Colwood public meetings in 2022

Council

Council will consider several partnership and development items, including funding options for the Hulitan Childcare Facility at 3000 Wishart Road. The agenda also includes a contract award for sidewalk projects and budget allocations for climate action.

• Grant options for Hulitan Childcare Facility at 3000 Wishart Road, including a $311,667 request
• Contract award to Northridge Excavating Ltd. for $1,367,643 for Benhomer Drive and Owen Road sidewalks
• Proposed $148,082 annual allocation for the Local Government Climate Action Program
• Development agreement amendments and height variances for 3548 and 3584 Wishart Road
• Notice of motion to investigate temporary traffic speed cushions on Lagoon Road

Special Council

Council is reviewing the 2023 budget approach and the third-quarter 2022 financial update. The meeting includes the adoption of several sewer Local Area Service enlargement bylaws and a council remuneration bylaw.

• Adoption of Sewer LAS Enlargement Bylaws for 3361 Pattison Way and 3128 Metchosin Road
• Adoption of Bylaw No. 1963 (2022 Omnibus Amendments)
• Adoption of Bylaw No. 1964 (Council Remuneration Bylaw)
• 2023 Budget Approach and timeline discussion
• Q3 2022 Financial Update report

Council

The Council will consider supporting a non-medical cannabis license for 681 Allandale Road and reviewing council remuneration. Other items include merging emergency radio communications with View Royal and selecting timing for BC Energy Step Code updates.

• Non-medical cannabis license application for Old Growth Cannabis at 681 Allandale Road
• Proposal to reverse recent changes to council compensation and hire a consultant
• Merging of Colwood and View Royal Emergency Radio Communications teams
• Selection of timing options for BC Energy Step Code implementation
• Sewer LAS enlargement bylaws for 3361 Pattison Way and 3128 Metchosin Road

Board of Variance

The Board of Variance will consider an application to decrease yard setbacks to allow for a breezeway connection between a house and an accessory building. The applicant seeks to convert the accessory building into bedrooms for family members. An application for 549 Delora Drive has been removed from the agenda.

• Variance request for 2957 Pickford Road to decrease rear yard setback from 7.5m to 4.64m
• Variance request for 2957 Pickford Road to decrease side yard setback from 1.5m to 1.43m
• Removal of 549 Delora Drive application from the agenda

Emergency Planning Committee

This agenda outlines the upcoming meeting for the Emergency Planning Committee. The meeting includes reports from various agencies such as the RCMP, Royal Roads University, and Emergency Support Services.

• Report from Assistant Chief Scott Abrahamson regarding tsunami planning and training
• Proposal to merge Colwood and View Royal Emergency Communications teams
• Emergency Support Services report on July/August and September/October activities
• Discussion of potential mass casualty exercise involving RCMP and Royal Roads University

Council

The Council will consider endorsing a draft Low Carbon Resilience Climate Action Plan and a partnership for the South Colwood Elementary school project. They will also review a $297,885 contract for the Bexhill Place sanitary sewer extension and a $30,000 grant application for firefighter training equipment.

• Award of $297,885 contract to Coast Utility Contracting Ltd. for Bexhill Place Sanitary Sewer Extension
• Endorsement of draft Low Carbon Resilience Climate Action Plan for public comment
• Support for $30,000 UBCM Community Emergency Preparedness Fund grant for firefighter training equipment
• Endorsement of partnership agreement with School District 62 and The Village Initiative for South Colwood Elementary
• Notice of motion to create a new process for reviewing Council remuneration

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for November 10, 2022, at 2:00 PM has been cancelled. No business was conducted or scheduled for this session.

Inaugural

This meeting serves as the formal commencement of the new Council term. The agenda includes the swearing-in of Council members, an inaugural address by Mayor Doug Kobayashi, and the appointment of the Acting Mayor rotation.

• Swearing in of Council members
• Inaugural address by Mayor Doug Kobayashi
• Appointments and Acting Mayor rotation
• Recognition of past Council members Rob Martin, Michael Baxter, Gordie Logan, and Stewart Parkinson

CANCELLED Council

The regular Council meeting scheduled for October 24, 2022, at 6:30 PM was cancelled. No business was conducted or discussed.

CANCELLED Committee of the Whole

The Committee of the Whole meeting originally scheduled for October 17, 2022, at 6:30 PM has been cancelled. No business was conducted or scheduled for this session.

Council - 11 Oct 2022 - 2:30 pm

Colwood City Council will consider several grant applications for infrastructure and park management. The meeting also includes discussions on new communication antenna policies and the adoption of various land use and sewer bylaws.

• $1,000,000 grant application for Colwood Creek Park Management Plan
• $162,000 grant application for 12 active transportation counters
• Proposed adoption of Bylaw 1955 Land Use Amendment (2403 Sooke Road and 681 Allandale Road)
• Proposed adoption of Sewer LAS Enlargement Bylaws for 505 Windthrop Road and 3157 Metchosin Road
• Amendment of the 2022-2026 Five Year Financial Plan

Committee of the Whole

The Committee of the Whole is reviewing updates on the city's climate action plan, corporate emissions, and ongoing capital projects. Members are also receiving progress reports on low carbon resilience and engineering updates.

• Local Government Climate Action Program Overview & 2021 Corporate Emissions Summary
• Low Carbon Resilience & Climate Action Plan progress update
• 2022 Capital Project update
• Public hearing prohibition regarding Bylaw 1913 CD33 - 2350 Sooke Road

Notice of Meeting

The Colwood City Council has scheduled a special in-camera meeting to follow the Committee of the Whole. The meeting will be closed to the public to discuss the acquisition, disposition, or expropriation of land or improvements.

• Special meeting of Council 'In-Camera'
• Discussion regarding land acquisition, disposition, or expropriation

Council

Colwood City Council will consider several size and budget options for a new Public Works administration building. The meeting also includes discussions on annual municipal fee reviews and multiple bylaw amendments regarding land use and the five-year financial plan.

• Public Works Administration Building size options ranging from $4,549,533.85 to $8,857,453.41
• Bylaw 1923-01 Five Year Financial Plan (2022-2026) amendments
• Bexhill Pl Sewer Extension funding increase of $283,800
• Signage and wayfinding strategy funding increase of $216,700
• Land use amendments for 2353/2361 Sooke Road, Royal Beach, and Olympic View

Public Hearing

The City Council will hear public opinions regarding two major zoning and Official Community Plan amendments. The proposals involve boundary adjustments in Royal Beach and increased residential density in the Olympic View area.

• Royal Beach OCP and Land Use Bylaw amendments to adjust development area boundary maps
• Olympic View OCP and Land Use Bylaw amendments to increase residential density from 456 to 580 units
• Proposal to change Olympic View land use designation from 'attached housing' to 'apartment'
• Proposal to permit buildings up to 7 storeys in the Olympic View local area
• Public hearing regarding Seacliff Properties' Royal Beach development and OV Holdings 2020 Inc.'s Olympic View project

Emergency Planning Committee

The committee will meet to receive updates on tsunami planning, EOC training, and upcoming community events. The agenda includes reports from various agencies including Emergency Support Services and the Westshore RCMP.

• Tsunami Planning Update
• EOC Training - City of Colwood
• The Great British Columbia Shake Out (October 20, 2022)
• Fire Prevention Week (October 9-15, 2022)
• Emergency Radio Team Update

CANCELLED Committee of the Whole

The Committee of the Whole meeting scheduled for September 19, 2022, has been cancelled. The cancellation is due to the National Day of Mourning for Queen Elizabeth II.

CANCELLED - Heritage Commission

The scheduled meeting of the Colwood Heritage Commission for September 8, 2022, was cancelled. No business was conducted or discussed.

Council

The Council will consider several land use and zoning amendments, including projects at Royal Beach and Sooke Road. They will also review recommendations regarding Council remuneration and a new municipal fees annual review process.

• Rezoning application for 2403 Sooke Road and 681 Allandale Road
• Zoning and OCP amendments for Royal Beach
• Proposed Council remuneration changes effective January 1, 2023
• Development Variance Permit for 3474 Dunlin Street
• $5,100 cash contribution for Havenwood Park improvements

Committee of the Whole

The Committee of the Whole will review several development applications, including rezoning for Royal Beach and 2403 Sooke Road. The committee will also consider recommendations regarding council remuneration and omnibus land use bylaw amendments.

• Development Variance Permit for 3474 Dunlin Street
• Zoning and OCP amendments for Royal Beach (RZ-22-012, OCP-22-022)
• Rezoning for 2403 Sooke Road and 681 Allandale Road (RZ-22-007)
• $5,100.00 cash contribution for Havenwood Park improvements
• Proposed Mayor salary increase from $32,992.14 to $61,054.42

Board of Variance

The Colwood Board of Variance will consider one application (BV-22-004) to relax the side yard setback for an accessory dwelling unit at 617A Kildew Road from 1.5m to 1.0m. The applicant proposes converting an existing accessory building into a dwelling unit for a family member, citing undue hardship. The board may approve or deny the variance. The agenda also includes routine approval of the agenda and adoption of previous minutes.

• Variance BV-22-004: reduce side yard setback for accessory dwelling unit at 617A Kildew Road from 1.5m to 1.0m
• Property zoned Residential 1 (R1) under Land Use Bylaw No. 151
• Applicant cites $40,000 quote to move building and family hardship as reasons
• Neighbours reportedly support the proposal
• Previous meeting minutes (April 26, 2022) to be adopted

NO QUORUM - Special Heritage Commission

The Colwood Heritage Commission is meeting to consider a recommendation to Council that a heritage kiosk and integrated landscaping be required as part of a proposed rezoning at 2403 Sooke Road. The property, which contains a 1921 Heritage Inventory-listed house, is slated for redevelopment into multifamily housing. Staff recommend the kiosk to mitigate heritage loss rather than heritage designation, which could trigger compensation. The meeting was noted as having no quorum.

• Recommendation to require heritage kiosk and integrated landscaping at 2403 Sooke Road as a rezoning condition
• Proposed 6-storey multifamily development at 2403 Sooke Road
• Demolition of existing structures, including 1921 Heritage Inventory-listed house
• Developer to make financial contribution for house removal to third party
• Heritage designation option rejected due to potential compensation costs

NO QUORUM - Heritage Commission

The Colwood Heritage Commission is meeting to consider a recommendation to Council that a heritage kiosk and integrated landscaping be required as part of the proposed rezoning of 2403 Sooke Road. The property, which includes a 1921 heritage-listed house, is slated for multifamily redevelopment. The commission will also handle routine agenda approval and public participation. The meeting is noted as having no quorum.

• Recommendation to include heritage kiosk and landscaping as rezoning requirement for 2403 Sooke Road
• Proposed 6-storey multifamily development at 2403 Sooke Road
• Heritage-listed 1921 house (Hydepark) on site may be removed
• Developer proposes financial contribution for house removal to third party
• Staff recommend against heritage designation due to compensation costs

Notice of Meeting

Colwood City Council is holding a special in-camera (closed to the public) meeting on July 11, 2022. The only agenda item is a resolution to exclude the public to discuss the acquisition, disposition, or expropriation of land, as permitted under the Community Charter. No decisions or details from the closed session are available in this notice.

• Special meeting of Council held in-camera
• Resolution to close meeting to the public under Community Charter section 90(1)(e)
• Subject matter: acquisition, disposition, or expropriation of land or improvements

Council

Colwood City Council is meeting to decide on several items, including funding options for active transportation projects, a development variance permit for McDonald's signage, and rezoning applications. The council will also consider community amenity contributions for two properties and updates on the Bexhill sewer extension. The agenda includes multiple recommendations for approval or discussion.

• Development Variance Permit DVP-22-004 for 681 Allandale Road to increase signage at McDonald's
• Funding options for 2022/23 Active Transportation Projects: Option A ($7,873,025) or Option B ($9,172,150) with debt financing
• Rezoning and community amenity contributions for 3601 Olympian Way and 620 Medalist Ave (options include $1,890/unit CAC or $4,500/unit under interim policy)
• Purchase of 807 Bexhill Road for $1.00 and increase sewer expansion budget from $146,200 to $430,000
• First, second, and third reading of Bylaw 1921 for 2353/2361 Sooke Road rezoning

Committee of the Whole

The Committee of the Whole will consider a development variance permit for McDonald's signage at 681 Allandale Road, recommending approval, deferral, or denial to Council. The agenda also includes adoption of prior minutes and public participation. Most other items are procedural or part of the long-term agenda.

• DVP-22-004: Variance to increase fascia signs from 1 to 3 on front, right, and left elevations; projecting signs from 0 to 3; freestanding signs from 1 to 11 (max 7m²); and enlarge 4 fascia signs from 4 to 5 feet
• Public comments prohibited on Bylaw 1913 CD33 - 2350 Sooke Road (subject to prior public hearing)
• Adoption of June 20, 2022 Committee of the Whole minutes
• Near Term and Long Term agendas received (includes items like Active Transportation Plan, Climate Action Plan, and rezoning bylaws)

CANCELLED Board of Variance

This meeting of the City of Colwood Board of Variance, scheduled for June 28, 2022, was cancelled. The agenda contains only standard procedural items (approval of agenda, adoption of minutes, unfinished business, new business, adjournment) with no substantive items listed.

• Meeting cancelled

Council

Colwood City Council is meeting to decide on several items, including a motion on sidewalk placement for arterial roads, endorsement of the draft Gateway & Triangle Lands Vision and Action Plan for public comment, and direction on a communication antenna policy. Council will also consider approving the 2021 Statement of Financial Information and the 2021 Draft Annual Report, and adopt several bylaws, including traffic, OCP housekeeping, sewer enlargement, and election procedure bylaws.

• Motion to always present sidewalk placement at edge of right-of-way for arterial roads
• Endorse draft Gateway & Triangle Lands Vision and Action Plan for public comment
• Direct staff to draft bylaw deleting prohibited uses for communication antennas and align with federal policy
• Adopt 2021 Statement of Financial Information and 2021 Draft Annual Report
• Adopt sewer enlargement bylaws for 3342 Wishart Road and 527/572 Allandale Road

Committee of the Whole

The Committee of the Whole will consider recommending that Council endorse the draft Gateway & Triangle Lands Vision and Action Plan for public and stakeholder comment. The agenda also includes routine items such as approving the agenda, adopting minutes from the previous meeting, and receiving public input. The Near Term and Long Term Agendas are included for information, showing upcoming items like rezoning applications and financial updates.

• Draft Gateway & Triangle Lands Vision and Action Plan - seeking endorsement for public comment period
• Public input received (one written submission)
• Adoption of minutes from June 6, 2022 Committee of the Whole meeting
• Near Term Agenda includes rezoning bylaws for 365 Latoria Boulevard and 1752 Island Highway
• Long Term Agenda lists ongoing projects like Affordable Housing Policy update and Transportation Master Plan

Public Hearing

Colwood City Council is holding a public hearing to hear views on Bylaw No. 1700-05, which proposes housekeeping amendments to the Official Community Plan. The amendments update population projections, add housing supply figures, and refine policies on housing, parks, and land use. Council will not answer questions about the proposal except for clarification.

• Bylaw No. 1700-05: Housekeeping amendments to the Official Community Plan, including updated population projections (22,742 by 2028, 26,484 by 2038) and housing supply figures.
• Adds housing needs data: 92 households on BC Housing waitlist, 0.0% rental vacancy rate (2018), and average single-detached home price of $920,512 (March 2021).
• Amends land use policies for mixed-use commercial (max 250m2) and transit growth areas.
• Updates parks and recreation references to the 2021 Parks and Recreation Master Plan.
• Adds design guidelines for retaining walls (e.g., natural stone facing).

Council

Colwood City Council is meeting to consider several rezoning applications and related bylaws. Key items include a rezoning at 365 Latoria Boulevard to allow more ground-floor uses, a revised proposal for 2353 and 2361 Sooke Road, and a rezoning at 1752 Island Highway with a 20-year rental covenant. The council will also vote on multiple bylaws, including traffic amendments, election procedures, and sewer local area service enlargements.

• Rezoning at 365 Latoria Boulevard (CD28 Zone) to permit assembly, bakeries, eating/drinking, medical/professional offices on first storey along Commons Road
• Rezoning of 2353 and 2361 Sooke Road from Residential 1 to Comprehensive Development Zone, with $24,000 tree fund contribution and EV charging requirements
• Rezoning of 1752 Island Highway from Highway Commercial to Comprehensive Development Zone, requiring 20-year rental covenant and 1.5m public walkway
• Bylaw 1940: Cannabis retail at 681 Allandale Road (Unit B3) for first, second, third reading
• Four sewer local area service enlargement bylaws for 3342 Wishart Road and 527/572 Allandale Road

Notice of Special Meeting of Council

The Colwood City Council is holding a special meeting on June 6, 2022, that will immediately close to the public. Council will pass a resolution to exclude the public under sections of the Community Charter related to law enforcement, litigation, and solicitor-client privilege. The agenda contains no public items; it is procedural only.

• Meeting to be closed under Community Charter sections 90(1)(f), (g), and (i)
• Topics: law enforcement, potential litigation, and solicitor-client advice

Committee of the Whole

The Committee of the Whole is considering several items, including rezoning applications for 365 Latoria Boulevard and 2353/2361 Sooke Road, and directing staff on 2022 active transportation projects. The committee will also discuss incorporating a natural asset inventory into the city's asset management framework. One written public submission was received.

• Rezoning amendment for 365 Latoria Boulevard to allow more ground-floor uses like bakeries and pet daycares along Commons Road
• Rezoning of 2353 & 2361 Sooke Road to a new Comprehensive Development Zone, with $24,000 tree fund contribution and EV charging requirements
• 2022 Active Transportation Priority Projects: proceed with Owens Road, Benhomer Drive, Hagel Road, Kelly Road, Adye/Metchosin Road, Lagoon Road; move Fulton Road to 2024
• Natural Assets Initiative: incorporate natural asset inventory into city's asset management framework
• Public hearing items prohibited from comment: Bylaw 1908, 1913, 1919

Special Heritage Commission

The Colwood Heritage Commission is meeting to consider endorsing the draft Colwood Heritage Strategy for referral to the Esquimalt, Songhees, and Scia'new First Nations for comment before public and stakeholder input. The strategy, developed over seven months with public surveys and workshops, includes 12 recommendations such as indigenizing heritage planning and creating a heritage register. The commission will also elect a chair and adopt previous minutes.

• Draft Colwood Heritage Strategy with 12 recommendations, including Indigenize Heritage Planning and Develop a Heritage Register
• Recommendation to refer draft strategy to Esquimalt, Songhees, and Scia'new First Nations for comment
• Chair election as per Heritage Commission Bylaw No. 1789, 2019
• Adoption of minutes from February 17, 2022 Heritage Commission meeting

NOTICE - Special Closed Meeting

Colwood City Council is holding a special in-camera (closed to the public) meeting on May 24, 2022, immediately following its regular meeting. The meeting will open publicly but Council will immediately vote to exclude the public to discuss land acquisition, disposition, or expropriation, and litigation or potential litigation, under sections 90(1)(e) and (g) of the Community Charter. No decisions or discussion items are listed beyond the closure resolution.

• Special closed meeting of Council on May 24, 2022 at 6:30 pm
• Closed under Community Charter sections 90(1)(e) and (g)
• Topics: acquisition, disposition, or expropriation of land; litigation or potential litigation
• Location: Council Chambers, 3300 Wishart Road, Colwood, BC

CANCELLED -Board of Variance 24 May 2022

This Board of Variance meeting scheduled for May 24, 2022 was cancelled. The agenda contained only standard procedural items such as approval of the agenda, adoption of minutes, and new business, with no substantive matters listed.

• Meeting cancelled

Council

Colwood Council will consider several items including a zoning amendment to allow a retail cannabis store at 681 Allandale Road, two temporary use permits (one for a café, one denied), grant applications for a waterfront multi-use pathway and public EV charging stations, and changes to the meeting schedule for the 2022 election. They will also adopt two off-street parking bylaws and release an in-camera resolution appointing a new Approving Officer.

• Zoning amendment to permit cannabis retail store (max 112 m²) at Unit B3, 681 Allandale Road
• Temporary Use Permit TUP-22-002 for Sequoia Cafe; TUP-22-001 for 1844 Island Highway recommended for denial
• Grant application to Canada Community-Building Fund for Colwood Waterfront Multi-use Pathway
• Participation in CRD-led CleanBC grant for 8 Level-2 EV charging stations in city parks
• Adoption of Bylaw 1909 (Off-Street Parking Regulations) and Bylaw 1916 (Land Use Amendment)

Committee of the Whole

The Committee of the Whole is considering recommending to Council a zoning amendment to allow a retail cannabis store at 681 Allandale Road, and two temporary use permits: one for a café at Royal Bay (Sequoia Cafe) and one for a surface parking lot at 1844 Island Highway. The committee will also adopt minutes and receive public input.

• Zoning amendment to permit cannabis retail store (max 112 m²) at Unit B3, 681 Allandale Road, with waiver of public hearing
• Temporary Use Permit options for Sequoia Cafe at 365 Latoria Boulevard or new location in Royal Bay
• Temporary Use Permit for surface parking lot at 1844 Island Highway (PID 005-918-171) for three years
• Public participation and correspondence
• Adoption of April 4, 2022 minutes

CANCELLED - Heritage Commission

This Heritage Commission meeting scheduled for May 12, 2022, has been cancelled. The agenda contains only standard procedural items such as call to order, approval of the agenda, and adoption of minutes, with no substantive business listed.

NOTICE - Special Closed Meeting Council

Colwood City Council is holding a special in-camera (closed to the public) meeting on May 10, 2022. The meeting will open publicly but Council will immediately vote to exclude the public to discuss items permitted under the Community Charter, including personal information about a position holder or candidate, potential land acquisition or disposition, and litigation. No decisions or discussion details will be publicly available.

• Closed meeting under Community Charter sections 90(1)(a), (e), (g) and 91(1)(2)(a)(i)
• Discussion of personal information about an identifiable individual for a position
• Potential acquisition, disposition, or expropriation of land
• Litigation or potential litigation affecting the municipality

Council

Colwood Council is meeting to decide on several items, including a development cost charge credit request, adoption of bylaws, and endorsement of park management plans. The agenda includes a presentation from BC Hydro, financial reports, and a recommendation to prioritize economic recovery actions. Public participation is allowed in a hybrid format.

• DCC credit request of $237,000 for Latoria Rd improvements at 370 and 396 Latoria Rd
• Third reading of Bylaw 1909 (Off-Street Parking Regulations) and Bylaw 1916 (Land Use Amendment)
• Adoption of Bylaw 1933 (Public Notice), Bylaw 1935 (Tax Rate), and Bylaw 1938 (Sewer Utility)
• Endorsement of park management plans for Colwood Creek, Lookout Lake, and Ocean View parks
• 2021 Consolidated Financial Statements and Audit Findings Report

Public Hearing

Colwood City Council is holding a public hearing to hear views on two bylaws that together would replace the city's off-street parking regulations. Bylaw No. 1909 sets new minimum parking requirements for vehicles, bicycles, and scooters, with reduced requirements in designated 'Urban Centre' areas. Bylaw No. 1916 removes the current parking regulations from the Land Use Bylaw. Council will not answer questions about the proposals during the hearing.

• Bylaw No. 1909: new off-street parking regulations, including minimum vehicle parking ratios per use (e.g., 2 spaces per single-family dwelling, 1.5 per attached housing unit in Urban Centre)
• Bylaw No. 1916: removes existing parking regulations from Colwood Land Use Bylaw No. 151, 1989
• Reduced parking requirements for lots in 'Urban Centre' areas (Figure 1)
• New bicycle parking requirements (short-term and long-term) and accessible parking ratios
• Public hearing at 3300 Wishart Road, Colwood, BC, with hybrid participation options

Special Council

Colwood City Council is holding a special meeting to decide on several items: whether to start the design phase for the Public Works Administration Building, whether to sell surplus gravel to a developer at $9/tonne, and whether to give readings to the 2022 Tax Rate Bylaw. Council will also consider amendments to sewer utility and public notice bylaws, and adopt sewer local area service enlargements for specific properties. The agenda includes routine items like approving minutes and the mayor's message.

• Direct staff to initiate design phase of Public Works Administration Building per 2022-2026 Financial Plan
• Option to sell 1" crush gravel to Gablecraft Homes/Latoria South Development LP at $9/tonne
• Three readings for 2022 Tax Rate Bylaw No. 1935
• First, second, third reading for Colwood Sewer Utility Bylaw Amendment No. 9 (Schedules A & D)
• Adoption of sewer LAS enlargements for 598 Heatherly Road and 2456 Sooke Road

CANCELLED Committee of the Whole

This Committee of the Whole meeting scheduled for May 2, 2022 was cancelled. The agenda contains only standard procedural items such as call to order, approval of agenda, adoption of minutes, public participation, unfinished business, new business, and adjournment, with no substantive items listed.

• Meeting cancelled

Board of Variance

The Colwood Board of Variance will consider a single application (BV-21-009) to relax side yard setback rules at 3407 Karger Terrace, allowing a secondary suite and bedroom addition. The board may approve, deny, or impose conditions. The agenda also includes routine approval of the agenda and adoption of prior minutes.

• Variance to reduce combined side yard setback from 4.5m to 3.29m at 3407 Karger Terrace
• Variance to reduce minimum side yard setback from 3.0m to 1.52m (west) and 1.77m (east)
• Gross floor area increase from 280m² to 293m² for a secondary suite above garage and bedroom with ensuite
• Application retroactively legalizes 2019/2020 renovation non-conformance
• Adoption of minutes from January 25, 2022 meeting

Council

Colwood City Council is meeting to decide on several land-use and administrative items. Key actions include considering amendments to the Comprehensive Development 28 Zone at 365 Latoria Boulevard, adopting a bylaw for cannabis retail at 1905 Sooke Road, and giving third reading to a zoning amendment for 3460 & 3461 Veterans Memorial Parkway. The council will also discuss establishing a Public Notice Bylaw and the Prosperity Roundtable meeting schedule, and will adopt multiple sewer local area service enlargement bylaws for properties on Wishart Road, Heatherly Road, and Sooke Road.

• Rezoning amendment for 365 Latoria Boulevard (Area 2) to allow professional and medical offices on first storey fronting Commons Street
• Adoption of Bylaw No. 1898 for cannabis retail at 1905 Sooke Road
• Third reading of Bylaw No. 1919 for CD22 zone at 3460 & 3461 Veterans Memorial Parkway
• Adoption of sewer LAS enlargement bylaws for 3223, 3504, 3508, 3512 Wishart Road, 598 Heatherly Road, and 2456 Sooke Road
• Discussion on bringing forward a Public Notice Bylaw with newspaper and website notice methods

Council

Colwood City Council is meeting to decide on several items, including a zoning amendment for 1752 Island Highway that would require a 20-year rental tenure covenant, approval of the Latoria South Parks Plan, and increases to sewer connection fees. The agenda also includes adoption of several bylaws related to land use and sewer local area service enlargements on Wishart Road and other properties.

• Rezoning 1752 Island Highway from Highway Commercial (CS2) to Comprehensive Development Zone, with rental covenant and public walkway requirements
• Approval of Latoria South Parks Plan and reports on funding for parks improvements and land acquisition
• Sewer connection fee increases: $800 per cm of pipe diameter, $4,800 for pressure pipes, and 10% overhead charge
• Adoption of Bylaw 1912 (CD32 - 791 Drummond Way) and first/second reading of Bylaw 1916 (off-street parking regulations)
• Multiple sewer LAS enlargement bylaws for properties on Wishart Road and Ridley Drive

Committee of the Whole

The Committee of the Whole will consider recommending approval of the Latoria South Parks Plan, which includes options for park improvements funded from the Community Amenity Fund and potential land acquisition for recreational facilities. They will also review a zoning amendment for 1752 Island Highway to create a new comprehensive development zone, with conditions including a 20-year rental covenant and public walkway. Additionally, they will discuss increasing sewer connection fees to achieve full cost recovery.

• Latoria South Parks Plan approval and funding options
• Rezoning 1752 Island Highway from Highway Commercial (CS2) to Comprehensive Development Zone
• Sewer connection fee increases: $800 per cm of pipe diameter, $4,800 for pressure pipes, 10% overhead charge
• Public participation in hybrid format with mask requirement
• Adoption of March 21, 2022 Committee of the Whole minutes

CANCELLED - Special Heritage Commission

This Special Heritage Commission meeting scheduled for March 31, 2022 was cancelled. The agenda contains only standard procedural items (call to order, approval of agenda, adoption of minutes, public participation, reports, unfinished and new business, adjournment) and no substantive items for discussion or decision.

• Meeting cancelled

Council

Colwood City Council will vote on adopting the 2022-2026 Financial Plan, approve two development variance permits (691 Allandale Road and 137 Caspian Drive), and give readings to several bylaws, including an Official Community Plan housekeeping amendment and a sewer local area service enlargement. The agenda also includes a draft Small Lot Design Guidelines amendment and a resolution to support a provincial cannabis retail license for 1905 Sooke Road. Public participation is allowed in person or electronically, with written submissions accepted until noon on meeting day.

• Adoption of Five Year Financial Plan (2022-2026) Bylaw No. 1923
• Development Variance Permit DVP-22-001 for 691 Allandale Road (front yard setback reduction from 7.5m to 7.18m)
• Development Variance Permit DVP-22-022 for 137 Caspian Drive (home occupation on 360m2 lot)
• Support for provincial Non-Medical Cannabis License at 1905 Sooke Road (Rise Cannabis)
• First and second reading of Official Community Plan Amendment Bylaw No. 1700-05 (2021 Housekeeping Amendment)

Public Hearing

Colwood City Council is holding a public hearing on Bylaw No. 1919, which would rezone land at 3460 and 3461 Veterans Memorial Parkway to allow two 6-storey apartment buildings (180 units) and two 6-storey mixed-use buildings (100 units plus up to 1,394 m² of commercial space). The hearing is to gather public views; Council will not answer questions about the proposal. Written submissions were due by noon on the hearing day.

• Rezoning of 3460 Veterans Memorial Parkway for two 6-storey apartment buildings with 180 residential units
• Rezoning of 3461 Veterans Memorial Parkway for two 6-storey mixed-use buildings with 100 units and up to 1,394 m² commercial floor area
• Community amenity contributions: $2,000 per unit (Area 1) and $2,500 per unit (Area 2) to Community Amenity Fund
• Attainable Housing Fund contribution of $2,500 per unit in excess of two for Areas 3, 4, and 5
• Applicant: BC-ALTA Developments; includes $30,000 toward a crosswalk on Veterans Memorial Parkway

CANCELLED - Board of Variance

This meeting of the City of Colwood Board of Variance, scheduled for March 22, 2022, has been cancelled. The agenda contains only standard procedural items (approval of agenda, adoption of minutes, unfinished business, new business, adjournment) and no substantive decisions or discussions are listed.

• Meeting cancelled

Committee of the Whole

The Committee of the Whole will consider recommending approval of two development variance permits: one for 691 Allandale Road to reduce the front yard setback from 7.5m to 7.18m, and another for 137 Caspian Drive to allow a home occupation on a 360m2 lot. The agenda also includes public input on the Caspian Drive permit and adoption of previous minutes.

• DVP-22-001: 691 Allandale Road front yard setback reduction from 7.5m to 7.18m
• DVP-22-022: 137 Caspian Drive home occupation on 360m2 lot
• Public input received on 137 Caspian Drive variance permit
• Adoption of March 7, 2022 Committee of the Whole minutes

Emergency Planning Committee

The Colwood Emergency Planning Committee is meeting to receive reports from the Fire Chief and various agencies, including updates on emergency support services, evacuation route planning, and communications. The agenda includes adoption of previous minutes and reports from departments like Engineering, Public Works, and the RCMP.

• Report from Fire Chief Bryan Erwin, Director of Emergency Planning
• Update on Emergency Support Services, including ERA field use and volunteer recruitment
• Discussion of tsunami advisory response and procedural gaps identified
• Agency reports from Colwood Administration, Engineering, Public Works, and Westshore RCMP

Council

Colwood City Council will consider introducing the 2022-2026 Financial Plan Bylaw, which includes maintaining current Colwood Clean-up fee rates and using COVID-19 Safe Restart grant funds for the event. Council will also review recommendations to rezone two properties in the Olympic View area from Attached Housing to Apartment, and decide on a development variance permit for retaining walls at 1764 Island Highway. The agenda includes several other bylaws and reports, with some items moved to later meetings.

• Introduce 2022-2026 Financial Plan Bylaw No. 1923, with 1st, 2nd, and 3rd reading
• OCP/Zoning amendment for 3601 Olympian Way from Attached Housing to Apartment
• OCP/Zoning amendment for 620 Medalist Avenue from Attached Housing to Apartment
• Development Variance Permit DVP 22-003 for 1764 Island Highway to increase retaining wall height from 1.2m to 3.9m
• Off-Street Parking Regulations Bylaw No. 1909 and Parking Variance Policy PAR_002 for 1st and 2nd reading

CANCELLED Heritage Commission

The Colwood Heritage Commission meeting scheduled for March 10, 2022, has been cancelled. The agenda contains only standard procedural items and no substantive business.

• Meeting cancelled

CANCELLED Public Hearing

This public hearing was cancelled due to a technical issue with the toll-free dial-in, postponing Council's consideration of Bylaw No. 1919, which would rezone land at 3460 and 3461 Veterans Memorial Parkway to allow two 6-storey apartment buildings (180 units) and two 6-storey mixed-use buildings (100 units plus commercial space). The hearing will be rescheduled; written submissions received are part of the record.

• Bylaw No. 1919 rezones CD22 zone for 280 dwelling units and up to 1,394 m² commercial floor area
• Community amenity contributions: $2,000–$2,500 per unit plus $30,000 for a crosswalk
• Applicant: BC-ALTA Developments
• Written submission opposing the project from a nearby resident
• Hearing cancelled due to toll-free dial-in routing issue

Committee of the Whole

The Committee of the Whole will hear the West Shore RCMP 2021 annual report and consider three rezoning applications: two to change land use designations from Attached Housing to Apartment (3601 Olympian Way and 620 Medalist Avenue), and one to rezone 2353 and 2361 Sooke Road to a new Comprehensive Development Zone with conditions including a $24,000 tree fund contribution and electric vehicle charging requirements. The agenda also includes adoption of the March 1, 2022 minutes and public input.

• West Shore RCMP 2021 Annual Report
• OCP/Zoning amendment for 3601 Olympian Way from Attached Housing to Apartment
• OCP/Zoning amendment for 620 Medalist Avenue from Attached Housing to Apartment
• Rezoning of 2353 and 2361 Sooke Road to Comprehensive Development Zone with $24,000 tree fund contribution
• Public participation and adoption of minutes

Special Committee of the Whole (Budget)

Colwood's Special Committee of the Whole (Budget) is reviewing the 2022-2026 Draft Financial Plan and a sewer user fee review. The committee will recommend whether to increase the COPE program fee, fund several 2022 services, and keep capital projects in the plan. It will also choose a timeline to fully fund CRD sewer costs from user fees.

• Sewer user fee options to fund 100% of CRD sewer costs by 2026, 2031, or 2022
• COPE program fee increase request from $115,000 to $160,000 annually
• West Shore Parks & Recreation Skate Park contribution of $99,900 in draft plan
• Dunsmuir Sport Court and Park Improvements capital projects in draft 2022-26 plan
• 2022 funding decisions: enhanced branch drop-off, bike lane maintenance, Greater Victoria Green Teams, irrigation maintenance

Council

Colwood Council is meeting electronically to decide on several items, including allocating an additional $4,500 from the Climate Action Reserve Fund for the CleanBC Homes Renovation Rebate Program, awarding up to $12,200 in grants to two organizations, and giving third reading to a rezoning bylaw for 2350 Sooke Road. The agenda also includes updates on the Low Carbon Resilience Project, Heritage Strategy, and Active Transportation Network Plan, plus a request for a letter of support for a Community Gaming Grant. The meeting will close to the public for in-camera discussions on personnel, land, and legal matters.

• Allocate $4,500 from Climate Action Reserve Fund for CleanBC rebate program (total $10,000)
• Consider grants up to $12,200 combined for Fateh Care Charity Society and Healthy Schools, Healthy People
• Third reading of Bylaw 1913 (CD33) rezoning at 2350 Sooke Road
• Request for letter of support for Arts & Culture Colwood Society gaming grant
• Remove Colwood Clean-up Program from budget

Public Hearing

Colwood City Council is holding a public hearing to hear views on Bylaw 1913, which would rezone 2350 and 2356 Sooke Road from Residential 1 (R1) to Comprehensive Development (CD33-2350 Sooke) to permit a six-storey rental apartment building with 80 m² of commercial space. The hearing is electronic only due to COVID-19. Council will not answer questions about the proposal except for clarification. Written submissions are due by 12:00 pm on the day of the hearing.

• Rezoning of 2350 & 2356 Sooke Road from R1 to CD33 zone
• Permits six-storey rental apartment building with 80 m² commercial space
• Applicant: Westcor Lands Ltd.
• Owner must contribute $500 per additional unit to Affordable Housing Fund and $1,500 per additional apartment unit to Community Amenity Fund
• Base development limited to 2 dwelling units unless contributions are made

CANCELLED Board of Variance

This Board of Variance meeting, scheduled for February 22, 2022, was cancelled. The agenda contains only standard procedural items (approval of agenda, adoption of minutes, unfinished business, new business, adjournment) with no substantive items listed.

• Meeting cancelled

Special Heritage Commission

The Colwood Heritage Commission is meeting electronically to receive a mid-project report on the Colwood Heritage Strategy from consultants C+S Planning Group, including findings from document reviews, workshops, and public surveys. The commission will also hear a verbal update on the 150 Time Immemorial Grant Program application. The agenda includes adoption of the agenda and minutes from the October 27, 2021 meeting.

• Mid-project report on Colwood Heritage Strategy by Maria Stanborough, C+S Planning Group
• Verbal update on 150 Time Immemorial Grant Program application by Iain Bourhill
• Adoption of minutes from October 27, 2021 Special Heritage Commission meeting
• Review of existing documents including OCP, Parks Master Plan, and Heritage Inventory

Special Committee of the Whole (Budget)

The Special Committee of the Whole is meeting to review the draft 2022-2026 Special Initiative Summary and Capital Budget, which outline proposed spending on projects and initiatives. The meeting will also adopt minutes from previous sessions and hear public input. This is a budget deliberation session, not a final decision-making meeting.

• Draft 2022-2026 Special Initiative Summary
• Draft 2022-2026 Capital Budget
• Municipal election funding of $50K in 2022
• Electronic records scanning initiative
• Public participation on agenda items

Council

Colwood Council is deciding on several recommendations from the February 7 Committee of the Whole, including funding a performing arts centre concept, adopting an interim community amenity contribution policy, and approving a phased paid on-call firefighter program. They will also consider park management plans, road development cost charge projects, and a tax policy update. The meeting is electronic due to COVID-19, with public participation via pre-registration or written submissions.

• $30,000 allocation to Juan de Fuca Performing Arts Centre Society for concept advancement
• Interim Community Amenity Contribution Policy: $7,500 per additional detached/duplex/townhouse unit, $4,500 per apartment unit, plus $1,500 per unit to affordable housing reserve
• Paid On-Call Firefighter Program: 24-hour staffing with phased compensation over three years
• Metchosin at Latoria intersection improvements: $3,565,000 budget for 2022 construction
• Latoria widening from Metchosin to Sparrowhawk: $2,242,500 budget, with DCC credits to Gablecraft

Special Committee of the Whole (Budget)

Colwood's Special Committee of the Whole is reviewing the draft 2022-2026 Financial Plan, which proposes a 5.48% property tax increase (about $893,200) to fund existing services, previously approved increases, new services like bike lane maintenance and a reinstated Colwood Clean-Up program, and sustainable infrastructure. The meeting includes a service plan review for general operations, with most services recommended to be maintained. The budget is a draft and will be refined in upcoming meetings before adoption.

• Proposed 5.48% property tax increase ($893,200) for 2022
• Fire Rescue service level recommended to INCREASE (Paid on Call, $198,800)
• New bike lane maintenance ($8,200) and reinstated Colwood Clean-Up ($27,700)
• Policing E-Comm transition ($82,600)
• Pacific Centre Family Services COPE support increase ($45,000)

Committee of the Whole

The Committee of the Whole will discuss and recommend to Council several items, including a $30,000 grant to advance a performing arts centre, a new community amenity contribution policy for rezonings, a phased paid on-call firefighter program, and multiple road construction projects. They will also consider a tax policy update and parks master plan implementation.

• $30,000 allocation to Juan de Fuca Performing Arts Centre Society for concept advancement
• Interim Community Amenity Contribution Policy: $7,500 per additional detached/duplex/townhouse unit, $4,500 per apartment, $1,500 for affordable housing
• Paid on-call firefighter program: phased compensation over three years
• Road projects: Metchosin at Latoria intersection ($3,565,000), Latoria widening ($2,242,500), Metchosin improvements ($2,260,763)
• Tax policy: suspend shift of property tax burden between classes in 2022

Board of Variance

The Colwood Board of Variance will consider one application (BV-22-001) to relax the Land Use Bylaw to allow an accessory building at 687B Mount View Avenue to exceed the maximum size from 60m² to 71.9m². The variance is needed to keep an existing bathroom and mudroom within property lines after a lot line adjustment. The board will also adopt minutes from previous meetings and receive public input.

• Variance request BV-22-001: increase accessory building size limit from 60m² to 71.9m² at 687B Mount View Avenue
• Purpose: maintain existing bathroom and mudroom in accessory building; enable lot line adjustment subdivision
• Two written public submissions received after agenda publication
• Adoption of minutes from April 27, 2021 and August 10, 2021 meetings

Council

Colwood Council is meeting electronically to consider several recommendations from the January 17 Committee of the Whole, including partnering with Habitat for Humanity and the Community Social Planning Council on affordable housing, establishing a public art funding policy, and approving a development variance permit. Council will also review the 2022 West Shore Parks and Recreation Society budget, the 2022 Service Review, and a referral from Langford regarding a rezoning that may impact traffic in South Colwood. The agenda includes adoption of minutes, bylaw readings for sewer local area service enlargements, and a closed session.

• Draft 2022 West Shore Parks and Recreation Society budget and requisition request
• Development Variance Permit DVP 21-013 for 3438 Ryder Hesjedal Way (retaining wall height and setback reductions)
• Bylaw 1742-02 Development Permit Delegation Amendment adoption
• Bylaws 1917 and 1918: sewer LAS enlargements for 3378 Wishart Road (first, second, third reading)
• Langford referral: request for joint traffic analysis on South Langford growth impacts on South Colwood

Emergency Planning Committee

This is a regular meeting of Colwood's Emergency Planning Committee, with no major decisions or public hearings on the agenda. The committee will hear reports from the chair and various agencies, including updates on emergency preparedness activities. The agenda is largely procedural, consisting of agenda approval, minutes adoption, and scheduled reports.

• Report from Assistant Chief Greg Chow
• Agency reports from Colwood Administration, Engineering, Emergency Program Consultant, Communications, Support Services, Royal Roads University, West Shore Parks and Recreation, and Westshore RCMP
• Next meeting scheduled for March 15, 2022

Committee of the Whole

The Colwood Committee of the Whole is meeting electronically to discuss and potentially recommend to Council several items, including partnerships for affordable housing, a public art funding policy, a development variance, and other development-related matters. The agenda includes both new business and routine procedural items, with public participation available electronically or by written submission.

• Potential partnership with Habitat for Humanity Victoria to increase affordable homeownership
• Potential partnership with Community Social Planning Council for a Colwood Rent Bank
• Public Art Funding Policy: proposed $25,000 annual transfer to Public Art Reserve Fund or 1%/0.5% of capital project budgets
• Development Variance Permit DVP 21-013 for 3438 Ryder Hesjedal Way to increase retaining wall height and reduce setbacks
• Encroachment agreement for Building 1 at Colwood Corners (1.0m roof, 0.3m parapet into Colwood Crescent right-of-way)

CANCELLED - Heritage Commission

This Heritage Commission meeting scheduled for January 13, 2022, has been cancelled. The agenda contains only standard procedural items such as call to order, approval of minutes, and public participation, with no substantive business listed.

• Meeting cancelled
• Standard agenda items only: call to order, agenda approval, minutes, public participation, reports, unfinished/new business, adjournment

Council

Colwood Council is meeting to decide on several items, including first and second reading of a new Off-Street Parking Regulations Bylaw and a related Land Use Bylaw amendment, plus adoption of a Parking Variance Policy. They will also vote on awarding $34,200 in 2022 grant-in-aid funding to 19 local organizations, and discuss a draft request for proposals regarding the Royal Bay rabbits. Two notices of motion—limiting surface parking lots for auto sales and an affordable housing workshop—are scheduled for discussion at the January 24 meeting.

• 2022 Grant In Aid: $34,200 total to 19 recipients, including $6,200 to Arts & Culture Colwood Society and $4,000 to Big Brothers Big Sisters
• First and second reading of Off-Street Parking Regulations Bylaw No. 1909, 2022
• First and second reading of Land Use Bylaw Amendment No. 189 (Off-Street Parking), Bylaw No. 1916, 2022
• Adoption of Parking Variance Policy (PAR002)
• Adoption of sewer bylaws for LAS enlargement at 3434 Karger Terrace (Bylaws 1914 and 1915)