Ingersoll public meetings in 2023

Special Meeting of Council - 18 Dec 2023 - Budget 4

The Town of Council is meeting to approve the 2024-2027 multi-year operating and capital budgets. The meeting also includes decisions on 2024 community development grant requests and updates on strategic plan progress.

• Approval of 2024-2027 multi-year budget with an average annual tax increase of 4.5%
• Proposed 2024 tax levy of $17,803,763
• Approval of 2024 Community Development Grant requests totaling $75,600
• By-Law 23-5293 for the purchase of lands
• 2024 Police Services Board Budget presentation

Police Services Board

The Board will hold a special meeting via Zoom to conduct business regarding financials. The meeting includes the review and approval of a multi-year budget worksheet and expenses for the secretary and board members.

• Review and approval of multi-year budget worksheet
• Review of secretary and board member expenses

Ingersoll Diversity & Inclusion Committee

The committee is reviewing presentations from the Safe and Well Oxford Summit, including updates on mental health, addictions, and housing action. Members are also discussing preparations for an Oxford County Pride delegation and reviewing DEI resources from the City of Stratford.

• Review of Oxford Housing Action Collaborative priorities
• Review of Oxford Mental Health and Addictions Action Coalition presentation
• Preparation for Oxford County Pride delegation engagement
• Review of City of Stratford DEI resources
• Review of Oxford Local Immigration Partnership study on discrimination

Safe Cycling Committee

The Safe Cycling Committee met to discuss the 2024 budget and cycling initiatives. The committee approved funding for the Ride to Thrive program and reviewed the job description for the Cycling Coordinator/Trails Specialist summer contract.

• $4,505 allocated in the 2024 budget for the London Cycle Link Ride to Thrive program
• Proposed 2024 budget total of $13,005 covering helmets, bikes, events, and the salvage program
• Discussion of a Bike Salvage Program involving a potential shipping container storage site
• Review of the Cycling Coordinator/Trails Specialist 4-month summer contract job description
• Development of a presentation regarding e-bikes, scooters, and bike lane maintenance

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing a working document for the updated Multi-Year Accessibility Plan. Members are also discussing goals, potential budget items, and updates regarding outdoor space accessibility audits.

• Review of Multi-Year Accessibility Plan working document
• Identification of potential budget items for the accessibility plan
• Update on the Outdoor Spaces Accessibility Audit
• Update on snow removal for the downtown core
• Discussion regarding recreational trails accessibility

Regular Meeting of Council

Council approved amendments to the Safe and Well Oxford plan to include gender-based violence as a priority risk. They also directed staff to prepare a consultation draft for environmental policies within the Official Plan Update.

• Official Plan Update: Council directed staff to prepare a consultation draft for environmental policies
• Safe and Well Oxford: Approved amendment to recognize gender-based violence as a priority risk area
• Traffic and Parking: Approved amendments to Consolidated Traffic and Parking By-Law 06-4327
• Dog Park: Approved public consultation regarding a possible Ingersoll Off Leash Dog Park revision
• Property Tax: Approved reduction of taxes on identified properties per the Municipal Act 2001

Ingersoll Municipal Heritage Committee

The Ingersoll Municipal Heritage Committee is meeting to discuss research updates and the steps required for heritage designations. The committee will also address registration for Community Heritage Ontario in the new year.

• Update on member research from prior meetings
• Discussion on project management and steps for heritage designation
• Registration for Community Heritage Ontario

Police Services Board

The Board will hold a special meeting via Zoom to conduct business and financials. The agenda includes a review and approval of the multi-year budget worksheet and expenses for the secretary and board members.

• Review and approval of multi-year budget worksheet
• Review of secretary and board member expenses
• Establishment of 2024 meeting schedule

Special Meeting of Council - 04 Dec 2023 - Budget 3

The Town of Ingersoll is presenting a new multi-year budgeting system covering 2024 through 2027. The proposed 2024 budget includes a 4.9% increase in the tax levy, resulting in a 2.83% increase in the effective tax rate.

• Proposed 2024-2027 total taxation requirement of $75,805,944
• Proposed 2024 gross operating expenditure of $22,507,043
• 2024 tax levy increase of $838,483 (4.9%)
• 2024 Community Development Grant Application delegations
• Engineering and Construction Services Agreement with Oxford County (By-Law 23-5288)

Business Improvement Area

The Board of Directors is reviewing facade improvement applications and the 2022 audited financial statements. Members are also preparing for the 2024 budget by requesting project ideas for the next meeting.

• Facade Improvement Program application for 37 King St. W. requesting $10,000
• Facade Improvement Program application for The Wine Cellar at 188 Thames St. S.
• Review of October 2023 monthly financial report
• Review of 2022 audited BIA financial statements
• Discussion of Christmas Madness and Tankard Coupon Booklet updates

Police Services Board

The Board will review and approve a multi-year budget worksheet and discuss 2024 membership fees for the O.A.P.S.B. The meeting also includes reports from the Detachment Commander and review of previous minutes.

• Review and approval of multi-year budget worksheet
• Review of O.A.P.S.B. membership fees for 2024
• Detachment Commander Reports
• Review of secretary and board member expenses

Special Meeting of Council - 20 Nov 2023 - Budget 2

Council is meeting to discuss the 2024-2027 Draft Capital Budget and eligible Community Development Grant applications. The meeting includes a presentation from the Ingersoll Safe Cycling Committee regarding their 2024 budget requests.

• 2024-2027 Draft Capital Budget presentation
• Ingersoll Safe Cycling Committee budget requests totaling $13,005
• Community Development Grant applications for 2024 consideration
• Ride to Thrive cycling education program request of $4,505
• New helmets ($1,000) and bicycles ($3,500) purchase request

Ingersoll Cheese & Agricultural Museum Advisory Committee

The scheduled meeting for the Ingersoll Cheese & Agricultural Museum Advisory Committee was cancelled because a quorum was not met. The provided agenda and museum report contain information regarding past events and staffing updates, but no official decisions were made.

• Meeting cancelled due to lack of quorum
• Appointment of Stephanie Conron as Museum Manager on October 30, 2023
• Appointment of Olivia Sidwell as Collections Coordinator starting January 8, 2023
• Appointment of Victor White as Museum attendant on August 10, 2023

Ingersoll Diversity & Inclusion Committee

The committee is reviewing updates to its training document and exploring community engagement strategies. Members are also reviewing DEI resources from the City of Stratford and an immigration study from the Oxford Local Immigration Partnership.

• Review of updates to the Committee’s Training Document
• Review of City of Stratford DEI resources, including inclusive language guides
• Review of Oxford Local Immigration Partnership study on discrimination
• Discussion of Committee Action Planning and project management
• Review of Village Voice advertising rates

Regular Meeting of Council

The Council is reviewing zone change applications for Sifton Properties Ltd. on Hollingshead Road and considering a motion to develop a local encampment protocol. The meeting also includes discussions on conservation authority agreements and a request regarding the Ingersoll Dog Park.

• Zone change applications for Sifton Properties Ltd. on the West and East sides of Hollingshead Road
• Notice of Motion to develop a local encampment protocol
• Public hearing for Committee of Adjustment applications at 65 William St. and 379 Wonham St. South
• Conservation Authority Service Agreements with Upper Thames River and Grand River CA
• Delegation request from Tim Lobzun regarding the Ingersoll Dog Park

Safe Cycling Committee

The Safe Cycling Committee will discuss the Ride to Thrive budget and a presentation from London Cycle Link. Members will also review business arising from previous minutes, including bike salvage and maintenance policies.

• London Cycle Link Pilot Program presentation
• Ride to Thrive budget discussion
• Bike Salvage Program review
• E-bikes, scooters, and bike lane maintenance policy discussion
• Updates from OPP and South West Public Health

Recreational Trails Committee

The committee will review budget presentations regarding the prioritization of trail works. Members will also discuss a developer's proposal for cost-sharing on trail development into the Fuller Subdivision.

• Review of budget presentation for trail works prioritization
• Discussion of cost-sharing for trail development into Fuller Subdivision
• Presentation on trail accessibility by Sarah Zeversenuke

Accessibility Advisory Committee

The committee is reviewing a Multi Year Accessibility Plan working document and discussing potential budget items. Members are also preparing to delegate to the Recreational Trails Committee regarding accessibility measures.

• Review of Multi Year Accessibility Plan working document
• Request to appear as a delegation before the Recreational Trails Committee
• Preparation of a parks accessibility audit checklist
• Discussion of potential budget items for the accessibility plan

Ingersoll Municipal Heritage Committee

The Ingersoll Municipal Heritage Committee elected Laura Van Bommel as Chair and Harold Matthews as Vice Chair. The committee discussed meeting frequencies, potential organizational memberships, and updates regarding the restoration of the Cook House and the Bandshell.

• Election of Laura Van Bommel as Chair
• Election of Harold Matthews as Vice Chair
• Decision to schedule meetings for the first Thursday of each month at 7pm
• Discussion of restoration plans for the Cook House and Bandshell
• Rejection of a ramp proposal for the Bandshell to preserve its original façade

Special Meeting of Council - 30 Oct 2023 - Budget 1

Council is reviewing the first draft of the 2024-2027 multi-year budget, which proposes an average annual property tax increase of 4.5%. The meeting includes a presentation from the Recreational Trails Committee requesting $25,000 for 2024 design and engineering work.

• Proposed 2024-2027 total tax levy requirement of $75.8 million
• Recreational Trails Committee request for $25,000 in 2024 for engineering and design
• Proposed 2024 tax levy increase of 4.9% ($17,797,258)
• Allocation of $16.6 million over four years for public safety
• Allocation of $1.1 million over four years for the Multi-Use Recreational Facility

Ingersoll Primary Care Recruitment & Retention Advisory Committee.

The Ingersoll Primary Care Recruitment & Retention Advisory Committee met to discuss physician shortages and recruitment ideas. A major proposal involves hiring a full-time Health Care Professional Recruitment Coordinator with a salary of approximately $80,000 to $95,000 plus benefits.

• Presentation on AHI Hospital Physician and Primary Care Recruitment Ideas
• Proposal for a full-time Recruitment Coordinator ($80,000-$95,000/year plus benefits)
• Discussion of potential Return of Service Incentive agreements
• Review of unfilled Emergency Department shifts for October (33) and November (26) 2023
• Discussion regarding building annual reserves for recruitment funding

Police Services Board

The Board will review detachment commander reports and discuss board business. The agenda includes a review of secretary expenses and a multi-year budget worksheet.

• Detachment Commander Reports
• Secretary expenses review
• Multi-year budget worksheet discussion

Business Improvement Area

The Board of Directors is reviewing multiple applications for the Façade Improvement Program and discussing upcoming community events. The meeting also includes a request for $3,000 in support for the Rotary Club of Ingersoll's Santa Claus Parade.

• Façade Improvement Program applications for properties on Thames St. S.
• $3,000 support request for the Santa Claus Parade on November 18, 2023
• Review of July, August, and September 2023 financial reports
• Discussion of future downtown art installations, including a Veteran’s Crosswalk and Bench
• Discussion of Christmas events, including Lighting of the Lights and Christmas Madness

Ingersoll Cheese & Agricultural Museum Advisory Committee

The committee is reviewing preparations for Pumpkin Fest, Santa's Village, and the Remembrance Day ceremony. The meeting also addresses museum maintenance, including recent repairs to the Schoolhouse and the forge chimney.

• Pumpkin Fest scheduled for October 21, 2023
• Santa's Village events on Nov 18, 25 and Dec 2, 9
• Repairs to Schoolhouse ceiling and walls to remove mould
• Replacement of the forge chimney pipe on October 10, 2023
• Request for a sidewalk installation from the gas station to the museum

Ingersoll Diversity & Inclusion Committee

The committee is reviewing an empirical study on discrimination in Oxford County and discussing updates to their internal training document. Members are also exploring ways to engage newcomers and address gender-affirming spaces within the municipality.

• Review of Oxford Local Immigration Partnership’s study on discrimination
• Discussion of newcomer engagement and safety in rural communities
• Review of gender-affirming space opportunities in the municipality
• Exploration of opportunities regarding the four First Nations along the Thames
• Review of Ingersoll Support Services Incorporated response letter

Safe Cycling Committee

The committee will review the 2023 budget and 2024 budget requests. Members will also discuss the London Cycle Link Pilot Program and potential locations for new bike racks.

• London Cycle Link Pilot Program presentation
• Review of 2023 budget and 2024 budget requests
• Discussion on bike rack placement at Victoria Park Community Centre
• Bike Salvage Program insurance update
• E-bikes, scooters, and bike lane maintenance policy discussion

Regular Meeting of Council

The Council met to adopt a new Public Tendering and Procurement Policy and several zoning changes. The meeting also included public hearings for minor variance applications and discussions on municipal reports.

• Adoption of new Public Tendering and Procurement Policy and By-Law
• Approval of zone change for Walker Rd. to increase lot coverage from 40% to 50%
• Approval of $51,119.00 for a new parks truck from Searles Motor Products
• Assumption of Clover Ridge Subdivision – Phase 2
• Approval of fee waivers totaling $50.00 for Ingersoll Masons and Forward Church

Ingersoll Municipal Heritage Committee

The committee will review previous discussions regarding leadership, meeting frequency, and budget planning. Members will also receive updates on the Cookhouse repair quote and the status of a Trillium Grant for the Band Shell.

• Cookhouse repair quote to be added to 2024 capital budget
• Trillium Grant application status for the Band Shell
• Discussion on election of Chair and Vice Chair
• Goal setting for the current term

Accessibility Advisory Committee

The committee is discussing the development of the 2024-2028 Multi-Year Accessibility Plan (MYAP). Members are also reviewing audits of town-owned buildings and discussing improvements for town facilities and parks.

• Review of Multi-Year Accessibility Plan (MYAP) working document
• Discussion of accessibility audits for town-owned buildings and properties
• Proposal for a specific checklist to assess town park accessibility
• Discussion regarding potential sign language interpreters for Council meetings
• Information provided regarding the Miracle League

Recreational Trails Committee

The committee is working to determine engineering and design costs for year one and construction costs for year two of trail development. Members are prioritizing specific segments from the CAO’s trails vision to prepare a presentation for the upcoming capital budget meeting.

• Prioritization of trail segments #2, #3, #4, and #5 from the CAO’s trails vision
• Discussion of year one engineering/design costs versus year two construction costs
• Proposal to use chips and dust for initial trail surfaces before paving or concrete
• Note that CAMI is no longer pursuing the Douglass Carr Trail Extension
• Request for delegation at the October 30, 2024 capital budget meeting

Business Improvement Area

The Board of Directors will review several FIP applications, a $3,000 support request for the Santa Claus Parade, and updates on downtown art installations. The meeting also includes discussions regarding the BIA constitution and future projects like a Veteran's Bench.

• Request for $3,000 in support for the Rotary Club of Ingersoll Santa Claus Parade
• Review of seven FIP applications for properties on Thames St. S.
• Discussion of a $3,164.00 quote for two 'Lest We Forget' benches
• Update on the Annual General Meeting moved to October 23, 2023
• Delegation from Janette MacDonald regarding Miconex Canada Gift Cards

Police Services Board

The Board will conduct a general meeting to review commander reports and board financials. The agenda includes discussions on secretary expenses and record check revenue.

• Detachment Commander Reports
• Review of secretary expenses
• Discussion of record check revenue
• O.A.P.S.B. 2024 Zone 4 meeting dates

Ingersoll Cheese & Agricultural Museum Advisory Committee

The committee met to discuss museum operations, upcoming seasonal events, and staffing changes. Members reviewed updates on health and safety visits and museum clean-up efforts.

• Approval of 2023 Sports Hall of Fame inductees including Billy Graham and Elizabeth McKinnon
• Upcoming Pumpkin Fest on October 21, 2023
• Upcoming Santa’s Village events in the Sherbrook Barn starting November 18, 2023
• Staffing updates regarding the resignation of Archivist Anne Miller and retirement of Jennifer Beauchamp
• Oxford Historical Society 125th Anniversary dinner tickets priced at $30

Ingersoll Diversity & Inclusion Committee

The Ingersoll Diversity & Inclusion Committee is reviewing a $2,000 financial request for a Potter's Field memorial stone. Members are also discussing the UNESCO Coalition of Inclusive Municipalities and updates to the committee's training document.

• $2,000 financial request for Potter's Field: Commemoration and Education project
• Review of UNESCO Coalition of Inclusive Municipalities welcome letter
• Review of Oxford Local Immigration Partnership's study on discrimination
• Planning for September 30 March for Truth and Reconciliation attendance
• Discussion of gender affirming spaces and newcomer engagement in Ingersoll

Safe Cycling Committee

The committee will discuss business arising from previous minutes, including bike salvage and staffing. Members will also review costs for bike rack concrete pads and safety vests.

• Proposed bike rack concrete pad costs for Victoria Park and Memorial Park
• Safety vests priced at $25.95 per shirt plus a potential logo setup fee
• Discussion regarding a bike salvage program and cycling coordinator position
• Bulk order of bike lights
• TVDSB & London Cycle Link Pilot Program discussion

Recreational Trails Committee

The Recreational Trails Committee will discuss the prioritization of trail works and associated costs for budget purposes. The committee will also receive an update regarding the CAMI trail extension.

• Prioritization of Trail Works costing for budget
• CAMI trail extension update

Regular Meeting of Council

The Council is reviewing several municipal master plans and a new procurement policy. The meeting includes discussions on zoning applications, infrastructure reports, and a motion to restructure how council members attend conferences.

• Review of Oxford County 2024-2046 Water & Wastewater Master Plan
• Review of Oxford County Transportation Master Plan
• Adoption of new Procurement of Goods and Services Policy and By-Law
• Zoning application ZN 6-23-04 for Walker Rd.
• Assumption of Clover Ridge Subdivision – Phase 2

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing audits of Town-owned buildings and properties. Members are discussing goals for a Multi-Year Accessibility Plan and potential budget items.

• Review of accessibility audits for Fusion, Arena, Centennial Park, and Town Hall
• Discussion of Multi-Year Accessibility Plan goals
• Review of Miracle League information for minor sports accessibility
• Discussion regarding accessibility in private businesses and BIA partnerships

CANCELLED - Business Improvement Area

The Ingersoll Downtown Business Improvement Area (BIA) Board of Directors meeting scheduled for August 28, 2023, was cancelled due to a lack of quorum. No decisions were made or items discussed.

• Meeting cancelled due to lack of quorum

Safe Cycling Committee

The committee will discuss potential locations for four remaining bike racks and review an infrastructure report regarding bike lane maintenance and bylaws. Members will also receive updates from the OPP and South West Public Health and review the 2023 cycling coordinator's report.

• Discussion of potential locations for 4 remaining bike racks
• Infrastructure report regarding bike lane parking, cleaning, and painting
• Review of 'Bikes at the barn' program for current and next year
• OPP and South West Public Health updates
• Cycling coordinator’s report for 2023

Ingersoll Primary Care Recruitment & Retention Advisory Committee.

The Ingersoll Primary Care Recruitment & Retention Advisory Committee is meeting to discuss budget matters and an inventory of physicians and opportunities. The committee will also receive an update from the Oxford County Physician Recruitment Committee.

• Budget discussion
• Inventory of physicians and opportunities
• Update from Oxford County Physician Recruitment Committee
• Discovery Week reunion lunch event update

Ingersoll Cheese & Agricultural Museum Advisory Committee

The committee will discuss museum maintenance and staffing updates. The meeting includes a review of the July Curator Report and updates regarding health and safety visits.

• Health & Safety visit updates
• Museum clean up at Sherbrook Barn/Santa Village
• Sports Hall of Fame inductee nominations
• Staffing update
• July Curator Report

Ingersoll Diversity & Inclusion Committee

The Ingersoll Diversity and Inclusion Committee is initiating the application process to join the Coalition of Inclusive Municipalities. The committee has identified three specific focus areas: monitoring discrimination, promoting housing equality, and supporting Indigenous and racialized communities.

• Recommendation to Council to approve the UNESCO Coalition application
• Selection of CIM commitments 2, 7, and 10 as primary focus areas
• Drafting of an open letter to invite community stakeholder collaboration
• Defeat of a motion to host a diversity fair in August 2023

Regular Meeting of Council

The Council will review a legal review of the proposed CAO contract and discuss several staff reports. The agenda includes items regarding video surveillance policy, seed funding for the Ingersoll Curling Club, and Centennial Park footbridge rehabilitation.

• CAO contract negotiations legal review
• Town of Ingersoll Video Surveillance Policy (C-025-23)
• Ingersoll Curling Club seed funding request (C-026-23)
• Centennial Park Footbridge Rehabilitation (OP-013-23)
• Zone Change Application for Walker Road (CP 2023-220)

Accessibility Advisory Committee

The committee accepted a draft accessibility plan for the Ingersoll Cheese & Agricultural Museum. Members also identified specific goals to include in the town's multi-year accessibility plan.

• Acceptance of Ingersoll Cheese & Agricultural Museum draft accessibility plan
• Proposed museum improvements: factory ramp replacement, School House door access, and sidewalk modifications
• Goal setting for multi-year plan: accessible pathways, change rooms, and parking
• Goal setting for multi-year plan: walkable weekend during the Town festival of lights

Police Services Board

The Board will meet to review detachment commander reports and discuss secretary expenses. The agenda also includes the adoption of previous minutes and general business.

• Detachment Commander Reports
• Secretary expenses

Business Improvement Area

The Ingersoll Business Improvement Area Board of Directors met to review financial reports for April through June 2023. The meeting included discussions on a social media management proposal, downtown art installations, and boundary expansion information.

• Social media management quotes ranging from $700 to $1,000
• Boundary Change Request for The Joker’s Crown outdoor patio
• Financial report review for the period ending June 30, 2023
• Update on Downtown Art Installation and Veteran’s Crosswalk project
• Delegation from Craig Rathburn of Ingersoll Rails House of Blues

CANCELLED - Ingersoll Cheese & Agricultural Museum Advisory Committee

The July 20, 2023, meeting of the Advisory Committee was cancelled because of severe weather. The provided curator's report details museum updates including building repairs, staffing changes, and recent outreach activities.

• Approval of new Sports Hall of Fame inductees including Elizabeth Beemer McKinnon and Bill Graham
• Installation of a new electronic alarm system for all town buildings
• Resignation of staff member Anne Miller after seven years
• Ongoing ceiling repairs to the cheese factory
• Cataloguing of 632 items since the beginning of the year

Ingersoll Diversity & Inclusion Committee

The Ingersoll Diversity and Inclusion Committee is reviewing the mandate and requirements to join the Coalition of Inclusive Municipalities. Members are also planning action plan pillars covering employment, education, and the business community.

• Review of steps and ten commitments for joining the Coalition of Inclusive Municipalities
• Discussion of committee action plan pillars: Employment, Education, Business Community, Community, and Stakeholders
• Notice of Motion to select an August date for a diversity fair in Ingersoll
• Proposal for member safe spaces training and an internal learning document
• Discussion of 2024 budget considerations

Joint Compliance Audit Committee

The Joint Compliance Audit Committee is reviewing a Clerk's Report regarding a $1,500 contribution made by Gary Lampkin to candidate Ben Lampkin. This amount exceeds the $1,200 individual contribution limit set by the Municipal Elections Act. The committee must decide whether to commence legal proceedings against the contributor.

• Review of $1,500 contribution from Gary Lampkin to Ben Lampkin
• Decision on commencing legal proceedings against contributor G. Lampkin
• Clerk's Report regarding potential contravention of Section 88.9 of the Municipal Elections Act

Joint Compliance Audit Committee

The Joint Compliance Audit Committee will review a Clerk's Report concerning a contribution made to candidate Ben Lampkin. The committee must decide whether to commence legal proceedings against contributor Gary Lampkin for a contribution that exceeded the $1,200 limit.

• Review of 2022 Clerk's Report regarding candidate Ben Lampkin
• Discussion of a $1,500 contribution from Gary Lampkin to Ben Lampkin
• Decision on whether to commence legal proceedings against contributor G. Lampkin

Regular Meeting of Council

The Council will review an OPP billing model presentation and several staff reports regarding user fees, budget variances, and park assessments. The meeting also includes discussions on zoning amendments and municipal correspondence.

• Presentation on OPP Billing Model by Sgt. Robert Griffin and team
• Zoning amendment for 98 Thames Street N. (ZN 6-23-01)
• Zoning amendment for 37 William St. (ZN 6-22-05)
• Review of 2023 Budget Variance Report
• Review of Updated and New User Fees

Recreational Trails Committee

The Recreational Trails Committee is reviewing trail work priorities and potential extensions. Members discussed a proposed trail extension at Cami and the process for recommending new trails in the 2024 budget.

• Discussion of trail extension at Cami
• Prioritization of trail works from the CAO’s Trails Report
• Review of trail maintenance and capital costs from Public Works
• Review of Golf Course North Lands Trail Map

Ingersoll Primary Care Recruitment & Retention Advisory Committee.

The committee is reviewing a request for funding for a Discovery Week reunion lunch and discussing a letter of commitment for the Ingersoll Nurse Practitioner-Led Clinic. The clinic is seeking to expand its team to include more nurse practitioners, nurses, social workers, and reception staff.

• Funding request for 2023 Discovery Week reunion lunch (amount not specified)
• Request for letter of commitment from Ingersoll Nurse Practitioner-Led Clinic
• Discussion of physician inventory and opportunities
• Alexandra Hospital Foundation Charity Golf Tournament on August 17th

Police Services Board

The Board will conduct a general meeting to review commander reports and secretary expenses. The agenda also includes a discussion regarding an ATV complaint.

• Detachment Commander Reports
• Secretary expenses
• ATV complaint correspondence

Business Improvement Area

The Board of Directors is meeting to discuss upcoming summer programming and business correspondence. Key discussions include preparations for Pizza Fest on July 27 and updates regarding downtown art installations.

• Pizza Fest planning for July 27, 2023
• Downtown Art Installation updates
• Façade Improvement Plan Application for Ingersoll Music Academy
• Social Media Proposal update
• Boundary Change request from Craig Rathburn

Ingersoll Diversity & Inclusion Committee

The Diversity and Inclusion Committee will discuss a resolution regarding homelessness and debrief on the June 10th Ingersoll Library Drag Story Time. Members will also work on defining the five pillars of the committee's action plan.

• Debrief of June 10th Ingersoll Library Drag Story Time
• Discussion of Oxford Safe and Well Steering Committee Resolution to end homelessness
• Planning of action plan pillars: Employment, Education, Business Community, Community in all Forms, and Stakeholders and Allyship

Ingersoll Cheese & Agricultural Museum Advisory Committee

The Advisory Committee is reviewing museum goals, including expanding outreach and completing the Bowman Barn exhibit space. The meeting also covers upcoming activities such as the Kiwanis Ingersoll Harvest Market and the Sports Hall of Fame induction.

• Completion of the Bowman Barn exhibit space
• Expansion of the Memories on the Move outreach program
• Sports Hall of Fame induction ceremony scheduled for September 24
• Kiwanis Ingersoll Harvest Market scheduled for August 26
• Community Cruise car show fundraiser on July 15

Safe Cycling Committee

The committee is reviewing updates on bike racks, infrastructure reports, and the establishment of a maintenance centre. Members are also coordinating logistics for the Family Cycling Day and the Ontario by Bike riders event.

• Introduction of new Cycling Co-ordinator and Trails Specialist Olivia Taylor
• Discussion of portable bike rack designs and construction
• Update on 2021 Infrastructure Report
• Distribution of 200 bike trail maps to local businesses
• Reimbursement of $150.00 for two bikes purchased from Canadian Tire

Regular Meeting of Council

The Council will review several special staff reports, including a public engagement strategy and a land purchase request by Jokers Crown. The meeting also includes public hearings for zoning applications and discussions on various community resolutions.

• Zoning application: 37 William Street (Royal King Management Corp)
• Zoning application: 98 Thames Street N. (Ingrox Ltd)
• Land purchase request: Jokers Crown portion of Town-owned lands
• Public hearing: 105 Bruce Street (Boddy & Bowman)
• Staff report: Operating Budget Variance Report for 2022

Recreational Trails Committee

The Recreational Trails Committee is discussing the extension of a multi-use path at CAMI to connect to a new parking lot. Members will also address the appointment of a Vice-Chair and the 2024 budget.

• Proposed extension of the multi-use path at CAMI toward Thompson Road
• Discussion of the 2024 Budget
• Appointment of a Vice-Chair
• Introduction of summer student Olivia Taylor, Trails Specialist

Accessibility Advisory Committee

The Accessibility Advisory Committee will review a proposed accessibility plan for the Cheese and Agricultural Museum. Members will also discuss goals for accessible pathways, change rooms, and parking, as well as 2024 budget items.

• Proposed Museum Accessibility Plan presentation by Scott Gillies
• Discussion of Multiyear Accessibility Plan contributions
• Discussion of accessible pathways, change rooms, and parking goals
• Discussion of 2024 budget items
• Discussion regarding Walkable Weekend – Christmas Lights

Ingersoll Municipal Heritage Committee

The Ingersoll Municipal Heritage Committee is meeting to establish its organizational structure for the term. The committee will elect a Chair and Vice Chair, review its mandate, and determine a regular meeting frequency.

• Election of Chair and Vice Chair
• Establishment of regular meeting time and frequency
• Review of terms of reference and mandate
• Planning for budget and spending
• Goal setting for the current term

Police Services Board

The meeting scheduled for May 29, 2023, at the JC Herbert room was cancelled. No business was conducted.

CANCELLED - Business Improvement Area

The scheduled Board of Directors meeting for the Ingersoll Downtown BIA was cancelled. The agenda originally included discussions on financial reports, business plans, and upcoming events.

• Pizza Fest scheduled for July 27, 2023
• Art Tour scheduled for June 20, 2023
• Façade Improvement Plan Application for Ingersoll Music Academy
• Downtown Art Installation update

Ingersoll Cheese & Agricultural Museum Advisory Committee

The Ingersoll Cheese & Agricultural Museum Advisory Committee will elect a Chair and Vice-Chair. The committee will also review its Terms of Reference, discuss 2023 goals, and receive an update on the Museum School addition.

• Election of Chair
• Election of Vice-Chair
• Review of Terms of Reference
• 2023 Goals and Objectives discussion
• Museum School addition update

Ingersoll Diversity & Inclusion Committee

The committee will hold its first meeting to elect leadership and establish a meeting schedule. Members will discuss the steps required to join the UNESCO Coalition of Inclusive Municipalities and review the committee's mandate.

• Election of Chair and Vice Chair
• Review of the Committee’s Terms of Reference/Mandate
• Discussion of steps to join the Coalition of Inclusive Municipalities
• Review of correspondence regarding the County of Oxford DEI Subcommittee
• Establishment of short-term goals and objectives

Recreational Trails Committee

The committee will meet to appoint a Chair and Vice Chair and discuss the Terms of Reference. Members will also review the Community Services Master Plan and the Trails Plan to guide future work.

• Appointment of Chair & Vice Chair
• Review of Community Services Master Plan
• Review of Trails Plan
• Discussion of Workplan Items

Accessibility Advisory Committee

The committee will elect its Chair and Vice Chair and review its mandate and terms of reference. Members will also discuss the 2019-2023 Multi-Year Accessibility Plan and a request for assistance regarding the Museum Accessibility Plan.

• Election of Chair and Vice Chair
• Review of Terms of Reference and mandate
• Discussion of 2019-2023 Multi-Year Accessibility Plan
• Museum Request for Accessibility Plan assistance

Safe Cycling Committee

The committee is discussing various cycling initiatives including trail safety, bike maintenance, and upcoming community events. Members also received updates regarding electric vehicle regulations and the approved $6,000 committee budget.

• Approved $6,000 committee budget
• Discussion of trail safety at McClay Trucking Yard entrance
• Update on electric vehicle and scooter regulations from OPP
• Planning for Family Cycling Day and bike assembly/repair events
• Proposed establishment of a bike maintenance and education centre

Regular Meeting of Council

The Ingersoll Council meeting includes discussions on various municipal matters, including the 2023 capital expenditures and establishment of taxation rates. The agenda also features reports on volunteer policy, development charges, and several proposed by-laws.

• 2023 Capital Expenditures and Establishment of Rates of Taxation (By-Law 23-5261)
• BIA Levy 2023 (By-Law 23-5253)
• Amend Zoning for Application ZN 6-22-09 (By-Law 23-5263)
• Amend Fees and Charges By-Law - Camping Fees (By-Law 23-5262)
• $1,000.00 funding request for Alexandra Hospital Discovery Week

Business Improvement Area

The Ingersoll Downtown BIA Board of Directors will hold a special meeting to review the 2023 draft budget. The meeting will be conducted virtually via video conference and will not be recorded.

• Review of 2023 Draft Budget
• Proposed municipal tax levy revenue
• Proposed expenditures for Pizzafest, Christmas Madness, and Summer Events
• Proposed beautification spending including street decorations and art projects
• Review of BIA reserve continuity and balances

Ingersoll Primary Care Recruitment & Retention Advisory Committee.

The Ingersoll Primary Care Recruitment and Retention Advisory Committee met to elect leadership and review its terms of reference. The committee also discussed a $1,000 funding request for the Alexandra Hospital Discovery Week to support medical student placements.

• Election of Committee Chair and Vice-Chair
• Review of Committee Terms of Reference
• $1,000 funding request for 2023 Discovery Week at Alexandra Hospital
• Update from Oxford County Physician Recruitment Committee

Police Services Board

The Ingersoll Police Services Board will meet to review a presentation regarding the billing model for policing services. The board will also discuss the grant application process for the RIDE program and review secretary expenses.

• Presentation on R. Griffin billing model for policing service
• Discussion of RIDE program grant application process
• Review of secretary expenses
• Detachment Commander Reports

Business Improvement Area

The Board of Directors will review the financial report for the period ending March 31, 2023. They are also scheduled to vote on approving the draft 2023 budget. Discussion items include updates on downtown art, business plans, and upcoming events like Pizza Fest.

• Approval of the Draft 2023 Budget
• Review of March 2023 financial report showing $15,971 deficit YTD
• Downtown Art Installation update
• Pizza Fest 2023 discussion
• Grilled Cheese Promotion report

Safe Cycling Committee

The committee will discuss several items including the hiring of a coordinator and upcoming events. Discussion topics include bike rack options and the Family Cycling Day scheduled for June 3rd.

• Hiring of a coordinator
• Museum bike rack
• Portable bike racks for special events
• Family Cycling Day on June 3rd
• Share the Road Conference

Regular Meeting of Council

The Town of Ingersoll is holding a public meeting to discuss a report regarding building permit fees. The proposed fee structure aims for full-cost recovery of the Building Services Department to reduce reliance on municipal tax dollars.

• Public Meeting: Building Permit Fee Review
• Proposed amendment to Traffic and Parking By-Law regarding electric vehicle charging
• Proposed elimination of the Vacant Unit Rebate Program
• Zoning By-Law amendment for 265 Ingersoll St. (Ingrox Ltd.)
• Resolution to support Bill 5 - Stopping Harassment and Abuse by Local Leaders Act

Business Improvement Area

The Ingersoll Downtown BIA Board of Directors will review the 2023 business plan and financial reports through February 2023. The meeting includes updates on several ongoing initiatives, including BIA Bucks and a portable ramp installation project. The Board is also preparing for a budget review with the Town Treasurer in April.

• Review of 2023 Business Plan
• Financial Report through February 28, 2023
• BIA Bucks update
• Downtown Art Installation update
• Portable Ramp Installation Project update

Police Services Board

The Board will conduct a general meeting to review detachment commander reports and secretary expenses. The agenda also includes discussion regarding the O.A.P.S.B. spring conference and bylaw 23-5250.

• Detachment Commander Reports
• Secretary expenses
• O.A.P.S.B. spring conference
• Bylaw 23-5250

Safe Cycling Committee

The committee will meet to discuss updates to its mandate and potential policy changes. Members will also review goals for 2023 and participate in a roundtable discussion.

• Committee mandate update
• Policy changes
• 2023 goals

Business Improvement Area

The Ingersoll Downtown BIA Board of Directors will meet to discuss the annual budget and several ongoing initiatives. The agenda includes updates on the BIA Bucks program, a downtown art installation, and a portable ramp installation project.

• Budget discussion
• BIA Bucks update
• Downtown Art Installation update
• Portable Ramp Installation Project update
• Grilled Cheese Promotion for April

Regular Meeting of Council

The Council will review the 2023 operating budget and several staff reports regarding municipal services. The meeting includes presentations on Truth and Reconciliation and public hearings for multiple zoning applications.

• 2023 Budget Approval (T-007-23)
• Public hearing for zoning application ZN 6-22-09 at 265 Ingersoll Street
• Public hearing for zoning application ZN 6-22-10 at Keith Mabee Blvd. and Fuller Drive
• Presentation on Truth and Reconciliation Commission's 57th Call to Action
• Discussion on Carroll Street Reconstruction (OP-005-23)

Police Services Board

The Board will review detachment commander reports and secretary expenses. The meeting also includes the adoption of previous minutes and a review of the 2023 meeting schedule.

• Detachment Commander Reports
• Review of secretary expenses
• Adoption of January 30, 2023, minutes
• Discussion of 2023 meeting schedule

Business Improvement Area

The scheduled Board of Directors meeting for the Ingersoll Downtown BIA was cancelled. No business was conducted or decided during this session.

Special Meeting of Council

Council is reviewing the 2023 operating budget, which includes a total gross expenditure of $17.56 million. The proposed budget results in a 1.01% tax rate increase, impacting a median single-family home by approximately $20. Council is also considering motions regarding Canada Day celebrations and increasing reserves for a new multi-use recreation centre.

• 2023 Operating Budget with $16.8 million total tax levy requirement
• Proposed 1.01% residential tax rate increase
• Motion to include funding for Canada Day celebrations and fireworks
• Motion to increase reserve fund contributions for a new MURC arena
• By-Law 23-5248 to appoint a Treasurer

Regular Meeting of Council

The Council will consider several by-laws, including the establishment of new user fees and zoning amendments. Members will also discuss a motion to investigate incentives for occupying vacant downtown shops and residences.

• Establishment of new user fees via By-Law 23-5244
• Zoning amendment for 37 North Town Line (ZN 6-22-11)
• Zoning amendment for 160 Carnegie Street (ZN 6-22-08)
• Motion to investigate downtown core occupancy incentives
• Public meeting for Committee of Adjustment regarding 347 King St. W

Police Services Board

The Board will meet to review the 2023 budget and secretary expenses. The agenda also includes the renewal of O.A.P.S.B. Zone 4 fees for 2023.

• Approval of 2023 budget
• Approval of secretary expenses
• Renewal of O.A.P.S.B. Zone 4 fees for 2023

Special Meeting of Council - 30 Jan 2023 - Budget

Council is reviewing the 2023 final capital budget and a potential partnership with Grant Match to pursue Green & Inclusive Grant funding for Fusion upgrades. The meeting also includes discussions on a request for a council member to attend a sustainable communities conference and a report on Carroll Street widening.

• Final Capital Budget 2023 presentation
• Fusion upgrade projects totaling $455,000
• Grant Match service agreement for Green & Inclusive Grant
• Carroll Street Widening Report
• Community Development Grant presentations for Big Brothers Big Sisters of Oxford County and Ingersoll and District Inter-Church

Business Improvement Area

The Board of Directors will review the 2022 year-to-date financial report and discuss upcoming budget ideas. The meeting includes updates on BIA Bucks, a downtown art installation, and a portable ramp installation project.

• Review of 2022 financial report showing $27,069 surplus
• BIA Bucks update
• Downtown Art Installation update
• Portable Ramp Installation Project update
• Discussion of potential Grilled Cheese Promotion for April

Recreational Trails Committee

The committee will discuss ongoing business regarding local trail developments. Topics include hurdles for the Whiting Creek Trail, master plan maps, and the Clarke Road Pond Trail.

• Whiting Creek Trail discussion
• Master Plan Maps review
• Clarke Road Pond Trail discussion

Special Meeting of Council - 16 Jan 2023 - Budget

The Town of Ingersoll is reviewing a draft operating budget of $17.56 million for 2023. The proposal includes a 0.92% tax rate increase, which would result in an average $18 increase for a median single-family home.

• 2023 Draft Operating Budget of $17.56 million
• Proposed 0.92% residential tax rate increase
• By-Law 23-5239: 2023 Interim Tax Levy
• By-Law 23-5241: Kiwanis Club Farmers' Market Sign lease agreement
• Proposed $7 million capital budget for 66 projects

Regular Meeting of Council

The Town of Ingersoll Council is meeting to review planning reports, consider zoning by-law amendments, and discuss various community appointments. The agenda also includes presentations on the South West Ingersoll Secondary Plan and several notices of motion from Councillor Haliru.

• Zoning application ZN 6-22-07 for Wallace Line
• Zoning application ZN 6-22-04 for 31 Thames St S
• By-Law 23-5237 to amend Zoning By-Law for ZN 6-22-04
• Appointment of Integrity Commissioner and Closed Meeting Investigator
• South West Ingersoll Secondary Plan Update presentation