Hearst public meetings in 2024
104 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Meeting of Council
At this regular meeting, Hearst Council will consider adopting reports from its operations, planning, parks, finance, policy, and economic development committees, including a proposed agreement with GFL Environmental Inc. for recycling collection services. The agenda also includes two notices of motion: one for solar lighting on pedestrian trails and another for establishing a welcoming committee. The meeting will close with a closed session for litigation and human resources matters.
- Agreement with GFL Environmental Inc. for recycling collection services
- Notice of motion by Councillor Lanoix: solar lighting on pedestrian trails
- Notice of motion by Councillor Lemaire: establishment of a welcoming committee
- Correspondence from Ministry of Natural Resources on geologic carbon storage projects and Bill 228
- Closed meeting for litigation and human resources
Parks and Recreation Committee
The Parks and Recreation Committee will consider renewing the lease with the Hearst Army Cadets for three years (until December 31, 2027) and will recommend that Council vote in favor of a motion to study installing solar lighting along pedestrian trails north and south of the Mattawishkwia River. The committee's recommendations will be tabled at a public meeting of the Municipal Council.
- Renewal of lease with Hearst Army Cadets for 3 years, until Dec 31, 2027, with annual rent of $915.59 plus HST for 2025, adjusted for inflation
- New lease clause requiring Cadets to hold a valid Explosives Licence
- Cadets to move to a different office/storage space at Claude Larose Recreation Centre, as requested by Lumberjacks de Hearst
- Notice of motion from Councillor Lanoix to study solar lighting along pedestrian trails north and south of the Mattawishkwia River
Economic Development Committee
The Economic Development Committee is recommending that Council vote in favor of Councillor Lemaire's motion to direct staff to study establishing a welcoming committee, in partnership with local organizations, to help recruit and retain new workers in Hearst. The study would have no direct financial implications, only staff time. The recommendation will be tabled at a public Council meeting.
- Recommendation to Council to vote in favor of Councillor Lemaire's motion on a welcoming committee
- Motion dated November 26, 2024, seconded by Councillor Lanoix
- Staff report from Chief Administrative Officer dated December 10, 2024
- Study would have no direct financial implications
Policy Committee
The Policy Committee is recommending that Council adopt a new, simplified business licensing by-law that would only require licences for taxi businesses and non-resident hawkers/peddlers, repealing the 1981 by-law. The committee is also recommending approval of a 5-year janitorial contract with Bee-Clean Building Maintenance for Town Hall, renewal of a 5-year corporate services and lease agreement with Hearst Connect Corporation, and support for Mayor Marc Dupuis's nomination to the Northeastern Public Health board.
- Adoption of new Business Licensing By-law, effective January 1, 2025, repealing By-laws 70-81 and 108-02
- 5-year janitorial services contract with Bee-Clean Building Maintenance for Town Hall
- 5-year renewal of corporate services and lease agreement with Hearst Connect Corporation
- Support for nomination of Mayor Marc Dupuis to the Board of Health of Northeastern Public Health
- Estimated annual revenue from new licensing by-law: $3,000 (down from $4,500)
Finance Committee
The Finance Committee is recommending that Council adopt a 2025 salary grid for non-union municipal employees with a 3.48% increase based on a five-year rolling average of the Ontario CPI, and authorize a $16,000 grant to Dr. Vafi for optometry services, conditional on five years of practice in the community. The committee is also receiving information on changes to Ontario Provincial Police billing for 2025.
- 2025 salary grid adjustment for non-union employees: 3.48% increase (cost $144,768.06)
- $16,000 grant to Dr. Vafi for optometry recruitment, conditional on 5-year practice
- Information item on OPP billing changes for 2025
Planning Committee
The Hearst Planning Committee is meeting to discuss and recommend action on two main items: a zoning amendment to allow a lot boundary realignment at 649 Allen Street, and the sale of a vacant property at 13 Ninth Street to the highest bidder. The committee will also receive information on provincial Bill 185 and building permit activity.
- Zoning amendment to reduce lot area and rear yard for PIN 65037-0057 (649 Allen St.)
- Sale of 13 Ninth St. to Bryan and Pamela Wilson for $15,000
- Information on Bill 185 and university exemption from Planning Act
- Building permit comparison report (Nov 2023 vs Nov 2024)
Conseil de la Bibliothèque publique de Hearst
Le conseil de la bibliothèque publique de Hearst tient sa réunion ordinaire du 5 décembre 2024. Il discutera de l'emplacement de la bibliothèque, examinera les rapports financiers et statistiques pour octobre et novembre 2024, et étudiera le budget proposé pour 2025. Aucune affaire nouvelle ni correspondance n'est à l'ordre du jour.
- Budget 2025 proposé, incluant des subventions municipales et provinciales et des dépenses de fonctionnement
- Rapport des soldes de vérification pour octobre 2024
- Statistiques pour octobre et novembre 2024
- Liste des déboursés pour octobre et novembre 2024
- Inspection mensuelle de novembre 2024
Regular Meeting of Council
At this regular meeting, Hearst Council will adopt reports from its committees, including a long-term loan for the Foyer des pionniers bed addition project. Council will also consider motions to establish a welcoming committee and install solar lighting on pedestrian trails. The agenda includes correspondence from various ministries and municipalities, and a closed session for appointments and a human resources matter.
- Long-term loan for Foyer des pionniers bed addition project
- Motion by Councillor Lemaire to establish a welcoming committee
- Motion by Councillor Lanoix for solar lighting on pedestrian trails
- Adoption of reports from Operations, Planning, Finance, Policy, and Economic Development committees
- Closed session: appointment of members to municipal committees and boards, and Director of Parks and Recreation position
James Bay OPP Detachment Board 1
The James Bay O.P.P. Detachment Board 1 is meeting to handle routine administrative business, including electing a chair and vice-chair, reviewing an insurance quotation, and setting 2025 meeting dates. The agenda also includes correspondence from the Ministry of the Solicitor General and discussion of OAPSB membership fees.
- Election of Chair and Vice-Chair
- Insurance quotation from Intact Public Entities: total annual premium $3,443 (excluding taxes)
- 2024 OAPSB membership fees and conference costs (e.g., member conference pass $750 early bird, $800 full price)
- Proposed 2025 meeting dates: March 13, June 19, September 11, December 18
- Correspondence from Ministry of the Solicitor General on board composition, thematic training, and modernizing policing
Economic Development Committee
The Economic Development Committee is recommending that Council adopt a by-law amending Schedule 'A' of By-law No. 50-2023 to change municipal hangar rental fees at the René Fontaine Municipal Airport. The proposed fees are based on aircraft weight and include daily, weekly, and monthly rates for heated and unheated space. The committee will table this recommendation at a public Council meeting.
- Proposed hangar rental fees for aircraft under 1,500 kg: $80/day unheated, $135/day heated; $270/week unheated, $350/week heated; $380/month unheated, $490/month heated
- Proposed hangar rental fees for aircraft 1,500 kg and over: $170/day unheated, $250/day heated; $430/week unheated, $550/week heated; $600/month unheated, $790/month heated
- By-law amendment to Schedule 'A' of By-law No. 50-2023 (airport user fees)
- Heated space rates introduced because a heating source will be installed in the hangar in coming months
Finance Committee
The Finance Committee is recommending that Council approve free rent for Dépôt Gamelin, subject to the organization meeting the municipal Donation Policy and insurance requirements, including proof of non-profit status, financial statements, and $2 million liability coverage. The committee also recommends creating a Finance Coordinator position and a new Facilities Maintenance Department with a Facilities Manager position, both by amending the Salary Administration Program by-law. Additionally, it recommends a $500 contribution to NOSM University for its 20th anniversary and denying a contribution request from the Université de Hearst Student Association. The committee will receive information on 2025 provincial funding allocations (OCIF and OMPF).
- Free rent for Dépôt Gamelin, conditional on Donation Policy compliance (insurance, non-profit proof, financial statements); annual revenue loss of $14,071.50 if approved
- Creation of Finance Coordinator position (Salary Grid 11, $36.80–$47.32/hour) by amending By-law 28-91
- Creation of Facilities Maintenance Department and Facilities Manager position by amending By-law 28-91
- $500 monetary contribution to NOSM University for 20th anniversary activities in May 2025
- Denial of Université de Hearst Student Association's request for contribution for Toronto student trip
Policy Committee
The Policy Committee is recommending a simplified business licensing by-law limited to transient traders and taxi services, and a five-year extension of free downtown parking on Friday evenings and Saturdays. It also recommends adopting the 2025 council meeting calendar, renewing a communication tower rental agreement with André Communication, and endorsing resolutions from NOMA and Good Roads. The committee will also discuss appointments in closed session.
- Draft simplified business licensing by-law limited to transient traders and taxi services
- Free downtown parking Friday after 6 p.m. and Saturdays until Dec. 31, 2029
- 2025 Council meeting calendar adoption
- Renewal of rental agreement with André Communication for fire department repeater station
- Endorsement of NOMA resolution on OFIA 2025 Ontario budget recommendations
Planning Committee
The Planning Committee is recommending that Council adopt a by-law to sign a service agreement with Tecnor Business Solutions Inc. for monitoring and servicing municipal alarm systems, following the closure of CommunicAction. The committee will also receive an information report comparing building permit activity between October 2023 and October 2024.
- Resolution to adopt by-law authorizing agreement with Tecnor Business Solutions Inc. for alarm monitoring and servicing
- Agreement runs until December 31, 2025, with annual cost of $3,720 + HST for 10 buildings at $31/month each
- Transition from CommunicAction and Futur Électronique to Tecnor and Northern 911
- Building permit comparison report: October 2023 vs October 2024
Operations Committee
The Operations Committee is meeting to receive information on three items: extending pavement marking and crack sealing contracts for 2025-2026, a water quality audit report, and the September 2024 water and wastewater report. No decisions are being made; all items are for information only.
- Extension of pavement markings and crack sealing contracts for 2025-2026 with Northern Crack Sealers Inc. and Vallée Stripe and Seal Ltd.
- 2024 costs: $74,030 for crack sealing (roads and airport) and $54,127.41 for line painting
- Drinking water quality audit found no deficiencies, with one opportunity for improvement regarding chlorine levels
- Water and wastewater report for September 2024
Centre-ville Hearst Downtown
The Centre-ville Hearst Downtown board is holding a regular meeting to discuss ongoing business and new items. Key topics include Christmas decorations, the Magie de Minuit event, bookkeeping services, and planning for 2025, including the budget and objectives. The agenda also includes correspondence about a revised George Street closure request and administrative fees.
- Discussion of bookkeeping services proposal from Jean-François Richard, CPA
- Planning for Magie de Minuit 2024 on November 29
- Review of revised George Street closure request for October 31
- Discussion of 2025 budget and objectives
- Planning for Warm-up your heart / Poutine fest 2025
Comité sur les soins de longue durée de Hearst et de la région
Le Comité sur les soins de longue durée de Hearst et de la région se réunit le 14 novembre 2024. L'ordre du jour comprend l'adoption du procès-verbal de la réunion du 12 septembre, la poursuite du recrutement de deux citoyens, et des mises à jour sur les affaires en cours, notamment le Foyer des Pionniers, Vieillir chez soi, la Croix Rouge, l'Hôpital Notre-Dame, les services de soutien à domicile, l'Équipe de santé familiale Nord-Aski, la Municipalité de Mattice-Val Côté et la Ville de Hearst. Aucune présentation, correspondance ou huis-clos n'est prévu.
- 71 personnes sur la liste d'attente du Foyer des Pionniers, dont 26 en situation de crise (22 à l'hôpital, 4 dans la communauté)
- Les 66 lits du Foyer sont tous occupés; ajout de 12 lits en attente de résolution d'anomalies après inspection (rapport soumis le 6 septembre)
- Éclosion de COVID au 2e plancher de l'Hôpital Notre-Dame; 8 patients du 3e plancher en attente d'admission au Foyer
- La Croix Rouge a embauché Julie à temps plein à Hearst; le programme 'Mon aide pour retourner à la maison' a aidé 100 personnes depuis avril
- Recrutement de deux citoyens pour siéger au comité toujours en cours
Special Meeting of Council
At this special meeting, Hearst council will receive the 2023 consolidated and non-consolidated financial statements, with a recommendation to approve them and reappoint Baker Tilly HKC as auditor for 2024. Council will also consider a daycare transfer request, an after-hours answering services agreement, and a request for municipal support from Constance Lake First Nation. A closed session is scheduled for human resources matters.
- 2023 consolidated financial statements (auditor's report, statements, notes)
- 2023 non-consolidated financial statements
- Daycare place transfer request from Conseil scolaire public du Nord-Est de l'Ontario
- Agreement with Northern Communications Inc. for after-hours answering services
- Request for municipal support from Constance Lake First Nation
Conseil de la Bibliothèque publique de Hearst
Le conseil de la bibliothèque publique de Hearst tient une réunion ordinaire le 7 novembre 2024. Les membres discuteront de l'emplacement éventuel de la bibliothèque et examineront les rapports financiers et statistiques de septembre 2024, ainsi que les comptes rendus des Ami(e)s de la Bibliothèque.
- Discussion sur l'emplacement de la bibliothèque
- Rapport des soldes de vérification pour septembre 2024
- Rapport de statistiques pour septembre 2024
- Liste des déboursés pour septembre 2024
- Rapport d'inspection mensuelle pour octobre 2024
Regular Meeting of Council
This is a regular meeting of Hearst Town Council. Council will hear presentations from the Northeastern Ontario Public School Board about daycare services at École publique Passeport Jeunesse and from the Nuclear Waste Management Organization about implementing Canada's plan for used nuclear fuel. Council will also consider adopting reports from its operations, planning, parks and recreation, finance, and policy committees.
- Presentation on daycare services at École publique Passeport Jeunesse
- Presentation on implementing Canada's plan for used nuclear fuel
- Adoption of reports from Operations, Planning, Parks and Recreation, Finance, and Policy Committees
- Correspondence includes Enbridge Gas rate increase application and various municipal resolutions
Special Meeting of Council
At this special meeting, Council will consider a staff recommendation to apply for provincial funding under the Community Sport and Recreation Infrastructure Fund (Stream 1) for upgrades to the Claude Larose Recreation Centre. The project totals $904,200, with a municipal contribution of $271,260 (30%). If approved, the application will be submitted by the October 29, 2024 deadline.
- Funding application for $904,200 to Ministry of Sport for Claude Larose Recreation Centre upgrades
- Municipal contribution of $271,260 (30%) over 2025-2026
- Washroom upgrades in arena and pool areas totaling $328,800
- Elevator modernization costing $232,860
- Replacement of exterior entry doors totaling $342,000
Parks and Recreation Committee
The Parks and Recreation Committee is recommending that Council grant the Hearst Minor Hockey Association free use of a storage room in the basement of the Claude Larose Recreation Centre for the 2024-25 season, waiving the new rental fees. The committee will also receive information reports on Johnson's Lake beach usage and the 2024 summer camps.
- Free storage for Hearst Minor Hockey at Claude Larose Recreation Centre, 2024-25 season
- Estimated revenue loss of $1,444.25 + HST from waiving storage fees
- Johnson's Lake beach: 1,619 visitors in summer 2024, down from 1,941 in 2023
- Summer camps: 148 participants, revenues $30,870, expenses $32,953, deficit $2,082
Policy Committee
The Policy Committee is recommending that Council adopt a by-law to amend the Council Procedure By-law No. 62-18 to add a section on the conduct of meetings for municipal committees and local boards. It is also recommending that Council designate elected officials' participation in 2025 annual conferences as a priority commitment in the 2025 budget, totaling $73,927. These recommendations will be tabled at a public meeting of the Municipal Council.
- Amendment to By-law No. 62-18 to add a section on committee and local board meeting procedures
- Resolution to designate $73,927 for elected officials' participation in 2025 annual conferences as a 2025 budget priority
- Review of municipal by-laws on business licenses (work in progress)
Finance Committee
The Finance Committee will consider a request from Dépôt Gamelin for free rent at the Claude Larose Recreation Centre, potentially forgoing $14,071.50 plus HST in annual revenue. The committee will also discuss adopting a new employee service recognition policy, authorizing a cost-reduction agreement with Schooley Mitchell, and reviewing the OPP 2025 annual billing statement.
- Free rent request from Dépôt Gamelin, conditional on meeting Donation Policy requirements (financial statements, non-profit proof, insurance)
- New policy on recognition of years of service for municipal employees, with revised gift values
- Service Agreement with Schooley Mitchell for cost reduction assessment and recommendations
- OPP 2025 Annual Billing Statement for information
Hearst Planning Board
The Hearst Planning Board is holding a regular meeting to adopt minutes from August 14, 2024, and discuss new business. The agenda includes correspondence about annual provincial funding and potential items under new business, though no specific applications are listed. The meeting is largely procedural, with no public delegations or closed session planned.
- Adoption of minutes from August 14, 2024 meeting
- Correspondence: MMAH Annual Assistance to Planning Board (Ontario Transfer Payment Agreement)
- Next meeting scheduled for December 4, 2024
Operations Committee
The Operations Committee will consider authorizing staff to negotiate with GFL Environmental for the Town of Hearst to provide curbside recycling collection and lease the existing transfer station, following the town's opt-out of the provincial Blue Box program. The committee will also receive information reports on the water treatment plant sludge lagoon maintenance project and the August 2024 water and wastewater report, and will consider adopting the 2024 drinking water system inspection report.
- Resolution to authorize staff to initiate discussions with GFL Environmental regarding curbside recycling collection and leasing the transfer station
- Water treatment plant sludge lagoon maintenance project report: 7,063 cubic metres of residuals removed by Wessuc Inc. for $281,400 + HST, with a $168,000 shortfall financed from the 2025 water budget
- Hearst Drinking Water System 2024 Inspection Report: final score 96.74%, with one non-conformity related to a chlorine value of 0.20 mg/L below the 0.25 mg/L threshold for chloramination
- Water and wastewater report for August 2024 (information only)
Planning Committee
The Hearst Planning Committee is meeting to discuss two items: the disposition of the vacant property at 13 Ninth Street and a summary of building permit activities. The committee will consider a staff recommendation to authorize a public sale by tender with no minimum price for the property, which failed to sell in a 2020 tax sale. The building permit report compares activity between September 2023 and September 2024.
- Disposition of 13 Ninth Street: staff recommend public sale by tender with no minimum price
- Alternative option: sell per By-law 73-07 with appraisal, estimated cost $1,000
- Property previously failed to sell at tax sale with minimum price of $60,103.78
- Building permit comparison: 86 permits year-to-date Sept 2024 vs 96 in 2023
- Total construction value year-to-date Sept 2024: $17,214,400
Centre-ville Hearst Downtown
The Centre-ville Hearst Downtown board is meeting to discuss routine business, including approving the cheque list, planning Christmas decorations, and scheduling the Magie de Minuit event. They will also review a request to close George Street for Halloween trick-or-treating on October 31, 2024, from 2 p.m. to 6 p.m., which the Town of Hearst has already approved.
- Approval of cheque list from July 1 to September 30, 2024, including payments to Ville de Hearst ($7,500 EFT) and BakerTilly ($1,796.70)
- Discussion on purchasing new Christmas decorations, including moose-shaped decorations for downtown flower beds
- Request to close George Street (between 8th and 9th Streets) for Halloween on October 31, 2024, 2-6 p.m.
- Discussion on scheduling Magie de Minuit 2024, possibly in December to align with holiday shopping
- Nomination of Julie Picard Matte and Myriam Gaudreau as directors effective November 21, 2024
Regular Meeting of Council
This is a regular meeting of Hearst Town Council. The main items are the adoption of reports from several committees, including planning, parks and recreation, finance, and policy, and a decision on hiring an IT services provider. The agenda also includes correspondence from other municipalities and a closed session for union negotiations.
- Hiring of an IT services provider for the Town of Hearst
- Adoption of Planning Committee report dated September 24, 2024
- Adoption of Parks and Recreation Committee report dated September 26, 2024
- Adoption of Finance Committee report dated September 25, 2024
- Adoption of Policy Committee report dated September 25, 2024
Economic Development Committee
The Economic Development Committee is recommending that Council adopt a by-law amending the Airport User Fees By-law (No. 50-2023) to clarify land lease rates at the René Fontaine Municipal Airport. The change would distinguish between aviation-related uses (billed annually) and non-aviation-related uses (billed monthly), potentially increasing revenue from new non-aviation businesses. The committee is discussing this proposal at its public meeting.
- Proposed amendment to By-law No. 50-2023 to add definitions for aviation vs. non-aviation land lease rates
- Aviation-related rates remain annual; non-aviation rates would be monthly
- Example: $0.59/m² for commercial surrounding vacant land would be $120.95/year (aviation) vs. $1,451.40/month (non-aviation)
- Rates range from $0.15/m² (undeveloped lots) to $1.16/m² (commercial building footprint), plus property taxes
- Staff report from Director of Airport Services dated August 28, 2024
Parks and Recreation Committee
The Parks and Recreation Committee is recommending that council grant the Hearst Minor Hockey Association free use of the "Bunk House" at the recreation centre in exchange for the office space the association currently uses. The committee also received an information report on repairs to the community water park pavilion, funded by a $30,000 donation from Caisse Alliance. The meeting is a public session of the municipal council.
- Recommendation to authorize free use of Bunk House for Hearst Minor Hockey Association in exchange for office space
- Staff report recommends charging $2,973.60 + HST annually for Bunk House use per by-law 70-2024
- Information report on repairs to community water park pavilion at 911 Prince Street
- Caisse Alliance donated $30,000 for pavilion repairs and staining
- New railing to replace damaged one at water park pavilion
Conseil de la Bibliothèque publique de Hearst
The Hearst Public Library Board is holding a regular meeting with routine items: adopting minutes, reviewing correspondence, and receiving reports on finances, statistics, and inspections. A key discussion item is the library's location, including a newspaper article about the City of Hearst's purchase of the library building for $500,000. The board will also review policies and hold a closed session on human resources.
- Discussion of library location, including city's $500,000 purchase of 801 George Street building
- Review of policy revisions
- August 2024 verification balances report
- Statistics for June, July, August 2024
- Disbursement lists for June–August 2024
Finance Committee
The Finance Committee is meeting to recommend three items to Council: adopting a by-law for a new Lifeline monitoring services agreement, granting 20 hours of free pool use to Hearst Community Living, and approving a $3,000,000 loan agreement with Hearst Connect Corporation. The Lifeline item follows a notice that calls will be routed exclusively through Lifeline's system starting January 1, 2025, ending the current local operator arrangement.
- By-law to authorize Lifeline of Canada Holdings Ltd. monitoring services agreement (staff recommends Option 1)
- Resolution to grant 20 hours free use of Stéphane Lecours Swimming Pool to Hearst Community Living
- By-law to authorize $3,000,000 loan agreement with Hearst Connect Corporation for Infrastructure Ontario repayment
- Lifeline costs projected to rise from $28,444 in 2024 to $43,098 by 2030
Policy Committee
The Policy Committee is recommending that Council adopt a by-law to change regular Council meetings from every three Tuesdays to every fourth Tuesday, and to reschedule the October 22, November 13, and December 3, 2024 meetings to October 29, November 26, and December 17, 2024 respectively. The committee also recommends adding the OPP Detachment Board cost-sharing formula to its work in progress, and supporting correspondence from Northern Medical Officers of Health on public health funding and a resolution from the City of Quinte West regarding the Canada Community-Building Fund.
- By-law amendment to change Council meeting frequency to every fourth Tuesday and add a provision for meetings after long weekends to be held on Wednesday
- Reschedule 2024 meetings: Oct 22 to Oct 29, Nov 13 to Nov 26, Dec 3 to Dec 17
- Add OPP Detachment Board cost-sharing to work in progress; Mattice-Val Côté proposes 88% Hearst / 12% Mattice-Val Côté split
- Support correspondence from Northern Medical Officers of Health on public health funding for Northern Ontario
- Support City of Quinte West resolution urging federal supplement to Canada Community-Building Fund allocations
Planning Committee
The Planning Committee is recommending that Council donate a 1,350 m² portion of the municipal property at 1317 Edward Street to the Cochrane District Services Board for a six-unit apartment building. The recommendation includes giving public notice as required by the Sale of Land By-law. The committee is also discussing a study on increasing the permitted residential percentage in downtown buildings.
- Donation of 1,350 m² lot at 1317 Edward Street to Cochrane District Services Board for a 6-unit apartment building
- Lot dimensions: 30 m frontage, 45 m depth, measured from northeast property bar and north property line
- Rezoning required: property is in Institutional (I) zone; apartment buildings need RM2 zone
- Easement needed for water main and sanitary sewer crossing the donated lot
- Study on increasing residential percentage in downtown buildings (work in progress)
Centre-ville Hearst Downtown
The Centre-ville Hearst Downtown board is holding a regular meeting on September 16, 2024. They will decide on purchasing new Christmas decorations for 2024, review cheque lists, and discuss the 2024 Hearst BIA market and the Magic of Midnight event. The board will also address vacant board seats expiring in November 2024.
- Purchase of new Christmas decorations for 2024
- Cheque lists for July 1-31 and August 1-31, 2024
- Hearst BIA market 2024 (Saturdays in September, George Street closures)
- Magic of Midnight 2024 event
- Two board seats expiring November 2, 2024
Comité sur les soins de longue durée de Hearst et de la région
Le Comité sur les soins de longue durée de Hearst et de la région se réunit pour discuter de la gestion des soins de longue durée, notamment le recrutement de deux citoyens pour siéger au comité. Des mises à jour seront présentées par les membres sur les services de soutien à domicile, le Foyer des Pionniers, l'Hôpital Notre-Dame et d'autres organismes. La réunion est principalement consacrée aux affaires courantes et aux rapports des membres.
- Recrutement de deux citoyens pour siéger au comité
- Mise à jour sur le Foyer des Pionniers : liste d'attente de 69 personnes, 23 en situation de crise, construction de 12 lits presque terminée
- Mise à jour de l'Hôpital Notre-Dame : un lit de libre, éclosion de COVID-19 au 3e étage
- Changement de nom des services de soutien à domicile vers Santé Ontario à la maison / Ontario Health at Home
- Discussion sur la demande d'appui gouvernemental pour la Loi 7
Regular Meeting of Council
This is a regular meeting of Hearst Town Council. The agenda is largely procedural, with no public hearings or delegations. Council will adopt minutes, receive correspondence, and consider reports from its operations, planning, parks, finance, policy, and economic development committees. A closed session is scheduled for an OPP board appointment and a land acquisition proposal.
- Adoption of minutes from August 13 and September 5, 2024 meetings
- Correspondence on highway rest areas, NORM transport, salary disclosure, and 911 reports
- Reports from Hearst Planning Board, Downtown, and NOMA
- Adoption of committee reports (Operations, Planning, Parks, Finance, Policy, Economic Development)
- Closed session: OPP detachment board appointment and land acquisition
Economic Development Committee
The Economic Development Committee is recommending that Council authorize a 5-year land lease with Julien Plourde for the land under his private hangar at the René Fontaine Municipal Airport, with two 5-year extension options, retroactive to January 1, 2024. The lease would apply new, lower land lease rates, reducing the annual fee from $1,772.59 to approximately $1,159.35 (including property taxes), a decrease of about $613.24 per year. The agreement includes a clause allowing the hangar to be relocated if needed for commercial development or other Council-approved reasons.
- 5-year lease with Julien Plourde for 146.27 sqm at $0.59/sqm ($86.30/year) plus property taxes
- Two 5-year extension options, lease deemed effective January 1, 2024
- Annual lease income reduction of approximately $613.24
- Hangar displacement clause for commercial development or Council-approved reasons
- Lease modeled on prior agreement with NIALIO Management Corp.
Parks and Recreation Committee
The Parks and Recreation Committee is meeting to consider two requests: one from the HASTO committee for a 25% reduction in ice rental fees for their tournaments, and another from the Hearst Minor Hockey Association for free use of La Limite hall for the 2024-25 season. Staff recommend denying the HASTO fee reduction and approving the free hall use, subject to scheduling conflicts.
- Recommendation to deny HASTO's request for 25% discount on ice rental fees
- Recommendation to grant free use of La Limite hall to Hearst Minor Hockey Association for 2024-25 season
- Ice rental rates increased from $117.70/hr to $118.10/hr + HST for next season
- Non-profit tournament discount increased from 10% to 15%
- Free hall use valued at $1,226.52 + HST for 9 days
Special Meeting of Council
This is a special meeting of the Hearst Town Council. The only substantive item is a discussion of human resources, which will take place in closed session as permitted by the Municipal Act. The rest of the agenda is procedural, including adoption of the order of business and a confirmatory by-law.
- Closed session on human resources (Section 239 2) b) of the Municipal Act)
Finance Committee
The Finance Committee is recommending two by-laws for Council adoption: one increasing cemetery service fees and setting selling prices for new columbarium niches, and another revising rates for recreational services and municipal equipment/premises rentals. The cemetery fee increase is proposed in three steps (September 11, 2024, and September 1, 2025 and 2026) to better recover service costs, and HST would now apply to all cemetery services. The recreation rate revision is the second phase of a broader fee review, following ice surface and pool rate changes adopted in August 2024.
- Cemetery fee increases effective Sept 11, 2024, with further increases in 2025 and 2026
- New columbarium niche prices set (e.g., Goose/Butterfly D&E $2,309 total in 2024)
- HST to be applied to all cemetery services and sales
- Recreational service and municipal rental rate revisions (baseball field fees to be charged per preparation)
- Rates compared with Cochrane, Kapuskasing, and Timmins
Policy Committee
The Hearst Policy Committee will consider five items, including adopting a new lottery licensing by-law, committing staff to collaborate with Constance Lake First Nation on a potential affordable housing project, appointing a member to the James Bay OPP Detachment Board, authorizing a council training session, and supporting a Terrace Bay resolution on Northern Ontario labour shortages.
- Adopt new lottery licensing by-law, repealing By-law No. 23-88, setting fee at 3% of prize value
- Commit municipal staff to collaborate with Constance Lake First Nation on affordable housing feasibility study
- Appoint one member to James Bay OPP Detachment Board (closed session)
- Authorize Ministry of Municipal Affairs and Housing training session on Sept 23, 2024
- Support Terrace Bay resolution urging province to allocate 3,000 Ontario Immigrant Nominee Program spots to Northern Ontario
Planning Committee
The Planning Committee is recommending Council adopt a by-law to authorize an agreement with Northern 911 for conventional fire dispatch services. This follows the upcoming decommissioning of the current E911 system and the end of CommunicAction's dispatch service. The estimated cost is $14,382 per year plus a one-time setup fee of up to $2,000, with 2024 costs to be covered from reserves. The committee will also receive an information report on building permit activity.
- Agreement with Northern 911 for fire dispatch services, estimated $14,382/year plus $2,000 setup fee
- By-law to authorize signing the Northern 911 agreement
- Building permit activity comparison report (August 2023 vs August 2024)
Operations Committee
The Operations Committee is recommending council authorize the purchase of a Freightliner 108SD Plus waste collection vehicle from Expert Garage for $410,055 plus HST, to be delivered in 2025 and designated as a priority commitment to the 2025 capital budget. The committee will also receive the July 2024 water and wastewater operations report for information, which notes a high haloacetic acid (HAA) result and a boil water advisory that was lifted.
- Purchase of Freightliner 108SD Plus waste collection vehicle from Expert Garage for $410,055 plus HST, delivered 2025
- July 2024 water/wastewater report: HAA running average exceeds limit at 85.8 ug/L (max 80)
- Boil water advisory issued July 29 for Town Garage water service line repair, lifted August 2
- 20 call-outs to date in 2024 (cap of 28) for water/wastewater alarms
- MECP unannounced inspection of drinking water system on August 1
Centre-ville Hearst Downtown
The Centre-ville Hearst Downtown board is holding a regular meeting to discuss ongoing business, including the upcoming Hearst BIA market in September and a request to close George Street for the event. The agenda also includes contacting the Rotary Club about borrowing tables and other items, and confirming the annual meeting rescheduled to August 22, 2024.
- Request to close George Street for Hearst BIA 2024 market
- Market dates: September 7, 14, 21, 28, 2024
- Contact Rotary Club to confirm table loan and request donations
- Annual meeting rescheduled to August 22, 2024
- No correspondence or presentations on agenda
Hearst Planning Board
The Hearst Planning Board is holding a public meeting to consider two consent applications by Michel Alary to create two new rural lots from a property in Way Township, Town of Hearst. The board will also discuss rescheduling its October 2, 2024 meeting to October 23, 2024. The agenda includes adoption of minutes from the July 10, 2024 meeting, which was rescheduled due to lack of quorum.
- Public meeting for consent applications C05-24 & C06-24 - Michel Alary to create two new rural lots
- Request to validate title - PIN 65031-1284
- Rescheduling of October 2, 2024 meeting to October 23, 2024
- Adoption of minutes from July 10, 2024 meeting
Regular Meeting of Council
This is a regular meeting of Hearst Town Council. Council will adopt reports from the Operations, Planning, Finance, and Policy committees, and will consider a revision of recreation services user rates, including ice surface and swimming pool rental rates. The agenda also includes correspondence from the Ministry of Natural Resources, OPP, and Ministry of Transportation, and minutes from various boards and committees.
- Revision of recreation services user rates (ice surfaces, swimming pool)
- Adoption of Operations Committee report dated August 6, 2024
- Adoption of Planning Committee report dated August 6, 2024
- Adoption of Finance Committee report dated August 7, 2024
- Adoption of Policy Committee report dated August 7, 2024
Policy Committee
The Policy Committee will consider recommendations to repeal By-law No. 44-01, which established the Hearst Police Services Board, and appoint Mayor Sigouin and Councillor Baillargeon to the new James Bay OPP Detachment Board 1. The committee will also discuss endorsing resolutions on healthcare and forestry issues.
- Repeal By-law No. 44-01 (Hearst Police Services Board) and appoint Mayor Sigouin and Councillor Baillargeon to James Bay OPP Detachment Board 1
- Endorse AMO-OMA resolution urging provincial government to address physician shortage in Hearst and Ontario
- Support NOMA resolution recognizing the role of nurse practitioners in Ontario's healthcare
- Support OFIA and Municipality of Wawa correspondence urging provincial action for Ontario's forestry sector
- Receive Ontario Ombudsman's Annual Report 2023-2024 for information
Finance Committee
The Finance Committee is recommending council revoke Agence Familigarde's licence effective August 14, 2024, exit the commercial property tax capping program, and eliminate the vacant property tax rebate program. It also recommends tax rebates for Club Action Hearst and the Hearst Curling Club, a $5,410.47 tax write-off for Custom Sawmill, and a $50 promotional donation to the Hearst Ecomuseum. Other items include authorizing Mayor Sigouin's attendance at a forest policy conference and supporting a Town of Cobalt resolution on accounting standards.
- Revoke Agence Familigarde licence effective August 14, 2024
- Exit commercial property tax capping program for 2024 and subsequent years
- Eliminate vacant property tax rebate program
- Approve $5,410.47 tax arrears write-off for Custom Sawmill
- Authorize $50 promotional merchandise donation to Hearst Ecomuseum
Planning Committee
The Planning Committee is reviewing an application by Michel Alary to sever two new rural residential lots from Parcel 2484 CC in Way Township. The committee will recommend whether Council should not object to the Hearst Planning Board granting consent, with a condition about shoreline reserve restrictions. The agenda also includes an informational update on building permit activity.
- Consent application for 2 new rural lots (Files C05-24 and C06-24) from Parcel 2484 CC, Lot 4, Concession 10, Way Township
- Proposed lots meet minimum 4 ha area and 100 m frontage per Zoning By-law 76-19
- Condition: applicant informed of shoreline reserve restrictions per By-law No. 58-04
- Building permit activity comparison report (June and July 2023 vs 2024)
Operations Committee
The Operations Committee is reviewing a recommendation to contract Wessuc Inc. for water treatment plant sludge lagoon maintenance. The meeting also includes information updates on the Gaspésie Road rehabilitation, an emergency culvert replacement on McNee Street, and June 2024 water system reports.
- Proposed $281,400 + HST agreement with Wessuc Inc. for sludge lagoon maintenance
- Proposed $168,000 shortfall for sludge project to be financed from the 2025 water budget
- Gaspésie Road rehabilitation project completed with a final cost of $1,954,752
- Emergency culvert replacement on McNee Street completed at a cost of $54,782
- June 2024 water and wastewater operational report
Special Meeting of Council
Council is holding a special meeting to discuss five options for the Hearst Public Library, including staying at the current location, relocating to the Gilles Gagnon Welcome Centre, finding another site, purchasing the current building, or constructing a new one. Staff recommend purchasing the building at 801 George Street. The meeting also includes a closed session on litigation.
- Staff recommend purchasing the library building at 801 George Street
- Relocation to Gilles Gagnon Welcome Centre estimated at $112,000 upfront
- Current annual rent is $61,649.04
- New construction estimated over $1,500,000
- Public complaints and BIA opposition to relocation discussed
Regular Meeting of Council
The Hearst Town Council will consider municipal agreements, equipment purchases, and committee reports. Key business includes reviewing a lease agreement with the Hearst Lumberjacks for pro shop space and the purchase of a 2024 Digger Derrick truck for the Hearst Power Distribution Company. Council will also hear a delegation on municipal expense reduction audits.
- Purchase of a 2024 Digger Derrick truck by the Hearst Power Distribution Company
- Lease agreement with the Hearst Lumberjacks for rental of the 'Pro Shop' space
- Delegation presentation from Schooley Mitchell on municipal expense reduction audits
- Adoption of reports from the Operations, Finance, and Policy committees
Centre-ville Hearst Downtown
The Centre-ville Hearst Downtown board is holding its regular July 15, 2024 meeting. They will adopt the agenda and minutes, review correspondence from the Town of Hearst about new meeting procedures, and discuss ongoing business including the August car show. They will also review the cheque list and financial statements for June 2024.
- Cheque list for June 2024: $645.77 to CommunicAction and $500.00 to Corp. of the Town of Hearst
- Financial statements as of June 30, 2024
- Annual meeting scheduled for August 15, 2024 at the Hearst Legion
- Car Show planned for August 2024
- Correspondence from Town of Hearst on new committee meeting procedures
Policy Committee
The committee is reviewing recommendations to support Cochrane's request for a Highway 11 road closure notification protocol. They are also discussing support for Greenstone's flag policy and the merger of Porcupine and Timiskaming health units.
- Resolution to support Cochrane's request for a formal Highway 11 closure notification protocol
- Resolution to request the Municipality of Greenstone permanently fly the Franco-Ontarian flag
- Proposal to request a reconsideration of the Board of Health Merger Working Group composition
Finance Committee
The committee is reviewing a 10-year agreement with the Association of Municipalities of Ontario to administer the Canada Community-Building Fund for infrastructure. They are also considering a request for annual financial contributions to support rural and Francophone immigration pilots.
- 10-year agreement with AMO for the Canada Community-Building Fund (CCBF)
- Estimated CCBF funding of $1,585,602 for Hearst between 2024 and 2028
- Proposed $3,000 annual contribution to the Timmins Economic Development Corporation over five years
- Support for Rural Community Immigration Pilot and Francophone Community Immigration Pilot
Operations Committee
The Operations Committee is reviewing results from a $10,100 food waste diversion pilot program involving 100 FoodCycler units. Staff will evaluate resident interest in a second phase of the program by the end of 2024 to determine if expenses should be included in the 2025 budget.
- Review of municipal food waste diversion pilot program results
- Resolution to evaluate resident interest in a second program phase
- Potential inclusion of food waste program expenses in the 2025 budget
- Review of water and wastewater reports for April and May 2024
Regular Meeting of Council
The Town of Hearst Council met to approve several municipal contracts and zoning amendments. Key decisions included funding for road markings, crack sealing, and ice plant electrical conversions. The Council also authorized 9-1-1 service hiring and a zoning change for a new dwelling.
- Agreement with Vallée Stripe and Seal Ltd. for pavement markings at $40,821.37 + HST
- Agreement with Northern Crack Sealers Inc. for crack sealing at $74,030 + HST
- Hiring of Northern911 for 9-1-1 services at $2,588.76 + HST per year
- Zoning amendment for a detached dwelling west of 76 Highway 11 East
- Agreement with Cimco for ice plant control panel conversion at $149,500 + HST
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a recommendation to authorize a contract with Ward Inc. for foundation work at Mgr. Grenier Cemetery. The project involves installing foundations for new columbarium towers to house 208 niches. The committee is also considering an additional budget allocation to cover a project shortfall.
- Contract with Ward Inc. for $81,866.24 + HST for columbarium tower foundations
- Additional budget allocation of $6,307.08 to cover project shortfall
- Funding for the shortfall to be provided by revenues from niche sales
- Expansion of Mgr. Grenier Cemetery to include two curved towers
Finance Committee
The committee is reviewing a new daycare waiting list policy that prioritizes local residents. They are also considering a budget increase for a water treatment plant pump project and a plan to withdraw municipal investment funds.
- Proposed daycare policy to prioritize Hearst residents on the Bouts de chou waiting list
- Agreement with Interpump for a water treatment plant pump project costing $51,081.05 + HST
- Request for an additional $30,000 budget allocation for the water pump project
- Resolution to withdraw investment funds from the One Investment Funds portfolio
- Denial of Georges Graham's request for Ontario Professional Foresters Association fee reimbursement
Policy Committee
The committee is reviewing appointments for a new Clerk and Deputy Clerk effective July 4, 2024. Members are also considering resolutions to support provincial advocacy regarding family physician compensation and the potential closure of Public Health Ontario laboratories.
- Appointment of Annie Lemieux as Clerk effective July 4, 2024
- Appointment of Éric Picard as Deputy Clerk effective July 4, 2024
- Resolution to support City of Belleville's request for family physician compensation and reduced administrative burden
- Resolution to oppose the potential closure of the Public Health Ontario laboratory in Timmins
- Request to submit comments to the Ontario Energy Board regarding Enbridge Gas Inc. rate rebasing
Planning Committee
The Planning Committee is reviewing an application by Israel Falardeau to sever a new 7-acre rural lot from Parcel 1124 CC. The proposal includes land with over 1 km of frontage on Riverside Drive and both the new and retained lots would remain vacant.
- Application for consent to create a new rural lot (File No. C04-24)
- Proposed 7-acre lot severance at Parcel 1124 CC, Kendall Township
- Review of building permit activities (May 2023 vs. May 2024 comparison)
- Ongoing study on increasing permitted residential percentages in the downtown sector
Special Meeting of Council
The Council will consider a budget allocation for emergency culvert repairs on McNee Street and a request to donate municipal land for affordable housing. Staff also recommend donating a portion of 20 St-Laurent Street to the Cochrane District Social Services Administration Board.
- Emergency budget allocation for McNee Street culvert replacement, estimated up to $100,000
- Proposed land donation at 20 St-Laurent Street for a 6-plex affordable housing project
- Discussion of land donation at 1317 Edward Street (Blier Park)
- Proposed closed session regarding the acquisition of land
Regular Meeting of Council
The Council will review survey results regarding the On-Site Organics Diversion Program and hold a public meeting for a zoning amendment at 76 Highway 11 East. The agenda also includes reports from various committees and a presentation on physician recruitment efforts.
- On-Site Organics Diversion Program survey results presentation
- Zoning amendment for a detached dwelling west of 76 Highway 11 East
- Agreement with Northern Crack Sealers Inc. for crack sealing services
- Physician recruitment report from Notre-Dame Hospital
- Adoption of multiple committee reports including Operations, Planning, and Finance
Economic Development Committee
The committee is reviewing requests for municipal resource donations for Canada Day celebrations and a sponsorship request from Réseau du Nord. They are also considering a by-law to waive admission fees at the Heritage Sawmill Marketplace.
- Conditional free use of community pavilion and ice surfaces for Canada Day, provided Médias de l'épinette noire covers municipal labor costs
- Recommendation to deny Réseau du Nord's sponsorship request for the 'Chez nous, c'est chez vous!' event at Camp Ongrandi
- Proposed by-law to waive admission fees for the Heritage Sawmill Marketplace
- Estimated $2,220 in municipal labor costs associated with Canada Day rentals
Parks and Recreation Committee
The committee is reviewing several items including budget reallocations for the Claude Larose Recreation Centre and requests from local community groups. Discussions include ice rental rates, aquatic staff sharing, and community garden maintenance.
- Proposed $19,500 budget reallocation for ice plant control panel conversion at Claude Larose Recreation Centre
- Request from HASTO Committee for a 25% reduction in ice rental rates
- Proposal to offer Camp Source de Vie Committee temporary storage space at no cost
- Proposed agreement to share qualified aquatic personnel with Camp Source de Vie
- Resolution to discontinue municipal maintenance services for the Club Action community garden
Finance Committee
The Finance Committee is reviewing several 2024 budgets for municipal entities and local organizations. The meeting includes discussions on childcare funding, sponsorship requests, and asset retirement audits.
- Renewal of funding agreement with CDSSAB for Educatôt Hub services
- Approval of 2024 Centre-ville Hearst Downtown budget and BIA levy
- Ratification of 2024 budgets for Hearst Public Library and Hearst Connect Corporation
- Authorization to hire Pinchin Ltd. for an asset retirement audit for $28,425 + HST
- Loan agreement with Foyer Hearst-Mattice Soins de Santé for bed expansion
Policy Committee
The Policy Committee will consider recommendations to ratify the Hearst Community Transportation Association's decision to restore original eligibility criteria for the community bus service and to adopt a by-law amending the agreement with Lacroix Bus Service Inc. to increase user fees to $4, effective June 1, 2024. The committee will also discuss supporting Mayor Sigouin's candidacy for the AMO Board of Directors, backing resolutions from Hastings County and Huron Shores on infrastructure funding and property assessments, and appointing members to municipal committees in a closed meeting.
- Increase community bus user fee from $3.50 to $4, effective June 1, 2024
- Restore bus eligibility to seniors 65+ and persons with physical or mental disabilities
- Support Mayor Sigouin's candidacy for AMO Board of Directors (Northern Caucus, northeast region)
- Support Hastings County resolution for sustainable infrastructure funding for small rural municipalities
- Support Huron Shores resolution to resume property assessments
Planning Committee
The committee will consider hiring Northern911 for public safety answering point services at $2,588.76 per year. They will also review a zoning amendment for a house and garage on Parcel 13371CC and a land purchase request.
- Resolution to hire Northern911 for 9-1-1 services at $2,588.76 per year
- Zoning amendment for a house and garage on Parcel 13371CC (west of 76 Highway 11 East)
- Request from Patrick Paul to purchase municipal land near Cessna Street
- Review of April 2023 vs. April 2024 building permit activities
Operations Committee
The committee is reviewing a $40,821.37 contract for municipal road line painting and a final report regarding the environmental assessment for the town's waste management system. Additionally, the committee will receive water and wastewater reports for March 2024.
- Agreement with Vallée Stripe and Seal Ltd. for road line painting ($40,821.37 plus taxes)
- Final report of Environmental Assessment and Terms of Reference for Hearst waste management system
- March 2024 water and wastewater reports
Regular Meeting of Council
The Council will review a draft Housing Community Improvement Plan and hear a presentation regarding physician recruitment at Notre-Dame Hospital. The meeting also includes updates on the Claude Larose Recreation Centre rehabilitation and a study on relocating the municipal library.
- Presentation on physician recruitment by Notre-Dame Hospital
- Draft Housing Community Improvement Plan (Housing CIP) presentation
- Update on Claude Larose Recreation Centre rehabilitation project
- Study on relocating the municipal library to the Gilles Gagnon Welcome Centre/Inovo Centre
- Appointment of a Student By-law Officer
Policy Committee
The committee is reviewing amendments to shareholder declarations for municipal corporations to require the submission of board meeting minutes. Members are also discussing the standardization of meeting procedures for local boards and committees. Additionally, the 2024 Pitch-in Campaign was presented for information.
- Amendment to Shareholder Declarations for Hearst Power Distribution Company, Hearst Power Sales and Services Company, and Hearst Connect Corporation
- Standardization of meeting procedures for municipal committees and local boards
- 2024 Pitch-in Campaign information
Finance Committee
The Finance Committee is reviewing several financial matters, including a proposed 6.5% increase to 2024 taxation rates. The committee will also consider a maximum $285,000 municipal contribution for the Bouts de chou Daycare alteration project and ratification of various utility budgets.
- Proposed 6.5% increase to 2024 taxation rates
- Maximum $285,000 municipal contribution for Bouts de chou Daycare alteration project
- Ratification of the 2024 Hearst Power Distribution Company budget
- Ratification of the 2024 Hearst Power Sales and Services Company budget
- Resolution to deny sponsorship request from Conseil des Arts de Hearst
Operations Committee
The committee is reviewing annual compliance reports for the Town of Hearst sewage treatment lagoon and the Cécile Trailer Park sewage treatment lagoon. They are also reviewing the February 2024 water and wastewater systems operations report.
- 2023 Town of Hearst sewage treatment lagoon annual operating report
- 2023 Cécile Trailer Park sewage treatment lagoon annual operating report
- February 2024 water and wastewater systems operations report
Planning Committee
The committee will review a recommendation to deny a zoning amendment for a salvage yard at 293 Highway 583 South. They will also consider authorizing public notice for a zoning amendment to allow a house and garage on a vacant lot west of 76 Highway 11 East.
- Zoning amendment denial recommendation for salvage yard at 293 Highway 583 South
- Zoning amendment authorization for house and garage on Parcel 13371CC
- Public hearing report regarding noise and soil contamination concerns at 293 Highway 583 South
- Ongoing study on increasing residential building percentages in the downtown sector
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a request from Caisse Alliance regarding their 'TOGETHER' community project. The committee also received information regarding the free use of tennis courts for the 2024 season.
- Resolution to deny Caisse Alliance's request for 5 hours of municipal workforce per week for bicycle maintenance
- Information regarding free use of tennis courts during the 2024 season
Regular Meeting of Council
The Council is reviewing a draft Housing Community Improvement Plan and a zoning amendment for a salvage yard at 293 Highway 583 South. Other business includes adjustments to daycare rates and taxi fees.
- Zoning amendment for a salvage yard at 293 Highway 583 South
- Presentation of the draft Housing Community Improvement Plan
- Capacity and rate increases for Bouts de chou Daycare
- Request for taxi rates adjustment
- Sale of land on Cessna Street for $24,083.05
Economic Development Committee
The Economic Development Committee is reviewing the Housing Community Improvement Plan (CIP). The committee will recommend resolutions to designate the project area, adopt the plan, and establish an evaluation committee.
- Adoption of the Housing Community Improvement Plan
- Designation of the Housing Community Improvement Plan area
- Establishment of the Housing CIP Evaluation Committee
- Presentation of the Housing CIP by SDL Consulting and CRRIDEC on April 9, 2024
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a request to relaunch the La Limite youth program. The committee also received an update regarding the delivery of a new Zamboni.
- Update on La Limite youth program relaunch request
- Delivery of new Zamboni
Planning Committee
The committee is reviewing a recommendation to deny a zoning amendment for a salvage yard at 293 Hwy 583 S. and a resolution to appoint the CAO as the Emergency Information Officer. The meeting also includes a report on building permit activities.
- Recommendation to deny zoning amendment for salvage yard at 293 Hwy 583 S.
- Resolution to appoint the Chief Administrative Officer as Emergency Information Officer
- Building permit activities report showing $18,417,400.00 in total value for 2024 year-to-date
- Study on increasing residential building percentages in the downtown sector
Police Services Board
The Board will discuss heavy vehicle parking during road closures and prohibited parking in the Subway lot. Members will also review new mandatory online learning requirements for the public safety sector.
- Discussion on heavy vehicle parking during road closures
- Prohibition of heavy vehicle parking in the Subway parking lot
- Review of Board members' responsibilities
- New mandatory online learning for the public safety sector
- Correspondence regarding traffic and speeding on Prince Street
Special Meeting of Council
The Council will meet to discuss the adoption of the 2024 operating and capital budgets, which include a projected 6.5% tax rate increase. The meeting also includes a discussion regarding an agreement with Villeneuve Construction for the Gaspésie Road upgrades project.
- Adoption of 2024 operating and capital budgets
- 6.5% tax rate increase ($121/year for residential property on $100,000 assessment)
- Agreement with Villeneuve Construction for Gaspésie Road upgrades
- Total budget expenses of $24.5 million
Regular Meeting of Council
The Council will hold public meetings regarding amendments to the Official Plan and Zoning By-law to allow up to three residential units per parcel. Additionally, they will consider a zoning amendment for a salvage yard at 293 Highway 11 South.
- Proposed amendments to allow additional residential units (ARUs) in detached, semi-detached, and row houses
- Zoning amendment application for a salvage yard at 293 Highway 11 South
- Discussion of tax rebates
- Adoption of multiple committee reports from Operations, Planning, Parks and Recreation, Finance, and Economic Development
Finance Committee
The committee is reviewing agreements for municipal employee wellness and assistance programs. They are also reviewing tax rebates for properties and charitable organizations.
- Agreement with Centre Labelle for an Employee and Family Assistance Program at $108.24 per employee for 2024
- Two-year agreement with Canadian Injury Management Services Inc. for wellness and disability management
- Tax rebates totaling $3,426.89 under Sections 357/358 of the Municipal Act
- Information regarding 2024 property tax rebates for vacant properties
- Information regarding 2024 property tax rebates for eligible charitable organizations
Operations Committee
The committee will consider a $2,087,529 contract for the Gaspésie Road rehabilitation project. Members will also review the 2023 drinking water annual compliance report and discuss supporting a resolution regarding recycling responsibilities.
- Gaspésie Road rehabilitation project contract with Villeneuve Construction for $2,087,529
- Resolution to support Perry Township's request to amend Blue Box recycling regulations
- Five-year rental agreement renewal with Futur Électronique for $4,833.89 per year
- One-year rental agreement renewal with André Communication for $4,312.49 per year
- Adoption of the 2023 Hearst Drinking Water System Annual Compliance and Summary Report
Planning Committee
The Planning Committee is reviewing amendments to the Official Plan and Zoning By-law to comply with the More Homes Built Faster Act. These changes would allow up to three residential units on a single parcel of urban residential land. A public meeting regarding these amendments is scheduled for March 19, 2024.
- Proposed amendments to allow up to three residential units per urban residential parcel
- Proposed zoning amendment for a salvage yard at 293 Highway 11 South
- Resolution to eliminate building permits for door and window replacements
- Resolution to sell land on Cessna Street to Roger and Suzanne Roussel for $24,083.05
- Minor variance request for a dwelling unit with a reduced river setback
Economic Development Committee
The Economic Development Committee is receiving an update regarding the development of the Growth Community Improvement Plan. This item is for information purposes based on an administrative report from the Director of Economic Development Services.
- Update on the Growth Community Improvement Plan development
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a request from Club Action to provide instructor services at the Lecours Park outdoor exercise park. The committee also scheduled a closed meeting to discuss 2024 community volunteer recognition.
- Resolution to refuse Club Action's request for trainer services at Lecours Park
- Invitation for Club Action to resubmit their request in 2025
- Closed meeting discussion regarding 2024 community volunteer recognition
Finance Committee
The Finance Committee is reviewing the 2024 draft operating and capital budgets for the Town of Hearst. The proposed 2024 budget includes a 9% tax rate increase, resulting in a $168 annual increase for residential properties based on a $100,000 assessment.
- Total budget expenses of $24.6 million
- Proposed 9% tax rate increase
- Residential tax increase of $168 per year (on $100,000 assessment)
- Industrial tax increase of $259 per year (on $100,000 assessment)
- Multi-residential tax increase of $307 per year (on $100,000 assessment)
Finance Committee
The Finance Committee is reviewing the draft 2024 operating and capital budgets for the Town of Hearst. The budget revision process is not yet complete, and a second part of this meeting is scheduled for March 4, 2024.
- Review of draft 2024 operating budgets
- Review of draft 2024 capital budgets
Regular Meeting of Council
The Hearst Council will meet to adopt reports from the Operations, Planning, Policy, and Economic Development committees. The agenda also includes a notice of motion from Councillor Lanoix regarding the speed limit at the town's west entrance.
- Adoption of Operations Committee report dated February 20, 2024
- Adoption of Planning Committee report dated February 20, 2024
- Adoption of Policy Committee report dated February 21, 2024
- Adoption of Economic Development Committee report dated February 22, 2024
- Notice of Motion: Speed limit at the west entrance of town
Economic Development Committee
The Economic Development Committee will review a report on the Indigenous Ingenuity exhibit. Members will also consider a resolution to designate representatives authorized to receive confidential information regarding the Claybelt Agriculture Development Project.
- Report on the Indigenous Ingenuity exhibit
- Resolution for Claybelt Agriculture Development Project representatives
- Non-Disclosure Agreement for Claybelt agriculture project
Policy Committee
The committee is reviewing several municipal matters, including a notice of motion to reduce speed limits at the town's west entrance. Members will also consider dissolving the Hearst Accessibility Committee and renewing service contracts for janitorial and community transportation services.
- Notice of motion to reduce speed limits on Highway 11 at the west entrance
- Resolution to dissolve the Hearst Accessibility Committee
- Renewal of Éducatôt Hub janitorial contract with Melissa's Janitorial Services for one year at $4,800.00 per month
- Renewal of community transportation agreement with Lacroix Bus Service Inc. for two years at $137,870.42 annually
- Support for resolutions regarding provincial licence plate renewal fees and municipal prosperity
Planning Committee
The Planning Committee is reviewing a delegation to Council regarding the hiring of an emergency response centre with NG9-1-1 system capabilities. The committee is also reviewing a study on increasing permitted residential percentages for buildings in the downtown sector.
- Resolution to reiterate Council's decision to hire an emergency response centre with Public Safety Answering Point support
- Petition results regarding keeping 911 services in Northern Ontario (1,201 total entries)
- Study on increasing permitted residential percentages for downtown sector buildings
Operations Committee
The Operations Committee is reviewing a recommendation to opt out of the current blue box recycling program. Under 'Option 4,' the municipality would transfer all operational and financial responsibilities to Circular Materials (CM).
- Resolution to pursue Option 4 for the Blue Box Recycling Program transition
- Transfer of program responsibility to Circular Materials (CM)
Regular Meeting of Council
The Town of Hearst Council met to adopt the 2024 interim property tax levy and authorize repairs for a leak in the municipal swimming pool. Council also approved the 2023 remuneration report for members and appointed new directors to the Hearst Non-Profit Housing Corporation.
- Authorization of Quinan Construction to repair the municipal swimming pool leak
- Adoption of By-law No. 01-2024 for the 2024 interim property tax levy
- Approval of the 2023 Council members' remuneration report totaling $189,768.20
- $5,000 financial contribution to the Northern Corridor Chamber of Commerce for the 2024 Business Guide
- Appointment of Chantal Dillon, Donald Gratton, and Gérard Proulx to the Hearst Non-Profit Housing Corporation Board
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a new policy to allow residents and businesses to sponsor park furniture like benches and picnic tables. The committee is also proposing a date for the 2024 Volunteers Recognition Event.
- Proposed Park Furniture Sponsorship Policy for benches, bike racks, and picnic tables
- Proposed date of June 13, 2024, for the Volunteers Recognition Event at the community pavilion
- Sponsorship application window set for January 1st to April 15th annually
Policy Committee
The Policy Committee is reviewing several administrative matters, including parking meter reinstallation on Prince Street and a proposed pay increase for council members attending special meetings. They are also considering a three-year service agreement renewal with Hearst Power Distribution Company and a request to the Ministry of Transportation regarding highway rest area cleanliness.
- Reinstallation of parking meters on north Prince Street in spring 2024
- Installation of a speed sensor on Prince Street near the high school
- Proposed $52 indemnity for Council members attending special meetings
- Three-year renewal of Inter-Corporate Services Agreement with Hearst Power Distribution Company
- Resolution requesting Ministry of Transportation to improve Hwy 11 rest area toilets
Finance Committee
The committee is reviewing a proposal to increase 2024 water rates by 13% while reducing sewage charge percentages by 12.7%. Other items include a funding agreement for First Nations evacuee costs and a modification to a $700,000 promissory note with the Hearst Power Distribution Company.
- 13% increase to the 2024 water rate and 12.7% reduction of the related sewage charge percentage
- Funding agreement with the ministers of Indigenous Services and Crown-Indigenous Relations
- Modification of a $700,000 promissory note with the Hearst Power Distribution Company
- 2024 Water and Sewer capital and operating budgets
Planning Committee
The Planning Committee is reviewing amendments to the Official Plan and Zoning By-law to comply with Bill 23. These changes would allow up to three residential units on certain parcels of urban residential land. The committee is also considering a zoning amendment for a salvage yard at 293 Highway 583 South.
- Proposed amendments to Official Plan and Zoning By-law to reflect Bill 23
- Zoning amendment application for a salvage yard and recycling business at 293 Highway 583 S.
- Authorization of $2,952 + HST for WSP professional planning services
- Review of building permit activity comparison reports
Operations Committee
The Operations Committee is reviewing a resolution to support Prince Edward County in requesting the Province to expand the allowable lifespan of fire trucks. The committee is also reviewing the November and December 2023 water and wastewater systems operations reports.
- Resolution to support Prince Edward County's request to the Province regarding fire apparatus lifespan
- Water and wastewater systems operations reports for November and December 2023
- Report on reservoir rehabilitation and coating work
- Report on lime switchover issues causing multiple pH-related call-outs
- Report on a resident complaint regarding red residue in water dishes
Regular Meeting of Council
The Council reviewed committee reports and approved several municipal agreements. Key actions included authorizing a loan for local street improvements and providing in-kind support for community events.
- Loan agreement with Caisse Alliance for St-Laurent Street, Pearson Drive, and Flood Place improvements
- Five-year property tax increment for Jean's Diesel Shop expansion
- In-kind support for Smash-Up Derby and Club Voyageur de Hearst
- Lease agreement with Hearst Lumberjacks for Claude Larose Recreation Centre space
- $1,056.48 reimbursement to Hearst Lumberjacks for shelf reconstruction
Policy Committee
The Policy Committee is reviewing recommended attendance for various annual conferences to assist with the 2024 budget preparation. They are also scheduled to discuss the appointment of directors for the Hearst Non-Profit Housing Corporation in a closed session.
- Proposed $57,813 budget for 2024 annual conference participation
- Appointment of directors for the Hearst Non-Profit Housing Corporation
- Review of municipal by-laws regarding business licenses
Finance Committee
The Finance Committee is reviewing several administrative items, including the 2024 interim tax levy and a new authorized signatories policy. The committee will also consider a $5,000 contribution to the Northern Corridor Chamber of Commerce and review 2023 council member remuneration.
- Adoption of 2024 interim tax levy (50% of 2023 levels)
- New Authorized Signatories Policy for electronic and paper payments
- Approval of 2023 Council members remuneration report totaling $189,768.20
- $5,000 financial contribution to Northern Corridor Chamber of Commerce
- 2022 Financial Indicator Report and MPAC cost estimates