Deep River public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Striking Committee
The Striking Committee will meet to approve minutes from a prior meeting and discuss a Council appointment to the Deep River Police Services Board in a closed session.
- Approval of Striking Committee minutes from August 16, 2023
- Council Member appointment to the Deep River Police Services Board
- Closed session to discuss personal matters regarding the appointment
Council Meeting
Council is reviewing a proposal for a 30-Megawatt Battery Energy Storage System and a draft for the 2026 Capital Budget. The body is also discussing an expansion of the Community Improvement Plan to cover the entire town.
- Proposed 30-Megawatt Battery Energy Storage System by Renewable Power Partners (9937218 Canada Inc.)
- Purchase of a new snow plow for $25,694.40
- Proposed expansion of the Community Improvement Plan (CIP) to include all of Deep River
- Review of the Draft Preliminary 2026 Capital Budget
- Correspondence regarding the condition of McAnulty Road
Council Meeting
The Deep River Council will receive a deputation from Renewable Power Partners and vote to support its Small Battery Energy Storage Project on municipal lands at 550 Balmer Bay Road by authorizing a municipal support resolution. The meeting also includes a deputation from the Deep River Community Kitchen requesting funding, approval of $6,718.99 for Library HVAC repairs, and routine consent agenda items. A confirmatory by‑law (No. 55‑2025) will be read and passed.
- Approval of Small Battery Energy Storage Project at 550 Balmer Bay Road with municipal support resolution
- Deputation from Deep River Community Kitchen requesting additional funding
- Expenditure of $6,718.99 from the 2025 Capital Contingency Budget for Library HVAC repairs
- Correspondence on update to Ontario Regulation 416/23 (Oaths and Affirmations) received
- Passage of By‑law No. 55‑2025 – confirmatory by‑law for the meeting
Council Meeting
Council approved By-Law 52-2025 to sell 167 Brockhouse Way (former Keys School) to Deep River OVD Inc. for $149,500 and By-Law 47-2025 to establish 2026 user fees. The sale is contingent on suspending a municipal land disposition policy.
- By-Law 52-2025: Sale of 167 Brockhouse Way (Keys School) to Deep River OVD Inc.
- By-Law 47-2025: 2026 Schedule of User Fees and Charges
- By-Law 53-2025: Co-ownership agreement between Town and County for Keys School property
- Pre-budget approval: $54,192.28 for Deep River Community Pool UV System
- Letter of Support: Request received for Roseburg Forest Products Cogeneration Project
Council Meeting
The Deep River Town Council will adopt the agenda and receive several pieces of correspondence. It will approve the 2026 User Fees By‑Law, the 2026 Interim Tax Levy By‑Law, and a By‑Law authorizing a $350,000 loan application to Ontario Infrastructure and Lands Corporation for capital projects. The Council will also approve an amendment to the IC&I Recycling Agreement with 2214521 Ontario Inc. and adopt the 2026 Corporate Calendar.
- By‑Law 47‑2025 – 2026 User Fees schedule
- By‑Law 48‑2025 – 2026 Interim Tax Levy
- By‑Law 49‑2025 – Authorize $350,000 OILC loan application for capital works
- By‑Law 50‑2025 – Amend IC&I Recycling Agreement with 2214521 Ontario Inc.
- Report 2025‑ADMIN‑07 – Adoption of the 2026 Corporate Calendar
Council Meeting
The Deep River Town Council will adopt the agenda and approve several reports and by‑laws. It will receive a report authorizing a by‑law to fund capital items with $350,000 of debt and to apply for financing from Ontario Infrastructure and Lands Corporation. Additional approvals include a $285,000 pre‑budget allocation for the Marina Dock Expansion Project, a $10,000 allocation for the 2026 Tree Planting Program, and a by‑law establishing 2026 water and sewer rates.
- By‑Law 43‑2025: Approve $350,000 debt financing for 2025 capital budget items
- By‑Law 44‑2025: Establish 2026 water and sewer rates for the town
- By‑Law 45‑2025: Amend Employee Service Recognition policy (By‑Law 01‑2022)
- Pre‑budget allocation of $285,000 for the Marina Dock Expansion Project (2026 Capital Budget)
- Pre‑budget allocation of $10,000 for the 2026 Tree Planting Program (Operating Budget)
Special Council Meeting
Council received a background report for a ten-year Recreation and Culture Master Plan and directed staff to develop the final plan, discuss shared services with Laurentian Hills and Head, Clara and Maria, and request financial contributions for the Deep River Community Pool Project. The meeting also confirmed the proceedings of the Special Council Meeting.
- Receives Recreation and Culture Plan background report
- Directs staff to develop final Recreation and Culture Master Plan
- Directs staff to arrange meeting with Laurentian Hills and Head, Clara and Maria
- Directs staff to request financial contributions for Deep River Community Pool Project
- Directs staff to bring a report on potential User Fee By-law revisions
Council Meeting
The Deep River Council will receive a presentation of the town's 2024 draft audited financial statements by KPMG. It will consider a motion supporting the Canadians for CANDU advocacy group. The council will adopt a Frivolous, Vexatious, Unreasonable Requests Policy and amend the Code of Conduct to include a $250 filing fee. It will also endorse the conditional approval of the Pine Point Trail subdivision plan.
- Presentation of the 2024 Draft Audited Financial Statements by KPMG LLP
- Resolution supporting Canadians for CANDU advocacy group
- Adoption of Frivolous, Vexatious, Unreasonable Requests Policy and $250 filing fee amendment to the Code of Conduct
- Conditional municipal endorsement of the Pine Point Trail Plan of Subdivision
- Closed session to discuss Hydro One streetlight assets
Council Meeting
Council is reviewing an accommodation needs study and will issue a Request For Expression of Interest to find hotel development partners. The meeting also includes presentations on archaeological studies at the Keys Conference Centre and approvals for infrastructure repairs.
- Request For Expression of Interest for hotel development based on the Accommodation Needs Study
- Expenditure of $24,263.54 for Town Hall generator natural gas connection
- Expenditure of $22,931.11 for replacement of the Radio Communications Repeater
- Presentation on Stage 1 & 2 Archaeological Assessments at Keys Conference Centre
- Correspondence regarding Ontario FireSmart Communities Transfer Payment Program
Committee of Adjustment
The Committee of Adjustment will adopt its agenda and approve the minutes from the April 30 2024 meeting. The public portion will consider a Minor Variance Application for 64 Alder Crescent, seeking to reduce the exterior side‑yard setback from 4.5 m to 3.0 m, and will receive a planning report from County Planning Staff. After discussion and questions, the committee will make a recommendation on whether to approve the variance.
- Adoption of the Committee of Adjustment agenda
- Approval of Committee of Adjustment minutes from April 30 2024
- Minor Variance Application for 64 Alder Crescent – reduction of exterior side yard setback from 4.5 m to 3.0 m
- Presentation of planning report by County Planning Staff (Lindsey Bennett‑Farquhar)
- Committee recommendation to approve the minor variance
Council Meeting
The Deep River Town Council will adopt its agenda, receive a presentation of the King’s Coronation Medal, and approve several consent items including a $65,000 Summerfest loan, the allocation of a $1,843,939 2024 surplus to reserves, and the design phase for the Banting Drive rehabilitation project. The council will also pass a confirmatory by‑law and enter a closed session for confidential matters.
- Summerfest loan: temporary line of credit up to $65,000 for pavilion construction
- 2024 surplus disposition: $1,843,939 transferred to General Fund, Wastewater, Water and Library reserves
- Banting Drive Rehabilitation Project: design and tendering in 2025, construction cost deferred to 2026
- Presentation of King Charles III Coronation Medal to resident Kyle Tremblay
- Request to amend Community Improvement Plan to include highway properties (33373 Highway 17)
Council Meeting
Council will adopt the agenda and receive a series of correspondences from residents, provincial ministers, and agencies. The council will approve the sale of a 211 m² portion of town‑owned land at 33199 Hwy 17 and authorize the CAO to finalize the transaction. Additional actions include adopting a by‑law for a Building Inspector Internship Program, supporting the Canadian Re‑Nature School Program with a letter of intent, and directing staff on police board expansion and a diversity plan.
- Approve sale and disposition of 211 m² town land at 33199 Hwy 17
- Pass By‑Law 37‑2025 to create a Building Inspector Internship Program
- Send letter of intent supporting the Canadian Re‑Nature School Program (up to $10 million funding)
- Direct staff to develop a Diversity Plan and add two members to the Deep River Police Services Board
- Receive correspondence regarding adding fluoride to the town’s drinking water
Special Council Meeting
Council will hear a presentation regarding the Pine Point Trail Plan of Subdivision from Jp2g Consultants, Inc. The meeting also includes a closed session to discuss property updates and previous meeting minutes.
- Presentation on Pine Point Trail Plan of Subdivision by Anthony Hommik of Jp2g Consultants, Inc.
- Closed session regarding updates on various properties
- Closed session regarding meeting minutes from June 11, 2025
- By-Law Number 36-2025 to confirm meeting proceedings
Council Meeting
The Council of Deep River will receive a presentation from Mayor Suzanne D'Eon regarding the International Atomic Energy Association Stakeholders Conference for Mayors and an orientation on Strong Mayor Powers. The Council will also consider a report on regulating fires within the town and approve the minutes from the previous meeting.
- Reception of Mayor's IAEA Stakeholders Conference presentation
- Reception of Strong Mayor Powers orientation
- Consideration of By-law 34-2025 to regulate setting of fires
- Approval of Council Meeting Minutes from June 11, 2025
- Approval of Ontario Municipal Council Resolutions
Council Meeting
The Deep River Council will adopt By‑Law No. 31‑2025 for tree protection and By‑Law No. 32‑2025 for clean‑clear yards. It will receive Report 2025‑PW‑010 requesting County of Renfrew evaluate and possibly assume the rehabilitated Banting Drive corridor from Highway 17 to Hillcrest Avenue. The council will also approve a rental agreement for Town Hall office space with the Petawawa Military Family Resource Centre effective August 1 2025.
- Adopt By‑Law No. 31‑2025 – Tree Protection and Preservation on municipal property
- Adopt By‑Law No. 32‑2025 – Clean and Clear Yards requirement for property owners
- Report 2025‑PW‑010 – request County of Renfrew to evaluate and assume rehabilitated Banting Drive (Highway 17 to Hillcrest Avenue)
- Report 2025‑PW‑011 – authorize rental agreement with Petawawa Military Family Resource Centre for Town Hall office space (fair market rate, effective Aug 1 2025)
- Report 2025‑PW‑012 – staff directed to present a proposed Tree Protection and Preservation By‑Law for council consideration
Council Meeting
The Deep River Council will adopt its agenda and receive a deputation on the Municipal Accommodation Tax. It will approve several reports, including fire‑related by‑laws and a Marina Dock Replacement funded at $206,859.96. The Council will award a $394,807.43 contract to Garland Canada Inc. for roof replacement projects and allocate an additional $14,807.43 from the capital contingency. Several by‑laws covering signs, fire safety, event delegation, and procurement policy will be enacted.
- Award contract to Garland Canada Inc. for roof projects – $394,807.43 (including HST) plus $14,807.43 from capital contingency
- Marina Dock Replacement project cost $206,859.96 funded from reserves, with $76,732 CCBF funding re‑allocated to Town Hall roof project
- Adopt By‑Law 20-2025 to regulate signs and advertising devices
- Adopt By‑Law 26-2025 (Burn By‑Law) to regulate the setting of fires
- Adopt By‑Law 29-2025 to amend the corporate policies with the new Procurement Policy
Council Meeting
Council is deciding on a debenture by-law to fund several rehabilitation and reconstruction projects. The meeting also includes a zoning amendment for 00 Avon Road and the approval of the 2025 budget for the Pembroke and Area Airport Commission.
- By-Law 18-2025: Borrowing $3,875,066.00 for water tower, pool, and sewer/water main work and LaSalle Drive reconstruction
- By-Law 23-2025: Zoning By-Law amendment for 00 Avon Road
- Approval of the 2025 Budget for the Pembroke and Area Airport Commission
- Direction for staff to investigate using town-owned lands for housing (Report 2024-PLAN-03)
- Receipt of the 2025 County of Renfrew Budget Overview
Special Council Meeting
The Deep River Town Council will consider a resolution opposing the province's Strong Mayor designation and asking the Premier and the Minister of Municipal Affairs and Housing to remove the town from that list. The meeting will also adopt a confirmatory by‑law (No. 22‑2025) that records the council's actions at this special session. Standard items such as adoption of the agenda, disclosure of pecuniary interest, and a closed‑session segment are also on the agenda.
- Resolution opposing Strong Mayor designation and requesting removal from the provincial list
- Adoption of By‑law No. 22‑2025 to confirm the council's proceedings at this meeting
- Adoption of the agenda as circulated
- Disclosure of pecuniary interest by council members
- Closed‑session segment
Council Meeting
Council is meeting to adopt a long-term water financial plan and update regulations regarding signs and advertising. The body will also discuss proposed new by-laws for tree protection and yard maintenance.
- Adoption of Water Financial Plan 2025-2031 (Report 2025-FIN-14)
- By-Law 20-2025 to regulate signs and advertising devices
- By-Law 19-2025 to amend Fire Protection Grant Transfer Payment Agreement
- Proposed Tree Protection and Preservation By-Law (Report 2025-PW-006)
- Proposed amendments to Clean and Clear Yards By-Law (Report 2025-ADMIN-02)
Council Meeting
The Deep River Town Council will consider a public meeting on an Official Plan Amendment that would re‑designate part of Lot 42, Range B to allow three new residential lots and an open‑space lot. The council will also vote to adopt the 2025 tax rates and approve several by‑laws, including funding agreements for the Court Security and Prisoner Transportation program, the Seniors Active Living Centres expansion, and a loan to purchase a Hitachi loader. All items will be recorded as resolutions on the agenda.
- Official Plan Amendment for Lot 42, Range B (re‑designate to Rural‑Exception‑Three and Open Space‑Exception‑One) with frontage on Balmer Bay Road
- Adoption of the 2025 Tax Rates by‑law
- By‑Law 12‑2025: Court Security and Prisoner Transportation Funding Agreement
- By‑Law 13‑2025: Seniors Active Living Centres Program Expansion Transfer Payment Agreement
- By‑Law 16‑2025: Loan agreement with Wajax Limited for purchase of a 2023 Hitachi loader
Council Meeting
Deep River Council adopted the Draft 3 2025 Operating and Capital Budget and approved the purchase of a 2023 Hitachi Loader for $251,856. The meeting also received correspondence on water reports, a repurchase agreement for the Avon Road property, and a proposed green burial option.
- Adoption of Draft 3 2025 Operating and Capital Budget
- Purchase of 2023 Hitachi Loader for $251,856
- Extension of repurchase agreement deadline for 00 Avon Rd property
- Reception of 2024 Drinking Water and Wastewater System Annual Reports
- Reception of correspondence regarding green burial option
Council Meeting
Council will conduct a public meeting to receive submissions on the 2025 Operating and Capital Budgets. The body is also considering a construction project for a Summerfest Pavilion and a land use amendment for Balmer's Bay Drive.
- Public meeting for 2025 Municipal Operating and Capital Budgets
- Proposed construction of the Summerfest Pavilion on Town-owned lands
- By-law 09-2025 to remove Part Lot Control for Morison Park Subdivision (Block 1 on Plan 49M-123)
- Official Plan Amendment update for Balmer's Bay Drive regarding a revised proposal for three new lots
- Draft 2 of the 2025 Operating and Capital Budget
Council Meeting
The Deep River Town Council will adopt the agenda and consent items, receive a deputation on the Summerfestival Pavilion, and consider the 2025 Budget Report, which includes direction to hold a public meeting on March 5 2025 for budget input and to present the 2025 Capital, Operating, Water and Wastewater budgets. The Council will also adopt a confirmatory By‑law (No. 08‑2025) and approve a $750 donation acknowledgment from the Deep River and District Community Foundation.
- Adoption of the February 19, 2025 agenda
- Reception of a $750 donation acknowledgment from the Deep River and District Community Foundation
- Receipt of Report Number 2025‑FIN‑008 – 2025 Budget Report and direction to hold a public meeting on March 5 2025
- Presentation of the 2025 Water and Wastewater Budgets
- Adoption of By‑law Number 08‑2025 confirming council proceedings
Council Meeting
The Deep River Town Council will adopt the agenda, approve several consent matters, and adopt multiple reports and by‑laws. It will authorize a $117,024 allocation from the 2025 Capital Budget for the Library Elevator Project and a $213,240 allocation for the Town Hall Generator Project. The council will also appoint KPMG LLP as municipal auditor and enact an interim tax levy by‑law. Finally, it will pass By‑Law 04‑2025 to enter into a Nuclear Emergency Management Plan Transfer Payment Agreement with the Province of Ontario.
- By‑Law 04‑2025: Authorize the Town of Deep River to enter into a Nuclear Emergency Management Plan Transfer Payment Agreement with Ontario.
- By‑Law 05‑2025: Appoint KPMG LLP as the municipal auditor for a five‑year term.
- By‑Law 06‑2025: Enact an interim tax levy by‑law for 2025.
- Pre‑budget allocation of $117,024 for the Library Elevator Project (2025 Capital Budget).
- Pre‑budget allocation of $213,240 for the Town Hall Generator Project (2025 Capital Budget).
Council Meeting
Council will consider the disposition of a $1,987,701 surplus from 2023 and the adoption of a new Reserve and Reserve Fund Policy. The meeting includes a presentation from the Upper Ottawa Valley Chamber of Commerce and a grant agreement for fire protection.
- Transfer of $1,987,701 from 2023 surplus to Wastewater, Water Works, Library, and Working Fund reserves
- Pre-budget allocation of $13,250 for a Designated Substance Survey Report
- By-Law 01-2025 to authorize a Fire Protection Grant agreement with the Office of the Fire Marshall
- By-Law 02-2025 to establish a Reserve and Reserve Fund Policy
- Deputation from the Upper Ottawa Valley Chamber of Commerce regarding brand and operational activities