Colwood public meetings in 2023

Emergency Planning Committee

The committee will meet to review reports from various agencies including Westshore RCMP and Emergency Support Services. The agenda includes the adoption of previous minutes and reports from the Emergency Program Coordinator.

• Adoption of September 19, 2023, meeting minutes
• Report from Emergency Program Coordinator Josh Pettigrew
• Agency reports from Colwood Administration, Engineering, Emergency Communications, and ESS
• Reports from Royal Roads University and West Shore Parks and Recreation

Special Environment Committee

The Environment Committee is reviewing a briefing on the Zero Carbon Step Code to determine if Colwood should adopt Emissions Level 4. This change would require new residential and commercial buildings to use electric space and hot water heating. The discussion includes regional consistency with neighboring municipalities and potential impacts on building costs and electrical capacity.

• Briefing on Zero Carbon Step Code impacts by Byron Grant
• Proposal to adopt Emissions Level 4 for all new buildings
• Discussion on electric vs. gas hot water heating costs
• Review of regional adoption by Victoria, Saanich, and View Royal
• Discussion of renewable natural gas and electrical supply capacity

Council

The Council is reviewing several items including a biodiversity study for Esquimalt Lagoon and an amendment to the Beachlands Development Agreement. Discussions also cover participation in a regional accessibility committee and potential improvements to the Wale and Wilfert intersection.

• Beachlands Development Agreement amendment to include the Royal Beach Parks Master Plan
• Biodiversity baseline study for the bird sanctuary at Esquimalt Lagoon
• Proposed participation in the Capital West Accessibility Advisory Committee
• Deferral of Fulton Road active transportation works due to increased costs
• Adoption of Bylaw No. 2002 Nuisance Abatement and Cost Recovery

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• Special 'In-Camera' meeting scheduled for November 14, 2023, at 4:00 PM
• Potential discussion of personal information regarding municipal employees or agents
• Potential discussion regarding labour or employee relations
• Potential discussion regarding land acquisition, disposition, or expropriation
• Potential receipt of solicitor-client privileged advice

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for November 9, 2023, at 2:00 PM has been cancelled. No business was conducted.

Planning and Land Use Committee

The Planning and Land Use Committee is reviewing omnibus amendments to the Sign Bylaw and the Land Use Bylaw. The committee is also considering an amendment to the Olympic View Local Area Plan.

• Omnibus amendments to Sign Bylaw No. 60 to prohibit rotating signs and update sign districts
• Amendment to the Olympic View Local Area Plan (OCP Amendment Bylaw No. 1700-09)
• Omnibus amendments to Land Use Bylaw No. 151
• Rezoning discussion for 641 Latoria Road (from R1 to Comprehensive Development Zone)

Waterfront Stewardship Committee

The Waterfront Stewardship Committee is reviewing a proposal to close Ocean Blvd during avian nesting season to reduce human disturbance. Staff provided background on the Esquimalt Lagoon Migratory Bird Sanctuary, including the impacts of traffic, off-leash dogs, and Canada Geese.

• Proposal to close Ocean Blvd during avian nesting season (mid-March to mid-July)
• Review of 'How we use and enjoy Ocean Boulevard' survey results (3,807 responses)
• Discussion of Canada Goose Management Service Establishment Bylaw (2023)
• Review of Colwood Animal Control Bylaw No. 1533 regarding on-leash requirements

Council

Council will consider long-term road cross-section options for the Sooke Road corridor and discuss potential new bylaws for election signage. The meeting also includes discussions on controlled substances in public places and road dedication for the BC Transit Rapid Bus Line.

• Sooke Road Corridor: Council to choose from six long-term cross-section options
• Election Signage: Motion to research bylaws limiting sign sizes and public locations
• BC Transit: Authorization to dedicate land at Ocean Boulevard and Island Highway for Rapid Bus Line
• Mary Anne Crescent: Development Variance Permit to reduce road right of way from 20.0m to 18.0m
• Latoria South Quarry Park: Approval of Landscape Conceptual Plan Amendment

Active Transportation Committee

The committee is reviewing feasibility studies for active transportation near Fort Rodd Hill and Fisgard Lighthouse. Members are also reviewing the 2022 CRD Origin Destination Household Travel Study and various local infrastructure projects.

• Feasibility study for a multi-use pathway and roundabout on Ocean Boulevard
• Review of the 2022 CRD Origin Destination Household Travel Study results
• Proposed intersection improvements at Wale and Wilfert
• Briefing on the Sidewalk and Bike Lane Program
• Discussion of community science platforms for municipal planning

Environment Committee

The committee received an overview of the Colwood Climate Action Plan, which aims for net-zero emissions by 2050. Members also discussed proposals for an environment-themed Big Ideas Fair to be included in the city's Communications and Engagement Plan.

• Overview of the Colwood Climate Action Plan
• Proposal for an environment-themed Big Ideas Fair
• Discussion of the Climate Planning Foundations Report

Council

The Colwood City Council will consider several rezoning applications and multiple new bylaws. Key items include awarding a pedestrian overpass contract and discussing potential restrictions on election signage and controlled substance use in public places.

• Awarding $5,113,670.23 contract to SureSpan Construction Ltd. for Galloping Goose Pedestrian Overpass
• Rezoning 641 Latoria Road from Residential 1 to a Comprehensive Development Zone
• Proposed amendment to development agreement conditions for 2324 Sooke Road
• Adoption of Bylaw 1990 Park Improvement Development Cost Charge Bylaw
• Consideration of Bylaw 2002 Nuisance Abatement and Cost Recovery

Planning and Land Use Committee

The Planning and Land Use Committee is reviewing a rezoning application to convert 641 Latoria Road from Residential 1 to a Comprehensive Development Zone. The proposal by 641 Latoria Development Ltd. includes 29 three-storey townhome units. The application includes several environmental and green building conditions, such as habitat restoration and electric heat pumps.

• Rezoning application for 29 townhomes at 641 Latoria Road
• Requirement for 1,544m² of environmental conservation and restoration area
• Cash-in-lieu of replacement trees at $1,000 per tree at a 2:1 rate
• Green building requirements including EV charging, solar readiness, and no natural gas connections
• Proposed road dedication to achieve a 25.8m right of way width along Latoria Road

Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee is reviewing a proposal to amend the Latoria South Quarry Park Landscape Conceptual Plan. The amendment proposes replacing a previously planned amphitheater with a downhill bike skills park and pump track. The committee will also discuss updates to the Urban Forest Strategy, the Pesticide Use Bylaw, and the Dunsmuir Sport Court.

• Latoria South Quarry Park Plan Amendment (replacing amphitheater with bike skills park and pump track)
• Urban Forest Strategy Update
• Pesticide Use Bylaw Update
• Dunsmuir Sport Court Update

Special Heritage Commission

The Heritage Commission is reviewing a draft Heritage Conservation Plan for the historic Colwood Dairy and Cheese House located at 468 Goldstream Avenue. The plan outlines the relocation of the building to a future public park to allow for the construction of three condominium towers on the remaining site.

• Draft Heritage Conservation Plan for Colwood Dairy and Cheese House
• Proposed relocation of building to the southwest corner of the site
• Redevelopment of remaining site for three condominium towers
• Preservation of 1850s masonry walls and unique clay brick floor

Council

The Council is reviewing several major planning documents, including the Sewer Master Plan and Stormwater Master Plan. They are also discussing the Housing Accelerator Fund application and the appointment of KPMG LLP as external auditors.

• Lease agreement for 170 Goldfinch Road to be used as a community arts centre
• Proposed formation of an Infrastructure Advisory Committee
• Housing Accelerator Fund Application for Colwood
• Appointment of KPMG LLP as external auditors for fiscal years 2023-2027
• Sewer Master Plan and septic system replacement program options

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in camera. The meeting will begin in public before a resolution is passed to exclude the public for confidential matters.

• Special meeting of Council 'In-Camera'
• Discussion of personal information regarding municipal officers or employees
• Discussion regarding land acquisition, disposition, or expropriation
• Receipt of solicitor-client privileged advice
• Negotiations regarding preliminary municipal service provisions

Emergency Planning Committee

The Emergency Planning Committee will meet to receive reports from various agencies including Engineering, Emergency Communications, and the Westshore RCMP. The agenda includes the adoption of previous minutes and reports from the Chair.

• Agency reports from Colwood Administration, Engineering, Emergency Communications, and ESS
• Reports from Royal Roads University and West Shore Parks and Recreation
• Report from Westshore RCMP

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for September 14, 2023, at 2:00 PM has been cancelled. No business was conducted.

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will move to an in-camera session to discuss preliminary municipal service negotiations.

• Special meeting of Council 'In-Camera'
• Discussion of municipal service negotiations under Community Charter section 90 (1)(k)

Planning and Land Use Committee

The Planning and Land Use Committee will discuss a request to decrease the minimum side-yard setback for an accessory dwelling unit from 3.64m to 1.5m. The applicant intends to build a garden suite to provide rental housing for students. The committee can recommend approval, deferral, or denial to Council.

• Development Variance Permit DVP-23-006: 276A Belmont Road setback reduction
• Approval of July 4, 2023, meeting minutes
• Public participation regarding Bylaw 1913 CD33 - 2350 Sooke Road is prohibited

Council

Council will consider a rezoning application for 2324 Sooke Road and endorse a draft Climate Action Plan. The meeting also includes a proposal for a joint accessibility advisory committee and a renewal of a fire rescue mutual aid agreement with Langford.

• Rezoning application RZ-22-016 for 2324 Sooke Road
• Draft Climate Action Plan and Climate Planning Foundations Report
• Mutual Aid Agreement renewal with City of Langford for fire rescue services
• Notice of Motion regarding the Accessible British Columbia Act
• Bylaw No. 1913 CD33 - 2350 Sooke Road adoption

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will open to the public before Council passes a resolution to exclude them under the Community Charter.

• Special 'In-Camera' meeting scheduled for August 28, 2023, at 2:30 PM

Cancelled - Planning and Land Use Committee

The Planning and Land Use Committee meeting scheduled for August 8, 2023, has been cancelled. No business was conducted.

CANCELLED - Heritage Commission

The Heritage Commission meeting scheduled for July 13, 2023, at 2:00 PM was cancelled. No business was conducted.

Council

The Council will consider a $8,857,500 budget for a new Public Works Building and a $393,128.49 paving contract. Other items include discussions on waterfront stewardship, pesticide use bylaws, and various development variance permits.

• Proposed $8,857,500 budget for a 973 m2 Public Works Building
• $393,128.49 contract award to Capital City Paving for the 2023 Paving Program
• Bylaw No. 1940 adoption for cannabis retail at 681 Allandale Road
• Bylaw No. 1989 third reading for land use amendment at 2054-2076 Sooke Road
• Development Variance Permit for 3608 Ryder Hesjedal Way regarding bicycle parking

Notice of Meeting

The Colwood City Council will hold a special meeting closed to the public. The meeting is being held in-camera to discuss municipal service negotiations and other matters protected under the Community Charter.

• Special 'In-Camera' meeting scheduled for July 10, 2023, at 2:30 PM

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• Special 'In-Camera' meeting scheduled for July 6, 2023, at 6:30 PM

Planning and Land Use Committee

The Planning and Land Use Committee will review two development variance permit applications. One involves a proposed subdivision at 783 Cuaulta Crescent, and the other concerns sign regulations at 651 Allandale Road.

• DVP-23-004: Proposed subdivision of 783 Cuaulta Crescent into four lots
• DVP-23-004: Request to decrease front yard setback from 7.5m to 7.2m at 783 Cuaulta Crescent
• DVP-23-004: Request to decrease access strip width from 6.0m to 5.33m at 783 Cuaulta Crescent
• DVP-23-003: Request to increase freestanding signs from 1 to 3 at 651 Allandale Road
• DVP-23-003: Request to increase facia signs from 1 to 5 at 651 Allandale Road

Council

The Council will discuss the allocation of a $6,642,000 Growing Communities Fund grant and review the 2022 Statement of Financial Information. The meeting also includes discussions on active transportation workshops and sewer local area service enlargement bylaws.

• Allocation of $6,642,000 Growing Communities Fund grant
• Adoption of Sewer Local Area Service Enlargement Amendment Bylaws No. 1991 and 1992
• Approval of 2022 Statement of Financial Information
• First, second, and third readings of Park Improvement Development Cost Charge Bylaw 1990
• Purchase of VMC 1200 Zero Emission Dump Truck from Vicinity Motor Corporation

CANCELLED - Waterfront Stewardship Committee

The Waterfront Stewardship Committee meeting scheduled for June 22, 2023, has been cancelled. No business was conducted or discussed.

Active Transportation Committee

The Active Transportation Committee is reviewing a request to waive required frontage improvements for a subdivision at 783 Cuaulta Crescent. Staff recommends denying the request and requiring the developer to provide cash-in-lieu to cover future construction costs.

• Development Variance Permit (DVP-23-004) for 783 Cuaulta Crescent
• Proposed subdivision of one single-family lot into four new lots
• Estimated $131,400.00 cost for required frontage works
• Proposed installation of 90m of sanitary sewer main

Environment Committee

The Environment Committee is considering a request to remove eight private trees to allow for driveway repairs and utility service improvements. Staff recommend exploring options to retain two protected Douglas fir trees located in the city right-of-way.

• Tree removal request for 608 Kelly Road
• Discussion of major environmental projects in Colwood
• Review of April 17, 2023, meeting minutes

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in camera. The meeting will begin in public before a resolution is passed to exclude the public under the Community Charter.

• Special meeting scheduled for June 14, 2023, at 6:30 PM
• Potential discussion of personal information regarding municipal officers or employees
• Potential discussion of preliminary municipal service negotiations

Council

The Council will consider a new Tenant Assistance Policy and a budget amendment for a full-time volunteer coordinator. The meeting also includes several bylaw readings regarding land use, tax collection, and sewer services.

• Proposed Tenant Assistance Policy for rezoning applications involving residential displacement
• Budget amendment for a full-time volunteer coordinator and consultant engagement
• Bylaw No. 1989 Land Use Amendment (2054-2076 Sooke Road) - 1st and 2nd Reading
• Bylaw No. 1993 Alternative Tax Collection Scheme - 1st, 2nd, and 3rd Reading
• Sewer Local Area Service Enlargement Amendment Bylaws for 515 Cairndale Road

Special Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee is reviewing the city's Terms of Reference and receiving an overview of the Parks and Recreation Master Plan. The plan provides a 10-year vision for managing parks, trails, and recreation services in Colwood.

• Review of Parks, Trails and Recreation Committee Terms of Reference
• Overview of Parks and Recreation Master Plan (PRMP)
• Discussion of incoming parklands including Latoria South (6.9 ha) and Royal Beach (19.3 ha)
• Review of capital recommendations including waterfront improvements and trail networks
• Review of policy recommendations regarding park acquisition and sea level rise adaptation

CANCELLED - Planning and Land Use Committee

The Planning and Land Use Committee meeting scheduled for June 5, 2023, has been cancelled. No business was conducted or scheduled for this session.

CANCELLED - Parks, Trails, and Recreation Committee

The Parks, Trails, and Recreation Committee meeting scheduled for June 5, 2023, has been cancelled. No business was conducted or scheduled for discussion.

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in private. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• Special meeting scheduled for May 25, 2023, at 6:30 PM
• Discussion regarding preliminary municipal service negotiations
• Consideration of authority to allow non-employees to attend closed meetings

Council

Council will review a request to increase funding for Pacific Centre Family Services Association and discuss traffic calming on Lagoon Road. The meeting also includes discussions on the Gateway & Triangle Lands Vision and a potential new policy for tenant displacement assistance.

• Proposed budget increase for Pacific Centre Family Services Association from $160,000 to $184,000 for 2023
• Proposed installation of traffic delineator posts on Lagoon Road
• Notice of motion regarding a Tenant Assistance Policy for rezoning applications
• Endorsement of the Gateway & Triangle Lands Vision and Action Plan
• Park Improvement Development Cost Charge Bylaw financial model approval

Special Waterfront Stewardship Committee

The Waterfront Stewardship Committee is reviewing a detailed engineering analysis to inform the design and financial planning of the Colwood Waterfront Stewardship Plan. The report recommends design amendments to mitigate storm damage and suggests a $815,000 reserve fund for repairs following extreme storm events.

• Detailed Engineering Analysis report by Associated Engineering (B.C.) Ltd.
• Proposed $815,000 reserve fund for repairs after 1.0% Annual Exceedance Probability storms
• Estimated $11.9M in 2023 dollars for additional materials to meet minimum elevations
• Proposed redesign of the waterfront multi-use pathway intersection at Perimeter Park
• Proposed raising of the roadway at the northern end of Ocean Blvd

Emergency Planning Committee

The committee will meet to review agency and departmental reports regarding emergency preparedness. The agenda includes updates from Colwood Administration, Engineering, Emergency Communications, Emergency Support Services, Royal Roads University, West Shore Parks and Recreation, and the Westshore RCMP.

• Departmental reports from Colwood Engineering and Public Works
• Emergency Communications updates
• Emergency Support Services (ESS) activity reports
• Royal Roads University safety and campus updates
• West Shore Parks and Recreation emergency planning reports

Special Council

The Colwood City Council is meeting to consider the adoption of Bylaw No. 1980-01. This bylaw would replace the 2023 Property Value Tax Rates for various property classes to meet municipal obligations.

• Adoption of Tax Rate Bylaw No. 1980-01 (Schedule A)
• 2023 Residential property tax rate of $2.2074 per $1,000 taxable value
• 2023 Business Other property tax rate of $11.0892 per $1,000 taxable value

Heritage Commission

The Commission will review the Colwood Heritage Commission Bylaw (Terms of Reference) and receive updates on the Heritage Strategy and Indigenous Protocol Development project. Additionally, staff will provide an update regarding a partnership with Parks Canada on National Urban Park feasibility.

• Review of Colwood Heritage Commission Bylaw (Terms of Reference)
• Update on Heritage Strategy and Indigenous Protocol Development Project
• Update on Colwood Partnership with Parks Canada - National Urban Park Feasibility
• Public hearing item: Bylaw 1913 CD33 - 2350 Sooke Road

Special Council

Council will discuss the 2022 draft audit findings and review the 2022 consolidated financial statements for approval. Additionally, the meeting includes the first, second, and third readings of the 2023 Tax Rate Bylaw.

• Review of 2022 Draft Audit Findings Report by MNP LLP
• Approval of 2022 Consolidated Financial Statements
• First, second, and third readings of Bylaw No. 1980-01 Tax Rate Bylaw (Schedule A)
• Public participation regarding Bylaw 1913 CD33 - 2350 Sooke Road

Council

Council will consider rezoning properties at 2054-2076 Sooke Road to include a 20-year rental housing covenant. The meeting also includes endorsements for Havenwood and Latoria Creek park management plans and the adoption of a new tax rate bylaw.

• Rezoning 2054-2076 Sooke Road to Transit Growth Area 1 Zone
• Endorsement of Havenwood and Latoria Creek Park Management Plans
• Adoption of Bylaw No. 1980 - Tax Rate Bylaw
• $1,000 grant for Shore to Shore West Shore Pottery Studio Tour
• $2,500 grant for Penmar Community Arts Society

Planning and Land Use Committee

The Planning and Land Use Committee is reviewing the proposed Transit Growth Area 1 (TGA1) template zone. The committee will also discuss rezoning applications for 2324 Sooke Road and multiple properties at 2054-2076 Sooke Road.

• Briefing on the proposed Transit Growth Area 1 (TGA1) template zone
• Rezoning application RZ-22-016 for 2324 Sooke Road (proposed 70-unit, 6-storey apartment)
• Rezoning application RZ-22-017 for 2054-2076 Sooke Road (proposed TGA1 zone conversion)
• Proposed 20-year rental tenure covenant for 2054-2076 Sooke Road
• Required 30m Sooke Road cross-section road dedication for 2054-2076 Sooke Road

Waterfront Stewardship Committee

The Waterfront Stewardship Committee is reviewing its Terms of Reference and discussing current waterfront projects. The meeting includes a review of the draft Colwood Waterfront Stewardship Plan, which outlines ecological restorations and a continuous multi-use path.

• Review of Waterfront Stewardship Committee Terms of Reference
• Overview of National Urban Park Project and coastal flood risk mitigation
• Assessment of Ocean Boulevard Sanitary Lift Station
• Review of Draft Colwood Waterfront Stewardship Plan
• Discussion of six sub-area plans including South Beach and Perimeter Park

Special Council

Council will discuss the 2023 Tax Rate Bylaw, which proposes a 6.71% property tax increase. The meeting also includes proposed budget shifts to increase Council remuneration and decrease economic development spending.

• Proposed 6.71% property tax increase for 2023
• Proposed increase of Council remuneration budget from $141,700 to $223,100
• Proposed decrease of economic development budget from $47,600 to $16,300
• Three readings of Tax Rate Bylaw No. 1980, 2023
• Three readings of Sewer Utility Bylaw No. 1983, 2023

Special Council

Council is reviewing land use clarifications for the NW corner of Royal Beach and considering a revised Parks Plan. They will also discuss the first and second readings of an amendment to the Colwood Official Community Plan regarding the Royal Beach Sub Area Plan.

• Clarifications on land use of NW corner and Village Plaza at Royal Beach
• Endorsement of the revised Royal Beach Parks Plan
• First and second reading of Bylaw No. 1700-08 (Royal Beach Sub Area Plan amendment)
• Public submissions regarding residential zoning vs. parkland at Royal Bay Beachlands

Board of Variance

The Board of Variance will consider an application to decrease the required rear lot line setback from 7.5m to 6.3m at 655 Jadel Drive. The applicant seeks to rebuild a single-family dwelling on the historical footprint of a previous structure. Staff have provided options to either approve or deny the request.

• Variance request for 655 Jadel Drive to reduce rear setback from 7.5m to 6.3m
• Proposed development of a single-family dwelling on a 696m2 lot
• Application BV-23-001 regarding Colwood Land Use Bylaw No. 151

Council

The Council will consider several new business items, including the introduction of a Transit Growth Area 1 zone and a request to extend the fire dispatch services contract with the City of Surrey. Other discussions include potential uses for the City building at 170 Goldfinch Rd and a non-medical cannabis license application for 681 Allandale Road.

• Introduction of Transit Growth Area 1 (TGA1) Zone to Land Use Bylaw
• Non-Medical Cannabis License application for 681 Allandale Road
• Five-year extension of fire dispatch services contract with the City of Surrey
• Tree removal request for 777 Sunridge Valley Drive
• Consent for 816 Batting Place to connect to Langford Municipal Sewer System

Active Transportation Committee

The Active Transportation Committee will discuss the 2023 Colwood Active Transportation Network Plan (ATNP) for potential recommendation to Council. This second draft incorporates public and stakeholder feedback to guide future master planning for sidewalks and cycling infrastructure. The plan includes a proposed 15-year capital plan for priority projects.

• Recommendation to adopt the 2023 Active Transportation Network Plan
• Proposed 15-year Capital Plan for priority sidewalk and cycling projects
• Estimated non-DCC project costs: $475,000 (Priority 1), $7.6-million (Priority 2), and $5.2-million (Priority 3)
• Estimated DCC project costs: $22.4-million (Priority 1), $17.5-million (Priority 2), and $11.8-million (Priority 3)
• Review of Active Transportation Terms of Reference

Environment Committee

The Environment Committee will discuss a request to remove a shared Leyland Cypress tree. Residents report the tree is damaging utility infrastructure and private driveways, while staff recommend a 2:1 tree replacement if removal is approved.

• Tree removal request for a private/public shared tree at 777 Sunridge Valley Road
• Review of Environment Committee Terms of Reference
• Proposed 2:1 tree replacement ratio for boulevard planting if removal is granted

Council

Council will review a report on Mayor and Council remuneration and discuss potential regulations for cosmetic pesticides. The meeting also includes briefings on active transportation projects and decisions on several land use and sign bylaws.

• Council Remuneration Review Report regarding salary adjustments and CPI increases
• Proposed regulation of cosmetic pesticides on residential and municipal properties
• Sidewalk and Bike Lane Program: Active Transportation Projects Design Briefing
• Bylaw No. 1921 - Land Use Bylaw Amendment (2353/2361 Sooke Road) adoption
• Bylaw No. 1922 - Sign Bylaw Amendment (CD34 Zone) adoption

Board of Variance

The Board of Variance will discuss an application to decrease the required front lot line setback for an accessory building from 7.5m to 1.5m. The applicant states the variance is necessary to provide an accessible garden suite for aging parents due to site topography and space constraints.

• Variance request for 549 Delora Drive to reduce front setback from 7.5m to 1.5m
• Proposed 2-bedroom, 1-bathroom garden suite with heat pump
• Application includes potential impact to two on-site deciduous trees

Council

Council is considering the adoption of a five-year financial plan and land use amendments for accessory dwelling units. The meeting includes discussions on forming a regional accessibility committee and potential amendments to the urban forest and sign bylaws.

• Adoption of 2023-2027 Financial Plan Bylaw No. 1979
• Adoption of Land Use Amendment Bylaw No. 1967 (Accessory Dwelling Unit)
• Proposed $10,000 contribution to a regional accessibility committee
• Notice of motion to regulate cosmetic pesticides on residential and municipal properties
• Notice of motion regarding tree removal permit processes

Emergency Planning Committee

The committee reviewed reports from various agencies regarding emergency communications, support services, and public works. Discussions included upcoming emergency preparedness training, grant applications, and the status of local reception centre agreements.

• Emergency Preparedness Fair scheduled for May 7 at Westshore Parks & Recreation
• Renewal of Colwood and View Royal Emergency Support Services agreement for 5 years
• Two grant applications to the Community Emergency Preparedness Fund (CEPF)
• Ammonia release drill rescheduled to May due to staffing and pool maintenance
• Tsunami Planning exercise being coordinated with Westshore RCMP

Council

The Colwood City Council is considering several bylaws, including a new five-year financial plan and fee updates. They will also discuss amendments to allow for both secondary suites and garden suites on a single lot.

• Bylaw 1979: Five Year Financial Plan (2023 - 2027)
• Bylaw 1967: Accessory Dwelling Unit amendments (Third Reading)
• $18,353.50 Community Emergency Preparedness Grant application
• Adoption of fee updates for land use, sign, subdivision, and general fees
• Notice of Motion: Urban Forest Bylaw Amendment

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in-camera. The meeting will begin publicly before a resolution is passed to exclude the public to discuss personal information regarding an identifiable individual.

• Special In-Camera Meeting

CANCELLED - Heritage Commission

The Heritage Commission meeting originally scheduled for March 9, 2023, at 2:00 PM has been cancelled. No business was conducted.

Public Hearing

Council is holding a public hearing to discuss Bylaw No. 1967, which amends land use regulations for accessory dwelling units. The proposal seeks to increase the maximum size of detached garden suites and allow them on duplex or townhouse lots.

• Increase maximum detached accessory dwelling unit area from 60 m2 to 90 m2
• Permit detached garden suites in the yards of duplexes or townhouses
• Exclude garden suite area from total accessory building area calculations on a lot
• Limit accessory dwelling unit size to 90 m2 or 40% of the principal dwelling's floor area

Board of Variance

The Board of Variance will consider an application to increase the maximum permitted retaining wall height from 1.2 meters to 4.8 meters. The request aims to resolve a grade discrepancy between the road and a home's foundation to allow for a functional driveway. City staff reported no concerns regarding the proposed variance.

• Variance request for 484 Delora Drive to increase retaining wall height from 1.2m to 4.8m
• Discussion of 2-meter grade discrepancy between Delora Drive and the home's main floor
• Approval of November 22, 2022, Board of Variance minutes

Council

The Council is considering a $30,000 annual funding request for the Colwood Rent Bank and a $39,700 total grant in aid package. Additionally, staff are proposing increases to development-related fees and several bylaw amendments.

• $30,000 annual funding request for Colwood Rent Bank from the Affordable Housing Reserve Fund
• $39,700 total Grant in Aid funding for various local societies and organizations
• Proposed increases to development-related fees
• Bylaw No. 1969 adoption for main sewer LAS enlargement at 525 Langholme Drive
• Development Agreement amendment for 468 Goldstream Avenue regarding environmental protection

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in camera. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• Special meeting of Council 'In-Camera'
• Discussion of personal information regarding municipal officers or employees
• Discussion of labour or employee relations
• Preliminary negotiations regarding municipal services
• Discussions regarding municipal objectives and annual report preparation

CANCELLED - Special Council - Budget Deliberations

The Special Council meeting scheduled for February 24, 2023, to discuss budget deliberations was cancelled. All business was completed at the previous Special Council Meeting on January 23, 2023.

• Meeting cancelled

Special Council - Budget Deliberations

Council is reviewing the 2023-2027 Draft Financial Plan, including debt management, capital plans, and service reviews. The meeting also includes a budget presentation for the Greater Victoria Public Library.

• Greater Victoria Public Library 2023 budget request of $21,867,418
• Proposed 2023 City of Colwood municipal contribution to library of $991,446
• 2023-2027 Draft Financial Plan review including debt and reserves
• Review of 2023 property tax projections of $19,568,400
• Discussion of special initiatives including climate action and community safety

Notice of Meeting

The Colwood City Council has scheduled a special meeting to be held in-camera. The meeting will begin publicly before a resolution is passed to exclude the public under the Community Charter.

• Special meeting of Council 'In-Camera'
• Potential discussion regarding acquisition, disposition, or expropriation of land

Special Council - Budget Deliberations

Council is reviewing the draft 2023-2027 Financial Plan, including debt management, capital plans, and service reviews. The discussion covers a proposed $54 million balanced budget for 2023 and potential tax impacts for residents.

• Proposed 2023 balanced budget of $54 million
• Estimated 7.58% tax increase (approx. $165 for an average single-family residential property)
• Proposed increase in policing service level by +1.0 RCMP officer
• Proposed termination of the Colwood Clean-up event
• Preliminary 2024/25 construction cost estimate of $20,100,000 for a facility project

Council

The Council will consider rezoning applications for 595 Bezanton Way and 3211 Jacklin Road. They will also review the West Shore Parks and Recreation 2023–2027 Financial Plan and discuss updates to the Grant in Aid Policy.

• Rezoning application RZ-22-002 for 595 Bezanton Way
• Rezoning application RZ-21-006 for 3211 Jacklin Road
• West Shore Parks and Recreation 2023–2027 Financial Plan
• Sewer LAS Enlargement Bylaws for 3346 Wishart Road
• Grant in Aid Policy and Process Review

CANCELLED - Special Council - Budget Deliberations

The Special Council meeting scheduled for February 9, 2023, to discuss budget deliberations has been cancelled.

CANCELLED - Special Council - Budget Deliberations

The Special Council meeting scheduled for February 7, 2023, to discuss budget deliberations has been cancelled. The agenda contained only standard procedural items.

Special Council

Council will consider seeking public input on the draft Royal Beach Parks Plan and may adopt the 2023 Colwood Active Transportation Network Plan for master planning. The meeting includes several written submissions from residents and the Royal Bay Homeowners Association regarding waterfront development and trail placements.

• Royal Beach - Parks Plan: Recommendation to seek public input
• 2023 Colwood Active Transportation Network Plan: Recommendation for adoption for master planning
• Public hearing restriction: Bylaw 1913 CD33 - 2350 Sooke Road
• Written submission: Royal Bay Homeowners Association concerns regarding waterfront density and amenities
• Written submission: Resident request to relocate proposed trails near Kenning Court

Special Council - Service Review

Council is meeting to discuss service profiles for Human Resources and Policing. The meeting includes a review of staff positions, budget requirements, and recent crime statistics.

• Human Resources operating budget draft of $472,300
• Policing service profile including 2022 crime statistics
• Report of 223 founded violent crime occurrences in 2022
• Report of 394 founded property crime occurrences in 2022
• Discussion of 316 Mental Health Act related files in 2022

Council

The Council is considering a $291,720 budget to advance the Policing Facilities Expansion Project. Other items include a request for a report on short-term rentals and the adoption of the 2023 Active Transportation Network Plan.

• Proposed $291,720 budget for Policing Facilities Expansion Project
• Request for report on short-term rental complaints and estimates
• Consideration of the 2023 Colwood Active Transportation Network Plan
• Request for $7,000 in financial support for Arts and Culture Colwood Society
• Sewer LAS Enlargement Bylaws for 3346 Wishart Road

Special Council - Service Review

Council will discuss service profiles for Development Services and Community Planning. The meeting includes a briefing on the West Shore RCMP detachment expansion project, which proposes redeveloping the existing site at 698 Atkins Avenue.

• Policing Facilities Expansion Project Q&A regarding West Shore RCMP detachment
• Proposed $82.4M capital cost for redeveloping the existing RCMP site to meet 2045 requirements
• Service Profile discussion for Development Services
• Service Profile discussion for Community Planning
• Written submission from Juan de Fuca Performing Arts Centre Society regarding arts and culture priorities

Special Council - Service Review

Council is meeting to discuss service profiles as part of a service review process. The meeting includes detailed reviews of the Finance, IT, GIS, and Engineering departments.

• Service Profile - Finance
• Service Profile - IT
• Service Profile - GIS
• Service Profile - Engineering
• Discussion of 2023 Finance draft budget and taxation requirements

Emergency Planning Committee

The agenda outlines the upcoming meeting for the Emergency Planning Committee. The document includes minutes from the November 15, 2022, meeting and reports from various emergency service agencies.

• Review of ongoing emergency plan updates including the Master Plan and Evacuation Plan
• Report on the successful completion of the B.C. Shakeout drill by Royal Roads University and West Shore Parks and Recreation
• Proposal to move a report to Council regarding joining the Colwood and View Royal Radio teams
• Discussion of potential short-term accommodation locations at Royal Roads University for displaced residents
• Update on Emergency Support Services (ESS) volunteer activities and training plans

CANCELLED - Heritage Commission

The Heritage Commission meeting scheduled for January 12, 2023, at 3300 Wishart Road has been cancelled. No business was conducted.

Special Council - Service Review

Council is meeting to discuss various service profiles as part of a service review. The meeting includes reviewing unfinished business regarding roads and storm sewers, as well as new business regarding fire rescue, building and bylaw, administration, and communications.

• Service Profile - Roads maintenance and 2023 priorities
• Service Profile - Storm Sewers infrastructure and maintenance
• Service Profile - Sewer Utility
• Service Profile - Fire Rescue
• Service Profile - Building and Bylaw

Special Council - Service Review

Council is conducting a 2023 Service Review to evaluate municipal service areas and determine if service levels should be maintained, increased, or decreased. The meeting includes discussions on public works, parks, boulevards, roads, storm sewers, and sewer utilities. These discussions serve as a precursor to the upcoming 2023 budget deliberations.

• Review of Public Works service profiles and 2023 priorities
• Review of Parks, Trails and Recreation operating budget
• Review of Boulevard maintenance and urban forest management
• Discussion of draft 2023 tax increase projections
• Review of Roads, Storm Sewers, and Sewer Utility service profiles

Council

Council is considering a $291,720 budget to advance the Policing Facilities Expansion Project. The meeting also includes discussions on draft park management plans for Havenwood and Latoria Creek, and proposed amendments to building permit fees and energy conservation bylaws.

• Proposed $291,720 budget for Policing Facilities Expansion Project
• Draft Park Management Plans for Havenwood and Latoria Creek Park
• Proposed reduction of building permit fees for construction values over $50,000,000
• Bylaw 1967: Land Use Amendment for Accessory Dwelling Units
• Bylaw 1968: Building Bylaw Amendment for Energy Conservation and GHG Reduction