Duncan public meetings in 2021
33 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Special Council
Council is reviewing a Temporary Use Permit for 610 Trunk Road to provide temporary accommodations and support services. The agenda also includes a land swap with Duncan Housing Society and a $1,965,000 contract for a new fire ladder truck. Additionally, a $10,000 grant for This Rides 4 U is scheduled for consideration.
- Temporary Use Permit (TUP-2021-01) for 610 Trunk Road
- Land swap agreement with Duncan Housing Society
- $1,965,000 contract for a 100ft ladder truck
- $10,000 COVID-19 grant to This Rides 4 U
- Appointment of Councillor Bob Brook as Acting Mayor for January 2022
Regular Council
The December 6, 2021, meeting consists of procedural items and the presentation of annual city awards. The council will also receive a report from the Chief Administrative Officer. A closed session is scheduled to discuss matters including leased land disposal.
- Presentation of the City of Duncan Perpetual Arts Award for 2021
- Presentation of the City of Duncan Perpetual Trophy for Excellence & Sportsmanship for 2021
- Presentation of the Scroll of Honour for 2021
- Closed session regarding leased land disposal
Regular Council
The Duncan City Council is meeting to decide on several bylaws, including updates to utility rates and tree protection fines. The agenda also includes a proposed ban on certain rodenticides and zoning changes for downtown mixed-use developments.
- Proposed complete ban of anticoagulant rodenticides on all City properties
- Zoning Amendment Bylaw No. 3166.02, 2021 regarding ground floor parking in downtown zones
- Adoption of Fees and Charges Amendment Bylaw No. 3212.02, 2021 for utility meter rates
- Reinstatement of permit fees for use of city property by restaurants and retail establishments
- Adoption of Bylaw Offence Notice Enforcement Amendment Bylaw No. 3200.03, 2021
Public Hearing
The City of Duncan is holding a public hearing to consider two bylaw amendments. The first proposes updating temporary use permit policies to include 'temporary accommodation or shelters' in any area of the city. The second introduces new regulations for the first storey of mixed-use developments in Downtown Comprehensive and Neighbourhood Commercial Zones.
- Official Community Plan Amendment Bylaw No. 3221, 2021 regarding temporary shelter use
- Zoning Amendment Bylaw No. 3166.02, 2021 regarding first-storey mixed-use regulations
Regular Council
The Duncan City Council is reviewing several bylaw amendments regarding zoning, tree protection, and utility fees. The agenda includes discussions on temporary accommodation permits and the adoption of new tree protection rules. Additionally, the council will receive reports from the RCMP and on climate adaptation strategy.
- Zoning Amendment Bylaw No. 3166.02, 2021 for mixed-use developments
- Fees and Charges Amendment Bylaw No. 3212.02, 2021 for 2022 utility rates
- Bylaw Offence Notice Enforcement Amendment Bylaw No. 3200.03, 2021 regarding tree fines
- Official Community Plan Amendment Bylaw No. 3221, 2021 for temporary accommodation
- Adoption of Tree Protection Amendment Bylaw No. 3135.02, 2021
Special Committee of the Whole
The Committee will review proposed projects in the 2022 Capital Budget for feedback. The meeting also includes a presentation from 'People for the Park' regarding a potential land swap involving Centennial Parkland.
- Review of 2022 Capital Budget
- Delegation: Barry Corrin, 'People for the Park'
- Proposed land swap of public parkland for lawn bowling land
Advisory Design Panel
The Advisory Design Panel will review the panel's Terms of Reference. The meeting also includes a review of a development permit application with variances for 89 and 107 Evans Street to provide recommendations to Council.
- Review of Advisory Design Panel Terms of Reference
- Development Permit with Variances for 89 & 107 Evans Street (DP-2021-04)
Special Council
Council will consider first and second readings for downtown zoning and community plan amendments. The meeting also includes three readings for a tree protection amendment bylaw and the adoption of several tax exemption bylaws. Additionally, Council will review a $2,500 grant reallocation request.
- Zoning Amendment Bylaw No. 3166.02, 2021 regarding downtown mixed-use regulations
- Tree Protection Amendment Bylaw No. 3135.02, 2021 updates
- Reallocation of $2,500 from Downtown Duncan Days to Celebration in the Common
- Adoption of Council Procedure Amendment Bylaw No. 3050.04, 2021
- Official Community Plan Amendment Bylaw No. 3221, 2021
Special Committee of the Whole
The Special Committee of the Whole is reviewing the proposed 2022 budget and various departmental budgets. The discussion includes a proposed 6.54% tax increase driven by potential policing costs if the population exceeds 5,000. The committee will also provide feedback on utility and administration budgets.
- Proposed 6.54% property tax increase for 2022
- Proposed 7% increase to sewer user fees
- Estimated policing cost of $169,312 per officer for 8 officers
- Ongoing grants: Blacklock Schroeder Memorial Bursary ($500), Cowichan Music Festival ($200), and Cycle Cowichan ($300)
Special Council
The Special Council will consider proposed increases to metered water rates both inside and outside city boundaries. The meeting also includes a decision on a $10,000 grant for the Cowichan Family Life Association and contract extensions for Blackbird Security Inc.
- Proposed 3% increase to metered water rates inside city boundaries
- $10,000 COVID-19 grant request for Cowichan Family Life Association
- Extension of Blackbird Security Inc. contracts to March 31, 2022
- Council Procedure Amendment Bylaw No. 3050.04, 2021 readings
- Permissive Tax Exemption Bylaws for various properties and City Gate Church
Regular Council
The City of Duncan and Municipality of North Cowichan are holding a joint meeting to hear presentations on local transportation strategies. The session includes updates on the North Cowichan Master Transportation Plan and the City of Duncan Transportation and Mobility Strategy.
- Presentation: North Cowichan Master Transportation Plan
- Presentation: City of Duncan Transportation and Mobility Strategy
- Adoption of January 21, 2021, Joint Committee of the Whole minutes
Regular Council
The Council will consider a development variance permit for a modular daycare at 1040 College Street. The agenda also includes instructions to draft new tree protection and tax exemption bylaws.
- Development Variance Permit DVP-2021-01 for 1040 College Street
- $11,055.00 contribution for sidewalk construction on College Street
- $10,125.00 deposit for asphalt patching at 1040 College Street
- $15,474.70 contribution towards sanitary main replacement
- Adoption of 2021 Financial Plan Amendment Bylaw No. 3214.01
Advisory Design Panel
The panel will review a development permit application with variances for 446 and 454 Ypres Street and 455 Festubert Street. Members will also receive an information report regarding the approved development at 545 Jubilee Street. The meeting includes a review of the panel's Terms of Reference.
- Development Permit DP-2021-03 for 446 and 454 Ypres Street and 455 Festubert Street
- Information report on Council approval for 545 Jubilee Street (DP-2021-02)
- Review of Advisory Design Panel Terms of Reference
Regular Council
The Council will consider establishing a single regional Emergency Management Organization for the Cowichan area. The agenda also includes first readings for amendments to the 2021-2025 financial plan and new fines for waterworks bylaw offences. Additionally, the council will review a five-year licence renewal for the Cowichan Historical Society at City Hall.
- Establishment of a single regional Emergency Management Organization (EMO)
- Five-year licence of occupation renewal for Cowichan Historical Society at City Hall
- Financial Plan Bylaw Amendment No. 3214.01, 2020 (first three readings)
- Bylaw Offence Notice Enforcement Amendment Bylaw No. 3200.02, 2021 (first three readings)
Regular Council
The Duncan City Council is reviewing funding for community cob oven repairs and security costs. The agenda also includes a development variance permit application for a modular childcare facility at 1040 College Street.
- Up to $13,000 for community cob oven repair and security costs
- Purchase of a bylaw enforcement pickup truck up to $35,000
- Development Variance Permit application for 1040 College Street modular childcare
- Amendments to the City's Purchasing Policy
- Confirmation of official names for First, Second, Third, and Fourth Streets
Regular Council
The meeting includes reviews of several development permits, including a residential project at 545 Jubilee Street. Council will also discuss funding for the Community Cob Oven and the adoption of the McAdam and Rotary Parks Master Plan.
- Development Permit with Variances for a three-storey, six-unit building at 545 Jubilee Street
- Approval of up to $16,475 for Community Cob Oven repair and restart costs
- Janitorial Services contract award to SkyBlue Services Corp for $5,270 per month
- Adoption of the McAdam and Rotary Parks Master Plan
- Approval of $17,208 in funding for the Sharps Collection Program
Regular Council
The Duncan City Council will consider a revised contract for the Canada Avenue Sanitary Sewer Upgrade. The agenda also includes the sale of 361 St. Julien Street and housing agreements for developments on Garden Street. Additionally, Council will discuss providing input on North Cowichan's Master Transportation Plan.
- Revised contract award for Canada Avenue Sanitary Sewer Upgrade to Copcan Civil Ltd. for $393,511 plus tax
- Sale of 361 St. Julien Street to Parhar Holdings Ltd. for $300,000
- Housing Agreement Bylaw No. 3217, 2021 for a 101-unit development at Garden Street
- Endorsement of the Bee City Canada Application
Advisory Design Panel
The Advisory Design Panel will review a development permit application for a three-storey, six-unit residential building at 545 Jubilee Street. The meeting also includes the appointment of a new Chair for a one-year term. The panel will consider requested variances regarding setbacks, parking, and driveway width.
- Appointment of the Advisory Design Panel Chair for a one-year term
- Development Permit application (DP-2021-02) for 545 Jubilee Street
- Proposed six-unit residential development by Plante Developments Ltd.
- Requested variances for front and side setbacks at 545 Jubilee Street
- Requested changes to parking space counts and driveway width
Official Community Plan Advisory Committee
The Official Community Plan Advisory Committee received a presentation from Urban Systems regarding the process for updating the City's Official Community Plan. The presentation outlined key themes including housing, infrastructure, and environmental considerations. The committee will provide guidance on the plan's development and community engagement phases.
- Presentation on the approach and process for the OCP update
- Overview of key themes such as housing, homelessness, and infrastructure
- Review of Phase 1 community engagement and next steps
- Discussion of Development Permit Area (DPA) types
Regular Council
The Duncan City Council is reviewing a development permit for a six-unit residential project at 545 Jubilee Street. Council will also consider a $47,500 budget transfer between the Cowichan Aquatic Center and Cowichan Sportsplex budgets. The agenda includes receiving the RCMP quarterly report and building permit summaries.
- Development Permit DP-2021-02 for a six-unit residential development at 545 Jubilee Street
- $47,500 budget transfer request for Cowichan Sportsplex Fieldhouse contingency
- Painting of two 'railway' theme crosswalks on Canada Avenue
- RCMP North Cowichan/Duncan Quarterly Report presentation
- Summary of April 2021 Building Permits
Special Council
The Special Council meeting includes a presentation of the 2020 Audited Financial Statements by MNP LLP. The report highlights an annual surplus of $3,931,180 and an unqualified audit opinion. Council will also consider moving into a closed session to discuss personal information and employee relations.
- Presentation of the 2020 Audited Financial Statements showing a $3,931,180 annual surplus
- Review of financial highlights including $20,333,460 in cash and investments
- Motion to extend delegation time for the financial statements presentation
- Closed session request regarding personal information and employee relations
Regular Council
The City of Duncan Council will meet to consider a contract for the Canada Avenue Sanitary Sewer Upgrade and adopt new tax and financial bylaws. The agenda also includes presentations regarding human sex trafficking and the Bee City Canada certification process. Additionally, Council will discuss summer festival plans for the Duncan-Cowichan Festival Society.
- Canada Avenue Sanitary Sewer Upgrade contract award to Copcan Civil Ltd. for $372,111 plus tax
- Adoption of Financial Plan 2021-2025 Bylaw No. 3214, 2021
- Adoption of Tax Rate Bylaw No. 3215, 2021
- Discussion on Bee City Canada Community certification
- Review of Duncan-Cowichan Festival Society's Virtual Parade plans
Regular Council
The Duncan City Council will consider the adoption of the Cairnsmore Neighbourhood Plan and updates to the College Street Pathway. The agenda also includes first readings for the 2021-2025 Financial Plan and 2021 Tax Rate Bylaw. Additionally, council will review a $10,000 grant for Station Street Commons picnic tables.
- Amendment to development permit for 462, 470, 476, 490 Garden Street requiring 100% rental and 20% affordable units
- $10,000 COVID-19 grant in aid to Downtown Duncan Business Improvement Association for concrete picnic tables
- Adoption of the Cairnsmore Neighbourhood Plan
- First three readings of the 2021-2025 Financial Plan Bylaw No. 3214
- First three readings of the 2021 Tax Rate Bylaw No. 3215
Committee of the Whole
The Committee of the Whole is reviewing a proposed 3.51% property tax increase for the 2021 budget. The meeting also includes a presentation on the Official Community Plan Review and Transportation and Mobility Strategy.
- Proposed 3.51% property tax increase for the 2021 Five Year Financial Plan Bylaw
- Drafting of 2021 Tax Rates Bylaw with commercial tax multiple between 2.50% and 2.60%
- Presentation on Official Community Plan Review and Transportation and Mobility Strategy
- $90,000 allocation for Canada Avenue pay parking lot expansion project
- $300,000 allocation for a records management plan
Regular Council
The meeting includes discussions on tax penalty dates and a new security pilot program. Council will also consider pathway options between College Street and Philip Street and fee waivers for local businesses.
- Waiving permit fees for sidewalk and street use by restaurants and retail stores
- Pre-budget approval for the Enhanced Security Initiative Pilot Program 2021
- Deciding on 2021 tax penalty dates
- Reviewing pathway options from College Street to Philip Street
- Adoption of Fees and Charges Amendment Bylaw No. 3212.01, 2021
Advisory Design Panel
The Advisory Design Panel will consider recommending one member to be appointed to the Official Community Plan Advisory Committee. This committee is tasked with providing guidance on the city's official community plan review project.
- Recommendation of an Advisory Design Panel representative for the OCP Advisory Committee
- Review of Terms of Reference for the OCP Advisory Committee
Regular Council
Duncan City Council will consider a $6,105,722.40 contract for the Joint Utility Board Outfall Relocation. The agenda also includes requests to use COVID-19 funds for a temporary planner and records management improvements. Additionally, Council will review park repairs and a resolution regarding provincial disability benefits.
- $6,105,722.40 contract award for Outfall Relocation
- Up to $300,000 for records management software via COVID-19 funds
- Up to $15,000 for Centennial Park cob oven repairs
- Adoption of Official Community Plan Advisory Committee Terms of Reference
- Resolution requesting reinstatement of $300/month provincial benefits
Regular Council
The Duncan City Council is reviewing several infrastructure and service proposals. Key discussions include contract awards for transportation planning, updates to the City Hall seismic upgrade budget, and expanding the Canada Avenue parking area. The meeting also addresses amendments to fire services agreements and new pilot programs.
- Awarding Transportation and Mobility Strategy and OCP Review contracts to Urban Systems Ltd.
- Increasing City Hall seismic upgrade budget by $15,000 to a total of $65,000
- Approving a $90,000 budget for the Canada Avenue pay parking area expansion
- Adding properties on Waters Road, Chaster Road, and Mission Road to fire services agreements
- Pre-budget approval for Graffiti Removal and City Wide Façade Improvement programs
Regular Council
The Council will consider the Housing Needs Assessment Report and the allocation of $399,100 from COVID-19 Safe Restart Grant funds. The agenda also includes requests for early budget approval on capital projects such as park upgrades and water system improvements. Additionally, staff will present building permit summaries and community safety survey results.
- Allocation of $399,100 in COVID-19 Safe Restart Grant funds
- Approval of capital projects including McAdam Park signage ($20,000) and watermain pipe sampling ($41,200)
- Endorsement of the City of Duncan Housing Needs Assessment Report
- Reduction of the 2021 conference and travel budget by $20,500
Committee of the Whole
The Committee is reviewing the 2021 budget, which includes a proposed 3.98% tax increase. Staff are directed to prepare updates to the Tree Protection Bylaw and implement interim restrictions on tree removal applications. The meeting also covers allocations for COVID-19 Safe Restart Grant funds and several capital projects.
- Proposed 3.98% tax increase in the Five Year Financial Plan Bylaw
- Allocation of $399,100 from COVID-19 Safe Restart Grant funds
- Watermain pipe sampling project costing $41,200
- Electrical upgrade for Well #3 totaling $35,000
- Interim restrictions on tree removal applications under Bylaw No. 3135, 2014
Regular Council
Council is reviewing a grant application for the Trans Canada Highway Pathway project and a development permit for a 101-unit residential building on Garden Street. The agenda also includes approval of the 2021 Tourism Advisory Committee budget and a revised protocol agreement with North Cowichan.
- Grant application for Trans Canada Highway Pathway ($453,688)
- $211,250 commitment for water main upgrades
- Development Permit DP-2020-08 for 101 units at 462, 470, 476, and 490 Garden Street
- Approval of the 2021 Tourism Advisory Committee budget
- Revised Inter-Municipal Relationship Protocol Agreement with North Cowichan
Special Joint Committee of the Whole
The Special Joint Committee of the Whole will hear presentations regarding the Cowichan Secondary School Replacement Project and supportive housing developments. The meeting also includes a presentation on core funding for the Cowichan Historical Society. Additionally, council will consider revisions to the inter-municipal relationship protocol agreement.
- Presentation on the Cowichan Secondary School Replacement Project
- Update on supportive housing at 260 White Road and 2983 Drinkwater Road
- Presentation regarding core funding for The Cowichan Historical Society
- Proposed revisions to the Inter-Municipal Relationship Protocol Agreement
Regular Council
The Council will review a proposal to install new street signs in Hul’q’umi’num and English at no cost to the City. Staff reports also address $8,500 in COVID-19 grant aid and the inclusion of up to $377,527 in provincial restart funds into the budget.
- New bilingual street signs on 1st, 2nd, 3rd, and 4th Streets
- $8,500 COVID-19 grant for Cowichan Family Life Association workshops
- Up to $377,527 in Provincial COVID-19 Safe Restart Grant funds
- Development Variance Permit for a subdivision at 472 Beech Avenue
- New 'Snow Plowing – Hauling of Snow' policy