Deep River public meetings in 2023
29 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council Meeting
Council will consider By-law Number 60-2023 to establish and require payment of fees and charges. The meeting includes reports on the community pool's condition, the Grouse Park skating trail, and water and wastewater project updates.
- By-law Number 60-2023: Establish and Require Payment of Fees and Charges
- Report 2023-PW-013: Pool Report including Building Envelope and Dectron Mechanical System Condition Analysis
- Report 2023-PW-014: Grouse Park Skating Trail
- Report 2023-PW-015: Water and Wastewater Project Updates
Council Meeting
Council is meeting to approve several by-laws, including the 2024 water and sewer rates and a new user fee schedule. The body is also reviewing agreements for the Deep River Yacht and Tennis Club and the Ontario Clean Water Agency.
- By-Law 57-2023 to establish 2024 Water and Sewer Rates
- By-Law 55-2023 for Deep River Yacht and Tennis Club Shared Use and Maintenance Agreement
- By-Law 56-2023 for Ontario Clean Water Agency change order request
- By-Law 58-2023 for Ontario Nuclear Emergency Management Program Transfer Payment Agreement
- Proposed 2024 User Fees (Report 2023-FIN-012)
Council Meeting
Council is deciding on updates to the Development Charges Interest Rate Policy and approving the 2024 Corporate Calendar. The meeting also includes the appointment of three municipal staff positions via by-laws.
- By-Law 53-2023: Development Charge Interest Rate Policy update
- By-Law 50-2023: Appointment of Director of Finance / Treasurer
- By-Law 51-2023: Appointment of Deputy Treasurer / HR Coordinator
- By-Law 52-2023: Appointment of Executive Assistant / Deputy Clerk
- Approval of the 2024 Corporate Calendar
Council Meeting
Council is deciding on an Official Plan Amendment for Pine Point Trails and reviewing draft wording for an administrative Zoning By-law amendment. The meeting also includes receiving correspondence regarding a proposed Nobel Laureates Park and various provincial grants.
- By-Law Number 48-2023: Pine Point Trails Official Plan Amendment No. 6
- Report 2023-PLANNING-001: Administrative Zoning By-law Amendment draft wording
- Proposal for a Nobel Laureates Park for the Town of Deep River
- Ontario Anti-Hate Security and Prevention Grant (2023-24) correspondence
- Partnership between Canadian Association of Nuclear Host Communities and Canadian Nuclear Safety Commission
Council Meeting
Council is deciding on a loan condition transfer for Weesoe Community Communication Technologies and a property tax refund. The body is also reviewing a report from the Ontario Ombudsman regarding a previous closed session meeting.
- By-Law 46-2023 to amend a loan agreement with Weesoe Community Communication Technologies to transfer liability to 8064555 CANADA CORP. O/A TELACOR
- Approval of a residential property tax refund for property 4796-000-055-10719-0000 based on adjusted MPAC values
- In-principle approval of the Upper Ottawa Valley Community Safety and Well-Being Plan
- Receipt of Ontario Ombudsman review determining Council complied with open meeting rules on April 19, 2023
- Receipt of correspondence regarding the 2024 Ontario Municipal Partnership Fund (OMPF)
Council Meeting
Council is meeting to appoint an Interim Treasurer and Interim Deputy Treasurer. The body is also reviewing a pay equity wage increase for the Accounts Clerk and receiving a strategic plan presentation from the public library.
- Appointment of Sean Patterson as Interim Treasurer effective October 13, 2023
- Appointment of Christian Kaiser as Interim Deputy Treasurer effective October 12, 2023
- Wage increase for Accounts Clerk from $26.11 per hour to $26.90 per hour
- Presentation by Deep River Public Library regarding its 2023-2026 Strategic Plan
- Correspondence from Deep River Lawn Bowling Club regarding waste pressure treated lumber tipping fees
Committee of Adjustment
The Committee of Adjustment is meeting to discuss a minor variance application for a residential property. The body will review a planning report regarding a proposed deck and staircase that exceeds standard front yard setback and width limits.
- Minor Variance Application for 36 Parkdale Avenue to allow a deck 9.75 metres wide and 1.83 metres deep
- Proposed encroachment of 3.1 metres into the required 6.0 metre front yard setback
- Planning report presentation by County Planner Lindsey Bennett
Council Meeting
Council is authorizing the Mayor and Reeve to negotiate support for the town within an upcoming Request for Proposals for the operation of Chalk River Laboratories. The body is also approving a budget for sewer plant re-rating and a memorandum of understanding with the County of Renfrew.
- Authorization for Mayor and Reeve to negotiate AECL/CNL support on local business, infrastructure, and environmental benefits
- Approval of $6,800 from the 2023 Capital Contingency Budget for Sewer Treatment Plant Re-Rate application
- By-Law Number 41-2023 to authorize a Memorandum of Understanding with the County of Renfrew
- Receipt of correspondence regarding the Pembroke and Area Airport Commission sale of land
- Receipt of donation request for the 2024 Renfrew County Regional Science Fair
Special Council Meeting
Council is considering a partner agreement with George Brown College and other organizations for a project titled "Finding their Voices: A Study in Indigenous Archeological Architecture." The project aims to document pre-1945 history and the Adams Cabin. There are no direct financial implications for the Town.
- By-Law Number 39-2023: Collaborative Partner Agreement for the "Finding Their Voices" research project
- Report 2023-ADMIN-016 regarding the Adams Cabin Research Project
- Town of Deep River Strategic Planning Workshop presentation
- By-law Number 40-2023: Confirmatory by-law for the September 6, 2023 meeting
Committee of Adjustment
The Committee of Adjustment considered a minor variance application for a property at 2 Beach Avenue. The body decided to allow a new accessory structure to exceed standard height limits to accommodate a car lift and attic storage.
- Approved height increase for accessory structure from 4.5 metres to 6 metres at 2 Beach Avenue
- Requirement that the existing garage at 2 Beach Avenue be demolished
- Condition that the new garage at 2 Beach Avenue cannot be used for habitation
Striking Committee
The Striking Committee will meet to approve previous minutes and enter a closed session. The closed session will address personal matters regarding a citizen appointment to the Deep River Public Library Board.
- Citizen Appointment to the Deep River Public Library Board (Closed Session)
- Approval of February 15, 2023 meeting minutes
Council Meeting
The Town of Deep River Council is meeting to approve infrastructure contracts and update administrative by-laws. Key decisions include funding for road reconstruction and Town Hall repairs.
- Contract awarded to McCrea Excavating for $368,075.00 for Summit Street reconstruction
- Additional $87,259.00 for engineering, design, and project management for Summit Street
- Budget of $365,000.00 for reconstruction of Chadwick Drive
- Upset budget of $30,000 for Town Hall brick and foundation repairs
- By-laws 34-2023 and 35-2023 to establish CAO and Management and Administration staff positions and remuneration
Special Council Meeting
Council is deciding on a long-term solid waste and short-term recycle collection agreement. The meeting also includes votes on infrastructure funding and staff administration by-laws.
- 10-year Solid Waste Collection agreement with P&G Pumping at $299,000 annually
- Short-term Recycle Collection agreement with P&G Pumping for approximately 15 months
- Request for $23,000 from 2023 Capital Contingency for asphalt crushing on Cedar Road (total budget $83,000)
- Granting of an ingress/egress easement on the Booster Pump station property to Deep River and District Hospital
- By-laws to establish the CAO position and remuneration for management and administration staff
Council Meeting
Council is deciding on several funding allocations, including a sanitary sewer study and a long-term care facility grant. The body is also reviewing updates to planning user fees and an official plan amendment for West End lands.
- Proposed $55,000 grant to offset Development Charges for the North Renfrew Health Campus LTC Project
- Proposed $50,000 budget for West End Lands Sanitary Sewer Servicing Strategy Study
- Proposed maximum $10,000 annual contribution to the Upper Ottawa Valley Senior Friendship Club
- By-Law Number 29-2023: West End Secondary Plan Official Plan Amendment #5
- By-Law Number 31-2023: Update to Planning User Fees and Charges
Council Meeting
Council is deciding on the purchase of a new fire pumper and a joint expression of interest to buy the Keys Public School property. The body is also reviewing water and wastewater service contracts and adopting Official Plan amendments.
- Sole source purchase of a Fire Pumper from Battleshield Industries within a $715,000 budget
- Proposed $25,000 budget for consulting services to analyze repurposing the Keys Public School property
- Request from Deep River and District Hospital to waive a $138,246 development fee for the Four Seasons Lodge Long-Term Care Home
- Adoption of Official Plan Amendment #4 (Housekeeping) and Amendment #5 (West End Secondary Plan)
- Direction to negotiate a three-year water and wastewater operations contract with OCWA
Council Meeting
Council is meeting to establish 2023 tax rates and approve land exchanges between the Town, Four Seasons Conservancy, and Deep River and District Hospital. The body will also consider a food cycle pilot project and a grant for Jan’s Valumart.
- By-Law 23-2023 to establish 2023 Tax Rates
- Land exchange agreements with Four Seasons Conservancy and Deep River and District Hospital
- CIP grant of up to $4,240.00 for Jan’s Valumart
- $20,000 budget for a Food Cycle Pilot Program funded from General Reserves
- Correspondence from residents regarding the use of the former Keys Public School as a community centre
Council Meeting
Council is reviewing the 2023 Final Budget Report and a strategy for downtown streetscape and waterfront enhancements. The meeting includes public hearings on Official Plan amendments to implement the West End Secondary Plan and align with provincial laws.
- Approval of 2023 Capital, Operating, Water, and Wastewater Budgets
- Community Development Grant Program allocations, including an additional $1,000 for the River Recreation Improvement Association
- Proposed Official Plan amendment to implement the West End Secondary Plan
- Investigation of sole source contracts for solid waste and recycle collection
- Presentation of the Downtown Streetscape and Waterfront Enhancement Strategy by Fotenn Planning and Design
Council Meeting
Council is conducting a public meeting to receive submissions on the 2023 Municipal Operating and Capital Budgets. The body is also considering fleet replacements, outdoor patio policies, and an off-road vehicle pilot project.
- Public meeting for 2023 Municipal Operating and Capital Budgets
- Proposed $329,702 allocation for a 2023 Freightliner plow truck
- Approval of temporary outdoor patio applications for Long Shots Sports Bar and Sante Fe Grill
- By-Law 20-2023 to regulate off-road vehicles on municipal highways
- Deputation from Jodie Primeau regarding the acquisition of the Keys Public School building
Special Council Meeting
The Town of Deep River is holding a special meeting to address a Service Provider Contract. This item will be discussed in a closed session to protect solicitor-client privilege and negotiation positions.
- Closed session regarding a Service Provider Contract
- By-law Number 18-2023 to confirm the proceedings of the meeting
Council Meeting
Council is deciding on the disposition of surpluses from 2021 and 2022 and reviewing the 2023 Budget Report. A public meeting to gather input on the proposed 2023 budgets is scheduled for May 10, 2023.
- Transfer of $835,370 from 2021 surplus to the Working Reserve
- Allocation of $445,713 from 2022 surplus to various reserves, including $300,000 for Capital Asset Replacement
- Proposed 2023 Capital and Operating Budget review with a public meeting on May 10, 2023
- Request from River Recreation Improvement Association for a financial assistance model
- Closed session regarding a service provider contract and organizational structure
Council Meeting
Council is meeting to approve a new schedule of user fees and an enforcement by-law for the Ontario Building Code. The body is also deciding on a Pound Keeper contract with the OSPCA and discussing an administrative Official Plan amendment.
- By-Law 14-2023: Schedule of User Fees
- By-Law 13-2023: Enforcement of the Ontario Building Code
- By-Law 15-2023: Pound Keeper Contract with the OSPCA (April 1, 2023 to March 31, 2026)
- Report 2023-ADMIN-007: Administrative Official Plan Amendment public consultation
- Presentation on 2022 Drinking Water and Wastewater System Annual Reports
Council Meeting
Council is discussing a proposal to rename Ridge Road and Avon Road to honor Marie Curie and Lise Meitner. The body is also hearing a request for increased grant funding from North Renfrew Family Services Inc.
- Proposed renaming of Ridge Road to Marie Curie Drive
- Proposed renaming of Avon Road to Lise Meitner Drive
- Deputation from North Renfrew Family Services Inc. regarding annual grant funding increase
- Closed session to discuss proposed disposition of municipal land
- Receipt of 2023 draft budget for Pembroke and Area Airport Commission
Council Meeting
Council is discussing a motion to rename Ridge Road and Avon Road to honor Marie Curie and Lise Meitner. The meeting also includes public hearings on building permit fee increases and a zoning amendment for Pine Point Road and Thomas Street.
- Proposed renaming of Ridge Road to Marie Curie Drive and Avon Road to Lise Meitner Drive
- Proposed 50% increase in Building Permit and related fees
- Official Plan amendment for Pine Point Road and Thomas Street to permit development on partial servicing
- Approval of a three-year Off-Road Vehicle Pilot Project with a $2,000 signage allocation
- Zoning and Official Plan amendments for 12 Avon Road to allow local commercial uses
Special Council Meeting
Council is meeting for a strategic planning workshop to receive the draft 2023-2026 Strategic Plan and background information from the previous 2019-2022 plan. The body is also addressing a corporate calendar amendment and a grant support request.
- Draft 2023-2026 Town of Deep River Strategic Plan
- Rescheduling of March 8, 2023 Council Meeting to March 15, 2023
- Letter of support request for George Brown College's College and Community Social Innovation Fund grant
- By-law Number 07-2023 to confirm proceedings of the March 1, 2023 meeting
Striking Committee
The Striking Committee will meet to approve previous minutes and enter a closed session. The closed session will address the appointment of a citizen to the Deep River Public Library Board.
- Citizen Appointment to Deep River Public Library Board
Council Meeting
Council is conducting public meetings to discuss the sale and disposition of municipal lands and a proposed update to the Council Remuneration By-Law. The body is also considering a land exchange involving the Four Seasons Conservancy and the Deep River and District Hospital.
- Public meeting for Morison Property Development at 12 Avon Road
- Public meeting for disposition of municipal lands at Avon Road and Hammond Court
- Public meeting regarding Council Remuneration By-Law updates
- Proposed land exchange between Town of Deep River, Four Seasons Conservancy, and Deep River and District Hospital
- By-Law Number 04-2023 regarding Council and Committee Code of Conduct
Council Meeting
Council is considering the adoption of By-law Number 04-2023 to establish a Council and Committee Code of Conduct. The meeting includes a presentation by Integrity Commissioner Guy Giorno regarding ethics, the Conflict of Interest Act, and the role of the commissioner.
- By-law Number 04-2023: Adoption of a Council and Committee Code of Conduct
- Report Number 2023-CAO-003: Council Code of Conduct
- Presentation by Integrity Commissioner Guy Giorno on government ethics
- Correspondence from Town of Petrolia regarding School Board Elections
Council Meeting
Council is meeting to decide on 2023 water and sewer rates and a proposed land exchange involving the Four Seasons Conservancy and Deep River and District Hospital. The body will also consider updates to the Council Code of Conduct and remuneration bylaws.
- Adoption of 2023 Water & Sewer Rates and Charges Bylaw
- Proposed land exchange between Town of Deep River, Four Seasons Conservancy, and Deep River and District Hospital
- $10,000 budget for Official Plan and Zoning By-Law amendments
- Adoption of Council and Committee Code of Conduct By-law
- Review of 2022 Council Remuneration and Expenses report
Striking Committee
The Striking Committee is meeting to review citizen appointments and previous closed session minutes. These items will be addressed in a closed session in accordance with the Municipal Act, 2001.
- Closed session regarding citizen appointments
- Closed session regarding Committee Meeting Minutes from February 10, 2021