Deep River public meetings in 2022
27 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Council Meeting
Council is deciding on the 2023 user fees and charges schedule and a pre-budget allocation for a police vehicle. The body is also discussing the West End Secondary Plan and policies for the sale of municipal lands.
- Pre-budget allocation of $82,000 from the General Reserve Fund for police vehicle replacement
- Adoption of 2023 User Fees, Rates and Charges (By-Law 64-2022)
- Approval of key terms for the sale of Hammond Court and Avon properties
- Endorsement of draft wording for the West End Secondary Plan
- Interim Tax Levy (By-Law 66-2022)
Council Meeting
Council is reviewing a draft Official Plan Amendment for the West End Secondary Plan and adopting a 2023 schedule for user fees, rates, and charges. The meeting also includes reports on Town Hall business hours and investment policies.
- Draft Official Plan Amendment for the West End Secondary Plan
- By-law Number 64-2022 to establish and require payment of fees and charges
- Proposed change to Town Hall business hours (8:30 AM to 4:30 PM)
- Deputation regarding 12 Avon Road
- Request for annual grant to North Renfrew Family Services Inc.
Striking Committee
The Striking Committee is meeting to discuss proposed appointments to advisory boards and committees. The meeting also includes the approval of minutes from February 10, 2021.
- Discussion regarding appointments to Advisory Boards and Committees
Special Council Meeting
Council is considering a report regarding the West End Land Development and the proposed Shaw Deep River Subdivision. The meeting includes a proposal for staff to formalize a property transfer between the Town and private owners to facilitate the development.
- Proposed land exchange: approximately 5.0 acres from the Town to the property owner and 9.1 acres from the owner to the Town
- Shaw Deep River Subdivision Draft Plan '1-A' featuring 85 residential units
- Report 2022-ADMIN-019 regarding West End Land Development
- By-law Number 63-2022 to confirm proceedings of the November 17, 2022 meeting
Inaugural Meeting of Council
The Town of Deep River held its inaugural meeting to swear in the Mayor, Reeve, and five Councillors. Mayor Suzanne D'Eon delivered an address outlining infrastructure projects and community goals. Council passed a confirmatory by-law to adopt the meeting's proceedings.
- Swearing in of Mayor Suzanne D'Eon, Reeve Glenn Doncaster, and five Councillors
- Passage of By-law Number 62-2022 to confirm meeting proceedings
- Discussion of $55 million potable water system and water tower refurbishment
- Mention of $10 million provincial investment for a new family health team building
- Mention of $30 million provincial investment for a 96 bed LTC facility
Council Meeting
The Council is reviewing a water utility bill deferral program for low-income seniors and persons with disabilities. Members are also discussing a $10,000 budget for a temporary infrared sauna and the termination of a fire services agreement with Canadian Nuclear Laboratories.
- By-Law 52-2022: Water Utility Deferral Program for Low-Income Seniors and Persons with Disabilities
- Approval of $10,000 from Capital Contingency Account C-130-1110-8000 for a temporary infrared sauna
- By-Law 60-2022: Termination of Fire Services Protection Agreement with Canadian Nuclear Laboratories
- Report 2022-ADMIN-018 regarding Park and Trail Emergency Service Access Points
- Review of 2021 Draft Consolidated Financial Statements
Audit Committee
The Audit Committee is meeting to receive a letter and draft consolidated financial statements for 2021 from Baker Tilly REO LLP. The committee will consider recommending the approval of these financial statements to the Council.
- Review of 2021 Draft Consolidated Financial Statements presented by Mr. Fred Sinclair, CPA, CA of Baker Tilly REO LLP
Council Meeting
Council is deciding on an Official Plan amendment to allow a third lot severance at 89 Wylie Road. The body is also reviewing a 10-year financial plan for fire services and a new employee electronic monitoring policy.
- Proposed Official Plan Amendment to redesignate 89 Wylie Road from Rural to Rural-Exception 2
- Ten-Year Fire Services Transition Financial Plan to move from full-time to composite department
- By-law Number 56-2022 regarding Electronic Monitoring of Employees Policy
- Correspondence regarding a proposed All Terrain Vehicle By-Law from resident Sheila MacCready
- Correspondence regarding emergency door-to-door notification from resident Lesley Barry
Special Council Meeting
Council received a presentation from Fotenn Planning + Design regarding initial concepts for a Downtown Community Improvement Plan. The proposal focuses on urban design, streetscapes, and waterfront enhancements to support business and tourism growth.
- Proposed transition from angled to parallel street parking
- Proposed bike lanes on Deep River Road and Ridge Road
- Proposed new public parking lot and snowmobile parking
- Proposed waterfront enhancements including a permanent stage at the amphitheatre
- Proposed new community facility for teenagers and elderly on town-owned lands
Council Meeting
Council is meeting to establish a municipal election compliance audit committee and a water utility bill deferral program. The body is also discussing the recognition of the National Day for Truth and Reconciliation as a municipal holiday.
- By-Law 51-2022: Establishment of an Election Compliance Audit Committee
- By-Law 52-2022: Water Utility Bill Deferral Program for low-income seniors and persons with disabilities
- Motion to recognize September 30th as the National Day for Truth and Reconciliation and a Municipal Holiday
- Correspondence regarding Greater Madawaska Resolution No. 200-22 opposing Federal Electoral Boundaries Commission proposals
- Closed session regarding Deep River Professional Firefighters Association transition update
Council Meeting
Council will discuss and vote on zoning and official plan amendments for a property at 226 Pine Point Road, subject to shoreline protection and water service conditions. The meeting also includes the adoption of a Council Code of Conduct by-law.
- Zoning By-Law Amendment (47-2022) and Official Plan Amendment (48-2022) for 226 Pine Point Road
- By-Law Number 49-2022 to authorize a Council Code of Conduct
- Closed session regarding Dumoulin vs. the Town of Deep River
- Closed session regarding Deep River Professional Firefighters Association Transition Update
- Correspondence regarding driving on Glendale Avenue
Council Meeting
The Town of Deep River Council is deciding on several infrastructure contracts, the sale of town-owned lands, and zoning amendments. The meeting includes a presentation for a new 85-unit residential subdivision and reviews of correspondence regarding ATV by-laws.
- Contract award of $749,462.40 to R.G.T. Clouthier Construction Ltd. for LaSalle Drive reconstruction
- Proposed sale of Avon Road property (min. $75,000) and two Hammond Court properties (min. $65,000 each)
- Sole source procurement of $20,000 to Aureus Solutions, Inc. for a Service Delivery Review
- Proposed 85-unit residential subdivision on Shaw Property (Lot 8, Range A, Township of Rolph)
- Zoning and Official Plan amendments for 226 Pine Point Road
Committee of Adjustment
The Committee of Adjustment reviewed a minor variance application for a property at 9 Avon Crescent to allow for a home addition and two accessory structures. The committee approved variances for yard depths and building heights, provided that trees along Avon Road and the rear lot line are maintained.
- Approved front yard depth of 5.47 metres at 9 Avon Crescent
- Approved rear yard depth of 6.28 metres at 9 Avon Crescent
- Approved exterior side yard depth of 4.05 metres for dwelling addition
- Approved exterior side yard depth of 2.44 metres for accessory buildings
- Approved accessory building wall height of 2.21 metres in the rear yard
Special Council Meeting
Council is meeting to appoint Christine Leon as Treasurer and authorize borrowing for municipal expenditures. The body is also deciding on a transfer payment agreement for water treatment plant upgrades and a sole-source contract for the Brockhouse Way Project.
- Appointment of Christine Leon as Treasurer effective August 22, 2022
- Sole source procurement for Brockhouse Way Project to JWK Contracting and GOA Paving
- By-Law 43-2022 for ICIP Green Stream funding to upgrade the Water Treatment Plant
- By-Law 41-2022 to authorize borrowing for expenditures for 2022, 2023, and 2024
- Repeal of By-Law 24-2022 and adoption of By-Law 40-2022 for Development Charges
Special Council Meeting
Council is meeting to receive and adopt the 2022 Asset Management Plan for Core Assets. This plan is required by Ontario Regulation 588/17 to manage the town's infrastructure and guide long-term budgeting.
- Adoption of Report Number 2022-ADMIN-013: Asset Management Plan for Core Assets
- Plan scope includes roads, domestic water supply, wastewater treatment, and stormwater management
- By-law Number 39-2022 to confirm proceedings of the meeting
Council Meeting
Council is reviewing a water utility bill deferral program for low-income seniors and persons with disabilities. The meeting includes presentations on West End Lands and asset management, as well as the adoption of a short-term road and sidewalk plan.
- Water Utility Bill Deferral Program for Low-Income Seniors and Persons with Disabilities
- Allocation of $9,000 from Capital Contingency for the Town Hall Clock Project
- Direction of $30,000 RTRF grant for marina expansion technical design
- Adoption of the 2022 Short-Term Road and Sidewalk Plan
- Appointment of Sean Patterson as Interim Treasurer and Christian Kaiser as Interim Deputy Treasurer
Council Meeting
Council is meeting to establish the 2022 municipal tax rates and approve a new Development Charges By-Law and associated interest rate policy. The body will also receive correspondence regarding a funding request for Summerfest 2022 and resident concerns about emergency access to Hill Park.
- By-Law 29-2022: 2022 Tax Rate By-Law
- By-Law 24-2022: Development Charges By-Law
- By-Law 25-2022: Development Charge Interest Rate Policy
- Request for $10,000 financial contribution for Deep River Summerfest 2022
- Resident correspondence regarding emergency access and land sale on MacDonald Street at Hill Park
Special Council Meeting
Council is deciding on a loan renewal with the Royal Bank of Canada to refinance the construction of the Deep River Sewage Treatment Plant. The body is also considering amendments to the 2022 operating budget to account for increased Payment in Lieu of Taxes (PILT) revenues.
- By-law 27-2022 to borrow up to $1,168,396.66 from Royal Bank of Canada at a 5.04% fixed rate for 5 years
- Budget amendment to increase PILT supplementary commercial from $600,000 to $931,170
- Budget amendment to increase Transfer to Reserves from $334,000 to $665,171
- Report 2022-FIN-008 regarding the Sewage Treatment Plant Loan Renewal Update
Council Meeting
Council is reviewing a service delivery report for water and wastewater operations and considering new by-laws for development charges. The meeting includes a public hearing regarding a zoning amendment for a property on Pine Point Road.
- Proposed $170,168.16 pre-budget allocation for ice resurfacer replacement
- Approval of $9,144.06 for a Sanitary Sewer Capacity Strategy contract with CIMA+
- Public meeting for Official Plan and Zoning By-Law amendments at 226 Pine Point Road
- Proposed By-Law 24-2022 for the imposition of Development Charges
- Deputation regarding a proposed Off Road Vehicle By-Law
Council Meeting
The Council will review zoning changes to allow residential use at Hammond Court and MacDonald Street. They are also considering a loan renewal for the Sewage Treatment Plant and a water tower refurbishment agreement.
- Rezoning of Hammond Court and Ridge Road from Open Space Two to Residential Two
- Rezoning of 12 MacDonald Street from Open Space Two to Residential Two
- Sewage Treatment Plant loan renewal with Northern Credit Union at an estimated 4.6% fixed interest rate
- Water Tower refurbishment agreement with Landmark Municipal Services ULC
Special Council Meeting
Council is receiving a presentation and providing guidance to staff on the West End Lands Secondary Plan, which will shape future residential development and forest preservation on about 109 acres. The presentation includes resident survey results, housing projections, and suggested directions for land use, density, and environmental design. No final decisions are being made at this meeting; it is a discussion and direction-setting session.
- West End Lands Secondary Plan: guidance to staff on vision, housing targets, and forest preservation
- Proposal to re-designate ~48 acres of municipally owned forest from Residential to Open Space
- Housing target of 150-181 new units to meet 50-60% of Deep River's future housing needs to 2036+
- Resident survey: 88% want active transportation, 65% want community gardens, 58% want splash pad
- Closed session for matters under Municipal Act, including land acquisition/disposition and litigation
Council Meeting
Deep River Council is holding a public meeting to receive input on a proposed Development Charges (DC) by-law and background study, which would impose fees on new development to fund wastewater infrastructure. Council will also hear a presentation on the town's sewer capacity analysis, which recommends re-rating the treatment plant to 3,000 m3/d. Other items include approving a $43,950.15 payment to the Pembroke and Area Airport Commission, a by-law to delegate authority to the CAO, and a collective agreement with the firefighters' association.
- Public meeting on proposed Development Charges by-law and background study
- Sewer capacity analysis presentation recommending re-rating STP to 3,000 m3/d
- Approval of $43,950.15 payment to Pembroke and Area Airport Commission
- By-law 15-2022 to delegate authority to CAO after nomination day
- By-law 16-2022 to authorize collective agreement with firefighters' association
Special Council Meeting
This special council meeting is largely procedural, with the main substantive item being a move into closed session to discuss labour relations regarding the collective agreement with the Deep River Professional Firefighters Association. The open portion includes adopting the agenda and passing a confirmatory by-law for the meeting's proceedings.
- Closed session under Municipal Act, 2001 s. 239(2)(d) for labour relations/employee negotiations
- Discussion of collective agreement between Town of Deep River and Deep River Professional Firefighters Association
- By-law 14-2022 to confirm proceedings of the April 8, 2022 special meeting
Council Meeting
Deep River Council is meeting electronically to decide on several consent items, including awarding a streetscape and urban landscape design contract to Fotenn Planning + Design, paying $43,950.15 to the Pembroke and Area Airport Commission, and approving a Seniors Community Grant application. The agenda also includes receiving a deputation about Grouse Park improvements and a closed session for firefighter negotiations.
- Award streetscape and urban landscape design RFP to Fotenn Planning + Design
- Pay $43,950.15 to Pembroke and Area Airport Commission, funded from reserves
- Apply for Seniors Community Grant up to $25,000 for Senior Engagement Project
- Support Truth and Reconciliation Commission Call to Action #88 on Indigenous athlete development
- Closed session for Deep River Professional Firefighters Association negotiations update
Council Meeting
Council will receive a presentation on the West End Secondary Plan background study, which outlines future development options for the town's west end. Council will also consider a notice of motion to investigate a water utility deferral program for low-income seniors and disabled residents. Several consent items include land severances, a zoning amendment application, and a decision on the sale of municipal land at 33199 Highway 17.
- West End Secondary Plan background study presentation by Jp2g Consultants
- Notice of motion to investigate water utility deferral program for low-income seniors and disabled residents
- Report 2022-ADMIN-001: Council not to award sale/development of municipal land at 33199 Hwy 17 to sole respondent
- Report 2022-ADMIN-002: Accept zoning by-law amendment application for 226 Pine Point Rd
- Report 2022-ADMIN-003: Approve severance of town-owned lands at Hammond Court/Ridge Road and between 10-14 MacDonald Street
Council Meeting
Council will vote on adopting Watson & Associates' water rate study recommendations, including a 2023 review, and consider directing staff to investigate a water utility deferral program for low-income seniors and disabled residents. They will also decide on a $30,000 snow plow purchase, a revised fire protection services reconciliation process, and the re-appointment of Guy W. Giorno as Integrity Commissioner. The meeting includes a closed session for firefighter negotiations.
- Adopt Watson & Associates Rate Study recommendations, including 2023 review of rates for Canadian Nuclear Laboratories
- Direct staff to investigate water utility deferral program for low-income seniors and disabled residents
- Approve $30,000 from 2022 Capital Contingency Account for new snow plow
- Direct staff to propose revised reconciliation process for Fire Protection Services Agreement with CNL by July 31, 2022
- Re-appoint Guy W. Giorno as Integrity Commissioner (By-law 06-2022)
Council Meeting
Deep River Council is holding a public meeting and considering adoption of the 2022 municipal budget, which includes a 2.13% tax increase for an average home. The agenda also includes several by-laws, including water and sewer rates, fees, and appointment of an auditor, plus a closed session for labour matters.
- 2022 Operating Budget of $8,157,779 (+9.54%) and Capital Budget of $3,738,156
- Tax increase: average home (assessed $198,000) pays $64 more, total $3,100
- By-law 03-2022: Water and Sewer Rates for 2022
- By-law 04-2022: Schedule of Fees and Charges
- Closed session for CUPE grievance and firefighter negotiations