Grey Highlands public meetings in 2022

Council - 1 pm

Council will consider several by-laws including a new waste collection and recycling by-law, an amendment to fees and charges, and a deeming by-law for Kinburn Street. They will also hear delegations on pumped storage, a splash pad, and winter parking, and vote on motions to add environmental impact analysis to staff reports and continue a natural gas expansion task force.

• By-law 2022-121: new waste collection and mandatory recycling by-law, repealing By-law 2019-063
• By-law 2022-120: amendment to fees and charges, affecting Public Works and Fire schedules
• By-law 2022-118: deeming by-law for Kinburn Street road allowance
• Purchase of a Parks and Recreation vehicle from Arthur Chrysler, funded from Asset Management Reserve
• Motion to require environmental impact statements in all staff reports

Public Planning Hearing - 5 pm

Council holds a public hearing under the Planning Act for zoning amendment application Z37.2022 Schermaul. The proposal would rezone 134 Inkerman Street from Development to Residential with a site-specific exception to reduce the minimum lot area from 4,000 to 3,800 square metres, enabling the creation of three lots. The application is linked to consent applications B20.2022 and B21.2022, which received conditional approval from the Committee of Adjustment on December 13, 2022.

• Zoning amendment to rezone 134 Inkerman Street from Development to Residential with reduced minimum lot area of 3,800 sq m
• Proposal to sever the 1.17-hectare lot into three lots, each with roughly 48 metres of frontage
• Site-specific exception prohibits accessory dwellings on the new lots due to nitrate modelling assumptions
• Conditional approval of related consent applications B20.2022 and B21.2022 by Committee of Adjustment on December 13, 2022
• Staff report recommends Council receive planning report 2022-317 for information

Committee of the Whole Budget (COW) - 9 am

The Committee of the Whole is reviewing the 2023 draft budget, which includes $19.57 million in operating expenses and $15.94 million in capital expenses. The presentation outlines a projected total levy increase of 9.0% compared to the 2022 base budget. Future budget deliberations are scheduled for January 13, 20, and 25, 2023.

• $35.5 million total draft budget
• $19,579,245 operating expenses
• $15,947,647 capital expenses
• $1,172,586 total levy impact (9.0% increase)
• $58 annual tax increase per $100,000 in assessed value

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment will decide on two consent applications to sever 134 Inkerman Street in Eugenia into three lots. The agenda also includes the election of a chair and vice-chair for the 2022-2026 term, and the appointment of a secretary-treasurer. A minor variance application for a new dwelling at an unspecified location is also up for approval.

• Consent applications B20.2022 and B21.2022 to sever 134 Inkerman Street into three lots, each roughly 3,900 square metres.
• Minor variance application A22.2022 to allow a new dwelling with a 30x43 foot envelope and 11-metre height limit.
• Consent application B17.2022 by Wavey Acres Ltd. for a lot severance.
• Election of Chair and Vice-Chair of the Committee of Adjustment for the 2022-2026 term.
• Appointment of Danielle Thompson as Secretary-Treasurer and two deputies.

Council - Continuation from Dec. 7, 2022 Meeting

This is a continuation of the Dec. 7, 2022 regular council meeting. Council will vote on 14 by-laws, including zoning amendments for multiple properties, a model home agreement for Centre Point South, a West Street road allowance development agreement, and a by-law setting water and wastewater rates for 2023-2026. The consent agenda includes numerous informational items such as financial updates, committee minutes, and correspondence.

• Water and Wastewater Rates By-law for 2023-2026
• Model Home Agreement - Centre Point South
• Award of RFT-F18-2022-16 for one new 50' x 11' fully electronic above ground truck scale
• Award of RFP-F18-2022-07 for engineering services for Markdale Community Complex watermain reconstruction and bulk fill station
• 14 zoning by-law amendments (Z15.2022 through Z40.2022) for various properties

Council - 1 pm

Council will deliberate on a draft Waste Collection and Mandatory Recycling and Diversion By-Law, including amendments from a public information session, and consider awarding a $784,270 tender for a new pumper fire truck. They will also review a large slate of community grant requests, including cash and in-kind donations for local groups, and discuss a bag tag phase-out program.

• Award of tender for one new pumper fire truck to Fort Garry Fire Truck for $784,270
• Draft Waste Collection and Mandatory Recycling and Diversion By-Law with 11 considerations for amendments
• Bag Tag Phase Out Program including refunds to distributors and acceptance of yellow tags at waste sites until June 30, 2023
• Multiple community grant requests: $4,000 for Hoggs Falls trail kiosk, $500 for Badjeros Community Centre ceiling fan, and various in-kind donations for halls and events
• Delegation regarding Feversham Park porta potty request

Special Meeting of Council - 07 Dec 2022 - Appointments and Council Structure

This special meeting focuses on approving the 2023 Council meeting schedule and deciding the format (hybrid, electronic, or in-person) for meetings. Council will also vote on which advisory committees and boards to continue for the 2022-2026 term and make member appointments.

• Approval of 2023 Council meeting schedule with meetings from 9 am to 2 pm on first and third Wednesdays
• Decision to continue hybrid format for Council and Committee of the Whole meetings
• Votes on continuation of Seniors Advisory Committee, Museum and Heritage Advisory Committee, and other committees
• Creation of new committees for local arenas and community centres (Euphrasia, Flesherton, Markdale, Osprey, Kimberley, Priceville, Maxwell, Eugenia)
• Council member appointments to various boards and committees

Inaugural Meeting

This is the inaugural meeting of the Grey Highlands Council, where newly elected members will be sworn in, including the Mayor and Deputy Mayor. The agenda includes declarations of office, code of conduct affirmations, brief speeches, and a mayoral address. No substantive decisions or discussions are scheduled.

Virtual Public Info. Session - 01 Dec 2022 - Draft Waste/Recycling/Diversion By-law

The Municipality of Grey Highlands is holding a virtual public information session to present and receive feedback on a draft Waste Collection and Mandatory Recycling and Diversion By-law. The proposed by-law, set to take effect January 1, 2023, would regulate waste collection, require separation of recyclables, and establish enforcement measures including fines for non-compliance.

• Draft by-law would require mandatory separation of recyclables from waste
• By-law set to come into full force and effect January 1, 2023
• Residents can register to attend or submit comments to [email protected]
• Proposed fines for contravention of the by-law

Special Meeting of Council

Council is deciding on two items: releasing up to $30,000 from the Euphrasia Reserve for renovations at the Rocklyn Arena, following a fire inspection report, and authorizing a tile drainage conveyance license agreement with Hiview Poultry Farms Ltd. for drainage via Road 55.

• Release of up to $30,000 from Euphrasia Reserve for Rocklyn Arena renovations per compliance report
• By-law to authorize tile drainage conveyance license agreement with Hiview Poultry Farms Ltd. via Road 55
• Fire inspection report details multiple fire code violations at Rocklyn Arena, including storage issues and missing fire safety plan

Notice -RFT-F18-2022-07 Engineering Services for Markdale Community Complex

This is a notice for a virtual meeting regarding RFT-F18-2022-07 for engineering services related to the Markdale Community Complex watermain reconstruction. The agenda contains only procedural items with no decisions or substantive discussion items listed.

Public Planning Hearing - 5 pm

Council will hold a public planning hearing to receive planning reports on six zoning amendment applications. The most detailed application (Z40.2022 Gott) proposes rezoning a portion of a rural property to allow an existing dwelling to be repurposed as a private school for approximately 30 students. Other applications (Z15.2022 SEGSS, Z36.2022 Bianchi, Z38.2022 Lisanti, Z22.2022 Vandenberg, Z39.2022 Bauman) are listed but no details are provided in the agenda.

• Z40.2022 Gott: proposal to rezone part of 467471 12th Concession B from Rural to Rural with site-specific exception to permit a private school (Headwaters Academy) for ~30 students
• Z15.2022 SEGSS: planning report 2022-301 to be received
• Z36.2022 Bianchi: planning report 2022-300 to be received
• Z38.2022 Lisanti: planning report 2022-303 to be received
• Z22.2022 Vandenberg and Z39.2022 Bauman: planning reports 2022-299 and 2022-298 to be received

Committee of Adjustment (COA) - 5 pm

The Committee is reviewing several applications including land consent requests, certificates of validation, and various minor variance requests. Decisions include approving specific residential lot coverage and setback adjustments for properties in the area.

• Change of condition request for B06.2021 involving road allowance dedication
• Consent application B09.2022 requiring rezoning to Rural Residential
• Certificate of validation requests for B22.2022 and B23.2022 Gostick
• Minor variance approval for accessory apartment distance at 075075 Grey Road 12
• Minor variance approval for cottage replacement at 160 Wiles Lane

Council - 1 pm

The Council is meeting to discuss a 20% property tax rebate for eligible heritage properties and the implementation of an electronic monitoring policy. The body is also reviewing funding applications for Connecting Link projects in Flesherton and Markdale.

• Proposed 20% municipal property tax rebate for eligible designated heritage properties
• Proposal to make Inkerman Street a community safety zone (30 km/h) from Concession Road 8 to Pellisier Street
• Spending up to $1,500 for Seniors Advisory Committee postcards
• Funding applications for Highway 10 Connecting Link projects in Flesherton and Markdale
• By-law 2022-098 to adopt Amendment No. 40 to the Official Plan

Notice - RFT- F18-2022-16 One New Scale Truck

The body is meeting to open the Request for Tender (RFT-F18-2022-16) for one new scale truck. This is a procedural meeting to receive bids for the equipment.

• Opening of RFT-F18-2022-16 for one new scale truck

Financial Assistance Program Committee (FAP) -2 PM

The Financial Assistance Program Committee is reviewing updated grant guidelines and numerous funding requests for 2023. The body is recommending that Council approve various cash and in-kind donations for community groups and establish new Memorandums of Understanding for local services.

• Cash grant requests including $4,000 for Beaver Valley Bruce Trail Club kiosk and $3,500 for Breaking Down Barriers
• Proposed $1,200 annual cash contribution and portable washrooms for outdoor ice rink operators via MOUs
• Proposed $3,500 annual MOU with Flesherton Beautification Committee for downtown flowers
• Internal budget transfer requests including $2,400 for boardroom cleaning and $2,000 for Priceville Cenotaph hedge trimming
• Additional support requests for Significant Community Undertakings, such as $800 for South Grey Museum Speakers’ Series

Natural Gas Expansion Task Force (NGETF)

The Natural Gas Expansion Task Force will receive a verbal update regarding a meeting with Enbridge held at the Association of Municipalities of Ontario. The task force is also reviewing previous discussions involving Epcor Communications and natural gas loop expansion maps.

• Verbal update on meeting with Enbridge at Association of Municipalities of Ontario

Notice - 30 Sep 2022 - RFT-F18-2022 One New Pumper Truck

The municipality has issued a notice regarding request for tender RFT-F18-2022-15. The purpose of the meeting is to address the procurement of one new pumper truck.

• Request for tender RFT-F18-2022-15 for one new pumper truck

Police Services Board (PSB) - 1 pm

The Police Services Board will discuss a draft by-law to prohibit or regulate public nuisances and provide a recommendation to Council. The board will also receive reports on road safety and detachment activities for July and August 2022.

• Recommendation to Council on Draft Nuisance By-law 2022-095
• Detachment Commander's Report for July and August 2022
• Road Safety Discussion
• OAPSB Zone 5 Meeting verbal update
• Positive Ticketing update

Public Planning Hearing - 5 pm

The Grey Highlands Council is holding a public planning hearing to consider three zoning applications. One proposal seeks to permit short-term lodging in a former boarding school structure at 725807 Sideroad 22B.

• Z33.2022 Marascio: Proposal to permit short-term lodging in an existing schoolhouse at 725807 Sideroad 22B
• Z34.2022 Dingman: Zoning application for 51 Main Street, Markdale
• Z35.2022 Bauman: Zoning application for 633653 Artemesia-Glenelg Townline

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee is meeting to receive updates from the municipality, Council on Aging, and the South East Grey Community Health Centre. The committee is also reviewing a proposal to print transit information postcards for local distribution.

• Proposed expenditure of up to $1,500 for 4,000 Smart Transit postcards
• Presentation on Safe Streets by Ron Barnett
• Review of 2022 Ontario Senior Achievement Award nominations
• Update from South East Grey Community Health Centre
• Recommendation to Council to reconsider 4-way stops and 40km/hr speed limits in Eugenia

Council - 1 pm

Grey Highlands Council will discuss intersection safety on Road 63 and the potential for a dedicated Community Safety Officer. The body is also deciding on several zoning by-laws and a public nuisance ordinance.

• Budget reallocation as detailed in report FIN.22.19
• Intersection Safety Review for Road 63 at 10th Concession and 8th Concession B
• Request for a locked gate at Sideroad 4A at the 7th Line
• By-law 2022-095 to prohibit or regulate public nuisances
• Subdivision Agreement by-law 2022-096 with Rayville Developments Markdale Inc.

Community Development Advisory Committee (CDAC) - 7 pm

The Community Development Advisory Committee met to receive verbal updates on several municipal programs and local park developments. Discussion items included the Recreation Master Plan, the Community Grant Program, and progress at Burnside Park.

• Recreation Master Plan update
• Community Grant Program update
• Burnside Park update
• Flesherton floating dock installation update
• Community garden construction in Feversham Park and Kimberley Hall

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment is meeting to decide on four minor variance applications and two applications from OPG. The body will also consider the approval of minutes from the August 9, 2022 meeting.

• Minor variance application A15.2022 for Joseph Sherk regarding dwelling distance at 075075 Grey Road 12
• Minor variance application A15.2022 for Silma Holdings
• Minor variance application A17.2022 for Kinnaird
• Minor variance application A18.2022 for Lawson
• Applications B22.2021 and B23.2021 from OPG (recommended for denial and fee refund)

Seniors Advisory Committee (SAC) - 1:30 pm

The Seniors Advisory Committee is meeting to receive updates from the municipality, Council on Aging, and the South East Grey Community Health Centre. The committee is also reviewing a proposal to fund transit promotional materials.

• Proposed expenditure of up to $1,500 for 4,000 Smart Transit postcards
• Presentation on Safe Streets by Ron Barnett
• Review of 2022 Ontario Senior Achievement Award nominations
• Recommendation for Council to reconsider 4-way stops and 40km/hr speed limits in Eugenia

Notice - RFT-F18-2022-14 One New Pickup Truck

The municipality is opening the procurement process for a single new pickup truck. This meeting pertains to RFT-F18-2022-14.

• RFT-F18-2022-14: One New Pickup Truck

Council - 1 pm

Grey Highlands Council is reviewing proposals for the sale of municipal lands at Maxwell Ball Diamonds and 31 Walker Street. The body is also discussing draft by-laws regarding the discharge of firearms and public nuisances, as well as a new agreement with Markdale Rotary for Rotary Park.

• Award of $179,970 contract to Tatham Engineering for Alice Street Reconstruction
• Proposed direct sale of portion of Maxwell Ball Diamonds to abutting landowner
• Proposed direct sale of lands at 31 Walker Street to abutting property owner
• Draft Discharge of Firearms By-law and Draft Public Nuisance By-law for consideration
• Memorandum of Understanding with Markdale Rotary for care of Rotary Park

Joint Waste and Diversion Site Committee - 10 am

The Joint Waste and Diversion Site Committee is reviewing several 2023 budget requests. These include a long-term plan for a waste shredder and proposed infrastructure upgrades at the Markdale Waste and Diversion Site.

• 2023 Budget Request: Waste Shredder (total cost $900,000; $50,000 per municipality annually)
• 2023 Budget Request: Markdale WDS Site Improvements ($79,000 total; $39,500 per municipality)
• 2023 Budget Request: Litter Fencing ($8,500 total; $4,250 per municipality)
• Chatsworth and Grey Highlands verbal updates

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is discussing amendments to the Community Grant Program criteria, including new rules for capital projects and intake schedules. The committee is also reviewing a request to reallocate unspent grant funds for specific local projects.

• Proposed $7,500 maximum grant for capital improvement requests to non-Municipally owned assets over a 3-year period
• Proposal to move Community Grant Program to quarterly intakes
• Proposal to exclude memorandums of understanding and special event insurance from grant funding
• Request to reallocate 2021 unspent funds from Flesherton Beautification and Improvement Committee to the South Flesherton Entrance Sign
• Request to reallocate 2022 unspent funds from Flesherton Beautification and Improvement Committee to the Memorial Park pickleball program

Committee of the Whole (COW) - 9 am

The Committee of the Whole is discussing recommendations for a new Sign By-law to regulate advertising and signage within the municipality. The body is reviewing specific rules for various sign types and proposing that staff arrange public consultation before the by-law is finalized.

• Proposed requirement for $2,000,000.00 insurance for signs on public property
• Proposed regulations for banner signs (max 1 week duration)
• Proposed limits for construction signs (max 9 sq. m area, 3.5 m height, 12 month duration)
• Proposed limits for development signs (max 9 sq. m single face, 3.5 m height, 3 year duration)
• Proposed limits for portable signs (max 0.5 m width, 1.0 m height, 1.0 sq. m area)

Virtual Public Information Session - Draft Discharge of Firearms By-law - 24 Aug 2022 @ 5 pm

The Municipality of Grey Highlands is holding a virtual public information session to gather comments on a draft by-law regarding the discharge of firearms. The proposed regulations define where firearms can and cannot be discharged and list specific exemptions.

• Proposed prohibition of firearm discharge in shaded settlement areas (Schedules A-O)
• Proposed ban on discharging firearms over public highways, schools, places of worship, and the County Owned Rail Trail corridor
• Proposed prohibition of discharge on Lake Eugenia, Irish Lake, Brewster’s Lake, and Wilcox Lake
• Proposed exemption for farmers protecting livestock or performing humane on-farm euthanasia
• Proposed exemption for licensed hunters with property owner approval during legal seasons

Special Meeting of Council

The Committee of the Whole discussed awarding several waste collection services to Waste Management of Canada Corporation. They also reviewed a presentation regarding the 2018 Road Management Plan.

• Recommendation to award weekly waste and bi-weekly recycling collection to Waste Management of Canada Corporation
• Recommendation to award bin transfers from Artemesia WDS and Osprey WDS to Waste Management of Canada Corporation
• Recommendation to award depot recycling hauling and processing to Waste Management of Canada Corporation
• Deferral of curbside leaf and yard waste collection ($175 per hour) until the 2023 budget cycle
• Support for the 2018 Road Management Plan and authorization to develop a 2023 report update

Public Information Session - Curbside Collection

The municipality is holding a public information session regarding the collection and processing of the Blue Box Recycling and Municipal Solid Waste Program. The session is based on Staff Report ENV.22.12.

• Discussion of Blue Box Recycling and Municipal Solid Waste Program
• Review of Staff Report ENV.22.12
• Frequently Asked Questions session

Public Information Session - Curbside Collection

The municipality is holding a public information session regarding the Blue Box Recycling and Municipal Solid Waste Program. The session will cover the collection and processing of these services based on Staff Report ENV.22.12.

• Review of Staff Report ENV.22.12 regarding Blue Box Recycling and Municipal Solid Waste Program
• Discussion of Frequently Asked Questions regarding curbside collection

Committee of Adjustment (COA) - 5 pm

The Committee of Adjustment approved four applications involving land severances and setback relief. These decisions include lot line adjustments to facilitate a new well, large-scale land severances, and residential building setbacks.

• Severance of 8.4 sq m from 7 Durham Street and 17.1 sq m from 18 Toronto Road for property merger
• Severance of a 23 hectare parcel from a larger property near Grey Road 12
• Front yard setback relief from 30 metres to 11.5 metres for an in-law suite addition
• Front yard setback relief from 17 metres to 11.5 metres for a single detached dwelling