Ingersoll public meetings in 2024
39 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Ingersoll Diversity & Inclusion Committee
The December 18, 2024 meeting of the Ingersoll Diversity & Inclusion Committee was cancelled due to lack of quorum. The agenda included items on a thank-you letter budget impact, open skate sponsorship planning, a draft letter to council on DEI, and staff attendance at a Kingston webinar. The next meeting is scheduled for January 15, 2025.
- Meeting cancelled due to quorum not met
- Thank you letter for community events – budget impact
- Open skate sponsorship planning for December 30th
- Review of draft letter to council on DEI (led by Member Sabessar)
- Staff attendance at City of Kingston webinar on EDI practices
Special Meeting of Council
Council is meeting to finalize the 2025-2027 Multi-Year Budget, including the approval of a $12.9 million capital budget and a 4.24% increase in the tax levy. The meeting also covers updates on strategic plan goals, the appointment of municipal enforcement officers, and a motion regarding budget reallocations for community grants and hospital donations. Additionally, Council will discuss a land purchase offer in a closed session.
- Approval of 2025 capital budget totaling $12,863,000
- Approval of 10-year capital plan totaling $96,400,000
- By-Law 24-5363 to appoint municipal enforcement officers
- Motion to donate $10,000 to Alexandra Hospital One Chart campaign
- Motion to provide $10,000 in sponsorship to the Ingersoll Kiwanis club's 2025 events
Regular Meeting of Council
This is the regular meeting of Ingersoll Council on December 9, 2024. Council will consider several by-laws, including the 2025 interim tax levy and a new user fees by-law, and will hold public meetings on two zone change applications. They will also review staff reports on an official plan amendment, property tax refund policy, and the third-quarter budget variance.
- 2025 Interim Tax Levy By-Law 24-5357
- 2025 User Fees or Charges By-Law 24-5358
- Zone change applications for 274171 Wallace Line and 543936 Clarke Road East
- Official Plan Amendment and Zone Change application by Clarke Commercial Shopping Centre Inc.
- Property Tax Cancellation, Reduction and Refund Policy (T-026-24)
Ingersoll Municipal Heritage Committee
The Ingersoll Municipal Heritage Committee is meeting to approve its agenda and minutes, and to discuss several ongoing items, including a Facebook post about the bandstand, the status of a Trillium grant, a by-law update, and plans for property tours. The meeting is a regular business meeting with no major decisions expected.
- Discussion of Facebook post content for the bandstand
- Status update on Trillium grant
- By-law update to be completed by end of year
- Update on list of properties and tours
OPP Detachment Board
The Ingersoll OPP Detachment Board will hold a special meeting to discuss its draft 2025 operating budget. The proposed administrative budget outlines $29,655 in total expenses for the upcoming year. Key planned costs include board honorariums, insurance, conference and training expenses, and speed tracking equipment.
- Draft 2025 Police Services Board budget proposing $29,655 in total expenditures
- $8,600 budgeted for miscellaneous program expenses, noted for Speed Spy equipment
- $4,980 allocated for board member honorariums
- $3,888 allocated for board insurance expenses
Accessibility Advisory Committee
The December 2, 2024 meeting of the Ingersoll Accessibility Advisory Committee was cancelled because quorum was not met. The agenda included approval of minutes and a review of the working draft of the 2025-2028 Multi-Year Accessibility Plan, which was to be discussed for next steps and priorities. No decisions were made at this meeting.
- Meeting cancelled due to lack of quorum
- Review of 2025-2028 Multi-Year Accessibility Plan working document
- Approval of November 4, 2024 minutes (not held)
- Next meeting scheduled for January 6, 2025
Business Improvement Area
The Ingersoll Business Improvement Area Board of Directors meets on November 26, 2024, to approve previous minutes, accept the October 2024 financial report, and discuss ongoing business including advertising, holiday events, and the BIA's terms of reference.
- October 2024 Financial Report
- Advertising update for the Ingersoll-Woodstock Echo Newspaper
- Veteran’s Crosswalk Dedication Report
- Lighting of the Lights Report
- Christmas Madness and Christmas Parade Reports
Special Meeting of Council
Council is deliberating the first annual update to the 2024-2027 multi-year budget. The proposed update increases the 2025 tax levy to 5.4%, up from the previously approved 3.2%. The meeting also includes presentations from Operation Sharing and United Way Oxford regarding local social services and housing initiatives.
- Proposed 2025 tax levy increase of 5.4%
- United Way Oxford request for a $5,500 grant for the Ingersoll Light House
- Addition of one full-time Human Resources position and two volunteer firefighters
- OPP contract cost increase of $263,370 over initial 2025 projections
- Confirmatory By-Law 24-5355
Ingersoll Cheese & Agricultural Museum Advisory Committee
The Ingersoll Cheese & Agricultural Museum Advisory Committee meets to discuss museum operations, upcoming community events including Santa's Village and the Christmas appreciation dinner, security cameras, and repairs. The agenda also includes reviewing previous minutes and business arising from events like the Mystic Market and PumpkinFest.
- Discussion on Mystic Market, PumpkinFest, and Santa's Village events
- Discussion on museum camping and security cameras
- Museum report and round table discussion
- Planning for the December Christmas Appreciation Dinner
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee is meeting to discuss community event thank-you letters, debrief the November 15 open skate sponsorship, and review the Zorra Township DEI Inclusion Charter report. They will also update the Ingersoll DEI Plan outline. The agenda includes routine approvals of minutes and declarations of interest.
- Review of Zorra Township DEI Inclusion Charter report
- Debrief of November 15 open skate sponsorship and planning for sponsored skates
- Proposed graphics for thank-you letters for community events
- Updates to Ingersoll DEI Plan outline resource document
Police Services Board
The Ingersoll OPP Detachment Board will meet to elect a Chair and Vice Chair and review a new anti-harassment, discrimination, and violence policy. The board will also discuss its 2025 meeting schedule, the draft 2025 budget, and approve the October 2024 police services report.
- Election of Board Chair and Vice Chair
- Approval of 'Anti-Harassment, Discrimination and Violence in the Workplace Policy'
- Review of draft 2025 OPP Detachment Board Budget
- Review and approval of Ingersoll October 2024 PSB Report
- Review of September 2024 Monthly Financial Report
Safe Cycling Committee
The Safe Cycling Committee is meeting to approve its agenda and previous minutes, and to discuss business arising from the September meeting, including the Ride to Thrive program, the 2025 budget, and the strategic plan. They will also receive updates from the OPP and South West Public Health. The agenda is largely procedural, with no major new decisions listed.
- Approval of September 11, 2024 minutes
- Discussion of Ride to Thrive program
- 2025 budget discussion
- Strategic plan discussion
- OPP and South West Public Health updates
Regular Meeting of Council
Council will receive reports on three code-of-conduct complaints against a councillor, consider allowing three dogs per dwelling unit, and hold public meetings on a minor variance and an official plan amendment. The agenda also includes routine items like minutes, correspondence, and by-laws.
- Integrity Commissioner reports on Code of Conduct complaints 2024-01, 2024-02, 2024-03 against K. Haliru
- By-law 24-5352 to amend dog by-law to allow three dogs per dwelling unit
- Public meeting for Official Plan Amendment and Zone Change at 223 Clark Road E. (Clarke Commercial Shopping Centre Inc.)
- Committee of Adjustment public meeting for minor variance A-05-24 at 46 Bell Street (Owner: Darling)
- 2023 Audited Financial Statements and Surplus Allocation (T-024-24)
Ingersoll Municipal Heritage Committee
The Ingersoll Municipal Heritage Committee is meeting to approve its agenda and minutes, and to discuss several ongoing items. These include planning a Facebook post, the status of a Trillium grant, a bylaw update, and progress on a list of heritage properties and walking tours. The meeting is a regular working session with no major decisions listed on the agenda.
- Discussion of information for a Facebook post and who will submit it to clerks/communications
- Status update on the Trillium grant
- Bylaw update discussion
- Update on list of heritage properties and walking tours, including who is working on them
Recreational Trails Committee
The committee will discuss a report from the Engineering Department regarding the town's trail network development. The report notes that the project is currently over the $255,000 budget and proposes a revised, multi-year phased construction plan. Members will also discuss budget planning for 2025 and beyond.
- Review of Trail Vision Map and cost estimates for trail sections
- Discussion of 2025 and future budget planning
- Proposed phased construction schedule for trail sections between Holcroft Street and Charles Street
Accessibility Advisory Committee
The Ingersoll Accessibility Advisory Committee is meeting to approve the agenda and minutes from October 7, 2024, and to discuss revisions to the 2025-2028 Multi-Year Accessibility Plan. They will also hear a summary of the October 22, 2024 Oxford County Joint Accessibility Advisory Committee Meeting. The meeting is largely procedural, with the main substantive item being the accessibility plan update.
- Review of working copy of Ingersoll Multi-Year Accessibility Plan revisions 2024-2028
- Summary of October 22, 2024 Oxford County Joint Accessibility Advisory Committee Meeting
- Approval of minutes from October 7, 2024 meeting
- Discussion of accessible taxi cabs and para-transit ridership feedback (from prior minutes)
Business Improvement Area
The Ingersoll Business Improvement Area Board of Directors met via Zoom on October 29, 2024, to discuss ongoing matters including the Miconex Visa Gift Card Program, local newspaper advertising rates, and the Pizza Fest 2024 financial report. The board also reviewed preparations for upcoming community events like the Lighting of the Lights and Christmas Madness.
- September 2024 Financial Report acceptance
- Pizza Fest 2024 Financial Report showing $12,444.10 in total sales and charity distributions
- Advertising schedule and rates for the Ingersoll-Woodstock Echo newspaper
- Miconex Visa Gift Card Program update and partnership discussion with Rural Oxford Economic Development
Special Meeting of Council
The Town of Ingersoll Council is holding a special meeting to consider several items, including a fence variance request for 119 Melita Street, an updated compensation review for elected officials, a topsoil removal on Newman Street, 2025 community development grant applications, and the 2025-2027 multi-year budget. The meeting also includes a closed session for litigation and trade secret matters related to a large industrial tax refund/cancellation.
- Fence variance for 119 Melita Street to allow a 5-7 ft fence in the front yard, contrary to By-Law 13-4720's 2 ft limit
- Updated 2024 Compensation Review for Elected Officials (C-031-24)
- Newman Street Topsoil Removal (OP-014-24)
- 2025 Community Development Grant Applications (T-021-24)
- 2025-2027 Multi-Year Budget and 2025 Draft Budget Presentation
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee will meet to discuss committee budget updates, open skate sponsorship, and a draft thank-you letter for community events. Members will also review the Safe and Well Oxford DEI Inclusion Charter and continue work on the Ingersoll DEI Planning Document.
- Review of Ingersoll DEI Plan outline
- Discussion of committee budget
- Review of Safe and Well Oxford DEI Inclusion Charter
- Open skate sponsorship discussion
Regular Meeting of Council
The Ingersoll Town Council is meeting for its regular session on October 15, 2024, to consider various by-laws, staff reports, and public meetings. The agenda includes consideration of a records retention by-law, amendments to the graphic image delivery by-law, dog limit variances, and an agreement of purchase and sale for 50 Newman St. with Arcelormittal. Additionally, the Council will hold a Committee of Adjustment public meeting for 119 Melita Street.
- By-Law 24-5344: Records retention periods for the Town of Ingersoll
- By-Law 24-5345: Amend By-Law 23-5268 to regulate the delivery of graphic images
- By-Law 24-5346: Agreement of Purchase and Sale for 50 Newman St. with Arcelormittal
- By-Law 24-5347: 142 Thames St. BIA Facade Loan Agreement
- By-Law 24-5349: Subdivision Agreement with 2862083 Ontario Inc.
Accessibility Advisory Committee
The Ingersoll Accessibility Advisory Committee is meeting to review the draft 2025-2028 Multi-Year Accessibility Plan and receive updates on recreational trails. The committee will also discuss participation in the upcoming Oxford County Joint Accessibility Advisory Committee meeting.
- Review of 2025-2028 Multi-Year Accessibility Plan working document
- Recreational Trails update
- Oxford County Joint Accessibility Advisory Committee meeting preparation
Ingersoll Municipal Heritage Committee
The Ingersoll Municipal Heritage Committee is meeting to discuss local heritage property designations, potential updates to the town's unofficial heritage list, and ongoing museum collaborations. The agenda also includes reviewing business from previous minutes, such as heritage request forms and museum walking tours.
- Discussion on whether the cheese factory at the Ingersoll Cheese and Agricultural Museum can be designated
- Review of heritage request forms from other municipalities to create an Ingersoll designation form
- Compilation of a list of properties for the town's unofficial heritage interest list to be published on the website
- Collaboration with the Ingersoll Cheese and Agricultural Museum for walking tours and heritage events
- Updates on council recommendations regarding terms of reference and Ontario Heritage Trust participation
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee is meeting to discuss community sponsorship opportunities, including fitness class and skate sponsorships, and to review policy direction on honourariums. They will also work on the DEI Action Plan, identify volunteers for stakeholder feedback meetings, and review the DEI Inclusion Charter adopted by Council in July 2024.
- Fitness class sponsorship: $70 per hour for room rental and instructor
- Sponsored skate sessions: $160 including HST, Saturdays 10-10:50am
- Discussion of honourarium for Chair Marshal-DeSutter ($150) and compensation model
- Working meeting to advance the Ingersoll DEI Plan
- Review of Safe and Well Oxford DEI Inclusion Charter
Business Improvement Area
The Ingersoll Business Improvement Area (BIA) Board of Directors is meeting to review financial reports for June, July, and August 2024. The board will also discuss ongoing business items, including the Façade Improvement Program, the Veteran’s Crosswalk, and a sponsorship request from the Rotary Club of Ingersoll.
- Rotary Club of Ingersoll request for $3,000 donation for Christmas Parade
- Review of June, July, and August 2024 financial reports
- Discussion on Veteran’s Crosswalk design and implementation
- Application for board member vacancy by Muhammad Saeed
- Presentation on Miconex gift card program by Rural Oxford Economic Development
Ingersoll Cheese & Agricultural Museum Advisory Committee
The Ingersoll Cheese & Agricultural Museum Advisory Committee will meet to discuss ongoing museum events and facility maintenance. The agenda includes updates on the Harvest Market, upcoming seasonal events, and status reports on museum repairs.
- Discussion of Car Show and Harvest Market planning
- Review of museum repair status
- Discussion of Mystic Market, Pumpkin Fest, and Santa's Village
- Museum Report
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee is meeting to continue work on its DEI Action Plan, discuss community sponsorship opportunities (including a fitness class), and consider policy direction on honorariums. The meeting was originally scheduled for September 18, 2024, but the agenda indicates it was cancelled. The committee will also review a draft thank-you letter for community events and plan stakeholder feedback sessions.
- Community Sponsorship Opportunities – fitness class sponsorship info (approx. $70 per class)
- Policy Direction, Honourariums – costing to be provided
- Thank You Letter for Community Events – draft review
- DEI Planning Document – working meeting to advance Action Plan
- Identify 2-3 volunteers to meet with stakeholders for feedback by end of October
Safe Cycling Committee
The Ingersoll Safe Cycling Committee is meeting to review ongoing cycling initiatives, including the bike salvage program, bike giveaway applications, and the "Ride To Thrive" event. The committee will also discuss their strategic plan and receive updates from the OPP and South West Public Health.
- Bike salvage program coordination with London Cyclelink
- Bike giveaway application status
- Strategic plan sub-committee discussion
- Pemberton St 'share the road' signage installation update
Accessibility Advisory Committee
The Ingersoll Accessibility Advisory Committee will meet to review past minutes and discuss committee business. The agenda includes a request to reschedule or relocate the December 2, 2024 meeting and a review of documents from the Recreational Trails Committee.
- Rescheduling or relocation of the December 2, 2024 meeting
- Review of Recreational Trails Committee correspondence
Regular Meeting of Council
The Town of Ingersoll Council met to review closed session reports, conduct a public meeting under the Planning Act for 115 and 117 Merritt Street, and hear presentations on health strategy, sewer installation on King St. W., and property standards. Council also addressed special staff reports concerning zoning, cemetery structures, salary reviews, and budget schedules, alongside various consent agenda items and by-laws.
- Zone change application ZN6-24-02 by Astro Homes Ltd. for 2491/2 King St. E. (155 King Street East) from R1 to R2-30
- Public meeting pursuant to the Planning Act for ZN 6-23-05 – Grewal (Belair), 115 and 117 Merritt Street
- By-Law 24-5340 to amend Zoning By-law Number 04-4160 for 2491/2 King St. E.
- By-Law 24-5341 to appoint Julie Ellis as Deputy Clerk
- By-Law 24-5342 for the BIA Facade Loan Agreement at 138 Thames St. S.
Special Meeting of Council
Ingersoll Town Council held a special meeting to review guidelines for the provincial Community Sport and Recreation Infrastructure Fund. The Ontario Ministry of Sport program provides up to $10 million in cost-sharing funding for new or replacement recreation facilities. Council also considered a routine confirmatory by-law.
- Discussion of Ontario's Community Sport and Recreation Infrastructure Fund (CSRIF) Stream 2 guidelines for capital grants up to $10 million
- Confirmatory By-Law 24-5339 for the September 3, 2024 special meeting
Recreational Trails Committee
The Ingersoll Recreational Trails Committee is meeting to approve the agenda and minutes from June 4, 2024, and to discuss business arising from those minutes, including VIMA Trails Mapping and Trail Inspection Volunteers. They will also hear updates on trail development from the Engineering Department and discuss trail counters. The meeting is a regular business session with no major decisions expected beyond routine approvals.
- Approval of minutes from June 4, 2024
- VIMA Trails Mapping update
- Trail Inspection Volunteers update
- Trail Development update from Engineering Department
- Trail Counters discussion
Business Improvement Area
The Ingersoll Business Improvement Area Board of Directors meeting scheduled for August 26, 2024, was cancelled. The agenda included routine items such as approval of minutes, financial reports, and correspondence, but no decisions were made.
- Meeting cancelled
- Financial reports for June and July 2024
- Correspondence from Unifor 88 Women's Committee and Big Brothers Big Sisters
- Application for board vacancy by Muhammad Saeed
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee meets to discuss administrative support, committee honorariums, social media days of significance, and ongoing work on the Ingersoll DEI Planning Document. The agenda also reviews previous minutes from May 15, 2024, and a recent Town of Ingersoll council resolution regarding the Safe and Well Oxford Steering Committee.
- Request for Council to designate staff for administrative tasks, social media posts, and a dedicated DEI email
- Consideration of a $150 flat GC honorarium for Chair Marshal-DeSutter and committee honorarium model review
- Review and updates to the Ingersoll DEI Planning Document outline
- Post-Evergreen and Canada Day Event Review
- Safe and Well Oxford Steering Committee Update and Inclusion Charter for Oxford endorsed by Council
Safe Cycling Committee
The Ingersoll Safe Cycling Committee will meet to discuss ongoing cycling initiatives, including a bike salvage program and bike giveaway applications. The committee will also review updates regarding cycling infrastructure on Pemberton Street and receive reports from the OPP and South West Public Health.
- Discussion of cycling lanes and signage for Pemberton Street construction
- Update on bike salvage program and bike giveaway applications
- Review of strategic plan progress
- OPP and South West Public Health updates
Accessibility Advisory Committee
The August 12, 2024 meeting of the Ingersoll Accessibility Advisory Committee was cancelled because quorum was not met. The agenda had slated discussion on feedback from the Recreational Trails Committee regarding accessibility benchmarks for municipal trails. Members were also scheduled to address a request to reschedule or relocate their December 2, 2024 meeting.
- Meeting cancelled because quorum was not met
- Deferred review of Recreational Trails Committee correspondence regarding trail accessibility standards
- Deferred request to reschedule or relocate the December 2, 2024 meeting
Regular Meeting of Council
Council will hold a closed session to discuss OPP board member police record checks, employee pay equity, and ice allocation, then reconvene to report on the July 8 closed session where they directed staff to enter a purchase agreement for the 12-acre site at 50 Newman St. In open session, they will consider consent items, including minutes, a remuneration review, an animal control by-law exemption for indoor pigeons, a community grant policy update, arena ice requests, museum repairs, and a mid-year capital update. They will also hear delegations on hospital integration and a by-law exemption, and vote on several by-laws, including declaring 50 Newman St. surplus, closing Livens Lane, and establishing the OPP Detachment Board.
- Declare 50 Newman St. surplus (Livens Lane and Blocks 4 and 5, Plan 41M-375) - By-Law 24-5332
- Stop up and close Livens Lane - By-Law 24-5333
- Execute pre-servicing agreement with 2862083 Ontario Inc. - By-Law 24-5334
- Establish O.P.P. Detachment Board and terms of reference - By-Law 24-5335
- 2024/2025 Arena Ice Requests - staff report CS-019-24
Business Improvement Area
The Ingersoll Downtown BIA Board of Directors is holding a special virtual meeting to discuss the Veteran’s Crosswalk. The agenda consists of procedural items and a review of the crosswalk project.
- Discussion regarding the Veteran’s Crosswalk
Ingersoll Cheese & Agricultural Museum Advisory Committee
The committee will meet to discuss ongoing museum operations, including updates on the Car Show, Barn Boogie event, and Harvest Market. Members will also review a museum report and discuss a speed limit sign.
- Car Show update
- Barn Boogie event planning
- Harvest Market planning
- Speed limit sign discussion
- Museum report
Ingersoll Diversity & Inclusion Committee
The Ingersoll Diversity & Inclusion Committee meeting scheduled for July 17, 2024, was cancelled because quorum was not met. The agenda included reviewing the DEI planning document, discussing honorariums, and planning for an Indigenous ceremonial space.
- Review of Town of Ingersoll DEI Plan outline
- Discussion of $150 honorarium for Chair Marshal-DeSutter
- Discussion of Indigenous Ceremonial Space
- Family Swim sponsorship dates in July (7, 14, 21, 28)
- Motion to recommend staff support for committee administrative tasks