Greater Madawaska public meetings in 2023
50 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Special Council
Council is reviewing the 2024 draft budget, which includes a total municipal tax rate increase of 7.46%. This figure accounts for township operations, library funding, and adjustments for federal funding gaps and Southside Way gravel needs. The budget includes an $8.0 million total budget split between operating and capital costs.
- 7.46% total municipal tax rate increase ($33.59 per $100,000 of assessment)
- $10,000 adjustment for Southside Way gravel
- $7,652 additional funding request for the Library
- $8.0 million total budget ($6.4M operating, $1.6M capital)
- By-Law 74-2023 to confirm council proceedings
Committee of Adjustment
The Committee of Adjustment will consider two minor variance applications regarding accessory structures. One application seeks a setback reduction for a storage shed, while the other requests a height increase for a new detached garage.
- A08/23: Request to reduce interior lot line setback from 3.0m to 2.0m at 30 Flying Club Rd
- A09/23: Request to increase accessory structure height from 5.0m to 5.9m at 2 Vinces Lane
Special Council
Council will consider awarding a joint marketing strategy contract with the Township of Whitewater Region to Cinnamon Toast New Media Inc. The meeting also includes a request to enter a closed session to discuss litigation or potential litigation regarding a causeway.
- Award RFP EDC 2023-01 to Cinnamon Toast New Media Inc. for $50,500 plus HST
- Greater Madawaska funding share of $12,625 for marketing project
- Closed session regarding litigation or potential litigation concerning a causeway
- Approval of By-Law 65-2023 Confirmatory
Madawaska Street Docks Committee
The committee is reviewing submissions regarding conditions and regulations for the Madawaska Street docks. This follows a previous decision to recommend that residential docks used during the 2023 summer season remain on the waterfront. The committee will formulate a recommendation to Council based on these reviews.
- Review of submissions for dock conditions and regulations
- Formulation of recommendation to Council regarding Madawaska Street docks
Canada Day Committee
The 2024 Canada Day Committee will meet to nominate and vote for a Chairperson. The committee will also follow up on assigned tasks and discuss next steps for the upcoming year.
- Nomination and vote for Committee Chairperson
- Follow-up on assigned tasks
- Discussion of next steps for 2024 planning
Regular Council
The Council will consider several zoning amendments for secondary dwellings and garden suites. They will also review the 2024 budget direction and approve terms of reference for new committees.
- Zoning amendment 2306.3 (Huyer) to permit a secondary dwelling unit on waterfront property
- Zoning amendment 2206.3 (Church) to permit a temporary Garden Suite
- Appointment of Steven Inwood as Municipal By-law Enforcement Officer
- Appointment of Jennifer Eve as Treasurer and Renée Mask as Deputy Treasurer
- Endorsement of the 2024 Budget direction
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss three separate applications to amend the Zoning By-law 22-2003. These applications involve rezoning properties for secondary dwelling units, a temporary garden suite, and residential use on severed lands.
- Zoning amendment for 1062 Lower Spruce Hedge Rd to permit a secondary dwelling unit larger than the primary dwelling
- Zoning amendment for 150B Adam Ben Lane to permit a temporary 3-year Garden Suite and reduced water setback from Calabogie Lake
- Zoning amendment for Wilson Farm Road to rezone severed lands to Rural Exception Fifty-Three
- Proposed automotive storage garage at Wilson Farm Road with heights between 5.0 and 10.5 metres
Canada Day Committee
The 2024 Canada Day Committee will meet to elect a chairperson and review the committee's terms of reference. Members will discuss upcoming tasks, review notes from 2023, and brainstorm for the 2024 event in Calabogie.
- Election of Committee Chairperson
- Review of 2024 Canada Day Committee Terms of Reference
- Planning for Canada Day activities in Calabogie
Madawaska Street Docks Committee
The committee will meet to approve previous minutes and conduct a round table discussion regarding pros and cons. No specific projects or financial items are listed for discussion.
- Approval of September 13, 2023, minutes
- Pros & Cons Round Table Discussion
Regular Council
The Council is reviewing a draft by-law to regulate short-term rentals and will hold a public meeting and survey for community feedback. They are also considering a new by-law for private swimming pool fencing and operation.
- Proposed regulation of short-term rental accommodations
- By-Law 51-2023 regarding private swimming pool fencing and care
- By-Law 55-2023 to expropriate lands for municipal drainage
- By-Law 54-2023 lifting part lot control for Calabogie Peaks ULC
- 10-Year Long-Range Capital Forecast 2024-2033
Madawaska Street Docks Committee
The committee will review staff input and a revised draft motion. Members will also hear comments regarding submissions from Kurt Viehbacher and Chris Merla.
- Review of staff input and revised Draft Motion
- Reading of Kurt Viehbacher's submission
- Review of Chris Merla's submission
Special Council
This special meeting is primarily for council members to enter a closed session for strategic planning. The agenda also includes the approval of By-Law 52-2023 to confirm the proceedings of the meeting.
- Closed session for strategic planning
- By-Law 52-2023 (Confirmatory)
Special Council
The Greater Madawaska Special Council will meet to discuss litigation or potential litigation concerning the Causeway. The meeting also includes the approval of By-Law 50-2023 to confirm council proceedings.
- Closed session regarding litigation or potential litigation involving the Causeway
- Approval of By-Law 50-2023 (Confirmatory)
Special Council
The Special Council meeting includes a strategic planning session with Brian Parrott and Susan Gesner to develop a shared vision and plan. Council will also consider By-Law 49-2023 to confirm the proceedings and actions taken during the meeting.
- Strategic Planning Session with Brian Parrott and Susan Gesner
- By-Law 49-2023 (Confirmatory)
Special Council
The Special Council meeting includes a strategic planning session to develop a shared vision and documented plan. Council will also consider By-Law 48-2023 to confirm the proceedings and actions taken during the meeting.
- Strategic Planning Session with Brian Parrott and Susan Gesner
- By-Law 48-2023 (Confirmatory)
Regular Council
The Council will review a Housing Needs Assessment and consider several new by-laws regarding municipal waste and swimming pool safety. They will also decide on surplus fund allocations and vehicle procurements for various departments.
- Allocation of $357,786.76 in 2022 surplus funds
- Proposed purchase of a pickup truck for Facilities and Environment (not to exceed $80,000)
- Proposed purchase of a Fire Chief Response Vehicle (not to exceed $80,000)
- By-law 41-2023 regarding Municipal Waste disposal and regulation
- By-law 42-2023 regarding privately owned swimming pool fencing and operation
Special Council
The Special Council meeting includes a closed session to discuss personal matters regarding CAO recruitment. The council will also pass By-Law 40-2023 to confirm and ratify all actions taken during the meeting.
- Closed session regarding CAO recruitment
- By-Law 40-2023 (Confirmatory)
Special Council
The Special Council meeting includes a closed session to discuss personal matters regarding CAO recruitment. The council will also consider By-Law 38-2023 to confirm its proceedings.
- Closed session regarding CAO recruitment
- By-Law 38-2023 (Confirmatory)
Committee of Adjustment
The Committee of Adjustment is considering a minor variance application for Karen Mulligan to increase the maximum height of an accessory structure. The proposal seeks to raise the height from 5.0 metres to 5.38 metres to allow for a 1,200 sq. ft. detached garage.
- Minor Variance A04/23: Height increase from 5.0m to 5.38m for a detached garage
- Proposed garage footprint of 111 square metres with a 37 square metre lean-to
- Requirement to relocate a Sea Can and Recreational Vehicle from the Environmental Protection Zone
Canada Day Committee
The committee will discuss the successes and issues of the 2023 Canada Day event. Members will also review the final 2023 budget and begin planning ideas for 2024. A report will be drafted for Council based on these discussions.
- Review of 2023 final budget
- Discussion of 2023 event successes and issues
- Creation of 2024 event ideas
- Drafting of a report to Council
Madawaska Street Docks Committee
The Madawaska Street Docks Committee is reviewing land ownership and legal rights regarding docks on Township property. The committee is examining survey results, legal advice on riparian rights, and a draft recommendation for Council.
- Review of documentation regarding Madawaska Street reconstruction and high water marks
- Discussion of legal advice regarding Riparian Rights
- Review of land ownership documentation and privately owned docks on Township property
- Discussion of a draft recommendation to Council by Chris Fleming
Canada Day Committee
The Canada Day Committee is meeting to discuss planning items for upcoming celebrations. Discussion topics include fireworks, fire bans, rink and street layouts, and volunteer coordination.
- Discussion of fireworks and fire ban status
- Review of rink and street layouts
- Volunteer coordination
- Radio station involvement
Regular Council
The Greater Madawaska Council will review a $782,900 debenture application for capital works and discuss subdivision applications for Granite Village on Norton Road. The meeting also includes a presentation from Arnprior Regional Health regarding a proposed CT scanner project.
- Awarding Tender 10-2023 Winter Sand to Town and Country Forming for $81,410.85
- By-Law 35-2023: Rezoning lands in Griffith from Rural to Highway Commercial
- Granite Village Subdivision draft conditions for lands on Norton Road
- By-Law 36-2023: $782,900 debenture application for 2023 Capital Works
- Arnprior Regional Health presentation on $1,800,000 CT Scan Project
Public Hearing Meeting
The Township of Greater Madawaska is proposing amendments to building permit costs to improve financial sustainability and cost recovery. This public meeting is for gathering input; no decisions will be made at this session.
- Proposed increase for new residential building permits from $0.40 to $0.70 per sq. ft.
- Proposed increase for commercial/industrial/institutional permits from $0.50 to $0.90 per sq. ft.
- Proposed change for small renovations/alterations from $0.40 per sq. ft. to a $150 flat rate
- Proposed increase for sewage system Class 4 and 5 fees from $400 to $500
- Proposed increase for Change of Use permits from $150 to $200
Madawaska Street Docks Committee
The Madawaska Street Docks Committee is reviewing land ownership and legal rights regarding private docks on Township-owned land. The committee is reviewing documentation on high water marks and legal advice regarding riparian rights to prepare a report for Council by October 2023.
- Public speakers Sharon Pearce and Luke Goulette (on behalf of Laurent Coulibaly)
- Review of land ownership documentation and high water mark records
- Discussion of legal advice regarding Riparian Rights
- Review of the Committee Action Plan and timeline
- Discussion of MPAC property classifications for Madawaska Street
Canada Day Committee
The Canada Day Committee is meeting to review planning spreadsheets and task lists. The committee will also discuss the street layout and an inclement weather plan.
- Review of street layout
- Review of inclement weather plan
- Review of chairperson's planning spreadsheet
- Creation of a new task list
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss a proposed Zoning By-law Amendment for the Lacourse file (ZB2306.2). The proposal seeks to rezone lands from Rural (RU) to Highway Commercial (HC) to accommodate a lot addition/line adjustment.
- Zoning By-law Amendment - Lacourse (File No. ZB2306.2)
- Proposed rezoning from Rural (RU) to Highway Commercial (HC)
- Consent Application No. B132/22 (Lot Addition/Lot Line Adjustment)
Public Hearing Meeting
The Township is presenting a first draft of an updated Comprehensive Zoning By-law prepared by EcoVue Consulting Services. This update aims to replace the 2003 by-law to align with current provincial and county land use policies. Council will consider public comments from this meeting for a second draft to be presented at a future date.
- First Draft Comprehensive Zoning By-law report by EcoVue Consulting Services
- Proposed regulations for licensed cannabis cultivation facilities
- New provisions for short-term accommodation units
- Proposed rules for secondary dwelling units on lots 4,000 square metres or larger
- Updates to Extractive Industrial Reserve (EMR) and Environmental Protection (EP) zones
Regular Council
The Greater Madawaska Council will review the 2023 final tax levy and consider appointing Peter Forshaw as Fire Chief. The meeting also includes discussions on a FoodCycler pilot project survey and a strategic plan facilitation contract.
- Approval of By-law 31-2023 Final Tax Levy
- Appointment of Peter Forshaw as Fire Chief via By-law 32-2023
- Approval of an Automatic Aid Agreement with North Frontenac (By-law 33-2023)
- Strategic Plan facilitation contract award to Gael for $14,850 plus HST
- Proposed maintenance for Southside Way including gravel, culverts, and ditching
Canada Day Committee
The Canada Day Committee is meeting to review the chairperson's planning spreadsheet and update task lists. The meeting follows previous discussions regarding music, stage requirements, and a talent show.
- Review of Chairperson's Planning Spreadsheet
- Review and creation of task lists
- Follow-up on talent show and music/stage discussions
Special Council
This special meeting includes a joint council orientation for Renfrew and Area Health Services Village (RAHSV Inc). Council is also recommended to enter a closed session to discuss negotiations related to RAHSV Inc.
- Joint Council Orientation - Renfrew and Area Health Services Village (RAHSV Inc)
- Closed Session regarding Renfrew and Area Health Services Village (RAHSV Inc) negotiations
Canada Day Committee
The Canada Day Committee is meeting to discuss various event components for upcoming celebrations. Presentations include updates on a talent show, Matawatchan Hall, the DACA Centre, and a pancake breakfast.
- Talent Show presentation by Allison Faye
- Matawatchan Hall discussion with Jolene Meloche
- DACA Centre discussion with Betty Frost and Gail Murphy
- Pancake Breakfast discussion with Patti McArthur
Madawaska Street Docks Committee
The Madawaska Street Docks Committee is reviewing historical and current surveys, GIS maps, and aerial imagery of Madawaska Street. The committee is discussing future plans for private docks and may consult a real estate lawyer regarding Riparian Rights.
- Presentation by MPAC representatives Kenneth Rennick and Jennifer Gruntz
- Review of 2022 Survey of Madawaska Street
- Review of Historical Survey of Madawaska Street, Plan 90 (1886)
- Discussion of GIS and aerial mapping of Madawaska Street
- Potential consultation with a real estate lawyer regarding Riparian Rights
Regular Council
The Council will consider several development agreements and appoint a Chief Building Official. The meeting also includes a presentation of the 2022 financial statements for approval.
- Development Agreement - Huyer (By-Law 21-2023)
- Development Agreement - 165141 Canada Inc. (By-Law 22-2023)
- Development Agreement - Piche & Beck (By-Law 23-2023)
- Development Agreements - Guetta (By-Law 25-2023 & 28-2023)
- Appointment of a Chief Building Official (By-Law 26-2023)
Special Council
The Special Council meeting includes a closed session regarding personal matters about an identifiable individual, including the CAO. The council will also consider the approval of By-Law 30-2023 to confirm the proceedings and actions taken during the meeting.
- Closed session regarding personal matters involving an identifiable individual or CAO
- Approval of By-Law 30-2023 (Confirmatory)
Committee of Adjustment
The Committee of Adjustment is reviewing an application to reduce the required high-water mark setback from 30 metres to 20 metres at 82 Denzil Lane. The proposal seeks to replace an existing 2006 dwelling with a new 3,200 sq. ft. home. Planning staff recommend approval subject to specific environmental and building conditions.
- Minor variance A02/23: Reduction of Madawaska River high-water setback from 30m to 20m
- Proposed construction of a 3,200 sq. ft. replacement dwelling at 82 Denzil Lane
- Requirement for silt fence installation per OPSD 219.110 during construction
- Conditional building permit agreement requiring the existing home to become an accessory structure
Canada Day Committee
The Canada Day Committee is meeting to review planning spreadsheets and task lists. The committee will also hear presentations regarding Volunteer Appreciation Awards, Matawatchan Hall, and the DACA Centre.
- Volunteer Appreciation Awards presentation
- Matawatchan Hall discussion
- DACA Centre discussion
- Review of Chairperson's Planning Spreadsheet
Madawaska Street Docks Committee
The Madawaska Street Docks Committee will meet to establish its operating procedures and leadership. The committee's mandate is to recommend to Council whether private docks should be permitted on Township-owned land on Madawaska Street.
- Discussion of Committee Terms of Reference
- Appointment of a Committee Chair
- Development of a plan for committee proceedings
- Mandate to recommend rules and regulations for private docks
Special Council
This special meeting includes a closed session to discuss CAO goals regarding personal matters of an identifiable individual. The council will also consider By-Law 20-2023 to confirm the proceedings and actions taken during the meeting.
- Closed session regarding CAO goals and personal matters of an identifiable individual
- Approval of By-Law 20-2023 (Confirmatory)
Regular Council
The Greater Madawaska Council is reviewing several public works tenders and a new policy regarding parking fee waivers at Eagles Nest. The meeting also includes discussions on the 2023 Farmer's Market and the appointment of an Acting Fire Chief.
- Tender 01-2023: Chipping and removal of brush/logs for $47,912
- Policy 3-25: Waiving Eagles Nest parking fees for Indigenous ceremonies and trail volunteers
- By-law 19-2023: Appointment of an Acting Fire Chief
- Tender PW 07-2023: Cable guiderail installation on Huston Lake Road
- Tender PW 08-2023: Double surface treatment for 2.6 km of flat road and 1.6 km of Hutson Lake Road
Committee of Adjustment
The Committee of Adjustment is considering a minor variance application for Gerard and Suzanne McKenna to build a 780 sq. ft. detached garage. The request includes reducing the minimum front yard depth from 7.5 metres to 3.6 metres and increasing the accessory structure height from 5.0 metres to 7.0 metres.
- Minor variance A01/23: reduction of front yard depth from 7.5m to 3.6m
- Minor variance A01/23: increase of accessory structure height from 5.0m to 7.0m
- Proposed 780 sq. ft. detached garage at 180 Stringers Lane
- Requirement for a lot grading and drainage plan by a qualified professional
Canada Day Committee
The committee is reviewing the chairperson's planning spreadsheet and updating task lists for the 2023 event. Members are also reviewing progress on budget, grants, and equipment reservations.
- Review of Chairperson's planning spreadsheet
- Review of previous meeting task list
- Creation of a new task list
Regular Council
The Greater Madawaska Council will review the 2023 operating and capital budget estimates and consider By-Law 16-2023 regarding Fire Services. The meeting also includes discussions on emergency management and various zoning amendments.
- By-Law 14-2023: 2023 Operating and Capital Budget Estimates
- By-Law 16-2023: Fire Services
- By-Law 11-2023: Zoning By-law Amendment 2306.1 Republic of Bukistan
- By-Law 12-2023: Zoning Amendment to Lift Holding Symbol - Toth
- By-Law 13-2023: 2023 Employee Remuneration
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss two subdivision applications on Norton Road and a zoning by-law amendment in Bukistan. The meeting serves to inform the public about proposed land developments and changes to land access rules.
- Subdivision application (File Nos. 47T22004 and 47T22005) for 52 total lots on Norton Road
- Zoning By-law Amendment (File No. ZB2306.1) to rezone Bukistan lands from Rural (RU) to Rural Exception Fifty (RU-E51)
- Proposed 15-lot subdivision on the southwest side of Norton Road
- Proposed 37-lot subdivision on the northeast side of Norton Road
- Zoning change to recognize access via an existing private laneway/driveway
Committee of Adjustment
The Committee of Adjustment will consider an application to reduce the minimum front yard depth from 7.5 metres to 5.0 metres. This variance is requested to allow for the construction of a two-storey attached garage at a waterfront property on Calabogie Lake.
- Minor variance application A15/22 (Armour) for 292 Kennedy Road
- Proposed reduction of Front Yard Depth from 7.5m to 5.0m
- Construction of a 72 square metre two-storey attached garage
- Public hearing scheduled for February 9, 2023, at 3:00 PM
Canada Day Committee
The committee will meet to elect a chairperson and review progress on tasks completed to date. Members will also discuss priority items and upcoming tasks for the Canada Day planning process.
- Vote on Chairperson
- Review of items started or completed to date
- Discussion of priority items and tasks
Special Council
The Special Council meeting includes discussions on the 2023 draft budget, which proposes a total municipal tax rate increase of 6.68%. Staff also recommended applying for a Rural Economic Development grant for a regional marketing campaign. Additionally, the agenda includes a presentation on school bus stop arm cameras.
- Proposed 5.56% municipal tax rate increase and 1.12% library tax rate increase
- Application for Rural Economic Development (RED) marketing and promotion grant
- 2023 Capital Budget items including Hutson Lake Road resurfacing ($248,656)
- Proposed Barnet Park boat launch project ($60,000)
- By-Law 10-2023 confirmatory adoption
Regular Council
The Greater Madawaska Council will review several zoning by-law amendments and consider an interim tax levy. The meeting also includes presentations regarding a back-country ski trail and the Calabogie Medical Centre.
- Zoning By-law Amendments 2206.10 (Popkie), 2206.11 (Huyer), and 2206.12 (Balcomb)
- Zoning By-law Amendments 2206.8 & 2206.9 (Calabogie Peaks - Juniper Ridge)
- By-Law 02-2023 Temporary Borrowing
- By-Law 03-2023 Interim Tax Levy
- Public presentation on Back-Country Ski Trail
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss several zoning by-law amendments and an official plan amendment. These proposals involve land use changes for specific properties, including archaeological setbacks and expanded permitted uses at the Calabogie Motorsports Park.
- Zoning amendment for Popkie (ZB2206.10) to permit accessory uses on retained lands
- Zoning amendment for Huyer (ZB2206.11) to restrict development within 300m of the Madawaska River
- Zoning amendment for Balcomb (ZB2206.12) to permit a secondary dwelling larger than the primary unit
- Official Plan Amendment OPA #37 for Calabogie Motorsports Park to add permitted uses
Special Council
Council is reviewing the 2023 draft budget, which includes a levy requirement of $3,803,058. The proposed budget reflects a 5.56% municipal tax rate increase, resulting in an annual increase of $23.49 per $100,000 of assessed property value. Staff will adjust the budget based on Council feedback before final adoption.
- Proposed 5.56% municipal tax rate increase
- Draft 2023 levy requirement of $3,803,058
- Capital expenditure budget of $1,816,841, including $900,941 for roads
- By-Law 01-2023 for confirming meeting proceedings
- Proposed $240,000 contribution to reserves