Municipal District of Bighorn No. 8 public meetings in 2022

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to consider one development application for a new single detached dwelling and receive a list of development permits issued by the Development Officer. The agenda is otherwise routine, with no subdivision applications, lease referrals, or new business. The meeting is open to the public and will be live-streamed.

• Development Permit Application No. 69/22 for a new single detached dwelling
• List of Development Permits issued by Development Officer
• Approval of minutes from November 30, 2022 meeting
• Next meeting scheduled for January 25, 2023

The Municipal Planning Commission approved a development permit for a new single detached dwelling with 33 specific conditions. The commission also reviewed a list of five development permits issued by the Development Officer.

• Approved Development Permit Application No. 69/22 for a new single detached dwelling (Unanimous)
• Approved the December 21, 2022 agenda as amended (Unanimous)
• Approved the November 30, 2022 meeting minutes (Unanimous)
• Decided that seconding a motion is not required for MPC meetings
• Adjourned meeting at 09:39 a.m. (Unanimous)

Council

The Municipal District of Bighorn No. 8 Council is meeting to consider the 2023-2025 operating budget and 5-year capital plan, along with several bylaws, agreements, and reports. The agenda includes public hearings, a delegation from Bow Valley Regional Housing, and closed-session items. This is a regular business meeting with substantive decisions on budget, contracts, and land-use amendments.

• 2023-2025 Operating Budget and 5 Year Capital Plan
• Bylaw 23-Z/22 Rafter Six Land Use Bylaw Amendment
• Calgary 911 Contract Amendment – 6 month Extension
• Town of Canmore Fire Suppression and Rescue Service Agreement Renewal
• DMF Community Association Grant Request

Council approved the 2023-2025 Operating Budget and 5-Year Capital Plan. They also passed a procedural bylaw and approved several service contracts and a community grant. A decision was made to not purchase the Pigeon Creek Water Licence.

• Approved 2023-2025 Operating Budget and 5-Year Capital Plan
• Approved $48,000 Community Enhancement Program grant for Dead Man’s Flats multi-purpose recreation area
• Passed Bylaw 24-22 amending the Procedural Bylaw (3rd reading)
• Approved contract renewal with City of Calgary for 9-1-1 and dispatch services
• Approved two-year contract renewal with Town of Canmore for fire suppression and rescue services
• Approved first reading of Bylaw 23-Z/22 to change Rafter 6 Recreation District minimum setback from 30m to 5m
• Directed Administration to release the George B. Cuff & Associates Governance Audit Executive Summary to the public
• Decided not to proceed in purchasing the Pigeon Creek Water Licence

Community Services Board (CSB)

The Community Services Board approved the minutes from the October 4, 2022 meeting. The session primarily consisted of member updates and a report from the Community Services Coordinator. No new policies or funding amounts were decided.

• Adopted the meeting agenda (Carried)
• Accepted the October 4, 2022 meeting minutes (Carried)

Bighorn Corridor Environment Committee (BCEC)

The Bighorn Corridor Environment Committee is meeting to approve the September 7, 2022 minutes, review the committee's Terms of Reference and the BCEC Trucking Subcommittee Terms of Reference, and hear updates from local industries including Baymag, Bow Valley Waste Management Commission, Burnco, CP Rail, Graymont, and Lafarge. A delegation from the Biosphere Institute is also scheduled. The agenda is largely procedural, with no new business or unfinished business listed.

• Review of BCEC Terms of Reference and Trucking Subcommittee Terms of Reference
• Delegation from Biosphere Institute (Gareth Thomson)
• Industry updates from Baymag, Bow Valley Waste Management Commission, Burnco, CP Rail, Graymont, and Lafarge
• Approval of September 7, 2022 minutes

The committee appointed S. Fitzmorris as Chair for 2022-2023 and approved the Biosphere Institute as a non-voting member. The committee tabled a review of the Trucking Subcommittee Terms of Reference. Industry representatives from Baymag, BVWMC, CP Rail, Graymont, and Lafarge provided operational and environmental updates.

• Approved Biosphere Institute as a non-voting member (Carried)
• Appointed S. Fitzmorris as Chair for 2022-2023 (Carried)
• Tabled review of Trucking Subcommittee Terms of Reference
• Adopted agenda as presented (Carried)
• Adopted September 7, 2022, minutes as amended (Carried)

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to decide on four development applications, including a Telus communication tower in Dead Man's Flats, an amendment to a small energy generation system, and two logging operations in the Sibbald Flats area. The commission will also set its 2023 meeting dates and review a list of permits issued by the Development Officer.

• D.P. 81/21: 35m Telus communication tower and facility at 25 Limestone Valley Rd., Dead Man's Flats
• D.P. 62/22 Amendment #1: small energy generation system, solar collector, and setback relaxation
• D.P. 80/22 and 81/22: logging operations in Sibbald Flats area
• D.P. 87/22: manufacturing and distribution use in Dead Man's Flats
• MPC to choose between last or third Wednesday monthly meeting dates for 2023

The Municipal Planning Commission approved a 36.5m telecommunications tower in the Hamlet of Dead Man’s Flats and a manufacturing operation for sheet metal fabrication. Additionally, the commission approved two logging operations in the Sibbald Flats area and a small solar energy generation system.

• Approved Development Permit 81/21 for a 36.5m Telus communications tower (Unanimous)
• Approved Development Permit 62/22 for a small solar energy generation system with setback relaxations (Unanimous)
• Approved Development Permit 80/22 for logging activity on SE 10-25-6-W5M (Unanimous)
• Approved Development Permit 81/22 for logging activity on NE 9-25-6-W5M (Unanimous)
• Approved Development Permit 87/22 for sheet metal fabrication and indoor storage at 208 Limestone Valley Road (Unanimous)
• Elected T. Jevne as Chairperson for the 2023 Term (Unanimous)
• Elected A. Cordsen as Vice Chairperson for the 2023 Term (Unanimous)
• Set 2023 meeting dates for the last Wednesday of each month at 9:00 a.m. (Unanimous)

Governance and Priorities Committee

The Governance and Priorities Committee will consider recommending the 2023-2025 Operating Budget and 5-year Capital Plan to Council. The proposed 2023 property tax requirement is $7,474,358.49, a 14.30% increase from 2022. The committee will also discuss several other items including decision reports, organizational review, NG911, and land use bylaw amendments.

• 2023-2025 Operating Budget and 5-year Capital Plan: $7,474,358.49 tax requirement, 14.30% increase
• Decision Reports to be Requisition for Decision
• Organizational Review
• NG911
• LUB Amendments Relating to Remote Recreation Land Use District

The Governance and Priorities Committee approved bringing the 2023-2025 Operating Budget and 5-year Capital Plan to Council. The committee also accepted several reports as information and discussed administrative process changes.

• Approved moving 2023-2025 Operating Budget and 5-year Capital Plan to Council
• Accepted Regional Economic Development Partnerships RFD as information
• Accepted Pumped Hydropower Storage Potential locations RFD as information
• Accepted Rural Recreation Land Use District LUB Amendments RFD as information
• Adopted agenda with additions regarding newsletter, Christmas celebrations, and DMF grant request
• Adopted October 25, 2022, Finance and Economic Development Committee minutes

Council

The Governance & Priorities Committee (formerly Finance and Economic Development Committee) will consider recommending the 2023-2025 Operating Budget and 5-year Capital Plan to Council. The proposed 2023 property tax requirement is $7,474,358.49, a 14.30% increase from 2022. The committee will also discuss several other items, including decision reports, organizational review, NG911, and water/wastewater for Exshaw and Dead Man's Flats. The meeting includes a closed session on planning-related bylaw enforcement activities.

• 2023-2025 Operating Budget and 5-year Capital Plan with $7,474,358.49 tax requirement (14.30% increase)
• Decision Reports to be Requisition for Decision
• Organizational Review
• NG911
• Water and Wastewater for Exshaw and DMF

Transportation and Public Works Committee

The Streets & Roads Committee will discuss and potentially approve the revised Industry Access Roads Policy (IN-3), which sets rules for construction, maintenance, and abandonment of roads to resource sites. They will also review a draft Road Access, Dedication, Upgrade and Development Policy, receive updates on snow storage and highway off-ramp realignment, and consider bylaw amendments and parking changes.

• Revised Industry Access Roads Policy IN-3 with new definitions and applicant responsibilities
• Draft Road Access, Dedication, Upgrade and Development Policy to replace T-16
• Snow storage site at east end of Diamond Drive in Exshaw for upcoming season
• Realignment of Trans-Canada Highway off-ramp at Harvie Heights to T-intersection
• Amendment to Highway Traffic Bylaw for snow clearing

The Committee approved the installation of parking signage on Cougar Mountain Crescent and directed Administration to address snow windrows with a contractor. Several policy reviews and the Harvie Heights intersection consultation were deferred to future meetings.

• Approved installation of signage for parking at one or two locations on Cougar Mountain Crescent
• Directed Administration to follow-up with Bow Valley snow clearing contractor to minimize windrows in front of driveways
• Referred proposed Industrial Access Road Policy IN-3 to a future Governance and Priorities Committee meeting
• Approved that recommended amendment to the Highway Traffic Bylaw be brought to a future Council meeting
• Approved that Snow Storage Site Update be received as information and posted to website and social media
• Directed Administration to confirm Alberta Transportation’s proposed public consultation process for the upgrade
• Tabled proposed Road, Access, Dedication, Development and Upgrade Policy IN-2 to the next meeting
• Cancelled December meeting and rescheduled January meeting

Agricultural Services & Environmental Board

The Agricultural Services and Environmental Advisory Board (ASEAB) of the Municipal District of Bighorn No. 8 is meeting to discuss routine updates and new business. Items include environmental fieldman reports, updates from partner organizations, and new business such as attending agricultural service board conferences, a vet shortage letter, and a fall ADM town hall. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Vet shortage letter discussion
• Central Region Agricultural Service Board Conference attendance
• Provincial Agricultural Service Board Conference attendance
• Fall ADM Town Hall
• Environmental fieldman reports for September and October

The Board appointed a Chair and Vice-Chair for the 2022-2023 term and approved the agenda and previous minutes. Members reached a consensus to book speaker Amanda Miller and screen the documentary “Too Close to Home” for an upcoming event. The Board also agreed to host a future invasive species workshop at Beaupre Community Hall.

• Appointed Jackie Phillips as Chair for 2022-2023 term (Carried)
• Appointed Erik Butters as Vice-Chair for 2022-2023 term (Carried)
• Approved agenda as presented (Carried)
• Approved September 16, 2022 minutes as amended (Carried)
• Consensus to book Amanda Miller and show documentary “Too Close to Home”
• Agreed to host invasive species workshop at Beaupre Community Hall

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee is meeting to review Policy H-13, discuss the Community Enhancement Fund, and consider updates to its terms of reference. The agenda also includes planning for service awards, an industry dinner, a fire appreciation event, and the 2023 staff Christmas party. A delegation from Strategic Steps Inc. is scheduled, but details are confidential under FOIP.

• Review of Policy H-13
• Discussion on Community Enhancement Fund
• Update to Municipal Excellence Committee Terms of Reference
• Planning for 2023 Service Awards
• Planning for Fire Appreciation Event

The committee appointed a chair and approved the meeting agenda and previous minutes. Members discussed staff recognition awards, firefighter appreciation, and requested several policy and fund documents for the next meeting.

• Nominated Rick Tuza as Chair for the 2022-2023 Organizational Year (Carried)
• Adopted the November 21, 2022 agenda (Carried)
• Adopted the September 19, 2022 minutes (Carried)
• Determined the annual Fire Fighter appreciation event will be held in the first half of 2023

Council

The Municipal District of Bighorn No. 8 Council is holding a regular business meeting on November 15, 2022. They will consider several bylaws, including first reading of proposed Land Use Bylaw omnibus amendments and a bylaw for the CAO appointment. The agenda also includes new business items such as council per diems, an organizational chart update, Christmas leave, CAO recruitment, and various policies. Several reports and correspondence items are listed for information.

• First Reading of Proposed Bylaw 20-Z22 – Land Use Bylaw Omnibus Amendments
• Bylaw 21-22 CAO Appointment
• Council Per Diems – October 2022 – up to PP22
• Parking Concept 3rd Avenue Loop, Hamlet of DMF
• Highway 1A 1X Solid Waste Transfer Site

Council approved the appointment of Frank Besinger as Interim CAO and hired Davies Consulting Group to recruit a permanent replacement. Several new community policies were adopted, and a public hearing for Bylaw 20-Z/22 was scheduled for January 10.

• Approved Bylaw 21/22 to appoint Frank Besinger as Interim CAO
• Approved first reading of Bylaw 20-Z/22 and set public hearing for January 10 at 6PM
• Approved hiring Davies Consulting Group for CAO recruitment
• Created CAO recruitment committee consisting of five Council members and CAO Besinger
• Approved $1,225.00 in per diems and $319.54 in mileage for Council
• Approved Memorial Plaque Policy CS-16 and rescinded Memorial Bench Program Policy CS-9
• Approved Park Furnishing Policy CS-14 and rescinded Dog Bag Dispenser Policy CS-11
• Approved Winter Trail Maintenance Policy CS-15

Heritage Resources Committee

The Heritage Resources Committee is meeting to discuss the Fireweed Consulting forestry and logging history research project, which was found to have an inconsistent contract. The committee plans to amend the contract, award it to someone familiar with the area, and include public input. They will also discuss the heritage calendar, newsletter articles, and receive a verbal council update.

• Review and amendment of Fireweed Consulting contract for forestry history project
• Discussion on hiring a new contractor for the forestry history project
• Discussion on Heritage Calendar project
• Discussion on newsletter articles
• Verbal council update

The committee discussed steps to finalize the Forest History Project following the departure of a contractor. Members decided to postpone the 2023 Heritage Calendar to focus on collecting more photographs for future editions. The committee also planned upcoming newsletter submissions and discussed governance updates from Council.

• Approved November 7, 2022 agenda (Unanimous)
• Approved October 3, 2022 minutes as amended (Unanimous)
• Decided against producing a 2023 Heritage Calendar due to lack of photographs
• Agreed to request old photographs via the MD Newsletter for future calendars
• Agreed to submit more articles for the MD newsletter, starting with a January 15 deadline
• Set next meeting date for December 5, 2022

Council - Public Hearings

The Municipal District of Bighorn No. 8 is holding a public hearing on Bylaw 12-Z/22, which would amend the Land Use Bylaw to redesignate about 23 acres of the Exshaw Mountain Gateway property from Hamlet Transition and Forestry districts to Hamlet Serviced Residential (R1-S) and Hamlet Multi-Residential (RM-2) districts. The amendment, requested by Exshaw Mountain Gateway Inc., would allow for single-family homes, suites, and townhomes. Council will hear verbal and written submissions before deciding on the bylaw.

• Redesignation of ~23 acres from HT and F districts to R1-S and RM-2 districts
• Proposed 30-40 dwelling units in main development area east of EMGI lands
• Proposed 3-6 unit townhouse pod west of Ridge Lots
• Proposed 4-8 unit townhouse pod north of Fortress Mountain Way
• 3 written submissions received: 1 opposed, 1 support, 1 neutral

Council held a public hearing to discuss Bylaw 12-Z-22, which proposes redesignating land for single-family homes and townhouses. The hearing included presentations from the applicant and administration, as well as public comment. No final vote on the bylaw was recorded in these minutes.

• Commenced Public Hearing for Bylaw 12-Z-22 (Carried)

Council - Public Hearings

Council is holding a public hearing to consider Bylaw 13/22, which would amend the Municipal Development Plan to expand the Hamlet of Exshaw boundary to include about 23 acres of the Exshaw Mountain Gateway property for future residential use. The hearing allows public comment, with one written submission opposed. Council will decide whether to give second and third reading to the bylaw.

• Bylaw 13/22 amends Municipal Development Plan 05/12 to expand Hamlet of Exshaw boundary
• Affected area: approximately 23 acres of NW Section 23, Township 24, Range 9, W5M in Exshaw
• Expansion aligns with Exshaw Mountain Gateway Area Structure Plan for future residential use
• Public hearing scheduled for November 3, 2022, 5:30 p.m. at MD of Bighorn Council Chambers
• One written submission opposed (Wayne Gaudet); applicant representatives to present

Council held a public hearing regarding Bylaw 13/22 to amend Municipal Development Plan 05/12. The proposal seeks to expand the Hamlet of Exshaw boundary to include Phase 1 development areas for Exshaw Mountain Gateway Inc. No final vote on the bylaw was recorded in these minutes.

• Commenced public hearing for Bylaw 13/22 (Carried)

Governance and Priorities Committee

The Finance and Economic Development Committee will discuss the draft 2023-2025 operating budget and 5-year capital plan, which proposes a 7% increase in operating expenses funded by taxation for 2023. The committee will also receive a finance report for the INRP to September 30, 2022, and information on the DMF 3rd Avenue Parking Loop. No decisions are being made at this meeting; it is a discussion and information session.

• 2023-2025 operating budget discussion with proposed 7% increase in tax-funded operating expenses to $5.72 million
• 5-year capital plan includes $2.5 million in projects for 2023, including Exshaw stormwater improvements ($750,000) and road rehabilitation ($400,000)
• INRP finance information report to September 30, 2022
• DMF 3rd Avenue Parking Loop information item

The Finance and Economic Development Committee recommended that Council direct Administration to negotiate details of the Parking Concept 3% Avenue Loop. The committee also received the 2023–2025 Operating Budget and 5-Year Capital Plan and the September 2022 Finance Information report.

• Recommended Council direct Administration to negotiate Parking Concept 3% Avenue Loop details
• Received 2023–2025 Operating Budget and 5-Year Capital Plan as information
• Received September 2022 Finance Information report as information
• Rescheduled November 8, 2022, Council meeting to November 15

Council - Public Hearings

The MD of Bighorn No. 8 Council is holding a public hearing on Bylaw 16/19 to approve the Exshaw Mountain Gateway Area Structure Plan (ASP), which proposes residential development on about 149 acres near Exshaw. The plan includes single-detached, duplex, ridge, mountain, and multi-dwelling lots. Council will hear public comments before deciding on the bylaw, which requires three readings. Staff have raised concerns about transportation, drainage, and other issues that need resolution before final approval.

• Proposed development: 25-30 single detached/duplex lots, 6-8 ridge lots, 1 mountain lot, 2 multi-dwelling lots (~15 units)
• Public hearing scheduled for October 24, 2022 at 5:30 p.m. in Council Chambers, Exshaw
• Bylaw 16/19 would adopt the Exshaw Mountain Gateway Area Structure Plan
• Staff recommend resolving transportation and drainage issues before third reading
• Developer held public open houses in 2019 and 2022; one resident letter opposed

The Municipal District of Bighorn No. 8 Council held a public hearing on October 24, 2022, for the proposed Bylaw 16/19 – Exshaw Mountain Gateway Area Structure Plan (ASP). No vote was taken at this hearing; it was a procedural step to receive public input. The ASP proposes approximately 50 new dwellings and 150 residents in east Exshaw, with associated infrastructure upgrades. Council will consider the ASP for third reading at a future meeting.

• Public hearing held for Bylaw 16/19 – Exshaw Mountain Gateway ASP (no vote taken)

Transportation and Public Works Committee

The committee deferred discussion on the Road Access, Dedication, Development, and Upgrade Policy and the Industrial Road Access Policy until the November 2022 meeting. It also received a memo on Range Road 70 improvements as information and will continue monitoring feedback on equestrian signage along Jamieson Road. No substantive decisions were made; all motions were procedural or deferrals.

• Deferred Industrial Road Access Policy discussion to November 2022 SRC meeting
• Deferred Road Access, Dedication, Development, and Upgrade Policy discussion to November 2022 SRC meeting
• Received Range Road 70 improvements memo as information
• Continued monitoring equestrian signage feedback on Jamieson Road

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to consider the Cliff Resort conceptual scheme for a mixed-use commercial/residential development at 150 1st Avenue in Dead Man's Flats. The commission will also review a list of development applications already processed by the Development Officer, including approvals for a gravel pit expansion, a composting facility, and a refusal for a dwelling replacement. The meeting is open to the public and will be live-streamed.

• Cliff Resort conceptual scheme for mixed-use commercial/residential at 150 1st Avenue, Dead Man's Flats
• Approved: Gravel pit renewal/expansion (NE-23-24-10-W5M, etc.)
• Approved: New composting facility (SE-SEC.27-TWP.30-RGE.6-W5M)
• Approved: Auto repair service at Units 5 & 6, 14 Limestone Valley Rd., Deadman's Flats
• Refused: Dwelling replacement with variances at 81122 Ranch Road East, Bow Corridor

The Commission approved the Cliff Resort Conceptual Scheme for a mixed-use commercial/residential development in Dead Man's Flats, subject to conditions including a revised water supply report and a traffic impact assessment. The Commission also accepted the Development Officer's report, which included approvals for a gravel pit expansion, a composting facility, and several other development permits, and one refusal for a dwelling replacement. The meeting was procedural and included the unanimous approval of the agenda and previous meeting minutes.

• Approved Cliff Resort Conceptual Scheme for Lot 7, Block 2, Dead Man's Flats (unanimous)
• Approved DP 60/22 to vary side yard setbacks for accessory structures
• Approved DP 44/22 for renewal and expansion of a gravel pit
• Approved DP 58/22 for a new composting facility
• Approved DP 62/22 for two energy generation systems with setback relaxations
• Approved DP 66/22 for amendment of a concrete plant permit
• Approved DP 64/22 for an automobile repair service in Dead Man's Flats
• Refused DP 77/22 for a dwelling replacement and hay shelter with variances

Council

The Municipal District of Bighorn No. 8 Council is holding a regular business meeting on October 11, 2022. They will discuss and potentially decide on several items, including the Corporate Strategic Plan 2022-2026, a Marigold Library agreement, an office janitorial contract, and a road encroachment agreement in Harvie Heights. The agenda also includes routine reports and a closed session for land matters.

• Corporate Strategic Plan 2022-2026
• Marigold Agreement 2022
• Office Janitorial Contract
• Harvie Heights Road Encroachment Agreement - Lot 2, Block 5, Plan 6402HX
• Council Expense Payments

Council approved the Municipal District of Bighorn Corporate Strategic Plan 2022-2026, as amended. They also approved the Marigold Library Agreement 2022, a $3,000 janitorial contract from the Operating Reserve, and a road encroachment agreement for a garage eave in Harvie Heights. Meeting expense claims from councillors were also approved.

• Approved 2022-2026 Corporate Strategic Plan as amended (carried)
• Approved Marigold Library Agreement 2022 and directed administration to execute (carried)
• Approved $3,000 from Operating Reserve for janitorial contract (carried)
• Authorized road encroachment agreement for garage eave at 337 Bow River Drive, Harvie Heights, 15-year term (carried)
• Approved councillor expense claims from Contingency Allowance (carried)
• Approved September 13, 2022 Regular Council minutes as amended (carried)
• Approved July 12, 2022 Public Hearing minutes for Bylaw 09-Z/22 (carried)
• Approved October 3, 2022 Special Council minutes as presented (carried)

Council

This is the organizational meeting for the Municipal District of Bighorn No. 8. Council will appoint the reeve and deputy reeve (in closed session), approve the organizational chart and board/committee appointments, and set the dates, times, and places for regular council and committee meetings. They will also formally designate the municipal office. The agenda is largely procedural, with no major policy decisions or public hearings.

• Appointment of Reeve and Deputy Reeve (closed meeting)
• Approval of organizational chart and 2022/2023 board/committee appointments
• Set regular council meetings: second Tuesday monthly, 9:00 a.m., at #2 Heart Mountain Drive, Exshaw
• Authorize boards/committees to set and reschedule their own meeting dates with public notice
• Designate municipal office as M.D. Administration office, #2 Heart Mountain Drive, Exshaw

Council appointed Lisa Rosvold as Reeve and Rick Tuza as Deputy Reeve for the 2022-2023 organizational year, both taking the oath of office. Regular council meetings were set for the second Tuesday of each month at 9:00 a.m. at the MD Administration office in Exshaw. The 2022-2023 organizational chart was approved as amended in closed session.

• Appointed Lisa Rosvold as Reeve for 2022-2023 (carried)
• Appointed Rick Tuza as Deputy Reeve for 2022-2023 (carried)
• Approved 2022-2023 Organizational Chart as amended (carried)
• Set regular council meetings for second Tuesday of each month at 9:00 a.m. at #2 Heart Mountain Drive, Exshaw (carried)
• Authorized council boards/committees to set their own meeting dates and times (carried)
• Directed that regular meeting schedules be advertised in the MD lobby and on the website (carried)
• Designated MD Administration office at #2 Heart Mountain Drive, Exshaw as the municipal office (carried)

Community Services Board (CSB)

The Community Services Board reviewed eight grant applications for 2023, rejecting one for lack of society status and conditionally accepting one pending audited financials. The remaining seven grants were approved with specific amounts, totaling approximately $27,650, and will be reviewed by Council in January 2023. The board also received updates on recreation infrastructure, insurance discussions, and community events.

• Approved $3,800 operational grant to Bow Valley Victim Services Association
• Conditionally approved $2,500 operational grant to Cochrane and Area Events Society (pending audited financials)
• Approved $3,200 events grant and $3,000 infrastructure grant to Dead Man’s Flats Community Association
• Approved $8,000 operational grant to Exshaw Community Association
• Approved $3,600 grant to Harvie Heights Community Association
• Approved $2,000 grant to McDougall Stoney Mission Society
• Approved $1,550 grant to Water Valley Public Library
• Rejected one grant application due to lack of society status

Heritage Resources Committee

The Heritage Resources Committee is reviewing a research report on the history of forestry and logging in the MD, with input from consultant Laura Pasacreta. They are also discussing the oral history project, including a recent interview with Ruth Oltmann, and considering adding Fire Department interviews. The committee is tracking progress on various heritage actions, including site designations and archive storage.

• Research project with Fireweed Consulting Inc. on forestry and logging history
• Oral history interview with Ruth Oltmann completed May 11, 2022
• Discussion of adding Fire Department interviews to heritage interviews
• Tracking form items: budget for heritage projects, signage for historic trading posts, archive storage at Canmore or Stockmen's Library
• Council update: Deputy Reeve Paul Clark retired, Rick Tuza appointed as new Deputy Reeve

The Heritage Resources Committee discussed issues with the Fireweed Consulting contract for a forestry history project and agreed to amend it with milestone payments. The committee also planned to present a budget to the MD Council for upcoming heritage projects including oral history and a calendar. No formal decisions were made on these items beyond discussion.

• Approved agenda as presented (unanimous)
• Approved minutes of July 5, 2022 meeting (unanimous)
• Went into camera at 10:55 a.m. (motion by Butters)
• Came out of camera at 10:10 a.m. (motion by Tannas)
• Adjourned meeting at 10:45 a.m. (motion by MacMillan)

Council

The MD of Bighorn No. 8 Council is holding a special meeting to consider postponing and rescheduling public hearings for three bylaws related to the Exshaw Mountain Gateway project. The postponements are due to an incorrect email address in the public notices, which prevented residents from submitting comments. Council will select new dates, times, and places for the hearings.

• Postpone and reschedule public hearing for Bylaw 16/19 (Exshaw Mountain Gateway Area Structure Plan)
• Postpone and reschedule public hearing for Bylaw 13/22 (Municipal Development Plan Amendment)
• Postpone and reschedule public hearing for Bylaw 12-Z/22 (Land Use Bylaw Amendment)
• New public hearing advertisements will incur costs

Council voted unanimously to postpone and reschedule three public hearings related to the Exshaw Mountain Gateway project. The hearings for Bylaw 16/19 (Area Structure Plan), Bylaw 13/22 (Municipal Development Plan Amendment), and Bylaw 12-Z/22 (Land Use Bylaw Amendment) were moved to later dates in October and November 2022.

• Postponed Public Hearing for Bylaw 16/19 (Exshaw Mountain Gateway Area Structure Plan) to October 24, 2022, at 5:30 p.m. (carried)
• Postponed Public Hearing for Bylaw 13/22 (Municipal Development Plan Amendment) to November 3, 2022, at 5:30 p.m. (carried)
• Postponed Public Hearing for Bylaw 12-Z/22 (Land Use Bylaw Amendment) to November 3, 2022, at 6:30 p.m. (carried)

Governance and Priorities Committee

The Finance and Economic Development Committee is reviewing the draft 2023-2025 operating budget and capital plan. The proposed 2023 tax requirement is $6,359,361, which is equivalent to the 2022 requirement.

• Proposed 2023 property tax requirement of $6,359,361
• INRP 2023-2025 Operating Budget and 5-year Capital Plan
• DCRP Corporate Strategic Plan 2022-2026
• INRP Bylaw 20-Z.22 Omnibus Land Use Bylaw Amendments
• First Nation Consultation (Closed Meeting)

The Finance and Economic Development Committee received the 2022-2024 operating budget and 5-year capital plan as information, and recommended the MD of Bighorn Corporate Strategic Plan 2022-2026 (as amended) to council for approval. Finance reports for June, July, and August 2022 were received as information. The committee also discussed Bylaw 20-Z/22 Omnibus Land Use Bylaw amendments and received a memo on DMF-CMU districting implications.

• Received 2022-2024 Operating Budget and 5-Year Capital Plan as information (carried)
• Recommended Corporate Strategic Plan 2022-2026 (as amended) to council for approval (carried)
• Received Finance Information reports for June, July, and August 2022 as information (carried)
• Received memo on Implications of DMF-CMU districting on MDP, LUB and DMF ARP as information (carried)

Transportation and Public Works Committee

The Streets & Roads Committee will discuss and potentially decide on restricting private gravel sales from the Burnt Timber Pit to M.D. Secondary Roads only, following Council's direction to terminate sales for private land. They will also review a draft policy and fee schedule changes. Other items include a hidden driveway concern on Jamieson Road, equestrian signage, and an industrial access roads policy.

• Private gravel sales from Burnt Timber Pit: proposed restriction to M.D. Secondary Roads, with fee of $15.92/m3
• Hidden driveway on Jamieson Road: engineering review recommends against additional signage
• Equestrian uses along Jamieson Road: possible signage for horse riders
• Industrial Access Roads Policy: review and potential adoption
• Dead Man's Flats 2nd Avenue Streetscape: update

The Streets & Roads Committee approved several administrative actions and deferrals, including deferring equestrian signage on Jamieson Road until further information is obtained, cancelling private gravel sales from the Burnt Timber Pit, and directing administration to amend the Industrial Access Road Policy and prepare an agreement with Shell Canada for a monitoring well. No substantive decisions were made on major capital projects.

• Deferred resurfacing of Barrier Mountain Drive with Recycled Asphalt Product until summer 2023 (carried).
• Confirmed Council's decision to cancel private gravel sales from Burnt Timber Pit (carried).
• Deferred equestrian signage along Jamieson Road until further information is obtained (carried).
• Directed administration to amend the proposed Industrial Access Road Policy to include definitions and bring it back for review (carried).
• Directed administration to prepare an agreement with Shell Canada regarding the Burnt Timber Plant monitoring well in the road allowance (carried).
• Authorized an applicant for an undeveloped road allowance to remove deadfall and up to four trees without land disturbance (carried).
• Received as information a memo on the Hidden Driveway on Jamieson Road (carried).
• Received as information a memo on the Exshaw back lane brushing program (carried).

Municipal Planning Commission

The Municipal Planning Commission approved four development permit applications, all unanimously. These included permits for keeping chickens in Ghost River Subdivision, a major home-based business with garage/shop in Exshaw, an interior mezzanine addition in Dead Man's Flats, and another major home-based business for a transportation service in Exshaw. The commission also noted 13 additional permits processed by the Development Officer.

• Approved keeping of chickens (max 10) at 15 Pears Rd., Ghost River Subdivision (unanimous)
• Approved major home-based business and garage/shop at 22 Windridge Rd., Exshaw (unanimous)
• Approved mezzanine office/washroom/sink in industrial bay at Bay #103, Unit 10, Dead Man's Flats (unanimous)
• Approved major home-based business for transportation service at 14 Mount Lauri Rd., Exshaw (unanimous)
• Noted 13 development permits processed by Development Officer, including renewals, variances, and new builds

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee is meeting to receive an update from consultant Ben Proulx on the salary review. The agenda also includes adoption of the June 28, 2022 minutes and other routine business.

• Salary review update from consultant Ben Proulx
• Adoption of June 28, 2022 meeting minutes

The committee received an update from Strategic Steps Inc. on a salary review and was told a draft would be brought to council at the end of November. No decisions were made; the meeting was largely procedural.

• Adopted the September 19, 2022 agenda (carried)
• Adopted the June 28, 2022 minutes (carried)
• Adjourned at 9:52 a.m. (carried)

Agricultural Services & Environmental Board

The Agricultural Services and Environmental Advisory Board (ASEAB) is meeting to discuss environmental fieldman reports, updates from partner groups, and new business including a wild boar bounty program, Mycoplasma ovipneumoniae in domestic sheep and goats, and an expiring board member term. The agenda includes several verbal updates and a resolution response review.

• Wild Boar at Large Bounty Program discussion
• Mycoplasma Ovipneumoniae (M. ovi) in Domestic Sheep and Goats
• ASEAB Member's Term Expiring
• Resolution Responses 2-22, 4-22, 5-22 & 6-22
• Recreational Stewardship Fair

The Agriculture Services and Environmental Advisory Board approved the meeting agenda and the minutes from March 25, 2022, as amended. The board received updates on the Living in the Natural Environment event, the Jumpingpound Creek Watershed Partnership grant, and municipal staff changes. Discussions included thistle enforcement, the Weed Act, and the upcoming Central Region ASB Conference.

• Approved the agenda as presented, with an addition for New Business item 6 on thistles.
• Approved the March 25, 2022, minutes as amended.
• Noted the booking of the Cochrane RancheHouse for the February 3, 2023, Living in the Natural Environment event.
• Noted the Jumpingpound Creek Watershed Partnership received approval for the Watershed Resiliency and Restoration Program grant.
• Discussed thistle enforcement under the Weed Act, with the Environmental Fieldman noting it is resource intensive.
• Noted the deadline for ASEAB member applications is October 7, 2022, with board appointments by council in October.
• Noted the Central Region ASB Conference will be held in Lacombe on November 1, 2022.
• Adjourned the meeting at 11:44 a.m.

Council

Council will consider first reading of three bylaws related to the Exshaw area, covering an Area Structure Plan, Municipal Development Plan, and Land Use Bylaw. The meeting also includes updates on bear management, recycling, and a delegation from the Biosphere Institute, plus several new business items including a contract award for a recreation facility plan.

• First reading of Bylaw 16-19 EMGI-Exshaw ASP
• First reading of Bylaw 13-22 EMG-Exshaw MDP
• First reading of Bylaw 12-Z22 EMG-Exshaw LUB
• Awarding contract for Recreation Community Services Facility Plan
• Tax penalty waiver request

Council gave first reading to three bylaws: the Exshaw Mountain Gateway Area Structure Plan, an amendment to the Municipal Development Plan, and a Land Use Bylaw amendment. Public hearings were set for October 2022. Council also approved the appointment of the Director of Protective Services as Director of Emergency Management, approved the MD's responsibility for water, utilities, and waste at the Dead Man's Flats rink, and declined a property tax penalty waiver request.

• Gave first reading to Bylaw 16/19, Exshaw Mountain Gateway Area Structure Plan (carried)
• Set public hearing for Bylaw 16/19 on October 3, 2022 (carried)
• Gave first reading to Bylaw 13/22, amending Municipal Development Plan 05/12 (carried)
• Set public hearing for Bylaw 13/22 on October 4, 2022 (carried)
• Gave first reading to Bylaw 12-Z/22, amending Land Use Bylaw 09-z/18 (carried)
• Set public hearing for Bylaw 12-Z/22 on October 4, 2022 (carried)
• Appointed Director of Protective Services as Director of Emergency Management (carried)
• Declined ratepayer's request for waiver of late property tax penalties (carried)

Bighorn Corridor Environment Committee (BCEC)

The Bighorn Corridor Environment Committee is meeting to receive updates from local industries including Baymag, Bow Valley Waste Management Commission, Burnco, CP Rail, Graymont, and Lafarge, and to discuss partnerships and collaborations affecting the Bow Corridor. The committee will also review its Terms of Reference and schedule trucking subcommittee dates.

• Baymag presentation on plant updates
• Bow Valley Waste Management Commission update
• Review of Terms of Reference
• Discussion on partnerships and collaborations with Bow Corridor industry
• BCEC Trucking Subcommittee dates

The Bighorn Corridor Environment Committee received presentations from Lafarge, Graymont, and Baymag on their operations, permit renewals, and environmental management. No formal decisions were made; the meeting was informational and discussion-based.

• Agenda adopted as presented (carried)
• June 1, 2022 minutes adopted as presented (carried)

Council

The Municipal District of Bighorn No. 8 council is holding a special meeting to consider a resolution asking the Rural Municipalities of Alberta to request that the Government of Alberta develop a fee-for-service or compensation schedule for emergency responses on Crown land. The resolution stems from the financial burden the MD bears for calls in areas like the Calgary Forest Area, with no provincial compensation for medical, search and rescue, or off-highway vehicle incidents. Council will vote on approving the resolution, with options to amend or reject.

• Resolution to request a fee-for-service/compensation schedule for emergency services on Crown land
• Cites 2017-present response statistics: 43 calls on Provincial Crown Lands, 19 at Ghost Lake Village, 17 in Kananaskis ID, 16 in Bow Valley Wildlands Park, 14 at Ghost Reservoir Recreation Area, 11 in Bow Valley Provincial Park
• No compensation from provincial government for medical distress, search and rescue, or OHV accidents
• Volunteer fire halls respond to collisions, recreational accidents, and injuries on Crown lands

Council approved a resolution under the CRMA addressing the financial burden of emergency service responses on Crown land. The meeting was brief, lasting from 4:19 to 4:28 p.m., with all present members voting in favor.

• Approved the agenda as presented.
• Approved the CRMA Resolution for Financial Burden of Emergency Service Response on Crown Land.

Community Services Board (CSB)

The Community Services Board discussed and evaluated three proposals for the RCSPFP (Regional Community Strategic Planning and Funding Program) but did not make a final decision; the selection information will be forwarded to the September Council meeting. The board also adopted the June 16, 2022 minutes with a minor correction, and received verbal updates from members on community events, bear sightings, and local projects. Several new business items were postponed to the next meeting.

• Adopted June 16, 2022 minutes with revision: Ghost River replaces Waiparous Creek in Section 6 (carried)
• Evaluated RCSPFP proposals (Hargroup, RC Strategies, Urbanics); results to be sent to September Council meeting
• Postponed new business items a, b, c, d to next CSB meeting
• Adjourned at 11:55 AM (carried)

Council

Council will hold second and third readings of Bylaw 09-Z-22 on Land Use Bylaw parking requirements and all three readings of DCRP Bylaw 19/22 to amend Fee Schedule C. They will also discuss a Terms of Reference for a Ward Boundary Review, health and safety policy changes, an encroachment agreement for Lot 5, Block 3, Plan 1370 J.K., and the Lac Des Arcs Pedestrian Bridge. A closed meeting is scheduled for land valuation at 205 Diamond Drive, Exshaw.

• Bylaw 09-Z-22 – LUB Parking Requirements – Second and Third Reading
• DCRP Bylaw 19/22 – Amend Bylaw 1/11 Fee Schedule C – All Three Readings
• Terms of Reference – Ward Boundary Review
• Encroachment Agreement Request – Lot 5, Block 3, Plan 1370 J.K.
• Closed meeting: Land Valuation – 205 Diamond Drive, Exshaw

Council voted to terminate private gravel sales at the Burnt Timber Gravel Pit and not proceed with a $15,000 security deposit. They also gave second reading to a bylaw amending parking requirements for resort and visitor accommodation, and approved terms of reference for a ward boundary and council composition review. A motion to give first reading to a fee schedule amendment was defeated.

• Terminated private gravel sales at Burnt Timber Gravel Pit, $15,000 security deposit not proceeded with (carried)
• Gave second reading to Bylaw 09-Z/22, amending parking requirements for resort, visitor, and extended visitor accommodation (carried)
• Approved terms of reference for MD Ward Boundary Review and Council Composition Review (carried)
• Directed administration to seek a qualified consultant for ward boundary and council compensation review (carried)
• Rescinded Safety Policies S-1 to S-7 (carried)
• Approved Policy S-9, MD of Bighorn Health and Safety Program Policy (carried)
• Approved $4,000 from reserves to continue transfer of recyclables to Town of Banff (carried)
• Approved 10-year encroachment agreement for a deck on Community Reserve, Block 6, Plan 1370JK (carried)

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to decide on eight development permit applications, including a gravel pit renewal and expansion, a concrete plant amendment, a new composting facility, and several variance requests. The commission will also hear reports on five development permits already approved by staff, covering gravel mining, a home-based business, and residential renovations.

• Renewal and expansion of gravel pit (DP 44/22) near Highway 1A
• Amendment of concrete plant permit (DP 66/22) with setback relaxations near Highway 1A
• New composting facility (DP 58/22) on Burnt Timber Road
• Variance for six accessory buildings (DP 60/22)
• Approved gravel mining renewal (DP 41/22) near Highway 1A

The Municipal Planning Commission reviewed a development permit application (58/22) from Stoney Soil Products Ltd. for a proposed composting facility. The minutes include the applicant's response to administration's reasons for refusal, but no final decision or vote is recorded in the provided document.

Subdivision & Development Appeal Board (S / DAB)

The Subdivision and Development Appeal Board will hear an appeal filed July 11, 2022, against the approval of Development Permit 20/22 for an outdoor community rink and shed on MD-owned land in Deadman's Flats. The hearing is open to the public, with written submissions due by August 2, 2022. The Board will decide within 15 days of the hearing.

• Appeal of Development Permit 20/22 for outdoor community rink and shed on Lot 6, Block 1, Plan 1113618, Deadman's Flats
• Permit approved June 15, 2022, with 27 conditions including water meter, caretaker agreement, and fire-safe materials
• Public hearing scheduled August 4, 2022, 6:00 p.m. at MD office, Exshaw
• Written submissions due by 4:30 p.m. August 2, 2022
• Virtual participation available by video conference or phone

Transportation and Public Works Committee

The Streets & Roads Committee is reviewing public feedback on the proposed pedestrian bridge over Heart Creek in Lac des Arcs. The majority of respondents opposed the bridge, and the committee may cancel the project and transfer remaining funds to reserves. The committee will also discuss updates on the Dead Man's Flats 2nd Avenue streetscape and consider changes to gravel sales fees from the Burnt Timber Pit.

• Public feedback on Heart Creek pedestrian bridge: 19 no bridge, 10 log girder, 4 steel girder
• Proposed cancellation of Heart Creek bridge project, transferring funds to general reserves
• Dead Man's Flats 2nd Avenue streetscape: considering relocating lit asphalt trail to wooded area
• Gravel sales fee increase from $8.21/m3 to $15.92/m3 for M.D. roads, $47.12/m3 for private land
• Province now requires $15,000 security deposit for private gravel sales

The Streets & Roads Committee recommended that Administration present a decision report to Council recommending not to proceed with the pedestrian bridge over Heart Creek, including resident comments and background. The committee also referred a revised fee schedule to Council reflecting new gravel costs for secondary and private roads, and directed operations staff to compact recycled asphalt on the Barrier Mountain Drive swale and clean the street.

• Recommended against Heart Creek pedestrian bridge (carried)
• Referred revised fee schedule to Council for approval (carried)
• Directed compaction of recycled asphalt and street cleaning on Barrier Mountain Drive (carried)
• Received Dead Man's Flats 2nd Avenue Streetscape update as information (carried)

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to decide on seven development permit applications, including renewals for bed and breakfast operations, setback variances, a laundry service business, a home-based business, and a non-conforming structure. The commission will also review two subdivision applications to create four-lot subdivisions for single detached dwellings. The agenda includes approval of the June 15, 2022 minutes and reports on permits already approved by the Development Officer.

• D.P. 37/22: Renewal of bed and breakfast operation (three-year term) at Sibbald Flats/West Jumpingpound
• D.P. 42/22: Two side yard setback variances for existing dwelling in Hamlet of Exshaw
• D.P. 47/22: One bedroom bed & breakfast renewal in Hamlet of Dead Man's Flats
• D.P. 48/22: Laundry service business at 2 Limestone Valley Rd., Dead Man's Flats
• SD 2022-002 and SD2022-003: Two 4-lot subdivisions for single detached dwellings

The Municipal Planning Commission approved two 4-lot subdivisions (SD 2022-002 and SD 2022-003) for single detached dwellings, with conditions including environmental reserve easements, road dedications, and servicing agreements. The Commission also approved several development permits, including bed and breakfast renewals, a laundry service business, and a home-based bike repair business, all with specific conditions. All decisions were carried unanimously.

• Approved subdivision SD 2022-002 (4 lots) with conditions (unanimous)
• Approved subdivision SD 2022-003 (4 lots) with conditions (unanimous)
• Approved B&B renewal DP 37/22 in Sibbald Flats (unanimous)
• Approved side yard variances DP 42/22 in Exshaw (unanimous)
• Approved B&B renewal DP 47/22 in Dead Man's Flats (unanimous)
• Approved laundry service DP 48/22 in Dead Man's Flats (unanimous)
• Approved home-based bike repair DP 51/22 in Dead Man's Flats (unanimous)
• Approved non-conforming structure DP 59/22 in Harvie Heights (unanimous)

Council - Public Hearings

The Municipal District of Bighorn No. 8 Council is holding a public hearing on proposed Bylaw 09-Z/22, which would amend the Land Use Bylaw to change parking requirements for commercial visitor accommodation. The hearing is scheduled for July 12, 2022, at 6:00 p.m. at the Municipal Office in Exshaw. The public may comment in person, virtually, or in writing before the hearing.

• Proposed Bylaw 09-Z/22 amends parking requirements for visitor accommodation, replacing the current 1 stall per unit plus 0.5 per employee with tiered stalls based on bedroom count (1 to 3 stalls per unit).
• The amendment also deletes and replaces parking requirements in the Dead Man's Flats Commercial Mixed Use District, aligning them with Section 3.15 of the Land Use Bylaw.
• Public hearing scheduled for July 12, 2022, at 6:00 p.m. at the MD of Bighorn Municipal Office, 2 Heart Mountain Drive, Exshaw, AB.
• Written submissions must be received by 3:00 p.m. on July 7, 2022, via email or mail to the Municipal Office.
• Verbal presentations at the hearing are limited to 5 minutes for individuals and 10 minutes for group representatives.

Council held a public hearing on Bylaw 09-Z/22, which would amend parking requirements for commercial visitor accommodations in the Land Use Bylaw. No decision was made at this hearing; it was held to receive public input. One speaker spoke in support, and no one spoke in opposition. Written submissions were received, mostly supportive but with some concerns.

• Commenced public hearing for Bylaw 09-Z/22 (carried)
• Closed public hearing at 6:38 p.m.
• Adjourned special meeting at 6:39 p.m.

Council

The Municipal District of Bighorn No. 8 Council is meeting to discuss and decide on several administrative and community items, including a contract award for the 2022 staff salary review, a tax credit request, a funding request from the Harvie Heights Community Association, and a request for proposals for recreation and community services programming. The agenda also includes routine approvals of minutes, expense payments, and reports, as well as a closed session to discuss a water licence under FOIP.

• Contract Award - 2022 Staff Salary Review
• Tax Credit Request
• Harvie Heights Community Association Request for Funds
• RFP for Recreation and Community Services Programming and Facilities
• Parking Restrictions in Harvie Heights

Council approved several items including a land sale in the Exshaw Industrial Park to Standish Towing & Recovery Ltd., directed administration to enter into a water transfer agreement with Water Alberta, and allowed funds from the Operations Shop Capital Budget to purchase a water licence. Council also approved a development permit for The Crossing at Ghost River, restricted parking on Blue Jay Drive, and approved various expense claims and reports.

• Approved sale of Exshaw Industrial Park Lot 8 to Standish Towing & Recovery Ltd.
• Directed administration to enter into water transfer agreement with Water Alberta
• Allowed funds from Operations Shop Capital Budget to purchase water licence
• Approved Development Permit 43/22 for The Crossing at Ghost River (10-year term)
• Approved $660 reimbursement to Harvie Heights Community Association for security project (Tuza opposed)
• Restricted parking along Blue Jay Drive in Harvie Heights
• Approved 2022 Staff Salary Review contract to Strategic Steps Inc.
• Cancelled Aug 9 Council meeting, rescheduled to Aug 23

Heritage Resources Committee

The Heritage Resources Committee is meeting to discuss ongoing heritage projects, including a research project on the history of forestry and logging in the MD of Bighorn, and to receive updates on the oral history project. The agenda includes a verbal update from committee members on the Fireweed Consulting research, a council update, and an in-camera discussion on new oral history interviewees. The meeting is largely procedural, with no major decisions or public hearings scheduled.

• Verbal update on research project with Fireweed Consulting Group on history of forestry and logging
• In camera discussion on Oral History Project – New Interviewees
• Council update from Rick Tuza
• Review of tracking form for heritage actions
• Educational items: reviews of 'Edward Feuz Jr.' and 'Under the Chinook Arch'

The Heritage Resources Committee approved the July 5, 2022 agenda and the May 12, 2022 minutes as amended (correcting names and a sentence). No substantive decisions were made; the committee discussed the Fireweed Consulting research project, noting the need for layout/formatting work and considering another consultancy, and reviewed tracking form items. The meeting went in camera briefly and adjourned.

• Approved July 5, 2022 agenda (unanimous)
• Approved May 12, 2022 minutes as amended (unanimous)
• Went in camera at 10:10 a.m. and returned at 10:26 a.m. (unanimous)
• Adjourned at 10:30 a.m. (unanimous)

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee recommended that Council award the 2022 Salary Review to consultants at Strategic Steps Inc. and directed Administration to explore combining Council and Staff salary review data collection. The committee also discussed retirement plans for R. Lyster, including a luncheon and award presentation.

• Recommended Council award 2022 Salary Review to Strategic Steps Inc. (carried)
• Directed Administration to approach Strategic Steps Inc. about combining Council and Staff salary review data (carried)
• Adopted agenda as presented (carried)
• Adopted May 16, 2022 minutes as presented (carried)

Transportation and Public Works Committee

The Streets & Roads Committee will discuss unfinished business including public feedback on a proposed pedestrian bridge over Heart Creek, parking restrictions on Blue Jay Dr. and Harvie Heights Rd., drainage work on Barrier Mountain Drive, and the Dead Man's Flats 2nd Avenue streetscape. New business includes an update on the Exshaw Stormwater Management Plan. A closed session will address a sidewalk tripping incident.

• Pedestrian bridge over Heart Creek: two options ($75,000 log girders, $106,000 steel girders) with public consultation letter and questionnaire
• Parking concerns on Harvie Heights Rd. and Blue Jay Dr. from Community Peace Officer
• Barrier Mountain Drive ditch/drainage improvement work to address stormwater issues
• Dead Man's Flats 2nd Avenue streetscape: speed limit increase to 40 km/hr, lit trail, crosswalk
• Exshaw Stormwater Management Plan update with $25,000 budget

The Streets & Roads Committee made several recommendations, including installing no-parking signs on Blue Jay Drive, proceeding with Phase 1 of the Exshaw streetscape plan, and repairing safety concerns over 2 inches upon the Road Foreman's return. The committee also approved sending a consultation letter and nominated Joss Elford as Chair.

• Nominated Joss Elford as Chair (carried)
• Approved sending consultation letter as presented (carried)
• Recommended Council consider no-parking signs on Blue Jay Drive (carried)
• Directed Administration to swale parking lane and replace unsuitable material with recycled asphalt; continue long-term Exshaw streetscape plan (carried)
• Directed Operations to proceed with pricing and development of Phase 1 per Attachment 2, with sidewalk consideration on western end (carried)
• Moved to repair significant safety concerns over 2 inches immediately upon Road Foreman's return (carried)

Governance and Priorities Committee

The Finance and Economic Development Committee is meeting to review financial information reports through May 31, 2022. The body will also discuss long-term benefits and speed rates for rural access roads.

• Finance Information Report to May 31, 2022, including May income of $10,536,998.88
• DCRP H_16 Continuation of Long Term Benefits
• DCRP Highway and Traffic Bylaw regarding Rates of Speed for Rural Access Roads

The Finance and Economic Development Committee accepted May 2022 financial reports as information, including income of $10,536,998.88, expenses of $547,396.26, and payroll of $139,390.74. It also directed administration to bring Policy H-16 on disability benefits to the July meeting for discussion, and received the Highway and Traffic Bylaw 11/20 as information. The meeting closed to the public for strategic planning and personnel matters, then returned to open session and adjourned.

• Accepted May 2022 financial reports as information (income $10,536,998.88, expenses $547,396.26, payroll $139,390.74)
• Directed administration to bring Policy H-16 (disability benefits) to July meeting for discussion
• Received Highway and Traffic Bylaw 11/20 as information
• Closed meeting to public for strategic planning and personnel discussions
• Adjourned at 12:12 p.m.

Council

Council will consider appointing councillors to fill vacancies on several boards and committees, including the Agricultural Services and Environmental Advisory Board, Assessment Review Board, and Municipal Planning Commission. It will also adjust the Community Services Board representation by replacing Reeve Rosvold with Councillor James. The appointments follow the acclamation of Alice James as the new Ward 3 Councillor.

• Appoint Councillor Elford to Agricultural Services and Environmental Advisory Board, Assessment Review Board, and Streets and Roads Committee (alt)
• Appoint Councillor Deputy Reeve Tuza to Bow River Basin Council (alt), Bow Valley Waste Management Commission (alt), Heritage Resources Committee, and Subdivision and Development Appeal Board (alt)
• Appoint Councillor Smith as alternate to Municipal Planning Commission
• Remove Reeve Rosvold from Community Services Board and appoint Councillor James
• Direct Administration to update the M.D. of Bighorn Organizational Chart 2021-2022 Schedule A

Council held a special meeting to swear in Councillor Alice James and fill committee vacancies. Councillor James was appointed to four boards/committees, and the Community Services Board representation was adjusted. Council also directed administration to update the organizational chart with the new appointments.

• Councillor James subscribed to the Official Oath of Office
• Appointed Councillor James to Agricultural Services and Environmental Advisory Board
• Appointed Councillor James to Bow River Basin Council (alt)
• Appointed Councillor James to Heritage Resource Committee
• Appointed Councillor James to Streets and Roads Committee (alt)
• Adjusted Community Services Board: Councillor James as representative, Reeve Rosvold as alternate
• Directed administration to update Organizational Chart 2021-2022 Schedule A with new appointments
• Meeting adjourned at 9:33 a.m.

Community Services Board (CSB)

The Community Services Board recommended the RFP/TOR for the Community Services and Recreation Facilities Plan (CSRPFP) to Council with amendments. The board also discussed volunteer recognition grants, program proposals, and various community updates, with several actions assigned to staff for follow-up.

• Recommended RFP/TOR for CSRPFP to Council with amendments (carried)
• Adopted the agenda (carried)
• Adopted the November 18, 2022 CSB minutes (carried)
• Adjourned at 4:58 PM (carried)

Municipal Planning Commission

The Municipal Planning Commission is reviewing development applications for a year-round community rink and storage shed on municipal property. The commission is also considering a request to convert a secondary suite into a one-year visitor accommodation suite at 202 River’s Bend Close.

• Development Permit D.P. 39/22: Change in use from secondary suite to one-bedroom visitor accommodation at 202 River’s Bend Close
• Development Permit D.P. 20/22: Proposed community rink and accessory building (shed) on MD-owned property in Dead Man's Flats
• Development Permit No. 17/22: Side yard setback variance for an existing shed and horse shelter at 11 Gibson Road
• Renewal of several visitor accommodation suites in the Hamlet of Dead Man’s Flats

The Municipal Planning Commission approved two development permits: a one-bedroom visitor accommodation suite at 202 River's Bend Close and an outdoor community rink with an accessory building for the Dead Man's Flats Community Association. Both approvals were unanimous and subject to multiple conditions, including a one-year term for the suite and a requirement that the rink not be rented to outside groups. The commission also approved the agenda and minutes as amended, and accepted several development permit applications processed by staff as information.

• Approved DP 39/22 for visitor accommodation suite at 202 River's Bend Close (unanimous)
• Approved DP 20/22 for community rink and accessory building (unanimous)
• Approved agenda as amended (unanimous)
• Approved May 18, 2022 minutes as amended (unanimous)
• Accepted six development permits processed by Development Officer as information

Council

The Council will discuss several items including a request for tax penalty waivers and an amended emergency services policy. The agenda also includes presentations regarding the Exshaw Mountain Gateway ASP and the Central Alberta Economic Partnership Ltd.

• Bylaw 09-Z-22: Visitor Accommodation Parking Requirements amendment
• Tax Penalty Waiver Request for Lot 1; Plan 9112290
• Development Permit Application No. 14/22: Group Care Facility Renewal
• Canmore Rotary - Stampede Breakfast Grant Request
• Amended Policy ES-9: Emergency Services Organization

Council received a delegation presentation from Exshaw Mountain Gateway Inc. (EMGI) about their Area Structure Plan (ASP) for an 87-acre parcel in Exshaw. No decisions were made; the presentation outlined the project's history, current status, and proposed timeline, including submitting the final ASP draft by June 30, 2022, and aiming for first reading on July 12, 2022.

• Received delegation presentation from Exshaw Mountain Gateway Inc. (no vote recorded)
• No formal decisions or approvals made during this item

Bighorn Corridor Environment Committee (BCEC)

The Bighorn Corridor Environment Committee (BCEC) will hold an in-person meeting at the Council Chambers in Exshaw. The agenda includes approval of previous minutes and various committee business items.

• Approval of March 2, 2022 BCEC Meeting Minutes & Schedules

The Bighorn Corridor Environment Committee received environmental updates from Lafarge Exshaw Cement Plant and Graymont Exshaw Plant. Lafarge reported progress on its permit renewal, dust control trials, and carbon capture feasibility studies. Graymont reported on its permit renewal process, environmental projects, and recent releases. No formal decisions were made by the committee.

• Lafarge to hold open house July 15, 2022
• Lafarge permit renewal expected completion by September 1, 2022
• Lafarge to trial dust control foam with Lundin Mining in summer 2022
• Lafarge to plant 3,250 Okanese Poplars
• Lafarge to double on-site truck capacity by mid-June 2022
• Graymont received AEP approval for Baghouse K1 project
• Graymont's Phase 1 Kiln Stone Recycling project approval pending
• Graymont's operating permit extended by one year to May 2022

Council - Public Hearings

The Municipal District of Bighorn No. 8 Council is holding a public hearing on May 31, 2022, to consider Development Permit Application No. 14/22, which seeks to renew approval for an existing group care facility near Jamieson Road. The facility, operated by Community Living Alternative Services Ltd. on behalf of Bar AR Ranches Ltd., has been in operation since approximately 1993. The hearing allows public input before Council decides on the renewal, with staff recommending a five-year permit expiring December 31, 2026.

• Public hearing for Development Permit 14/22 to renew group care facility in DC-3 District near Jamieson Road
• Facility includes 4 client dwellings and 1 staff residence, totaling 5 buildings
• Staff recommend permit renewal with expiry December 31, 2026
• No complaints since last approval, confirmed by Bighorn Bylaw Enforcement
• Public can participate in person, via Microsoft Teams, or by telephone

Transportation and Public Works Committee

The Streets & Roads Committee is reviewing several road-related items, including a proposed bylaw amendment to set a default 30 km/h speed limit on Rural Access Roads, public feedback on parking restrictions along Blue Jay Drive and Harvie Heights Road, and a draft consultation letter for a pedestrian bridge over Heart Creek. The committee will also discuss cul-de-sac design standards and a potential streetscape project on 2nd Avenue in Dead Man's Flats.

• Proposed bylaw change: 30 km/h default speed on Rural Access Roads
• Public consultation letter for pedestrian bridge over Heart Creek near Mountaineer Close, Lac des Arcs
• Parking restrictions feedback for Blue Jay Dr. and Harvie Heights Rd.
• Discussion of cul-de-sac design standards (11.25m vs 14.75m radius)
• Dead Man's Flats 2nd Avenue streetscape concept and cost estimate

The Streets & Roads Committee approved several motions directing administration to review design options, present bylaw amendments, and gather information on specific road issues. No final decisions were made on projects or policies; all items were administrative directives for future meetings.

• Directed administration to review design changes for Option 1 to meet national building code (carried)
• Directed administration to present Highway and Traffic Bylaw amendments and budget for speed limit study (carried)
• Directed administration to confirm past parking issues on Harvie Heights Road (carried)
• Directed administration to summarize stormwater drainage complaints on Barrier Mountain Drive (carried)
• Directed administration to incorporate snow storage design option in subdivision standards (carried)
• Directed administration to consult with DMF Community Association on 2nd Avenue Streetscape project (carried)

Council

The Municipal District of Bighorn Council is meeting to review two bylaws intended to replace existing ones due to errors found in the school requisition columns. These updates aim to ensure proper requisition amounts are collected for the 2022 taxation year.

• Bylaw 10/22 Tax Rate Bylaw to replace Bylaw 04/22
• Bylaw 11/22 Supplementary Tax Rate Bylaw to replace Bylaw 07/22
• Total municipal taxation amount of $6,539,361 proposed under Bylaw 10/22
• Residential and Farmland tax rate set at 0.001779412 mill rate
• Non-Residential tax rate set at 0.006747433 mill rate

At a special meeting, Council gave three readings to Bylaw 10/22, replacing the Tax Rate Bylaw 04/22, and Bylaw 11/22, replacing the Supplementary Tax Rate Bylaw 07/22. All motions were carried unanimously. No other substantive decisions were made.

• Approved Bylaw 10/22 (Tax Rate Bylaw) with three readings (all carried)
• Approved Bylaw 11/22 (Supplementary Tax Rate Bylaw) with three readings (all carried)

Governance and Priorities Committee

The Finance and Economic Development Committee reviewed financial reports and recommended various legislative actions to Council. Key recommendations include adopting the 2022 Tax Rate Bylaw, a Tax Penalty Bylaw, and a four-year donation pledge to the STARS Foundation.

• Recommendation of the 2022 Tax Rate Bylaw (Bylaw 04/22)
• Recommendation of the Tax Penalty Bylaw (Bylaw 05/22)
• Four-year pledge to donate $4,000 per year to the STARS Foundation
• Approval of 2021 Audited Financial Statements by Avail LLP
• Review of March 2022 financial report showing $2,534,634.14 in income

The Finance and Economic Development Committee accepted financial reports for March and April 2022, received a memorandum on top municipal ratepayers, and recommended that Council consider Bylaw 09-z/22 (amending parking requirements for commercial visitor accommodations) at the June 14, 2022 meeting. The committee also received a verbal update on the Municipal Development Plan review. No other substantive decisions were made.

• Accepted March 2022 financials: income $2,534,634.14, expenses $1,300,758.36, payroll $127,704.73 (carried)
• Accepted April 2022 financials: income $156,408.17, expenses $1,016,878.99, payroll $189,070.35 (carried)
• Received Top Ten Municipal Ratepayers memorandum as information (carried)
• Recommended Council consider Bylaw 09-z/22 (parking requirements for commercial visitor accommodations) at June 14, 2022 meeting (carried)

Municipal Planning Commission

The Municipal Planning Commission will hold an in-person meeting on May 18, 2022, to decide on three development permit applications: a manufacturing and distribution use in Dead Man's Flats, a rear yard setback variance and deck in Lac Des Arcs, and a visitor accommodation in Harvie Heights. The meeting will also review minutes from previous meetings and receive information on several development permits processed by the Development Officer. The agenda includes a note that the Kamp Kiwanis application has been withdrawn.

• DP 26/22: Manufacturing and distribution (camper van upfitting) at Bay 11, 1 Limestone Valley Road, Dead Man's Flats
• DP 12/22: Rear yard setback variance and deck in Hamlet of Lac Des Arcs
• DP 88/21: Visitor accommodation in Hamlet of Harvie Heights (postponed from May 4 special meeting)
• Kamp Kiwanis application (DP 15/22) withdrawn due to pipeline setback issues
• Information items: convenience store permit in Harvie Heights, freestanding sign in Exshaw, and dwelling extension at Carraig Ridge

The Municipal Planning Commission approved Development Permit 88/21 for a 55-unit visitor accommodation development (Skyridge) at 750 Harvie Heights Road, including a slope setback variance, subject to 64 conditions. The commission also approved a manufacturing and distribution permit in Dead Man's Flats and a rear yard setback variance for a dwelling in Lac des Arcs. A previously postponed application for Kamp Kiwanis was withdrawn due to a sour gas pipeline issue.

• Approved DP 88/21 for 55-unit visitor accommodation at 750 Harvie Heights Road with slope setback variance (unanimous)
• Approved DP 26/22 for manufacturing and distribution (camper van installation) at 1 Limestone Valley Road, Dead Man's Flats (unanimous)
• Approved DP 12/22 for rear yard setback variance and deck enclosures at #6 Heart Rise, Lac des Arcs (unanimous)
• Accepted withdrawal of D.P. No. 15/22 (Kamp Kiwanis) due to sour gas pipeline issue
• Approved agenda and minutes of April 20 and May 4, 2022 meetings (unanimous)

Protective Services Committee

The Emergency Services Committee will discuss a revised Policy ES-9 that reflects the newly approved Director of Protective Services/Fire Chief position, and will consider switching to the Voyent emergency alert system. They will also receive verbal updates on emergency services policies and district activities.

• Revised Policy ES-9 for Emergency Services Organization
• Voyent emergency alert program migration
• Verbal update on amended policies E-9, E-17, E-18, E-21
• New Director of Protective Services/Fire Chief position (approved April 26)
• Fire Chief retirement and succession planning

The Emergency Services Committee approved the agenda and minutes, and recommended Policy ES-9 to Council for approval. Updates were provided on fire department activities, training, and emergency response improvements, including the upcoming VOYENT alert system. No other formal decisions were made.

• Approved agenda with addition of WASP Wildfire Protection information (carried)
• Adopted March 23, 2022 minutes with amendment (carried)
• Recommended Policy ES-9 to Council for approval (carried)
• Adjourned meeting at 7:40 p.m. (carried)

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee is meeting to discuss two verbal items: Rick Lyster's retirement and Policy H-13 on Municipal Recognition and Events. The agenda is otherwise largely procedural, with adoption of the agenda and minutes from the prior meeting.

• Rick Lyster retirement (verbal item)
• Policy H-13 Municipal Recognition and Events (verbal item)
• Adoption of March 21, 2022 meeting minutes

The Municipal Excellence Committee discussed retirement recognition for R. Lyster, with the CAO tasked to investigate past firefighter recognition and arrange a retirement luncheon. Policy H-13 was discussed and scheduled for review in fall 2022. No formal decisions were made beyond adopting the agenda and minutes.

• Adopted agenda as presented (carried)
• Adopted March 21, 2022 minutes as presented (carried)
• Directed CAO to investigate firefighter recognition for R. Lyster
• Scheduled Policy H-13 review for fall 2022
• Adjourned at 10:02 a.m. (carried)

Heritage Resources Committee

The Heritage Resources Committee is meeting to discuss ongoing heritage projects, including a research project on the history of forestry and logging with Fireweed Consulting Group and an oral history project. The committee will also review its tracking form of heritage actions. No new business or correspondence is listed.

• Verbal update on Research Project with Fireweed Consulting Group – History of Forestry and Logging
• Verbal update on Oral History Project – Interviews
• In camera discussion on Oral History Project – New Interviewees
• Review of Tracking Form for heritage actions

The Heritage Resources Committee approved the meeting agenda and the minutes from February 7, 2022, both unanimously. Members discussed the Fireweed Consulting research project on forestry and logging history, with the consultant requesting feedback and additional materials. The committee also went in camera briefly and received updates on council changes and staff appointments.

• Approved May 12, 2022 agenda (unanimous)
• Approved February 7, 2022 minutes (unanimous)
• Went in camera at 9:40 a.m. and returned at 9:55 a.m.

Subdivision & Development Appeal Board (S / DAB)

The Subdivision and Development Appeal Board will hear an appeal of a refused development permit application. The application requested to change the use of an existing non-conforming dwelling to an accessory building for an artist studio with side yard and rear yard variances.

• Appeal of development permit application 30/22 at Lot 7, Block 6, Plan 6402HX (#106 Spray Drive, Harvie Heights)

Council

The Municipal District of Bighorn No. 8 Council is meeting virtually to conduct regular business, including second and third readings of a bylaw to amend a Crown lease from Forestry District to Natural Extraction District. They will also hear delegations from Stone Creek and the Primary Care Network about doctor shortages, and address several administrative items such as appointments, utility fees, and tax penalty waivers.

• Bylaw 03-Z/22: Amend Crown Lease DML 200044 in SE 27-30-6 W5M from Forestry (F) to Natural Extraction (NR) District – 2nd & 3rd Readings
• Delegation: Stone Creek and Primary Care Network on doctor shortage
• New Business: Deputy Reeve Appointment, Committee Appointments, Establish By-Election Date
• Reduction in Utility Fees for Lot 3; Block 2; Plan 8170HX
• Tax Penalty Waiver Requests for Lot 9; Block 3, Plan 6402HX and Unit 98; Plan 0812595

Council appointed Councillor Tuza as Deputy Reeve for the remainder of 2022 and set July 11, 2022, as the date for the Ward 3 by-election. They also gave final readings to a zoning bylaw amendment, approved committee appointments, and made several administrative decisions including appointing a returning officer and approving funding for a retirement event.

• Appointed Councillor Tuza as Deputy Reeve (carried)
• Set July 11, 2022, as Ward 3 by-election date (carried)
• Gave second and third reading to Bylaw 03-z/22, rezoning Crown Lease from Forestry to Natural Resource Extraction (carried)
• Approved committee appointments, including Tuza to RMA Board and Smith to Municipal Planning Commission (carried)
• Appointed Lynda Gale as Returning Officer for the by-election (carried)
• Waived deposit requirement for by-election nomination papers (carried)
• Approved $7,500 from reserves for Chief Lyster's retirement event (carried)
• Approved adding $32,189.20 in unpaid utilities to tax rolls (carried)

Municipal Planning Commission

The Municipal Planning Commission is holding a special meeting to decide on Development Permit 88/21 for a 55-unit visitor accommodation development at 750 Harvie Heights Road. The applicant, Basecamp Properties, proposes five buildings with a mix of unit sizes and shared amenities. The application includes a variance request for slope setbacks and requires the developer to pay an estimated $74,294.75 toward birdcage intersection upgrades and $225,269 in Canmore water/wastewater offsite levies. The meeting is public and will hear from staff, the applicant, and affected persons.

• Development Permit 88/21: 55-unit visitor accommodation, five buildings, Harvie Heights Road
• Variance request for slope setbacks due to site slope
• Estimated developer contribution of $74,294.75 for birdcage intersection upgrades
• Canmore water/wastewater offsite levy fees estimated at $225,269
• Hydrogeological reports reviewed; third-party consultant found no groundwater impacts

The Municipal Planning Commission meeting of May 4, 2022, was a special meeting to consider Development Permit Application 88/21 (DPA 88/21) for the proposed Basecamp development at 750 Harvie Heights Road. The minutes record extensive public submissions and presentations from the Harvie Heights Community Association and residents, raising concerns about parking, aquifer impact, traffic safety, and land-use compliance. No formal decision, approval, or denial of the application is recorded in the provided minutes.

• No decision recorded on DPA 88/21 for 750 Harvie Heights Road
• Received public presentations on DPA 88/21 from HHCA and residents
• Heard hydrogeological concerns regarding potential aquifer impact
• Heard parking and traffic safety concerns for the proposed development

Community Services Board (CSB)

The Community Services Board is meeting to discuss routine business, including adopting previous minutes and receiving updates. Key items include feedback on the Recreation Master Plan's Terms of Reference and an introduction to program registration software. The agenda is mostly procedural, with no major decisions or financial items listed.

• Recreation Master Plan: overview and Terms of Reference feedback
• Program Registration software introduction by Doug
• Gardens promotion ideas such as Photo Challenge
• MD website CS pages review – ongoing with Doug as CSC
• CSB Members' reimbursement clarification for Doug

The Community Services Board approved the meeting agenda with an added item and the November 18, 2021 minutes with a correction. They decided to replace the garden photo contest with a photo-submission opportunity for MD newsletters, and directed staff to draft an updated Volunteer Recognition program. No formal motions were made on new business items; discussions were held on the Recreation Master Plan RFP, registration software, and a Good Neighbour program.

• Approved agenda with addition of Good Neighbour Award discussion (carried)
• Approved November 18, 2021 minutes with E-bike hunting reference removed (carried)
• Decided to try photo-submission opportunity for MD newsletters instead of garden photo contest
• Directed D Saul to draft updated Volunteer Recognition grant/program for communities
• Directed D Saul to update Community Services website content
• Adjourned at 12:20pm (carried)

Council - Public Hearings

The Municipal District of Bighorn No. 8 Council is holding a public hearing on Bylaw 03-Z/22, which would amend the Land Use Bylaw to redistrict a 16.2-hectare (40-acre) Crown lease (DML 200044) in SE Sec. 27, Twp. 30, Rge. 6, W5M from Forestry District to Natural Resource Extraction District. The site, adjacent to Burnt Timber Road, was previously a gravel quarry. The hearing allows public comment, and Council will consider the bylaw for second and third reading after the hearing.

• Bylaw 03-Z/22 to redistrict Crown Lease DML 200044 from Forestry to Natural Resource Extraction District
• Site is approximately 16.2 ha (40.0 acres) adjacent to Burnt Timber Road, formerly a gravel quarry
• Public hearing scheduled for April 26, 2022 at 6:00 p.m. at MD of Bighorn Municipal Office, 2 Heart Mountain Drive, Exshaw, AB
• Written submissions due by 4:00 p.m. on April 25, 2022; verbal presentations limited to 5 minutes (10 for group representatives)
• Bylaw read a first time on March 8, 2022; second and third readings pending after public hearing

Council held a public hearing on Bylaw 03-Z/22 to redistrict Crown Lease DML 200044 from Forestry District to Natural Resource Extraction District. No one spoke in support or opposition, but one written submission was received. The hearing was closed without a decision; the bylaw was not voted on.

• Commenced public hearing for Bylaw 03-Z/22 (carried)
• Closed public hearing at 6:40 p.m. without a vote on the bylaw

Council

The Municipal District of Bighorn Council met to approve several bylaws, including amendments to water and wastewater connection fees. The session also involved allocating funds for community groups, library services, and local insurance.

• Bylaw 08/22: Amendments to Dead Man’s Flats Water and Wastewater Connection Fee
• $27,000 allocated to various community groups and organizations via Community Services Board
• $18,000 grant approved for the Exshaw Library Society
• $6,359.25 in liability insurance grants for five local community associations
• Updated Council remuneration: $27,010 for Councillors and $34,310 for Reeve

Council gave final readings to the 2022 tax rate, tax penalty, supplementary assessment, and supplementary taxation bylaws, and approved a new Director of Protective Services/Fire Chief position. It also approved the 2021 audited financial statements, a four-year STARS donation pledge, and several policy updates. A bylaw to amend parking requirements for visitor accommodations was postponed to allow for a revised report.

• Gave third reading to Bylaw 04/22 (2022 Tax Rate Bylaw)
• Gave third reading to Bylaw 05/22 (Tax Penalty Bylaw 2022)
• Gave third reading to Bylaw 06/22 (Supplementary Assessments 2022)
• Gave third reading to Bylaw 07/22 (Supplementary Taxation Rates 2022)
• Approved new Director of Protective Services/Fire Chief position (Elford opposed)
• Approved 2021 audited financial statements
• Approved $4,000/year STARS donation for 2022-2025
• Postponed first reading of Bylaw 09-Z/22 (visitor accommodation parking)

Municipal Planning Commission

The Municipal Planning Commission will hold a public meeting to consider development applications, including a major home-based business with outdoor storage and a freestanding sign on Highway 40. The agenda also includes several informational items on permits processed by staff, a subdivision application, and routine approvals of minutes. The meeting is open to the public, with virtual participation available.

• Development Permit D.P. 22/22: Major Home-Based Business (outside storage and landscaping with home office) and associated freestanding sign, Highway 40
• Subdivision application SD2021-004: Bareland condominium at 29 Limestone Valley Road, Dead Man's Flats
• Development Permit 59/21: General industrial buildings (2 bays) with contractor services and ancillary office, Dead Man's Flats (info)
• Development Permit 10/22: Change of use from tourist accommodation cabin to single detached dwelling near Highway 1X interchange (info)
• Development Permit 76/21: Natural resource extraction facility addition with low carbon fuel structure and setback variances near 1A Highway (info)

Transportation and Public Works Committee

The Streets & Roads Committee is meeting to discuss unfinished business and new items. They will consider a policy on the Jamieson Road improvement levy, decide on private gravel sales from the Burnt Timber Pit, and review an engineering assessment of sight distances on Jamieson Road. The agenda includes a draft questionnaire for residents on ending private gravel sales.

• Jamieson Road Improvement Levy Policy P-6: engineering assessment recommended, using $10,000 from previously approved $20,000
• Private Gravel Sales from Burnt Timber Pit: proposed fee increase from $9.38/m3 to $47.12/m3 for private land use
• Jamieson Road Sight Distances: engineering review finds existing signage appropriate, no changes needed
• Gravel sales questionnaire: comments due April 28, 2022, on ending private sales
• Gravel cost for M.D. secondary roads to increase from $8.21/m3 to $15.92/m3

Agricultural Services & Environmental Board

The Agricultural Services and Environmental Advisory Board (ASEAB) is meeting virtually to discuss routine business, including the environmental fieldman's reports for January and February, updates from partner organizations, and new business items. Key items include reviewing the 2021 year-end report to council, the 2021 strategic plan, resolution responses, and a verbal update on the Wild Boar at Large Bounty Program. The agenda also includes a delegation from the Alberta Invasive Species Council and several verbal updates.

• Review of ASEAB 2021 Year End Report to Council
• Review of ASEAB Strategic Plan – 2021
• Discussion of Resolution Responses 1-22 and 3-22
• Verbal update on Wild Boar at Large Bounty Program
• Delegation from Megan Evans – Alberta Invasive Species Council

Protective Services Committee

The Emergency Services Committee is meeting to review and recommend amendments to four emergency services policies (E-9, E-17, ES-18, ES-21), including organizational structure, hazardous materials response, and out-of-province firefighter training. They will also receive updates from districts and discuss emergency preparedness information and a letter from the Dead Man's Flats Fire & Safety Committee. The meeting is open to the public via live stream.

• Amended Policy E-9 updates chain of command and replaces 'Fire Guardians' with 'Reserve Firefighters'
• Policy E-17 clarifies hazardous materials cleanup responsibility on provincial highways
• Policy ES-21 discusses out-of-province training costs (~$7,000 CAD in Texas vs ~$20,000 in Alberta)
• Verbal updates from districts and director
• Letter from Dead Man's Flats Fire & Safety Committee

The Emergency Services Committee recommended Council approve four amended policies (ES-9, ES-17, ES-18, ES-21) with a specific amendment to ES-21 regarding reimbursement instalments. Updates were provided on emergency alerts, training, and district activities. No decisions were made on new business items; they were discussed for future agendas.

• Recommended Council approve Policy ES-9 Emergency Services Organization, as amended (carried)
• Recommended Council approve Policy ES-17 Hazardous Materials at Highway Incidents, as amended (carried)
• Recommended Council approve Policy ES-18 Limitations to the Provision of Fire Protection Services, as amended (carried)
• Recommended Council approve Policy ES-21 Out-Of-Province Training with amendment for two equal reimbursement instalments (carried)
• Asked administration to include Officer Training, SOGs, and SOPs on a future ESC agenda

Governance and Priorities Committee

The Finance and Economic Development Committee is reviewing the 2021 draft audited financial statements and several upcoming tax-related bylaws. The meeting also includes a presentation from STARS regarding their funding request and mission updates.

• Approval of 2021 Draft Financial Statements audited by Avail LLP
• Bylaw 04/22 Tax Rate Bylaw 2022
• Bylaw 05/22 Tax Penalty Bylaw 2022
• Bylaw 06/22 Supplementary Assessment 2022
• STARS funding request of $3,000.00 per year for 2022-2025

The Finance & Economic Development Committee recommended Council approve the audited 2021 financial statements, select Option 2 for the 2022 tax rate calculations, and give all three readings to Bylaws 04/22 through 07/22 at the April 26 Council meeting. It also recommended a four-year, $4,000-per-year donation to the STARS Foundation. Monthly financial reports for January and February 2022 were accepted as information.

• Recommended Council approve 2021 audited financial statements (carried)
• Recommended Council select Option 2 for 2022 tax rate calculations (carried)
• Recommended Council give all three readings to Bylaw 04/22 (Tax Rate Bylaw 2022) (carried)
• Recommended Council give all three readings to Bylaw 05/22 (Tax Penalty Bylaw) (carried)
• Recommended Council give all three readings to Bylaw 06/22 (supplementary assessments) (carried)
• Recommended Council give all three readings to Bylaw 07/22 (supplementary taxation rates) (carried)
• Recommended Council support STARS Foundation with $4,000/year for four years (carried)
• Accepted January and February 2022 financial reports as information (carried)

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee is meeting to consider approving the Terms of Reference for the 2022 Salary Review, which would guide a consultant in evaluating staff positions and recommending salary ranges. The committee will also discuss the resignation of a volunteer board member in a closed session. The agenda includes adoption of minutes from the January 17, 2022 meeting.

• Terms of Reference for 2022 Salary Review to be recommended for Council approval
• Closed meeting to discuss resignation of volunteer board member (FOIP Section 17)
• Salary review RFP includes evaluation of 25 full-time and 1 part-time positions
• Last salary review completed in February 2018
• Consultant selection anticipated for second week of June 2022

The Municipal Excellence Committee recommended Council approve the Terms of Reference for the 2022 Salary Review. The committee also discussed expanding the Municipal Recognition and Events policy, a 2023 Customer Satisfaction Survey, and the Ward Boundaries Review, with administration to bring further information. The meeting went into closed session to discuss a volunteer board member's resignation.

• Adopted agenda with additions (carried)
• Adopted January 17, 2022 minutes (carried)
• Recommended Council approve 2022 Salary Review Terms of Reference (carried)
• Went into closed session for volunteer resignation (FOIP Section 17)
• Returned to public session at 11:07 a.m.
• Adjourned at 11:09 a.m. (carried)

Municipal Planning Commission

The Municipal Planning Commission will meet virtually to review several development applications and one subdivision application. The agenda includes items for action regarding community buildings near Jamieson Road and information-only reviews of various residential and commercial renewals.

• D.P. No. 15/22: Community Buildings and Facilities (Kamp Kiwanis) near Jamieson Road
• D.P. No. 65/21: Retreat expansion and change in use near Richards Road
• SD 2021-005: McElhanney subdivision application for Kananaskis Guest Ranch near Highway 1X
• D.P. No. 68/21: Renewal of sand and gravel extraction operation near the 1A/1X Junction
• Multiple suite renewals and changes in use within the Hamlet of Dead Man’s Flats

Council - Public Hearings

The Municipal District of Bighorn is holding a public hearing regarding Bylaw No. 01-Z/22. The proposed amendment seeks to change the land use from Agriculture Conservation District (AC) to Small Holdings District (SH).

• Redistricting NE SEC. 23, TWP. 26, RGE. 7, W5M from AC to SH
• Proposed Small Holdings District allows a maximum of 4 parcels per quarter section
• Minimum parcel area requirement of 4.2 ha (10.4 ac) for the new district

Council held a public hearing on Bylaw 01-Z/22 to redistrict the NE Sec. 23, TWP. 26, RGE 7, W5M from Agricultural Conservation (AC) to Small Holdings (SH). No one spoke in support or opposition, but one written submission from the Klingbeil family was received. The hearing was closed; no decision was made at this hearing.

• Commenced public hearing for Bylaw 01-Z/22 (carried)
• Closed public hearing at 6:35 p.m.

Council

The Municipal District of Bighorn No. 8 Council is meeting to consider several bylaws, including a rezoning of a former gravel pit for natural resource extraction, and to discuss various policies, grants, and reports. The agenda includes first reading of Bylaw 03-Z/22 and all three readings of Bylaw 08/22 regarding Dead Man's Flats water and wastewater connection fees. Council will also review grant recommendations, policies on playgrounds and off-site levies, and a stormwater master plan.

• First reading of Bylaw 03-Z/22 to amend Crown Lease DML 200044 in SE Section 27-30-6-W5M from Forestry to Natural Resource Extraction District
• All three readings of Bylaw 08/22 to amend Schedule 'A' of Bylaw 08/21 for Dead Man's Flats Water and Wastewater Connection Fee
• 2022 Community Services Board (CSB) Grant Recommendations
• 2022 Dead Man's Flats Stormwater Master Plan
• Road Encroachment Agreement – Portion of NE Sec. 2, Twp. 25, Rge. 6 W5M

Council gave three readings to Bylaw 08/22, amending the Dead Man's Flats Water and Wastewater Connection Fee. Council also approved a $27,000 Community Services Board grant allocation, a $18,000 Exshaw Library grant, and several other grants. A staff report on commercial visitor accommodation parking is expected at the April 26, 2022 meeting.

• Approved Bylaw 08/22 amending Dead Man's Flats Water and Wastewater Connection Fee (3 readings)
• Approved $27,000 in Community Services Board grants
• Approved $18,000 Exshaw Library Society Transfer to Libraries Grant for 2022
• Approved $3,800 for Bow Valley Victims Services and $2,350 for Cochrane and Area Victims Services
• Approved $6,359.25 in Community Insurance Grants for five community associations
• Rescinded Playground Inspections Policy CS-3 and approved Playground and Bike Parks Policy CS-13
• Rescinded Off-Site Levy Fees Policy P-2
• Approved amendments to Council and Committee Remuneration Policy F-11, raising base pay

Bighorn Corridor Environment Committee (BCEC)

This is a routine meeting of the Bighorn Corridor Environment Committee with no substantive items on the agenda. The committee will approve the agenda and minutes from December 1, 2021, and may discuss business arising, industry updates, members' issues, and new business, but no specific topics are listed.

• Approval of December 1, 2021 meeting minutes
• Next meeting scheduled for June 1, 2022

The Bighorn Corridor Environment Committee meeting on March 2, 2022, featured presentations from Lafarge Exshaw and Graymont on their environmental programs and operations. No formal decisions were made; the meeting was informational, covering topics like low-carbon fuel, air monitoring, and permit renewals.

• No formal decisions made; meeting was informational
• Lafarge to submit operating permit renewal application by September 2, 2022
• Graymont to conduct stack testing in May 2022
• Baymag to hold 40th anniversary celebration on July 21st

Transportation and Public Works Committee

The committee is reviewing updated private gravel sale costs, including new crushing and reclamation fees. Discussions also include the Heart Creek Bridge project, parking requests in Harvie Heights, and the 2022 pavement rehabilitation program.

• Proposed update to private gravel sale costs: $15.92/m3 total (including $11.69/m3 crushing and $3.52/m3 reclamation)
• Selection of engineering consultant for Heart Creek Bridge at Lac des Arcs
• Harvie Heights Community Association request for No Parking signs on Blue Jay Drive
• $10,000 budget identified for 2032 reconfiguration of Bow River Dr. and Blue Jay Dr. intersection
• 2022 Pavement Rehabilitation Program prioritizing Richards Road ($526,616) and W. Richards Road ($181,699)

The Streets & Roads Committee approved sending a letter to Harvie Heights residents requesting feedback on installing no-parking signs along Blue Jay Drive and Harvie Heights Road, with comments to be brought back to the committee. The committee also received as information a memorandum about the Bow River Drive and Blue Jay Drive intersection, which is proposed to be moved to the 2032 Capital Budget. No other substantive decisions were made; the Jamieson Road Improvement Levy remains under review with an update expected in March.

• Approved sending letter to Harvie Heights residents on no-parking signs along Blue Jay Drive and Harvie Heights Road (carried)
• Received memorandum on Bow River Dr. and Blue Jay Dr. intersection as information (carried)
• Adopted agenda with addition of Jamieson Road Improvement Levy item (carried)
• Approved January 24, 2022 minutes as presented (carried)

Municipal Planning Commission

The Municipal Planning Commission will hold a virtual meeting to decide on several development permit applications, including a 107-unit visitor accommodation in Dead Man's Flats, an accessory use (second kitchen) in Exshaw, and a bed and breakfast near Highway 40. They will also review postponed applications for Copperstone Resort and Lafarge's low carbon fuel project, and hear reports on applications processed by the Development Officer. Public participation is via live stream or by registering in advance.

• DP Application 51/21 – Visitor Accommodation (107 Units) in Dead Man's Flats
• DP Application 06/22 – Accessory Use (second kitchen) in Exshaw
• DP Application 08/22 – Bed and Breakfast Use in Ghost River Subdivision near Hwy. #40
• Postponed DP 04/21 – Copperstone Resort in Dead Man's Flats (change in use)
• Postponed DP 76/21 – Lafarge Canada Inc. near Exshaw (low carbon fuel project)

Council

The Municipal District of Bighorn Council met to approve several financial and policy items. Key decisions included authorizing a compensation review for elected officials and approving updated municipal credit card policies.

• $50,000 added to 2022 Capital Budget for Elected Officials Compensation Review
• Approval of Policy F-15 regarding Use of Municipal Credit Cards
• Bylaw 10-z/21: Amendment to allow offsite material storage in Natural Resource Extraction District
• Bylaw 12-z/21: Redistricting in Dead Man’s Flats Commercial District
• December 2021 financial report showing $58,677.04 income and $1,862,008.21 expenses

Council approved the 2022-2024 Operating Budget and 5-Year Capital Plan, with an amendment to add the Recreation Master Plan Review for 2022 and move the Council Remuneration Review to 2023. Council also gave final readings to three land use bylaws, approved a business registry agreement with the Town of Canmore, and extended the fire services agreement with Canmore to December 31, 2022.

• Approved 2022-2024 Operating Budget and 5-Year Capital Plan (amended)
• Gave third reading to Bylaw 10-Z/21 (Land Use Bylaw amendments)
• Gave third reading to Bylaw 12-Z/21 (redistricting Dead Man's Flats)
• Gave third reading to Bylaw 21-Z/21 (redistricting to Small Holdings)
• Gave first reading to Bylaw 01-Z/22 (redistricting to Small Holdings) and set public hearing for March 8, 2022
• Gave third reading to Bylaw 02/22 (Emergency Services Committee Terms of Reference)
• Authorized 10-year Business Registry Services agreement with Town of Canmore
• Approved extension of Fire Suppression and Rescue Service Agreement with Town of Canmore to Dec 31, 2022

Heritage Resources Committee

The Heritage Resources Committee is meeting virtually to discuss ongoing projects, including a history of forestry and logging research with Fireweed Consulting Group and an oral history interview project. The committee will also review a tracking form and hold an in-camera discussion of the Canmore Heritage Value 2021 Survey Summary Report. No new business is listed.

• Verbal update on Research Project with Fireweed Consulting Group – History of Forestry and Logging
• Verbal update on Oral History Project – Interviews
• In camera discussion of Canmore Heritage Value 2021 Survey Summary Report (FOIP Sec.29)
• Review of Tracking Form (for reference)

The Heritage Resources Committee approved its amended agenda and the November 8, 2021 minutes. Members discussed the paused Fireweed forestry/logging research project, agreed to contact the consultant for a meeting, and deferred committee membership discussion. No new business or correspondence was considered; the meeting included an in-camera session.

• Approved February 7, 2022 agenda as amended (carried)
• Approved November 8, 2021 minutes as presented (carried)
• Went in-camera at 9:27 a.m. and returned at 10:03 a.m. (carried)
• Adjourned at 10:09 a.m. (carried)

Governance and Priorities Committee

The Finance and Economic Development Committee reviewed the second draft of the 2022-2024 Operating Budget and 5-year Capital Plan. The committee also received a briefing from the Canmore RCMP detachment regarding community safety and traffic concerns.

• Draft 2022-2024 Operating Budget and 5-year Capital Plan
• Proposed 2022 tax requirement of $6,539,361 (a 2.89% increase from 2021)
• RCMP delegation regarding community engagement and traffic safety
• Ten-Year Pavement, Bridge and Playground Rehabilitation Plans

The Finance and Economic Development Committee voted to recommend that Council approve the 2022-2024 Operating Budget and 5-Year Capital Plan, as amended, at the February 8, 2022 Council meeting. The meeting was otherwise procedural, with no delegations or unfinished business.

• Adopted agenda as presented (carried)
• Adopted December 7, 2021 meeting minutes (carried)
• Recommended Council approve 2022-2024 Operating Budget and 5-Year Capital Plan (carried)

Transportation and Public Works Committee

The Streets & Roads Committee will discuss two unfinished items: a proposal to end private gravel sales from the Burnt Timber Pit (with a fee increase option) and a review of the Jamieson Road Improvement Levy Policy P-6. They will consider a draft letter and questionnaire for ratepayers and an engineering study recommendation for road realignments. The meeting is virtual and open to the public via YouTube.

• Private gravel sales from Burnt Timber Pit: proposed fee increase from $9.38/m3 to about $40/m3, or end sales; public comments due March 31, 2022
• Jamieson Road Improvement Levy Policy P-6: outdated 1997 cost estimates ($300,000 and $120,000) for road realignments
• Recommendation to conduct an engineering study for Jamieson Road safety, funded from $20,000 previously approved for 2020 Roads Capacity Master Plan
• Review of caveat and subdivision agreement with McKendrick West Ranch Ltd. regarding Jamieson Road alignment

The Streets and Roads Committee approved its agenda and amended minutes from August 23, 2021, and recommended that Council review a draft letter on private gravel sales from Burnt Timber Pit. No other substantive decisions were made; the meeting was procedural and adjourned at 9:33 a.m.

• Adopted agenda as presented (carried)
• Approved August 23, 2021 minutes with amendment to New Business F.2 (carried)
• Recommended Council review Private Gravel Sales from Burnt Timber Pit draft letter (carried)

Municipal Planning Commission

The Municipal Planning Commission will hold a virtual meeting to decide on several development applications, including an extension for Copperstone Resort, a change of use in Dead Man's Flats, and a low-carbon fuel structure near Exshaw. They will also hear updates on applications processed by the Development Officer. Public participation is via live stream or registered submissions.

• Extension to DP 04/21 – Copperstone Resort
• DP 84/21 – Change in Use from Bed & Breakfast to Secondary Suite in Dead Man's Flats
• DP 76/21 – NR Facility Addition – New Low Carbon Fuel Structure with two variances near Exshaw
• Extension to DP 96/17 – 1499013 Alberta Ltd. in Dead Man's Flats
• DP 72/21 – Accessory Building (Carport) in Lac des Arcs

The Municipal Planning Commission postponed a decision on Lafarge's Development Permit Application No. 76/21 for a new Low Carbon Fuel Structure near Exshaw until February 16, 2022. The postponement requires Lafarge to communicate directly with the community and submit an updated Traffic Impact Assessment. The Commission also postponed a decision on the Copperstone Resort change-in-use application (DP 04/21) to February 17, 2022, and approved extensions for two other development permits.

• Postponed Lafarge DP 76/21 (Low Carbon Fuel Structure) to Feb. 16, 2022, pending community consultation and updated traffic study (unanimous)
• Postponed Copperstone Resort DP 04/21 (change in use) to Feb. 17, 2022 (carried, Paul Clark absent)
• Approved extension to DP 04/20 (Park Distillery) with new deadlines of July 17, 2022, for building permit and June 30, 2024, for completion (carried, Paul Clark absent)
• Approved DP 84/21 for a one-bedroom secondary suite in Dead Man's Flats with 16 conditions (carried, Paul Clark absent)
• Approved extension to DP 96/17 (1499013 Alberta Ltd.) extending completion deadline to Jan. 19, 2024 (unanimous)
• Accepted DP 72/21 (carport) and DP 80/21 (dwelling) as information

Municipal Excellence Committee (MEC)

The Municipal Excellence Committee will review draft recognition policies, including examples from the Town of Taber, and discuss volunteer and long-service award nominations in a closed session. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Review of Town of Taber recognition policies for elected officials, employees, and paid-on-call firefighters
• Closed session to discuss Community Association Volunteer Recognition Nomination (FOIP Section 17)
• Closed session to discuss Recognition of Long Time Service (FOIP Section 17)
• Discussion of Municipal Recognition and Events policy (memo from CAO)

The Municipal Excellence Committee meeting was largely procedural: the agenda and prior minutes were adopted, and a memo on Municipal Recognition and Events was discussed. No new business or information items were addressed. The committee then entered a closed session to discuss community association recognition nominations and long-time service recognitions, as permitted under FOIP.

• Adopted the January 17, 2022 agenda (carried)
• Adopted the December 20, 2021 minutes as presented (carried)
• Discussed memo re: Municipal Recognition and Events (no action recorded)
• Entered closed session at 9:52 a.m. to discuss Item 7.a and 7.b under FOIP Section 17
• Returned to public session at 11:38 a.m.
• Adjourned at 11:40 a.m. (carried)

Protective Services Committee

The Emergency Services Committee will review and potentially approve amendments to the draft Evacuation Plan and the committee's Terms of Reference. They will also discuss obsolete and amended emergency services policies and receive verbal updates from districts and the director.

• Review of revised draft Evacuation Plan (DRAFT V3) with changes including added vulnerable populations and map updates
• Recommendation to approve amended Terms of Reference for the Emergency Services Committee
• Memorandum re: Obsolete Emergency Services Policies
• Memorandum re: Emergency Services Policies for Amendment
• Verbal updates from districts and director

The Emergency Services Committee recommended that council approve amended terms of reference for the committee and received the draft MD Evacuation Plan as information. It also recommended rescinding four outdated emergency services policies and directed administration to prepare redline versions of two policies for review. The committee postponed discussion on two other policies until redlines are presented.

• Recommended council approve amended Terms of Reference (carried)
• Recommended council receive draft MD Evacuation Plan as information (carried)
• Recommended council rescind policies E-2, E-4, E-11, E-12 (carried)
• Directed administration to prepare redline of Policy E-9 (carried)
• Directed administration to prepare redline of Policy E-17 (carried)
• Postponed discussion on Policies ES-18 and ES-21 (carried)

Council - Public Hearings

Council will hold a public hearing on Bylaw 12-Z/21, which would redistrict Lots 3, 4, 5, and 6, Block 2, Plan 8170HX (150 and 130, 1st Avenue, Hamlet of Dead Man's Flats) from Highway Commercial District – Dead Man's Flats (HWY-DMF) to Dead Man's Flats Commercial Mixed-Use District (DMF-CMU). The hearing will be held electronically via Microsoft Teams due to COVID-19, with no in-person participation. The public may comment verbally or in writing before or during the hearing.

• Rezoning of Lots 3, 4, 5, 6, Block 2, Plan 8170HX from HWY-DMF to DMF-CMU
• Application by landowner's agent MT-Arch Inc.
• Site located south of 2nd Avenue and north of Highway 1, Dead Man's Flats
• Public hearing held electronically via Microsoft Teams
• Written submissions due by 4:30 p.m. January 10, 2022

Council held a public hearing on Bylaw 12-Z/21 to redistrict Lots 3, 4, 5, and 6, Block 2, Plan 8170HX from Highway Commercial (HWY-DMF) to Commercial Mixed-Use (DMF-CMU) in Dead Man's Flats. No one spoke in support or opposition at the hearing, but three written letters of concern and one response from Alberta Transportation were received. The hearing was closed without a decision; the bylaw itself was not voted on at this meeting.

• Public hearing for Bylaw 12-Z/21 commenced (carried)
• Public hearing for Bylaw 12-Z/21 closed at 7:15 p.m.
• No decision made on Bylaw 12-Z/21 redistricting application

Council - Public Hearings

The Municipal District of Bighorn No. 8 held a public hearing on Bylaw 21-Z/21 to redistrict NW Sec. 24, Twp. 26, Rge. 7, W5M from Agricultural Conservation District (AC) to Small Holdings District (SH). No one spoke in opposition, and one written submission from an adjacent landowner was received. The hearing was closed without a decision; the bylaw was not approved or denied at this meeting.

• Commenced public hearing for Bylaw 21-Z/21 (carried)
• Closed public hearing at 6:45 p.m. without decision

Council - Public Hearings

The Municipal District of Bighorn No. 8 Council is holding a public hearing on Bylaw 10-Z/21, which would amend the Land Use Bylaw to allow off-site material storage (including coal, soil, and gravel) within the Natural Resource Extraction District. The amendment is requested by Graymont Western Canada Ltd., which operates a plant and quarry near Exshaw. The hearing will be held electronically via Microsoft Teams due to COVID-19, with public participation by phone or video.

• Bylaw 10-Z/21 would add Section 4.2.13 to allow off-site storage of surface soil, coal, reject material, and finished product
• New definition of 'Off-site Material Storage' added to Section 2.4
• Off-site material storage added as a discretionary use in the NR District (Section 29.3)
• Storage approvals limited to 5-year terms, with requirements for watercourse setbacks, dust control, and screening from Highways 1 and 1A
• Public hearing held electronically on January 11, 2022 at 6:00 p.m.; written submissions due by January 10, 2022

Council held a public hearing on Bylaw 10-Z/21, which would amend the Land Use Bylaw to allow offsite material storage (including coal) in the Natural Resource Extraction District. No one spoke in support or opposition, and no other submissions were received. The hearing was closed without a decision; the bylaw was not voted on at this meeting.

• Public hearing for Bylaw 10-Z/21 commenced and closed; no decision made

Council

The Municipal District of Bighorn No. 8 Council is holding a virtual business meeting on January 11, 2022. They will consider several new business items, including a COVID-19 vaccination status procedure, a traffic review for Harvie Heights Road, and updates to policies and financial reports. The agenda also includes approval of council expense payments and a review of kilometric rates.

• Council Expense Payments (per-diem claims)
• Amendment to Policy F-15 - Use of Municipal Credit Cards
• COVID-19 Hazard Control Vaccination Status Procedure (Proof of Vaccination)
• Harvie Heights Road - Traffic Review
• Elected Officials Remuneration Review - Municipal Excellence Committee Recommendations

Council approved adding a $50,000 Elected Officials Compensation Review to the 2022 capital budget, with Councillor Smith opposed. They also directed administration to review compensation levels for similarly sized municipalities before budget approval. Several other items were approved, including meeting expense payments, a credit card policy, and receiving financial reports.

• Approved $50,000 for Elected Officials Compensation Review in 2022 capital budget (Smith opposed)
• Directed administration to review council compensation levels for similar municipalities (Smith opposed)
• Approved payment of $525 in council meeting expenses from contingency allowance
• Approved Policy F-15, Use of Municipal Credit Cards, as amended
• Received Reserve Account Update as information
• Received Finance Information Report to December 31, 2021
• Received COVID-19 Hazard Control Vaccination Status Procedure as information
• Postponed decision on Policy IN-1 and Schedule 'A' to February 2022 meeting

Agricultural Services & Environmental Board

The Agricultural Services and Environmental Advisory Board is meeting virtually to discuss routine updates and new business, including a draft agenda for a provincial conference, proposed resolutions on vegetation management along provincial highways, and a court decision related to an appeal. The agenda is largely procedural, with several verbal updates from staff and partner organizations.

• Resolution 1-22 requests Alberta Transportation increase funding for vegetation management along provincial highways
• Discussion of ASB Provincial Conference draft agenda and 2022 resolutions
• Review of Strathcona County v Apollo Plastering appeal decision
• Environmental Fieldman's reports for November and December 2021
• Updates from Jumpingpound Creek Watershed Partnership and Ghost Watershed Alliance Society

The Agricultural Services and Environmental Advisory Board voted to postpone the 2022 Living in the Natural Environment event until 2023 due to low sponsorship and ticket sales. The board also approved the agenda and the November 19, 2021 minutes with amendments. No other substantive decisions were made; most items were informational updates.

• Postponed 2022 Living in the Natural Environment event to 2023 (carried)
• Approved agenda as presented (carried)
• Approved November 19, 2021 minutes with amendments (carried)