Clearwater public meetings in 2023
35 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council - Regular
The Council will consider development variance permits for Dunn Lake Road and Barber Road. They will also hold a Committee of the Whole meeting to discuss a new public art policy and a proposal to restructure Council committees.
- Development Variance Permit DVP-23-02 for Dunn Lake Road
- Development Variance Permit DVP-23-03 for 1056 Barber Road
- Staff report regarding a Volunteer Brunch for April 14, 2024
- Adoption of Bylaw 286, 2023 (Amendment to Subdivision and Development Servicing Standards)
- Public Art Policy presentation and discussion
Council - Workshop
The District of Clearwater Council is meeting for a workshop to discuss the 2024 Financial Plan schedule and various reserve fund policies. The session includes reviewing business cases for capital and special projects, as well as discussing impacts and assumptions for the upcoming year.
- Review of Financial Plan Policy No. 2204
- Discussion of 2024 Financial Plan Schedule
- Review of District Reserve Funds Bylaw No. 216, 2019 and Amending Bylaw 277
- Review of Reserves and Surplus Policy No. 1804
- Review of 2024-2028 Project Summary and Capital Projects Business Cases
Council - Regular
The District of Clearwater Council will meet to consider adopting the 2023-2027 Council Strategic Plan. The agenda also includes awarding a fuel management contract and discussing emergency preparedness grants.
- Awarding $178,000 contract to Mac River Enterprises Ltd for fuel management on the Sunshine Valley Unit
- Adoption of the 2023-2027 Council Strategic Plan
- Application for up to $30,000 in Community Emergency Preparedness Fund Grant
- Appointment of BDO Canada LLP as the 2023 External Auditor
- Third reading of Bylaw 286, 2023 regarding subdivision and development standards
Council - Regular
The District of Clearwater Council is reviewing several major items, including a $3.55 million grant application for bridge repairs and the adoption of a 2023-2027 Strategic Direction Plan. Other discussions include trail rerouting, park development, and a quarterly RCMP report.
- Grant application for up to $3,555,000 for Old North Thompson Clearwater River Bridge repairs
- Adoption of the 2023-2027 Council Strategic Direction Plan
- Request to reroute Trail 5B along the boundaries of 557 Wyndhaven Drive
- Selection of Concept drawing #1 for the 37E Park development
- Approval of a $10,000 Community to Community grant application
Council - Special
The District of Clearwater Council is convening a special meeting on September 11, 2023. The agenda includes a request to move into an in-camera session to discuss personal information regarding a municipal officer, employee, or agent.
- In-camera discussion regarding personal information of a municipal officer, employee, or agent
Council - Regular
The District of Clearwater Council is reviewing several infrastructure and community funding items. Key discussions include awarding a road maintenance contract, authorizing funds for the Clearwater River Trail, and approving various equipment grants for local fire brigades and outdoor clubs.
- Awarding $642,700 road maintenance contract to Black River Contracting
- Authorizing $72,949 in Gas Tax Reserve funds for Clearwater River Trail Project
- Approving $123,150 agreement with Robson Design Build for trail construction
- Grant approval of $22,870.40 for Blackpool Fire Rescue equipment
- Grant approval of $20,777.32 for Upper Clearwater Volunteer Fire Brigade equipment
Council - Regular
The District of Clearwater Council is reviewing the 2024 Financial Plan schedule and several staff reports. Key discussions include fleet replacement for emergency vehicles, public art policy, and a playground donation proposal.
- Approval of the 2024 Financial Plan schedule
- $105,716 contract for Bushtruck and Tender 3 chassis and labour
- Awarding generator tender to Advanced Electrical
- Drafting of a new public art policy
- Proposed playground equipment donation for Chad Schapansky Memorial Park
Council - Special
The District of Clearwater Council will hold a special meeting on July 30, 2023. The agenda includes an in-camera session to discuss personal information regarding a municipal officer, employee, or agent.
- In-camera discussion regarding personal information of a municipal officer, employee, or agent
Council - Special
Council will consider a staff report regarding capital projects at the North Thompson Sportsplex. The discussion includes a proposal to transfer $16,854 from the sound system budget to cover a roofing project shortfall.
- North Thompson Sportsplex Capital Roofing Project (Sections A & B)
- Proposed transfer of $16,854 from Sound system Capital project funding to roofing
- Blackwell Media request to stop advertising on Meta platforms
- In-camera session regarding labour or employee relations
Commission - Wells Gray Community Forest
The Wells Gray Community Forest Commission is reviewing grant submissions from Blackpool Fire Rescue, Upper Clearwater Volunteer Fire Brigade, and Wells Gray Outdoor Club. The meeting also addresses a requested $150,000 transfer from the District to the Society for annual granting cycles.
- Grant recommendation of $88,923.04 to Raft River Elementary School for an outdoor classroom
- Grant application from Blackpool Fire Rescue for auto extraction tools
- Grant application from Upper Clearwater Volunteer Fire Brigade
- Grant application from Wells Gray Outdoor Club
- Discussion regarding a $150,000 transfer from the District to the Wells Gray Community Forest Society
Council - Regular
The Council will review a presentation regarding a proposed Wells Gray Community Forest Wellness Center. Additionally, staff are seeking approval for fleet replacements, road paving, and stormwater management projects.
- Presentation on Wells Gray Community Forest Wellness Center proposal
- Fleet replacement for Bushtruck 1 chassis and Tender 3
- Capital Road Program: up to $200,000 for paving and $100,000 for stormwater infrastructure RFQ
- Awarding of stormwater management ($112,000) and flood mitigation ($146,120) projects to True Engineering
- Adoption of Council Procedure Bylaw No. 268, Amendment Bylaw No. 284, 2023
Council - Special
The District of Clearwater Council will meet to discuss and potentially adopt the 2022 Annual Municipal Report. This report provides an account of the municipality's operations, financial performance, and progress toward established objectives. The meeting also includes a session to move in-camera to discuss labour relations and solicitor-client privilege.
- Adoption of the 2022 Annual Municipal Report
- Public input session regarding the 2022 Annual Municipal Report
- In-camera discussion regarding labour relations and solicitor-client privilege
Council - Regular
The Council will review the 2022 Summary of Financial Information and discuss options for observing the National Day of Truth and Reconciliation. The meeting also includes a proposal for awarding Ted Richardson bursaries and a draft amendment to the Council Procedure Bylaw.
- Ted Richardson Bursary awards of $1,000 each to Martha Taylor and Maydson Clark
- Approval of the 2022 Summary of Financial Information (SOFI)
- Discussion of National Day of Truth and Reconciliation observance options
- First and second/third readings of Bylaw 284, 2023 (Council Procedure Bylaw amendment)
- Draft Roads Request for Proposal 2023-2027
Select Committee - Trails Task Force
The Trails Task Force will review notes from a May 31 walk of the Dutch Lake Trail and discuss progress on various trail projects. The meeting includes updates on signage, wayfinding grants, and the status of the Triple Decker Falls and parking lots.
- Review of Dutch Lake Trail line painting plans and grant updates
- Update on Triple Decker Falls and parking lots progress
- Discussion of wayfinding and signage grants ($5,000-$10,000 range)
- Update on Raft River Foot bridge grant availability
- Review of the Trails Master Plan update process
Select Committee - Cemetery Operations
The Select Committee is discussing the development of a new cemetery bylaw to replace the 1978 version. Members are reviewing survey results and comparing existing bylaws from other municipalities to guide the drafting process.
- Discussion of drafting the new Clearwater Riverview Cemetery bylaw
- Review of survey results and next steps
- Review of Bylaw No. 78 (1978) and committee recommendations
- Comparison of bylaws from Kelowna, Summerland, and Maple Ridge
Council - Regular
The Council will consider adopting the 2023 Emergency Response and Recovery Plan and discuss funding for Dutch Lake line painting. Additionally, a committee will review repair needs for the Old North Thompson Clearwater River Bridge.
- Adoption of the 2023 Emergency Response and Recovery Plan
- Proposed funding for Dutch Lake Line Painting from Unrestricted Surplus
- Final adoption of Zoning Amendment Bylaw No. 270, 2023
- Discussion of repairs and cost estimates for the Old North Thompson Clearwater River Bridge
- Yellowhead Community Services request for affordable housing support on Park Drive
Council - Regular
The District of Clearwater Council is reviewing several zoning amendments and discussing the future of the Parks Master Plan. The meeting includes discussions on potential new dog park options and planning for Canada Day celebrations.
- Zoning Amendment Bylaw No. 270, 2023 (3rd reading)
- Zoning Amendment Bylaw No. 280, 2023 (adoption)
- Bylaw 283 Building Step Code Bylaw Amendment
- Proposed Parks Master Plan and Dog Park project
- Grant of $88,923.04 for Raft River Elementary School Outdoor Classroom
Council - Special
The District of Clearwater is considering Bylaw 282, 2023, to establish property tax rates for the year. The proposed municipal taxation revenue requirement is $3,001,373, which is a 7% increase over the 2022 financial plan.
- Bylaw 282, 2023 - 2023 Annual Tax Rate Bylaw
- Proposed municipal property taxation revenue of $3,001,373
- Estimated 2023 collection of $2.28 million for other government agencies
- Tax rate adjustments: increased burden for utilities class; reduced burden for residential and business classes
Council - Regular
The District of Clearwater Council is reviewing the 2023 Annual Tax Rate Bylaw and several zoning amendments. The meeting also includes discussions on a new anti-racism policy and various community grants.
- 2023 Annual Tax Rate Bylaw No. 282, 2023
- Zoning Amendment Bylaws No. 270 and 280, 2023
- $2,500 grant to Valley Pride Society
- $88,923.04 grant to Raft River Parents Advisory Committee
- Building Regulations Amendment Bylaw 283, 2023
Council - Special
The District of Clearwater Council is holding a special meeting on May 2, 2023. The primary purpose is to move into an in-camera session to discuss municipal objectives and progress reports with staff for the annual report.
- In-camera discussion regarding municipal objectives and progress reports
Select Committee - Trails Task Force
The Trails Task Force is reviewing action items including the Triple Decker Falls project and signage needs. The committee is also discussing the future of the task force as its Terms of Reference expire in June 2023.
- Triple Decker Falls and parking lots project update
- Section 57 application submission
- Proposed $10,000 budget for maps and informational brochures
- Review of 5-to-10-year trails plan and priorities
- Discussion on trail signage and wayfinding supports
Select Committee - Cemetery Operations
The Select Committee is reviewing public survey results and preparing to draft a new cemetery bylaw. Discussions include cemetery care fund management, fee structures, and maintenance of markers.
- Review of public consultation survey results
- Drafting of new Clearwater Riverview Cemetery bylaw
- Discussion of Cemetery Care Fund balance of $53,467.13
- Review of Cemetery Interment and Funeral Services Act
Council - Regular
The District of Clearwater Council will consider adopting the 2023-2027 Five Year Financial Plan. Staff will also be directed to begin a review of existing water and sewer bylaws.
- Adoption of Bylaw 281, 2023 Five Year Financial Plan 2023-2027
- Review of existing water and sewer bylaws
- Establishment of Accessibility Advisory Committee Terms of Reference
- Discussion on Dutch Lake line painting and Yellow Flag Iris management
- Update on housing starts and DCC balances
Council - Regular
The Council will consider a rezoning application for 428 Sunshine Valley Road and a new five-year financial plan. Discussions include establishing an accessibility committee and applying for a $30,000 emergency preparedness grant.
- Rezoning application RZ-21-02 at 428 Sunshine Valley Road
- Proposed $30,000 UBCM CEPF EOC grant for emergency operations
- Introduction of 2023-2027 Financial Plan Bylaw No. 281, 2023
- Establishment of a new Standing Committee for Accessibility
- Invasive plant management update regarding Dutch Lake
Council - Regular
The Council will review the 2023-2027 Financial Plan and discuss a new definition for 'Shovel Ready Projects.' Additionally, they will consider a zoning amendment for Norfolk Road and a development variance permit for Clearwater Village Road.
- Zoning Amendment Bylaw No. 270, 2023 (Norfolk Road)
- Development Variance Permit DVP-22-01 (952 Clearwater Village Road)
- Allocation of $33,500 from TNRD to the Adult Education Reserve
- Establishment of criteria for 'Shovel Ready Projects'
- 2023-2027 Financial Plan public consultation review
Council - Regular
The District of Clearwater Council is reviewing updates to the Infrastructure Master Plan and the Development Cost Charges Bylaw. The meeting also includes discussions on a minor hockey association grant and the 2022-2026 Five Year Financial Plan.
- Increase Siphon Replacement gravity sewer cost estimate from $1,390,300 to $2,227,800
- Reconsider third reading for Development Cost Charges Bylaw No. 274
- Adopt Amended Five Year Financial Plan 2022-2026 (Bylaw 279, 2023)
- Grant-in-aid discussion for Clearwater and District Minor Hockey Association
- Design approval and contractor agreement for 37 East Park
Council - Workshop
The District of Clearwater Council held a workshop to review the 2019-2022 Strategic Plan. The meeting included a discussion regarding municipal service negotiations and staff progress reports in an in-camera session.
- Review of District Strategic Plan 2019-2022
- In-camera discussion regarding municipal service negotiations
- In-camera discussion regarding municipal officer progress reports
Council - Regular
The Council is considering amendments to the 2022-2026 Five Year Financial Plan. The meeting also includes a Transmountain Project update and discussions regarding grant-in-aid allocations and infrastructure financing.
- Amendment to Bylaw 264, 2022 - Five Year Financial Plan 2022-2026
- Proposed $2,500 grant to Raft River Parents Advisory Committee
- Proposed $500 grant to Yellowhead Community Services Society
- Proposed $3,662.40 for Council AV hearing accessibility equipment
- Transmountain Project construction and community benefit update
Select Committee - Cemetery Operations
The Select Committee on Cemetery Operations is reviewing existing bylaws and discussing consumer protection regarding the Cemetery Care Fund. Members are also evaluating survey results and potential updates to cemetery maintenance procedures.
- Review of existing Cemetery Bylaw 78
- Update on Consumer Protection and use of the Cemetery Care Fund
- Discussion of survey results for cemetery operations
- Review of Kelowna Memorial Park Cemetery Bylaw No. 11664
- Demonstration of Chat GPT AI by Brent Cooper
Council - Regular
The District of Clearwater is reviewing changes to the 2023-2027 Financial Plan for public engagement. Council is also considering a new procurement process for parks and open space maintenance.
- Proposed changes to the 2023-2027 Financial Plan
- Draft RFP for Parks and Open Space Maintenance
- Development Variance Permit DVP-22-02 for 444 Clearwater Valley Road
- Appointment of the 2023 Diversity, Equity and Inclusion Working Group
- Grant In Aid presentations
Council - Workshop
The District of Clearwater Council is reviewing draft operating and capital plans for the 2023-2027 period. The workshop includes a presentation on public engagement feedback regarding the proposed financial plan. Council will also discuss various business cases for upcoming municipal projects.
- Review of 2023-2027 Draft Capital and Special Projects Plan
- Review of 2023-2027 Draft Operating Plan
- Discussion of 2023 project business cases, including fire equipment and infrastructure
- Presentation of public consultation feedback from the December 13, 2022, open house
- Review of the Preliminary Consolidated Budget 2023-2027
Select Committee - Cemetery Operations
The Select Committee will continue its review of existing cemetery bylaws and discuss consumer protection regarding the Cemetery Care Fund. The meeting also includes the introduction of new committee members and the appointment of a new chairperson.
- Review of existing Cemetery Bylaw 78 and related amendments
- Verbal update on survey deadline and preliminary results
- Staff report on consumer protection and use of the Cemetery Care Fund
- Introduction of new members: Councillor Braaten and Barry Banford
- Appointment of a new Committee Chairperson
Regular Council
Council will consider a Notice of Intent regarding a Development Variance Permit for 444 Clearwater Valley Road. The owner is requesting to waive the requirement to connect a proposed rural lot to the District's water system. The meeting also includes discussions on emergency preparedness grants and the 2023-2027 financial plan.
- Development Variance Permit DVP-22-02 for 444 Clearwater Valley Road
- UBCM Community Emergency Preparedness Fund application for up to $150,000
- 2023-2027 Financial Plan and 2023 Capital and Special Projects Direction
- Grant-in-Aid budget set at $15,000 per year for 2023-2027
- Sportsplex roofing repairs business case
Select Committee - Trails Task Force
The Trails Task Force is reviewing progress on several trail projects, including the Hospital Loop and Triple Decker Falls. The committee is also discussing the process for updating the Trails Master Plan and establishing reporting requirements to Council.
- Hospital Loop Trail engineering consultation regarding steepness and sloughing
- Park Drive Trail erosion mitigation and coconut matting review
- Triple Decker Falls project scope updates and Ministry of Tourism extension request
- Planning for 2022 trail opening ceremonies
- Review of the process to update the Trails Master Plan
Regular Council
The District of Clearwater is considering a $300,000 project to install backup generators for water wells and the DLCC. Council will also discuss appointing a member to the Wells Gray Tourism Association board and reviewing the municipal Code of Conduct.
- Proposal for $300,000 in backup generators for DLCC and Wells 1 & 3
- Appointment of a Councillor to the Wells Gray Tourism Association board
- Review of the municipal Code of Conduct
- Proposed $15,000 Grant In Aid budget for 2023-2027
- Updates to the Business Bylaw