Duncan public meetings in 2023
56 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The City of Duncan Committee of the Whole is reviewing staff recommendations for emergency operations and public engagement. The agenda includes proposals to forward a new $13,000 annual records management system to Council, add $384,000 in capital equipment funded by borrowing from Equipment Reserves, and direct staff on washroom specifications for the Station Street Placemaking Project. The committee will also refer an updated Duncan Communications Plan to Council with recommendations to repeal six existing policies. These items aim to modernize emergency response workflows, improve firefighter safety and regulatory compliance, and revise how the city communicates with residents.
- Recommendation for Council approval of "First Due" fire department records management software at $13,000 annually
- Proposed capital budget additions: $30,000 for apparatus bay door motors and safety sensors, $142,000 for a building backup generator, $100,000 for a utility pickup, $62,000 for a breathing air compressor, and $50,000 for air conditioning
- Funding plan to borrow from Equipment Reserves, repaid with an increase to the annual fire equipment reserve contribution of approximately $25,965 starting in 2025
- Direction to include the UrbenBlu prefabricated accessible two-stall non-automated model in the tender for the Station Street Placemaking Project
- Referral of the updated Duncan Communications Plan to Council with recommendations to repeal six existing council policies
Regular Council
Duncan City Council will review several policy amendments and financial bylaws. The agenda includes updates to the Operating Reserve Fund Policy and the 2024 Acting Mayor schedule. Additionally, the council will consider a bylaw to adjust utility rates and EV charging station fees for 2024.
- Fees and Charges Amendment Bylaw No. 3212.06, 2023 (utility rates and EV charging fees)
- Financial Plan Amendment Bylaw No. 3232.02, 2023
- Amendments to the Operating Reserve Fund Policy regarding policing and travel reserves
- Approval of the 2024 Acting Mayor schedule
- Delegation regarding the 2024 Library Requisition
Joint Utility Board
The Joint Utility Board will meet to elect a Chair and Vice Chair for the year. The meeting also includes the adoption of previous minutes from May 2018.
- Selection of 2023 Chair and Vice Chair
- Adoption of May 24, 2018, meeting minutes
Official Community Plan Advisory Committee
The Official Community Plan Advisory Committee is reviewing a public engagement summary for a proposed new Official Community Plan. The committee is recommending that Council rescind previous readings of Bylaw No. 3226, 2022, and instead move forward with Bylaw No. 3226, 2023. This includes scheduling a public hearing for January 15, 2024.
- Rescinding of first two readings of Official Community Plan Bylaw No. 3226, 2022
- First and second readings of Official Community Plan Bylaw No. 3226, 2023
- Public hearing for Official Community Plan Bylaw No. 3226, 2023 scheduled for January 15, 2024
Regular Council
The City of Duncan Council will meet to present several annual awards. The meeting includes the presentation of the Perpetual Arts Award, the Perpetual Trophy for Excellence and Sportsmanship, and the Scroll of Honour Award.
- Presentation of the City of Duncan Perpetual Arts Award for 2023
- Presentation of the City of Duncan Perpetual Trophy for Excellence and Sportsmanship for 2023
- Presentation of the City of Duncan Scroll of Honour Award for 2023
Regular Council
Council will vote on adopting new speed limits and flood plain management regulations. The agenda also includes updates to utility rates and EV charging station fees for 2024. Additionally, staff may apply for a regional grant to support relationship-building with Cowichan Tribes.
- Adoption of city-wide speed limit reductions, including 40 km/h zones
- Updates to 2024 utility rates and EV charging station usage fees
- Adoption of Flood Plain Management Bylaw No. 3236, 2023
- $10,000 budget increase for the CleanBC Better Homes and Home Renovation Program
- Grant application for relationship-building with Cowichan Tribes
Committee of the Whole
The Committee of the Whole will review the 2023 budget update covering revenues and expenditures from January to October. Discussions also include a proposal for vehicle fleet replacements and adjustments to the 2024 Capital Budget.
- Fleet replacement of Unit #1 with one bin truck and one full-size pickup truck for $416,000 + taxes
- 2023 Budget Update report covering January to October revenues and expenditures
- Proposed changes to the 2024 Capital Budget
Committee of the Whole
The Committee of the Whole is reviewing a 30% design for protected bike lanes on Coronation Avenue, Queens Road, and Ypres Street. Additionally, a notice of motion was introduced to review community safety and draft a bylaw restricting drug use in certain public places.
- Coronation Avenue Bike Lanes 30% design review ($880,000 total project budget)
- $500,000 B.C. Active Transportation Infrastructure Grant for bike lanes
- Notice of Motion: Children and Citizens Protection Bylaw regarding drug use in public places
Regular Council
Council reviewed amendments to a temporary use permit for a 20-bed extreme weather response shelter at 531 Herbert Street. The agenda also included readings for new bylaws regarding speed limit reductions and flood plain management. Several community grant requests were also approved or denied.
- Amended permit for 20-bed extreme weather shelter at 531 Herbert Street
- Bylaw No. 3101.04, 2023 regarding speed limit reductions and 40 km/h zones
- Bylaw No. 3236, 2023 for flood plain management and regulations
- Option to Purchase Agreement with Cowichan Public Art Gallery for 135 Kenneth St
- $13,000 grant approved for Duncan-Cowichan Festival Society
Committee of the Whole
The Committee of the Whole is reviewing several departmental budgets for the 2024 fiscal year. Discussions include proposed adjustments to garbage, water, and sewer utility rates and fees.
- 2024 Garbage & Recycling budget including a proposed 7.7% increase to collection fees
- 2024 Water Utility budget including rate changes for inside and outside City boundaries
- 2024 Sewer Utility budget review
- 2024 Corporate Services Department Budget
- 2024 Fire Department Budget
Advisory Design Panel
The Advisory Design Panel is reviewing a development permit application for 162 First Street. The proposal includes a 6-storey, 130-unit affordable residential building for seniors and people with disabilities. The project also involves redeveloping the existing hall to connect it to St. John the Baptist Anglican Church.
- Development Permit Application No. DP-2023-05 for 162 First Street
- Proposed 6-storey, 130-unit affordable residential building for seniors and people with disabilities
- Request to rezone property from Community Services to Downtown Comprehensive Zone
- Proposal to reduce onsite parking from approximately 119 spaces to 37 spaces
Special Council
Duncan City Council is meeting to approve a grant application for the Duncan Fire Department Training Initiative Project. The agenda also includes procedural motions to waive notice requirements and approve the September 20, 2023 agenda.
- $30,000 UBCM Community Emergency Preparedness Fund grant application
- Duncan Fire Department Training Initiative Project
- Approval of the September 20, 2023 Council agenda
- Waiving of meeting notice requirements
Committee of the Whole
The Committee of the Whole is reviewing various grant requests for community organizations. These include annual application requests totaling $54,750 and updates to yearly ongoing grant policies.
- Cowichan Festival Society: $16,500 request for 39 Days of July events
- Cowichan Historical Society: $12,000 request for operations and washroom renovations
- British Columbia Conservation Foundation: $6,000 request for WildSafeBC Program
- Cowichan Valley Primary Care Society: $5,000 request for a community engagement coordinator
- Cowichan Family Caregivers Support Society: $4,000 request for support services
Committee of the Whole
The Committee is reviewing a proposal to designate certain streets with 40 km/h speed limits, including parts of Government Street, Canada Avenue, Coronation Avenue, and Trunk Road. Staff are also seeking direction to proceed with the 30% design phase for the Station Street Placemaking Project.
- Proposed 40 km/h zones on Government Street, Canada Avenue, Coronation Avenue, and Trunk Road
- Station Street Placemaking Project 30% design submission update
- $24,000 ICBC grant for the Speed Limit Reduction Project
- $18,000 Vision Zero BC grant for speed reduction
Regular Council
Council will consider a contract for City Hall roof replacement and playground equipment awards. The agenda also includes property lease approvals and several tax exemption bylaws. Additionally, the Primary Care Society will provide an update on healthcare access in the Cowichan region.
- $675,380 contract for City Hall roof replacement with Solex Wall Systems LTD
- $65,000 award for Centennial Park playground equipment to Green Roots Play Equipment Inc.
- Five-year lease of property at 820 Wharncliffe Road and 760 Castle Street
- Adoption of Public Notice Bylaw No. 3237, 2023
- One-year tax exemptions via Bylaws 3238, 3239, and 3240
Special Council
The Special Council meeting for the City of Duncan includes a motion to enter a closed session. This session is intended to address matters related to employee relations under Section 90 (1)(c) of the Community Charter.
- Approval of the October 10, 2023 agenda
- Closed session regarding employee relations
Regular Council
The City of Duncan Council is considering several items including regional grant applications for fireSmart and emergency operations funding. The agenda also includes multiple permissive tax exemption bylaws and a floodplain regulation exemption request.
- UBCM FireSmart Funding up to $800,000
- UBCM Emergency Operations Centre Grant up to $150,000
- Floodplain exemption for 931 Wharncliffe Road
- Public Notice Bylaw No. 3237, 2023
- Permissive Tax Exemption Bylaws 3238, 3239, and 3240
Tourism Advisory Committee
The Tourism Advisory Committee is reviewing a proposal to provide a design concept to a graphic designer for updating two City-owned billboards. Staff are also working to relocate the north billboard on School District No. 79 property due to new school construction. The committee will also receive updates regarding the tourism budget and recent advertising efforts.
- Redesign concept for two City-owned billboards
- Relocation of north billboard due to secondary school construction
- $440 allocated in 2023 budget for billboard redesign
- $2,000 contribution from Downtown Duncan Business Improvement Area
- Update on Cowichan Visitor Guide advertisement
Regular Council
The Duncan City Council is reviewing a policy to establish 40 km/hr speed limits on several major streets. The agenda also includes decisions on permissive tax exemptions for various non-profit organizations and the approval of a Truth and Reconciliation March Policy.
- New 40 km/hr speed limits on Government, Canada, Coronation, and Trunk Roads
- Permissive Tax Exemption Bylaw for 2024 for various community organizations
- Approval of the Truth and Reconciliation March Policy
- Establishment of the Growing Communities Fund Reserve
- Postponement of extreme weather shelter permit at 531 Herbert Street
Regular Council
Council will consider a bylaw for city-wide speed limit reductions and a permit for a cannabis retail store at 521 Canada Avenue. The agenda also includes the implementation of a pedestrian crossing pilot at Canada Avenue and Ingram Street. Additionally, Council will review infrastructure contracts and the 2023-2026 Strategic Plan.
- First three readings of City-wide Speed Limit Reduction Bylaw No. 3101.04, 2023
- Temporary Use Permit for cannabis retail at 521 Canada Avenue
- $122,568 contract to McElhanney Ltd. for Station Street Placemaking Project
- $164,990 contract to Leuco Construction Inc. for University Way Watermain Crossing
- Cancellation of Childcare BC New Spaces funding agreement
Special Council
The City Council is considering the adoption of a new bylaw to establish development cost charges required for subdivisions or building permits. This updated bylaw replaces the 2015 version and includes revised rates for residential, commercial, industrial, and institutional developments.
- Development Cost Charges Bylaw No. 3234, 2023
- Low Density Residential: $23,903 per dwelling unit
- Medium Density Residential: $15,053 per dwelling unit
- High Density Residential: $9,780 per dwelling unit
- Commercial: $138.08 per m2 floor area
Committee of the Whole
The Committee is reviewing a recommendation to approve the City’s application to the Housing Accelerator Fund and its accompanying Housing Action Plan. This federal fund aims to increase housing supply, density, and affordability through various municipal initiatives.
- Housing Accelerator Fund application including a City Housing Action Plan
- Potential funding of up to $14,817,000 via the Canada Mortgage and Housing Corporation
Regular Council
Council will consider approving an application to the Canada Mortgage and Housing Corporation's Housing Accelerator Fund, which includes a City Housing Action Plan. The agenda also includes the adoption of the Duncan Accessibility Plan and a city-wide speed limit reduction project.
- Approval of Housing Accelerator Fund application and Housing Action Plan
- Adoption of the Duncan Accessibility Plan
- Endorsement of City-wide Speed Limit Reduction Project and bylaw amendments
- First three readings of 2023 Financial Plan Amendment Bylaw No. 3232.01, 2023
- Funding for Mayor and Councillor attendance at the Vancouver Island Economic Alliance Summit
Accessibility Advisory Committee
The committee is reviewing the draft Duncan Accessibility Plan and an accessibility audit workplan to determine project priorities. This review supports a recommendation to City Council for the plan's formal adoption. The process helps the City meet requirements of the Accessible BC Act by September 1, 2023.
- Review of draft Duncan Accessibility Plan
- Review of Accessibility Audit Workplan from Transportation and Mobility Strategy
- Letter regarding Centennial Park Playground Structure
Special Council
Council is considering a second third reading of the Development Cost Charges Bylaw following requested changes from the Ministry of Municipal Affairs. Additionally, staff are seeking approval to purchase interim play equipment for the Centennial Park Playground rebuild.
- Development Cost Charges Bylaw No. 3234, 2023 (third reading)
- Purchase of interim Centennial Park play equipment up to $11,000
- Closed session regarding potential land acquisition
Regular Council
The Council is considering a temporary use permit for an extreme weather response shelter at 531 Herbert Street. Other items include a patio licence renewal for the Old Firehouse Wine & Cocktail Bar and a grant application for rubber surfacing at McAdam Park.
- Temporary Use Permit TUP-2022-01 for a 20-bed extreme weather response shelter at 531 Herbert Street
- Licence of Occupation renewal for Old Firehouse Wine & Cocktail Bar patio at 40 Ingram Street ($951 plus $50 fee)
- Grant application for up to $30,000 for rubber surfacing at McAdam Park playground
- Proclamation of June 19 – 25, 2023, as Pollinator Week in the City of Duncan
- Notice of Motion regarding a Children and Citizens Protection Bylaw
Committee of the Whole
The Committee of the Whole is reviewing a revised conceptual design for protected bike lanes on Coronation Avenue, Queens Road, and Ypres Street. The proposal includes a one-way traffic loop to accommodate wider cycling paths and tree planting. The project is supported by a $500,000 grant from the B.C. Active Transportation Infrastructure Grants Program.
- Coronation Avenue Bike Lanes revised design endorsement
- $500,000 B.C. Active Transportation Infrastructure Grant
- Station Street Placemaking Project update
- Joint Gateway Project report
- Official Functions Attendance Policy report
Regular Council
The Duncan City Council will consider land use permits and a $460,000 waste collection vehicle purchase. The agenda also includes a $10,000 grant for a downtown mural and a resolution regarding the 'The Village' supportive housing model.
- Temporary Use Permit for a cannabis retail store at 130 Trans Canada Highway
- Purchase of a Labrie automated solid waste collection vehicle for $460,000 plus taxes
- $10,000 COVID-19 grant to Downtown Duncan Business Improvement Society for a mural
- Denial of Development Variance Permit for 2 – 361 Trans Canada Highway
- Late resolution to UBCM regarding 'The Village' supportive housing model
Tourism Advisory Committee
The committee is considering a request from the Downtown Duncan Business Improvement Area to use an image of the Sea and Sky totem pole. They are also reviewing a Tourism Cowichan social media ad set and receiving the current tourism budget.
- Totem Image Use Application from Downtown Duncan Business Improvement Area
- Tourism Cowichan Social Media Ad Set
- Tourism Committee Budget as of May 24, 2023
Advisory Design Panel
The Advisory Design Panel is reviewing design standards for the proposed new Official Community Plan. The panel will consider supporting the standards from a March 2023 report, either as presented or with revisions. These standards include guidelines for building character, landscaping, and sustainability.
- Review of design standards in the proposed new Official Community Plan
- Adoption of May 8, 2023, Special Advisory Design Panel minutes
Regular Council
The Council is considering a temporary use permit for modular sleeping units at 610 Trunk Road. They are also establishing priority topics for upcoming meetings with provincial ministers regarding housing and policing.
- Temporary Use Permit TUP-2023-03 for 34 modular sleeping units at 610 Trunk Road
- UBCM Minister Meeting priorities: Housing funding/support and Attorney General resources
- Participation in CVRD's Regional Climate Adaptation Advisory Group (2023-2026)
- 2023-2024 North Cowichan/Duncan RCMP Detachment Annual Performance Plan
Special Advisory Design Panel
The Advisory Design Panel will meet to select a new Chair for a one-year term. The panel will also review a development permit application for 50 Coronation Avenue and discuss design standards within the proposed new Official Community Plan.
- Appointment of the Advisory Design Panel Chair for a one-year term
- Development Permit Application No. DP-2023-02 for 50 Coronation Avenue
- Review of design standards in the proposed new Official Community Plan
Special Council
The Council is meeting to adopt updated tax rates for 2023 and amend the Business Improvement Area (BIA) bylaw. The BIA amendment removes three specific properties from the map to correct a previous error regarding notice and levy calculations.
- Adoption of Tax Rates Bylaw No. 3233, 2023
- Adoption of Business Improvement Area Amendment Bylaw No. 3230.01, 2023
- Removal of 447 Tyee Street from the BIA map
- Removal of 379 Brae Road from the BIA map
- Removal of 238 Government Street from the BIA map
Special Council
The City of Duncan Council will hold a special meeting on May 1, 2023. The agenda includes a motion to enter a closed session to discuss information related to negotiations with the Provincial Government.
- Closed session regarding negotiations with the Provincial Government
Regular Council
The City of Duncan Council is reviewing several bylaws including updated tax rates and development cost charges. The meeting also includes a report on the city-wide speed limit reduction project and an update from the RCMP.
- City-wide Speed Limit Reduction Project implementation
- Tax Rates Bylaw No. 3233, 2023
- Development Cost Charges Bylaw No. 3234, 2023
- Business Improvement Area Amendment Bylaw No. 3230.01, 2023
- Bylaw Offence Notice Enforcement Amendment Bylaw No. 3200.04, 2023
Advisory Design Panel
The Advisory Design Panel will meet to elect a new Chair for a one-year term. The panel is also scheduled to review a development permit application for 50 Coronation Avenue and discuss design standards for the proposed Official Community Plan.
- Election of an Advisory Design Panel Chair for a one-year term
- Development Permit Application No. DP-2023-02 for 50 Coronation Avenue
- Review of design standards in the proposed new Official Community Plan
Regular Council
The City of Duncan is considering several bylaws regarding taxes, fees, and offence enforcement. Staff are also directed to prepare a housing action plan for the federal Housing Accelerator Fund.
- Development of a housing action plan for the Canada Mortgage and Housing Corporation's Housing Accelerator Fund
- Approval of the Tourism Advisory Committee 2023 budget
- Bylaw No. 3200.04, 2023 regarding fire department and waterworks offence fines
- Bylaw No. 3212.05, 2023 regarding fire service fees and application fee amendments
- Tax Rates Bylaw No. 3233, 2023 to establish 2023 tax rates
Regular Council
The Duncan City Council is meeting to adopt the 2023-2027 Financial Plan Bylaw and review several policy repeals. The agenda also includes supporting a grant application for disaster risk reduction and climate adaptation funding.
- Adoption of Financial Plan 2023-2027 Bylaw No. 3232, 2023
- Support for CVRD grant application up to $300,000
- Repeal of various policies including Downtown Revitalization and Residential Tents
- Update on Beech Avenue renewal construction
- Funding award for Coronation Ave bike lanes
Committee of the Whole
The Committee is considering a new commercial tax multiple to balance tax increases between property classes. This follows assessment data showing average residential values increased by 13.8% while commercial values increased by 4.26%.
- Proposal to draft the 2023 Tax Rates Bylaw with a specific commercial tax multiple
- Discussion of a 3.2 multiple to achieve even percentage increases for residential and commercial properties
- Comparison of 2022 residential assessment increases (13.8%) versus commercial increases (4.26%)
Advisory Design Panel
The Advisory Design Panel will meet via video conference to select a new Chair for a one-year term. The panel will also review design standards within the proposed new Official Community Plan. Additionally, members will adopt the current agenda and previous meeting minutes.
- Appointment of a new Advisory Design Panel Chair for a one-year term
- Review of design standards in the proposed new Official Community Plan
- Adoption of November 24, 2022, Advisory Design Panel minutes
Official Community Plan Advisory Committee
The committee is reviewing a public engagement plan to gather feedback on the proposed Official Community Plan. This includes approving specific community questions and a poster intended for distribution to residents.
- Proposed community engagement questions regarding housing, environment, and public space
- Proposed informational poster for resident mail-out
- Three in-person engagement events scheduled at the Duncan Fire Hall
Committee of the Whole
The Committee of the Whole is reviewing two updated design options for protected bike lanes on Coronation Avenue, Queens Street, and Ypres Street. These revised designs aim to address previous concerns regarding tree removal and the loss of parking spaces. The project includes a $500,000 grant from the B.C. Active Transportation Infrastructure Grants Program.
- Coronation Avenue Bike Lanes design options (Option H and Option I)
- $880,000 total estimated budget for Coronation Avenue bike lanes
- $500,000 B.C. Active Transportation Infrastructure Grant
- $380,000 City of Duncan portion of the bike lane project
Regular Council
The Duncan City Council is reviewing the 2023-2027 Financial Plan and the adoption of a new fire services bylaw. The agenda also includes approving an emergency management agreement and reviewing the city's Code of Conduct. Staff will provide updates on infrastructure projects, including the Beech Avenue renewal.
- First three readings for Financial Plan 2023-2027 Bylaw No. 3232, 2023
- Adoption of Duncan Fire Department and Fire Services Bylaw No. 3218, 2023
- Approval of the Chesterfield Sports Society Agreement
- Authorization to sign the Cowichan Emergency Management Local Authority Agreement
- Review of the existing Code of Conduct and proposed amendments
Special Tourism Advisory Committee
The Tourism Advisory Committee is reviewing various banner design concepts including single item, collage, and starburst styles. The committee must choose six final designs to be sent to Council for approval.
- Selection of 6 banner designs from proposed styles: single item, collage, or starburst
- Banner production funded by the Tourism Advisory Committee reserve fund
- Proposed banner locations include Craig Street, Canada Avenue, and Trunk Road
Public Hearing
The City of Duncan is holding a public hearing regarding Bylaw No. 3231, 2023. This proposed amendment would replace existing Development Permit Area Guidelines and designations within the current Official Community Plan.
- Official Community Plan Amendment Bylaw No. 3231, 2023
- Replacement of Development Permit Area Guidelines with new DPA 1 (Design Standards), DPA 2 (Natural Environment), and DPA 3 (Natural Hazards) designations
Regular Council
The Council is reviewing a new fire services bylaw and an amendment to the Official Community Plan. Discussions also include budget approval for electric vehicle charging stations and support for a poverty reduction grant application.
- $20,000 early budget approval for new EV Charging Stations
- UBCM Poverty Reduction Action Grant application for Cowichan Housing Association
- First three readings of Duncan Fire Department and Fire Services Bylaw No. 3218, 2023
- Third reading and adoption of Official Community Plan Amendment Bylaw No. 3231, 2023
Official Community Plan Advisory Committee
The committee is considering whether to adopt specific sections of the new Official Community Plan before or after further public engagement. This decision affects when new sustainability and design standards will apply to upcoming development applications.
- Review of adopting Section 4 (Land Use Management) and Section 5 (Development) of the proposed OCP
- $5,000 budget allocation for additional public engagement
- Proposed new development standards including energy efficiency and tree canopy coverage
- Amendments to Indigenous Relations and Reconciliation Policies
Committee of the Whole
The Committee reviewed a report on public washroom maintenance and potential new facilities, including portable toilet grants. Members also considered amendments to the 2023 conference policy and a $1,200 budget reduction. Staff were directed to draft or amend the 2023 Five Year Financial Plan Bylaw.
- Proposed $1,200 reduction to the 2023 Conference Budget
- Review of annual maintenance costs for existing washrooms between $18,000 and $28,000
- Direction for staff to draft or amend the 2023 Five Year Financial Plan Bylaw
- Discussion of a potential $175,820 USD cost for a prefabricated washroom unit
Tourism Committee
The committee is reviewing its 2023 proposed budget for recommendation to Council. Members are also tasked with selecting six designs for new city banners. Additionally, the committee will receive the February 2023 Totem Report.
- Selection of six banner designs for the city
- Recommendation of the 2023 Tourism Advisory Committee budget to Council
- Proposed joint projects with Downtown Duncan Business Improvement Area, including visitor guide redesign and social media advertising
- Receipt of the February 2023 Totem Report
Regular Council
Duncan Council is considering a development permit for a 91-unit multi-unit residential building. The agenda also includes approving the 2023 Citizen Survey and supporting regional emergency grant applications.
- Development Permit DP-2022-02 for 91-unit residential development at 365 Ypres Street
- Contract with Discovery Research to conduct the 2023 Duncan Citizen Survey for $14,550
- Support for CVRD grant applications for emergency operations and evacuation planning up to $150,000 each
- Adoption of Tax Due Date and Penalty Additions Amendment Bylaw No. 3084.02
- Request for a letter of support for the Whistler Street Project Co-op Community Spaces Fund Application
Committee of the Whole
The Committee will review and adopt minutes from December 2022 meetings. A staff report directs staff to proceed with stakeholder consultation regarding draft Development Cost Charges (DCC) rates.
- Stakeholder consultation for draft Development Cost Charges (DCC) rates
- Adoption of December 2, 2022 meeting minutes
- Adoption of December 9, 2022 meeting minutes
Regular Council
Council will consider first and second readings for the Official Community Plan Bylaw No. 3231, 2023. The agenda also includes decisions on amending the Film Policy and adopting a new Street Sweeping Policy. Additionally, consideration of a licence of occupation for the "A Place to Be" project has been postponed indefinitely.
- First and second readings of Official Community Plan Bylaw No. 3231, 2023
- Amendment to the Film Policy
- Adoption of the Street Sweeping Policy, 2023
- Postponement of "A Place to Be" licence of occupation at 2687 James Street
- First, second, and third readings of Tax Due Date and Penalty Additions Amendment Bylaw No. 3084.02, 2023
Tourism Committee
The Tourism Committee is reviewing six new banner designs for installation across the city by the end of February 2023. The committee will also hear a presentation from the Cowichan Trail Stewardship Society regarding mountain biking infrastructure. Additionally, members will receive updates on totem maintenance and the Totem Image Use Policy.
- Approval of six new city banner designs
- Presentation by Cowichan Trail Stewardship Society regarding trail-to-business connections
- Update on totem maintenance from the Corporate Services Coordinator
- Review of the Totem Image Use Policy
Official Community Plan Advisory Committee
The committee is deciding whether to recommend that the proposed Official Community Plan proceed to a public hearing before or after additional public engagement. This decision affects when new development standards, such as urban forest canopy and energy efficiency requirements, will take effect.
- Recommendation on timing for Official Community Plan public hearing and engagement
- Review of the OCP Advisory Committee Terms of Reference
Special Council
Council will decide on a title for the city's new online engagement software webpage. The meeting also includes a request to enter a closed session to discuss municipal report preparation with staff. The software involves a $2,500 onboarding fee and a $5,000 annual license.
- Selection of 'Engagement Duncan' as the title for the new engagement webpage
- $2,500 onboarding cost for Engagement HQ software
- $5,000 annual license fee for Engagement HQ software
- Motion to enter a closed session regarding municipal report preparation
Regular Council
Duncan City Council is reviewing a licence of occupation for the "A Place to Be" project to provide warming and cooling spaces. The agenda also includes a five-year lease for the Valley Seniors Organization and updates to the Official Community Plan engagement process.
- Licence of occupation for "A Place to Be" shelter at 2687 James Street
- Five-year lease of 198 Government Street to Valley Seniors Organization for $147,420
- $486,676 contract award to Leuco Construction Inc. for North Beech Ave Renewal Project
- Development Permit DP-2022-09 for 470 Trans-Canada Highway
- Approval of various 2023 capital budget items including traffic signals and sidewalk repairs