Greater Madawaska public meetings in 2025
38 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Regular Council
The Council will decide on the 2026 Operating and Capital Budget and employee remuneration. They are also considering a zoning change for a pit expansion and updates to user fees and charges.
- By-law 67-2025: 2026 Operating & Capital Budget
- By-law 66-2025: 2026 Employee Remuneration
- By-law 70-2025: Rezoning 87 Hydro Dam Road from Rural to Extractive Industrial
- By-law 68-2025: General Tariff of User Fees and Charges
- By-law 69-2025: Acquisition of Matawatchan Road as a public highway
Special Council
The Special Council will deliberate the 2026 draft budget, which totals $7,814,650 in operating expenses and $1,501,136 in capital expenses, and includes a proposed 4.72% municipal tax rate increase. Updates include a $32,242 CVA adjustment, unchanged policing costs of $810,967, and a $65,000 addition for rolling gravel rehabilitation. Council will also consider the closure and disposition of the unopened road allowance adjacent to Longstreet Lane, and will approve By‑Law 65‑2025 Confirmatory.
- 2026 Operating Budget: $7,814,650; Capital Budget: $1,501,136
- Municipal tax rate increase proposed at 4.72%
- $65,000 added to capital budget for rolling gravel rehabilitation
- Application to close and dispose of unopened road allowance adjacent to Longstreet Lane
- Approval of By‑Law 65‑2025 Confirmatory
Recreation and Culture Committee
The committee will meet to discuss a recap of the Pumpkin Walk and the Hunter Safety Course. Members will also conduct a 2025 year in review and discuss a Family Fun Night Open House.
- Pumpkin Walk recap
- Hunter Safety Course discussion
- 2025 Year in Review
- Family Fun Night Open House
Regular Council
At this regular council meeting, members will consider several by‑law approvals, including By‑law 60‑2025 to enter a Blue Box Depot Operations Agreement with Circular Materials and By‑law 61‑2025 for a Master Services Subcontract with Miller Waste Systems Inc. for blue‑box services from 2026‑2032. The council will also adopt a Communication & Engagement Strategy, approve a Debt Management Policy (By‑law 62‑2025), and approve a recreation services agreement with the Town of Renfrew (By‑law 63‑2025). Additional items include a draft 2026 budget presentation, a resolution supporting a 2+1 highway program on Highways 17 and 11, and a closed‑session to discuss IT security, the CAO performance review, and a potential land acquisition.
- By‑law 60‑2025 – Blue Box Depot Operations Agreement with Circular Materials
- By‑law 61‑2025 – Master Services Subcontract Agreement with Miller Waste Systems Inc. (2026‑2032)
- By‑law 62‑2025 – Debt Management Policy (repeals By‑law 23‑2024)
- By‑law 63‑2025 – Recreation Agreement with Town of Renfrew (2026‑2030)
- Resolution supporting 2+1 highway program on Highways 17 & 11
Special Council
The Special Council will consider a recommendation to confirm delegation requests to the Ministry of Health and the Ministry of Infrastructure for the 2026 Rural Ontario Municipal Association (ROMA) Conference. Staff notes the delegations aim to advocate for the Calabogie Junction Health & Wellness Hub and to seek infrastructure partnership funding, with no financial implications for the township. The Council will also adopt By‑Law 59‑2025, which ratifies all actions taken at the November 6 meeting.
- Confirm delegation requests to the Ministry of Health for the Calabogie Junction Health & Wellness Hub
- Confirm delegation requests to the Ministry of Infrastructure for infrastructure readiness at the Hub site
- Adopt By‑Law 59‑2025 to ratify the proceedings of the November 6 Special Council meeting
Regular Council
The Greater Madawaska Council will discuss zoning amendments for home businesses and accessory dwellings, a new speed limit by-law, and a framework for a health and wellness hub. The body is also reviewing a draft Community Improvement Plan and a policy for temporary property tax relief.
- By-Law 55-2025: Temporary Property Tax Relief for Damaged and Substantially Unusable Structures
- By-Law 53-2025: Rezoning 4988 Calabogie Road to permit an accessory dwelling unit
- By-Law 54-2025: Rezoning 5258 Murphy Road to permit a pet grooming home occupation
- By-Law 56-2025: Authorization of speed limits on Township roads
- By-Law 57-2025: Acquisition and assumption of a portion of Flat Road as a public highway
Public Hearing Meeting
The Township of Greater Madawaska will hold a public hearing on October 9, 2025 at 3:00 PM to consider two zoning by‑law amendment applications. Application Zoning By‑Law Amendment File No. ZB2506.9 proposes to rezone 4988 Calabogie Rd (Primeroad Machinery Inc.) from Highway Commercial (HC) to Highway Commercial‑Exception Two (HC‑E2) to permit an accessory dwelling unit alongside an existing automotive service station. Application Zoning By‑Law Amendment File No. ZB2506.10 proposes to rezone 5258 Murphy Rd (Chisamore) from Rural (RU) to Rural‑Exception Fifty‑Seven (RU‑E57) to allow a pet‑grooming home occupation.
- Zoning By‑Law Amendment (File No. ZB2506.9) – rezone 4988 Calabogie Rd from HC to HC‑E2 for accessory dwelling unit at Primeroad Machinery Inc.
- Zoning By‑Law Amendment (File No. ZB2506.10) – rezone 5258 Murphy Rd from RU to RU‑E57 for pet‑grooming home occupation at Chisamore.
- Public hearing on Oct 9, 2025 at 3:00 PM, held at 19 Parnell St, Calabogie and via Zoom.
Recreation and Culture Committee
The committee will meet to discuss local recreation updates and event planning. Key topics include parking at Manitou Mountain Trailheads and updates on the Pumpkin Parade and Recreation and Culture Booklet.
- Parking at Manitou Mountain Trailheads discussion
- Pumpkin Parade planning update
- Music in the Park debrief
- Pick-up hockey discussion
- Recreation and Culture Booklet update
Regular Council
Council will award a $190,195.95 contract to D.M. Wills Associates for environmental monitoring at five waste sites and authorize the Griffith Snowmobile Club to use township lands for the E101 trail reroute. The council will also approve several development agreements and a zoning amendment, endorse the 2026 budget direction, and discuss a health services hub on township land. Additional motions include installing veteran memorial banners and entering closed session for specific personnel and legal matters.
- Award D.M. Wills Associates Limited $190,195.95 for environmental monitoring at five waste sites (RFP 05-2025)
- Sole‑source purchase of Self‑Contained Breathing Apparatus from 1200 Degrees Ontario for $228,722 (plus taxes) under the 2026 Capital Expenditure Budget
- Authorize Griffith Snowmobile Club to reroute the E101 trail on township lands
- Approve By‑Law 49-2025 development agreement with Jacqstev Holdings Inc.
- Approve By‑Law 51-2025 zoning amendment to lift holding symbol on Lots 12‑14, Concession 7, Matawatchan
Recreation and Culture Committee
The Greater Madawaska Recreation and Culture Committee will meet on August 26, 2025 at 4:30 PM in Council Chambers and via Zoom. The agenda and minutes will be approved, after which the committee will review a new member application, debrief the Landscape Artist of the Year and Music in the Park events, and discuss the Hunter Safety Course and winter recreation plans. No formal decisions beyond routine approvals are indicated in the agenda.
- Review and discuss a new committee member application
- Debrief the Landscape Artist of the Year event
- Debrief the Music in the Park concerts
- Discuss the upcoming Hunter Safety Course
- Discuss plans for winter recreation programs
Regular Council
The council will vote on By‑law 44‑2025 to enter a development agreement with Ottawawest Development Inc. It will also award Tender 10‑2025 Winter Sand to Town and Country Forming for $115,203.50 (HST included) and approve By‑law 46‑2025 for a recreation services agreement with the Town of Renfrew (2026‑2030). Additional motions include directing staff to draft a Dark Sky By‑law and supporting the Canadian Re‑Nature School Program.
- By‑law 44‑2025 Development Agreement with Ottawawest Development Inc.
- Tender 10‑2025 Winter Sand award to Town and Country Forming for $115,203.50 HST included
- By‑law 46‑2025 Recreation Agreement with Town of Renfrew for 2026‑2030
- Motion to develop a Dark Sky By‑law to protect wildlife habitats
- Motion supporting the Canadian Re‑Nature School Program and forwarding a letter of support
Public Hearing Meeting
The Township of Greater Madawaska cancelled the public hearing scheduled for August 14, 2025, because the applicant withdrew the zoning by-law amendment application. The amendment (File No. ZB2506.9) would have changed the zoning of 4988 Calabogie Rd from Highway Commercial to Highway Commercial – Exception Two to permit an accessory dwelling unit alongside an existing automotive service station. No decision was taken as the meeting did not occur.
- Zoning By‑Law Amendment (File No. ZB2506.9) for 4988 Calabogie Rd – proposed rezoning from Highway Commercial (HC) to Highway Commercial – Exception Two (HC‑E2)
- Application withdrawn by the applicant, leading to cancellation of the public hearing
- Public hearing was to be held at 3:00 PM on August 14, 2025 at Council Chambers, 19 Parnell Street, Calabogie
Special Council
The Greater Madawaska Council will enter a closed session to discuss a position, plan, procedure, criteria or instruction related to the AMO Conference, as permitted under Section 293(2) of the Municipal Act. The council will also adopt By‑Law 48‑2025, a confirmatory by‑law that ratifies all reports, motions, resolutions and other actions taken at this special meeting. Routine items such as call to order, agenda approval and adjournment are also on the agenda.
- Closed session to consider matters concerning the AMO Conference (Municipal Act Section 293(2))
- Adoption of By‑Law 48‑2025 (Confirmatory) to ratify all actions of the special meeting
Canada Day Committee
The Canada Day Committee will meet to discuss the successes and challenges of the 2025 event. The committee will also review the event's finances, including revenues from grants, sponsorships, and donations, as well as expenses.
- Discussion of 2025 event successes and challenges
- Review of 2025 event expenses
- Review of 2025 event revenues (donations, sponsorships, grants)
Recreation and Culture Committee
The Recreation and Culture Committee will meet to discuss finalizing the Music in the Park event and the Landscape Artist of the Year program. The agenda includes a review of the previous meeting's minutes and setting a date for the next session.
- Review minutes from June 10, 2025
- Discuss Music in the Park musicians and promotion
- Review Landscape Artist of the Year event details
- Discuss Youth Programs
- Update on Business Showcase materials
Canada Day Committee
The Canada Day Committee is meeting to coordinate logistics for the upcoming holiday. The body will discuss the street layout, equipment needs, and the emergency plan.
- Street Layout Plan
- Equipment List confirmation
- Emergency Plan review
Regular Council
The Greater Madawaska Council will consider several by‑law approvals, including a $826,261 20‑year debenture for capital projects. It will also vote on a guardrail cost inclusion, an automatic aid agreement with North Frontenac, and two zoning amendments for private developers. Additional items include awarding a real‑estate agent contract and appointing audit services for 2025‑2027.
- By‑Law 38‑2025: approve $826,261 debenture with Ontario Infrastructure and Lands Corporation
- By‑Law 42‑2025: approve Automatic Aid Agreement with the Township of North Frontenac
- By‑Law 37‑2025: rezone part of Lots 4‑5, Concession 13, Brougham to RU‑E55 and RU‑E56
- By‑Law 39‑2025: rezone part of Lots 12‑14, Concession 7, Matawatchan to LSR‑h, LSR‑E62 and LSR‑E63‑h
- RFP03‑2025: award Real Estate Agent contract to EXP Realty Canada – Erica Etmanskie
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss a proposed zoning by-law amendment for the Black Donald Pit. The proposal involves rezoning land from Rural (RU) to Extractive Industrial Exception-One (EM-E1).
- Zoning By-law Amendment - Black Donald Pit - File No.ZB2506.8
- Proposed rezoning of lands in Part of Lot 8, Concession 3, geographic Township of Brougham from Rural (RU) to Extractive Industrial Exception-One (EM-E1)
- Proposed new subsection to Section 14.3 for Extractive Industrial (EM) Zone allowing 0 metre minimum lot frontage and 15 metre minimum buffer strip
Public Hearing Meeting
The Township of Greater Madawaska is holding a public hearing on June 12, 2025, to consider two separate applications to amend Zoning By-law 28-2024. One application seeks to rezone land on Flat Road to allow reduced setbacks from industrial zones, while the other seeks to rezone land on Sweets Lane to facilitate residential development with specific holding provisions.
- Zoning By-law Amendment - Jacqstev Holdings Inc., Flat Road - File No.ZB2506.5
- Zoning By-law Amendment - Ottawawest Developments, Sweets Lane - File No.ZB2506.6
- Public hearing to inform public of proposed zoning amendments
- Meeting to be held at 19 Parnell Street, Calabogie, ON
- Virtual attendance available via Zoom
Recreation and Culture Committee
The Recreation and Culture Committee will meet to discuss upcoming community events and budget updates. The body will review proposals for a Pumpkin Parade and discuss the use of motorized recreation vehicles on ski trails.
- Proposal for a Pumpkin Parade
- Discussion on motorized recreation vehicles on ski trails
- Budget information update from Council Meeting
- Finalization of Business Showcase presentation materials
- Updates on Music in the Park, Landscape Artist of the Year, Junior Golf, and Hunter Safety Course
Canada Day Committee
The Greater Madawaska Canada Day Committee will meet on June 10, 2025 at 1:00 PM in Council Chambers. The agenda and minutes from the May 6, 2025 meeting will be approved. Members will discuss a fundraising update with T‑shirt sales, volunteer recruitment, and the June task list.
- Fundraising update and T‑shirt sales
- Volunteer recruitment
- June task list
Special Council
The Greater Madawaska council will open a closed session to discuss a personal matter concerning delegation of authority. In the open session, the council will adopt By‑Law 36‑2025, which ratifies all reports, motions, resolutions and other actions taken at the June 2 special meeting. The agenda also includes routine items such as call to order, agenda approval, rise and report, and adjournment.
- Closed session to consider personal matters about delegation of authority
- Adoption of By‑Law 36‑2025 (confirmatory by‑law for the June 2 meeting actions)
Regular Council
The council will consider a recommendation to sole‑source a new heavy‑duty fire truck for up to $100,000 as part of the 2025 Capital Budget. It will also discuss a request to close and convey a portion of an unopened road allowance between Lots 18 and 19, Concession 11, near 5118 Calabogie Road. Additional items include a $1,000 allocation for two community park events and the approval of By‑Law 35‑2025 (Confirmatory).
- Sole‑source purchase of a heavy‑duty fire truck, maximum $100,000 (Protection Services Department)
- Unopened road allowance closure application for land between Lots 18‑19, Concession 11, adjacent to 5118 Calabogie Road (Planning and Development)
- Allocation of $1,000 from the Recreation budget for Music In The Park Series and Art In The Park events (Committees)
- Approval of By‑Law 35‑2025 Confirmatory (By‑Law(s))
- Information items: Firehouse Subs Public Safety Foundation Grant; Calabogie Motorsports Park 2025 Special Events
Recreation and Culture Committee
The Recreation and Culture Committee will discuss securing a budget for Music in the Park events and finalize participation for the Business Showcase on June 21, 2025. The agenda also includes updates on Hunter Safety, Junior Golf, and the Landscape Artist of the Year.
- Discuss budget for Music in the Park events
- Finalize participation at Business Showcase Event June 21, 2025
- Update on Hunter Safety Course
- Update on Junior Golf program
- Update on Landscape Artist of the Year event
Canada Day Committee
The Canada Day Committee will first approve its agenda and the minutes from the April 1, 2025 meeting. It will then discuss the May task list, volunteer positions, and the schedule for the upcoming Canada Day events. The meeting will conclude with an adjournment.
- Approve agenda for May 6, 2025 meeting
- Approve minutes from April 1, 2025 meeting
- Discuss May task list
- Discuss volunteer positions
- Discuss event schedule
Regular Council
The Greater Madawaska Council will approve the 2024 financial statements and allocate the year‑end surplus of $285,857.97 to the Capital Works Reserve. It will adopt the final 2025 tax levy by‑law, approve several new by‑laws including a noise by‑law, a communication policy, and a land‑acquisition by‑law funded by the surplus. The council will also award public‑works contracts for granular material and a secondary‑plan study, and declare the June 21 Business Showcase a municipally significant event.
- Allocate $285,857.97 2024 surplus to Capital Works Reserve
- Adopt By‑Law 28‑2025 Final Tax Levy for 2025 tax rates
- Approve By‑Law 27‑2025 Noise By‑Law and repeal By‑Law 14‑2016
- Award RFP02‑2025 Calabogie Secondary Plan to Re:Public Urbanism for $124,999.00 plus HST
- Award Tender PW07‑2025 granular material contracts totaling $431,806.82 to Bonnechere Excavating Inc. and R.J. Selle & Son Ltd
Public Hearing Meeting
The Township of Greater Madawaska is holding a public meeting to discuss an application to amend Zoning By-law 28-2024. The proposal seeks to rezone specific lands to allow for a lot addition and lot line adjustment.
- Proposed rezoning of 254 Tatty Hill Rd from Rural (RU) to Tourism Commercial (TC)
Recreation and Culture Committee
The Recreation and Culture Committee will consider several discussion items, including a proposal for a new township Program Coordinator position, a Business Showcase, Canada Day activities, a Learn to Fish program, and Music in the Park. No formal motions or approvals are listed for these items at this meeting.
- New Township Position "Program Coordinator" (discussion)
- Business Showcase (discussion)
- Canada Day (discussion)
- Learn to Fish (discussion)
- Music in the Park (discussion)
Canada Day Committee
The Canada Day Committee will approve the March 6, 2025 meeting minutes and discuss an emergency plan with the Fire Chief. The meeting is scheduled for April 1, 2025, in Council Chambers and via Zoom.
- Approval of March 6, 2025 minutes
- Discussion of Emergency Plan with Fire Chief
- Review of April Task List
Regular Council
The council will approve several public‑works contracts, including a $806,613.86 hot‑mix asphalt contract for three sections of Matawatchan Road. It will also adopt new planning and zoning by‑laws, such as a site‑plan control by‑law and a zoning amendment for the Carty/Gagan area. Additional by‑laws will establish a tangible capital asset policy and a reserve fund policy. The meeting includes a closed‑session item on a potential land acquisition.
- Award Tender PW02-2025 Hot Mix Asphalt for 3 sections of Matawatchan Road to Bonnechere Excavating Inc. for $806,613.86 (including net HST).
- Award Tender PW01-2025 Granular "M" to Miller Aggregates (Division of Miller Paving Limited) for $61,361.28 (including net HST) and re‑issue tenders for Groups #2‑#4.
- Approve By‑law 20-2025 to implement a new Site Plan Control by‑law and repeal By‑laws 33-2005, 43-2006, and 49-2022.
- Approve By‑law 23-2025 to amend Zoning By‑law No. 28-2024, rezoning part of lot 25, concession 2 from Rural and Environmental Protection to Limited Service Residential and Environmental Protection.
- Approve By‑law 21-2025 Tangible Capital Asset Policy (repealing Policy No. 4-02) and By‑law 22-2025 Reserve and Reserve Fund Policy (repealing Policy No. 4-08).
Public Hearing Meeting
The Township of Greater Madawaska Council will hold a public hearing to consider two zoning by‑law items. The first item is a proposed amendment to rezone the land at 00 Fraser Road from Rural (RU) to Limited Service Residential (LSR). The second item is a set of housekeeping amendments to the Comprehensive Zoning By‑law 28‑2024, including changes to definitions and permitted uses. Residents may attend in person at 19 Parnell Street or join virtually via Zoom.
- Zoning By‑law amendment (File No. ZB2506.1) to rezone 00 Fraser Road from Rural to Limited Service Residential.
- Housekeeping amendments (File No. ZB2506.3) to Comprehensive Zoning By‑law 28‑2024, such as removing Duplex Dwelling Units as a permitted use, revising the Short‑Term Accommodation definition, and adding definitions for Row House, Stacked Row House, and Seasonal Dwelling.
- Public hearing scheduled for Thursday, March 13, 2025 at 3:00 PM at the municipal office, with a virtual Zoom option available.
Canada Day Committee
The Canada Day Committee will meet on March 6, 2025 at 1:00 PM in Council Chambers and via Zoom. The agenda includes three discussion items: a conversation with representatives from the DACA Centre and Matawatchan Hall, a review of a new planning spreadsheet layout, and a review of the February/March task list. No formal motions or decisions are listed beyond standard procedural items.
- Discussion with DACA Centre Representative and Matawatchan Hall Representative
- Review of new planning spreadsheet layout
- Review of February/March task list
- Motion to set next meeting date
Regular Council
Greater Madawaska Council will consider approving a $1.89 million debenture for capital projects and a $48,902.75 purchase for a wood mulcher head. The meeting also includes zoning amendments and a motion to investigate alternatives to burning brush at waste transfer stations.
- Approve $1.89M debenture for Matawatchan Road, Fire Pumper Tanker, and 3/4 Ton Truck
- Approve $48,902.75 purchase of wood mulcher head for excavator
- Approve By-law 13-2025 to repeal previous User Fees and Charges
- Approve By-law 14-2025 to lift holding symbol on Zoning By-law
- Direct Staff to investigate alternatives to burning brush at waste transfer stations
Recreation and Culture Committee
The Recreation and Culture Committee will meet to discuss several community events and planning initiatives. The agenda includes updates on local trails and the 2025 Strategic Plan.
- Winter Carnival Wrapup
- Business Showcase
- Snowshoe and Ski Trail Update
- 2025 Strategic Plan
- Music in the Park
Canada Day Committee
The Greater Madawaska Canada Day Committee will introduce representatives from the DACA Centre and Matawatchan Hall, review a marketing plan presented by Jenna McEwan, and conduct a task review. The meeting also includes standard motions to approve the agenda, approve minutes, set the next meeting date, and adjourn.
- Introduce DACA Centre and Matawatchan Hall representatives
- Marketing plan presentation by Jenna McEwan, Township Community Development Coordinator
- Task review
- Motion to set next meeting date
- Motion to adjourn the meeting
Regular Council
The Greater Madawaska Council will vote on several by‑laws, including a temporary borrowing authority of up to $1,000,000, an interim tax levy with a 1.25% penalty and interest rate, and the use of alternative voting methods for the 2026 municipal election. Additional items include a Boundary Road Agreement with the Township of North Frontenac, the creation of a Committee of Adjustment, and a Parkland Contribution by‑law. The meeting also contains motions on police board funding access, a mental‑health campaign resolution, and a property‑tax assessment review for electricity‑industry properties.
- By‑Law 02‑2025: temporary borrowing authority up to $1,000,000
- By‑Law 08‑2025: interim tax levy on all properties with 1.25% penalty/interest
- By‑Law 06‑2025: authorize alternative voting methods for the 2026 election
- By‑Law 05‑2025: Boundary Road Agreement with the Township of North Frontenac
- By‑Law 04‑2025: Parkland Contribution By‑law, repealing Policy #7‑01
Special Council
The Special Council approved a resolution directing staff to prepare a work plan for developing a Secondary Plan for the Village of Calabogie, while also considering other options from the local Official Plan review report. The Council also approved By-law 01-2025 Confirmatory. Standard procedural items such as the call to order, agenda approval, and adjournment were carried.
- Resolution 3-25: Direct staff to prepare a work plan for a Secondary Plan for the Village of Calabogie, considering other options from the OP review report.
- Resolution 4-25: Approval of By-law 01-2025 Confirmatory.
Recreation and Culture Committee
The Greater Madawaska Recreation and Culture Committee will meet on January 14, 2025 to introduce a new member and review several upcoming community activities. Discussion items include the meeting format, Canada Day plans, a February 14 Trivia Night, MadNordic cross‑country ski trails, and children’s activities at the Winter Carnival. The committee will also review the 2025 Strategic Plan.
- Introduce new member – Kurt Viehbacher
- Canada Day discussion – Jane Weir
- Trivia Night – February 14 – Jeff Levesque
- MadNordic cross‑country ski trails – Lesley Cassidy
- Children’s activities at Winter Carnival – Tracy Fredericks