Grey Highlands public meetings in 2024

Council

Council is deciding on the authorization of internet voting for the 2026 election and reviewing two zoning by-law amendments. The meeting also includes discussions on stormwater management and the establishment of pickleball courts at Flesherton Arena.

• By-law 2024-124 to authorize internet voting for the 2026 Election
• Zoning By-law Amendments Z40.2024 (Fraser Fullard) and Z38.2024 (Chris Steele)
• Approval in principle for community-led pickleball courts at Flesherton Arena
• By-law 2024-122 to update Planning fees and charges (Schedule D)
• Proposed building permit surcharge for new homes over 2,500 sq ft to fund attainable housing

Public Planning Hearing

Grey Highlands Council will hold a public hearing to decide on a zoning amendment that would allow a manufacturing and fabrication workshop on a 39-hectare property at 525752 Grey Road 30. The proposal includes a 250-square metre On-Farm Diversified Use (OFDU) and a 750-square metre outdoor storage area.

• Zoning amendment from Rural (RU) to Rural Commercial (C4-437)
• 250-square metre manufacturing and fabrication workshop
• 750-square metre outdoor storage area
• Property at 525752 Grey Road 30
• 39-hectare farm cluster proposal

Committee of the Whole (COW) - Budget

The Committee of the Whole will first approve the 2024 budget as the base for 2025. It will then consider a series of capital budget items, including a $1,593,065 engineering project for Brackenbury St and Lawler Dr funded from the Public Utilities Reserve and a $1,447,147 portion from other sources. Additional items include water system upgrades, road resurfacing, and equipment purchases. All approvals will be voted on by Council.

• Brackenbury St and Lawler Dr engineering – $1,593,065 from Public Utilities Reserve and $1,447,147 from other sources
• Asphalt Resurfacing – St. Vincent‑Euphrasia Townline – $1,210,862 (funded $191,334 from OCIF, $605,431 by Meaford, remainder unspecified)
• Joint Engineering with Grey County – Grey Rd 12: Wellington Ave to Ford's Dr – $250,000 from Water and Wastewater Reserves
• KAT Filter Rehabilitation – $100,000 funded from water reserves
• Gravel Maintenance – $939,691 ( $250,000 from Aggregate Resources Trust, $689,691 unspecified )

Special Meeting of Council

The Grey Highlands Council will consider By-law 2024-119 to authorize borrowing of $4,016,151.00 via serial debentures. The funds are earmarked for the Alice Street Urban Reconstruction, Wyville Bridge Replacement, Connecting Link in Flesherton, and the Fire and Emergency Services Fleet Replacement. The by‑law also authorizes the Mayor and Clerk to sign the borrowing agreement.

• By‑law 2024-119 authorizing $4,016,151.00 borrowing through serial debentures
• Funding for Alice Street Urban Reconstruction
• Funding for Wyville Bridge Replacement
• Funding for Connecting Link in Flesherton
• Funding for Fire and Emergency Services Fleet Replacement

Committee of Adjustment (COA)

The Committee of Adjustment will receive a staff report on the 2025 meeting schedule and note the proposed dates. It will issue a Certificate of Cancellation for the Jaymar Manufacturing consent on Part Lot 25, Concession 7, Osprey. It will approve consent application B06.2024 for the 7th Line, subject to payment of any outstanding municipal taxes, a $300 approval fee, a $2,000 parkland dedication fee, and approval of Minor Variance A16.2024.

• Approve 2025 meeting schedule (second Tuesday each month, first Tuesday November) for information
• Issue Certificate of Cancellation for Jaymar Mfg. consent GY241547 (Part Lot 25, Concession 7, Osprey)
• Approve 7th Line consent (B06.2024) subject to payment of outstanding taxes
• Approve $300 approval fee for 7th Line consent
• Approve $2,000 parkland dedication fee and Minor Variance A16.2024 for lot creation

Seniors Advisory Committee (SAC)

The committee will approve its agenda and the November 18, 2024 minutes. It will receive informational updates from the municipality, the South East Grey Community Health Centre, Council on Aging, and its sub‑committees. The body will also set its regular bi‑monthly meetings for 2025 on specified dates. No policy or funding decisions are on the agenda.

• Approve agenda as circulated
• Approve 2024‑11‑18 meeting minutes
• Receive municipal update (mobile/modular homes, septic re‑inspection, time‑limited parking)
• Receive South East Grey Community Health Centre update
• Adopt 2025 meeting dates: Feb 10, Apr 14, Jun 9, Aug 11, Oct 14 (Tue), Dec 8

Council

Council will discuss the 2025 budget update and decide on voting methods for the 2026 municipal and school board elections. The body is also reviewing several road safety recommendations and updating terms of reference for multiple advisory committees.

• Proposal to authorize internet and telephone voting for the 2026 municipal and school board election
• Road safety reviews for Fairway Heights and Margaret Elizabeth, and Centre Line A and Road 41A
• 2025 Budget Update report (FIN.24.17)
• Review of leading pedestrian interval lights at Victoria Street and Toronto Street South in Markdale
• Approval of updated Terms of Reference for 10 different advisory committees and boards

Committee of the Whole (COW)

The Committee of the Whole will consider a discussion on the Fees and Charges By-law (by‑law 2012‑63 as amended) as directed by Council resolution 2024‑798. If time permits, members will also review the 2024 Municipal Bridge Inspection Report (TPS.24.32) and the proposed 18‑tonne load posting for Bridge A20. The meeting includes routine items such as approving the agenda, declaring pecuniary interests, and adjourning.

• Discussion of the Fees and Charges By‑law (by‑law 2012‑63) as amended
• Potential discussion of the 2024 Municipal Bridge Inspection Report (TPS.24.32)
• Proposed load posting of 18 tonnes for Bridge A20
• Approval of the agenda as circulated
• Adjournment of the Committee meeting

Joint Waste and Diversion Site Committee - Special Meeting

The Joint Waste and Diversion Site Committee is meeting to receive the draft 2025 operating budget for the Holland-Markdale Waste and Diversion Site for information. The budget outlines projected expenditures and revenues shared between the Municipality of Grey Highlands and the Township of Chatsworth.

• Draft 2025 Operating Budget for Holland-Markdale Waste and Diversion Site
• Projected total direct expenditures of $403,407
• Projected total administrative expenditures of $183,875
• Projected tipping fee revenues of $233,500
• Projected waste metal sales revenues of $24,000

Public Planning Hearing

Grey Highlands Council will hold a public hearing to decide on a zoning by-law amendment that would rezone two properties on Grey Road 13 from Agriculture to Rural Residential. This change is required to facilitate a consent application that would adjust lot boundaries to resolve a shed encroachment.

• Public Planning Hearing on November 25, 2024
• Zoning amendment for 236151 Grey Road 13
• Rezoning from Agriculture (A1) to Rural Residential
• Lot line adjustment to resolve shed encroachment
• Meeting held virtually via greyhighlands.ca

Notice - Public Open House

The Municipality of Grey Highlands is holding a public open house to discuss a Municipal Class Environmental Assessment for stormwater drainage in north Markdale. The meeting will cover investigations and a preliminary preferred design to construct a storm drainage outlet across Golf Course lands to a Rocky Saugeen River tributary.

• Public Open House on November 21, 2024, from 6:00 p.m. to 8:00 p.m. at Markdale Hall
• Proposed storm drainage outlet across Golf Course lands to a tributary of the Rocky Saugeen River
• Stormwater drainage improvements for Lawler Drive and Brackenbury Street

Council

The Grey Highlands Council will vote on several zoning by-law amendments for Cedarview Industries Inc, Allan AM Martin, and other developers. It will also consider a waste service change allowing Chatsworth Township curbside waste to be taken to the Holland‑Markdale site at no charge, a bridge load‑restriction by‑law, and a traffic amendment adding a stop sign at Cambrai Road and Herbert Avenue.

• Approve By‑law 2024‑101 to amend Zoning By‑law Z33.2024 for Cedarview Industries Inc.
• Approve By‑law 2024‑102 to amend Zoning By‑law Z34.2024 for Allan AM Martin.
• Approve waste service change: tagged curbside waste from Chatsworth Township to Holland‑Markdale site with no resident charge (JWDC2024‑34).
• Approve By‑law 2024‑107 Bridge Load Restriction By‑law limiting gross vehicle weight on municipal bridges.
• Approve By‑law 2024‑106 to amend By‑law 2023‑102, adding a stop sign at Cambrai Road at Herbert Avenue.

Town Hall Forum

The Grey Highlands Town Council will hold a Town Hall Forum on November 19, 2024 at Maxwell Hall. The meeting is an informal open house for residents to speak to council on any topics. Council will not make decisions or debate items, and no formal minutes are kept. The purpose is to gather public input to inform municipal priorities.

• Public input session where residents may speak on any topics of concern
• Welcome and introduction of council members
• Announcement that no decisions or debates will occur
• Next Town Hall Forum date to be determined

Seniors Advisory Committee (SAC)

The Grey Highlands Seniors Advisory Committee will approve the agenda and the October 21 meeting minutes. The committee will then receive informational updates from Councillor Paul Allen, the South East Grey Community Health Centre, the Council on Aging, the Action Plan Sub‑Committee, and the Age‑Friendly Health Fair Sub‑Committee. No policy changes or approvals beyond the agenda and minutes are scheduled.

• Approve agenda as circulated
• Approve 2024‑10‑21 meeting minutes
• Municipal update from Councillor Paul Allen (information only)
• South East Grey Community Health Centre update (information only)
• Age‑Friendly Health Fair Sub‑Committee update (information only)

Museum Advisory Board (MAB)

The Museum Advisory Board is meeting to receive a final draft of the Museum Policy Manual and the November 2024 Curator's Report. The board will also establish its regular meeting schedule for 2025.

• Review of Grey Highlands Museum Final Draft Policy Manual
• Receipt of November 2024 Museum Curator's Report
• Scheduling of 2025 quarterly meetings for February 12, May 14, August 13, and November 12
• Receipt of Council resolution 2024-709

Committee of Adjustment (COA)

The Committee of Adjustment will approve the minutes from the October 8, 2024 meeting. It will approve consent applications B22.2024 and B23.2024 for Fraser Fullard, each subject to a $300 approval fee and other conditions, including a certificate of cancellation. It will also approve minor variance application A15.2024 for Mitchell Rice. The meeting concludes with scheduling the next meeting for December 10, 2024.

• Consent application B22.2024 approved with $300 fee, tax payment, and certificate of cancellation for PT LT 16 CON 1 EUPHRASIA PT 1 16R2879
• Consent application B23.2024 approved and certificate of cancellation issued for PT LT 16 CON 1 EUPHRASIA PT 1 16R2879
• Minor variance application A15.2024 approved for Mitchell Rice
• Approval of minutes from the 2024-10-08 Committee of Adjustment meeting

Council

Council will discuss updating the Fees and Charges By-law and authorizing a debenture application to Infrastructure Ontario for capital projects. The meeting also includes decisions on a new cemetery proposal and municipal drain improvements.

• Approval of By-law 2024-099 to amend Fees and Charges
• Proposal for a 16.8m x 53.4m cemetery for the Independent Old Order Mennonite Church at 813615 East Back Line
• Appointment of R.J. Burnside and Associates Ltd. for improvements to Municipal Drain #1
• Proposed 18-tonne load posting for Bridge A20
• Increase of $1,500 to the 2025 Municipal Building Water Testing annual budget for Feversham Park repairs

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee will approve the minutes from September and schedule its 2025 meetings for the first Monday of each month. The committee will also receive correspondence regarding traffic safety in Fairway Heights, Markdale, and Wareham.

• Approval of September 2024 minutes
• 2025 meeting schedule (first Monday of the month)
• Fairway Heights and Margaret Elizabeth traffic concerns
• Markdale streetlight initiative correspondence
• Wareham traffic safety concerns

Joint Waste and Diversion Site Committee

The Joint Waste and Diversion Site Committee approved its agenda and minutes, received verbal updates from Chatsworth and Grey Highlands, and adopted several 2025 budget requests. Councils will each contribute $50,000 to a reserve for a future waste shredder purchase. The committee also approved a tarp system project costing up to $61,000, reallocating $40,000 from 2018 funds and adding $21,000, and authorized $4,500 for an entrance road widening. Additionally, the 2024 budget allocation for a traffic barrier arm was cancelled.

• $50,000 contribution per council to a reserve for a future waste shredder (JW.2025.01)
• Purchase of a tarp system for the Holland‑Markdale site up to $61,000, with $40,000 re‑allocated and $21,000 additional funding (JW.2025.02)
• Funding of entrance road widening at a cost of $4,500 as a fixed asset (JW.2025.03)
• Cancellation of the 2024 budget allocation for a traffic barrier arm (JWDSC.24.02)
• Scheduling of quarterly 2025 meetings on Feb 3, May 5, Aug 5, and Oct 27

Public Planning Hearing

At the October 28 public planning hearing, Grey Highlands council will review six development applications. The primary item is Application Z33 by Cedarview Industries Inc., requesting that part of its 40‑hectare property at 349103 4th Concession B be rezoned from Agriculture (A1) to Rural Commercial (C4‑437) to permit a 250 m² metal‑fabrication workshop, a 750 m² outdoor storage area and a 75 m² power room. The council will also receive reports on applications Z34 (Allan and Rachel Martin, 794650 East Back Line), Z35 (Jaymar Mfg. Ltd., 409197 Grey Road 4), Z37 (Tammy Abbotts, no address), Z26 (Highlands Estates, 466615 12th Concession B) and OPA01 (Hawthorn Cottages, 105 Hawthorn). Council will decide whether to approve, deny, or request further information on each proposal.

• Z33 – Cedarview Industries: rezone 40‑ha parcel at 349103 4th Concession B to Rural Commercial (C4‑437) for workshop and storage.
• Z34 – Allan and Rachel Martin: application for land at 794650 East Back Line.
• Z35 – Jaymar Mfg. Ltd.: application for land at 409197 Grey Road 4.
• Z26 – Highlands Estates/Beacalm Inc.: application for land at 466615 12th Concession B.
• OPA01 – Hawthorn Cottages: application for land at 105 Hawthorn.

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee will receive the chair’s update and recommend that council send a letter of recognition to Ben Patey for his heritage contributions. It will also recommend that council approve a collaborative project with the South Grey Chamber of Commerce to develop online, self‑guided heritage walking tours and request that the tour documentation be presented to council before public release. Finally, the committee will set its 2025 regular meeting dates for the fourth Tuesday of each quarter.

• Recommend council send a letter of recognition to Ben Patey
• Recommend council approve collaboration with South Grey Chamber of Commerce for online heritage walking tours
• Request council review walking‑tour documentation before it is made public
• Schedule 2025 regular meetings quarterly on the fourth Tuesday of the month
• Specify virtual and in‑person formats for the 2025 meetings

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee is meeting to receive a presentation on emergency preparedness for seniors from the Fire Prevention Officer. The committee will also receive updates from the municipality, the Council on Aging, and various health and action plan sub-committees.

• Emergency Preparedness for Seniors presentation by Jessica Yaniw, Fire Prevention Officer
• Update from Municipality provided by Councillor Paul Allen
• Update from Council on Aging provided by Chair Allen
• South East Grey Community Health Centre update from Geoff VanGeem
• Updates from the Action Plan and Age-Friendly Health Fair sub-committees

Council

The council received reports and approved several items. It supported Bridge O21 design option 2, which replaces the existing bridge with two 3.0 m diameter, 18 m long corrugated steel pipe culverts and will be included in the 2025 budget. It approved funding caps for the Community Grant Program, setting maximum allocations of $2,500 cash, $3,000 venue‑rental waivers and $250 staff support per community group per year. It also approved the purchase of a dehumidifier (up to $10,000) and a heat pump (up to $7,500) for Rocklyn Hall, with the municipal share of $8,750 funded from the 2024 budget.

• Bridge O21 – support for Option 2 (two 3.0 m steel pipe culverts) to be budgeted for 2025
• Sideroad 7B – support for Option 1, maintaining current winter‑maintenance level
• Community Grant Program – funding caps: $2,500 cash, $3,000 venue‑rental waiver, $250 staff per group per year
• Rocklyn Hall – purchase of wall‑mounted dehumidifier (max $10,000) and heat pump (max $7,500), municipal share $8,750
• By‑law 2024‑097 – approval of the Procedure By‑law governing council and committee meetings

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group is meeting to receive a presentation from Affordable Housing in Grey Highlands (AHIGH) and a staff update. The group will also conduct a follow-up discussion regarding the EDAG Terms of Reference.

• Delegation from Affordable Housing in Grey Highlands (AHIGH) regarding non-profit rental housing
• Economic Development Staff Update
• Follow-up discussion on EDAG2024-24 regarding proposed revisions to the EDAG Terms of Reference (CoW2024-69)

Community Development Advisory Committee (CDAC)

The Community Development Advisory Committee is meeting to receive informational reports from local improvement and recreation committees. The body will also hear a delegation on rural social enterprises and determine its 2025 meeting dates.

• Delegation from Mary & Emmett Ferguson regarding Rural Social Enterprise
• Priceville Improvement Committee Report
• Feversham Park Committee Report
• Markdale Recreation Committee Report
• Discussion on community banners

Committee of Adjustment (COA)

The Committee of Adjustment is meeting to decide on two consent applications for land severances and two minor variance applications. The meeting also includes the approval of minutes from the September 10, 2024, session.

• Consent application B19.2024 (Tammy Abbotts) to sever 17.3 hectares for a lot addition to 429569 8th Concession B, subject to a $300 fee
• Consent applications B20.2024 and B21.2024 (Taylor Gregory) regarding land at PART LOT 6 CON 1 EUPHRASIA PART 1 16R6769, including a $300 fee for B20.2024
• Minor variance application A13.2024 (Levi B Martin)
• Minor variance application A14.2024 (Aaron Martin)

Council - Closed Roads/Facilities Tour - 03 and 04 Oct 2024

Council members participated in a closed educational and training session to visit various municipal sites. Staff provided information on operations and current road conditions; no official decisions were made during the tour.

• Tours of water and sewage infrastructure including Eliza Street Well, Markdale Water Tower, and Amik Lagoon
• Observations of road projects including the 2023 joint venture reconstruction at Holland/Euphrasia Townline
• Visits to community facilities including Rocklyn Arena, Flesherton Library, and Osprey Community Centre
• Review of waste sites including Markdale, Artemesia, and Osprey Waste and Diversion sites
• Inspection of bridge and culvert projects including Wyville Bridge and Point Road Culvert

Special Meeting of Council Roads/Facilities Tour - 03 & 04 Oct 2024

Council is conducting a special meeting on October 3 and 4, 2024, for educational and training sessions. The meeting is held in closed session and is not open to the public.

• Grey Highlands Roads/Facilities Tour (Educational and Training Sessions)

Council

The Grey Highlands Council will receive and consider minutes from recent meetings and approve the consent agenda. It will vote on three zoning by-law amendments: Z29.2024 for Mar‑Green Inc., Z30.2024 and OP02.2024 for the property at 166 Prince Street. The council will also consider four by-laws, including an amendment to the Procurement By-law and new policies on lake management, water allocation, and council vacancies. A notice of motion directs staff to work with the Feversham Park Committee on installing donated climbing bars.

• Zoning By-law Amendment Z29.2024 for Mar‑Green Inc.
• Zoning By-law Amendment Z30.2024 for 166 Prince Street
• Zoning By-law Amendment OP02.2024 for 166 Prince Street
• By-law 2024-088 to amend Procurement By-law 2022-050
• Notice of Motion to install donated climbing bars at Feversham Park

Special Meeting of Council

The Grey Highlands Council will receive and consider report CLS.24.21 and the draft Delegation of Authority By-law for information. It will also receive report CLS.24.24 and the draft Procedure By-law, and review the Council Staff Relation Policy. A closed session will be held for education and training on procedures and budget processes. The meeting will conclude with the passage of By-law 2024-096 to confirm the council's proceedings.

• Review and receive report CLS.24.21 and draft Delegation of Authority By-law (includes powers to dispose of property over $50,000 and award contracts over $2,000,000).
• Review and receive report CLS.24.24 and draft Procedure By-law.
• Review Council Staff Relation Policy for information.
• Closed session to discuss education and training on procedures and budget procedures.
• Pass By-law 2024-096 confirming the council's proceedings on September 30, 2024.

Committee of the Whole (COW)

The Committee of the Whole will receive a presentation on the municipality's water and wastewater rate study from Hemson Consulting for information. Council will also receive the Council Staff Relations Policy Review report and refer it to the September 30 special council meeting for further discussion. The agenda will be approved, a declaration of pecuniary interest will be recorded, and the meeting will be adjourned.

• Water and Wastewater Rate Study presentation from Hemson Consulting (information)
• Council Staff Relations Policy Review report (information and referral to special council)
• Approval of the agenda as circulated
• Declaration of pecuniary interest
• Adjournment of the meeting

Public Information Center - Master Servicing Plan

The Municipality of Grey Highlands is hosting a public information center to present proposed alternatives for the Master Servicing Plan update. This session is intended to gather initial feedback and determine the prioritization of resulting projects.

• Public Open House presentation regarding Master Servicing Plan alternatives

Public Planning Hearing

The council is holding a public planning hearing to consider two applications. One proposal seeks to rezone land to allow a manufacturing workshop and outdoor storage on a farm, while the second concerns a property on Prince Street.

• Z29.2024: Proposal to rezone part of 267077 South Line B from Rural (RU) to Rural Commercial (C4-437)
• Z29.2024: Proposed 250 square metre manufacturing and fabrication workshop
• Z29.2024: Proposed 750 square metre outdoor storage area and 75-square-metre power room
• Z30.2024/OP02.2024: Planning application for 166 Prince Street

Council

At the September 18, 2024 meeting, Grey Highlands Council approved two zoning by-law amendments for the properties known as Ezra Hoover (Z28.2024) and Euphrasia Holland Townline (Z27.2024). The council also authorized a $250 expenditure from the working capital reserve for the LED Arm Bands campaign. Council directed staff to develop a by‑law implementing the draft Water and Wastewater Allocation Policy. Additionally, the council passed fire‑department by‑laws covering response cost recovery and a fire marquee agreement.

• By‑law 2024‑084: approve Zoning By‑law Amendment Z28.2024 for Ezra Hoover
• By‑law 2024‑083: approve Zoning By‑law Amendment Z27.2024 for Euphrasia Holland Townline
• Approve up to $250 from the working capital reserve for the LED Arm Bands campaign (FIN.24.12)
• Direct staff to bring forward a by‑law for the draft Water and Wastewater Allocation Policy (ENV.24.19)
• Pass By‑law 2024‑085 (Fire Dept. response cost recovery) and By‑law 2024‑086 (Fire Marquee Agreement)

Town Hall Forum

The Grey Highlands Council will host an informal open house at Kimberley Hall on September 17, 2024, to listen to resident concerns. Council cannot make decisions or debate at this meeting, and no formal minutes will be kept.

• Town Hall Forum at Kimberley Hall on September 17, 2024
• Next Town Hall Forum scheduled for November 19, 2024, at Maxwell Hall

Committee of Adjustment (COA)

The Grey Highlands Committee of Adjustment will consider a recommendation to issue a certificate of validation for the property identified as PT LT 18 CON 7 OSPREY PTS 1‑3 (roll 420814000409650) along Grey Road 4. The certificate would correct a Planning Act violation that occurred when the lot was conveyed in 2020. The meeting will also approve the minutes from the August 13, 2024 Committee of Adjustment meeting and set the next meeting for October 8, 2024. The committee will then adjourn.

• Approve minutes of the 2024‑08‑13 Committee of Adjustment meeting
• Approve issuance of a certificate of validation for B18.2024 (Kathryn Craig) land PT LT 18 CON 7 OSPREY PTS 1‑3
• Schedule next Committee of Adjustment meeting for October 8, 2024 at 5:00 pm
• Adjourn the meeting

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee will approve its agenda and the minutes from the September 5, 2024 meeting, receive several informational updates, and vote to support a grant request of up to $3,000 to the Community Foundation Grey Bruce for promotional materials for the Age‑Friendly Health Fair scheduled for June 12 2025.

• Approve the agenda as circulated
• Approve the minutes from the September 5, 2024 meeting
• Receive a municipal update from Councillor Paul Allen (information only)
• Support a grant proposal of up to $3,000 to the Community Foundation Grey Bruce for Age‑Friendly Health Fair promotional materials
• Receive updates from South East Grey Community Health Centre, the Action Plan Sub‑Committee, and the Age‑Friendly Health Fair Sub‑Committee

Council

Council is deciding on zoning amendments for South East Grey Social Services and funding for a park master plan. The body will also discuss a municipal branding strategy and insurance cost recovery for fire services.

• Authorization of up to $75,000 for King Edward Park Master Plan study
• Approval of Zoning By-law Amendments OP01.2024 and Z25.2024 for South East Grey Social Services
• Proposal to use Fire Marque for Insurance Cost Recovery Purposes
• Request for winter maintenance on the residential portion of Sideroad 7B
• Cancellation of a traffic barrier arm purchase previously approved in the 2024 budget

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee will discuss adding Grey Bruce OPP detachment staff to the committee in an assisting, non-voting capacity. The body will also receive updates on municipal matters and correspondence regarding Alice Street.

• Proposed addition of Grey Bruce OPP detachment staff to the committee in a non-voting role
• Proposed amendment to the committee's Terms of Reference to reflect OPP representation
• Review of correspondence regarding sidewalk infrastructure and traffic mirrors on Alice Street and Spring Street
• Municipal update from Councillor Joel Loughead and Councillor Dan Wickens

Public Planning Hearing

At the public planning hearing, Council will receive Planning Report 2024‑46 for application Z27.2024 concerning a ±40‑hectare farm at 635261 Euphrasia‑Holland Townline. The applicant proposes an On‑farm Diversified Use metal‑works shop of 250 m² with 384 m² outdoor storage. The request includes a zoning amendment to change a portion of the property from Rural (RU) to Rural Commercial (C4‑436). Council will discuss the proposal and its alignment with provincial policy and local plans.

• Application Z27.2024 for 635261 Euphrasia‑Holland Townline (registered owners Isaac Bauman & Perceda).
• Proposed metal‑works workshop (250 m²) and outdoor storage area (384 m²) as an On‑farm Diversified Use.
• Requested zoning amendment from Rural (RU) to Rural Commercial (C4‑436).
• Planning Report 2024‑46 submitted for council information.
• Reference to Provincial Policy Statement and Grey County Official Plan criteria for OFDU size limits.

CANCELLED - Council

The Council meeting scheduled for Wednesday, August 21, 2024, has been cancelled. No items were scheduled for decision or discussion.

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group will approve the meeting agenda and the minutes from June 18, 2024. It will also receive an Economic Development Staff Update and an update on changes to its Terms of Reference for information only. No decisions on contracts, rezoning, or policy changes are on the agenda.

• Approval of agenda as circulated
• Approval of minutes from June 18, 2024
• Economic Development Staff Update – information only
• Update on changes to Terms of Reference – information only
• Next meeting scheduled for October 15, 2024 at 1:00 pm

RESCHEDULED - Town Hall Forum

The Town Hall Forum scheduled for August 20 has been rescheduled. The new date and location have been announced.

• Town Hall Forum meeting rescheduled
• New date and location announced

Museum Advisory Board (MAB)

The Museum Advisory Board is meeting to receive several reports for information, including a new emergency and disaster plan. The board will also review updates from the Museum Policy Review Sub-Committee and a report on the Emancipation Day event.

• Grey Highlands Museum Emergency & Disaster Plan
• Museum Policy Review Sub-Committee update
• Grey Highlands Emancipation Day Event Report
• Council Resolution 2024-456
• August 2024 Museum Curator's Report

Committee of Adjustment (COA)

The Committee of Adjustment is meeting to review new files, including two consent applications for Cleason Brubacher. The body will decide on the approval of these applications subject to specific conditions and fees.

• Consent application B09.2024 for Cleason Brubacher, subject to a $300 approval fee
• Consent application B17.2024 for Cleason Brubacher regarding a Certificate of Cancellation

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee will meet to approve the agenda and minutes from the previous meeting. The committee will receive informational updates from the municipality, Council on Aging, and the South East Grey Community Health Centre. A discussion on emergency preparedness for seniors is scheduled.

• Approval of July 8, 2024 meeting minutes
• Update from Municipality - Councillor Paul Allen
• Update from Council on Aging - Councillor Paul Allen
• South East Grey Community Health Centre Update
• Emergency Preparedness for Seniors in Grey Highlands - Discussion

Notice - 08 Aug 2024 - Special County of Grey Joint All Councils

The County of Grey will hold a Special Joint All Councils meeting electronically on Thursday, August 8, 2024 at 8:30 AM. Meeting details, the agenda, and a live‑stream link are posted on the County of Grey website and its YouTube channel. No specific agenda items are listed in this notice.

Council

The council approved a $111,279.78 consulting services contract for O21 and O12 bridge replacements. It also adopted By-law 2024-075 to amend the Waste Collection and Mandatory Recycling By-law and directed staff to fund year‑round portable toilets at an estimated $14,000 cost. Additional approvals included several Financial Assistance Program grants and a noise‑exemption request for the Markdale Agricultural Society.

• Award of RFP‑F18‑2024‑03 consulting services for O21 and O12 bridge replacements to R.J. Burnside & Associates Limited – $111,279.78 (excl. HST)
• Adoption of By‑law 2024‑075 amending By‑law 2023‑084 to replace waste collection schedules G and H
• Directive to provide year‑round portable toilets at 10 locations, adding an approximate $14,000 operational cost
• Financial Assistance Program approvals: $500 to Friends of the Museum, $3,400 to Hanley Institute (Haunted House), $320 for portable toilets, $875 staff participation at Touch a Truck, $300 for Priceville flowers, $960 venue fee waiver
• Approval of Markdale Agricultural Society noise‑exemption request for Aug 23‑24, 2024 from 10 pm to 1 am

Joint Waste and Diversion Site Committee

The Joint Waste and Diversion Site Committee will discuss cancelling the 2024 budget allocation for a traffic barrier arm at the Holland-Markdale site due to rising costs. The committee also recommends funding three capital projects for the 2025 budget: a waste shredder reserve, a tarp system, and exit road widening.

• Cancel 2024 budget allocation for traffic barrier arm
• Recommend $50,000 to reserve for waste shredder purchase
• Recommend up to $61,000 for tarp system at Holland-Markdale WDS
• Recommend $4,500 for exit road widening at Holland-Markdale WDS
• Receive verbal updates from Chatsworth and Grey Highlands

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is reviewing cash, resource, and venue fee waiver requests for the 2024 Round 4 intake. The committee is evaluating applications against a remaining 2024 budget of $8,541.

• Hanley Institute: request for $3,400 cash for Haunted House of Horrors and $320 for portable toilets
• Markdale Recreation Committee: request for municipal vehicles and staff for Touch a Truck event (est. $875)
• Priceville Improvement Committee: request for $300 for flowers and venue fee waivers valued at $960
• Friends of the Museum: request for $500 for a March 2025 event
• Hanley Institute: request for two doorway ramps (noted as unavailable by staff)

Committee of the Whole (COW)

The Committee of the Whole will receive staff report CLS.24.06 for information. It will direct staff to revise the Terms of Reference for the EDAG, FAP, JWDSC, RSCPC and SAC committees and bring the updated drafts back to Council. No other decisions are on the agenda.

• Receive staff report CLS.24.06 and direct staff to update Terms of Reference for EDAG, FAP, JWDSC, RSCPC and SAC

Heritage Grey Highlands Committee (HGHC)

At its July 23, 2024 meeting, the Heritage Grey Highlands Committee received and adopted staff recommendations on the Inventory of Heritage Properties, including the use of new templates. The committee also received a chair update, a report from the Community Heritage Ontario conference, and a joint municipal heritage gathering report for information. Additional items discussed were heritage landscapes, a heritage tax incentive, and a council resolution on the Ladybank Schoolhouse.

• Adopt recommendations for the use and next steps of the Inventory of Heritage Properties (report CTE.24.02)
• Adopt heritage inventory property information templates for use in the Inventory
• Receive Chair update for July 2024 (Chair Nancy Matthews)
• Receive Community Heritage Ontario Conference Report for information
• Receive joint municipal heritage gathering report for information

Public Planning Hearing

Council is considering an Official Plan Amendment and Zoning By-law amendment for a property at 320607 Road 170. The proposal by South-East Grey Support Services Inc. seeks to allow two accessory residential units in addition to a primary dwelling to support adults with developmental disabilities.

• Proposed construction of one 224 square metre dwelling and two 38 square metre dwellings
• Request for Official Plan Amendment to permit two accessory apartments on one lot
• Proposed rezoning from Rural Residential (RUR-433, RUR-433-h) to Rural Residential (RUR-507, RUR-507-h)
• Requirement for a 30-metre buffer from adjacent significant woodland

Council

The Grey Highlands Council will consider and vote on several by‑laws, including the sale and closure of part of West Street (By‑law 2024‑073). Other items include adopting a solid‑waste task force terms of reference, amending development charges, updating the health and safety policy, and funding speed‑radar sign installations up to $6,000. The council will also receive reports on cultural‑mapping licensing, a special event permit for a beer garden at King Edward Park, and the 2025 proposed budget guidelines.

• By‑law 2024‑073 – authorize sale and closure of part of West Street, Registered Plan 20, Part 1 (Plan 16R‑11987)
• By‑law 2024‑069 – adopt Terms of Reference for the Solid Waste Task Force
• By‑law 2024‑071 – amend By‑law 2023‑019 to update municipal development charges
• Speed radar sign installations funded through the Transportation Reserve up to $6,000
• Licensing agreement with the Beaver Valley Destination Stewardship Group for Grey Highlands Cultural Mapping assets

Committee of Adjustment (COA)

The Committee of Adjustment is considering several applications for lot severances and minor variances. These include proposals involving road widening on Grey Road 40 and requirements to protect species at risk, such as Butternut and Black Ash trees.

• Consent applications B10.2024 through B13.2024 involving $2,000 parkland fees
• Road widening of 5.18m along Grey Road 40 for specific properties
• Environmental protections for Butternut and Black Ash trees in application B15.2024
• Cancellation of consent instrument R310537

Seniors Advisory Committee (SAC)

The committee will receive a presentation on elder abuse prevention from the Grey-Bruce Community Legal Clinic. Members will also hear updates regarding municipal services, the Council on Aging, and the South East Grey Community Health Centre.

• Presentation on Elder Abuse Prevention and Awareness
• Update from South East Grey Community Health Centre
• Municipal and Council on Aging updates

Council

The Council will consider awarding contracts for winter sand, salt, and fuel products. The agenda also includes decisions on road safety signage and funding for a seniors health fair. Additionally, the council will address a budget shortfall for lagoon maintenance equipment.

• Awarding $257,380 contract for Winter Sand & Salt to Seeley and Arnill Construction
• Approving up to $5,115 in funding for the 2025 Age-Friendly Health Fair
• Addressing safety concerns at Euphrasia-Holland Townline & Sideroad 22A intersection
• Approving a $4,000 capital budget shortfall for an Amik Lagoon Disc Mower
• Awarding fuel supply and management system contract to McDougall Energy Inc.

Road Safety Community Partnership Committee (RSCPC)

The committee will consider recommending that Council add Grey Bruce OPP staff as non-voting members. Members will also receive correspondence regarding sidewalk maintenance on Spring Street and pedestrian safety at Alice Street.

• Proposal to add Grey Bruce OPP detachment staff in a non-voting capacity
• Recommendation to amend the committee's Terms of Reference
• Review of correspondence regarding Spring Street sidewalk removal
• Request for a traffic mirror at Alice Street

Committee of the Whole (COW) - 26 Jun 2024 - Master Servicing Plan Update

The Committee of the Whole is reviewing an update to the Master Servicing Plan regarding water and wastewater infrastructure. The presentation includes recommendations for prioritizing service expansions in specific communities through 2054. It also summarizes public feedback received during consultations.

• Prioritizing analysis for Kimberley-Amik-Talisman water and Amik wastewater systems
• Supporting a single option in Markdale to extend services to West Grey
• Deferring future servicing studies for expansion in Flesherton
• Screening out servicing for Eugenia and Eugenia Lake at this time

Public Planning Hearing

The Committee of Adjustment is reviewing an application to rezone land near Flesherton from Rural Residential to Institutional. The change would allow for the establishment of a place of worship, a cemetery, and parking. The proposal includes lot line adjustments to ensure proper distance from nearby livestock facilities.

• Zoning amendment Z23.2024 to rezone part of East Back Line to Institutional (I-450)
• Proposed establishment of a meeting house and cemetery
• Lot line adjustments to accommodate building envelopes and livestock separation requirements
• Requirement for 20 parking spaces, including provisions for horse and buggy parking

Council

Council will review several zoning amendments and discuss the Beaver Valley Sustainable Tourism Strategy MOU. The agenda also includes authorizing structural repairs for Kimberley Hall and reviewing changes to municipal fees.

• Up to $120,000 for critical structural repairs at Kimberley Hall
• Zoning amendments for Utopia Plant Fibre Pulping, Louisa Iannuzzi, T-Mar Construction Inc., Galloway, and Alvin Martin West Back Line
• Memorandum of Understanding for the Beaver Valley Sustainable Tourism Strategy
• Amendments to Parkland Dedication and Fees and Charges by-laws
• STA density guideline exemption request for 130 St. Arnaud Street, Eugenia

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group will receive the "Grey't Reset" Economic Development, Tourism & Culture Master Plan for information. This item was deferred from February and April meetings. The group will also approve the agenda and minutes from the April 16 meeting.

• The Grey't Reset: Economic Development, Tourism & Culture Master Plan
• Approval of April 16, 2024, meeting minutes

BVDG Public Planning Hearing

This meeting serves as a public planning hearing to provide information and receive formal feedback on the BVDG development. No Council decisions or staff recommendations will be made at this meeting. The presentation covers a proposed plan of subdivision consisting of various land blocks for residential, mixed-use, and natural heritage purposes.

• Proposed block plan for residential, recreation, and natural heritage uses
• Public feedback collection for the BVDG development application
• Review of environmental impact and traffic studies

Committee of Adjustment (COA)

The Committee of Adjustment is reviewing minor variance applications for Brady Kirkpatrick and Chuck Emond. The committee is also considering consent applications for East Back Line, which include a proposed rezoning from Rural Residential to Institutional.

• Minor variance application A07.2024 (Brady Kirkpatrick)
• Minor variance application A08.2024 (Chuck Emond)
• Consent application B07.2024 for East Back Line, including a rezoning to Institutional
• Consent application B08.2024 for East Back Line

Council

The agenda outlines council actions on property zoning changes that determine how specific lots can be used. Council will review a staff report to adjust commercial and industrial parkland dedication fees to 2 percent of land value, which sets development costs for new projects. A notice of motion proposes raising residential parkland fees from $500 to $1,500 per new lot, while another item considers inviting Beaver Valley Development Group to present a subdivision plan that could increase dwellings in the Kimberley-Amik-Talisman area. Council will also vote on a $223,100 contract for culvert replacements along West Back Line.

• Award $223,100 contract to MacDonnell Excavating Ltd. for West Back Line culvert replacements
• Approve zoning by-law amendments Z13 through Z18 for properties including Feversham Daycare and Utopia Plant Fibre Pulping
• Consider staff report directing amendment of parkland dedication fees to 2 percent for commercial or industrial development
• Review Notice of Motion proposing a residential parkland fee increase from $500 to $1,500 per new lot
• Receive correspondence regarding Beaver Valley Development Group's subdivision plan for Kimberley-Amik-Talisman

Public Planning Hearing

The Public Planning Hearing includes several applications for zoning amendments. One proposal seeks to permit a 205-square-metre accessory dwelling unit at 466546 12th Concession B by removing specific setback and holding provisions. Other items involve planning applications for properties on 12th Concession B, West Back Line, and 4th Concession A.

• Zoning amendment for a 205-square-metre accessory dwelling unit at 466546 12th Concession B
• Planning application Z19.2024 for 467063 12th Concession B
• Planning application Z22.2024 for 743770 West Back Line
• Planning application Z20.2024 for 385342 4th Concession A

Committee of the Whole (COW)

The Committee of the Whole will receive a sustainability education presentation by Jesse Helmer. This session follows a Council resolution to provide educational sessions with sustainable growth experts.

• Sustainability Education presentation for information
• Review of dwelling changes in Grey Highlands from 4,855 to 5,337 over the past 20 years

Town Hall Forum

This Town Hall Forum is an informal public open house for residents to speak to Council on various topics. Council will listen to community concerns but cannot make decisions or debate during this meeting. No formal minutes are kept.

• Welcome and introduction of Council
• Public input session

Council

The Council is considering funding for additional structural repairs at Kimberley Hall and reviewing various Financial Assistance Program recommendations. The meeting also includes a presentation from the Pickleball Club of Grey Highlands.

• $25,000 in additional funding for Kimberley Hall structural repairs
• $19,000 contract to AGW Construction for frost protected walls and monument relocation
• $1,000 cash contribution for Flesherton and District Farmers' Market banners
• $1,980 annual expenditure for Badjeros Community Centre ground maintenance
• Pickleball Club of Grey Highlands delegation presentation

Committee of Adjustment (COA)

The Committee will appoint a new Secretary-Treasurer and Deputy Secretary-Treasurer. The agenda also includes minor variance applications for Daymar Holdings and John Burton, as well as a consent application for Louisa Ianuzzi.

• Appointment of Renelle Harripaul as Secretary-Treasurer
• Appointment of Danielle Thompson as Deputy Secretary-Treasurer
• Minor variance application A06.2024 (Daymar Holdings)
• Minor variance application A05.2024 (John Burton)
• Consent application B06.2024 (Louisa Ianuzzi) involving $300 and $500 fees

Seniors Advisory Committee (SAC)

The committee will receive informational updates from Grey County Housing and the South East Grey Community Health Centre. Members will also hear reports from the Action Plan and Age-Friendly Health Fair sub-committees. Additionally, the committee will review correspondence regarding Ontario Trillium Foundation seed grants.

• Grey County Housing delegation
• South East Grey Community Health Centre update
• Ontario Trillium Foundation Seed Grant correspondence
• Age-Friendly Health Fair Sub-Committee update

Committee of the Whole (COW)

The Committee is reviewing reports regarding pedestrian safety and road policy updates. Discussion includes proposed changes to speed limits, traffic calming, and school safety zones. The committee is also considering improvements to sidewalk connectivity and street lighting.

• Review of Pedestrian Safety Study (Report TPS.24.14)
• Proposed 'Walk on Left Facing Traffic' signage in Eugenia
• Potential speed limit reductions on Grey County Roads 2 and 4
• Installation of speed radar signs at study-identified locations
• Updates to Official Plan regarding 'Vision Zero' and 'Complete Street' approaches

Joint Waste and Diversion Site Committee

The committee will receive updates from Chatsworth and Grey Highlands regarding waste management. Members will also review the 2023 Annual Monitoring Report and an amended Environmental Compliance Approval for the Holland/Markdale Waste and Diversion Site.

• 2023 Annual Monitoring Report for Holland/Markdale Waste & Diversion Site
• Amended Environmental Compliance Approval for Holland/Markdale site
• Chatsworth waste management updates
• Grey Highlands waste management updates

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee will receive updates on the Grey County Parking Area Project at Grey Road 30 and Grey Road 13. The committee will also review resident concerns regarding speed limit signage and headlight illumination in Kimberley. All items on this agenda are presented for information only.

• Grey County Parking Area Project (Grey Road 30 & Grey Road 13)
• Kimberley road safety concerns regarding signage and speed limits
• Grey County Consolidated Traffic and Parking By-law updates
• Municipal update from Councillors Wickens and Loughead

Museum Advisory Board (MAB)

The Museum Advisory Board will review several progress reports during its May 2 meeting. These include updates on the museum's strategic plan, 50th anniversary celebrations, and potential external building improvements. The board will also receive information regarding electric vehicle charging stations and volunteer recruitment.

• Museum Strategic Plan Sub-Committee update
• Museum 50th Anniversary Celebrations update
• Electric vehicle charging station discussion
• Proposed museum external visual enhancements, including fence repair
• May 2024 Museum Curator's Report

Council

Grey Highlands residents will see updated 2024 tax rates, while local organizations face revised Community Grant Program eligibility and a March 31 application deadline. Council also votes on zoning changes for two properties, additional municipal arena hours, and proposed adjustments to parkland dedication fees and ice rental rates.

• Approve By-law 2024-046 setting the 2024 tax rates.
• Vote on By-law 2024-036 for zoning amendment Z08.2024 (Daniel Hoover).
• Update Community Grant Program rules, including a March 31 application deadline and revised eligibility criteria.
• Decide on up to 32 additional weekly arena hours for the 2024/25 ice season.
• Consider motions to amend Rocklyn Arena ice rental fees to $117 before HST and increase the Parkland Dedication Fee from its current $500 rate.

Financial Assistance Program Committee (FAP)

The Financial Assistance Program Committee is reviewing various 2024 Community Grant Program applications for cash and fee waivers. The committee will consider recommendations to Council for several local organizations, including the Feversham Agricultural Society and Friends of Rocklyn Arena. This includes a review of the remaining $13,695 in the 2024 grant budget.

• Cash request of $7,625.24 for Feversham Agricultural Society bleachers
• Up to $4,000 for banner installation by Flesherton Beautification and Improvement Committee
• $5,000 cash contribution request for Friends of Rocklyn Arena Father’s Day event
• Review of the 2024 Community Grant Program budget with $13,695 remaining
• Venue rental fee waivers for various local community groups

Public Planning Hearing

The Grey Highlands Public Planning Hearing will review several zoning amendment applications. One proposal seeks to rezone land at 465304 12th Concession A from Rural to Rural Residential to facilitate a lot line adjustment. This change would allow for the construction of a dwelling and accessory structures on the enlarged property.

• Rezoning 465304 12th Concession A from Rural (RU) to Rural Residential (RUR-398)
• Lot line adjustment involving 154584 Grey Road 32
• Zoning application Z14.2024 at 448144 10th Concession
• Zoning application Z15.2024 at 825391 Grey Road 40
• Zoning application Z16.2024 at 773564 Highway 10

Committee of the Whole (COW)

The Committee of the Whole is reviewing recommended changes to the 2024 Community Grant Program. The proposal includes new eligibility rules, updated funding caps, and a single annual application deadline.

• New $2,500 annual limit for both cash and in-kind grant requests per group
• Implementation of a March 31st annual application deadline
• Requirement that cash funding covers no more than 50% of eligible expenses
• Discontinuation of the Significant Community Undertakings category
• Continued annual support for Fall Fairs in Osprey, Rocklyn and Markdale

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee will review updates on cultural heritage landscapes and the Ladybank Schoolhouse designation. Members will approve a nomination for Chair Nancy Matthews to the Community Heritage Ontario Board of Directors. The committee will also consider recommending that municipal council direct staff to prepare a report on transitioning listed properties to the official heritage inventory, which determines how local landmarks are tracked and whether owners remain eligible for provincial tax incentives.

• Approve nomination of Chair Nancy Matthews to the Community Heritage Ontario Board of Directors
• Receive Architectural Conservancy Ontario petition seeking extension of heritage listing expiration deadline to January 1, 2030
• Recommend council direct staff to prepare a report on transitioning listed properties to the Inventory of Heritage Properties
• Review update on Ladybank Schoolhouse heritage designation (Council Resolution 2024-029)
• Receive working group update on Cultural Heritage Landscapes in Beaver Valley

Council

Grey Highlands Council is reviewing several zoning amendments and a property acquisition on Stan Baker Blvd. The agenda includes updates to the Community Improvement Plan regarding micro-grants for downtown beautification. Additionally, Council will consider infrastructure projects and potential changes to waste disposal site hours.

• Alice Street Reconstruction contract award to MacDonnell Excavating Ltd. for $925,520.90
• Zoning amendments for Benji Martin, Melvin Sherk, New Heights Building Group, and Chattha
• Community Improvement Plan updates including a $1,500 annual cap per property roll
• Reduction of hours at the Markdale Holland Waste Disposal Site
• $300 funding for Police Services Board Graduate and Undergraduate Awards

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group will receive an update on the Official Plan and New Draft Zoning By-law Review Sub-Committee. Members will also review "The Grey't Reset" Economic Development, Tourism & Culture Master Plan. A Council update from Deputy Mayor Dane Nielsen is also scheduled.

• Review of "The Grey't Reset" Economic Development, Tourism & Culture Master Plan
• Official Plan and New Draft Zoning By-law Review Sub-Committee update
• Council Update from Deputy Mayor Dane Nielsen
• Economic Development Staff Update

Committee of Adjustment (COA)

The Committee of Adjustment is considering several land use applications, including property severances and minor variances. One proposal involves rezoning a lot from Rural to Rural Residential. The committee will also review the minutes from the March 12, 2024, meeting.

• Consent application B04.2024/B05.2024 (Zaitz) for rezoning 154584 Grey Road 32
• Minor variance application A04.2024 (John Boersen)
• Consent application B21.2023 (Paul Davies) involving a $500 parkland dedication fee

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee will review several information-only updates from municipal and community partners. This includes reports from the South East Grey Community Health Centre and the Council on Aging. The committee will also hear sub-committee updates regarding the Action Plan and the Seniors Health Fair.

• South East Grey Community Health Centre update
• Seniors Health Fair Sub-Committee update
• Action Plan Sub-Committee update
• Accessibility discussion

Community Development Advisory Committee (CDAC)

The committee will receive updates from the Markdale Recreation Committee and Feversham Park Committee. Members will also discuss a delegation request regarding social enterprise opportunities for community halls.

• Discussion on social enterprise opportunities for community halls
• Markdale Recreation Committee report
• Feversham Park Committee report
• Review of CDAC Terms of Reference
• Municipal update from Councillor Nadia Dubyk and Deputy Mayor Dane Nielsen

Council

Grey Highlands Council is reviewing several by-laws and reports at this meeting. The agenda includes voting on local appointments to a newly established regional police board, updating rental fee definitions for municipal facilities, and designating a historic Feversham building as a heritage property. Council will also vote on a $34,650 consulting contract for asset management and approve a boundary road agreement with West Grey.

• Support appointment of 4 community members to the Grey Bruce Detachment Joint Board, including Nicole Martin for Grey Highlands
• Approve By-law 2024-032 to update municipal hall and arena rental fee definitions and prime time hours
• Designate the Ladybank Schoolhouse at 468083 Concession 12B, Feversham as a heritage property
• Authorize $34,650 contract for Asset Management Plan Consulting Services to Hemson Consultants
• Approve Boundary Road Agreement between Grey Highlands and West Grey

Committee of the Whole (COW)

The Grey Highlands Committee of the Whole will receive a presentation on the Town of Collingwood’s Rapid Additional Dwelling Unit program for information only. The attached slides detail financial incentives, pre-approved designs, and survey data showing resident interest in additional housing stock. No vote or policy decision is scheduled.

• Receive Collingwood Rapid Additional Dwelling Unit presentation for information
• Review financial incentives including grants up to $40,628.62 and forgivable loans
• Examine pre-approved design criteria for traditional and modular accessory units
• Schedule upcoming meetings on April 24 (pedestrian safety) and May 22 (community grants)

Police Services Board (PSB)

The Grey Highlands Police Services Board will consider proposals related to its upcoming dissolution and transition to the Grey Bruce Joint Detachment Board. Members are asked to recommend how remaining reserve funds should be allocated, approve funding for two secondary school awards, and terminate a 2022 grant agreement. A resident delegation will also present information on traffic safety in Kimberley. These items determine how local policing records are archived and how community funds are distributed during the administrative transition.

• Approve $200 and $100 Police Services Graduate and Undergraduate Awards for Grey Highlands Secondary School, funded from the PSB reserve
• Authorize termination of the 2022 Community Safety and Policing (CSP) Grant Transfer Payment Agreement
• Recommend maintaining all PSB agendas, minutes, and by-laws as permanent municipal records
• Recommend using remaining Police Services Board Reserve funds for Grey Bruce Joint Detachment Board expenses following board dissolution
• Receive delegation from Joe Killoran regarding Kimberley traffic safety and policing concerns

Special BUDGET Meeting of Council

At this special meeting, Grey Highlands Council will decide whether to ratify the December 5, 2023 Committee of the Whole minutes and approve draft budget recommendations for inclusion in the 2024 municipal budget. The council will also vote on passing By-law 2024-028 to formally enact the budget. These actions finalize spending levels and capital project funding that were previously reviewed by staff and committee members throughout late 2023 and early 2024.

• Approve draft budget recommendations from the December 5, 2023 Committee of the Whole for inclusion in the 2024 budget.
• Pass By-law 2024-028 to formally enact the 2024 municipal budget.
• Ratify the official minutes from the December 5, 2023 Committee of the Whole meeting.

Public Planning Hearing

The Grey Highlands Council will hold a public planning hearing to review five zoning amendment applications under the Planning Act. Applicants are proposing changes to rezone portions of rural and agricultural properties for commercial, industrial, and residential development. These amendments would alter official plan designations and zoning classifications, which determines what construction and business activities are legally permitted on each site. No decisions were recorded in this agenda; the meeting is scheduled to hear evidence before any votes occur.

• Z12.2024: Rezoning portion of 076037 Grey Road 12 in Euphrasia to permit a 250-square-metre on-farm diversified use for metal and plastic manufacturing.
• Z09.2024: Application by Solomon Martin for property at 113550 Grey Road 14 in Artemesia.
• Z08.2024: Application by Daniel & Sarah Hoover for property at 327336 3rd Concession in Osprey.
• Z10.2024: Application by New Heights Building Group for property at 446511 Lakeshore Boulevard in Artemesia.
• Z11.2024: Application by Satnam Chattha for property at 23 Elizabeth Street in Flesherton.

Special Joint Waste and Diversion Site Committee

The Joint Waste and Diversion Site Committee is reviewing staff recommendations on adjusting operating hours at the Holland-Markdale Waste Diversion Site (WDS). Staff presented three options aimed at reducing annual operating costs by $26,000 to $34,000 while balancing resident access and staffing stability. The committee will recommend one option for approval by Grey Highlands Council and Chatsworth Council before any changes take effect.

• Staff report JWDSC.24.01 presenting three options for Holland-Markdale WDS hours
• Option 2 (staff recommended): reduce weekday hours to 12:00 pm–4:00 pm, approximately $28,000 annual savings
• Option 1: close site one day per week, approximately $26,000 annual savings
• Option 3: seasonal schedule with winter closures and reduced summer hours, approximately $34,000 annual savings

Council

Grey Highlands Council will vote on five zoning by-law amendments affecting property use across the municipality. The meeting also covers a complete overhaul of municipal hall and arena rental fees, which directly changes booking costs for residents and community groups. Additionally, council is deciding on major road maintenance contracts worth over $1 million to fund winter plowing and gravel supply, alongside updated rules for the annual community grant program.

• Approval of zoning by-law amendments for properties at Tracy and Glenn Wickens, James Lakeshore Boulevard, Maplelawn Mfg. Inc., Blazejewski, and Gandhi Cabins.
• Awarding a single axle plow truck to Lewis Motor Sales Inc. for $376,284.90 plus an $11,470.48 extended warranty package.
• Contracts for liquid calcium chloride ($339,500) and crushed granular road material (awarded to Walker Aggregates, Seeley and Arnill Construction, and Robinson Haulage Inc.).
• New municipal facility rental fee structure based on hall size, with 20% discounts/premiums for specific groups and a $500 refundable cleaning deposit.
• Updated community grant program rules capping cash funding at $2,500 per group annually and removing ongoing support for recurring events.

Committee of Adjustment (COA)

The Committee of Adjustment is reviewing applications for minor variances and land consents. One proposal involves building a new barn and shed at 347607 4th Concession B. Another application includes a consent request subject to specific fees and conditions.

• Minor variance A02.2024 for new agricultural buildings at 347607 4th Concession B
• Consent application B03.2024 requiring a $300 severance fee and $500 parkland dedication fee
• Minor variance A03.2024 regarding the Jamie Mcnalty application

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee is reviewing updates on municipal programs and health services. This includes information on provincial funding for SEGCHC and upcoming community income tax clinics. The committee also received reports on transit rate changes and a seniors' health fair proposal.

• SEGCHC to receive $300,000 in provincial government funding
• Zoning approval for a six-storey apartment building on Main Street West in Markdale
• SMART transit rate increase from $0.55 per km to $0.70 per km
• Launch of 30 community income tax clinics in March

Council

The meeting includes proposals to amend the Cemetery By-law and authorize a property acquisition. Council will also review reports from various advisory committees and discuss meeting scheduling.

• Authorize acquisition of Point Road Access property using up to $50,000
• Amend Cemetery By-law 2020-085 to allow for additional markers
• Direct staff to advertise the Elder Abuse Prevention Project Lunch & Learn event
• Review amendments to the Economic Development Strategic Framework
• Discuss meeting scheduling practices via Notice of Motion

Road Safety Community Partnership Committee (RSCPC)

The RSCPC will review the Feversham Community Safety Zone Review and receive updates regarding traffic concerns in Ceylon. The meeting also includes discussions on a Grey County parking area project at Grey Road 30 and Grey Road 13.

• Feversham Community Safety Zone Review
• Ceylon traffic concerns correspondence
• Grey County Parking Area Project (Grey Road 30 & Grey Road 13)
• Grey County Committee Report TR-CW-03-24 on regulating traffic and parking

CANCELLED - Committee of the Whole (COW)

The Committee of the Whole meeting scheduled for February 28, 2024, was cancelled. No agenda items were provided in the document.

Public Information Center - Master Servicing Plan

This is the first of two public information centers regarding the Master Servicing Plan. The meeting serves to present and receive initial feedback on existing services and community priorities.

• Master Servicing Plan update presentation
• Public input session for municipal services and priorities

Budget Town Hall Forum

This Budget Town Hall Forum is an informal public open house for residents to share views with Council. No formal decisions or debates will take place during this meeting.

• Public input on the 2024 draft budget
• Overview of Committee of the Whole decisions to date

Public Planning Hearing

The Public Planning Hearing includes several zoning amendment applications. One proposal seeks to sever two new residential lots from a 40.94-hectare property at 468100 12th Concession B. The application also proposes reducing minimum lot frontage requirements and restricting livestock use in an existing barn.

• Rezoning of 468100 12th Concession B to create two new 805-square metre lots
• Amendment to reduce minimum lot frontage from 100 metres to 70 metres
• Restriction on using an existing barn for livestock at 468100 12th Concession B
• Zoning application Z06.2024 for 100 Lakeshore Boulevard
• Zoning application Z03.2024 for 076298 Grey Road 12

Council

Council is reviewing several infrastructure and planning items, including an update to the Asset Management Plan and various zoning applications. The meeting also includes discussions on reducing annual operating costs at the Holland-Markdale Waste Disposal and Diversion Site.

• Zoning amendments and 'Lift of Hold' applications for several properties
• Authorization of an RFP for the 2025 Asset Management Plan update
• Proposal to reduce annual operating costs at the Holland-Markdale Waste Disposal Site by $26,000
• Approval of $150 for Police Services Board Chairman's Award plaques
• Support for a provincial-funded Municipal Equipment Operator Course

Draft Water & Wastewater Capacity Allocation Policy Town Hall Forum

Residents are invited to provide feedback on the Draft Water & Wastewater Capacity Allocation Policy. This Town Hall Forum is an informal session for Council to listen to community views; no formal decisions or debates will occur during this meeting.

• Public input regarding Draft Water & Wastewater Capacity Allocation Policy (Staff Report - PL.24.03)

Town Hall Forum

This meeting is an informal public open house where residents can speak to Council on various topics. Council will listen to community concerns and priorities but cannot make decisions or debate during this session. No formal minutes are kept for these meetings.

• Introduction of Council members
• Public input session

Economic Development Advisory Group (EDAG)

The Economic Development Advisory Group will receive several updates for information, including the 2024 Economic Development Workplan and the 'Grey't Reset' Master Plan. The group will also review the Grey Highlands Official Plan and Draft New Zoning By-law.

• Review of 2024 Economic Development Workplan priorities
• Discussion of the Economic Development 10 Step Matrix
• Presentation of The Grey't Reset Master Plan
• Information on the Grey Highlands Official Plan and Draft New Zoning By-law

Committee of Adjustment (COA)

The Committee of Adjustment is reviewing applications for residential reconstruction at Lake Eugenia and land severance requests. Discussions include rezoning requirements and fee obligations for new parcels.

• Minor variance A01.2024: Reconstruction of a dwelling at 120 Baragar Road, Flesherton
• Consent application B01.2024: Requires $300.00 approval fee and $500.00 parkland dedication fee
• Consent application B02.2024: Requires $300.00 approval fee and $500.00 parkland dedication fee
• Zoning amendment: Requirement to rezone severed lots to Rural Residential

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee is receiving several informational updates regarding municipal activities, aging council notes, and community health projects. The meeting includes reports on upcoming sub-committee progress and a virtual conference for building healthy communities.

• South East Grey Community Health Centre Elder Abuse Prevention Project Lunch & Learn on March 13, 2024
• Council resolution 2024-25 follow-up
• Seniors Health Fair Sub-Committee update
• Action Plan Sub-Committee update

Council

Council is reviewing amendments to the Water and Wastewater Allocation Policy and considering several by-laws. Items include designating a farmhouse as a heritage property, deeming 30 Sideroad a public highway, and approving parking restrictions.

• Amendments to Draft Water and Wastewater Allocation Policy
• Burn permit request for Markdale Recreation Committee Family Day
• By-law 2024-009 to amend the 2019-104 parking By-law
• By-law 2024-010 to deem 30 Sideroad as a public highway
• By-law 2024-008 to designate farmhouse at 607260 Sideroad 13B as a Heritage Property

Committee of the Whole (COW) - 06 Feb 2024 - Budget Continuation from December 5, 2023

This meeting is a continuation of the budget process that began on December 5, 2023. The committee is reviewing financial matters as part of a series of scheduled budget meetings.

• Continuation of 2024 budget discussions

Joint Waste and Diversion Site Committee

The Joint Waste and Diversion Site Committee met to review site updates and budget requests. The committee recommended several capital projects to be shared equally between Grey Highlands and Chatsworth.

• $25,000 for a new exit road at Holland-Markdale WDS
• $20,000 for security fencing at Holland-Markdale WDS
• $10,000 for a traffic barrier arm at Holland-Markdale WDS
• Waste and diversion site survey results

Police Services Board (PSB)

The Board will review the 2023 year-end Detachment Commander's Report and discuss the transition to a joint Grey Bruce Detachment Board. Members will also consider requests for award plaques and receive updates on the Community Safety and Policing Act.

• Review of the 2023 Year End Detachment Commander's Report
• Discussion regarding the Grey Bruce Detachment Joint Board staff report
• Request for Council to approve purchase of award plaques for the 2024 Chairman's Award
• Information regarding the Community Safety and Policing Act in-force date
• Review of Crime Stoppers of Grey-Bruce Winter 2024 TIPSTER magazine

Public Planning Hearing

Council will receive a planning report regarding an application to expand the permitted area for an on-farm diversified use. The proposal seeks to rezone 860 square metres of land to allow for a 250-square-metre machining and metalworks shop and a 610-square-metre outdoor storage area.

• Zoning amendment Z51.2023 for Bemax Precision Inc. at 453618 Grey Road 2
• Proposed construction of a 250-square-metre metalworks shop and power room
• Proposed 610-square-metre outdoor storage area
• Rezoning of land from Agriculture (A1) to Rural Commercial with exception (C4-436)

Committee of the Whole (COW)

The Committee of the Whole is reviewing a draft policy to manage limited water and wastewater capacity in Markdale. The policy establishes priority rules for development, such as prioritizing infill over greenfield projects and small developments over large ones.

• Review of Draft Water and Wastewater Allocation Policy (PL.24.03)
• Proposed $5,000 application fee for allocation requests
• Proposed deposit of $500 per unit for water and $500 per unit for wastewater
• Maximum allocation limit of 200 units per single developer or development

Heritage Grey Highlands Committee (HGHC)

The Heritage Grey Highlands Committee is reviewing updates regarding the designation of 10 currently listed properties and discussing draft communications for property owners. The meeting also includes information on Cultural Heritage Landscapes in the Beaver Valley and updates from the HGHC Working Group.

• Discussion on future designation of 10 properties including Badjeros General Store, Ceylon Public School, and Eugenia Hotel
• Review of draft letters and promotional materials for heritage property owners
• Information regarding a pending Heritage Tax Rebate program
• Update on the installation of a heritage plaque at Munshaws
• Information on establishing a Cultural Heritage Landscape in the Beaver May Valley

Council

Council is reviewing several municipal items including the approval of 2024 interim tax levies and various road safety recommendations. The agenda also includes decisions on community improvement grants for Markdale properties and parking restrictions in Amik Subdivision.

• Approval of up to $8,500 in Community Improvement Plan grants for 51-53 Main Street West, Markdale
• Approval of By-law 2024-001 for 2024 Interim Tax Levies
• Awarding hazardous waste services contract to GFL Environmental Services Inc.
• Proposed parking restrictions on all roads within Amik Subdivision from November 1 to March 31
• Direction to include two northbound left turn lanes at the Markdale Brightshores hospital site in the 2024 budget

Committee of the Whole (COW) - 10 Jan 2024 - Budget Continuation from December 5, 2023

This meeting is a continuation of the budget deliberations that began on December 5, 2023. The committee will continue reviewing items related to the 2024 budget process.

• Continuation of 2024 budget deliberations

Committee of the Whole (COW) - 9 Jan 2024 - Budget Continuation from December 5, 2023

This meeting is a continuation of the budget sessions that began on December 5, 2023. The committee is reviewing the 2024 budget following previous sessions held in December and early January.

• Continuation of 2024 budget discussions

CANCELED - Committee of Adjustment (COA)

The Committee of Adjustment meeting scheduled for Tuesday, January 9, 2024, was canceled.

Seniors Advisory Committee (SAC)

The Seniors Advisory Committee (SAC) meeting on January 8, 2024, includes updates from the municipality, the Council on Aging, and the South East Grey Community Health Centre. The committee will also receive reports from the Seniors Health Fair and Action Plan sub-committees.

• Municipal update from Councillor Paul Allen
• Update from Council on Aging - Lynn Silverton
• South East Grey Community Health Centre update from Geoff VanGeem
• Seniors Health Fair Sub-Committee update
• Action Plan Sub-Committee update

Committee of the Whole (COW)

This meeting is a continuation of the budget deliberations that began on December 5, 2023. The agenda contains only procedural information regarding the ongoing budget process.

Road Safety Community Partnership Committee (RSCPC)

The Road Safety Community Partnership Committee will receive updates regarding a speed reduction request for West Back Line and an intersection review for East Back Line and Road 120. The committee will also discuss emergency routes for Brightshores Markdale Hospital.

• Correspondence from Martha Forsey regarding West Back Line speed reduction
• Review of the East Back Line and Road 120 intersection
• Discussion on Brightshores Markdale Hospital emergency route
• Municipal update from Councillors Joel Loughead and Dan Wickens