Hastings County public meetings in 2021
95 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Finance - CLOSED - (Committee ONLY)
Hastings County's Finance committee is scheduled to meet at 10:30 AM on Tuesday, December 21, 2021, by Zoom. The agenda calls for moving into closed session under Section 239(2)(b) of the Municipal Act, covering personal matters about an identifiable individual, including municipal employees. The only other listed items are a disclosure of interest and adjournment. The agenda does not identify the individual or any decisions to be made.
- Closed session under Section 239(2)(b) of the Municipal Act on personal matters about an identifiable individual, including municipal employees
- Disclosure of interest at the December 21, 2021 session
- Adjournment of the December 21, 2021 session
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets on December 21, 2021 to approve minutes, review year-to-date spending to October 31, 2021, and consider several items for recommendation to County Council. These include an asset management plan and policy, a Provincial Offences Part III transfer agreement, the 2021 annual audit, and 2022 occupational accident and excess indemnity insurance premiums. The agenda also notes information correspondence on a LAS natural gas rebate and 2021 Ontario Municipal Partnership Fund allocations.
- Year to Date Expenditure Reports to October 31, 2021 and Cheque Register Summary Reports from November 1 to November 29, 2021
- Asset Management Plan and Policy for recommendation to County Council
- Provincial Offences Part III Transfer Agreement
- 2021 Annual Audit
- 2022 Occupational Accident Insurance Premium and 2022 Excess Indemnity Insurance Premium
Planning and Development
Hastings County's Planning and Development Committee meets December 21, 2021 by Zoom. The agenda includes reviewing the Year to Date Expenditure Report to October 31, 2021 and cheque registers, receiving information correspondence, and an economic development activity update. Land division business lists no correspondence or hearing items, but 17 uncontested consent files provisionally approved by the Director of Planning between November 6 and December 8, 2021 appear in the agenda package.
- 17 uncontested consent applications provisionally approved by the Director of Planning from November 6 to December 8, 2021, mostly residential and lot additions in Tyendinaga, Centre Hastings, Stirling-Rawdon, Tweed, Madoc, Wollaston, Tudor & Cashel and Hastings Highlands
- Review of Year to Date Expenditure Report dated to October 31, 2021 and Cheque Register dated November 10 to November 22, 2021
- Information correspondence includes a media release on the Coe Hill ATV Club partnering with the Eastern Ontario Trails Alliance, BQRAP November and December 2021 newsletters, and a Gypsy Moth Tracker Application Report
- Economic Development Activity Update and a Service Delivery Review under Planning/E9-1-1 business
- Notice of Zoning By-Laws for the December 21, 2021 meeting; next meeting January 18, 2022
Finance, Property & Personnel - CLOSED
Hastings County's Finance, Property & Personnel committee is holding a closed session on December 21, 2021, immediately after the Planning and Development Committee meeting, via Zoom. The agenda covers moving into closed session under three sections of the Municipal Act: security of municipal property, personal matters about an identifiable individual including municipal employees, and a proposed or pending acquisition or disposition of land. The only other items are approval of the October 19, 2021 closed session minutes and adjournment. The agenda does not disclose any specific properties, individuals, dollar amounts, or decisions, and the Clerk's minutes are designated as the official record.
- Closed session under Municipal Act s.239(2)(c): proposed or pending acquisition or disposition of land
- Closed session under s.239(2)(a): security of the property of the municipality
- Closed session under s.239(2)(b): personal matters about an identifiable individual, including municipal employees
- Approval of the October 19, 2021 Closed Session minutes
- Meeting held by Zoom immediately following the Planning and Development Committee meeting
Economic and Tourism Development Advisory Committee
Hastings County's Economic and Tourism Development Advisory Committee meets on December 15, 2021, by Zoom. The agenda includes approval of minutes from May 19, 2021, introduction of new staff Sarah Doiron and Lauren Riddell, and notice of resignations by William Austin and Councillor Bonnie Adams, with Councillor Paul Jenkins joining January 1, 2022. The main item is a delegation from John VanHuizen, President of the Quinte Home Builders Association, whose presentation covers skilled trades, land development, and a report projecting Ontario needs one million new homes over ten years. No decisions or votes are listed on the agenda beyond routine approval of prior minutes.
- Delegation: John VanHuizen, President, Quinte Home Builders Association, on residential construction, skilled trades, and housing supply
- Introduction of new staff: Sarah Doiron, Marketing Coordinator, and Lauren Riddell, Tourism Development Coordinator
- Resignations noted: William Austin (June 29, 2021) and Councillor Bonnie Adams (December 31, 2021); Councillor Paul Jenkins joins January 1, 2022
- Approval of minutes of the May 19, 2021 meeting
- Next meeting date set at Call of the Chair
Community and Human Services
Hastings County's Community and Human Services Committee meets Dec. 8, 2021 by Zoom to approve its November minutes and cheque register, and to consider several reports recommended to County Council. Topics include operation of warming centres for 2021-2022, the 2021 homelessness enumeration and By-Name List, 2022 social assistance restructuring contract extensions, a child care and early years workforce funding initiative, and a New Horizons grant application for housing services. The agenda is largely procedural; the reports themselves are not included in the agenda text.
- Cheque Register Summary Report dated December 2021 and Year to Date Expenditure Report dated October 31, 2021
- Operation of Warming Centres 2021-2022
- 2021 Homelessness Enumeration and By-Name List Creation
- 2022 Social Assistance Restructuring Contract Extensions
- Child Care and Early Years Workforce Funding Initiative
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee meets on December 8, 2021 to review its October 31, 2021 year-to-date spending and cheque register, and to consider several items recommended to County Council. These include donating a retired ambulance to the Gift from the Heart charity, a Campbellford Hospital bypass agreement, and updates on COVID-19 response and operations. The committee will also receive correspondence and the October 2021 statistical report.
- Donation of one retired ambulance to Gift from the Heart, with an anticipated loss of about $25,000 in additional revenue
- Campbellford Hospital bypass agreement
- COVID-19 Response Update and Operational Update
- Review of Year to Date Expenditure Reports to October 31, 2021 and Cheque Register Summary Report dated December 2021
- Certification under the Ambulance Act and Regulations from the Ministry of Health, expiring December 31, 2024
County Council - CLOSED
Hastings County Council is holding a closed session on November 25, 2021, at 9:30 AM in Council Chambers and via Zoom. The session is closed to the public under Section 239(2)(d) of the Municipal Act, covering labour relations or employee negotiations. The agenda includes adopting closed session minutes from October 28, 2021, and a verbal report on the labour relations matter. No decisions or details of the discussion are disclosed in this agenda.
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- Adoption of Closed Session Minutes of October 28, 2021
- Verbal report on the closed session labour relations matter
- Meeting held 9:30 AM, Thursday, November 25, 2021, in Council Chambers & Zoom
County Council
Hastings County Council meets November 25, 2021 to consider a revised COVID-19 Pandemic Policy (POL 59) that would remove the requirement for employees to contact Human Resources after travelling outside the country and drop the 14-day self-isolation reference. Council will also receive committee reports and correspondence, including a letter to Ontario's Minister of Health requesting three additional physician positions for the Central Hastings Family Health Team. The agenda is largely procedural, with no by-laws or special resolutions listed for consideration.
- Proposed revision to Policy 59 (COVID-19 Pandemic Policy) removing the requirement that employees contact Human Resources after returning from travel outside the country
- Letter to Minister of Health Christine Elliott requesting three additional physician spots in the Central Hastings Family Health Organization and underserviced status for the Municipality of Centre Hastings
- Reports from five committees: Community and Human Services, Hastings/Quinte Emergency Services, Long-Term Care, Planning and Development, and Finance, Property & Personnel
- No by-laws or special resolutions listed for consideration
- Adoption of minutes from the October 28, 2021 session
Planning and Development
Hastings County's Planning and Development Committee meets on November 16, 2021 to approve prior meeting minutes, review year-to-date spending to September 30, 2021, and receive correspondence. The agenda also lists two Eastern Ontario Trails Alliance items: a Coe Hill Riders ATV Club contribution and an EOTA funding request. No public hearings or zoning by-law notices are scheduled for this meeting.
- Review of Year to Date Expenditure Report to September 30, 2021 and Cheque Register from October 12 to October 28, 2021
- Coe Hill Riders ATV Club contribution to the EOTA for Hastings Heritage Trail maintenance
- Eastern Ontario Trails Alliance (EOTA) request for funding
- Approval of minutes from the October 19, 2021 meeting
- Information correspondence including Lower Trent Conservation board minutes and proposed land use compatibility guidelines
Finance, Property & Personnel
The Finance, Property and Personnel Committee of Hastings County meets on November 16, 2021, to approve minutes, review year-to-date expenditure reports to September 30, 2021, and consider several action items recommended to County Council. These include a $169,500 IT server infrastructure purchase, policy updates on workplace violence and harassment, a bridge expansion joint replacement, and a draft letter on municipal insurance rates. The committee will also receive a group benefits renewal and an emergency management program review.
- Purchase of IT server infrastructure hardware via OECM collaborative at a total cost of $169,500
- Policy 22 - Violence in the Workplace Policy Statement and Policy 31 - Harassment in the Workplace Policy Statement
- Salmon River Bridge Expansion Joint Replacement
- Draft letter to Attorney General and Minister of Finance regarding municipal insurance rates
- Group Benefits Renewal
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee is scheduled to meet on November 10, 2021, to approve minutes from September 8, 2021, review year-to-date expenditures to September 30, 2021, and consider correspondence from the Ministry of Long-Term Care regarding COVID-19 prevention funding, infection prevention and control personnel and training funding, and a direct increase in hours of care funding announcement. The committee will also receive the Director's report for Hastings and Centennial Manor. The agenda is largely procedural and does not indicate what decisions will be made.
- Approval of minutes from the September 8, 2021 meeting
- Year to Date Expenditure Report to September 30, 2021 and cheque register summaries for Hastings and Centennial Manor
- Ministry of Long-Term Care – COVID-19 Prevention and Containment Funding
- Ratification – 2021-2022 Infection Prevention and Control Personnel and Training Funding
- Ministry of Long-Term Care – Direct Increase in Hours of Care Funding Announcement
Hastings/Quinte Long-Term Care Committee - CLOSED
The Hastings/Quinte Long-Term Care Committee of Hastings County, Ontario, held a closed session meeting at 11:30 AM on Wednesday, November 10, 2021, by Zoom. The agenda covers moving into closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual, including municipal employees. It also lists approval of the March 10, 2021 closed session minutes and a verbal report on the same closed-session matter. The agenda is largely procedural and does not disclose the substance of the closed discussion.
- Motion to move into closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual, including municipal employees
- Approval of the Minutes of the March 10, 2021 Closed Session meeting
- Verbal report in closed session under Section 239(2)(b) on personal matters about an identifiable individual, including municipal employees
- Adjournment of the November 10, 2021 meeting
Hastings/Quinte Emergency Services Committee - CLOSED
The Hastings/Quinte Emergency Services Committee of Hastings County, Ontario, is holding a closed session meeting on November 10, 2021, by Zoom. The agenda covers moving into closed session under the Municipal Act for personal matters about an identifiable individual, including municipal employees, and for labour relations or employee negotiations. The committee is also set to approve minutes from its August 11, 2021 closed session. The agenda is largely procedural and does not disclose the substance of the closed items.
- Closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual, including municipal employees
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- Verbal report in closed session under Section 239(2)(b)
- Approval of minutes from the August 11, 2021 closed session meeting
- Meeting held by Zoom at 10:30 AM on Wednesday, November 10, 2021
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee meets on November 10, 2021 to review year-to-date spending, receive a provincial funding letter, and vote on community paramedic clinical guidelines. The committee will also receive a statistical report and approve minutes from its October 13 meeting. Most items are routine approvals and information updates.
- Community Paramedic Clinical Practice Guidelines — recommendation to approve guidelines and authorize the Director of Emergency Services to update them, with costs covered 100% by provincial programs
- Letter from Cynthia Martineau of Ontario Health confirming one-time funding up to $143,004 in 2021/22 for the Community Paramedicine initiative
- Year to Date Expenditure Reports to September 30, 2021 and Cheque Register Summary Report dated November 2021 — total expenditures $17,004,338 against a budget of $23,382,799
- Cheque Register Summary Report for October 2021 — total monthly register $604,927.68
- Statistical Report for September 2021
Community and Human Services
The Community and Human Services Committee meets to receive a delegation from Addictions and Mental Health Services Hastings Prince Edward on its programs and services, approve minutes and cheque registers, and consider action correspondence for recommendation to County Council. The agenda includes a cheque register summary showing October payments totaling $4,956,936.69 and a year-to-date expenditure report to September 30, 2021. The meeting is scheduled for 9:30 AM on Wednesday, November 10, 2021 via Zoom.
- Delegation from Derek McGeachy and Jennifer Keilty-Friesen of Addictions and Mental Health Services Hastings Prince Edward
- Cheque Register Summary Report dated November 2021: October payments totaling $4,956,936.69
- Year to Date Expenditure Report dated September 30, 2021
- Director's Update Report for action correspondence and recommendation to County Council
- Children's Services, National Child Care Plan - Resolution
County Council
Hastings County Council holds its regular October session by Zoom. The agenda includes a delegation from Stacey Daub, President and CEO of Quinte Health Care, a report from the CAO, and committee reports on community services, emergency services, planning, and finance. The meeting also includes routine items such as minutes, correspondence, by-laws, and a confirmatory by-law.
- Delegation from Stacey Daub, President and CEO, Quinte Health Care
- Report of the CAO - October 28, 2021
- Community and Human Services Committee report (Bonnie Adams)
- Emergency Services Committee report (Libby Clarke)
- Planning and Development Committee report (Tom Deline)
County Council - CLOSED
Hastings County Council is holding a closed session meeting on October 28, 2021, by Zoom. Under Section 239(2) of the Municipal Act, council will discuss personal matters about an identifiable individual including municipal employees, labour relations or employee negotiations, and a proposed or pending acquisition or disposition of land. The agenda also includes adoption of closed session minutes from September 15, 2021. No decisions or details are disclosed in this agenda, which is procedural and lists closed session items only.
- Closed session under Section 239(2)(b) on personal matters about an identifiable individual, including municipal employees
- Closed session under Section 239(2)(d) on labour relations or employee negotiations, including a verbal report
- Two closed session items under Section 239(2)(c) on a proposed or pending acquisition or disposition of land
- Adoption of Closed Session Minutes of September 15, 2021
- Disclosure of Interest at the October 28, 2021 session
Planning and Development - CLOSED
The Hastings County Planning and Development Committee held a closed session on October 19, 2021, via Zoom. The meeting was convened under Section 239(2)(e) of the Municipal Act to discuss litigation or potential litigation affecting the municipality. No specific details regarding the legal matters were disclosed in the agenda.
- Motion to move into Closed Session pursuant to Section 239(2)(e) of the Municipal Act
- Approval of Minutes from the June 15, 2021 Closed Session
Planning and Development
The Hastings County Planning and Development Committee will review a memorandum of settlement for two land division files (B17/20 and B18/20) and a Part Lot Control By-law application in Marmora and Lake. The agenda also includes the approval of uncontested residential subdivisions and lot additions provisionally approved by the Director of Planning, as well as a review of the year-to-date expenditure report.
- Memorandum of Settlement for Files No. B17/20 and B18/20 (OLT File No. PL200267)
- Part Lot Control By-law - Plan M-70, Lots 6 and 7 (Municipality of Marmora and Lake)
- Approval of uncontested items including residential subdivisions in Bancroft, Tweed, Stirling-Rawdon, Tyendinaga, and Madoc
- Review of Year to Date Expenditure Report dated August 31, 2021
Finance, Property & Personnel - CLOSED
This agenda covers a closed session of the Finance, Property & Personnel Committee. The meeting includes procedural items such as approving previous minutes and moving into closed session under specific sections of the Municipal Act. No public decisions or financial figures are detailed in this document.
- Approval of Minutes from September 21, 2021 Closed Session
- Closed session regarding personal matters about identifiable individuals (Municipal Act s. 239(2)(b))
- Closed session regarding proposed or pending acquisition or disposition of land (Municipal Act s. 239(2)(c))
Finance, Property & Personnel
The Hastings County Finance, Property & Personnel Committee met via Zoom to review year-to-date expenditures through August 31, 2021. The committee considered action correspondence regarding Information Technology Server Infrastructure, Winter Snow Removal contract renewals, Municipal Modernization Intake 3 applications, and Quinte Health Care's use of the North Hastings Professional Building.
- Review of Year to Date Expenditure Reports dated to August 31, 2021
- Action Correspondence on Information Technology Server Infrastructure
- Action Correspondence on Winter Snow Removal/Winter Maintenance Contract Renewals
- Action Correspondence on Municipal Modernization Intake 3 Applications
- Action Correspondence on Quinte Health Care Utilization of Space at North Hastings Professional Building
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee met to review year-to-date expenditure reports for Hastings-Quinte Paramedic Services, showing total expenditures of $15,078,209 against a budget of $23,382,799. The committee also reviewed letters submitted to the Ministry of Health regarding 2022 response time standards for both Hastings County and Prince Edward County. Additionally, an operational update report and a proposal for 2022 ambulance purchases were presented for recommendation to County Council.
- Review of Year to Date Expenditure Reports dated to August 31, 2021, with total expenditures of $15,078,209.
- Letter to Ministry of Health re: Response Time Standard Notification for Hastings County 2022.
- Letter to Ministry of Health re: Response Time Standard Notification for Prince Edward County 2022.
- Report from CAO Jim Pine on the Hastings Prince Edward Ontario Health Team (HPE OHT).
- Action item regarding 2022 Ambulance Purchases.
Community and Human Services Committee - CLOSED
The Hastings County Community and Human Services Committee met on October 13, 2021, via Zoom. The agenda consisted entirely of procedural items and two closed sessions regarding a proposed or pending acquisition or disposition of land by the municipality. No specific details about the land transaction were disclosed in this document.
- Closed session under Section 239(2)(c) of the Municipal Act for land acquisition/disposition
- Approval of Closed Session Minutes from September 8, 2021
Community and Human Services
The Hastings County Community and Human Services Committee met to review the Belleville Point-in-Time Count report, which indicates an increase in homelessness compared to 2018. The committee also received updates on summer programs including 'Bonanza in a Box' and 'Food2You,' as well as reports on housing strategies and warming centres. No new motions were recorded in the provided agenda text for this specific meeting.
- Presentation of the Belleville Point-in-Time Count report showing increased homelessness duration and numbers since 2018
- Update on the 'Bonanza in a Box' summer camp program serving 600 children across 15 locations
- Update on the 'Food2You' program delivering 39,000 meals to children in July and August
- Review of the Housing and Homelessness Strategy Update and Warming Centre Program Updates
- Report on North Hastings Non-Profit Housing Corporation retention of subsidy surplus
County Council
Hastings County Council will review reports from five committees, including Community and Human Services and Finance. The agenda includes a delegation from Highland Shores Children's Aid requesting a proclamation for Dress Purple Month. Council is also expected to consider by-laws and special resolutions listed in the attached documents.
- Adoption of minutes from the September 15, 2021 session
- Delegation from Highland Shores Children's Aid regarding Dress Purple Month
- Report from the Community and Human Services Committee
- Report from the Planning and Development Committee
- First, second & third reading of by-laws
Planning and Development
The Hastings County Planning and Development Committee is meeting to review Draft Official Plan Amendment No. 5 and hear applications for two Bell Canada easements in Wollaston and a new residential lot in Stirling-Rawdon. The agenda also includes the approval of minutes from the August 12, 2021 meeting and a review of year-to-date expenditures as of July 31, 2021. Staff reports recommend approval for all three land division items subject to specific conditions.
- Draft Official Plan Amendment No. 5
- Bell Canada easements on Lot 22 & 21, Concession 7, Wollaston (Files B46/21 & B47/21)
- New residential lot creation on Park Lots 5 & 6, Stirling-Rawdon (File B68/21)
- Review of Year to Date Expenditure Report dated July 31, 2021
Finance, Property & Personnel
The Hastings County Finance, Property & Personnel Committee met to review year-to-date expenditure reports through July 31, 2021. The committee considered action correspondence regarding a time and attendance solution for Long-Term Care and Hastings Quinte Paramedic Services, as well as Safe Restart Funding and COVID-19 funding for the Hastings Prince Edward County Health Unit. These items were recommended for ratification by County Council.
- Review of Year to Date Expenditure Reports dated to July 31, 2021
- Recommendation to County Council regarding Long-Term Care and Hastings Quinte Paramedic Services Time & Attendance / Employee Scheduling Solution
- Recommendation to County Council regarding Safe Restart Funding
- Recommendation to County Council regarding COVID-19 Funding for Hastings Prince Edward County Health Unit
- Discussion of POA Early Resolution Amendments
Finance, Property & Personnel - CLOSED
This was a closed session meeting held on September 21, 2021. The agenda consists entirely of procedural items and a single closed session item regarding labour relations or employee negotiations under Section 239(2)(d) of the Municipal Act. No public decisions, contracts, or financial figures were listed in the provided text.
- Approval of minutes from the May 18, 2021 Closed Session
- Closed session discussion on labour relations or employee negotiations
County Council - CLOSED
This agenda covers a closed session held on September 15, 2021, via Zoom. The council moved into closed session pursuant to Section 239(2)(d) of the Municipal Act to discuss labour relations or employee negotiations. No public items were decided or discussed.
- Motion to move into Closed Session for labour relations or employee negotiations
County Council
Hastings County Council is meeting via Zoom to adopt the minutes from August 26, 2021. The primary item is the approval of a Corporate COVID-19 Prevention & Mandatory Vaccination Program Policy, which requires all employees, volunteers, contractors, and councillors to provide proof of full vaccination by September 29, 2021. Non-compliant individuals without valid medical or creed-based exemptions will face daily testing and potential unpaid leave.
- Approval of Corporate COVID-19 Prevention & Mandatory Vaccination Program Policy
- Deadline of September 29, 2021, for staff to provide proof of full vaccination
- Adoption of minutes from the August 26, 2021 session
- Revision to existing Policy 59 – COVID-19 Pandemic Policy
Community and Human Services
The Hastings County Community and Human Services Committee will review the Director's report, including updates on Canada's Homelessness Strategy and the Grace Inn Shelter. The agenda includes a request for proposals for a prefabricated emergency unit in Bancroft and a recommendation for incremental funding. Additionally, the committee will discuss child care rate increases and security camera replacements at social housing properties.
- Request for Proposal for a prefabricated emergency unit in Bancroft under Reaching Home: Canada’s Homelessness Strategy
- Recommendation for incremental funding for Reaching Home: Canada’s Homelessness Strategy
- Child Care: Rate Increase for Child Care Service Provider
- Security Camera Tender Replacement at Social Housing Properties
- Matthew Place Elevator and Air Handling Unit Projects
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee met via Zoom to review financial reports for Hastings Manor and Centennial Manor. The agenda includes recommendations to County Council regarding funding for medication safety technology and infrastructure upgrades, such as fuel tanks and generators. The committee also reviewed correspondence from the Ministry of Long-Term Care.
- Funding recommendations for Medication Safety Technology at Hastings Manor and Centennial Manor
- Review of Hastings Manor Fuel Tank and Generator Upgrades
- Handrail Replacement and Wall Guard Protection project
- Ministry of Long-Term Care Information Share
- Year to Date Expenditure Report dated July 31, 2021
Community and Human Services Committee - CLOSED
The Hastings County Community and Human Services Committee convened a closed session on September 8, 2021. The agenda consists entirely of procedural items, including the motion to enter closed session under Section 239(2)(k) of the Municipal Act regarding negotiation positions. No specific public decisions, contracts, or policy changes are detailed in the document.
- Motion to move into Closed Session pursuant to Section 239(2)(k) of the Municipal Act
- Approval of Closed Session Minutes from June 9, 2021
County Council
The August 26, 2021 Hastings County Council meeting is primarily procedural, focusing on the adoption of previous minutes and the review of information correspondence. The agenda includes a copy of the YMCA of Central East Ontario's 2020 Annual Report and financial statements for informational purposes. Additionally, the council will receive reports from five standing committees, including Planning and Development and Finance, Property & Personnel.
- Adoption of Minutes from the July 13, 2021 session
- Informational review of YMCA of Central East Ontario 2020 Annual Report
- Report of the Planning and Development Committee (August 2021)
- Report of the Finance, Property & Personnel Committee (August 2021)
- First, Second & Third Reading of By-Laws
County Council - CLOSED
This agenda covers a closed session of Hastings County Council held on August 26, 2021. The meeting includes procedural items such as adopting minutes from July 13, 2021, and disclosure of interest. No specific decisions or public outcomes are detailed in the document.
- Closed session regarding proposed acquisition or disposition of land
- Closed session regarding labour relations or employee negotiations
Planning and Development
Hastings County's Planning and Development committee meets August 12, 2021 to consider land division applications, including four severances for residential lots in Tudor & Cashel, Marmora & Lake, and Tweed. The committee will also review year-to-date spending, correspondence on gypsy moth and a blue-green algae bloom, and economic development updates. Several items are procedural, including approval of June 15 minutes and routine correspondence.
- Consent B27/21 (Kelso): re-establish a 6.07 ha (15 ac) lot on Glanmire Lake Lane, Tudor & Cashel; staff recommend approval with conditions including rezoning to Special Limited Service Residential
- Consent B30/21 (11959093 Canada Inc.): residential lot at Lot 109, RCP 2131, Marmora & Lake
- Consents B41/21 and B42/21 (Paddon): two residential lots at Lot 10, Concession 1, Tweed (Hungerford)
- Review of Year to Date Expenditure Report to June 30, 2021 and cheque registers from June 8-18 and July 7-20, 2021
- Action correspondence on a Gypsy Moth Tracker/Public Reporting Tool, following a Marmora & Lake Council resolution on gypsy moth infestation
Finance, Property & Personnel
The Hastings County Finance, Property and Personnel Committee meets on August 12, 2021 to approve minutes from June 15, 2021 and review year-to-date expenditure reports to June 30, 2021 plus cheque register summaries from June 2-30 and July 8-30, 2021. The only substantive action item is a proposed revision to the COVID-19 Pandemic Policy. The agenda is otherwise procedural; no dollar amounts or contract awards are listed for decision at this meeting.
- Year to Date Expenditure Reports dated to June 30, 2021
- Cheque Register Summary Reports dated June 2 to June 30, 2021 and July 8-30, 2021
- COVID-19 Pandemic Policy Revision (action correspondence and recommendation to County Council)
- Approval of minutes of the June 15, 2021 meeting
- Next meeting scheduled for September 21, 2021
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee is scheduled to meet by Zoom on August 11, 2021. The agenda includes approving minutes from June 9, 2021, reviewing year-to-date expenditure reports to June 30, 2021, and considering several service agreements and purchases for Hastings Manor and Centennial Manor. The committee will also receive a Director's report and set its next meeting for September 8, 2021.
- Renewal of service agreement for hairdresser at Hastings Manor
- Ratification of agreement with Loyalist College for a compressed PSW program
- Renewal of service agreements with Praxair Respiratory Services and Life Labs for both Manors
- Approval of a diesel tank tender cancellation at Hastings Manor
- Hastings Manor Building Automation System replacement
Community and Human Services
The Community and Human Services Committee meets on August 11, 2021 to approve prior minutes, review cheque registers and year-to-date spending, and consider correspondence on housing, child care and homelessness programs. Several items are recommendations to County Council, including a Seniors Community Grant application, Reaching Home homelessness funding, and tenders for repairs at 424 Bleecker Avenue in Belleville and 23 McCamon Street in Tweed. The agenda is largely routine; no final decisions are recorded in the agenda itself.
- Approval of minutes from the June 9, 2021 meeting
- Cheque Register Summary Reports for July and August 2021 and Year to Date Expenditure Report dated June 30, 2021
- Reaching Home: Canada's Homelessness Strategy — COVID-19 Incremental Funding Allocation 2021-2022
- Reaching Home: Ontario Rural and Remote Capital Funding Application
- Sidewalk Replacement Tender at 424 Bleecker Avenue, Belleville and Plumbing Tender/Repairs at 23 McCamon Street, Tweed
Hastings/Quinte Emergency Services Committee - CLOSED
The Hastings/Quinte Emergency Services Committee of Hastings County, ON held a closed session meeting on August 11, 2021 at 10:30 AM via Zoom. The agenda covers moving into closed session under Section 239(2)(c)(d) of the Municipal Act for a proposed or pending land acquisition or disposition and for labour relations or employee negotiations. The only substantive items are two verbal reports on those same matters, plus approval of the May 12, 2021 closed session minutes. No decisions, dollar amounts, or outcomes are disclosed in this agenda.
- Closed session under Section 239(2)(d) of the Municipal Act — labour relations or employee negotiations (verbal report)
- Closed session under Section 239(2)(c) of the Municipal Act — proposed or pending acquisition or disposition of land (verbal report)
- Approval of the Minutes of the May 12, 2021 Closed Session meeting
- Motion to move into Closed Session pursuant to Section 239(2)(c)(d) of the Municipal Act
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee meets August 11, 2021 by Zoom to approve minutes, review year-to-date spending to June 30, 2021 and cheque registers, and receive correspondence. Members will consider an operational update report and a safe driving policy update for recommendation to County Council. Correspondence includes Ministry of Health letters on 2021 funding and the Dedicated Offload Nurses Initiative, plus a letter from Centre Hastings about a new 24-hour paramedic base.
- Ministry of Health letter: up to $472,971 in additional 50/50 Land Ambulance Services Grant base funding for 2021, bringing total maximum base funding to $9,187,118
- Ministry of Health letter: up to $232,140 in one-time 2021/22 funding for the Dedicated Offload Nurses Program
- Cheque register summary reports for June, July and August 2021, including July payments totalling $996,087.91
- Year to Date Expenditure Reports dated to June 30, 2021, showing net costs of $4,252,288 apportioned among Hastings County, Belleville and Quinte West
- Letter from Centre Hastings re: New 24 Hour Paramedic Base
County Council - CLOSED
The Hastings County Council met in a closed session on July 13, 2021, to discuss labour relations and employee negotiations. The agenda included procedural steps such as adopting previous minutes and disclosing interests, but the specific details of the negotiations are not public.
- Closed session under Section 239 (2)(d) of the Municipal Act for labour relations
- Adoption of Closed Session Minutes from June 10, 2021
- Disclosure of Interest for the July 13, 2021 session
County Council
Hastings County Council held a virtual meeting to adopt minutes from the previous session and pass by-laws. The primary decision was approving By-Law 2021-0015, which authorizes the signing of a collective agreement with the Ontario Public Service Employees’ Union Local 496 for office, clerical, and technical employees. The agreement is retroactive to January 1, 2021, and expires December 31, 2024.
- By-Law 2021-0015 authorizes signing a Collective Agreement with OPSEU Local 496
- Collective Agreement covers office, clerical, and technical employees
- Agreement is retroactive to January 1, 2021, and expires December 31, 2024
- Adoption of minutes from the June 24, 2021 session
County Council
Hastings County Council meets to review correspondence on the Quinte Region Drought Plan and border re-opening requests. The agenda includes resolutions from other municipalities regarding homelessness, a proposed railway acquisition, and gypsy moth infestation control. Committee reports and by-law readings are also scheduled for the session.
- Quinte Conservation Drought Plan final report (Feb 2021) received
- Resolution supporting CN Railway's proposed acquisition of Kansas City Southern Railway
- Resolution supporting Centre Hastings' request for gypsy moth surveillance and treatment
- Resolution supporting Niagara Region's motion on homelessness and mental health
- Retirement recognition for Erin Rivers, Director of Community and Human Services
Planning and Development - CLOSED
Hastings County's Planning and Development committee is holding a closed meeting on June 15, 2021, by Zoom. The only substantive item is a closed session under Section 239(2)(e) of the Municipal Act, covering litigation or potential litigation affecting the municipality. The agenda also includes approval of minutes from the March 16, 2021 meeting and a disclosure of interest item. No decisions on planning matters are listed on the public agenda.
- Closed session under Section 239(2)(e) of the Municipal Act for litigation or potential litigation
- Approval of minutes from the March 16, 2021 meeting
- Disclosure of interest item for the June 15, 2021 meeting
- Meeting held by Zoom at 9:30 AM
Planning and Development
Hastings County's Planning and Development Committee meets June 15, 2021 by Zoom to receive a staff information report on proposed changes to Ontario's D-Series Land Use Compatibility Guidelines, Odour Guideline and Environmental Compliance Policy. The committee will also receive correspondence, review the year-to-date expenditure report to April 30, 2021 and cheque register, and consider Official Plan Amendment No. 4 for the Municipality of Centre Hastings. Uncontested land severance consents provisionally approved by the Director of Planning between May 7 and June 3, 2021 are listed for approval, and the next meeting is set for Thursday August 12, 2021.
- Staff information report on Ministry of Environment, Conservation and Parks proposed changes to D-Series Land Use Compatibility Guidelines, Odour Guideline and Environmental Compliance Policy
- Official Plan Amendment No. 4 – Municipality of Centre Hastings
- Review of Year to Date Expenditure Report dated to April 30, 2021 and Cheque Register dated May 5 to May 21, 2021
- Uncontested consents provisionally approved by the Director of Planning from May 7 to June 3, 2021, including residential severances in Madoc, Stirling-Rawdon, Marmora & Lake, Tyendinaga and Centre Hastings, and Bell easements in Faraday
- Correspondence including Bay of Quinte Remedial Action Plan 'WaterLogs' – May 2021, Trans-Northern Pipelines 2021 Water Crossing Inspection Program notice, letter of support for the Madawaska Kanu Centre, and reply from Solicitor General Sylvia Jones on the exotic animal resolution
Finance, Property & Personnel
The Finance, Property and Personnel Committee reviewed the 2020 independent audit, which reported a $3.5 million surplus and noted an uncorrected $392,960 discrepancy in accounts payable to the Province. The committee also recommended approval of 2021 budget by-laws, authorized the purchase of two new vans for $88,812.40, and discussed various administrative updates including policy revisions and asset management plans.
- 2020 Audit presentation by Baker Tilly showing $3,534,472 actual surplus
- Recommendation to Council to approve 2021 budget by-laws for county levy and tax ratios
- Authorization to purchase 2 new vans from Hunter Ford for $88,812.40
- Recommendation to convey Harvest Glen Subdivision road allowances to Stirling-Rawdon Township
- Discussion of LAS Gas Appointment and Retainer Agreement and Hastings Manor flooring tender
County Council - CLOSED - (Council ONLY)
The Hastings County Council held a closed session on June 10, 2021, restricted to council members only. The meeting was conducted via Zoom and focused on labour relations and employee negotiations under Section 239(2)(d) of the Municipal Act. The agenda included procedural items such as adopting previous closed session minutes and disclosures of interest.
- Closed session regarding labour relations or employee negotiations
- Adoption of Closed Session Minutes from March 25, 2021
- Disclosure of Interest for the June 10, 2021 session
Community and Human Services Committee - CLOSED
The Community and Human Services Committee held a closed session on June 9, 2021. The meeting was conducted via Zoom and focused on labour relations or employee negotiations under Section 239 (2)(d) of the Municipal Act. The agenda included procedural items such as approving previous minutes and disclosing interests, but no public decisions or specific outcomes are recorded in the provided text.
- Closed session regarding labour relations or employee negotiations
- Approval of Closed Session Minutes from March 10, 2021
- Disclosure of Interest for the June 9, 2021 session
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee reviewed financial reports and received updates on COVID-19 prevention funding for Hastings Manor and Centennial Manor. The committee authorized the County CAO to award the air conditioning tender for Hastings Centennial Manor to the lowest bidder, pending provincial and federal approval. Members also received information on a compressed Personal Support Worker program at Loyalist College and a hairdressing agreement.
- Authorized air conditioning tender award for Hastings Centennial Manor to lowest bidder
- Received COVID-19 funding updates: Hastings Manor $135,700/month and Centennial Manor $50,300/month for April-June 2021
- Received information on Loyalist College compressed PSW program
- Reviewed hairdressing agreement for Hastings Centennial Manor
- Approved Cheque Register Summary Reports for May 2021
Community and Human Services
The Community and Human Services Committee reviewed financial reports and recommended several funding allocations to County Council. Key recommendations include approving $1,153,397 in Phase 3 Social Services Relief Funding, $1,430,958 for EarlyON child and family centers, and $324,625 for the Journey Together initiative. The committee also recommended authorizing a service agreement for a mobile medical isolation unit at the Grace Inn shelter and receiving the 2020 Housing and Homelessness Annual Progress Report.
- Recommendation to ratify $1,153,397 Phase 3 Social Services Relief Funding allocation
- Recommendation to approve $1,430,958 EarlyON Child and Family Centre funding for 2021
- Recommendation to approve $324,625 Journey Together funding for Algonquin Inodewizwin Child and Family Centre
- Recommendation to authorize service agreement for mobile medical isolation unit at Grace Inn shelter
- Recommendation to receive and file Housing Services Annual Progress Report 2020
County Council
Hastings County Council meets May 27, 2021 by Zoom to adopt minutes from April 29, 2021 and receive committee reports. The CAO reports two by-laws for consideration: 2021-0010 to establish the 2021 County Levy for general purposes and 2021-0011 to set 2021 tax ratios for the County and its lower-tier municipalities. The Emergency Services Committee recommends buying powered air-purifying respirators for paramedics from Tenaquip for $171,707 plus HST, fully provincially funded, and ratifying a paramedic college agreement with CTS Canadian Career College. The Planning and Development Committee received a staff report on settlement area boundary adjustments and a delegation on source water protection.
- By-law 2021-0010 to establish the 2021 County Levy for general purposes
- By-law 2021-0011 to establish 2021 tax ratios for Hastings County and lower-tier municipalities
- Purchase of powered air-purifying respirators for paramedics from Tenaquip for $171,707 plus HST, at 100% provincial funding
- Ratify Clerk's signing of paramedic college agreement with CTS Canadian Career College
- Planning staff report on settlement area boundary adjustments under the Provincial Policy Statement (2020)
Economic and Tourism Development Advisory Committee
The Economic and Tourism Development Advisory Committee meets May 19, 2021 to approve minutes from February 17, 2021 and receive a staff report on SMART Goals to Guide Economic and Tourism Development Activities. The report proposes three actions: redirecting tourism marketing toward existing seasonal residents and cottagers, running a paid campaign showcasing vacant and for-sale businesses in Ottawa and GTA markets, and exploring a directory of licensed professional contractors. Staff also seek committee volunteers to help review a proposed menu of activities and to share investment marketing materials through their networks.
- Staff report proposes a menu of activities and local businesses to be promoted to seasonal residents, cottagers and campers, up and running by July 1, 2021
- Proposed paid social media campaign targeting Ottawa and GTA markets to showcase vacant and for-sale businesses, with marketing collateral by July 2021 and both items running by August 2021
- Proposed directory of licensed renovators and trades businesses to address gaps, particularly north of Highway 7, with review completed by Fall 2021
- Staff request at least three committee members to volunteer to help review the proposed menu and marketing materials
- Next meeting scheduled for June 16, 2021
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets May 18, 2021 to review year-to-date spending to March 31, 2021 and cheque registers from April 12–27, 2021, and to consider recommendations to County Council. Items include buying two facilities vans from Hunter Ford for $88,812.40, approving 2021 levy and tax-ratio by-laws tied to a $16,017,926 levy, and ratifying a West Nile virus larviciding letter. The agenda also lists correspondence on joint and several liability prejudgment interest, a facilities van purchase, an Ontario Health Team update, and Township of Stirling-Rawdon street transfers.
- Purchase of 2 new vans from Hunter Ford for $88,812.40 ($44,406.20 each incl. HST), within a $91,700 2021 budget allocation
- 2021 budget by-laws: County levy for general purposes ($16,017,926 approved March 25, 2021) and 2021 tax ratios
- Ratify CAO letter to Hastings Prince Edward Public Health permitting larviciding to control West Nile virus
- Year-to-date expenditure reports to March 31, 2021 and cheque register summaries for April 12–27, 2021
- Correspondence: letter to Attorney General requesting elimination of prejudgment interest on municipal claims; Ontario Health Team update; Township of Stirling-Rawdon street transfers
Finance, Property & Personnel - CLOSED
The Finance, Property & Personnel Committee held a closed session on May 18, 2021. The meeting was conducted via Zoom and focused on a verbal report regarding the security of municipal property, as permitted under the Municipal Act. The agenda included standard procedural items such as approving previous minutes and disclosures of interest.
- Closed session pursuant to Section 239 (2)(a) of the Municipal Act regarding 'the security of the property of the municipality'
- Verbal report on municipal property security
- Approval of Closed Session Minutes from April 20, 2021
Planning and Development
Hastings County's Planning and Development Committee meets May 18, 2021 by Zoom. The agenda includes a presentation by George Offshack on Source Water Protection, review of the Year to Date Expenditure Report to March 31, 2021 and cheque register for April 7–21, 2021, and discussion of Settlement Area Boundary Adjustments. The meeting also lists uncontested land severance consents provisionally approved by the Director of Planning between April 9 and May 6, 2021.
- George Offshack delegation on Source Water Protection update
- Review of Year to Date Expenditure Report to March 31, 2021 and Cheque Register April 7–21, 2021
- Settlement Area Boundary Adjustments discussion
- Uncontested consents provisionally approved by Director of Planning April 9–May 6, 2021, including residential and lot addition files in Hastings Highlands, Tyendinaga, Tweed, Centre Hastings, Limerick, and Marmora & Lake
- Information correspondence: Bay of Quinte Remedial Action Plan WaterLogs April 2021; Ontario Minister of Natural Resources and Forestry letter on Exotic Animals dated April 27, 2021; Eastern Ontario Trails Alliance minutes March 11, 2021
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee reviewed year-to-date expenditure reports and received correspondence regarding paramedic services. Key items include a recommendation to ratify a clinical placement agreement with CTS Canadian Career College and updates on community paramedic services. The committee also reviewed statistical reports and health and safety matters.
- Clinical Placement Agreement with CTS Canadian Career College
- Community Paramedic Update
- Purchase of Powered Air Purifier Respirator
- Statistical Report for March 2021
- Correspondence regarding new 24-hour paramedic base in Tweed
Hastings/Quinte Emergency Services Committee - CLOSED
The Hastings/Quinte Emergency Services Committee held a closed session on May 12, 2021. The agenda consisted entirely of procedural items, including moving into closed session under the Municipal Act for personal matters and labour relations, approving previous minutes, and adjourning. No public decisions, contracts, or policy changes were listed on the agenda.
- Closed session pursuant to Section 239 (2)(b) of the Municipal Act regarding personal matters about identifiable individuals
- Closed session pursuant to Section 239 (2)(d) of the Municipal Act regarding labour relations or employee negotiations
- Approval of Closed Session Minutes from March 10, 2021
County Council - CLOSED - (Council ONLY)
Hastings County Council is holding a closed session at 9:30 AM on Thursday, April 29, 2021, by Zoom. The only substantive item is a closed session under Section 239(2)(b) of the Municipal Act, covering personal matters about an identifiable individual, including municipal employees. The agenda also includes a call to order, disclosure of interest, adoption of the March 25, 2021 closed session minutes, and adjournment. No other business is listed.
- Closed session under Section 239(2)(b) of the Municipal Act on personal matters about an identifiable individual, including municipal employees
- Adoption of the Closed Session Minutes of March 25, 2021
- Meeting held by Zoom; the Clerk's minutes are the official record
- Disclosure of interest item listed for the April 29, 2021 session
County Council
Hastings County Council holds its regular April 29, 2021 session by Zoom. The agenda is largely procedural: adopting the March 25 minutes, receiving correspondence, and receiving committee reports (Community and Human Services, Long-Term Care, Planning and Development, Finance). No special resolutions are listed; by-laws are up for first, second and third reading, and a confirmatory by-law closes the meeting.
- Adoption of the March 25, 2021 meeting minutes
- Information correspondence includes a Warden's letter on exotic animal regulations and EOWC/EORN letters on broadband funding
- Halton Region resolution on long-term care standards, recommended for support by the Hastings/Quinte LTC Committee
- Committee reports from Community and Human Services, Long-Term Care, Planning and Development, and Finance, Property & Personnel
- First, second and third reading of by-laws, plus a confirmatory by-law
Planning and Development
Hastings County's Planning and Development Committee meets April 20, 2021 to hold a public meeting on Official Plan Amendment No. 2 and to hear a presentation on the Quinte Region Drought Plan. The committee will also consider land division items, economic development matters, and routine approvals such as minutes and cheque registers. Most agenda items are procedural; the Official Plan Amendment public meeting is the main substantive item.
- Public meeting on Hastings County Official Plan Amendment No. 2, advertised to begin at 9:30 a.m.
- Presentation by Mark Boone, Quinte Conservation Authority, on the Quinte Region Drought Plan
- Hearing list includes application B48/19 by Glen & Louise Watson for a new residential lot in Hastings Highlands (McClure), Lots 6, 7, Concession 10
- Uncontested consents provisionally approved by the Director of Planning from March 5 to April 8, 2021, including residential lots and lot additions in Stirling-Rawdon, Tyendinaga, Tudor & Cashel, and Bancroft
- Funding application to the Ontario Highlands Tourism Development Partnership Program for Short Term Accommodation Workshops
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets April 20, 2021 to review cheque registers, correspondence, and several action items recommended to County Council. A delegation from the Quinte Humane Society presents its plan for a new Animal Care and Adoption Centre at 34 Wallbridge Loyalist Road in Belleville, with a $5 million Phase 1 budget and a request that the County and its municipalities consider matching donations. The committee will also consider items on federal gas tax funding, a heating control system, accessibility compliance, community health funding, and an EORN service agreement.
- Quinte Humane Society delegation on a proposed $5 million, 12,000 sq ft Animal Care and Adoption Centre at 34 Wallbridge Loyalist Road, with $3.1 million raised and $1 million loans each from Quinte West and Belleville
- Approval of Cheque Register Summary Reports dated March 4 to March 29, 2021
- Action items recommended to County Council: distribution of Federal Gas Tax Funding, County Administration Building heating control system, AODA desk audit, allocation of Community and Health Partnership Funding, and EORN Purchase of Service Agreement
- Information correspondence on escalating municipal claims, COVID-19 vaccine allotment, and funding for LTC home improvements in Bancroft and Napanee
- Approval of minutes from the March 16, 2021 meeting
Finance, Property & Personnel - CLOSED
Hastings County's Finance, Property & Personnel committee is holding a closed meeting on April 20, 2021, immediately after the Planning and Development Committee meeting. The agenda covers moving into closed session, disclosures of interest, approval of prior closed-session minutes, and two closed-session items. The public agenda does not disclose the substance of the closed items.
- Closed session under Section 239(2)(a) and (b) of the Municipal Act for property security and personal matters about an identifiable individual
- Verbal report on a personnel matter under Section 239(2)(b)
- Second closed item on security of municipal property under Section 239(2)(a)
- Approval of Closed Session Minutes from the March 16, 2021 meeting
- Meeting held by Zoom immediately following the Planning and Development Committee meeting
Community and Human Services
Hastings County's Community and Human Services Committee meets April 14, 2021 to receive updates and recommendations on housing, homelessness, and social services programs. Items include a Belleville Police camera-registry initiative, a $24,300 seniors' Wi-Fi grant, and the final allocation of $522,300 in provincial Social Services Relief Fund Phase 2 funding to local agencies. Most items are receive-and-file updates rather than new decisions.
- Final Phase 2 Social Services Relief Fund allocations totaling $522,300 to agencies including Bridge Street United Church ($204,631) and Community Development Council ($56,178)
- New Horizons for Seniors grant of $24,300 for free Wi-Fi and tablets in five seniors' social housing buildings in North and Central Hastings
- Belleville Police Service CAMSAFE initiative asking Hastings County to register its CCTV cameras in Belleville
- Warden Phillips' letter of support for Grace Inn Shelter Transition House at 45 South Front Street, Belleville, providing supported housing for six men
- Updates on homelessness enumeration, Home For Good, an emergency isolation centre, and 2021 EarlyON child care funding allocations
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee meets April 14, 2021 to review its March 10 minutes, cheque registers, and correspondence. Members will consider a Halton Region resolution endorsing AMO's 48 recommendations to the Long-Term Care COVID-19 Commission and urging higher standards with increased funding. The agenda also lists a Centennial Manor air conditioning tender award and the Director's April report.
- Halton Region resolution endorsing AMO's 48 recommendations to the LTC COVID-19 Commission
- Centennial Manor air conditioning tender award
- Cheque Register Summary Reports for Hastings and Centennial Manor dated April 2021
- Loyalist College Compressed PSW Program correspondence
- LTC Prevention & Containment Funding Announcement
County Council - CLOSED
Hastings County Council is holding a closed session meeting on March 25, 2021, under the Municipal Act to discuss personal matters about an identifiable individual and labour relations or employee negotiations. The agenda also includes adoption of closed session minutes from January 28, 2021, and verbal reports on both closed session items. No decisions or details are disclosed in the agenda itself.
- Closed session under Section 239(2)(b) for personal matters about an identifiable individual
- Closed session under Section 239(2)(d) for labour relations or employee negotiations
- Adoption of closed session minutes from January 28, 2021
- Verbal reports on both closed session items
County Council
Hastings County Council meets March 25, 2021 by Zoom to adopt February minutes, receive committee reports, and consider the 2021 Budget. Council will also receive correspondence including a provincial memo on COVID-19 vaccination for frontline emergency personnel and new border testing orders, and a request from the Township of Perry to support extending a Community Safety and Well-Being Plan deadline. By-laws and special resolutions are also listed for reading.
- 2021 Budget presented for Council consideration (agenda pages 129-260)
- Resolution from Township of Perry requesting extension for a Community Safety and Well-Being Plan, with a Finance, Property & Personnel Committee motion to support it
- Provincial memo on Phase 1 COVID-19 vaccination for frontline police, paramedics, and firefighters, plus new Quarantine Act border testing orders
- Reports from Community and Human Services, Emergency Services, Long-Term Care, Planning and Development, and Finance committees
- First, second and third reading of by-laws and a confirmatory by-law
Planning and Development - CLOSED
Hastings County's Planning and Development committee is holding a closed meeting on March 16, 2021, to discuss labour relations or employee negotiations under Section 239(2)(d) of the Municipal Act. The agenda also includes approval of closed session minutes from November 17, 2020, and a verbal report on the same labour relations matter. No public business or decisions are listed on this agenda.
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- Approval of closed session minutes from the November 17, 2020 meeting
- Verbal report on labour relations or employee negotiations in closed session
Planning and Development
Hastings County's Planning and Development Committee meets March 16, 2021 by Zoom to consider several subdivision files in Centre Hastings, Stirling-Rawdon, and Bancroft, plus a 2021 draft budget and zoning by-laws. The agenda also includes routine items like cheque registers, correspondence, and approval of February minutes. Several subdivision items involve draft or final approval of plans of subdivision.
- Part Lot Control By-law for Plan 21M-284, Block 10 (Municipality of Centre Hastings)
- Final approval of Phase 2 of Plan of Subdivision 12T-17-001 Harvest Glen (Township of Stirling-Rawdon)
- Draft approval of Plan of Subdivision 12T-19-001 Fountain Hill (Town of Bancroft)
- Draft approval of Plan of Subdivision 12T-20-002 Preserve at Bancroft Ridge (Town of Bancroft)
- 2021 Draft Budget and zoning by-laws for the March 16, 2021 meeting
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets March 16, 2021 to review the 2021 draft budget and routine financial matters. The committee will consider a letter from the Ministry of Municipal Affairs and Housing confirming $83,527 in 2021 COVID-19 Recovery Funding, which requires the treasurer's signed acknowledgement by March 31, 2021. Several action items go to County Council, including an occupational health and safety policy update, a public salary disclosure item, a waste disposal feasibility study, and a lease renewal with Kingston Health Sciences Centre for dialysis space.
- 2021 Draft Budget (pages 49-177)
- Provincial 2021 COVID-19 Recovery Funding of $83,527.00 for Hastings County, requiring signed acknowledgement by March 31, 2021
- Human Resources Policy Statement S1 - Occupational Health and Safety Policy update, no changes recommended
- Five County Waste Disposal Feasibility Study
- North Hastings Professional Building lease renewal with Kingston Health Sciences Centre (Dialysis)
Finance, Property & Personnel - CLOSED
Hastings County's Finance, Property & Personnel committee is holding a closed meeting on March 16, 2021, immediately after the Planning and Development Committee meeting, by Zoom. The entire session is closed to the public under Section 239 of the Municipal Act, covering personal matters about an identifiable individual, labour relations or employee negotiations, and instructions for negotiations. The agenda is procedural: moving into closed session, disclosures of interest, approving prior closed minutes, and receiving closed-session items and verbal reports. No decisions, dollar amounts, or project details are disclosed in this agenda.
- Closed session under Section 239(2)(b)(d)(k) of the Municipal Act
- Approval of Closed Session Minutes of the January 19, 2021 meeting
- Closed session item on negotiations under Section 239(2)(k)
- Verbal report on personal matters about an identifiable individual under Section 239(2)(b)
- Verbal report on labour relations or employee negotiations under Section 239(2)(d)
Hastings/Quinte Long-Term Care Committee - CLOSED
The Hastings/Quinte Long-Term Care Committee is holding a closed meeting on March 10, 2021, by Zoom. The agenda is procedural: the committee will move into closed session under Section 239(2)(b)(d) of the Municipal Act, covering personal matters about an identifiable individual and labour relations or employee negotiations. Members will also disclose any conflicts of interest, approve closed session minutes from October 14, 2020, and receive verbal reports in closed session before adjourning. No substantive decisions or dollar amounts are listed in the agenda itself.
- Closed session under Section 239(2)(b)(d) of the Municipal Act: personal matters about an identifiable individual and labour relations or employee negotiations
- Approval of closed session minutes from the October 14, 2020 meeting
- Verbal reports to be received in closed session
- Disclosure of interest item for the March 10, 2021 meeting
- Meeting held by Zoom at 1:30 PM
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee meets to review the 2021 draft budget for Hastings and Centennial Manor, approve February 2021 cheque registers, and receive an asset management plan. The plan, prepared by consultant Assetica, found county assets in good condition but identified an infrastructure gap requiring additional investment. The committee will also discuss COVID-19 prevention funding and a handrail installation at Hastings Manor.
- 2021 Draft Budget for Hastings and Centennial Manor (pages 121-165)
- Asset Management Plan identifies infrastructure gap; assets rated 1.89 to 2.16 out of 6 (6 being worst)
- Cheque register approval: $751,883.85 total for February 2021 (Hastings and Centennial Manor)
- LTC COVID-19 Prevention & Containment Funding announcement
- Installation of handrails and wall guard at Hastings Manor
Hastings/Quinte Emergency Services Committee - CLOSED
The Hastings/Quinte Emergency Services Committee is holding a closed meeting on March 10, 2021, by Zoom. The session is closed to the public under Section 239(2)(d) of the Municipal Act, covering labour relations or employee negotiations. Members will also approve closed session minutes from November 10, 2020, and hear a verbal report on the same labour matter. No decisions or details are listed in the agenda itself.
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- Verbal report on labour relations or employee negotiations in closed session
- Approval of closed session minutes from the November 10, 2020 meeting
- Disclosure of interest item for the March 10, 2021 meeting
- Meeting held by Zoom at 11:00 AM
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee meets March 10, 2021 to review its 2021 draft budget, a 2020 year-end review of the Department of Emergency Services, and January 2021 statistics. It will also receive correspondence, including a Ministry of Long-Term Care letter about up to $5,946,200 in one-time funding for community paramedicine for seniors on the long-term care waitlist. The agenda also includes approval of February 10, 2021 minutes and a March 2021 cheque register summary.
- 2021 Draft Budget for Hastings/Quinte Emergency Services
- Ministry of Long-Term Care letter: up to $5,946,200 over four years (2020-2024) for community paramedicine services for seniors on the provincial long-term care waitlist
- Department of Emergency Services 2020 Year End Review (PowerPoint report)
- Statistical Report for January 2021
- Cheque Register Summary Report dated March 2021: $563,865.30 total (Feb 2021)
Community and Human Services
The Community and Human Services Committee meets to review correspondence and reports, including Ontario's new provincial-municipal vision for social assistance. The committee will also consider the 2021 draft budget and several action items related to children's services, overnight warming centres, and facility renovation costs. The meeting includes routine approval of minutes and cheque registers.
- Ontario Works report on provincial social assistance transformation released February 11, 2021
- Children's Services – Provincial Child Care and Early Years Funding Re-investment
- Overnight Warming Centres – Staff Report
- Facilities – Increased Costs for Move Out Renovations
- 2021 Draft Budget
Community and Human Services Committee - CLOSED
Hastings County's Community and Human Services Committee is holding a closed meeting on March 10, 2021, by Zoom. The agenda is almost entirely procedural: the only substantive item is a closed session held under Section 239(2)(b)(d) of the Municipal Act, covering personal matters about an identifiable individual and labour relations or employee negotiations. The agenda also lists approval of the January 13, 2021 closed session minutes and a disclosure-of-interest item; no decisions or dollar amounts are stated in the agenda text.
- Closed session under Municipal Act Section 239(2)(b)(d) for personal matters about an identifiable individual and labour relations or employee negotiations
- Verbal reports to be given in closed session
- Approval of Closed Session Minutes of January 13, 2021
- Disclosure of Interest item for the March 10, 2021 session
- Meeting held by Zoom at 9:30 AM
Provincial Offences - CLOSED
The Joint Provincial Offences Board for Hastings County is holding a meeting by Zoom on March 4, 2021. The agenda is largely procedural: call to order, disclosures of interest, approval of closed minutes from February 12, 2020, and adjournment. The only substantive item is a motion to move into closed session under Section 239(2)(d) of the Municipal Act for a verbal report on labour relations or employee negotiations, so the public portion contains no decisions on contracts, fees, or bylaws.
- Motion to move into closed session under Section 239(2)(d) of the Municipal Act, cited as 'labour relations or employee negotiations' (verbal report)
- Approval of the Closed Minutes of the February 12, 2020 meeting
- Meeting held by Zoom from the County Administration Building, Belleville, Ontario
- No public hearings, contracts, dollar amounts, or fee changes listed on the agenda
Provincial Offences
The Joint Provincial Offences Act Board meets March 4, 2021 to elect a chair, approve minutes from February 12, 2020, and receive updates on Provincial Offences Act modernization, COVID-19 recovery, and 2019 annual reports. The board will also consider a POA write-off report and the 2021 draft budget. Much of the agenda is procedural, with several items listed only as correspondence to be received.
- 2021 Draft Budget for the Provincial Offences Act operations
- POA Write-off Report listed under action correspondence and recommendation to County Council
- Year to Date Expenditure Reports dated to November 30, 2020
- Information correspondence on POA Modernization, Recovery Process, and COVID-19 operational update
- 2019 POA Annual Report and Statistical Report
9-1-1 Sub-committee
The Hastings/Quinte E-911 Sub-Committee meets March 4, 2021 by Zoom to elect a chair, approve minutes from its February 12, 2020 meeting, and receive information articles on 911 issues. It will also receive staff reports on the 9-1-1 Coordinator's 2020 annual report, 2020 statistical information, and a Next Generation 9-1-1 update, and review a draft 2021 budget. The agenda is largely procedural; no dollar amounts or specific decisions beyond receiving reports are stated in the agenda text.
- Election of committee chair
- Approval of minutes from the February 12, 2020 meeting
- Staff Report: 9-1-1 Coordinator's Annual Report for 2020
- Staff Report: 9-1-1 Statistical Information for 2020
- Staff Report: Next Generation 9-1-1 Update for 2020, with video to be shown
County Council
Hastings County Council is holding its regular monthly session on February 25, 2021, by Zoom. The agenda covers routine business: adopting January minutes, receiving correspondence, hearing committee reports (Community and Human Services, Emergency Services, Long-Term Care, Planning and Development, Finance), and reading by-laws. The agenda document itself is largely procedural and does not list specific decisions or dollar amounts beyond what is in the attached reports.
- Adoption of minutes from the January 28, 2021 session
- Information correspondence includes a letter from Hastings and Prince Edward Public Health about a funding offer
- Committee reports scheduled from Community and Human Services, Emergency Services, Long-Term Care, Planning and Development, and Finance, Property & Personnel
- First, second and third reading of by-laws (listing at pages 85-89)
- No special resolutions listed; confirmatory by-law and adjournment to follow
Economic and Tourism Development Advisory Committee
The Economic and Tourism Development Advisory Committee meets to elect a chair, approve minutes, and receive staff reports on tourism recovery programs and 2020 results. The committee will discuss the 2020 year-end report, experiential tourism training, and 2021 priorities, with recommendations going to the Planning and Development Committee. Information items include the Tourism Recovery and Innovation Program (TRIP) and the COVID-19 Tourism Adaptation Fund.
- Election of Committee Chair
- Approval of minutes from November 18, 2020 meeting
- Staff report: Economic and Tourism Development 2020 Year-end Report
- Staff report: Experiential Tourism Training
- Staff report: Economic and Tourism Development Priorities for 2021
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets February 16, 2021 to approve prior minutes, review cheque registers and expenditure reports, and consider action items recommended to County Council. Those items include renewing the Integrity Commissioner contract, adopting a working-from-home policy for emergencies or pandemics, and an Asset Management Plan. The committee also receives correspondence on Eastern Ontario Regional Network board nominations.
- Cheque Register Summary Reports dated January 6 to January 26, 2021
- Integrity Commissioner Contract Renewal recommended to County Council
- Policy #58 - Working from Home During any Emergency or Pandemic
- Asset Management Plan
- Letter from Eastern Ontario Wardens' Caucus re: EORN Board of Directors' Nominations
Planning and Development
Hastings County's Planning and Development committee meets by Zoom to hear a delegation from Ed McLellan, Raymond March and Gordon Powell on a Five Counties Energy from Waste project, proposing a joint feasibility committee with Hastings County's share estimated at about $18,200. The committee also reviews cheque registers, correspondence, an economic development year-end report, and planning items including a part lot control by-law and an exotic animal template by-law. Several agenda sections list no business, including land division correspondence and hearings.
- Delegation proposes a five-county energy-from-waste feasibility committee; consultant cost estimated at $160,000-$200,000, with Hastings County's share about $18,200
- Delegation reports 183 landfill sites across five counties covering 2,024 acres, with 2019 costs of $27,485,000
- Part Lot Control By-law for Plan 21M-302, Block 23 (Township of Stirling-Rawdon)
- Delegation of Holding Public Meetings and an Exotic Animal Template By-law on the agenda
- Review of cheque registers dated January 8 to January 25, 2021; Economic & Tourism Development 2020 Year-end Report
Community and Human Services
Hastings County's Community and Human Services Committee meets to receive 2020 annual reports from its Employment and Financial Assistance, Children's Services, and Housing Services divisions, and to consider several housing-related recommendations to County Council. The committee will also review a cheque register, correspondence, and a letter of support for affordable seniors housing in Tweed. Most items are routine approvals and information updates.
- Employment and Financial Assistance Services 2020 annual report: Ontario Works caseload was 1,609 households (2,875 people) at year-end, with $18.9M in benefits issued
- Children's Services 2020 annual report
- Housing Services 2020 annual report
- Housing Services letter of understanding with Gleaner's Food Bank
- Housing Services security contract award and Trent Moira Co-operative Homes subsidy surplus retention
Hastings/Quinte Long-Term Care Committee
The Hastings/Quinte Long-Term Care Committee meets to review COVID-19 prevention and containment funding for Hastings Manor and Centennial Manor, along with year-to-date expenditure reports and the Director's January 2021 report. The meeting is largely routine, with most items being received for information rather than decided.
- Hastings Manor to receive $218,000 in LTC prevention and containment funding, including a $69,500 adjustment for April 1 to June 30, 2020 costs
- Centennial Manor to receive $92,500 in LTC prevention and containment funding, including a $58,500 adjustment for April 1 to June 30, 2020 costs
- Year to Date Expenditure Report to November 30, 2020 and cheque register summaries for January and February 2021
- Director's Report for Hastings and Centennial Manor - January 2021
- Communications including Ministry of LTC information share and EOWC review of Eastern Ontario long-term care facilities
Hastings/Quinte Emergency Services Committee
The Hastings/Quinte Emergency Services Committee meets to review year-to-date spending to November 30, 2020, and to receive updates on COVID-19 response, community paramedic programs, and a new paramedic base. The committee will also consider recommending a Long-Term Care community paramedic expression of interest to County Council, contingent on 100% Ministry funding.
- Review of Year to Date Expenditure Reports to November 30, 2020 and Cheque Register Summary Reports for January and February 2021
- COVID-19 Response Update: over 60,000 swabs performed; remote patient monitoring program with 9 patients registered
- Community Paramedic Program Update: $146,659 one-time Ministry of Health funding for High Intensity Support at Home until March 31, 2021
- Expression of Interest for Community Paramedic Long-Term Care proposal, submitted January 7, 2021, at 100% provincial funding
- New Paramedic Base Update Report and Statistical Report for December 2020 year-end
County Council - CLOSED - (Council ONLY)
Hastings County Council is holding a closed session meeting on January 28, 2021, by Zoom. The entire session is closed to the public under Section 239(2)(b) of the Municipal Act, covering personal matters about identifiable individuals, including municipal employees. The agenda also includes adoption of closed session minutes from December 15, 2020, and adjournment. No substantive decisions or details are disclosed in this agenda.
- Closed session under Section 239(2)(b) for personal matters about an identifiable individual, including municipal employees
- Second closed session item under Section 239(2)(b) for personal matters about an identifiable individual, including municipal employees
- Adoption of Closed Session Minutes of December 15, 2020
- Disclosure of Interest at the January 28, 2021 session
County Council
Hastings County Council meets on January 28, 2021 to adopt December 2020 minutes, receive correspondence and committee reports, and elect a Deputy Warden to serve through 2022. The agenda also includes a delegation from the Trenton Military Family Resource Centre and a confirmatory by-law. No by-laws or special resolutions are listed for consideration beyond the confirmatory by-law.
- Election of Deputy Warden, with Councillors Bonnie Adams and Carl Stefanski each addressing Council for five minutes; term runs through 2022
- Delegation from Trenton Military Family Resource Centre (Makala Chapman, Tamara Kleinschmidt, and Honorary Colonel Brian Smith)
- Letter from Solicitor General extending the Community Safety and Well-being Plan deadline to July 1, 2021
- Reports from Community and Human Services, Planning and Development, and Finance, Property & Personnel committees
- Confirmatory By-Law for January 2021
Finance, Property & Personnel - CLOSED
Hastings County's Finance, Property & Personnel committee is holding a closed meeting on January 19, 2021, immediately after the Planning and Development Committee meeting, by Zoom. The agenda is entirely procedural: it covers moving into closed session, disclosures of interest, approval of the prior closed-session minutes, and four closed-session items. No decisions, dollar amounts, or substantive details are disclosed in this agenda.
- Closed session under Section 239(2)(b) of the Municipal Act — personal matters about an identifiable individual, including municipal employees (two items)
- Closed session under Section 239(2)(d) — labour relations or employee negotiations
- Closed session under Section 239(2)(e) — litigation or potential litigation, including matters before administrative tribunals (verbal report)
- Approval of the minutes of the December 15, 2020 closed meeting session
- Meeting held by Zoom immediately following the Planning and Development Committee meeting
Planning and Development
Hastings County's Planning and Development committee meets January 19, 2021 by Zoom. The main item is a delegation from Hastings Destination Trails Inc., which is asking the County to sign an agreement in principle supporting its application for $15,000 in Tourism Recovery and Innovation Program funding from the Ontario Highlands Tourism Organization. The committee will also review the November 30, 2020 year-to-date expenditure report and December cheque register, receive correspondence, and consider a 2021 funding request from Trenval Small Business Centre. No land division items or zoning by-laws are listed for this meeting.
- Hastings Destination Trails Inc. delegation (Cathy Trimble and Carey McMaster) seeking County support for a $15,000 TRIP funding application to OHTO RTO 11, project completion March 31, 2021
- Review of Year to Date Expenditure Report to November 30, 2020 and cheque register for December 7-11, 2020
- Trenval Small Business Centre 2021 funding request under Economic Development Business
- Agreement between EOTA and OFATV listed under Planning/E9-1-1 Business
- Correspondence including Quinte Conservation Planning Information & Fees for 2021 and a Drainage Act regulatory proposal from Minister Ernie Hardeman
Finance, Property & Personnel
Hastings County's Finance, Property and Personnel Committee meets January 19, 2021 to review year-to-date spending and forward several items to County Council. Members will consider a 2021 weed inspector appointment, two insurance renewals, a $298,000 Safe Restart funding agreement, and a non-union salary adjustment. The meeting follows the Planning Meeting by Zoom.
- 2021 property and liability insurance renewal with McDougall Insurance Brokers and Marsh at $877,202, a $199,436 (29%) increase; staff to seek an alternate quote from Frank Cowan
- Occupational Accident insurance renewal with Chubb Insurance Company of Canada at $60,392 plus taxes, unchanged from 2020
- Appointment of John Anstey as County Weed Inspector for 2021 at $47.00 per hour plus mileage
- Safe Restart Funding agreement of $298,000 to support COVID-19 operating costs and pressures in 2021
- Year to Date Expenditure Reports to November 30, 2020 and Cheque Register Summary Reports from November 30 to December 24, 2020
Community and Human Services Committee - CLOSED
The Community and Human Services Committee of Hastings County, Ontario, is holding a closed session meeting on January 13, 2021. The entire session is closed to the public under Section 239(2)(e) of the Municipal Act, which covers litigation or potential litigation affecting the municipality. The agenda also includes approval of closed session minutes from December 9, 2020. No substantive items are listed on the public agenda.
- Closed session under Section 239(2)(e) of the Municipal Act for litigation or potential litigation
- Approval of Closed Session Minutes from December 9, 2020
- Meeting held via Zoom at 9:30 AM
- Disclosure of Interest item listed
- No public agenda items — entire session is closed
Community and Human Services
Hastings County's Community and Human Services Committee meets January 13, 2021 by Zoom to review funding recommendations and contracts, mostly under the provincially funded Community Homelessness Prevention Initiative (CHPI). Items include rent supplements for Three Oaks Foundation's 8-unit transition home in Belleville, $8,000 for Bancroft Community Transit, and a $30,000/year contract amendment with North Hastings Community Trust. The committee also reviews the January 2021 cheque register and November 30, 2020 expenditure report, and several housing and children's services funding matters.
- Rent supplement program of $32,000 annually ($8,000 per quarter) for Three Oaks Foundation's 8-unit transition home in Belleville, effective January 1, 2021
- $8,000 in CHPI funding for Bancroft Community Transit for transportation services in North Hastings
- Contract amendment with North Hastings Community Trust to fund a Housing Worker at $30,000 per year instead of the Home Share Program
- Cheque Register Summary Report dated January 2021 and Year to Date Expenditure Report dated November 30, 2020
- Approval of minutes from the December 9, 2020 meeting