Greater Madawaska public meetings in 2024
31 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Council
The Greater Madawaska Council will vote on By‑Law 64‑2024 to adopt the 2025 Operating and Capital Budget Estimates and repeal By‑Law 06‑2024. It will also consider By‑Law 65‑2024 for employee remuneration in 2025, endorse the 2025 Strategic Initiative Action Plan, and review draft plan conditions for the High Country Estates subdivision on Elias Lane, Sipolins Road and Rose Lane. A closed‑session will address potential litigation, a land acquisition (Peaks Village), and personal matters concerning the CAO.
- Adopt By‑Law 64‑2024: 2025 Operating and Capital Budget Estimates
- Adopt By‑Law 65‑2024: employee remuneration for 2025 (effective Jan 1 2025)
- Endorse 2025 Strategic Initiative Action Plan
- Review draft plan conditions for High Country Estates subdivision (Plans 47T‑23003, 47T‑23004, 47T‑23005)
- Closed‑session topics: Causeway Easement, Smithson Lane, Peaks Village land acquisition, CAO goals
Canada Day Committee
The Greater Madawaska Canada Day Committee will meet to approve previous minutes and discuss emergency planning, the introduction of a DACA Centre representative, and the potential purchase of tents for township use.
- Approval of November 4, 2024 minutes
- Emergency Plan Discussion with Fire Chief Tyler Jordan
- Discuss purchase of tents for Township use
- Review Planning Spreadsheet for new ideas
- Introduce DACA Centre Representative
Recreation and Culture Committee
The Greater Madawaska Recreation and Culture Committee will consider filling a vacant committee member seat and appointing a new chair. It will also discuss the outcome of the Township Activity Showcase, the 2025 Strategic Plan, and the Canada Day Committee. No other decisions are listed on the agenda.
- Vacant committee member seat appointment
- Vacant chair position appointment
- Township Activity Showcase outcome discussion
- 2025 Strategic Plan discussion
- Canada Day Committee discussion
Recreation and Culture Committee
The Recreation and Culture Committee will convene to approve the November 26, 2024 agenda and minutes from the previous meeting. The primary focus is a discussion on the 2025 Strategic Plan and the outcome of the Township Activity Showcase.
- Approval of October 15, 2024 meeting minutes
- Discussion on 2025 Strategic Plan
- Discussion on Township Activity Showcase outcome
- Discussion on Canada Day Committee
Regular Council
The Township of Greater Madawaska Council will vote on the 2025 budget for the Renfrew and Area OPP Detachment Board, approve a fire‑protection agreement with the Township of Admaston Bromley, adopt a zoning amendment for Lot 16 & 17 in Concession 3 & 4, and extend the enforcement date for short‑term rental licensing. The Council will also consider motions on a green‑roads pilot, land‑transfer tax and GST redistribution, public‑sector salary disclosure, and rural road safety program support.
- Approve OPP Detachment Board 2025 budget of $114,644 and adopt equal billing model
- By‑law 57‑2024: five‑year fire‑protection agreement with Admaston Bromley (2025‑2029)
- By‑law 58‑2024: rezone part of Lot 16 & 17, Concession 3 & 4, Bagot from RU/EP to RU‑E54 and reduce frontage from 45 m to 18.2 m
- By‑law 62‑2024: extend short‑term rental licensing enforcement date to 1 April 2025
- Motion to investigate bio‑resin use in municipal road works (Green Roads Pilot Project)
Committee of Adjustment
The Committee of Adjustment will review a minor variance application for a property in the Township of Blythfield. The applicant proposes to demolish existing structures to build a 5,000 sq. ft. home with an attached garage.
- Application A07/24: Request to reduce front yard depth from 7.5 metres to 4.0 metres from a private road at 235 Adam-Ben Lane
Public Hearing Meeting
The Township of Greater Madawaska will hold a public hearing to discuss a zoning by-law amendment that would reduce the minimum lot frontage requirement on Upper Spruce Hedge Road from 45 metres to 18.2 metres. The proposed change would rezone the subject lands from Rural (RU) to Rural – Exception Fifty Four (RU-E54).
- Public hearing for Zoning By-law Amendment - Spruce Hedge Road (File No. ZB2406.2)
- Reduction of minimum lot frontage from 45 metres to 18.2 metres
- Rezoning from Rural (RU) to Rural – Exception Fifty Four (RU-E54)
- Meeting held at 19 Parnell Street, Calabogie, ON and via Zoom
- Written submissions must be made before the by-law is passed to appeal the decision
Special Council
Greater Madawaska Council will consider the 2025 Draft Budget, which proposes a municipal tax rate increase of 6.14% to address operational needs and infrastructure. The meeting also includes a presentation on the 2025 Library budget and the approval of a confirmatory by-law.
- 2025 Draft Budget presentation
- Library 2025 Budget presentation
- By-law 60-2024 confirmatory
- New Township Branding presentation
- 2025 Draft Budget: 6.14% tax rate increase
Canada Day Committee
The Greater Madawaska Canada Day Committee will appoint a chair for the 2025 celebration. Members will review the committee’s Terms of Reference, composition, and tasks to be completed. The agenda will be approved and the date for the next committee meeting will be set.
- Motion to appoint a chair for the 2025 Canada Day Committee
- Motion to approve the meeting agenda
- Review of the committee’s Terms of Reference
- Discussion of committee composition and upcoming tasks
- Motion to set the date for the next committee meeting
Special Council
The Special Council will vote to endorse the Township's proposed draft plan conditions for the River Lane Estates subdivision (Plan of Subdivision 47T-24001 and Condominium 47CD-24002). The endorsement includes repealing resolution #189-24. The meeting also includes approval of By‑Law 59‑2024 (confirmatory) and routine agenda items.
- Endorse draft plan conditions for River Lane Estates (Plan 47T-24001 / 47CD-24002)
- Repeal resolution #189-24
- Approve By‑Law 59‑2024 (confirmatory)
- Discuss the OLT case management process for the subdivision
- Standard procedural items (call to order, agenda approval, pecuniary interest)
Regular Council
The Greater Madawaska Council will discuss updates to township procurement and employee expense policies. The meeting also includes decisions on road speed limits, land acquisitions, and a proposal for a new recreational trail.
- By-Law 54-2024 to authorize speed limits on Township roads
- By-Law 53-2024 to establish a new Procurement Policy
- By-Law 55-2024 for land acquisition and assumption of Murphy Road
- Proposed alternative recreational trail between Flower Station and Tatty Hill
- Resolution of support for provincial funding of the Ontario Provincial Police
Recreation and Culture Committee
The Recreation and Culture Committee will meet to discuss planning for a Township Activity Showcase and 2025 strategic planning. The committee also intends to appoint a Chairperson.
- Appointment of Committee Chairperson
- Township Activity Showcase planning discussion
- 2025 Strategic Planning discussion
Recreation and Culture Committee
The Greater Madawaska Recreation and Culture Committee will approve its agenda and the minutes from the July 30 meeting. It will appoint a new chairperson for the committee. Members will discuss planning for an Open House/Expo. The meeting will also set the date for the next committee session.
- Appointment of a new Recreation and Culture Committee chairperson (name to be determined)
- Discussion of Open House/Expo planning
- Approval of minutes from the July 30, 2024 meeting
Regular Council
The Greater Madawaska Council will consider the 2025 budget direction and the implementation of automated speed enforcement on specific roads. The body is also deciding on the acquisition of lands for public highways and the appointment of a livestock valuer.
- Automated speed enforcement for Griffith Mile and Mill Street/County Road 511 intersection
- By-law 48-2024 for acquisition of Brydges Road as a public highway
- By-law 50-2024 for assumption of Poplar Way
- Allocation of $5,000 from operating budget for the Taste of the Valley event
- Agreement with Schooley Mitchell for free expense analysis
Committee of Adjustment
The Committee of Adjustment will decide on two minor variance applications. Application A05/24 seeks to add a 125 m² extension to a legal non‑conforming mobile home at 5771 Matawatchan Rd. Application A06/24 seeks to reduce front yard depth to 3.6 m and side yard width to 3.5 m for a detached garage at 43 Lauraine Crescent. The agenda also includes routine items such as approval of the agenda, minutes, and disclosure of interest.
- Minor variance A05/24 – approve 125 m² addition to mobile home at 5771 Matawatchan Rd
- Minor variance A06/24 – approve front yard depth reduction to 3.6 m and side yard width reduction to 3.5 m for garage at 43 Lauraine Crescent
- Approval of agenda
- Approval of minutes from June 13, 2024
- Disclosure of interest
Special Council
Greater Madawaska Council will consider a $5,000 contribution to a provincial seniors program and draft a letter of support for a local music festival. The meeting will also confirm previous council actions via a by-law.
- Support for Seniors Active Living Centre (SALC) program with $5,000 contribution
- Letter of support for Calabogie Music Festival at Calabogie Motorsports Park
- By-law 49-2024 to confirm proceedings of Special Council meeting
- Approval of agenda and declaration of pecuniary interest
- Adjournment of meeting
Special Council
Council is discussing the acceptance of a donated 2022 Alumacraft Prowler boat to transport personnel and equipment to water access-only fire scenes. The body will also consider a letter of support for Rev. Ryuyun (Ryan) Kim regarding a residency application.
- Proposed acceptance of a 2022 Alumacraft Prowler boat donated by Lise O'Neill
- One-time costs of $6,000 for boat wrap, licensing, and safety gear
- Estimated $1,000 annual insurance fee for the new watercraft
- Letter of support request from Rev. Ryuyun (Ryan) Kim for permanent residency
- Approval of Confirmatory By-Law 45-2024
Regular Council
The Greater Madawaska Council will vote on several by-laws, such as By-law 44-2024 for a Blue Box depot services agreement with Circular Materials, and By-law 42-2024 to designate part of Calabogie Motorsports Park as a Class 4 area with related zoning amendments. Additional items include a development agreement with Trackcorpcanada Inc. (By-law 39-2024), a rezoning of part of Lot 19, Concession 1 from Highway Commercial to Rural (By-law 38-2024), and two Granite Village subdivision agreements (By-laws 40-2024 and 41-2024). Presentations from the Mississippi Valley Conservation Authority and the Canadian Institute of Forestry will also be heard, along with a resolution supporting provincial funding for infectious disease wastewater surveillance.
- By-law 44-2024: Depot Collections Statement of Work with Circular Materials for Blue Box services (July‑Dec 2025)
- By-law 42-2024: Class 4 area designation at Calabogie Motorsports Park and related zoning amendment
- By-law 39-2024: Development agreement with Trackcorpcanada Inc.
- By-law 38-2024: Rezoning part of Lot 19, Concession 1 from Highway Commercial to Rural for residential dwelling
- By-laws 40-2024 & 41-2024: Granite Village Subdivision agreements (West and East sides)
Public Hearing Meeting
The Greater Madawaska Council will hold a public hearing to consider a zoning by‑law amendment for the property at 575 Kennedy Road. The amendment would change the zoning from Highway Commercial (HC) to Rural (RU) to permit a single detached dwelling on private servicing. The meeting will be held at 3:00 p.m. in the Council Chambers and via Zoom, and members of the public may submit oral or written comments.
- Zoning By‑law Amendment – Kennedy Road (File No. ZB2406.1): rezone from Highway Commercial (HC) to Rural (RU) to permit a single detached dwelling on private servicing.
- Public hearing – opportunity for residents to make oral or written submissions before the by‑law is passed.
Recreation and Culture Committee
The Greater Madawaska Recreation and Culture Committee will meet on July 30, 2024 at 4:00 PM. After standard motions to call the meeting to order, approve the agenda and approve minutes, the committee will discuss three items: the Public Library and Learning Centre, the 2024‑2025 strategic priorities, and public‑relations matters. The meeting will conclude with a motion to set the next meeting date and an adjournment.
- Greater Madawaska Public Library and Learning Centre – Board Representative
- Strategic Priorities 2024 and 2025
- Public Relations
Canada Day Committee
The Canada Day Committee meets to review the 2024 event and work on a final report for Council. The discussion will cover successes, challenges, and finances from the event. The committee will also approve minutes from the June 17 meeting.
- Review of 2024 Canada Day event successes and challenges
- Discussion regarding event finances
- Preparation of a Final Report to Council
- Approval of June 17, 2024 meeting minutes
Regular Council
The Council will consider a third draft of the New Comprehensive Zoning By-law and steps for a Local Official Plan Review. The meeting also includes decisions on acquiring several roads as public highways and awarding a contract for a new fire pumper/tanker.
- Review of New Comprehensive Zoning By-law (By-Law 28-2024)
- Contract award to Battleshield Industries for $713,700 for a new pumper/tanker
- Acquisition of Flat Rd, Maloney Mountain Rd, Mount St. Patrick Rd, and Kennelly Mountain Rd as public highways
- Establishment of new User Fees and Charges (By-Law 25-2024)
- Public consultation for the Local Official Plan Review and Amendment
Canada Day Committee
The Canada Day Committee is meeting to discuss preparations for the 2024 celebration. Discussion topics include fundraising updates, media plans, and a review of the draft street plan map.
- Review of planning spreadsheet
- Fundraising update
- Media plan update
- Review of draft street plan map
Committee of Adjustment
The Committee will consider a minor variance application for 305 Smithson Lane to permit a detached garage. The proposal requests a reduced front yard setback and an increased structure height. If approved, the new garage would replace an existing bunkie on the property.
- Minor variance application A04/24 for 305 Smithson Lane
- Reduction of front yard setback from 7.5 metres to 4.34 metres
- Increase in accessory structure height from 5.0 metres to 5.79 metres
Canada Day Committee
The Canada Day Committee is meeting to plan the 2024 Canada Day celebrations. The agenda includes discussions on street layout, volunteer schedules, and fundraising. The committee also plans to review a planning spreadsheet.
- Street layout discussion
- Review of planning spreadsheet
- Volunteer schedule planning
- Fundraising discussion
Regular Council
The Greater Madawaska Council will vote on several policy adoptions, including a replacement for the Comprehensive Zoning By-law and the final 2024 tax levy. The agenda also covers official road naming approvals, surplus fund allocation, and closed-session discussions regarding potential litigation over the Causeway Easement and health services negotiations. Previous meeting minutes from April and committee meetings are scheduled for approval.
- Adopt By-law 28-2024 to replace the Comprehensive Zoning By-law for the entire township
- Approve By-law 26-2024 adding Monterey Drive, Black Spruce Court, and Longleaf Way as official road names
- Set 2024 tax rates via By-law 24-2024 and allocate a $32,755 year-end surplus to the Capital Works Reserve
- Adopt new policies for debt management (By-law 23-2024) and municipal grants (By-law 27-2024)
- Review By-law 12-2024 Clean Yards and a deeming by-law for Lot 5, Plan 49M-65 on Algoma Drive
Recreation and Culture Committee
The Recreation and Culture Committee will meet to discuss upcoming summer programming and review recent community events. Discussion topics include an update on the soccer program, a review of the April 20 Clean-up Day, and survey results. The committee will also introduce a summer student.
- Summer Student Introduction
- Review of April 20, 2024 Clean-up Day
- Soccer Program Update
- Review Survey Results
Canada Day Committee
The Canada Day Committee will meet to discuss preparations for the 2024 holiday. Discussion topics include street layout, activity schedules, fundraising, and a media plan update. The committee is also scheduled to approve minutes from the April 24 meeting.
- Street layout discussion
- Activity schedule review
- Fundraising plans
- Media plan update
- Volunteer coordination
Committee of Adjustment
The Committee is reviewing an application to reduce the required water setback from 30 metres to 20 metres at 2771B Centennial Lake Rd. The proposal seeks to permit the construction of a single detached dwelling on the property. A planner's report recommends approval subject to specific environmental conditions.
- Minor variance application A03/24 for 2771B Centennial Lake Rd
- Reduction of water setback from Black Donald Lake from 30 metres to 20 metres
- Construction of a single detached dwelling on the subject lands
Public Hearing Meeting
The Township is presenting a draft Comprehensive Zoning By-law prepared by EcoVue Consulting Services. This by-law aims to regulate land use and the character, location, and size of buildings and structures within the Township.
- Draft Comprehensive Zoning By-law
Canada Day Committee
This agenda is procedural and covers routine committee business for April 24, 2024. The Greater Madawaska Canada Day Committee will approve its agenda and previous minutes, review a planning spreadsheet for event logistics, and set a date for the next meeting. No specific contracts, fee changes, or public hearings are listed.
- Approve April 24 agenda and March 21 minutes
- Review planning spreadsheet for 2024 Canada Day event logistics
- Schedule next committee meeting date