Clearwater public meetings in 2021
27 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Council
The District of Clearwater Council is meeting to adopt the 2022 sewer and water user fee bylaws, approve the 2022 meeting and committee schedules, and consider several staff reports including a $560,000 transfer from septage revenues to the sewer fund. The agenda also includes appointments to committees and adoption of new standing committee terms of reference.
- Adoption of Sewer User Fees Bylaw No. 258, 2021
- Adoption of Water User Fees Bylaw No. 259, 2021
- Transfer $560,000 from 2021 Septage Receiving Revenues to 2021 Sewer Fund Revenues, cancelling Cell 1 borrowing
- Approve 2022 liability insurance ($19,918) and property/cyber insurance ($87,814) with Municipal Insurance Association
- Approve 2022 Council, Committee, and Acting Mayor schedules
Regular Council
The District of Clearwater Regular Council meeting on November 16, 2021 will consider several staff recommendations, including amending the 2021 Five Year Financial Plan to allocate up to $123,000 for Brookfield Bridge repair overages and $20,000 for road paving overages. Council will also introduce and read three times the 2022-2023 Sewer and Water User Fees bylaws, and consider appointments to the Cemetery Advisory Select Committee. A presentation from TMX and Banister is scheduled, and the meeting will close in camera for personnel, legal, and negotiation matters.
- Allocate up to $123,000 from 2021 Gas Tax fund for Brookfield Bridge repair overages
- Allocate $20,000 from Roads Reserve for Roads Capital Project Paving overages
- Introduce and read three times Sewer User Fees Bylaw 258, 2021 and Water User Fees Bylaw 259, 2021
- Appoint Drake Smith, Crystal Wadlegger, Anita Cathomas to Cemetery Advisory Select Committee
- Approve Bannister Pipelines LP upgrade of Type 4 connecting trail between Park Drive Park and Strawberry Flats
Regular Council
The District of Clearwater Regular Council meeting on November 2, 2021 includes decisions on proposed water and sewer fee increases, restructuring of committees, purchasing new tents, and other operational items. Council will also receive reports and consider recommendations on various projects and appointments.
- Direct staff to prepare Water and Sewer User Fees Bylaws with 5% annual water fee increase and 10% annual sewer fee increase for 2022 and 2023
- Restructure committees into three Standing Committees of the Whole and dissolve the Economic Development Task Force and Junior Council
- Purchase two 15'x20' marquee tents with District logo for approximately $7,000 plus tax from Community Impact Benefit Agreement
- Approve extension of R.E. (Lee) Dodds as Municipal Approving Officer to December 31, 2022, with $900 insurance cost
- Accept redesigned plan for 37 East Property and request LA West to complete 100% construction drawings and tender preparation
Regular Council
The District of Clearwater Council is meeting to handle routine business, including adopting minutes, receiving committee reports, and making several decisions. Key items include reappointing BDO as external auditor for $24,062 plus GST, extending a winter maintenance contract for multi-use paths and sidewalks for $21,800, and adopting two bylaws. The agenda also includes establishing a Select Committee on Recruitment and Retention and discussing a policy for municipal fire equipment deployment.
- Reappoint BDO as External Auditor for 2021 at $24,062 plus GST
- Extend Borrow Enterprises Ltd. winter maintenance contract for multi-use paths and sidewalks, total $21,800
- Adopt Bylaw 256, 2021 amending Council Procedure Bylaw 131, 2014
- Adopt Permissive Tax Exemption 'Not for Profit' Bylaw No. 257, 2021
- Approve Municipal Office closure Dec 24, 2021 at noon, reopening Jan 3, 2022
Regular Council
The District of Clearwater Council is meeting to decide on several items, including lifting current watering restrictions and developing a multi-stage schedule, submitting a $65,000 grant application for fire department equipment, and issuing a development variance permit. They will also consider amendments to the Council Procedure Bylaw and a Permissive Tax Exemption Bylaw for not-for-profits. The agenda includes routine adoption of minutes and reports, plus a closed session for personnel and legal matters.
- Direct staff to lift watering restrictions and develop a multi-stage May-September schedule
- Approve $65,000 grant application to Wells Gray Community Forest Corporation for fire department SPU trailer equipment
- Issue Development Variance Permit DVP-21-02 for 209 Dutch Lake Rd
- Introduce and read Bylaw 256, 2021 (Council Procedure amendment) and Bylaw 257, 2021 (Permissive Tax Exemption for not-for-profits)
- Receive correspondence on Childcare BC New Spaces Fund and other information items
Regular Council
This is the agenda for the September 22, 2021 Regular Council meeting of the District of Clearwater. Council will decide on establishing a Select Committee on Cemetery Operations, giving public notice of a Council Procedure Bylaw amendment, issuing a development permit for a property on Old North Thompson Hwy, and adding a Finance & Audit Committee meeting to begin the 2022 budget process. A notice of motion from June 15, 2021 to create a Housing Needs Working Group is also on the agenda. The meeting will be held without in-person public attendance under Ministerial Order M192, with a recording available online.
- Establish Select Committee on Cemetery Operations and adopt its Terms of Reference
- Give public notice of intent to amend Council Procedure Bylaw No. 131, 2014
- Issue Development Permit DP-21-01 for 57 E Old North Thompson Hwy
- Add Finance & Audit Committee of the Whole meeting on October 5, 2021 for 2022 budget discussions
- Consider motion to engage a Housing Working Group to address housing affordability
Regular Council
The District of Clearwater Regular Council meeting on September 7, 2021, will consider several staff recommendations, including preparing a permissive tax exemption bylaw, creating a cemetery advisory committee, funding backhoe repairs, and supporting an Agricultural Land Commission application. The meeting will be held without in-person public attendance due to Ministerial Order M192, with a recording available online.
- Permissive tax exemption bylaw for 2022-2024 with 100% exemption for approved properties
- Direct staff to prepare Terms of Reference for a Select Cemetery Advisory Committee
- Amend 2021-2025 Financial Plan for up to $9,000 for backhoe repairs from surplus
- Support Agricultural Land Commission Application ALC-21-01 for fill/soil removal on North ½ District Lot 1723
- Approve $500 grant to Yellowhead Community Services for Truth and Reconciliation Day
Special Council
This special council meeting will consider adopting two bylaws related to a rezoning application (RZ-21-03), along with approving minutes from previous meetings. Council will also discuss unfinished business, including street lights at John Foster Place and a recruitment and retention committee, and receive staff reports on topics like free transit for children and permissive tax exemptions. The meeting includes a closed session for personnel matters.
- Adoption of OCP Amendment Bylaw No. 252, 2021 (RZ-21-03)
- Adoption of Zoning Amendment Bylaw No. 253, 2021 (RZ-21-03)
- Discussion of John Foster Place street lights
- Staff report on free transit for children 12 and under (BC Transit)
- Timeline for permissive tax exemptions for non-profits
CANCELLED - Regular Council
This Regular Council meeting was cancelled, so no decisions were made. The posted agenda shows items that would have been considered, including adoption of zoning bylaws, a free transit program for children, and various staff reports and correspondence.
- Adoption of OCP Amendment Bylaw No. 252 and Zoning Amendment Bylaw No. 253 (RZ-21-03)
- Free Transit for Children 12 and Under program with BC Transit
- John Foster Street lights discussion
- Professional Recruitment and Retention Committee status update
- Permissive tax exemption timeline for non-profits
Special Council
The District of Clearwater Special Council meeting on July 23, 2021 will decide on budget amendments and contract awards for fire department equipment (SCBA compressor and units), authorize backhoe repairs, and consider changing watering hours. Council will also give third reading to two bylaws related to an OCP and zoning amendment. The agenda includes adoption of previous minutes and a closed session.
- Amend 2021-2025 Financial Plan to add $5,000 for SCBA compressor (total $45,000) and award contract to Rocky Mountain Phoenix
- Amend 2021-2025 Financial Plan to add $19,000 for 12 SCBA units and RIT Kit (total $145,000) and award contract to Rocky Mountain Phoenix
- Authorize $41,021.23 for additional backhoe repairs
- Direct staff to change watering hours to 7:00 am–9:00 am, no evening watering
- Third reading of Bylaw No. 252, 2021 (OCP Amendment) and Bylaw No. 253, 2021 (Zoning Amendment) for RZ-21-03
Regular Council
Clearwater Council is deciding on a $500,000 grant application for a multi-use pathway, a zoning amendment, and several other items. They will also consider a $2,150 grant to Clearwater Minor Fastball and a $2,000 community notification software purchase. The agenda includes routine adoption of minutes and reports.
- Grant application for up to $500,000 for Wells Gray Inn to Highway 5 Roundabout pathway
- Third reading of OCP Amendment Bylaw No. 252 and Zoning Amendment Bylaw No. 253 (RZ-21-03)
- Development Variance Permit DVP-21-01 for 345 Helmcken Street
- Grant in aid of $2,150 to Clearwater Minor Fastball Association
- Purchase of community notification software for up to $2,000
Public Hearing
The District of Clearwater is holding a public hearing on a rezoning application (RZ-21-03) that would change about 54 acres on Park Drive from rural (RL-1) to residential (R-1) to allow a future subdivision of approximately 84 lots. The proposal also includes re-designating a linear portion as park for a community trail along the Trans Mountain pipeline. Council will hear public input before deciding on the bylaw amendments.
- Rezone ~21.9 ha (54.1 acres) from RL-1 Rural to R-1 Residential Single Family and Duplex
- Proposed subdivision of ~84 lots averaging 0.5 acres, ranging 0.40–0.87 acres
- OCP amendment to re-designate trail portion as Park; rezone to P-1 Parks and Recreation
- Site-specific amendment to allow secondary suites in duplex dwellings
- Developer to dedicate ~3 acres for trail along Trans Mountain pipeline
Regular Council
Clearwater Council is deciding on several infrastructure and tourism items, including awarding a $981,494 contract for the Park Drive/Raft River multi-use path, authorizing Tourism Wells Gray to apply for a 2% Municipal Regional District Tax, and advancing rezoning bylaws for a Park Drive development. The meeting also includes routine approvals of minutes and reports, plus a notice of motion to create a Housing Working Group.
- Contract award to Borrow Enterprises Ltd. for $981,494.92 for Park Drive/Raft River Multi-Use Path, contingent on federal funding
- Authorization for Tourism Wells Gray to request 2% Municipal Regional District Tax, with Tourism Service Agreement for 2021-2026
- First and second reading of OCP Bylaw No. 252 and Zoning Amendment Bylaw No. 253 for Park Drive development (RZ-21-03)
- Direct staff to engage TRUE Consulting for Cell#1 Phase 2 project detailed design
- Direct staff to install four-way stop at Robson Street and Murtle Road, and assess safety at Park Drive and Murtle Crescent
Trails Task Force
The Trails Task Force will review the design drawings for the Park Drive/Raft River multi-use pathway, which were issued for a Negotiated Request for Proposal (NRFP) on April 30, 2021. The committee will also hear updates on grant applications and other trail projects, including the Dutch Lake Subdivision pathway and the Clearwater River-Triple Decker trail. The agenda includes adoption of the previous meeting's minutes and action items.
- Review of Park Drive/Raft River multi-use pathway design drawings (NRFP 345-446, issued April 30, 2021)
- Status of Investing in Canada – COVID Resilience Infrastructure Stream grant for Park Drive/Raft River pathway
- Update on Dutch Lake Subdivision multi-use pathway (survey, design, tender)
- Update on Clearwater River-Triple Decker trail (First Nation consultation, design, tender)
- Park Drive/Strawberry Flats connector and pathway map development
Regular Council
The District of Clearwater Regular Council meeting on June 1, 2021 will consider several items, including a $20,000 allocation for backhoe repairs, a development variance permit for 345 Helmcken Street, and a notice of motion to create a Housing Working Group. The meeting will be held without in-person public attendance due to Ministerial Order M192, with a video available online. Council will also receive reports from committees and correspondence, including UBCM convention meeting requests.
- Amend 2021 Five Year Financial Plan to allocate up to $20,000 for repairs to 1998 Cat 416C backhoe from 2021 Unrestricted surplus
- Issue Notice of Intent for Development Variance Permit DVP-21-01 at 345 Helmcken Street
- Notice of Motion to engage a Housing Working Group to address housing affordability and expansion
- Appointment of John Thomas as Chief Administrative Officer effective June 28, 2021
- Correspondence regarding UBCM Convention meeting requests with provincial ministers
Regular Council
The District of Clearwater Regular Council meeting on May 18, 2021 will consider several routine items: approving the 2021/2022 BC Transit Annual Operating Agreement, entering a partnership with Interior Health's Healthy Communities Program, and authorizing Council participation in the Employee Family Assistance Program. The meeting will be held via Zoom with public attendance excluded under Ministerial Order M192, but will be recorded and posted online. The agenda also includes adoption of minutes and committee reports.
- Authorize Mayor and CAO to sign 2021/2022 BC Transit Annual Operating Agreement
- Enter Partnership Agreement with Interior Health Healthy Communities Program
- Approve Council participation in Employee Family Assistance Program at $3.31/month per person ($278.04/year for 7 members)
- Appoint Leslie Groulx to Trails Task Force Committee as community member at large
- Exclude in-person public attendance per Ministerial Order M192; meeting recorded and posted online
Special Council
The District of Clearwater Special Council meeting on May 6, 2021, will consider adopting Bylaw No. 250, 2021, which sets the annual tax rates for 2021. The meeting will exclude in-person public attendance due to public health orders, but will be recorded and available on the District's website. The agenda is otherwise procedural, with no other substantive items listed.
- Adoption of Bylaw No. 250, 2021 (2021 Annual Tax Rates)
- Exclusion of in-person public attendance under Ministerial Order M192
- Meeting to be recorded and posted online
- Tax rates set for Clearwater and Vavenby Municipal Lands
- Rates include municipal, regional district, and hospital district levies
Regular Council
The District of Clearwater Council is meeting to consider several financial and administrative items, including approving a $319,000 road maintenance program funded by a private contribution from Trans Mountain, adopting the 2020 audited financial statements, and approving grants to local clubs. The agenda also includes a presentation from Interior Health on community health partnerships and several routine reports and bylaw readings.
- Approve $319,000 expenditure from Road Reserves for 2021 road repairs on Wildwood, Webber, Barber, Camp 2, Musgrave, and Sunshine Valley roads
- Adopt 2020 audited Financial Statements presented by BDO Canada LLP
- Approve refunds (50% of paid invoices) to Wells Gray Curling Club ($1,702.71), Raft Mountain Skating Club ($4,317.50), and Clearwater and District Minor Hockey ($10,495.05), funded by $16,515.26 from COVID Restart funds
- Adopt Bylaw No. 249 (Five Year Financial Plan 2021-2025) and introduce Bylaw No. 250 (2021 Annual Tax Rates)
- Adopt Bylaw No. 251 amending Building Regulations Bylaw No. 129
Regular Council
Clearwater Council will consider several contracts and bylaws, including a $170,000 service agreement with the Ministry of Transportation and Infrastructure for paving on Sunshine Valley and Dunn Lake roads, a 3-year refrigeration maintenance contract, and audio-visual upgrades. Council will also give readings to bylaws amending building regulations and adopting the 2021-2025 Five Year Financial Plan. The agenda includes routine items like minutes, reports, and correspondence.
- Service Agreement 255OA0115 with MOTI for $170,000 to pave 850m of Sunshine Valley Road and 570m of Dunn Lake Road
- 3-year contract award to Fraser Valley Refrigeration for annual refrigeration plant maintenance at $9,694/year
- Audio-visual upgrades for Council Chambers up to $9,000, funded from Operating Reserve (COVID Restart funds)
- Bylaw No. 251, 2021 to amend Building Regulation Bylaw No. 129, 2014 (first to third reading)
- Bylaw No. 249, 2021, 2021-2025 Five Year Financial Plan (first to third reading)
Regular Council
The District of Clearwater Regular Council meeting on April 6, 2021 will consider a $1,000 grant for a veterinary recruitment video, adopt zoning amendment Bylaw No. 248, and receive several reports and correspondence. The meeting will be held without in-person public attendance due to Ministerial Order M192, with a recording available online.
- Grant of $1,000 to Wells Gray Country Vet Recruitment Coalition for promotional video
- Third reading and adoption of Zoning Amendment Bylaw No. 248 (RZ-21-01) for Lot A, District Lot 1725, KDYD, Plan KAP91502
- Public hearing for Zoning Amendment Application RZ-21-01
- Approval of UBCM 2021 membership renewal at $1,795.02
- Acceptance of 2020 Annual Water Report for distribution to Interior Health Authority
Regular Council
The District of Clearwater Regular Council meeting on March 2, 2021 will consider issuing a development permit for 421 Wildwood Road and introducing a rezoning bylaw. Council will also receive reports on the 2020 fourth-quarter budget and in-camera decisions, and hear a delegation from the Wells Gray Country Vet Recruitment Coalition.
- Development Permit DP-20-01 for 421 Wildwood Road (Lot 8, District Lot 73, KDYD, Plan 34224)
- Rezoning RZ-21-01: Introduction and first reading of Zoning Amendment Bylaw No. 248, 2021
- 2020 4th Quarter Budget Position Report
- Delegation: Wells Gray Country Vet Recruitment Coalition (Liz Morrison via Zoom)
- Referral of Simpcw Resources Ltd 2021 Forest Stewardship Plan to Forestry Working Group
Regular Council
The District of Clearwater Regular Council meeting on February 16, 2021 will consider adopting the Economic Development Strategy and forwarding it to the Ministry of Poverty Reduction and Social Development to complete a grant. Council will also vote on a new Firefighter and Officer Remuneration Policy, and receive reports from committees and staff. The meeting will be held without in-person public attendance due to Ministerial Order M192, with a video available on the District's website.
- Adoption of Economic Development Strategy and forwarding to Ministry of Poverty Reduction and Social Development for grant completion
- Adoption of Policy No. 2101 Firefighter and Officer Remuneration Policy
- Amendment to Community Economic Development Task Force Terms of Reference to add representatives and change meeting frequency to bi-monthly
- Letter of support for City of Vernon resolution on contraceptive access
- Receipt of Trails Task Force Committee minutes from January 12, 2021
Trails Task Force
The Trails Task Force is meeting to approve the agenda and minutes, review action items, and discuss unfinished business including the Cycling Plan addition to the Trails Master Plan and the status of grant applications. They will also receive updates on the Park Drive/Clearwater Village Road multi-use pathway and a letter to the Wells Gray Community Forest Commission. The meeting is largely procedural, with decisions on agenda and minutes, but includes substantive updates on trail projects and grants.
- Review of Cycling Plan addition to Trails Master Plan
- Status of grant applications for 2021 Capital Trails Projects
- Update on Park Drive / Clearwater Village Road multi-use pathway
- Letter to Wells Gray Community Forest Commission regarding grant applications
- Discussion with Simpcw First Nation on Raft River Foot Bridge
Regular Council
Clearwater Council will consider adopting the January 2021 Housing Needs Report, amending the 2020 Five-Year Financial Plan for several capital and operating projects, and adopting bylaws for the Volunteer Fire Department and water rates. The meeting will be held without in-person public attendance due to Ministerial Order M192, with a recording available online.
- Adoption of Housing Needs Report (January 2021) and posting on website
- Amend 2020 capital plan: $60,000 Chip Storage, $66,648 Wyndhaven pathway paving, $361,723 water, $716,704.50 sewer (private contributions)
- Transfer $894,000 COVID-19 Restart Funding to Operating Reserves
- Adopt Bylaw 233 (Volunteer Fire Department) and Bylaw 247 (Water Rate amendment)
- Letter of support for Thompson Valley Charters ebus service on Highway 5 corridor
Regular Council
The District of Clearwater council is meeting to decide on several financial and regulatory items, including directing $200,000 in Canfor legacy funds to reserves, approving a grant for Wells Gray Search & Rescue, and introducing bylaws for the volunteer fire department and water rates. Council will also consider a recommendation to apply for a BC Active Transportation Grant for a trail from Park Drive to Strawberry Flats and to amend the Trails Master Plan.
- Direct $200,000 Canfor Legacy Funds to General Operating Reserve
- Grant in aid up to $1,000 for Wells Gray Search & Rescue 2021 property taxes
- Apply for BC Active Transportation Grant for trail from Park Drive to Strawberry Flats
- Bylaw 233, 2021 for continuation and regulation of Volunteer Fire Department (1st to 3rd reading)
- Bylaw 247, 2021 to amend water user fees (1st to 3rd reading)
Joint Services Committee
The Joint Services Committee is meeting to discuss unfinished business including broadband internet/cell service expansion and the Clearwater River Road repair, as well as new business on Canfor/Vavenby industrial site taxation and hydro, and the MRDT program. The agenda includes adoption of minutes and reports from the Mayor, Director, and CAO on the Sportsplex, transit, and economic development.
- Broadband Internet/Cell Service expansion to Raft River area
- Clearwater River Road meeting request with Minister Heyman
- Canfor/Vavenby Industrial Site taxation and hydro discussion
- MRDT due October 2021 - Municipal and Regional District Tax Program
- Transit ridership report: Valley Connector down 37.97% year-to-date
Regular Council
The District of Clearwater Council is meeting to handle routine business, including adopting minutes and considering correspondence. Key items include a proposed letter opposing Thompson-Nicola Regional District changes to the Free Dump Day program, and decisions on funding requests from Softball BC and support for an overdose action plan.
- Letter opposing TNRD Free Dump Day changes, requesting a review of program benefits for rural communities
- Decision on Softball BC COVID relief funding request
- Decision on support for City of Kamloops overdose crisis action plan
- SILGA call for resolutions for 2021 convention
- Adoption of minutes from December 1, 2020 regular council and public hearing