Gibsons public meetings in 2021
79 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Council
Gibsons Council will vote on establishing a Police Transition Select Committee to oversee the transition of police services, and will consider drafting amendments to the Dog Licensing and Regulation Bylaw to address free-roaming cats. The agenda also includes adopting the 2021-2025 Financial Plan Amendment Bylaw, receiving reports on library pandemic expenses and revised terms for the Holland Lands committee, and closing the meeting to discuss land acquisition. Most items are routine approvals of minutes and correspondence.
- Establish Police Transition Select Committee under Community Charter s.142
- Draft amendments to Dog Licensing and Regulation Bylaw No. 930, 2002 re: free-roaming cats
- Adopt 2021-2025 Financial Plan Amendment Bylaw No. 1289-01, 2021
- Receive 2022 pandemic-related budget request from Gibsons and District Public Library
- Revise Holland Lands & Cultural Corner Revitalization Committee terms of reference
Holland Lands/Cultural Corner Revitalization Select Committee
The Holland Lands/Cultural Corner Revitalization Select Committee is meeting to receive an update on the Holland Lands visioning from MODUS consultant Edward Peter, followed by roundtable discussion and a plan of action. The agenda includes adopting the previous meeting's minutes and may produce recommendations to council. This is a working session focused on the ongoing revitalization project.
- Holland Lands visioning update from MODUS consultant Edward Peter
- Adoption of November 24, 2021 meeting minutes
- Roundtable discussion on project direction
- Plan of action and potential recommendations to council
Special Council
This is a special meeting of Gibsons Town Council held electronically. The agenda is almost entirely procedural: it calls the meeting to order, adopts the agenda, and then immediately moves to close the meeting to the public under Community Charter sections covering a municipal award or honour, labour/employee relations, and preliminary negotiations for a municipal service. The council will reopen to the public afterward and receive a report from the closed session, with the next regular meeting scheduled for December 21, 2021. No public decisions or discussions are listed on the open agenda.
- Motion to close meeting under Community Charter s. 90(1)(b), (c), and (k)
- Closed session topics: service awards, staffing issues, retaining a consultant
- Next regular council meeting set for December 21, 2021 at 7:00 p.m.
Regular Council
Gibsons Council will vote on amending its Grants of Assistance Policy, issue form and character development permits for cluster residential at 834 Park Road and mixed-use at 672 North Road, and adopt the 2022 Revenue Anticipation Borrowing Bylaw. It will also receive reports on the Gibsons Bluff Evacuation Plan and correspondence on E-Comm, Coastal GasLink, and human trafficking. The meeting includes routine adoption of minutes and committee reports.
- Amend Grants of Assistance Policy 2.7: cap grants at 10% of annual budget, add sustainability info, require repeat applicants' reports, apply 2% annual inflation
- Issue Development Permit DP-2021-10 for cluster residential at 834 Park Road, subject to updated landscape plan
- Issue Development Permit DP-2021-25 for mixed-use at 672 North Road, subject to landscape plan and sign relocation
- Adopt 2022 Revenue Anticipation Borrowing Bylaw No. 1295
- Support UBCM Community Emergency Preparedness Fund application for Gibsons Bluff Evacuation Plan
Committee-of-the-Whole
The Committee-of-the-Whole is discussing two notices of motion: one to direct staff to draft amendments to the Dog Licensing and Regulation Bylaw No. 930, 2002 to address free-roaming cats, and another to review and amend Policy 1.27 on council travel expense reimbursement. The meeting also includes a motion to close the meeting to discuss staffing and consultant services.
- Notice of motion to draft cat/animal responsibility bylaw amendments to Bylaw No. 930, 2002
- Notice of motion to review Policy 1.27 (Council Travel Expense Reimbursement and Vehicle Insurance), section 3.9.1
- Motion to close meeting under Community Charter sections 90(1)(c) and (k) for staffing and consultant negotiations
Board of Variance
The Gibsons Board of Variance will consider Appeal No. BOV-2021-03, a request to relax front and rear lot line setbacks at 696 Harmony Lane to allow construction of a kitchen addition and roof extension over a deck. Staff recommend approval, citing the lot's unusual dimensions and minimal neighbourhood impact. The board will also adopt minutes from the October 21, 2021 meeting.
- Request to reduce front setback by 1.3m (7.5m to 6.2m) for roof extension over deck
- Request to reduce rear setback by 6.0m (7.5m to 1.5m) for kitchen addition
- Property located near Arrowhead Park and Goosebird Creek; within Streamside Protection and Enhancement Area
- No comments received from neighbours as of report writing
- Building and Fire departments reported no concerns
Advisory Design Panel
The Advisory Design Panel will review a Form and Character Development Permit and Zoning Amendment application for a proposed 16-unit apartment building at 757 School Road. The applicant seeks to rezone the property from R-2 (Single-Family Residential) to RM-3 (Multi-Family Residential) to allow the four-storey building. The Panel will make a recommendation to Council on whether to support the rezoning and approve the form and character of the development.
- Zoning amendment Bylaw 1065-64 (ZA-2021-04) to rezone 757 School Road from R-2 to RM-3
- Development permit application DP-2021-13 for a 16-unit apartment building
- Proposal includes four three-bedroom, nine two-bedroom, and three one-bedroom units
- Site is a 1306.4 m² corner lot at School and O'Shea Roads
- Previous Council resolution R2020-93 set conditions including 11.5 m max height
Holland Lands/Cultural Corner Select Committee
The Holland Lands/Cultural Corner Select Committee is meeting to review a joint finance staff report on the revitalization of the Holland Lands, which includes the library, museum, and other cultural facilities. The report outlines how SCRD funding is applied to assets on Town property and financial limitations for expansion. The committee will also receive an update from the consulting team and discuss next steps.
- Review of Holland Lands/Cultural Corner Revitalization Joint Finance Staff Report
- Update from consulting team on design concepts
- Discussion of SCRD funding for library and museum services
- Financial limits: library requisition limit $0.33/$1000 (~$1.5M for 2021), museum $0.05/$1000 (~$700K for 2021)
- Town general capital reserve balance $237,536 as of Dec 31, 2020
Regular Council
Gibsons Council will consider development variance permits for senior housing at 824 and 840 Kiwanis Way, adopt a zoning amendment for 834 Park Road, and decide on borrowing up to $30,000 from the Affordable Housing Reserve Fund for a Short-Term Rental Regulatory Program. The agenda also includes proclamations, delegation updates, and routine correspondence.
- Development variance permits for 824 Kiwanis Way (increase height from 12.2m to 13.4m) and 840 Kiwanis Way (increase from 12.2m to 15.0m) for senior housing
- Borrow up to $30,000 from Affordable Housing Reserve Fund for Short-Term Rental Regulatory Program, to be repaid in 2022
- Adoption of Zoning Amendment Bylaw No. 1065-62 for 834 Park Road
- Letter of support for removing Reed Road Forest (DL1313) from BC Timber Sales' timber supply
- First, Second, and Third Reading of 2022 Revenue Anticipation Borrowing Bylaw No. 1295
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing the Grants of Assistance Policy 2.7, focusing on the 10% cap and repeat/operational funding exclusions, and will consider recommendations for the 2022 program. It will also receive the Planning and Development Services 2021 Q3 report, which includes a recommendation to authorize up to $30,000 from the Affordable Housing Reserve Fund for a Short-Term Rental Regulatory Program. The Ocean Watch 2021 Q3 report is also on the agenda for receipt.
- Review of Grants of Assistance Policy 2.7, including potential changes to the 10% cap and exclusions for repeat/operational funding
- Recommendation to authorize up to $30,000 from the Affordable Housing Reserve Fund for the Short-Term Rental Regulatory Program
- Receipt of Planning and Development Services 2021 Q3 report
- Receipt of Ocean Watch 2021 Q3 report
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing two development variance permit applications to increase building height limits for senior housing at 824 and 840 Kiwanis Way, allowing construction of an addition and a replacement building. The committee will also receive quarterly reports from RCMP, Ocean Watch, and several town departments, and consider a Community Amenity Contribution Policy and funding for a Short-Term Rental Regulatory Program. Recommendations will be forwarded to the regular Council meeting for adoption.
- Variance to increase height from 12.2m to 13.4m at 824 Kiwanis Way for senior housing addition
- Variance to increase height from 12.2m to 15.0m at 840 Kiwanis Way for replacement senior housing building
- Up to $30,000 from Affordable Housing Reserve Fund for Short-Term Rental Regulatory Program
- Community Amenity Contribution Policy forwarded for adoption
- RCMP 2021 Quarter 3 report presented
Regular Council
Gibsons Council will decide whether to approve a development variance permit allowing overhead instead of underground wiring at 313 Headlands Road, and will consider a Community Amenity Contribution Policy update. The agenda also includes a delegation about Reed Road Forest, appointments for Deputy Mayor and Council liaisons, and a request to explore adding a multi-purpose room to the Gibsons Pool.
- Development variance permit for 313 Headlands Road to allow overhead wiring instead of underground (DVP-2021-12)
- Community Amenity Contribution Policy 3.14 amendments, including $5,000 CAC target rate for multifamily development
- Delegation from Reed Road Forest Working Group requesting support to remove Reed Road Forest from BC Timber Sales inventory
- Appointment of Councillor David Croal as Deputy Mayor for 2022 and Council liaisons
- Request to SCRD to explore adding a detached multi-purpose room to the Gibsons Pool
Board of Variance
The Gibsons Board of Variance will hear one appeal (BOV-2021-02) to relax the minimum front lot line setback from 10.5 m to 6.8 m to allow construction of a carport at 579 Seaview Road, associated with the Devlin Funeral Home. The meeting will also adopt minutes from April 8, 2021. Staff recommend approval, noting the carport would not increase existing non-conformance.
- Appeal BOV-2021-02: relax front setback from 10.5 m to 6.8 m for carport at 579 Seaview Road
- Stop Work Order issued July 9, 2021 for carport construction
- Infrastructure concerns: sanitary inspection chamber, driveway standards, water meter relocation
- One letter of support received from adjacent property owner
- Adoption of minutes from April 8, 2021 meeting
Holland Lands/Cultural Corner Revitalization Select Committee
The Holland Lands/Cultural Corner Revitalization Select Committee met to review documents for a design visioning workshop led by MODUS. The meeting included a roundtable discussion on tenant space needs and a plan of action for public engagement. No final decisions or budget approvals were made at this select committee level, as recommendations are pending for Town Council.
- Review of Holland Lands Visioning Workshop Charrette Agenda scheduled for October 20, 2021
- Review of Holland Lands Background and Site Analysis report covering zoning, terrain, and building needs
- Discussion of space needs for Gibsons & District Public Library (current 6,950 ft² vs. identified need of 8,500-9,800 ft²)
- Discussion of Sunshine Coast Museum & Archives expansion needs (current 5,000 ft² vs. projected ~11,000 ft²)
- Plan of action to draft a public statement and request budget approval from Council for public renderings
Regular Council
Gibsons Council will consider approving $9,500 in Round 2 community grants, adopt a new Community Amenity Contribution Policy that directs 44% of CAC revenue to affordable housing and 56% to general reserves, and decide on variances for a property at 466 Marine Drive. They will also review a development variance permit for 313 Headlands Rd and reconsider a temporary use permit for 718 North Road. The agenda includes routine approvals of minutes and correspondence.
- Approve $9,500 in 2021 Grants of Assistance Round 2 awards, including $2,000 each to Garden Group at Kiwanis Senior's Housing, Mushroomania Festival Society, and Sunshine Coast Baseball Association
- Adopt new Community Amenity Contribution Policy allocating 44% of CAC revenue to Affordable Housing Reserve Fund and 56% to General Community Amenity Contribution Reserve
- Grant flood exemption and setback variances for deck and porch additions at 466 Marine Drive, including reducing side setback from 10.5m to 0.8m and increasing lot cover from 25% to 36%
- Notify neighbours about development variance permit for overhead wiring at 313 Headlands Rd
- Reconsider resolution R2021-355 regarding temporary use permit for property at 718 North Road
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing reports on the fire department's Q3 activities, a development variance permit for 313 Headlands Road, and several finance updates including the Q3 report, 9-month budget review, grants and donations, and the 2022-2026 financial plan process. The main decision is whether to support or reject the variance request to allow overhead instead of underground wiring at 313 Headlands Road.
- Development Variance Permit for 313 Headlands Road to allow overhead hydro and communication infrastructure instead of underground
- Fire department Q3 report: 97 calls, 63 inspections, deployment to White Rock Lake wildfire
- Finance Q3 report and 2021 Operations Budget 9-month review
- General Operations Budget - Town Grants, Donations and Fee for Services report
- 2022-2026 Financial Plan Process and Proposed Timing report
Regular Council
Gibsons Council will consider funding a $25,000 update to Development Permit Area No. 2, approve a development variance for 682 Gibsons Way, and give third reading to a zoning amendment for Lot 37 Celia Crescent. They will also review recommendations on short-term rental regulations and a flood exemption for 466 Marine Drive.
- $25,000 surplus authorized for DPA 2 update, replenished in 2022 budget
- Development variance DVP-2021-08 for 682 Gibsons Way to reduce setback from 3.0m to 0.0m
- Third reading of Zoning Amendment Bylaw No. 1065-63 for Lot 37 Celia Crescent
- Short-term rental regulations prioritized goals (retaining long-term rental supply, etc.)
- Flood exemption and variances for porch roof/deck at 466 Marine Drive
Committee-of-the-Whole
The Gibsons Committee-of-the-Whole is reviewing six grant applications totaling $9,500 against a $5,900 remaining budget, and will decide how to allocate funds. They are also considering survey results to update the Community Amenity Contribution Policy, with a proposed split of 44% to affordable housing and 56% to general amenities. Additionally, they will review a flood exemption and variances for a porch roof and deck at 466 Marine Drive.
- Grants of Assistance Round 2: six applications totaling $9,500, with $5,900 available
- Proposed CAC revenue split: 44% to Affordable Housing Reserve, 56% to General CAC Reserve
- Flood exemption and variances for porch roof and deck at 466 Marine Drive
- Applicants include Garden Group at Kiwanis Senior's Housing, Mushroomania Festival Society, Sunshine Coast Baseball Association, Sunshine Coast Hospice Society
- Next meeting scheduled for October 19, 2021
Public Hearing
Council is holding a virtual public hearing to consider Zoning Amendment Bylaw No. 1065-63, which would change Lot 37 Wright Road in the Parkland subdivision from Single-Family and Two-Family Residential Zone 3 (R-3) to Cluster Residential (RCL) to allow an 18-unit townhouse development. The agenda includes written submissions from residents, with some supporting the density and others opposing it until a carrying capacity study is completed. No decision is made at the hearing; it is for public input only.
- Zoning change for Lot 37 Wright Rd from R-3 to Cluster Residential (RCL) for 18 townhouse units in five buildings
- Public hearing held virtually via Zoom per Ministerial Order M192
- Written submissions from residents, including support with conditions (e.g., non-market housing, bike parking) and opposition citing lack of notification and need for carrying capacity study
- Bylaw No. 1065-63 amends Zoning Bylaw No. 1065, 2007
Special Committee-of-the-Whole
The Special Committee-of-the-Whole will receive a staff report on short-term rental (STR) regulations and confirm a prioritized list of goals to guide drafting of bylaws. The report reviews goals set in 2018, presents data on STR trends, and discusses trade-offs between restrictive and permissive approaches. Council may confirm, revise, or establish new goals, which will determine next steps for the proposed zoning and business license bylaws.
- Review of 2018 STR goals: homeowner revenue, tourist accommodation, neighbourhood scale, long-term rental supply
- Data: Q2 active STR listings up 28% from 2018 (72) to 2021 (92); ~90% of listings are entire homes
- ~8.5% of Gibsons' rental housing stock appears to be STR secondary suites or accessory dwellings
- Proposed bylaws: Zoning Amendment (1st/2nd reading), Business License Amendment (1st/2nd/3rd reading), Notice of Enforcement Amendment (1st/2nd/3rd reading)
- Staff recommends a second public hearing before Third Reading and Adoption if goals remain unchanged
Regular Council
The Town of Gibsons Council is meeting to decide on several development-related items, including a rezoning and development permit for a mixed-use building at 682 Gibsons Way, a rezoning for cluster residential development at Celia Crescent, and third reading of a zoning amendment for 834 Park Road. They will also consider funding requests for the Holland Lands Committee and a community anti-stigma project, and receive delegations from local organizations.
- Form and character development permit DP-2020-26 for a new mixed-use commercial/residential building at 682 Gibsons Way, with a variance to reduce setback on Gibsons Way from 3.0m to 0.0m
- Rezoning and development permit for cluster residential development at proposed Lots 37 and 38 Celia Crescent (Bylaw 1065-63), with public hearing scheduled for October 5, 2021
- Third reading of Zoning Amendment Bylaw 1065-62 for 834 Park Road
- Up to $20,000 from 2021 budget for Holland Lands Cultural Corner Revitalization Select Committee
- $1,000 from COVID-19 funding to Sunshine Coast Community Action Team for anti-stigma project
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing a rezoning and development permit for a 38-unit cluster residential development at proposed Lots 37 and 38 Celia Crescent, and will forward the zoning amendment to Council for readings and a public hearing. It is also receiving reports on updating Development Permit Areas No. 1 and 2 and on survey results for a new Community Amenity Contribution Policy, which would allocate CAC revenue 44% to affordable housing and 56% to general amenities.
- Zoning Amendment Bylaw No. 1065-63, 2021 for 38 townhouse units at Lots 37 and 38 Celia Crescent, forwarded to Council for 1st and 2nd reading
- Electronic public hearing scheduled for October 5, 2021 at 6:00 pm for the rezoning
- Update of Development Permit Area No. 1 (geotechnical) with $60,000 budget; DPA No. 2 update estimated at $25,000, not yet funded
- Community Amenity Contribution Policy survey results; proposed allocation: 44% to Affordable Housing Reserve Fund, 56% to General Community Amenity Contribution Reserve
- Review of Development Permit Delegation Authority Bylaw No. 1054, including definition of 'significant enhancement'
Public Hearing
The Town of Gibsons is holding a public hearing to consider Zoning Amendment Bylaw No. 1065-62, which would rezone 834 Park Road from Single-Family and Two-Family Residential (R-3) to Cluster Residential (RCL) to allow 28 ground-oriented units in 10 buildings. Two written submissions were received before the agenda was prepared, with one additional submission received after. Council will hear public input before deciding on the bylaw.
- Rezoning of 834 Park Road from R-3 to RCL for 28 units in 10 cluster buildings
- Two written submissions received by noon Sept 17, 2021; one additional submission received by 8am Sept 21, 2021
- Public hearing held virtually via Zoom per Ministerial Order M192
- Submissions raise concerns about carrying capacity, water supply, and parking
Holland Lands/Cultural Corner Revitalization Select Committee
The Holland Lands/Cultural Corner Revitalization Select Committee will review consultation history from the Winegarden Park Advisory Committee, Holland Lands data, and a building needs assessment for the Sunshine Coast Museum & Archives. The committee will then hold a roundtable discussion on needs and make recommendations to Council.
- Review of Winegarden Park online survey results (119 responses on what works, 95 on what doesn't)
- Review of Holland Lands data (pages 43-47)
- Review of Sunshine Coast Museum & Archives' Building Needs Assessment (pages 49-53)
- Roundtable discussion on needs and recommendations to Council
Regular Council
The Town of Gibsons Regular Council meeting on September 7, 2021 includes decisions on rezoning and development permits, grant applications, and bylaw adoptions. Council will consider first and second reading of a zoning amendment for cluster residential development at 834 Park Road, and refer a similar application for proposed lots on Celia Crescent for further information. The meeting also includes a public hearing for a liquor license change at Blackfish Pub and adoption of several bylaws, including property maintenance and zoning amendments.
- Rezoning and development permit for cluster residential at 834 Park Road (Bylaw 1065-62) for first and second reading
- Rezoning and development permit for proposed lots 37 and 38 Celia Crescent referred to September 21 meeting
- Form and character development permit for mixed-use building at 682 Gibsons Way with variance request
- Liquor license change for permanent outdoor patio at Blackfish Pub, 966 Venture Way
- Adoption of Property Maintenance Amendment Bylaw 780-04 (wildlife attractants) and Bylaw Notice Enforcement Amendment Bylaw 1125-13
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing four staff reports, including two rezoning and development permit applications for cluster residential developments at 834 Park Road and Proposed Lots 37 and 38 Celia Crescent, and a mixed-use building at 682 Gibsons Way. The committee will forward recommendations to Council, including scheduling public hearings for September 21, 2021. A fourth report updates Development Permit Areas No. 1 and 2 and reviews Bylaw 1054.
- Rezoning of 834 Park Road from R-3 to Residential Cluster (RCL) for a 28-unit cluster residential development
- Rezoning of Proposed Lots 37 and 38 Celia Crescent from R-3 to RCL for cluster residential development
- Form and character development permit and variance for a new mixed-use commercial/residential building at 682 Gibsons Way, including a setback reduction from 3.0m to 0.0m on Gibsons Way
- Public hearings scheduled for September 21, 2021 at 6:00 pm for both rezoning applications
- Update on Development Permit Areas No. 1 and 2 and review of Bylaw 1054
Special Council
The Town of Gibsons is holding a special meeting to decide whether to provide emergency water to the Sunshine Coast Regional District (SCRD) during a severe drought. Council will consider a staff report and a partnership agreement that would deliver water from the Gibsons Aquifer to the SCRD, with the SCRD returning an equal volume later in 2021 and reimbursing staff costs up to $35,000. The agenda also includes adopting the meeting agenda and noting the next regular meeting.
- Direct staff to provide emergency water to SCRD, contingent on not compromising Town's essential water needs
- Ratify partnership agreement with SCRD for emergency water supply, authorizing CAO Mark Brown to sign
- SCRD to reimburse Town up to $35,000 for staff time
- Town to enact Stage 3 water restrictions if emergency supply proceeds
- Draft amendment to Water Use and Conservation Policy to be prepared for future emergency deliveries
Advisory Design Panel
The Advisory Design Panel is reviewing three development applications, including a 28-unit cluster residential project at 834 Park Road that requires a zoning amendment and form and character permit. The panel will provide comments to Council on whether to support the proposals, with a recommendation to adopt the April 7, 2021 minutes as the only formal decision item.
- 834 Park Road: 28-unit cluster residential, rezoning R-3 to RCL, DP-2021-10/ZA-2021-02
- Lots 37 and 38 Celia Crescent: 38-unit cluster residential, ZA-2021-05/DP-2021-15
- 682 Gibsons Way: 3-storey commercial/residential, setback variance, DVP-2021-08/DP-2020-26
- Proposed removal of 80% upper-storey floor area limit in RCL zone
- Adoption of April 7, 2021 minutes
Tree Bylaw Select Committee
The Tree Bylaw Select Committee is meeting to define its objectives and choose a problem-solving framework for developing a tree preservation bylaw. The agenda includes reviewing past reports and public hearing materials, and discussing various approaches proposed by members. The Squamish Nation declined to participate due to capacity but noted that tree stump removals may require archaeological assessment.
- Squamish Nation declines participation, notes stump removals may need archaeological assessment
- Review of 2020 staff report proposing Tree Preservation Bylaw No. 1282
- Discussion of member-proposed frameworks for bylaw development
- Action items include assessing implementation risks and identifying expedited bylaw points
- Committee to select a collaborative document-sharing platform
Holland Lands/Cultural Corner Revitalization Select Committee
The Holland Lands/Cultural Corner Revitalization Select Committee is meeting to review its terms of reference, elect a chair, and discuss documents on revitalizing the area, including a library expansion. The committee will study feasibility and make recommendations to Town Council, with no delegated authority. The agenda is largely procedural, focusing on organization and review of background materials.
- Review of Terms of Reference for the committee
- Discussion of Gibsons & District Public Library Future Space Needs Assessment (March 3, 2021)
- Review of Gibsons OCP Schedule E Harbour Area Plan
- Review of Holland Lands maps
- Election of chair and roundtable introductions
Committee-of-the-Whole
The Committee-of-the-Whole will review a liquor license change for the Blackfish Pub at 966 Venture Way to make its temporary outdoor patio permanent, and will receive quarterly reports from several departments. The committee will also discuss a proposed trial closure of Glassford Road and a draft Council Code of Conduct. Recommendations will be forwarded to the July 20, 2021 Council meeting.
- Liquor license change for Blackfish Pub's outdoor patio (LL-2021-01)
- Trial closure of Glassford Road with shoulder improvements on Gower Point Road
- Adoption of Council Code of Conduct and contracting third-party facilitators for training
- Quarterly reports from Fire Department, RCMP, Finance, Planning, Infrastructure, and Administration
- Ocean Watch 2021 Quarter 2 Report
Regular Council
The Town of Gibsons Council is meeting to decide on several administrative and regulatory items, including appointing BDO Canada LLP as municipal auditor for 2021-2025, awarding a pavement markings contract to Infinite Roadmarking Ltd., and adopting three wildlife-related bylaws. They will also consider a $200,000 grant application for the Five Corners Revitalization project and discuss a trial closure of Glassford Road.
- Appoint BDO Canada LLP as Municipal Auditor for 2021-2025
- Award 2021 pavement markings contract to Infinite Roadmarking Ltd. for 3 years with 2-year renewal option
- Adopt Wildlife Attractant Bylaw No. 1294, 2021 and related amendments
- Support $200,000 Canada Community Revitalization Fund grant application for Five Corners Revitalization and First Nations Entryway Project, with $50,000 Town contribution from Gas Tax
- Initiate community notification for liquor license change at 966 Venture Way (Blackfish Pub)
Public Hearing
The Town of Gibsons Council is holding a public hearing to consider Zoning Amendment Bylaw No. 1065-61, which would rezone 703 Gibsons Way from Upper Gibsons Commercial District 1 (C-1) to the new Live-Work Zone 2 (LW-2). The new zone permits small business units with living quarters, apartments, and other compatible uses. Two written submissions in support were received before the hearing. Council will hear public input and then decide on the bylaw.
- Rezoning 703 Gibsons Way from C-1 to Live-Work Zone 2 (LW-2)
- New LW-2 zone allows retail up to 1,000 m², offices, apartments, studios, preschools
- Maximum density: 6 dwelling units per lot, with bonus density up to FSR 1.0 via Community Amenity Contribution
- Two written submissions received, both in support of the application
- Public hearing held virtually via Zoom per Ministerial Order M192
Special Council
The Town of Gibsons Special Council meeting on July 13, 2021, will consider giving second and third reading to the Wildlife Attractant Bylaw No. 1294, along with amendments to garbage collection and bylaw enforcement bylaws, after receiving community feedback. The meeting also includes correspondence about the Gibsons Aquifer and a batting cage at Dempster Field, followed by a closed session.
- Wildlife Attractant Bylaw No. 1294, 2021 – second and third reading as amended
- Garbage Collection and Disposal Amendment Bylaw No. 1252-04, 2021 – second and third reading
- Bylaw Enforcement Notice Amendment Bylaw No. 1125-12, 2021 – second and third reading as amended
- Correspondence from Laurel Nash, Assistant Deputy Minister, regarding Gibsons Aquifer
- Correspondence from Sunshine Coast Baseball Association about Dempster Field batting cage (deficit $21,929)
Regular Council
Gibsons Council will consider endorsing a Housing Strategy, direct staff to prioritize its actions, and review a draft Short Term Rental Bylaw in September. They will also vote on first and second reading of a zoning amendment for 703 Gibsons Way and adopt a zoning amendment for 1100 Gibsons Way. The agenda includes routine approvals of minutes and correspondence, plus reports on a Community Amenity Contribution policy survey and a traffic calming project on Gower Point Road.
- Endorse Housing Strategy for the Town of Gibsons and schedule a workshop to prioritize actions
- First and second reading of Zoning Amendment Bylaw 1065-61 for 703 Gibsons Way
- Adoption of Zoning Amendment Bylaw 1065-60 for 1100 Gibsons Way
- Authorize developer at Gospel Rock (Block 7) to proceed with Gower Point Road traffic calming
- Direct staff to launch survey on Community Amenity Contribution and Affordable Housing reserve funds
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing a zoning amendment for 703 Gibsons Way to change the designation from Upper Gibsons Commercial District 1 (C-1) to a new Live-Work Zone 2 (LW-2), which would allow residential use at grade. The committee is also discussing funding for renovations at 494 South Fletcher Road, a traffic calming report for Gower Point Road, and a proposed Council Code of Conduct. Recommendations will be forwarded to the July 6, 2021 Council meeting.
- Zoning Amendment Bylaw No. 1065-61, 2021 for 703 Gibsons Way, from C-1 to Live-Work Zone 2 (LW-2)
- Public Hearing scheduled for July 20, 2021 at 6:00 pm for the zoning amendment
- 494 South Fletcher renovation: $7,500 for tender prep from COVID-19 Safe Restart funds; estimated $450,000 project cost
- Gower Point Road Traffic Calming report received for information
- Council Code of Conduct adoption and third-party Governance/Respectful Workplace Training
Tree Bylaw Select Committee
The Tree Bylaw Select Committee is meeting to review the Tree Preservation Bylaw No. 1282, 2020 and recommend amendments to Council. The agenda includes reviewing the committee's terms of reference, an outstanding invitation for a Squamish Nation member, and several documents including the bylaw, council reading files, and a public hearing agenda. The committee will also elect a chair and establish procedures for its review.
- Review of Tree Preservation Bylaw No. 1282, 2020
- Outstanding invitation for Squamish Nation to appoint a committee member
- Review of terms of reference for the Tree Bylaw Select Committee
- Election of committee chair
- Review of documents including council reading files and public hearing agenda
Committee-of-the-Whole
The Committee-of-the-Whole is meeting to receive and potentially endorse a Housing Strategy for the Town of Gibsons, which details actions, timelines, and costs to address housing needs. The committee will also receive an information report on traffic calming for Gower Point Road and discuss a grant opportunity from the Island Coastal Economic Trust's THRIVE program. The meeting is held electronically and includes only these three reports, with no other substantive items.
- Endorsement of the Housing Strategy for the Town of Gibsons, including actions with impacts, timelines, and costs
- Report on Gower Point Road traffic calming, requiring design to facilitate a maximum speed of 30 km/h as per a Development Agreement
- Grant opportunity from Island Coastal Economic Trust THRIVE Small Capital Program
Public Hearing
The Town of Gibsons Council is holding a virtual public hearing to consider Zoning Amendment Bylaw No. 1065-60, 2021, which would rezone part of 1100 Gibsons Way (at the intersection of Payne Road and Venture Way) from SCRD Commercial 5 (C-5) to Light Industrial (I-1). The rezoning would permit subdivision of an undeveloped hooked parcel from the parent parcel west of Payne Road (Park Plaza). No written submissions were received by the deadlines noted in the agenda.
- Rezoning of part of 1100 Gibsons Way from SCRD Commercial 5 (C-5) to Light Industrial (I-1)
- Proposed subdivision of hooked parcel from parent parcel at Park Plaza
- Site-specific provisions: minimum lot area 1000 m², minimum lot width 0 m, minimum lot depth 0 m
- Public hearing held electronically via Zoom per Ministerial Order No. M192
Regular Council
Gibsons Council will consider placing Community Charter Section 57 notices on titles for three properties, hear delegations on cycling tourism and forestry, and decide on a development permit for 1028-1042 Gibsons Way. The agenda also includes adopting a Council Code of Conduct, approving the 2020 Statement of Financial Information, and giving third reading to a zoning amendment for 1100 Gibsons Way.
- Section 57 notices on 1038 Venture Way, 566 Marine Drive, 721 Winn Road
- Development permit for 1028-1042 Gibsons Way
- Zoning amendment third reading for 1100 Gibsons Way
- Council Code of Conduct adoption
- 2020 Statement of Financial Information approval
Special Council
This special meeting of Gibsons Council includes a proclamation for World Elder Abuse Awareness Day and a decision on awarding the Whitetower Pond construction tender. Staff recommend awarding the contract to Pirate Excavating Ltd. for $814,963.36, excluding GST, funded by a federal grant. The agenda also includes routine items like agenda approval and next meeting date.
- Whitetower Pond tender award to Pirate Excavating Ltd. for $814,963.36 (excluding GST)
- Proclamation declaring June 15, 2021 as World Elder Abuse Awareness Day
- Project budget of $955,000 with $58,540 balance for contingency and engineering
- Two tenders received; Pirate Excavating was low bidder at $858,711.53 including GST
Regular Council
Gibsons Council will consider a development variance permit for a garage at 526 Abbs Road, a grant application for wastewater asset management, and additional scholarship funds for local schools. The agenda also includes a delegation on human trafficking and a motion to close the meeting for in-camera discussions.
- Development Variance Permit DVP-2021-05 at 526 Abbs Road to increase garage width from 6.0 m to 6.71 m
- Application to FCM Municipal Asset Management Program for Wastewater Services Asset Management Improvement Project; Town commits $9,950 of $49,760 total cost
- Additional $2,000 in scholarship funds: $1,000 to Elphinstone Secondary School and $1,000 to Sunshine Coast Alternative School
- Delegation by Cathy Peters on human trafficking and sexual exploitation
- Motion to close meeting under Community Charter sections 90(1)(a) and (e)
Committee-of-the-Whole
The Committee-of-the-Whole is considering two reports: a development permit for a new car dealership at 1028-1042 Gibsons Way, and a new Community Amenity Contribution Policy. The committee will recommend whether to authorize the permit and how to allocate community amenity contributions. The meeting is held electronically and includes only these two substantive items.
- Development Permit DP-2020-03 for a new car dealership at 1028-1042 Gibsons Way, subject to updated site plan showing driveway reconfiguration and screened refuse area
- New Community Amenity Contribution Policy, with proposed allocation percentages to Affordable Housing Reserve Fund and Community Amenity Reserve Fund (percentages left blank)
- Replacement of existing Policy 3.14 with new Community Amenity Contribution Policy
- Referral comments from Town departments, Fire Department, and Advisory Design Panel on the development permit
Regular Council
The Gibsons Regular Council meeting on May 18, 2021 will consider several development-related items, including a zoning amendment for 1100 Gibsons Way, development variance permits for 520 and 526 Abbs Road, and development permits for 1028-1042 Gibsons Way and 594 Shaw Road. Council will also review a draft Public Art in Public Spaces Policy, adopt terms of reference for a Tree Bylaw Select Committee, and receive correspondence on COVID-19 recovery funding, invasive species, and policing priorities. The meeting will be held electronically and includes a closed session for land, legal, and service negotiation matters.
- Zoning Amendment Bylaw 1065-60 for 1100 Gibsons Way: first and second reading, public hearing scheduled for June 15, 2021
- Development Variance Permit DVP-2021-04 at 520 Abbs Road: reduce side setback to legitimize existing home siting and allow addition
- Development Variance Permit DVP-2021-05 at 526 Abbs Road: notify neighbours before decision
- Development Permit DP-2021-03 for 1028-1042 Gibsons Way: car dealership, approval subject to landscape and design improvements
- Draft Public Art in Public Spaces Policy: adoption and call for two volunteers for Public Art Advisory Committee
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing several planning items, including a zoning amendment to allow subdivision of a parcel at 1100 Gibsons Way, two development variance permit applications, a report on the development permit application review process, and a proposed new Community Amenity Contribution Policy. The committee will forward recommendations to the May 18 Council meeting for decisions.
- Zoning Amendment Bylaw No. 1065-60, 2021 to rezone 1100 Gibsons Way from SCRD C5 to Light Industrial (I-1) with a reduced minimum lot area of 1000 m²
- Development Variance Permit (DVP-2021-06) for reduced side and front setbacks at 517 Marine Drive to build a duplex
- Development Variance Permit (DVP-2021-05) for garage width at 526 Abbs Road
- New Community Amenity Contribution Policy with proposed revenue split to Affordable Housing Reserve Fund and Community Amenity Reserve Fund
- Public Hearing scheduled for June 15, 2021 at 6:00 pm for the zoning amendment
Regular Council
The Town of Gibsons Regular Council meeting on May 4, 2021 will consider adopting several bylaws, including the 2021-2025 Financial Plan, 2021 Tax Rates, and parcel tax bylaws for recreation, sewer, and water. Council will also decide on a $14,100 Grants of Assistance Round 1 distribution, endorse a $220,000 UBCM grant application for development approvals, and receive minutes from previous meetings. A variance request at 520 Abbs Road will be discussed, with a recommendation to notify neighbours.
- Adoption of 2021-2025 Financial Plan Bylaw 1289
- Adoption of 2021 Tax Rates Bylaw 1290
- Adoption of Community Recreation Facilities Parcel Tax Bylaw 1291
- Grants of Assistance Round 1 totaling $14,100 to 10 local organizations
- Endorsement of $220,000 UBCM grant application for development approvals program
Committee-of-the-Whole
The Committee-of-the-Whole is receiving first-quarter 2021 operational reports from the RCMP, Finance, Infrastructure Services, Planning, and Administration departments, along with a development variance permit application. The meeting is largely informational, with recommendations to receive the reports. A development variance permit for 520 Abbs Road is also being discussed, with a recommendation to notify neighbours.
- RCMP Quarterly Report, 1st Quarter 2021
- Development Variance Permit - 520 Abbs Road (DVP-2021-04)
- Development Permit Application Review Process report
- Finance Department Q1 report, including $40,711 in COVID-19 costs
- Infrastructure Services Q1 progress report
Parcel Tax Roll Review Panel
The Parcel Tax Roll Review Panel will meet to receive and certify the 2021 Water, Sewer, and Community Recreation Parcel Tax Rolls, as required under the Community Charter. The panel is authorized to hear written complaints about errors or omissions on the rolls, but no complaints had been received as of the report date. The agenda also includes electing a chair and receiving minutes from the previous year's meeting.
- Certification of 2021 Water, Sewer, and Community Recreation Parcel Tax Rolls
- Net additions: 14 water, 17 sewer, 14 recreation parcels
- No written complaints received by deadline
- 24 notification letters sent to parcel owners
- Public notice published in Coast Reporter on April 16 and 23
Special Council
This is a special meeting of the Town of Gibsons Council, held electronically. The main item of business is a recommendation to appoint Mark Brown as Chief Administrative Officer under the Community Charter. The meeting is also scheduled to close to the public to receive solicitor-client advice and discuss information exempt from disclosure.
- Appointment of Mark Brown as Chief Administrative Officer
- Motion to close meeting under Community Charter sections 90(1)(i) and (j)
Regular Council
Gibsons Council is meeting to decide on several bylaws, including the 2021-2025 Financial Plan, 2021 tax rates, and parcel tax bylaws for community recreation, sewer, and water. They will also consider first readings for wildlife attractant bylaws and related amendments, and a development permit for a garden suite conversion at 594 Shaw Road. The agenda includes routine items like adopting minutes and receiving reports.
- 2021-2025 Financial Plan Bylaw 1289 and 2021 Tax Rates Bylaw 1290 for first, second, and third reading
- Community Recreation Facilities, Sewer, and Water Parcel Tax Bylaws 1291-1293 for readings
- Development Permit DP-2021-05 for garden suite conversion at 594 Shaw Road
- Wildlife Attractant Bylaw 1294 and related garbage and enforcement amendments for first reading
- Adoption of UNDRIP as framework for indigenous reconciliation
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing reports and making recommendations to Council, including a draft wildlife attractant bylaw, a development permit for a garden suite conversion, and the first round of grant applications. The meeting also includes a quarterly fire department report and a motion to close the meeting for preliminary negotiations on a municipal service.
- Draft Wildlife Attractant Bylaw No. 1294, 2021 for first reading
- Development Permit DP-2021-05 for studio-to-garden suite conversion at 594 Shaw Road
- Grants of Assistance Program Round 1 intake
- Gibsons & District Volunteer Fire Department Q1 2021 report: 82 calls, 89 inspections
- Motion to close meeting for negotiations under Community Charter s.90(1)(k)
Special Council
This is a special meeting of the Town of Gibsons Council held electronically. The agenda consists of adopting the agenda, then immediately moving to close the meeting to the public under several sections of the Community Charter, covering personnel, litigation, confidential information, and annual report discussions. After the closed session, the council will reopen to the public and receive a report from the in-camera portion. The next regular meeting is scheduled for later the same evening.
- Motion to close meeting under Community Charter sections 90(1)(a), (g), (j), and (L)
- Closed session topics: personnel, litigation, confidential info, annual report objectives
- Next regular council meeting: April 20, 2021 at 7:00pm
Board of Variance
The Gibsons Board of Variance will consider Appeal No. BOV-2021-01, a request to relax the minimum 5.0 m building separation between a garden suite and principal dwelling at 594 Shaw Road, allowing conversion of an existing accessory building into a garden suite. Staff recommend approval, noting the buildings are about 4.2 m apart and the request is minor. The meeting also includes routine approval of the agenda and adoption of prior minutes.
- Appeal BOV-2021-01: relax 5.0 m setback to 4.2 m for garden suite conversion at 594 Shaw Rd
- Staff report recommends approval; one neighbour letter of support received
- Meeting held via Zoom per Ministerial Order No. M192
- Adoption of minutes from November 23, 2020 meeting
Advisory Design Panel
The Advisory Design Panel is reviewing two development permit applications for form and character: a new car dealership at 1028-1042 Gibsons Way and a studio-to-garden suite conversion at 594 Shaw Rd. The panel will provide comments on whether the proposals align with design guidelines. The meeting also includes orientation and election of a chair for 2021.
- DP-2021-03: New car dealership at 1028-1042 Gibsons Way (Haley Dodge site), including lot consolidation and demolition of existing buildings
- DP-2021-05: Studio to garden suite conversion at 594 Shaw Rd
- Election of Chair for 2021
- Staff recommend DP-2021-03 authorization subject to updated landscape plan and driveway reconfiguration
Regular Council
Gibsons Council is meeting to decide on the 2021 budget, including a proposed 7% tax increase (5% related to future policing costs), and to consider several development variance permits, a temporary use permit renewal, and a consulting services contract award. The agenda also includes receiving committee minutes and correspondence, and adopting a short-term capital borrowing bylaw for the Gibsons District Energy Utility.
- 2021 preliminary budgets with 7% tax increase (5% for future policing costs)
- Development Variance Permit DVP-2021-02 at 417 Aldersprings Road to reduce rear setback for breezeway
- Development Variance Permit DVP-2021-03 at 588 North Fletcher Road to reduce rear setback for lot line adjustment
- Renewal of Temporary Use Permit TUP-2019-01 and amendment for second tent at Gibsons Recycling Depot, 1018 Gibsons Way
- Award consulting services contract to Urban Systems Ltd. for three years
Committee-of-the-Whole
The Committee-of-the-Whole is discussing several items: adopting the UN Declaration on the Rights of Indigenous Peoples (UNDRIP) as a framework for reconciliation, reviewing the Tree Preservation Bylaw with proposed amendments, and updating the street and park naming policy. They will also consider naming a new road in Parkland 'Fisher Crescent'.
- Proposed adoption of UNDRIP and direction to staff for an implementation policy
- Tree Preservation Bylaw review: 28 permit applications, 24 permits issued, $8,480 in cash-in-lieu, $5,100 in fines
- Proposed amendments to Tree Preservation Bylaw including re-topping allowances and replacement tree ratio changes
- Update to Naming of Streets, Parks and Public Facilities Policy, retiring settlers' names list
- Request to name new road in Parkland 'Fisher Crescent' after Celia Fisher
Special Committee-of-the-Whole
The Special Committee-of-the-Whole (Budget) is meeting to review the 2021 preliminary general operations and capital budgets, along with feedback from a community budget consultation and survey. They will also discuss an organization/service review and the process for reviewing the Tree Preservation Bylaw No. 1282, 2020. The meeting is held electronically and is a working session for council to deliberate on budget priorities.
- 2021 preliminary General Fund budget totals $7,047,876 in revenue and $6,902,245 in expenditures, with a projected surplus of $145,632.
- Property taxes are budgeted at $3,412,364 for 2021, a 2.5% increase from 2020.
- Building permit revenue is projected to increase 50% to $150,000 in 2021.
- Community survey feedback prioritizes road improvements, cycling/walking paths, green space, and affordable housing.
- Discussion on reducing the Town budget by 5% was raised in community consultation.
Special Council
This is a special meeting of the Gibsons Town Council held electronically. The agenda is almost entirely procedural, with the main substantive item being a motion to close the meeting to the public to discuss personal information about an individual considered for a municipal position. The council will also adopt the agenda and set the next regular meeting date.
- Motion to close meeting under Community Charter section 90(1)(a) for personal information about a potential municipal appointee
- Next regular council meeting scheduled for April 6, 2021 at 7:00pm
- Meeting held electronically per Ministerial Order M192
Special Committee-of-the-Whole - 23 Mar 2021 (Budget)
The Town of Gibsons Committee-of-the-Whole is reviewing the 2021 preliminary general operations budget, which includes a 2% tax increase and a projected surplus of $145,632. Council will also consider establishing a Manager of Corporate Services position and authorizing staff to hire. The meeting includes a capital budget update and a motion to close the meeting for solicitor-client privileged advice.
- 2021 preliminary general operations budget with 2% tax increase and $145,632 projected surplus
- Proposed new Manager of Corporate Services position (staffing request of $36,833 pending Council decision)
- Additional 5% tax increase to phase in future policing costs, generating $165,000 in reserve
- New $5,045 allocation to Gibsons Seniors Society and $5,000 transfer to reserve for children's playground equipment
- General capital budget update
Regular Council
Gibsons Council will consider several budget-related items, including a 5% police tax phase-in, a business tax multiple of 2.758, and pre-budget approval for infrastructure projects. They will also review development variance permits and a temporary use permit for the recycling depot.
- Pre-budget approval for road repaving ($392,000), watermain replacement ($276,000), creek monitoring ($47,000), sidewalk repairs ($13,000), and e-permitting software ($5,000)
- Phase-in of 5% police-related tax increase for 2021
- Business Tax Multiple set at 2.758 for 2021
- Development variance permits for 417 Aldersprings Road and 588 North Fletcher Road
- Renewal of Temporary Use Permit for Gibsons Recycling Depot at 1018 Venture Way
Committee-of-the-Whole
The Committee-of-the-Whole will receive reports on a development variance permit for 588 North Fletcher Road, a temporary use permit renewal and amendment for a second tent at the Gibsons Recycling Depot, and the draft 2021-2025 capital budget. They will also consider pre-budget approvals for several infrastructure projects, including road repaving and watermain replacement. The meeting is held electronically and includes procedural items like agenda approval and inquiries.
- Development Variance Permit DVP-2021-03 for 588 North Fletcher Road to reduce rear setback from 7.5m to 3.85m for a lot line adjustment
- Temporary Use Permit TUP-2019-01 renewal and amendment to add a second tent structure at 1018 Venture Way (Gibsons Recycling Depot)
- Draft 2021-2025 5-Year General Capital/Project Plan presented by Director of Infrastructure Services
- Pre-budget approvals: Road Repaving $392,000; Watermain Replacement $276,000; Creek Monitoring $47,000; Sidewalk Repairs $13,000; Building e-Permitting Software $5,000
- Award 2021 Paving Program to BA Blacktop Ltd at 2020 unit rates; $16,000 for O'Shea Road westbound lane paving
Special Council
This is a special council meeting with a single substantive item: a motion to close the meeting to the public under sections 90(1)(f) and (i) of the Community Charter, covering law enforcement and solicitor-client privileged advice. The agenda is otherwise procedural, including agenda approval, reopening, and a report from the closed session. No public decisions or discussions are listed.
- Motion to close meeting under Community Charter s. 90(1)(f) (law enforcement) and 90(1)(i) (solicitor-client privilege)
- Meeting held electronically per Ministerial Order M192
- Next regular council meeting scheduled for March 16, 2021 at 7:00pm
Special Committee-of-the-Whole - 09 Mar 2021(Budget)
The Town of Gibsons Committee-of-the-Whole is reviewing the 2021 preliminary general operations budget, which projects a $170,242 surplus after a base 2% tax increase. Council will also consider new staffing requests, future policing costs, business tax rates, and the property tax collection scheme. The meeting includes several reports from the Director of Finance for discussion and direction.
- 2021 preliminary budget projects $170,242 surplus, up from $152,442, with 2% tax increase
- New staffing request for 2021 under consideration
- Update on property tax implications of future policing costs once population exceeds 5,000
- Annual tax rates - business tax multiple and tax burden analysis
- Property tax framework and general tax collection scheme; recommendation to follow Community Charter scheme
Special Council
This is a special meeting of Gibsons Town Council held electronically. The agenda is procedural: council will adopt the agenda, then vote to close the meeting to the public under Community Charter sections covering labour/employee relations and solicitor-client privileged advice. No public decisions or discussions are listed.
- Motion to close meeting under Community Charter s.90(1)(c) (labour/employee relations) and s.90(1)(i) (solicitor-client privilege)
- Next regular council meeting scheduled for March 16, 2021 at 7:00pm
Regular Council
Gibsons Council is meeting to decide on several 2021 budget items, including increases to water, sewer, and garbage fees, and a grant for the Coast Cultural Alliance. They will also consider a development variance permit for 744 Gibsons Way, adopt a bylaw on public notifications, and receive a budget update from the Sunshine Coast Regional District. The meeting includes a proclamation for Lymphedema Awareness Day and a report on community survey results.
- 5% increase to Water Parcel Tax and Water User Fees
- 5% increase to Sewer Parcel Tax and Sewer User Fees
- $8.00 annual increase to residential Garbage and Organics User Fee
- Development Variance Permit DVP-2021-01 for 744 Gibsons Way to reduce setbacks
- Town's portion of $12,000 Fire Department Facility Sanitization to be paid from Covid-19 reserve funds, equating to $5,880
Committee-of-the-Whole
The Committee-of-the-Whole is reviewing two staff reports: a development variance permit for a breezeway at 417 Aldersprings Road, and a proposal to reconstruct North Fletcher Road to the Town's Local Road standard. Council will decide whether to notify neighbours about the variance and whether to support the road reconstruction funded from existing budgets.
- Development Variance Permit DVP-2021-02 for 417 Aldersprings Road to reduce rear setback for a breezeway
- Proposed reconstruction of North Fletcher Road to Local Road standard with 4m asphalt and 1m concrete bands
- Funding from Gibsons Way Improvements Phase 2 budget (balance approx. $200,000) and Pavement Rehabilitation budget
- Gibsons Way Improvements Phase 2 tender awarded to BA Blacktop for $150,218
- Correspondence Management Review to report back in April 2021 on possible bylaw amendments
Special Council
This is a special meeting of Gibsons Town Council held electronically. The agenda is largely procedural, with the main substantive item being a motion to close the meeting to the public to discuss labour relations and receive solicitor-client privileged advice. The meeting will reopen to the public afterward, with a report from the closed session.
- Motion to close meeting under Community Charter sections 90(1)(c)(i) for labour relations and solicitor-client advice
- Next regular Council meeting scheduled for March 2, 2021 at 7:00pm
Special Committee-of-the-Whole
The Town of Gibsons Special Committee-of-the-Whole (Budget) is reviewing the 2021 preliminary general operating budget and considering staff recommendations to increase residential garbage/organics fees by $8 annually and water and sewer parcel taxes and user fees by 5% each. The committee will receive reports and may direct staff to amend bylaws accordingly. No final decisions are made at this meeting; it is a review and discussion session.
- Proposed $8 annual increase to residential Garbage and Organics User Fee (from $205 to $213)
- Proposed 5% increase to Water Parcel Tax and Water User Fees (typical single-family total from $847.53 to $888.83)
- Proposed 5% increase to Sewer Parcel Tax and Sewer User Fees (typical single-family total from $640.32 to $672.34)
- 2021 preliminary general operating budget: $7,037,996 revenue, $6,885,555 expenditures, $152,442 surplus
- 2% property tax increase included in preliminary budget
Regular Council
Gibsons Council will consider giving three readings to a bylaw that would increase public notification distances for OCP amendments, zoning amendments, and temporary use permits to 100 metres, while keeping 50 metres for development variance permits but adding an on-site sign. The council will also decide on several development permits, including a garden suite at 931 Davis Road and a renovation at 292 Gower Point Road, and will forward two resolutions to provincial associations regarding consultation on Crown land projects and highway works.
- First, second, and third reading of Development Application Procedures Amendment Bylaw No. 1166-04, 2021 (public notifications)
- Authorize DP-2021-01 for renovation at Unit 1-292 Gower Point Road
- Authorize DP-2020-31 for garden suite at 931 Davis Road, with landscape plan for garage door
- Notify neighbours of requested variances at 744 Gibsons Way (DVP-2021-01)
- Forward resolutions to AVICC/UBCM on provincial consultation for Crown land projects and highway works
Committee-of-the-Whole
The Committee-of-the-Whole will receive and discuss the fourth-quarter 2020 operational reports from the RCMP and all town departments (Administration, Finance, Planning, Infrastructure). The RCMP report includes crime statistics for Gibsons and surrounding areas. The meeting is held electronically due to COVID-19 restrictions.
- RCMP Q4 2020 report: property crime and road safety statistics for Gibsons, Sechelt, shishalh Nation, and SCRD
- Administration Q4 report: COVID-19 impacts on Council meetings, Strategic Plan survey, Healthy Harbour and Source to Sea projects
- Finance Q4 report: departmental operational update
- Planning Q4 report: departmental operational update
- Infrastructure Services Q4 report: progress report
Special Committee-of-the-Whole
The Town of Gibsons Special Committee-of-the-Whole is reviewing the notification procedure for OCP and Zoning Amendments, Development Variance Permits, and Temporary Use Permits. Council will direct staff to amend Bylaw No. 1166 with one of three options: retain the 50m radius plus add on-site signage, increase the radius to 100m and review fees, or keep existing requirements. The meeting is held electronically due to COVID-19.
- Option 1: Retain 50m notification distance and add on-site notification sign
- Option 2: Increase notification distance to 100m and review development application fees
- Option 3: Retain existing notification requirements
- Staff report compares 50m vs 100m mailout costs for seven recent developments
- Newspaper ads cost $305 per publication for OCP/Zoning/TUP applications
Regular Council
The Town of Gibsons Council is meeting to decide on several items, including adopting the Advisory Design Panel Bylaw No. 1288 and giving readings to a short-term capital borrowing bylaw for the Gibsons District Energy Utility (GDEU) decommissioning. They will also receive reports on grants, correspondence, and consider a possible ban on anticoagulant rodenticides within town boundaries.
- Adoption of Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021
- First, second, and third reading of Short Term Capital Borrowing Bylaw No. 1287, 2021 for GDEU decommissioning
- Report on Sunshine Coast Affordable Housing Society grants received in 2020 ($30,000 + $50,000)
- Consideration of a possible ban on anticoagulant rodenticides within Town boundaries
- Receipt of correspondence on taxi service on the Sunshine Coast and provincial funding for emergency fire equipment
Special Planning & Development Committee
The Gibsons Special Planning & Development Committee is reviewing three development-related applications: a form and character development permit for a renovation at Unit 1-292 Gower Point Road, a garden suite at 931 Davis Road, and a development variance permit for 744 Gibsons Way. The committee will make recommendations to Council on these items.
- Development Permit DP-2021-01 for renovation at Unit 1-292 Gower Point Road, including a patio encroaching 1.2m onto Town land
- Development Permit DP-2020-31 for a garden suite at 931 Davis Road
- Development Variance Permit DVP-2021-01 for 744 Gibsons Way, with recommendation to notify neighbours
- Coho Collective Kitchens to take over commercial unit at 292 Gower Point Road
Special Committee-of-the-Whole
The Town of Gibsons Special Committee-of-the-Whole is reviewing preliminary 2021 water and sewer operating budgets, along with long-term financial plans and a five-year capital plan. Staff recommend a 5% increase to water and sewer parcel taxes and user fees for 2021, with continued annual increases through 2026 (water) and 2030 (sewer) to build reserves. The committee will also consider the 2021-2025 capital plan for water and sewer infrastructure.
- Proposed 5% increase to water and sewer parcel taxes and user fees for 2021
- 2021 preliminary water operating budget: revenues $1,829,982, expenses $1,447,981
- 2021 preliminary sewer operating budget (details in report)
- Water and sewer long-term financial plans with reserve targets
- 2021-2025 water and sewer five-year capital plan
Special Council
The Town of Gibsons Special Council meeting on January 25, 2021, will consider a staff recommendation to apply for a $316,234 grant from the Investing in Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream to renovate the lower floor of 494 South Fletcher Road. The project aims to create COVID-friendly staff workspace, expand archive storage, and provide a meeting room that could serve as an Emergency Operations Centre. Council will also decide on directing staff to prepare detailed plans at an estimated cost of $60,000, funded from the COVID-19 Safe Restart Grant. The agenda includes only this substantive item, with the rest being procedural.
- Grant application for $316,234 for office renovation at 494 South Fletcher Road
- Commitment to cover ineligible costs and cost overruns
- Direct staff to prepare detailed plans at $60,000 from COVID-19 Safe Restart Grant
- Project includes HVAC, electrical, fire separation, and archive expansion
- Grant application deadline January 27, 2021
Regular Council
Gibsons Council will decide on several items: endorsing a Housing Needs Report Implementation Framework, creating an Advisory Design Panel bylaw, launching a $25,000 community grant for COVID-19 costs, and considering a ban on anticoagulant rodenticides. They will also review a development permit for a garden suite and a grant application for office renovations.
- Development Permit DP-2020-23 for a garden suite at 313 Headlands Road, subject to a Section 219 Covenant for parking
- Endorsement of Housing Needs Report Implementation Framework as basis for Town's Housing Strategy
- Advisory Design Panel Bylaw No. 1288, 2021 for first, second, third reading; disbanding Planning & Development Committee
- Community grant of $25,000 from Canada-B.C. Safe Restart Funds, $1,000 limit per application
- Grant application for $316,234 for Town of Gibsons Office Renovation Project via Canada Infrastructure Program
Committee-of-the-Whole
The Committee-of-the-Whole is receiving reports on the 2020 audit plan, the fire department's fourth-quarter activities, and COVID-19 Safe Restart community grants. Council will also consider giving first, second, and third reading to Bylaw No. 1288, 2021, which would create an Advisory Design Panel and disband the Planning and Development Committee.
- BDO Canada presents 2020 audit planning report with preliminary materiality set at $300,000
- Fire Chief's quarterly report for Q4 2020
- COVID-19 Safe Restart community grants report for Council consideration
- Advisory Design Panel Bylaw No. 1288, 2021 proposed for three readings
- Staff directed to recruit volunteer members for the Advisory Design Panel upon bylaw adoption
Planning & Development Committee
The Planning & Development Committee will consider a staff recommendation to issue Development Permit DP-2020-23 for a garden suite at 313 Headlands Road, subject to a covenant for future parking. The committee will also review a Housing Needs Report Implementation Framework and may endorse it as the Town's Housing Strategy, subject to budget constraints.
- Development Permit DP-2020-23 for a garden suite at 313 Headlands Road, with a Section 219 Covenant for future parking
- Housing Needs Report Implementation Framework to be endorsed as Town's Housing Strategy
- Garden suite conforms to zoning: 89.8 m² floor area, 6 m height, 28% lot cover
- Parking for principal dwelling is non-conforming; covenant allows Town to require additional parking later
- Referrals sent to Squamish Nation, Fire Department, Infrastructure Services, and Building Department
Regular Council
Gibsons Council will vote on a community garden proposal on Industrial Way, a financial plan amendment bylaw, and a report on COVID-19 consultations. The agenda also includes routine adoption of minutes and correspondence.
- Community garden on east side of Industrial Way, subject to $3 million liability insurance
- Adoption of 2020-2024 Financial Plan Bylaw No. 1276-01
- Consultations with community groups on COVID-19 concerns and impacts for 2021
- Approval of 2021-2022 Visitor Centre Service Agreement with Sunshine Coast Tourism (from Dec 15 minutes)
- Cancellation of $37,000 unissued debt under Short Term Capital Borrowing Bylaw 1234