development application 25-D-115: New attached housing (2 units maximum) at 408 Meadowbrook Drive East
• Extension request 24-D-89: Dwelling units above non-residential uses at 195 Meadow Lake Way East
• Parking and height variance request for 195 Meadow Lake Way East

City Council

The Brooks City Council will discuss several appointments, a proposed increase to franchise fees for Fortis Alberta and ATCO Gas, and projects including a wastewater treatment plant and a commercial land purchase. It will also review amendments to the Recreation, Parks and Cultural Services Agreement and consider a living‑wage week initiative. Additional items include a borrowing bylaw and closed‑session land matters.

• Appointment to the Brooks and District Recreation and Parks Board
• Appointment to the Brooks Public Library Board
• Proposed increase to franchise fees – Fortis Alberta and ATCO Gas
• Wastewater Treatment Plant Project
• Commercial land purchase – Landmark Cinemas

The council approved a $29,110,000 amendment to the 2025 capital budget for the Wastewater Treatment Plant and confirmed MPE Engineering as the design and construction contractor. It also raised municipal franchise fees to 17% for Fortis Alberta electricity and 22.5% for ATCO Gas, effective April 1 2026. Additional actions included board appointments, a proclamation of Living Wage Week, a $100,000 purchase of the Oasis Theatre, and two land sales.

• Reappointed Tim Hanrahan to the Recreation and Parks Board – approved
• Appointed Karen Bonora to the Public Library Board – approved
• Increased franchise fee rates to 17% (Fortis Alberta) and 22.5% (ATCO Gas) – approved
• Proclaimed November 17‑23, 2025 as Living Wage Week – approved
• Confirmed MPE Engineering for wastewater plant design and added $29,110,000 to capital budget – approved
• Extended Recreation, Parks & Culture Services Agreement with County of Newell to seven years – approved
• Approved purchase of Oasis Theatre at 129‑2nd Street West for $100,000 – approved
• Approved land sale of 408 Meadowbrook Drive East – approved

City Council

The Brooks City Council will appoint a Deputy Mayor and an Acting Mayor for the 2025/2026 term. It will also assign councillors and the mayor to a range of boards, committees and commissions. The council will adopt the 2026 meeting schedule and confirm signing authority.

• Deputy Mayor appointment: Councillor Mohammed Idriss
• Acting Mayor appointment: Councillor Mara Nesbitt
• Board and committee assignments (e.g., Airport Commission, Municipal Planning Commission, Municipal Policing Committee)
• Adoption of the 2026 Council meeting schedule
• Confirmation of signing authority

The council appointed Councillor Mohammed Idriss as Deputy Mayor for 2025‑2026 and authorized the title Deputy Mayor. Councillor Mara Nesbitt was appointed Acting Mayor for 2025‑2026. The council approved the 2025‑2026 board, committee and commission appointments, the 2026 council meeting schedule, and a signing‑authority policy. The meeting was adjourned at 4:12 p.m.

• Appointed Mohammed Idriss as Deputy Mayor (motion carried)
• Appointed Mara Nesbitt as Acting Mayor (motion carried)
• Approved 2025‑2026 board, committee and commission appointments (motion carried)
• Authorized mayor to attend in place of absent appointed members (motion carried)
• Approved 2026 Council Meeting Schedule (motion carried)
• Authorized Mayor, Deputy Mayor/Acting Mayor, Director of Finance, Financial Planning Supervisor and CAO as signing authorities (motion carried)
• Adjourned meeting at 4:12 p.m. (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission adopted its agenda, approved minutes from the October 8 meeting, and considered two development applications. It approved Development Permit 25‑D‑109 to convert a duplex at 11 10 Street West into a three‑unit dwelling in R‑LD zoning. It also approved Development Application 25‑D‑103 for a 30‑ft Christmas tree accessory structure at 201 1 Avenue West, subject to safety and fence conditions. The meeting adjourned at 9:01 a.m.

• Approval of Development Permit 25‑D‑109 for a three‑unit dwelling at 11 10 Street West (R‑LD zone)
• Approval of Development Application 25‑D‑103 for a 30‑ft Christmas tree at 201 1 Avenue West with safety and fence conditions
• Adoption of the meeting agenda
• Approval of minutes from the October 8, 2025 meeting
• Adjournment of the meeting at 9:01 a.m.

Municipal Planning Commission

The Brooks Municipal Planning Commission adopted its agenda and approved the minutes from the October 1 meeting. It approved Development Application 25‑D‑26 for a 4‑plex at 1716 2 Avenue East, granting a parking variance to reduce required stalls from eight to six. It also approved Development Application 25‑D‑27 for a 4‑plex at 1720 2 Avenue East, granting a parking variance and a setback variance for the secondary front.

• Adopted agenda for the October 15 meeting
• Approved minutes of the October 1 meeting
• Approved 25‑D‑26 (4‑plex at 1716 2 Avenue East) with parking variance
• Approved 25‑D‑27 (4‑plex at 1720 2 Avenue East) with parking and flankage setback variances

Municipal Planning Commission

The Brooks Municipal Planning Commission will review two development applications submitted by Tubo Borjigin. Both applications propose new four‑unit multi‑family housing at 1716 and 1720 2 Avenue East in the R‑HD zone. The first seeks a parking variance, and the second seeks a parking variance and a flankage (secondary front) setback variance. The commission will discuss these proposals before adjourning.

• Application 25‑D‑26: 4‑plex at 1716 2 Avenue East – parking variance request
• Application 25‑D‑27: 4‑plex at 1720 2 Avenue East – parking variance and flankage setback variance requests
• Review of existing permits and development updates

City Council

The Brooks City Council will hold public hearings on three land‑use bylaws, including the Southeast Sector Area Structure Plan (Bylaw 25/23). The meeting also includes decisions on rescinding the Residential New Build Incentive Policy, renaming West End Park, and addressing a proposed cancellation of the regular council schedule. Additional items cover municipal enforcement dash cams, a postal service disruption, and a land sale in the southeast sector.

• Rescind Residential New Build Incentive Policy F-002-032 (Sept 16 2025)
• Rename West End Park (Sept 17 2025)
• Cancel regular scheduled council meeting (Sept 29 2025)
• Approve Municipal Enforcement dash cam program (Oct 1 2025)
• Land sale – unserviced land in SE sector (Sept 29 2025)

The council approved a $47,427.72 allocation from 2023 MSI funding to purchase and install three dash cams for Community Peace Officer vehicles. It also adopted Bylaws 25/21, 25/22 and 25/23, completing second and third readings. Additional actions included rescinding the Residential New Build Incentive Policy, renaming West End Park back to Petrick Memorial Park, and cancelling the November 17, 2025 regular council meeting.

• Approved $47,427.72 for dash cams for Community Peace Officer vehicles (motion carried)
• Adopted Bylaw 25/21 amending the Land Use Bylaw (second and third reading, motion carried)
• Adopted Bylaw 25/22 amending the Land Use Bylaw (second and third reading, motion carried)
• Adopted Bylaw 25/23 to adopt the Southeast Sector Area Structure Plan (second and third reading, motion carried)
• Rescinded Residential New Build Incentive Policy F-002-032 (motion carried)
• Renamed West End Park back to Petrick Memorial Park (motion carried)
• Cancelled the November 17, 2025 regular council meeting (motion carried)
• Appointed Nicole Short to the Welcoming and Inclusive Communities Committee for a three‑year term (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission will consider extending the validity of three development permits for attached housing projects. The applicant, Kumar Homes Ltd., requested the extensions to allow time to begin construction.

• Kumar Homes Ltd. 24-D-76 extension request (1512-1514 2 Avenue East)
• Kumar Homes Ltd. 24-D-80 extension request (1508-1510 2 Avenue East)
• Kumar Homes Ltd. 24-D-81 extension request (1516-1518 2 Avenue East)
• MPC to discuss parking management plans for 25-D-26 and 25-D-27
• MPC to discuss flankage setback variance for 25-D-27

City Council

City Council will discuss a new residential build incentive tax reduction bylaw and 2025 tax recovery. The body is also reviewing policies for asset naming and flag half-masting, as well as a mural relocation.

• Bylaw 25/24 – Residential New Build Incentive Tax Reduction Bylaw
• 2025 Tax Recovery
• Policy L-001-026(A) – Flag Half-Masting Policy
• Policy F-002-005 – Asset Naming Criteria Policy
• Mural Relocation Approval

The City Council approved two new policies, moved two public murals to new locations, and authorized a tax‑sale auction for 2025. It also adopted Bylaw 25/24, which provides tax reductions for eligible new‑build residential properties. All motions were carried without recorded vote counts.

• Approved Flag Half‑Masting Policy (Policy L-001-026(A))
• Approved Asset Naming Criteria Policy (Policy F-002-005)
• Approved relocation of the train/elevator mural to the Newell Hotel
• Approved relocation of the rodeo mural to the Vibrook building
• Authorized a Tax Sale on Nov 10, 2025 with specified payment terms
• Adopted Residential New Build Incentive Tax Reduction Bylaw 25/24

Municipal Planning Commission

The Brooks Municipal Planning Commission approved three development applications. Application 25-D-77 for a repair shop at 627 2 Street West was approved with safety, code and infrastructure conditions. Application 25-D-78 for a salvage yard at 151 Industrial Road East was approved with limits on vehicle storage, no repair work, and environmental conditions. Application 25-D-81 for new attached housing (2 units) at 416 Meadowbrook Drive East was approved with standard building and service requirements.

• Approval of 25-D-77 – change of use to repair shop at 627 2 Street West, with safety and infrastructure conditions
• Approval of 25-D-78 – salvage yard at 151 Industrial Road East, limited to 70 vehicles, no automotive repair allowed
• Approval of 25-D-81 – new attached housing (2 units) at 416 Meadowbrook Drive East, with building permit conditions
• Parking variance for 25-D-26 – new 6‑plex at 1716 2 Avenue East, Zone R‑HD
• Parking and flankage setback variance for 25-D-27 – new 6‑plex at 1720 2 Avenue East, Zone R‑HD

Council Committee

The Brooks Council Committee will review a PACE Solar update for information. It will consider a new flag half‑masting policy (L‑001‑026(A)) and an asset naming criteria policy (F‑002‑005), both requiring committee recommendation. The committee will discuss Draft Bylaw 25/24, which proposes a tax‑reduction incentive for new residential builds, and a renewal of the Top Corner concession agreement. A BrooksNet update will be presented for information.

• Flag half‑masting policy (Policy L‑001‑026(A)) – review and recommendation
• Asset naming criteria policy (Policy F‑002‑005) – review and recommendation
• Draft Bylaw 25/24 – Residential New Build Incentive Tax Reduction – review and recommendation
• Top Corner concession agreement renewal – review and recommendation
• PACE Solar update – review for information

The Committee directed Administration to bring forward the Flag Half‑Masting Policy, the Asset Naming Criteria Policy with revised sponsorship payment terms, and the Residential New Build Incentive Tax Reduction Bylaw to the September 15 regular council meeting for formal approval. It also directed the rescission of Policy F‑002‑032 and the extension of the Top Corner Concession Agreement to June 30 2026, with a request for proposals to be advertised starting May 2026. The BrooksNet update was accepted for information, and the meeting was adjourned at 5:57 p.m.

• Directed Administration to bring forward Flag Half‑Masting Policy (L-001-026(A)) to Sep 15 council meeting
• Approved revised sponsorship payment terms for Asset Naming Criteria Policy (Silver $2,000/yr, Bronze $500/yr) and directed its forward
• Directed Administration to bring forward Draft Bylaw 25/24 (Residential New Build Incentive Tax Reduction) to Sep 15 council meeting
• Directed rescission of Policy F‑002‑032
• Directed extension of Top Corner Concession Agreement to June 30 2026 and RFP advertising beginning May 2026
• Accepted BrooksNet update for information

City Council

The council adopted the Reimbursement of Expenses Policy and ended the Legislative Compliance Check by notifying Alberta Municipal Affairs. It approved two land sales on Meadowbrook Drive East and 2nd Avenue East, and granted Development Permit 25‑D‑85 with conditions. The council entered the Newell Regional Emergency Management Partnership Agreement and appointed Stewart Luchies as Director of Emergency Management.

• Approved Reimbursement of Expenses Policy (motion carried)
• Sent letter to Alberta Municipal Affairs ending Legislative Compliance Check (motion carried)
• Approved land sale of 416 & 420 Meadowbrook Drive East (motion carried)
• Approved land sale of 1716 & 1720 2nd Avenue East (motion carried)
• Approved Development Permit 25‑D‑85 with conditions (motion carried)
• Adopted Newell Regional Emergency Management Partnership Agreement (motion carried)
• Appointed Stewart Luchies as Director of Emergency Management (motion carried)
• Introduced Bylaw 25/21 amendment to Land Use Bylaw 14/12 (motion carried)

Municipal Planning Commission

The Municipal Planning Commission is meeting to consider four development applications for discretionary uses. The body will decide on requests for a repair shop, salvage yards, a duplex, and a change of use for a personal services business.

• Repair Shop application at 627 2 Street West (25-D-77)
• Salvage Yards application at 151 Industrial Road East (25-D-78)
• Duplex application at 416 Meadowbrook Drive East (25-D-81)
• Change of Use from Minor Retail to Personal Services at 631 B Sutherland Drive East (25-D-82)

Council Committee

The committee directed administration to move forward with the first reading of Bylaw 25/23 on September 2, 2025 and to hold public engagement before a public hearing on October 6, 2025. It also instructed administration to bring Policy L-001-007(M) to the September 2 council meeting for formal approval. The Q1/Q2 2025 Municipal Enforcement Report and the Quarterly Financial Variance Report were accepted as information. Motions to close the meeting, reopen it, and adjourn were all carried.

• Directed Administration to proceed with first reading of Bylaw 25/23 on Sep 2, 2025
• Directed Administration to hold public engagement before public hearing and consider second/third reading on Oct 6, 2025
• Directed Administration to bring Policy L-001-007(M) to Sep 2, 2025 Council for formal approval
• Accepted Q1/Q2 2025 Municipal Enforcement Report as information
• Accepted Quarterly Financial Variance Report as information
• Motion to close meeting to public for agenda items 6 and 7 carried
• Motion to move out of closed session carried
• Motion to adjourn meeting carried

City Council

City Council will consider awarding a $452,882.85 contract for Parkland Lift Station upgrades and adopt a new Intermunicipal Affairs Committee Terms of Reference. The Council will also review a draft agreement for regional economic development services.

• Parkland Lift Station upgrades contract award ($452,882.85)
• Adoption of Intermunicipal Affairs Committee Terms of Reference
• Review of Brooks Newell Region Economic Development Services Agreement
• Special Council meeting scheduled for August 18, 2025

The council awarded the Parkland Lift Station upgrade to Simpson Industrial Services Ltd. for $431,300, adding $64,300 from the sanitary sewer reserve. It adopted updated Terms of Reference for the Intermunicipal Affairs Committee to take effect after the 2025 municipal elections. The council also approved the Brooks Newell Region Economic Development Services Agreement, directing administration to finalize it for a Jan. 1, 2026 start.

• Approved Parkland Lift Station upgrade contract with Simpson Industrial Services Ltd. and additional $64,300 funding (motion carried)
• Adopted updated Intermunicipal Affairs Committee Terms of Reference (motion carried)
• Approved Brooks Newell Region Economic Development Services Agreement and directed finalization (motion carried)
• Adjourned meeting at 4:42 p.m. (motion carried)

Municipal Planning Commission

The Municipal Planning Commission is meeting to discuss a subdivision application to create four parcels of land for commercial and public use. The body will also review previous minutes and current development updates.

• Subdivision Application 2025-0-091: Create 4 parcels (0.77 to 17.23 acres) at NE1/4 33-18-14-W4M for commercial and public use

City Council

City Council will conduct a public hearing regarding an amendment to Land Use Bylaw 14/12. The body is also deciding on several city policies, a land request for the Brooks Newell Hydrogen Hub, and a funding request for the Grasslands Soccer Association.

• Public hearing for Bylaw 25/19 (Amendment to Land Use Bylaw 14/12)
• Bylaw 25/18 – Waste Management Bylaw
• Brooks Newell Hydrogen Hub land request
• Grasslands Soccer Association funding request
• Water Main Replacement Program

Council approved several policies and projects, including the land‑use amendment Bylaw 25/19 to rezone a southeast parcel for commercial use, the use of land at 290 Veiner Road E for the Brooks Newell Hydrogen Hub, and a $243,000 water‑main replacement on 3 Street East. It also rescinded the Codes of Conduct policy, adopted the Anti‑Racism Policy and Waste Management Bylaw 25/18, and approved a subdivision creating a 2‑acre commercial lot and a municipal reserve. The council voted to eliminate the Corporate Discount Program and to cease membership in the Southern Alberta Energy West Alliance; the motion to eliminate the Youth Activation Pass Program was defeated.

• Approved land‑use amendment Bylaw 25/19 (second & third reading) – motion carried
• Approved use of land at 290 Veiner Road E for Brooks Newell Hydrogen Hub – motion carried
• Approved $243,000 water main replacement on 3 Street East – motion carried
• Approved Subdivision 2025‑0‑104 creating commercial lot and municipal reserve – motion carried
• Rescinded Policy L‑001‑030 (Codes of Conduct) – motion carried
• Adopted Policy F‑002‑006 (Anti‑Racism Policy) – motion carried
• Adopted Waste Management Bylaw 25/18 (three readings) – motion carried unanimously
• Eliminated Corporate Discount Program – motion carried

Municipal Planning Commission

The Municipal Planning Commission will review a request to change a minor retail establishment to a liquor store and a subdivision application to create two residential lots. The liquor store proposal requires a major variance because it is located 0 metres from residential areas, below the 150-metre requirement.

• Development Permit 25-D-52: Change of use to liquor store at 124 1 Street West
• Subdivision Application 2025-0-099: Create two 1.00 acre residential lots (Block K, Plan 2343GO)
• Major variance request for residential setback at 124 1 Street West

Council Committee

The Council Committee will review and discuss policies regarding codes of conduct and the recognition of provincial and national champions. The meeting also includes discussions on youth recreation initiatives and fee assistance programs.

• Review of Policy L-001-030 (Codes of Conduct)
• Review of Policy F-002-010(A) (Recognition of Provincial and National Champions)
• Discussion of Youth Activation Pass Program (YAPP)
• Discussion of Recreation Fee Assistance Program
• Discussion of Corporate Discount Program

The committee directed administration to bring forward Policy L-001-030 for rescission and Policy F-002-010(A) for approval at the July 7 regular council meeting. It voted to eliminate both the Youth Activation Pass program and the Corporate Discount program, and referred the Recreation Fee Assistance Program back to administration for income‑based modifications. The meeting was closed to the public for agenda items 7 and 8, then reopened, and adjourned at 6:33 p.m.

• Directed administration to bring forward Policy L-001-030 (Codes of Conduct) for rescission at the July 7 regular council meeting
• Directed administration to bring forward Policy F-002-010(A) (Recognition of Provincial and National Champions) for formal approval at the July 7 regular council meeting
• Recommended elimination of the Youth Activation Pass and YAPP Grad programs
• Referred the Recreation Fee Assistance Program back to administration to modify it based on income
• Recommended elimination of the Corporate Discount program
• Motion to close the meeting to the public for agenda items 7 and 8 carried
• Motion to reopen the meeting from closed session carried
• Motion to adjourn the meeting at 6:33 p.m. carried

Municipal Planning Commission

The Municipal Planning Commission will review a development application for a two-unit attached housing project. The body will also review minutes from the June 4 meeting and receive updates on existing permits.

• Development Application 25-D-51: New Attached Housing (2 Units) at 412 Meadowbrook Drive East

City Council

City Council will discuss several policy updates, including fire and electronic equipment policies. The body is deciding on a land use bylaw amendment, a regional emergency management bylaw, and a CAO bylaw.

• Bylaw 25/19: Amendment to Land Use Bylaw 14/12
• Bylaw 25/20: Regional Emergency Management Bylaw
• Amendment to Sale Agreement for 1716 and 1720 2 Avenue East
• Development Permit 24-D-44 Extension Request
• Declaration of Surplus Land

The council adopted Bylaw 25/02 to create the Chief Administrative Officer position. It also rescinded several fire policies, approved employee retirement recognition and electronic equipment policies, granted a one‑year extension to Development Permit 24‑D‑44, amended the sale agreement for 1716 and 1720 2nd Avenue East, declared Block B Plan 1794JK surplus, and approved a lease with the Brooks Curling Club.

• Bylaw 25/02 establishing CAO adopted (unanimously)
• Rescinded fire policies P‑002‑001(A) through P‑002‑012(A) (motion carried)
• Approved Policy F‑002‑011(B) Employee Service & Retirement Recognition (motion carried)
• Approved Policy L‑001‑005(B) Electronic Equipment Policy (motion carried)
• Granted one‑year extension to Development Permit 24‑D‑44 (motion carried)
• Amended Sale Agreement for 1716 & 1720 2nd Avenue East to close July 31 2025 (motion carried)
• Declared Block B Plan 1794JK surplus for sale (motion carried)
• Approved lease agreement with Brooks Curling Club (motion carried)

Council Committee

The Council Committee is reviewing a bylaw to establish the position and powers of the Chief Administrative Officer. The meeting also includes discussions on rescinding fire policies and updating employee equipment and recognition policies.

• Bylaw 25/02 to establish the Chief Administrative Officer position
• Review of fire policies to be rescinded
• Draft Policy L-001-005(B) regarding electronic equipment
• Draft Policy F-002-011(B) regarding employee service and recognition
• Confidential discussions on land matters and agreements with local organizations

The committee instructed administration to bring forward Bylaw 25/02, the fire‑policy rescission, Draft Policy L-001-005(B) and Draft Policy F-002-011(B) to the June 16, 2025 regular council meeting for formal approval. Motions to enter closed session for agenda items 6‑8 and to exit closed session were both carried. The meeting was adjourned by a carried motion.

• Directed Bylaw 25/02 to be presented at June 16 regular council meeting (decision)
• Directed fire policies to be rescinded at June 16 regular council meeting (decision)
• Directed Draft Policy L-001-005(B) to be presented at June 16 regular council meeting (decision)
• Directed Draft Policy F-002-011(B) to be presented at June 16 regular council meeting (decision)
• Motion to close meeting for agenda items 6‑8 carried
• Motion to move out of closed session at 5:58 p.m. carried
• Motion to adjourn meeting at 5:59 p.m. carried

Municipal Planning Commission

The Municipal Planning Commission will review two discretionary use applications for new single-detached dwellings. Both properties are located in the Residential Manufactured Home (R-MH) zone.

• Development application 25-D-45 for a new single-detached dwelling at 94 Meadowplace Drive East
• Development application 25-D-46 for a new single-detached dwelling at 98 Meadowplace Drive East

City Council

City Council will consider updates to animal control and municipal policing bylaws. The meeting includes reviews of policies regarding public participation, volunteer engagement, and general policy review.

• Bylaw 25/07 – Animal Control Bylaw
• Bylaw 25/09 – Municipal Policing Bylaw
• Amendment to Sale Agreement for 1504 – 1514 2 Avenue East
• Permanent vs Temporary Use decision for 907 2 Street West
• Urban Hen Program Variance Request

The council adopted three new policies, appointed members to the Welcoming and Inclusive Communities Committee and to the Arts, Culture & Heritage Board, and ratified the Acting Director of Finance as a signing authority. It also cancelled three scheduled council meetings for July and August 2025 and unanimously adopted the Municipal Policing Bylaw. A variance for a hen coop at 740 12 Street West was approved with conditions.

• Adopted Policy L-001-008 (Policy Review) – motion carried
• Adopted Policy L-001-031(A) (Public Participation Policy) – motion carried
• Adopted Policy H-001-008(A) (Volunteer Engagement Policy) – motion carried
• Appointed Emelcris Aurelio and Jemilla Sanko to the WIC Committee – motion carried
• Appointed Deborah Forbes to the Arts, Culture & Heritage Board – motion carried
• Cancelled council meetings on July 21, Aug 5, and Aug 18 2025 – motion carried
• Ratified Acting Director of Finance as signing authority – motion carried
• Adopted Municipal Policing Bylaw 25/09 (third reading) – motion carried unanimously

Council Committee

The Committee approved an amendment to Bylaw 25/07 to cap the number of hens at six per property, with any variance considered case‑by‑case. It denied a fee‑waiver request from the Somali Community Empowerment Association because the group already received a $5,000 micro‑grant. The Committee also directed Administration to bring several draft policies, an accreditation application, and a development permit renewal to the June 3, 2025 regular council meeting for formal approval.

• Amend Bylaw 25/07 to limit hens to a maximum of six per property; variance requests to be considered by Council – directed for formal approval on June 3, 2025
• Denied fee‑waiver application for Somali Community Empowerment Association’s heritage event (organization received $5,000 micro‑grant)
• Directed Administration to bring Draft Policy L‑001‑008 (Policy Review) to June 3, 2025 regular council meeting for formal approval
• Directed Administration to bring Draft Policy L‑001‑031(A) (Public Participation Policy) to June 3, 2025 regular council meeting for formal approval
• Directed Administration to bring Draft Policy H‑001‑008(A) (Volunteer Engagement Policy) to June 3, 2025 regular council meeting for formal approval
• Directed Administration to bring the application for accreditation to administer plumbing, gas and electrical permits to June 3, 2025 regular council meeting for authorization
• Directed Administration to consider renewing Development Permit 22‑D‑96 (drive‑through coffee bar at 907 2 Street West) for one year and to review Bylaws 21/25 and 15/04 for possible amendment – to be presented June 3, 2025
• Directed Administration to bring Bylaw 25/09 (Municipal Policing Committee By‑law) to June 3, 2025 regular council meeting for formal approval

Municipal Planning Commission

The Municipal Planning Commission will meet to discuss a development application to change the use of a property from a business and professional office to a warehouse.

• Development Application 25-D-39: Change of use to Warehouse at 311 9 Street East

City Council

The council approved tax reductions for four specific residential tax rolls. It appointed Gwen Vickers as a member of the Regional Assessment Review Board for a three‑year term and appointed Liezel Apaez, Bailee Boulet and Shannon Biette as board clerks for one year. The council also amended the sale agreement for 1716 and 1720 24 Avenue East, moving the closing date to June 30 2025.

• Agenda adopted (motion carried)
• Minutes from May 5 2025 approved (motion carried)
• April 2025 RCMP report accepted as information (motion carried)
• Correspondence items received as information (motion carried)
• Gwen Vickers appointed to Regional Assessment Review Board, three‑year term (motion carried)
• Liezel Apaez, Bailee Boulet, and Shannon Biette appointed as board clerks, one‑year term (motion carried)
• Tax reductions approved for rolls 043 0886200, 043 0885900, 043 0884810, 043 0884820 (motion carried)
• Sale agreement for 1716 and 1720 24 Avenue East amended; closing date set to June 30 2025 (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission will consider two discretionary-use applications for single-detached dwellings at 321 and 323 20 Street East, both in the R-MH zone. The commission will also receive a report on development permits issued in April 2025. No public hearings are scheduled for this meeting.

• 629455 Alberta Ltd. 25-D-29 – discretionary use for single-detached dwelling at 321 20 Street East (Lot 66, Block 8)
• 629455 Alberta Ltd. 25-D-30 – discretionary use for single-detached dwelling at 323 20 Street East (Lot 67, Block 8)
• Report on development permits issued in April 2025

City Council

Brooks City Council will hold a public hearing on Bylaw 25/11, a proposed amendment to the Land Use Bylaw 14/12. The council will also consider non-profit organization property tax exemptions, the Newell Regional Emergency Partnership and Management Plan, and a potential postal service disruption. Several bylaws are up for adoption, including Animal Control, Procedural, and Fire Service Fees bylaws. A closed session is scheduled for land matters.

• Public Hearing on Bylaw 25/11 – Amendment to Land Use Bylaw 14/12
• Non-Profit Organization Property Tax Exemptions (Request for Decision)
• Newell Regional Emergency Partnership and Management Plan (Request for Decision)
• Potential Postal Service Disruption (Request for Decision)
• Adoption of Bylaw 25/07 (Animal Control), Bylaw 25/16 (Procedural), Bylaw 25/17 (Fire Service Fees)

The council approved the sale of 412 Meadowbrook Drive East (Lot 4, Block 4, Plan 0912797). It also appointed Doug Lagore as interim Chief Administrative Officer and adopted several bylaws, including procedural, animal control and fire services fees. Additional actions included non‑profit property tax exemptions, a $60,000 consulting fee for the Newell Regional Emergency Partnership, and a waiver of penalties for late tax and utility payments if a major postal disruption occurs.

• Approved land sale of 412 Meadowbrook Drive East (Lot 4, Block 4, Plan 0912797) (motion carried)
• Appointed Doug Lagore as Interim Chief Administrative Officer (motion carried)
• Adopted Bylaw 25/16 procedural bylaw amending Bylaw 22/01 (unanimously)
• Approved non‑profit property tax exemptions for REDI and Crossroads Clinic Association (motion carried)
• Approved $60,000 E.M.E.R.G. Consulting fees for NREMP Phase 1a (motion carried)
• Directed waiver of penalties for late property tax and utility payments during major postal service disruption (motion carried)
• Introduced and read first time Bylaw 25/07 Animal Control Bylaw; referred to committee (motion carried)
• Adopted Bylaw 25/17 Fire Services Fees Bylaw (third reading) (unanimously)

Council Committee

The Council Committee will discuss updates to the Animal Control Bylaw and the Municipal Policing Committee Bylaw. The body will also review the Q4 Municipal Enforcement Report and a regional emergency management plan.

• Bylaw 25/07: Proposed update to Animal Control Bylaw regarding hen limits and fencing requirements for properties over 2,000m2
• Bylaw 25/09: Municipal Policing Committee Bylaw review
• Q4 Municipal Enforcement Report: Review of 495 citations and 245 warnings issued
• Non-profit organization property tax exemptions review
• Discussion of the Newell Regional Emergency Partnership and Management Plan

The committee instructed administration to bring forward two non‑profit property tax exemption requests to the May 5, 2025 regular council meeting for approval. It also directed that Bylaw 25/07 (Animal Control) with Option 3 be presented at the same meeting for formal approval. Bylaw 25/09 (Municipal Policing Committee) was sent back for further discussion at a future committee meeting, and the $60,000 contribution to the NREMP Phase 1a plan was to be reviewed at the May 5 council meeting. Motions to enter and exit closed session and to adjourn the meeting were carried.

• Directed Administration to bring forward non‑profit tax exemption requests to May 5, 2025 regular council meeting (motion carried)
• Directed Administration to bring forward Bylaw 25/07 with Option 3 to May 5, 2025 regular council meeting for formal approval (motion carried)
• Directed Administration to return Bylaw 25/09 to a future Council Committee meeting for further discussion (motion carried)
• Directed Administration to bring back the NREMP Phase 1a proposal, including a $60,000 city contribution, to May 5, 2025 regular council meeting (motion carried)
• Moved to close the meeting to the public for agenda items under FOIP; motion carried
• Moved to reopen the meeting from closed session at 7:47 p.m.; motion carried
• Moved to adjourn the meeting at 7:48 p.m.; motion carried

City Council

Brooks City Council will discuss and potentially approve the 2024 financial statements, capital carry forward approvals, and the first quarter variance report for 2025. The agenda also includes appointments, a development permit, proclamations, and a janitorial services RFP. The RCMP will present its March 2025 report.

• Appointment of Acting CAO
• 2024 Financial Statements approval
• Capital Carry Forward Approvals
• 1st Quarter Variance Report 2025
• Development Permit Application 25-D-25

The council appointed Amy Rommens as Acting CAO and adopted the 2024 Financial Statements. It approved a $200,000 budget increase for the Uplands Spray Park, with $100,000 from the Canada Community Building Fund. The council also approved Development Permit Application 25‑D‑25 and awarded a three‑year janitorial services contract worth $503,176.68 to SkyBlue Services Corp.

• Amy Rommens appointed Acting CAO (motion carried)
• 2024 Financial Statements adopted (motion carried)
• Community Spray Parks 2025 budget increased to $200,000 for Uplands project, $100,000 funded by Canada Community Building Fund (motion carried)
• Development Permit Application 25‑D‑25 approved with conditions (motion carried)
• Tetiana Miroshnikova and Meghan Harper‑Flores appointed to Environmental Advisory Committee (motion carried)
• Members appointed to Welcoming and Inclusive Communities Committee (motion carried)
• Hailey Almusa appointed to Arts, Culture & Heritage Board (motion carried)
• Three‑year Janitorial Services contract awarded to SkyBlue Services Corp. at $167,725.56 per year, total $503,176.68 (motion carried)

Municipal Planning Commission

The Brooks Municipal Planning Commission will review two development applications from Wembley Homes (Rehat Gill) for multi-unit dwellings (8-plexes) at 264-268 and 335-339 16 Street East. Both applications require parking variances. A previous similar application at 264-268 was denied in September 2024, and staff now recommend denial again due to insufficient on-site parking. The commission will also approve minutes from its March 5 meeting and receive a report on development permits issued in March 2025.

• Development application 25-D-23: 8-plex at 264-268 16 Street East; staff recommends denial due to parking variance (required 12 stalls, proposed 7, reduced to 5 after garbage bin servicing adjustment).
• Development application 25-D-24: 8-plex at 335-339 16 Street East; also includes a parking variance.
• Both properties are zoned Residential High Density (R-HD) and the use is permitted, but parking does not meet Land Use Bylaw requirements.
• Approval of March 5, 2025 meeting minutes and a summary of development permits issued in March 2025.

Council Committee

The Council Committee is reviewing and discussing proposed Bylaw 25/07, which would replace the existing animal control rules. They will also consider a call for resolutions from Alberta Municipalities and receive a presentation on the annual audit and financial statements.

• Review of Bylaw 25/07 – Animal Control Bylaw, including licensing, limits on dogs and cats, and definitions
• Discussion of Alberta Municipalities – Call for Resolutions
• Presentation of Annual Audit and Financial Statements by Bill McKennan
• Confidential advice from officials under FOIP Section 24
• Confidential personnel matter under FOIP Section 17

The committee removed the confidential Personnel item from the agenda. It instructed Administration to bring Bylaw 25/07 (Animal Control) with fencing options to the April 21, 2025 regular council meeting. Motions to close the meeting, reopen it, and adjourn were all carried. No other substantive decisions were made.

• Deleted confidential Personnel agenda item
• Directed Administration to forward Bylaw 25/07 to April 21 council meeting with fencing options
• Motion to close meeting to public for agenda item 5 carried
• Motion to end closed session at 6:20 p.m. carried
• Motion to adjourn at 6:21 p.m. carried

City Council

Council will hear a presentation from STARS (Shock Trauma Air Rescue Service) on their municipal partnership and services. They will decide on community spray parks, wave pool impeller options, and a Newell Regional Emergency Partnership plan. A series of bylaws are up for discussion, including the 2025 Property Tax Bylaw, Business Improvement Area Tax Bylaw, Repaving Tax Bylaw, and land use amendments.

• Presentation from STARS air ambulance service on partnership and mission data
• Decision on community spray parks (Request for Decision from Engineering)
• Options for wave pool impeller repair or replacement (Request for Decision from CAO)
• Newell Regional Emergency Partnership and Management Plan (Request for Decision from Fire Chief)
• First or subsequent readings of 2025 Property Tax Bylaw (25/14) and other tax/land use bylaws

The council approved the sale of two City‑owned lots for $130,000 and adopted several bylaws, including the 2025 Property Tax Bylaw and a Repaving Tax Bylaw. It also approved a $40,200.67 wave‑pool impeller replacement, joined the Newell Regional Emergency Partnership, and proclaimed April 25 as Lights On Afterschool Alberta Day. The request for new community spray parks was deferred to the next meeting.

• Approved $130,000 sale of two City lots (motion carried)
• Adopted 2025 Property Tax Bylaw (motion carried unanimously)
• Adopted Repaving Tax Bylaw (motion carried)
• Approved $40,200.67 wave‑pool impeller replacement (motion carried)
• Approved membership in Newell Regional Emergency Partnership (motion carried)
• Proclaimed April 25, 2025 as Lights On Afterschool Alberta Day (motion carried)
• Deferred Community Spray Parks request to April 21, 2025 (motion carried)
• Adopted Business Improvement Area Tax Bylaw (motion carried)

Council Committee

The Council Committee will review and discuss four agenda items: a proposal from the Brooks Filipino Community Association for a giant Christmas tree at Veterans Park (with a $6,300 estimate from AYS Team Inc.), a donation request for the Koye Larson Memorial Fund, a review of Municipal and School Reserve lands, and a discussion on community spray parks. A confidential contractual matter is also on the agenda. No decisions are recorded; items are for information or committee action/recommendation.

• Giant Christmas tree proposal: $6,300 estimate for a 30-foot steel tree (fabrication, transport, installation) at Veterans Park
• Koye Larson Memorial Fund donation request – committee action/recommendation
• Municipal and School Reserve review – includes maps of City-owned parcels over 8 acres
• Community spray parks discussion – committee action/recommendation
• Confidential contractual matter under FOIP Section 24(1)(c)

The committee approved a $3,700 donation for the Koye Larson Memorial Fund. It directed administration to bring forward a recommendation to increase the Community Spray Parks 2025 budget to $200,000 for the Uplands Spray Park project. The committee also supported moving forward with a bylaw to dedicate requested lands as Municipal and School Reserve for Grasslands Public Schools. Motions to close the session and to adjourn were carried.

• Approved donation of $3,700 for Koye Larson Memorial Fund (motion carried)
• Directed administration to bring forward recommendation to increase Community Spray Parks budget to $200,000 for Uplands Spray Park (motion carried)
• Supported moving forward with a bylaw to dedicate requested lands as Municipal and School Reserve for Grasslands Public Schools (motion carried)
• Closed the meeting to the public for agenda item 6 (motion carried)
• Moved the meeting out of closed session at 7:34 p.m. (motion carried)
• Adjourned the meeting at 7:35 p.m. (motion carried)

City Council

City Council will discuss the appointment of the Business Revitalization Zone Board and the adoption of a workplace violence and harassment policy. The body is also considering the sale of surplus land and a tax bylaw for the Town Centre Revitalization Zone.

• Proposed increase of Community Spray Parks 2025 budget to $200,000 for the Uplands Spray Park Project
• Declaration of part of NE 33-18-14-W4 as surplus land to be listed for sale
• Introduction of Bylaw 25/10 regarding the Business Improvement Area Tax
• Adoption of Policy F-002-004(D) Workplace Violence/Harassment/Abuse/Sexual Harassment/Bullying Policy
• Appointments of eight members to the Business Revitalization Zone (BRZ) Board

Council Committee

The City of Brooks Council Committee will discuss and potentially recommend action on a bylaw designating land as school reserve, a declaration of surplus land, a draft workplace violence/harassment policy, and a donation request from the Brooks Curling Association. Also on the agenda are updates on accessibility concerns from REDI's TAG, the Silver Sage Agricultural Society, and planning for Canada Day 2025. A confidential land matter is also scheduled.

• Bylaw 24/27 to designate Plan 0313610 Block 12 Lot 1 as School Reserve
• Declaration of surplus land (parcel not specified in agenda)
• Brooks Curling Association donation request (amount not specified)
• Draft Policy F-002-004(D) on workplace violence, harassment, and bullying
• Accessibility concerns about outdoor washrooms and walk lights raised by REDI's TAG

Municipal Planning Commission

The Municipal Planning Commission will consider a development application from AKI Contracting Inc. o/a Joyous Homes for a six-unit attached housing project and an accessory building side yard setback variance at 324-334 17 Street East (R-MD zone). The meeting also includes adoption of previous minutes and a report on development permits issued in January 2025.

• Discretionary use application for 6-unit attached housing at 324-334 17 Street East (lots 13-18, block 8, plan 0511404)
• Permitted use variance for accessory building side yard setback
• Zone: R-MD (Residential Medium Density)
• Review of development permits issued January 2025

City Council

The council will consider awarding a $1,090,758.94 contract for the 2025 Street Improvement Program to Brooks Asphalt and Aggregate Ltd., and a $469,480 contract for the Stafford Lake Stormwater Infrastructure and Monitoring Implementation to MPE a Division of Englobe. They will also vote on proclaiming March 26 as Epilepsy Awareness Day and appointing Ryley Lillehei to the Recreation and Parks Board. A delegation from RMHC Alberta will present.

• Award of 2025 Street Improvement Program contract to Brooks Asphalt and Aggregate Ltd. for $1,090,758.94
• Award of Stafford Lake Stormwater Infrastructure and Monitoring Implementation to MPE a Division of Englobe for $469,480
• Proclamation of March 26 as Epilepsy Awareness Day and illumination of City Hall in purple
• Appointment of Ryley Lillehei to the Brooks & District Recreation and Parks Board for a one-year term
• Presentation from RMHC Alberta by Hillary Derksen, Community Engagement Officer

Council Committee

The Council Committee will review and discuss a new intercity bus route from Rider Express, a delegation on urban hen program, and an urban hen program request. They will also consider Bylaw 25/02 establishing the Chief Administrative Officer position and a heritage project. Items marked for committee action/recommendation may result in a recommendation to Council.

• Rider Express – new intercity bus route (for information)
• Urban hen program request – delegation by Keith Christensen (for information)
• Urban hen program request by Amanda Peterson (committee action/recommendation)
• Bylaw 25/02 – Chief Administrative Officer Bylaw (committee action/recommendation)
• Brooks Heritage Project (committee action/recommendation)

City Council

Council will decide on partnering with County of Newell for the Brooks Newell Hydrogen Hub project, and hold a public hearing on a land use bylaw amendment. Other items include a development permit, a tax write-off of $12,223.82, a funding application for Lake Stafford Pathway Lighting, and borrowing bylaws for operating expenditures.

• Development Permit Application 25-D-11 with conditions
• Brooks Newell Hydrogen Hub – County of Newell as managing partner
• Seniors' Week 2025 Expression of Interest to co-host opening event
• Write-off of $12,223.82 in uncollectable property taxes (Roll 043 0247400)
• Approval to apply for Active Transportation Fund for Lake Stafford Pathway Lighting Project

Council Committee

The Council Committee will review and discuss several items, including a donation request and the Newell Regional Emergency Management Plan. The meeting also includes a review of Bylaw 25/02 regarding the position of Chief Administrative Officer.

• Talata Basketball donation request
• Bylaw 25/02 (Chief Administrative Officer Bylaw)
• Newell Regional Emergency Management Plan
• Linear Trails and Land Beautification Program

City Council

City Council will discuss applying for a $50,000 Collaborative Governance Initiative Grant and a new Portable Sign Bylaw. The body is also considering an amendment to the Land Use Bylaw and a change to the Cemetery Bylaw.

• Application for Alberta Municipal Affairs Collaborative Governance Initiative Grant of $50,000
• Bylaw 25/08: Amendment to Land Use Bylaw 14/12 with public hearing scheduled for February 18, 2025
• Bylaw 25/01: Portable Sign Bylaw regarding outdoor portable advertising
• Bylaw 25/03: Amendment to Cemetery Bylaw 21/12
• Proclamation of February 13, 2025, as Wear Red Canada Day

Municipal Planning Commission

The Municipal Planning Commission will decide on a development application for a multiple-unit residential building at 531 Meadowbrook Drive East, which requires parking and setback variances in the R-HD zone. The meeting also includes adoption of previous minutes and a report on development permits issued in November and December 2024.

• Discretionary use application for multiple-unit residential at 531 Meadowbrook Dr E (Lot 34, Block 3, Plan 1413235) with parking and setback variances in R-HD zone
• Adoption of minutes from November 6, 2024 meeting
• Information report on development permits issued November and December 2024

City Council

City Council will meet to discuss utility rate changes and membership in the Palliser Economic Partnership. The body will also consider a proclamation for Black History Month and a meeting reschedule for June.

• Bylaw 25/04 to amend Utility Rates Bylaw 23/08
• Proposed membership with the Palliser Economic Partnership
• Proclamation of February 2025 as Black History Month
• Rescheduling the June 2, 2025 meeting to June 3, 2025
• Residential sanitary sewage base rate of $43.77 per unit

Council Committee

The Council Committee is reviewing and discussing three agenda items: the Council Strategic Focus Areas 2021-2025 workplan, the Brooks Heritage Project, and an update on the Urban Hen Pilot Program, which ends January 1, 2025. The committee will also address confidential land and personnel matters.

• Urban Hen Pilot Program update – program expires Jan 1, 2025; committee may recommend extension or changes
• Brooks Heritage Project – review and committee action/recommendation
• Council Strategic Focus Areas 2021-2025 workplan – includes wastewater treatment, police building, skateboard park, spray parks, and pathway projects
• Confidential land matter held under FOIP Section 16
• Confidential personnel matter held under FOIP Section 17

City Council

At this regular meeting, Council will consider three main items: a proclamation for Chinese New Year, an application for a provincial grant for the 7th Street Sanitary Trunk Upsizing Project, and the establishment of RCMP civilian governance bodies, specifically Option 2 to create a municipal policing committee. Additionally, Council will give second and third reading to Bylaw 24/26 to establish a Welcoming and Inclusive Community Committee.

• Proclamation declaring January 29, 2025 as Chinese New Year in Brooks
• Application for Local Growth and Sustainability Grant for 7th Street Sanitary Trunk Upsizing Project
• Consideration of Option 2 to establish a municipal policing committee under RCMP civilian governance
• Second and third reading of Bylaw 24/26 to establish a Welcoming and Inclusive Community Committee