Deseronto public meetings in 2023
32 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
Council will discuss transit updates and review several town policies, including dress code and vacation policies. The body is deciding on agreements with Hastings County for transit funding and a Tiered Emergency Response Plan.
- Agreement with Hastings County for transit funding
- Agreement to participate in the Tiered Emergency Response Plan
- Schedule of Accounts No. 20-2023 in the amount of $401,125.56
- Review of policies: Dress Code, Jury Duty and Court, Lieu and Overtime, No Smoking Vaping E Cig, Public and Town Designated Holidays, Reimbursement of Job Specific needs, and Vacation
- Signage report regarding snow removal and snow clearing
Regular Council
Council is discussing options to meet provincial firefighter certification requirements by 2026 and reviewing a report on the Green Street to North Street water and sewer connection. The body is also considering several town policy updates and a funding request for tourism services.
- Fire Department certification plan to meet O. Reg. 343/22 with an estimated $10,000 budget increase over 3 years
- Town Manager's report on Green Street to North Street water and sewer connection
- Review of 8 town policies including Vacation, Dress Code, and Disconnect from Work
- Park Street Sub-division action item
- Hastings North Tourism Services funding request
Regular Council
The Council is meeting to discuss several staff reports, including speeding on North Green Street and renovations to the Community Centre. The agenda also includes a review of a new Tree Canopy and Vegetation Policy and a report on an upcoming total solar eclipse.
- Report on speeding on North Green Street including OPP data
- Report on Community Centre renovations
- Proposed Tree Canopy and Vegetation Policy
- Section 357 Application report from the Treasurer
- Quinte Conservation preliminary budget and 2024 fee policy
Regular Council
Council will discuss staff reports regarding the Fitness Centre and OMPF 2024 cash flow. The meeting includes decisions on a contract with the Ontario Clean Water Agency and a Memorandum of Understanding with the Mohawks of the Bay of Quinte.
- By-law XX-2023: Contract with Ontario Clean Water Agency (OCWA)
- By-law XX-2023: Memorandum of Understanding with the Mohawks of the Bay of Quinte
- Approval of Schedule of Accounts No. 17-2023 in the amount of $243,947.54
- Town Manager report on the Fitness Centre
- Treasurer's report on OMPF Update for 2024
Regular Council
Council is discussing the designation of the entire Town of Deseronto as a Site Plan Control Area. The meeting includes proposals for two new by-laws to regulate land development and the dumping of fill or removal of topsoil.
- By-Law XX-2023 to designate the Town as a Site Plan Control Area
- By-Law XX-2023 to control dumping of fill, removal of topsoil, and alteration of grades
- 2024 Budget Schedule
- Third Quarter Variance Report
- Fire Department reports on probationary firefighter pay and DZ driver's license reimbursement
Special Council
The agenda consists primarily of procedural boilerplate. The council will hold a closed session to discuss labour relations, employee negotiations, and solicitor-client privilege matters.
- Closed session regarding labour relations and employee negotiations
- Closed session regarding solicitor-client privilege
- By-law XX-2023 to confirm the proceedings of Council
Regular Council
The Council is meeting to discuss various staff reports, including a tree canopy policy and transit routes. They will consider a by-law to contract fire department dispatching services to St. Catherines and review a complete application for 14 Main Street.
- By-law to enter into a contract with St. Catherines for Fire Department dispatching
- Approval of Schedule of Accounts No. 14-2023 in the amount of $414,309.66
- Notice of Complete Application for 14 Main Street
- Staff reports on Tree Canopy Policy and Deseronto Transit Routes
- Staff report regarding OCIF Project TRE-2023-40
Regular Council
Council is discussing a new Asset Management Plan that identifies a $95.4 million replacement cost for the town's asset portfolio. The plan includes financial recommendations to increase taxes and utility rates over 20 years to address infrastructure deficits.
- Asset Management Plan reporting a $95.4 million total current replacement cost
- Proposed annual tax increase of 3.6% and water/sanitary rate increases over 20 years
- Treasurer's reports on Mill & Maple Lift Station and Mill Point Park Sign
- By-law xx-2023 regarding the issuance of building permits
- Q2 Variance Report discussion
Regular Council
Council will discuss reports regarding firefighter certification, dispatching services, and open air burning. The meeting also includes a review of the second quarter variance report and a public works report on 106 Second Street.
- Public Works report on 106 Second Street
- Fire Chief's report on firefighter certification
- Fire Chief's report on dispatching services
- Fire Chief's report on open air burning
- 2nd Quarter Variance Report
Regular Council
Council is reviewing whether to maintain base water charges for disconnected services and considering the elimination of certain school crossing guard shifts to save costs. The meeting also includes discussions on transit route updates and community centre sports court designs.
- Proposed base water charge of $44.71 for disconnected services
- Potential cost savings of $7,280 by eliminating one crossing location and $8,190 by eliminating noon crossings
- Estimate of $1,356.00 from Tee's Custom Masonry for firepit and monument repair
- Discussion on Community Centre multi-use courts including pickleball and basketball
- Clerk's report regarding Transit Routes
Regular Council
The council is meeting to decide on new Deseronto Transit routes and schedules, as well as updates to the Fee By-Law Schedules. Members will also consider a proposal for a CAO search and discuss the allocation of 2023 Ontario Community Infrastructure Fund (OCIF) funding.
- Proposed transit routes and schedules (TRE-2023-27)
- Fee for Service Schedule updates (TRE-2023-26)
- Capital equipment purchase request (TRE-2023-28)
- Ravenhill Group proposal for CAO search
- Proposed use of 2023 OCIF funding for Mill and Maple lift station
Special Council Meeting
The Town Council is meeting to enter a closed session to discuss one item regarding personal matters about an identifiable person. The meeting includes the appointment of a minute-taker and a by-law to confirm the proceedings.
- Appointment of Melanie van Aarde to take minutes
- Closed session under Section 239(2)(b) regarding personal matters of an identifiable person
- By-law XX-2023 to confirm the proceedings of the May 29, 2023 meeting
Regular Council
Council will hear a presentation from Chris Morden regarding renovations to the Deseronto Community Centre. The body is also reviewing tax rates, health and safety policies, and funding for the Maple Ave lift station.
- Presentation by Chris Morden on Deseronto Community Centre renovations
- Approval of Schedule of Accounts No. 9-2023 in the amount of $128,109.04
- Treasurer's Report on Tax Rates
- Treasurer's report on WSIB Health Safety Excellence Program Policies
- Briefing Note on OCIF Funding for Maple Ave Lift Station
Deseronto Cemetery Board
The Deseronto Cemetery Board is meeting to discuss potential price increases and review cemetery by-laws. The board will also determine its meeting schedule and select a chairperson.
- Discussion of cemetery price increases
- Review of Cemetery By-Laws
- Selection of a Board Chairperson
- Adoption of November 15, 2022 meeting minutes
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to consider a minor variance application for 44 Fourth Street. The applicant is seeking to reduce the required street centerline setback for a proposed garage.
- Minor Variance 01-23: Request to reduce street centerline setback from 17.7 metres to 14.5 metres at 44 Fourth Street
- Proposed construction of a 2,016 sq ft accessory building (garage)
- Application fee of $300.00
Regular Council
The Council is meeting to discuss infrastructure priorities and approve a contract for upgrades to the Deseronto Community Centre. The body will also review estimates for various road and lift station projects for OCIF funding eligibility.
- By-law XX-2023 to contract R. Morden Engineering and Contracting Ltd. for Community Centre upgrades
- Approval of Schedule of Accounts No. 8-2023 in the amount of $165,085.14
- OCIF project estimates including Maple Ave Lift Station ($475k-$525k) and Dundas Street ($600k per section)
- Review of WSIB Health Safety Excellence Program Policies
- Discussion on a revised Communications Protocol
Regular Council
The Council will discuss the approval of a new comprehensive zoning by-law and a specific zoning amendment for Park/Pearl Streets. Other agenda items include reports on the Mohawks of the Bay of Quinte Long Term Care Centre and the Deseronto Community Centre renovations.
- By-law to approve New Comprehensive Zoning By-Law
- Zoning by-law amendment for Park/Pearl Streets
- Funding agreement for Canada Summer Jobs
- Report on OCIF funding
- Discussion on Mill Point Park - Phase II
Special Council Meeting
The Town of Deseronto is holding a special council meeting. The session includes a closed portion to discuss personal matters regarding an identifiable person.
- Appointment of a Clerk/Minute Taker
- Closed session under Section 239 (2) regarding personal matters of an identifiable person
- By-law XX-2023 to confirm the proceedings of Council
Special Council Meeting
The Council is meeting to move into a closed session to discuss one item regarding personal matters about an identifiable person. The meeting also includes the passing of a by-law to confirm the proceedings of the session.
- Closed session regarding personal matters about an identifiable person
- By-law XX-2023 to confirm the proceedings of the April 19, 2023 meeting
Public - Statutory Planning Meeting
The Town of Deseronto is holding a statutory public meeting to discuss a Zoning By-law Amendment for the Park Street Subdivision. The proposal seeks to rezone 10.11 acres from Residential Type Three-holding (R3-h) to Residential Type Three-Exception One (R3-1) to allow for a mix of housing types.
- Proposed 66-unit development: 24 single detached, 18 semi-detached, and 24 townhouse units
- Zoning By-law Amendment for property located between Dundas Street and Park Street
- Objection letter from the Mohawks of the Bay of Quinte stating lands are part of the Mohawk Tract
- Proposed rezoning from R3-h to R3-1 to adjust lot coverage, density, and setbacks
- Requirement for 5% cash in lieu of parkland
Regular Council
Council will discuss a revised Comprehensive Zoning By-Law and review the 2021 financial statements presented by Bakertilley. The meeting also includes updates on wastewater plant performance and various public works maintenance schedules.
- Revised Comprehensive Zoning By-Law
- 2021 financial statements review by Bakertilley
- OCIF funding report including a quote for Main St Tunnel
- Water Plant Upgrade Agreement with Mohawks of the Bay of Quinte
- Discussion on moving to Phase 2 of Mill Point Park
Regular Council
The Council will meet to discuss staff reports, including park furnishings and council remuneration. The body is also reviewing a severance application and a public meeting notice for Park/Pearl Street.
- By-law to appoint Fred Dubeau as Operations and Facilities Manager
- Approval of Schedule of Accounts No. 5-2023 in the amount of $112,954.51
- Notice of public meeting for Park/Pearl Street
- Notice of severance application (B20_23 Silver)
- Request from the Treasurer to open new bank accounts
Regular Council
Council is meeting to pass the 2023 budget and tax rates. The body will also consider funding agreements with the United Way and the Federation of Canadian Municipalities, as well as a gas tax agreement for transit.
- By-law to pass the 2023 budget and tax rates
- Approval of Schedule of Accounts No. 4-2023 in the amount of $219,848.93
- By-law for Transit gas tax funding agreement
- By-law for funding agreement with the United Way for Deseronto Transit
- By-law for agreement with the Federation of Canadian Municipalities (FCM)
Special (Capital) Council Meeting
The Town Council is meeting to discuss the 2023 Capital Budget. The session includes a closed meeting regarding a personnel item.
- 2023 Capital Budget discussion
- Personnel item (closed session)
- By-law XX-2023 to confirm proceedings of the meeting
Special (Budget) Council Meeting
The Town of Deseronto is holding a special council meeting to discuss the 2023 Budget. The meeting includes a by-law to confirm the proceedings of the session.
- Discussion of the 2023 Budget
- By-law 14-2023 to confirm the proceedings of the February 27, 2023 meeting
Special (Water) Council Meeting
The Council is meeting to discuss water and sewer services, specifically reviewing a series of contracts and correspondence spanning from 2000 to 2018. The agenda includes a review of a cost-sharing agreement between the Town of Deseronto and the Mohawks of the Bay of Quinte.
- Review of 2000 and 2017 water and sewer contracts
- Discussion of correspondence dated Nov 6 2009, May 7 2013, and Dec 5 2018
- Review of OneCall Requests 1 and 2
- By-law 13-2023 to confirm the proceedings of the meeting
Regular Council
Council will discuss a request from Chris Bartolo for reduced ice and banquet room rental fees for two adult hockey tournaments. One tournament benefits Deseronto & District Minor Hockey and the other benefits the Deseronto Volunteer Fire Department.
- Request for $374.00 discount (based on Minor Hockey rates) for a memorial hockey tournament
- Request for reduced ice and banquet room fees for a Volunteer Fire Department tournament
- Approval of Schedule of Accounts 3-2023 in the amount of $33,989.21
- Presentation of the 2021 financial audit from Baker Tilly
- Town Manager's reports on staff onboarding and snow removal
Special Council Meeting
Council is reviewing the 2023 budget, which includes a proposed total levy of $1,546,824.28 and a 3.81% town tax rate increase. The meeting includes discussions on proposed rate hikes for transit, the community centre, and septage receiving.
- Proposed 6% COLA increase for transit fares
- Proposed 10% increase for Community Centre and Arena rates
- Proposed 6% COLA increase for septage receiving rates ($35.00 per m3)
- Total budget levy of $1,546,824.28
- By-law 11-2023 to confirm Council proceedings
Regular Council
The Council will discuss a presentation from Food Cycle Science regarding food waste diversion. The body is also deciding on several by-laws including a site plan agreement and a contract with Waste Connections Canada.
- By-law for Site Plan Agreement for Stanley Avenue
- By-law for agreement with Waste Connections Canada
- By-law to amend By-Law 6-88 regarding sidewalks
- Possible rezoning of 501 Dundas Street
- Presentation by Jacob Hanlon of Food Cycle Science
Special Council Meeting
Council is discussing the first draft of the 2023 budget, reserve balances, and 2022 budget variances. The body is seeking direction on proposed staff wage increases and updates to the health benefit package.
- Proposed salary increases of 2% ($22,449) or 2.5% ($28,060)
- Proposed health benefit package changes totaling a $6,009 increase
- Review of 2022 budget variances and incomplete projects
- First draft of the 2023 Budget
- Review of reserve balances and transfers
Regular Council
The agenda consists of standard procedural items and a closed session. Council is scheduled to discuss personal matters and labour relations or employee negotiations in a closed session.
- Closed session regarding personal matters about an identifiable individual
- Closed session regarding labour relations or employee negotiations
- By-law 05-2023 to confirm the proceedings of Council
Regular Council
Council will discuss the 2021 financial statements and the 4th quarter variance report. The body is deciding on by-laws regarding municipal borrowing, an interim tax levy, and council proceedings.
- By-law to authorize the municipality to borrow money for current expenditures
- By-law for an interim tax levy for capped and uncapped assessed properties
- By-law to govern the proceedings of Council
- Treasurer's report on a new phone system
- Appointments to Quinte Conservation, MBQ-Water Liaison Board, Deseronto Cemetery Board, and Building & By-Law