Metchosin public meetings in 2024
113 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The Public Works & Protective Services Committee will receive a staff report on council policy and draft terms of reference for the Healthy Community Advisory Select Committee. The committee will also consider correspondence received from Carol Voyt, Myrna Forland, and Barb Sawatsky. No decisions are noted in the agenda item.
- Staff report on council policy and draft terms of reference for the Healthy Community Advisory Select Committee
- Correspondence received from Carol Voyt, Myrna Forland, and Barb Sawatsky
Public Works & Protective Services Committee
The Public Works & Protective Services Committee will adopt minutes from its November 18 meeting and receive minutes from the Healthy Community Advisory Select Committee. It will discuss a staff report and present a draft Management Plan for the Community & Arts Centre at 4495 Happy Valley Road. The committee will recommend that Council endorse a resolution to the Association of Vancouver Island Coastal Communities and the Union of British Columbia Municipalities for a province‑wide ban on consumer fireworks.
- Recommendation to Council to support a resolution for a province‑wide ban on consumer fireworks (AVICC and UBCM)
- Presentation of Draft Management Plan for the Community & Arts Centre (Metchosin School) at 4495 Happy Valley Road
- Adoption of minutes from the Public Works & Protective Services Committee meeting on November 18, 2024
- Receipt of minutes from the Healthy Community Advisory Select Committee meeting held October 22, 2024
- Councillor’s update on public works activities, including windstorm cleanup and addition of a new dump truck
Special Finance Committee Budget Meeting
The Special Finance Committee is meeting to review a staff report regarding the 2025-2029 Draft Capital Budget for capital projects. The meeting includes a staff overview, committee discussion, and an opportunity for public input.
- Proposed funding for Flesh Road Bridge ranging from $141,750 to $148,500
- Flesh Road Bridge options: deactivation, pedestrian/equestrian design remediation, or vehicular design remediation
Special Finance Committee - Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee will discuss a request from the Bilston Watershed Habitat Protection Association for $2,150 in matching funds for water quality monitoring in Metchosin. It will also consider the condition and maintenance needs of the Flesh Road bridge over Bilston Creek. The committee will review the 2025‑2029 draft capital budget, including the financial status of the old school building purchased for $1.5 million with an outstanding debt of $1,252,685 to the policing reserve fund.
- Bilston Watershed Habitat Protection Association requests $2,150 matching funds from Metchosin for water quality monitoring
- Residents raise concerns about maintenance and critical access of the Flesh Road bridge over Bilston Creek
- Staff report presents the 2025‑2029 draft capital budget for capital projects
- Old school building purchased in 2017 for $1.5 million; taxpayers still owe $1,252,685 to the policing reserve fund
- Funding request from the City of Langford for $2,750 matching funds for water monitoring (mentioned in the agenda)
Council Meeting
The District of Metchosin Council will discuss approving a resolution for a province-wide ban on consumer fireworks. The body is also reviewing policy updates and the Greater Victoria Public Library's 2025 budget and five-year financial plan.
- AVICC Resolution for a Province-Wide Ban on Consumer Fireworks
- Greater Victoria Public Library 2025 Budget and Five-Year Financial Plan
- Staff Report on Policy Updates
- Closed portion to discuss negotiations with provincial or federal government
Special Council Meeting
The Council is meeting to discuss municipal objectives, measures, and progress reports. This session is closed to the public to facilitate preparations for the annual municipal report.
- Discussion of municipal objectives and progress reports for the annual report
Council Meeting New Business/Supplemental Agenda
The council will receive two letters requesting information and clarification about the School Site. The letters note that $20,000 was removed from the 2025 budget for site management and that the site incurs an annual loss of $187,985. They propose moving management responsibilities to the Chief Financial Officer and creating an advisory committee, and raise concerns about the Fire Chief handling rent collection.
- Removal of $20,000 from the 2025 budget for School Site management
- Annual loss of $187,985 reported for the School Site
- Current rent collection and operations handled by the Fire Chief
- Proposal to shift School Site management to the CFO
- Suggestion to form an advisory committee for the School Site
Council Meeting
The Council will consider recommendations from several committees, including draft finance policies and housing needs. The meeting also includes reports on fire safety appointments and the 2025 meeting schedule.
- Draft Finance Policy F-100.04 (Grants in Aid) and F-100.57 (Community Support)
- Interim Housing Needs Report
- Request for mounting block at Rocky Point and Happy Valley Roads
- Resolution for a province-wide ban on consumer fireworks
- Request from Metchosin Producers' Association to construct a kiosk
Special Finance Committee Budget Meeting
The Special Finance Committee will consider a staff report on the draft 2025‑2029 budget covering Public Works (Transportation) and school site budgets. The committee will discuss the report and hear public input. The meeting also includes approval of the agenda and a period for public participation before adjourning.
- Staff Report: 2025‑2029 Draft Budget for Public Works (Transportation) and School Site Budgets
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is discussing a staff report regarding interim housing needs. The meeting includes correspondence from residents challenging the report's projections for new housing units.
- Staff Report: Interim Housing Needs Report (Agenda Item 7.a.)
- Staff Report: Metchosin Land Use Bylaw, Definition of Boarding Kennel (Agenda Item 7.b.)
Special Council Meeting
The Council is meeting to discuss matters excluded from the public under the Community Charter. The session focuses on employee relations and the acquisition or disposition of land.
- Discussion of labour and employee relations
- Discussion of land acquisition, disposition, or expropriation
Community Planning Committee
The Community Planning Committee discussed a range of items, including a ClimeCo carbon project feasibility assessment and updates to the parks donation program. It moved to request a staff report on creating a new conservation zone (P4) for the Metchosin Buffer Land to support biodiversity and land protection. The committee also directed staff to harmonize park donation guidelines with Policy W-100.80 and referred Saddleback and Hi-Mount area information to the Parks & Trails Advisory Select Committee.
- Request staff report on a new P4 conservation zone for the Metchosin Buffer Land
- Receive ClimeCo Carbon Project Feasibility Assessment for information
- Direct staff to align parks donation guidelines with District Policy W-100.80
- Refer Saddleback and Hi-Mount area information to the Parks & Trails Advisory Select Committee
- Adopt minutes from the October 21, 2024 Community Planning Committee meeting
Environment & Natural Areas Committee
The committee will discuss updates on pesticide and herbicide use, the installation of a bat box at Blaney Trail, and stormwater management planning for Metchosin Creek. The meeting also includes a review of the 2025 fieldwork for the ECCC Salish Sea Gull Project.
- Councillor's update on the use of pesticides and herbicides
- Installation of a bat box at Blaney Trail
- ECCC Salish Sea Gull Project: 2025 Fieldwork
- Metchosin Creek Stormwater Management Planning Report
- Discussion on connecting conservation corridors in Metchosin
Public Works & Protective Services Committee
The Public Works & Protective Services Committee recommended that Council approve an application to the UBCM Community Emergency Preparedness Fund grant. It also recommended approval of a BC Vision Zero grant for a lighted crosswalk at Hans Helgesen School. The Committee approved in principle the concept of the Metchosin Wellness Collective and directed staff to proceed with negotiations. Procedural items such as adoption of minutes and receipt of previous meeting minutes were also carried.
- Recommend Council approve UBCM Community Emergency Preparedness Fund grant application
- Recommend Council approve BC Vision Zero grant for lighted crosswalk at Hans Helgesen School
- Approve in principle the Metchosin Wellness Collective concept and direct staff negotiations
- Adopt minutes from the October 21, 2024 Public Works & Protective Services Committee meeting
- Adopt minutes from the October 22, 2024 Healthy Community Advisory Select Committee meeting
Special Finance Committee - Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee will consider the staff report on the draft 2025‑2029 budget for the Fire Department and Emergency Operations Centre. Resident correspondence raises concerns about a proposed artificial‑turf field costing $3.1 million and about seismic remediation of the fire hall. The committee will also discuss salary, honorarium and other line‑item costs that could affect future tax rates.
- Draft 2025‑2029 budget for the Fire Department and Emergency Operations Centre
- Proposed artificial‑turf field with an initial investment of $3.1 million
- Seismic remediation of the fire hall and addition of an Emergency Operations Centre
- Honorarium budget increase from $3,000 in 2023 to $12,000 in 2024 (with $6,000 spent by June 30)
- Building Department budget shortfall: $95,580 in salaries versus $13,559 in permit revenue
Special Finance Committee Budget Meeting
The Special Finance Committee is reviewing the draft 2025-2029 financial plan, specifically the Fire Department and Emergency Operations Centre budgets. Staff report a projected tax increase of $2.08 per month for the average residential home to fund these services.
- Review of Fire Department and Emergency Operations Centre budgets
- Projected tax increase of $2.08 per month for average residential home
- Discussion on telephone, mileage, and computer service costs
- Draft Finance Policy F-100.04 for Grants in Aid
- Councillor's Update
Council Meeting New Business/Supplemental Agenda
The council will review correspondence for information regarding forest protection, including a letter from Richard Manwaring, Deputy Minister of Forests, about the UBCM meeting on wildfire and old‑growth protection (Agenda Item 11.c). A resident, Bev Bacon, also submitted a letter expressing support for forest protection.
- Correspondence from Richard Manwaring, Deputy Minister of Forests, about UBCM meeting (wildfire & old‑growth protection)
- Resident letter from Bev Bacon supporting forest protection
Council Meeting
The Metchosin Council will consider three bylaws: Building Bylaw No. 694, Fees and Charges Bylaw No. 696, and Ticket Information Authorization Amendment Bylaw No. 705. The council will also appoint KPMG as the municipality’s auditor for 2025. A draft Accessibility Plan will be made available for public comment until November 22, 2024. Additional agenda items include reports, correspondence, and other business but no further decisions are noted.
- Adoption of Building Bylaw No. 694 (2024)
- Adoption of Fees and Charges Bylaw No. 696 (2024)
- Adoption of Ticket Information Authorization Amendment Bylaw No. 705 (2024)
- Appointment of KPMG as auditors for 2025
- Draft Accessibility Plan open for public comment until Nov 22, 2024
Council Meeting
The Metchosin Council will give first, second and third readings to Building Bylaw 2024 No. 694, Fees and Charges Bylaw 2024 No. 696, and Ticket Information Authorization Amendment Bylaw 2024 No. 705. It will also consider a discussion paper proposing a new zone to support conservation and biodiversity goals for Metchosin Buffer Land. The council will approve the West Shore Parks & Recreation Society 2025 budget and requisition, and hear reports on active transportation, RCMP, and other committees.
- First, second and third reading of Building Bylaw 2024 No. 694
- First, second and third reading of Fees and Charges Bylaw 2024 No. 696
- First, second and third reading of Ticket Information Authorization Amendment Bylaw 2024 No. 705
- Discussion paper for a new zone to support conservation and biodiversity goals (Metchosin Buffer Land)
- Approval of West Shore Parks & Recreation Society 2025 budget and requisition
Special Finance Committee - Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee will review the staff memo presenting the draft 2025‑2029 budget for Building Inspection, Planning and Recreation services. Public correspondence will be considered, including a resident’s criticism of a proposal to shift Metchosin School management to a volunteer group and concerns about municipal tax increases. Committee members will also address questions about the Duke Road East trail project’s $20,000 allocation and $11,000 already spent on surveys.
- Staff memo outlining the draft 2025‑2029 budget for Building Inspection, Planning and Recreation
- Resident Barbara Sawatsky’s letter objecting to transferring Metchosin School management to the Healthy Communities volunteer group
- Resident Darren Brown’s comments on rising property taxes and request for greater spending transparency
- Questions regarding the Duke Road East trail project’s $20,000 budget, including $11,000 spent on surveys
- Reference to prior allocations of $10,000 for a Duke Road East survey and $10,000 for Phase One construction
Special Finance Committee Budget Meeting
The Special Finance Committee will consider the draft 2025‑2029 operating budget for the Building Inspection, Planning and Recreation departments. The discussion includes payroll expense corrections, wage increases and projected tax increases for residential properties. The committee will also hear about requisition increases for Westshore Parks and Recreation Society and the Greater Victoria Public Library. Public input will be invited during the meeting.
- Building department payroll expense correction adds $7,140 to the 2025 budget
- Planning department payroll expense correction adds $1,564 to the 2025 budget
- Recreation department adds $3,500 for memorial bench wages
- Westshore Parks and Recreation Society requisition increase of $23,528
- Greater Victoria Public Library requisition increase of $16,964
Community Planning Committee
The Community Planning Committee will adopt minutes from previous meetings, receive minutes from the Parks & Trails Advisory Select Committee, and hear several reports. A key item is a discussion paper recommending that Council request a staff report on creating a new zone to support biodiversity and conservation goals on the Metchosin Buffer Land. Additional reports include a carbon‑project feasibility assessment, a park‑bench donation update, and a presentation of the MACCA annual report.
- Discussion paper: new zone to support conservation and biodiversity on Metchosin Buffer Land – recommendation for a staff report
- ClimeCo Carbon Project Feasibility Assessment – Coastal Douglas‑fir Conservation Partnership report
- Councillor’s update on the Parks Donation Program and memorial bench inventory
- Presentation of the Metchosin Arts & Cultural Association (MACCA) Annual Report
- Correspondence: Sandra Lamb petition for Saddleback & Hi‑Mount neighbourhood
Public Works & Protective Services Committee
The Public Works & Protective Services Committee will consider two grant applications: one to the BC Vision Zero in Road Safety Program for a lighted crosswalk at Hans Helgesen School, and another to the UBCM Community Emergency Preparedness Fund. It will also refer the Main Entrance and Village Square proposal for Metchosin School to staff for review. Additional staff reports on the school update and protective services quarterly reports will be discussed.
- Vision Zero in Road Safety grant application for a lighted crosswalk at Hans Helgesen School
- UBCM Community Emergency Preparedness Fund grant application
- Referral of Main Entrance and Village Square proposal for Metchosin School to staff
- Staff Report: Metchosin School 2024 Update
- Staff Report: Protective Services Quarterly Reports (June‑August 2024)
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee will review a discussion paper proposing a new zoning designation for the Metchosin Buffer Land to support conservation and biodiversity goals. The agenda includes correspondence from Bev Bacon supporting the conservation designation and suggesting ideas from the Wmiyeten Nature Sanctuary. No decision is recorded; the item is for discussion only.
- Discussion paper: proposal for a new zone to support conservation and biodiversity on Buffer Land (Agenda Item 7.b)
- Correspondence from Bev Bacon urging council to zone Buffer Land as Conservation Land with limited public use
- Suggestion to reference management practices from the Wmiyeten (formerly Mary Lake) Nature Sanctuary
- Proposal to apply P4 zoning to the Buffer Land for conservation purposes
Special Finance Committee Meeting New Business/Supplemental Agenda
The committee will review the staff memo addendum that updates capital project costs and one‑time expenses for the 2025‑2029 draft budget. The memo lists amounts allocated, spent, and rolled over for items such as the Single Axel Dump ($275,000), School Site ($75,000), Municipal Hall Roof ($115,000), Metchosin Rd ($76,000) and Sundance Drive ($249,000). The committee will also note a revised meeting schedule to avoid council conflicts. A correspondence from Kathleen MacPherson is presented for information.
- Single Axel Dump – $275,000 allocated
- School Site – $75,000 allocated, $27,178 spent
- Municipal Hall Roof – $115,000 allocated
- Metchosin Rd – $76,000 allocated
- Sundance Drive – $249,000 allocated
Special Finance Committee - Budget Meeting 09 Oct 2024
The Special Finance Committee will review the staff‑prepared draft budget for fiscal years 2025‑2029. The discussion will cover proposed expenditures for policing, general government services, and bylaw enforcement, with line‑item figures shown for each category. No formal decisions are indicated on the agenda.
- Staff memo presenting the draft 2025‑2029 budget for committee discussion
- Policing budget includes new Major Crime Unit costs $35,392‑$43,019 and E‑Comm 911 costs $119,769‑$169,466 (2025‑2029)
- General government expenditures list Legislative Services $152,000‑$174,533, Personnel $766,127‑$869,604, Admin & Office $368,830‑$427,093 (2025‑2029)
- Bylaw Enforcement budget shows total expenditures $167,281‑$195,473 (2025‑2029)
Council Meeting New Business/Supplemental Agenda
The council will review a staff report and a request for a development variance permit at 3771 Duke Road, which seeks side and rear yard setback relief for a proposed secondary suite. The meeting also includes correspondence about the Peninsula and Area Agriculture Commission, including a letter from its chair and input from the South Vancouver Island Farmers Institute regarding a governance review. No decisions are recorded in the agenda; the items are for discussion and information.
- Staff report and request for a development variance permit for 3771 Duke Road (setback relief for a secondary suite)
- Letter of support from Leslie Clark, a neighbour on Duke Road, for the variance request
- Correspondence for information regarding Mayor Ryan Windsor, District of Central Saanich, and the Peninsula and Area Agriculture Commission
- Letter from Robin Tunnicliffe, Chair of the Peninsula and Area Agriculture Commission, expressing opposition to CRD governance of the commission
- Letter from the South Vancouver Island Farmers Institute urging Metchosin Council to support a review of the PAAC Terms of Reference
Finance Committee
The Finance Committee will review a staff report on the 2025-2029 budget and public consultation process. The meeting also includes a third quarter update and the adoption of minutes from previous committee meetings.
- Staff Report: 2025-2029 Budget and Public Consultation
- Staff Report: Third Quarter Update
- Adoption of minutes from June 3, July 9, and September 9, 2024 meetings
Council Meeting
The District of Metchosin Council will review development variance permit requests for three properties and consider the adoption of 2025 permissive tax exemption bylaws. The meeting also includes a report on E-Comm 911 services and requests for municipal support from community groups.
- Development Variance Permit request for 3940 Hi-Mount Drive
- Development Variance Permit request for 4290 Metchosin Road
- Development Variance Permit request for 3771 Duke Road
- Adoption of Heritage Tax Exemption Bylaw 2024, No. 703
- Adoption of General Tax Exemption Bylaw 2024, No. 704
Special Community Planning Committee
The Special Community Planning Committee is reviewing a draft Building Bylaw 2024 and three requests for development variance permits. The committee will discuss whether to recommend these variances to Council for properties on Metchosin Road, Hi-Mount Drive, and Duke Road.
- Draft Building Bylaw 2024, No. 694
- Variance request for 4290 Metchosin Road to reduce front yard setback to 5.25m and side yard setback to 0.27m
- Variance request for 3940 Hi-Mount Drive
- Variance request for 3771 Duke Road
Special Finance Committee
The Special Finance Committee will discuss the Metchosin Agricultural Area Plan and provide recommendations to Council. The committee will also review a staff report regarding the financial report for the first half of 2024.
- Metchosin Agricultural Area Plan Chair's Report
- Staff Report: Financial Report – First Half of 2024
- Discussion of goals to protect farmland and support economic viability of the farming community
- Review of short, medium, and long-term actions for the agricultural sector
- Considerations regarding updates to the Zoning Land Use Bylaw
Council Meeting
The Metchosin Council will vote on Official Community Plan Amendment Bylaw No. 698 and Land Use Amendment Bylaw No. 699, both proposing a zoning change at 4499 Leefield Road to allow a new 1.2‑hectare subdivision. A closed portion will be held to exclude the public for confidential matters under sections 90(1) and 90(2) of the Community Charter. The agenda also includes adoption of minutes from prior meetings, a mayor’s report, and a recommendation for a Hillman Trail memorial bench.
- Closed portion resolution to close the meeting for confidential personnel, land, and negotiation information
- Adoption of minutes from July and August 2024 council and special meetings
- Consideration of Bylaw No. 698 to amend the OCP zoning at 4499 Leefield Road
- Consideration of Bylaw No. 699 to amend land‑use zoning at 4499 Leefield Road
- Parks & Trails Advisory Select Committee recommendation for a Hillman Trail memorial bench
Special Council Meeting New Business/Supplemental Agenda
The District of Metchosin council will discuss a staff‑prepared proposal to add a new main entrance and a village square at Metchosin School, with an estimated cost of $180,000. The meeting also includes approval of a draft letter to the provincial Minister on cougar predation affecting local sheep, and a correspondence from Councillor Andrea Boardman of Esquimalt about forming a Primary Care Network community advisory group. An update to the Active Transportation Network Plan work‑plan is also on the agenda.
- Approve draft correspondence to the Minister of Environment and Climate Change Strategy and the Minister of Agriculture and Food regarding cougar predation on sheep in Metchosin.
- Receive correspondence from Councillor Andrea Boardman (Township of Esquimalt) expressing interest in a Community Advisory Group for the Primary Care Network Steering Committee.
- Review staff report proposing a new main entrance and village square at Metchosin School, estimated at $180,000.
- Update the Active Transportation Network Plan (ATNP) workplan dated October 25 2023.
- Consider public input and comments related to the school entrance proposal and other capital projects.
Special Council Meeting
Council will consider a staff report and proposal from the Village Square Society to create a main entrance and public gathering space at the Metchosin School. The meeting also includes a report on the Active Transportation Network Plan and a verbal update on Rogers Communications.
- Proposal for a Main Entrance and Village Square at Metchosin School
- Appointment of Geoffrey Kreek as Chief Financial Officer
- Rescinding the appointment of Bob Payette as Chief Financial Officer
- Active Transportation Network Plan Update report from Urban Systems
- Verbal update on Rogers Communications
Special Council Meeting
The District of Metchosin Council will consider awarding a contract for a Fire Hall Feasibility Study to replace the existing fire hall. The agenda also includes a request to approve a property tax exemption for the BC Parks Foundation and a motion to close the meeting to the public.
- Award of contract for Fire Hall Feasibility Study
- Request to approve BC Parks Foundation property tax exemption
- Motion to close meeting to the public
- Notice of Motions by Councillor Gray
- Agenda approval
Council Meeting New Business/Supplemental Agenda
The Council is reviewing a staff report regarding a proposal for a main entrance and village square at Metchosin School. The agenda includes correspondence from a resident expressing opposition to a subdivision at 4499 Leefield Road and concerns regarding old school revenues.
- Staff Report on Proposal for a Main Entrance & Village Square at Metchosin School
- Correspondence regarding opposition to subdividing 4499 Leefield Road
Public Hearing
The District of Metchosin will hold a public hearing on July 15, 2024 to consider Official Community Plan Amendment Bylaw No. 698 and Land Use Amendment Bylaw No. 699. Both bylaws propose changing the land‑use designation and zoning at 4499 Leefield Road from Upland to a split of Rural and Rural Residential 2. The changes are intended to allow the applicant, Dan and Jo‑Anne Cote, to subdivide the property into one new parcel of approximately 1.2 hectares. Council will hear public comments but will not answer questions about the proposals.
- Bylaw No. 698 – OCP amendment to redesignate 4499 Leefield Road as Rural/Rural Residential 2
- Bylaw No. 699 – Zoning amendment to change 4499 Leefield Road to Rural and Rural Residential 2
- Subdivision proposal for one new parcel of about 1.2 hectares
- Public hearing for written and verbal input from affected property owners
- Applicant: Dan and Jo‑Anne Cote
Council Meeting
The District of Metchosin council will decide on several financial actions, including using capital reserves to build six outdoor pickleball courts at 1767 Island Highway and approving a $140,000 funding request for the West Shore Regional Parks & Recreation Facilities Master Plan. Council will also consider the Canada Community‑Building Fund Agreement (2024‑2034) and third‑reading votes on two bylaws related to the Official Community Plan amendment for 4499 Leefield Road. Additional items include a stormwater management plan update and various reports for information.
- Approve use of general capital reserve to fund six outdoor pickleball courts at 1767 Island Highway
- Approve $140,000 funding request for West Shore Regional Parks & Recreation Facilities Master Plan
- Approve the 2024‑2034 Canada Community‑Building Fund Agreement and authorize execution by the Mayor and CAO/Corporate Officer
- Consider third reading and adoption of Official Community Plan Amendment Bylaw No. 698 and Land Use Amendment Bylaw No. 699 for 4499 Leefield Road
- Presentation: Stormwater Management Plan Update (Buffer Land) by Peter Ferguson, McElhanney
Special Finance Committee Meeting New Business/Supplemental Agenda
A joint meeting of the Special Finance, Agricultural Advisory, and Environmental Advisory committees will review correspondence regarding sheep predation by large carnivores. The letters propose various approaches, including managing wildlife attractants and addressing land-use zoning.
- Correspondence from Bev Bacon regarding predator management and zoning
- Correspondence from Frank Mitchell regarding trapping repeat offenders
- Proposal from Coexisting with Carnivores Alliance for a wildlife attractant management plan
Special Finance Committee
The Special Finance Committee and advisory committees are meeting to discuss reports of cougar predation affecting local sheep and goat populations. The agenda includes a presentation from BC Conservation Officer Services and a review of correspondence regarding predator management. The committee will also consider requests for research funding and provincial intervention.
- Presentation by Sergeant Scott Norris, BC Conservation Officer Services
- Report on cougar predation in Metchosin
- Review of correspondence regarding livestock losses and predator control
- Discussion of potential funding for predation research
Council Meeting
The meeting includes reviews of rezoning for 4499 Leefield Road and new small-scale multi-unit housing bylaws. Council will also hear a presentation regarding the impact of wild predators on local livestock farming. Additionally, staff will present a report on reducing speed limits on Duke Road.
- Rezoning and OCP Amendment for 4499 Leefield Road
- Small-Scale Multi-Unit Housing Bylaw Amendment (Bill-44)
- Duke Road speed limits reduction report
- Presentation on wild predator impacts on livestock farming
- Approval of the 2023 Annual Report
Council Meeting New Business/Supplemental Agenda
The Metchosin Council will consider a rezoning and OCP amendment application for 4499 Leefield Road. The meeting also includes reviewing the 2023 Annual Report and the 2023 Statement of Financial Information.
- Rezoning and OCP Amendment, 4499 Leefield Road
- Review of 2023 Annual Report
- Review of 2023 Statement of Financial Information (SOFI)
Public Works & Protective Services Committee
The committee will review a proposal for a new main entrance and village square at the Metchosin School property. The meeting also includes a memo regarding proposed names for the school.
- Proposal for a main entrance and village square at Metchosin School Property
- Memo regarding proposed names for Metchosin School
- Receipt of the 2023 CREST Annual Report
Environment & Natural Areas Committee
The committee will review recommendations regarding a ban on biosolids in Metchosin’s agricultural fields and forests. Members will also discuss expanding policies to limit pesticides and herbicides on municipal grounds. A report on the CRD Regional Water Supply program is also scheduled.
- Recommendation to ban biosolids on agricultural fields and forests
- Expansion of Public Works Policy W-100 regarding pesticide use
- CRD Regional Water Supply DCC Program update
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The committee is reviewing recommendations from the Environmental Advisory Select Committee. The agenda includes discussing correspondence related to biosolids spreading and the elimination of cosmetic pesticides on municipal grounds.
- Correspondence regarding a potential ban on biosolids spreading in Metchosin
- Review of Public Works Policy W-100.50 regarding pesticide and herbicide use
- Discussion of Colwood's pesticide bylaw as a reference for local regulation
Community Planning Committee
The committee will adopt minutes from the May 13 meeting and receive reports from the Parks & Trails Advisory Select Committee. A Councillor's update will cover tree management bylaws and the Lombard Drive poplar grove.
- Tree Management Bylaw No. 287
- SouthShore Forest Consultants Tree Risk Assessment Report
- Significant Trees Policy W-100.84
Council Meeting New Business/Supplemental Agenda
The Council is reviewing a recommendation to award the 2024 capital patching work to the lowest bidder. The project includes repairs to Lombard Road, Winfall Road, and Lindholm Road. Completion is expected by September 2024.
- Recommendation of $148,238.00 plus GST contract to Capital City Paving Ltd.
- Patching scheduled for Lombard Road, Winfall Road, and Lindholm Road.
- $250,000 capital patching budget in the Five-Year Financial Plan.
Finance Committee
The District of Metchosin Finance Committee will review applications for the 2024 Grant-In-Aid Program and hear community presentations regarding funding requests. Members will also examine KPMG’s draft consolidated financial statements and discuss next steps for implementing the Metchosin Agricultural Area Plan. These items determine how local organizations receive municipal support, how district finances are audited, and how agricultural land use is managed.
- Review of applications for the 2024 Grant-In-Aid Program and community presentations
- Consideration of KPMG’s draft consolidated financial statements for the district
- Discussion on implementation steps for the Metchosin Agricultural Area Plan
- Public participation period for resident comments
Council Meeting
The District of Metchosin Council approved a $25,000 allocation for a consultant to study Buffer Land management, which will determine future conservation efforts and public access. Staff were directed to begin preliminary discussions with the Capital Regional District on designating the area as a natural park. The council also discussed wildfire risk timelines following a climate adaptation presentation, voted to host Community Day in September, and requested resident input on naming the former Metchosin Elementary School.
- Approved $25,000 allocation to retain a consultant for Buffer Land management planning
- Directed staff to hold preliminary discussions with the Capital Regional District on disposition and management of the Buffer Land as a potential natural park
- Voted to host Metchosin Community Day on Sunday, September 8, 2024
- Requested top three name choices from residents for the former Metchosin Elementary School
- Received presentation on Disaster Risk Reduction and Climate Adaptation Project timelines and wildfire risks
Council Meeting New Business/Supplemental Agenda
The Metchosin Council is reviewing recommendations from the Community Planning Committee regarding the future management of Buffer Land. The agenda also includes reviewing Environment and Natural Areas Committee recommendations concerning CRD biosolids application.
- Buffer Land Working Group Recommendations Report
- MEASC recommendations regarding CRD Biosolids
Special Finance Committee
The District of Metchosin Special Finance Committee will review its 2024 reserve balances and discuss recommendations for Council. Staff propose adjusting the optimal funding levels for three specific reserves to align with current capital project costs and revenue projections. These reserves hold funds designated for future building replacements, recreation facility projects, and potential shortfalls in provincial revenue sharing.
- Review of the District’s 2024 reserve balances and historical changes since 2023
- Recommendation to increase the Building Replacement Reserve optimal level to $4,000,000
- Recommendation to increase the Recreation Stabilization Reserve optimal level to $2,000,000
- Recommendation to increase the Revenue Shortfall Reserve optimal level to $500,000
- Proposed transfers between various district reserves (amounts listed in attached schedule)
Council Meeting
The Council will hear a presentation regarding the Disaster Risk Reduction and Climate Adaptation Project. The meeting also includes discussions on the Parks & Trails Master Plan and FireSmart community funding. Additionally, members will review recommendations from the Buffer Land Working Group.
- Presentation: Disaster Risk Reduction and Climate Adaptation Project
- Metchosin Community Day planning for September 8, 2024
- Buffer Land Working Group Recommendations
- CEPF FireSmart Community Funding recommendations
- April 2024 Building Inspection Department Report
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing a staff report containing recommendations from the Buffer Land Working Group. This item concerns future management options for the buffer land near Neild Road. Several residents submitted correspondence expressing opposition to any sale or change in use of this land.
- Review of Buffer Land Working Group Recommendations Report
- Discussion of future management options for the buffer land
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The committee reviewed a quarterly report from the Fire Chief regarding fire department operations and emergency programs. The report covers expanded medical capabilities, new nighttime duty shifts, and ongoing FireSmart projects. It also details recent grant approvals for various emergency services equipment and programs.
- Implementation of a new nighttime duty shift at the fire station
- FireSmart landscaping projects at District Office, Community House, Old Metchosin Elementary, and Metchosin Hall
- Grant applications for equipment ($30,000) and Next Gen 911 ($45,000)
- Approved grants for ESS equipment ($30,000) and EOC equipment ($30,000)
- Approved grant for Indigenous Engagement in Emergency Preparedness ($45,000)
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The committee is reviewing correspondence from resident Bev Bacon concerning the use of biosolids in Metchosin and the CRD. The letter requests that the District oppose spreading biowaste on the ground and instead promote waste-to-energy solutions.
- Correspondence from Bev Bacon regarding biosolids
Community Planning Committee
The Community Planning Committee will review recommendations regarding future management options for the Buffer Land. The meeting also includes an update on the Parks and Trails Master Plan and a presentation about Metchosin Community Day.
- Staff Report: Buffer Land Working Group Recommendations Report
- Presentation: Metchosin Community Day, September 8, 2024
- Update: Parks & Trails Master Plan
Special Council Meeting
The Special Council meeting includes a portion closed to the public under the Community Charter. This session will address personal information regarding a municipal position and matters related to labour or employee relations.
- Motion to close the meeting to the public
- Consideration of personal information about an individual in a municipal position
- Discussion of labour or employee relations
Environment & Natural Areas Committee
The committee will review a draft progress report for the Climate Action Plan. The meeting also includes discussions on biosolids recommendations and correspondence regarding tanker traffic.
- Climate Action Plan - Draft Progress Report
- Biosolids recommendations from March 26, 2024
- Correspondence: Tanker Traffic off Our Coast
Public Works & Protective Services Committee
The committee will review a presentation regarding the expansion of existing tennis courts to include pickleball and basketball. Staff will also present a report on FireSmart Community Funding for the 2024/2025 period. The meeting includes reviews of the Metchosin Seniors’ Association annual report.
- Proposal to expand tennis courts into a multi-sport area
- Staff Report on 2024/2025 Community Emergency Preparedness Fund - FireSmart funding
- Presentation of Metchosin Seniors’ Association 2023 Annual Report
- Correspondence regarding Duke Road speed and safety concerns
Finance Committee Meeting New Business/Supplemental Agenda
The Finance Committee reviewed correspondence regarding the 2024 Grant in Aid program. Access West Shore Society submitted a request for $250 to support Music in the Park events. The funds would be used for accessible transportation and lunch reimbursements for seniors and people with disabilities.
- $250 grant application from Access West Shore Society
Council Meeting
The Metchosin Council will vote on the 2024 tax rate and the 2024-2028 Five-Year Financial Plan. The agenda also includes approving the 2023 audited financial statements and reviewing accessibility survey results.
- Adoption of 2024-2028 Financial Plan Bylaw, No. 700
- Adoption of 2024 Tax Rate Bylaw, No. 701
- Approval of KPMG Draft Consolidated Financial Statements for 2023
- Review of Capital West Accessibility Advisory Committee survey results
Finance Committee
The committee is reviewing the Metchosin Agricultural Area Plan to discuss protecting farmland and supporting local agriculture. Members will also hear presentations for 2024 Grant in Aid applications. Additionally, the committee will receive draft consolidated financial statements.
- Introduction of the Metchosin Agricultural Area Plan
- $1,500 grant request from NEED2 for a Youth Suicide Prevention Program
- $2,000 grant request from Mental Health Society of Greater Victoria for a community library initiative
- Presentation of draft consolidated financial statements by KPMG
Council Meeting
Metchosin Council will review the 2024 Tax Rate Bylaw and the 2024-2028 Five-Year Financial Plan. The agenda also includes a presentation on cougar coexistence and a report regarding the Centre Mountain residential development.
- First, second, and third readings of Tax Rate 2024 Bylaw No. 701
- First, second, and third readings of Financial Plan 2024-2028 Bylaw No. 700
- Centre Mountain Residential Development construction phasing and covenant amendment proposal
- Consent for CRD Bylaw No. 4588 (Regional Parks Loan Authorization)
Council Meeting New Business/Supplemental Agenda
The agenda includes correspondence following the April 8 Finance Committee meeting regarding livestock predation by cougars and bears. Residents are proposing measures such as new bylaws for wildlife attractants and a livestock loss reimbursement program. These items follow previous discussions about the District's role in managing wildlife-livestock conflicts.
- Correspondence regarding cougar predation on sheep
- Finance Committee recommendations from April 8, 2024
- Proposal for bylaws to manage wildlife attractants
- Suggestion for a livestock loss reimbursement program
Council Meeting New Business/Supplemental Agenda
The Council will consider a Licence of Occupation for the Metchosin Producer's Association. The agenda also includes correspondence regarding the Metchosin Draft Agricultural Plan, specifically addressing farmers' market operations and roadside stands.
- Licence of Occupation for Metchosin Producer's Association
- Correspondence regarding the Metchosin Draft Agricultural Plan
Finance Committee Meeting New Business/Supplemental Agenda
The Finance Committee is reviewing a request from the Agricultural Advisory Select Committee concerning increased cougar attacks on livestock. The committee asks Council to seek better support from the BC Conservation Officer Service and provincial ministries. They are also requesting funding for research into the scope of the problem.
- Correspondence regarding cougar predation on sheep farms
- Request for more timely action from the BC Conservation Officer Service
- Request for support from the Ministry of the Environment and Ministry of Agriculture
- Request for research funding to develop an effective action plan
- Report of 61 sheep, lamb, and goat kills in the previous year
Finance Committee
The Finance Committee is reviewing the 2024 Greater Victoria Public Library budget request, which includes a $308,440 contribution from Metchosin. The committee will also hear a presentation regarding an accessibility and inclusion study for the West Shore Community Arts and Culture Centre.
- Greater Victoria Public Library 2024 budget request of $23,529,061
- Metchosin library contribution increase to $308,440
- Accessibility and Inclusion Study for West Shore Community Arts and Culture Centre
Council Meeting
The April 8 agenda includes reviewing the Metchosin Draft Agricultural Plan and several municipal reports. Recent council actions also addressed trail feasibility studies and water testing requirements for subdivision approvals.
- Review of Metchosin Draft Agricultural Plan
- UBCM Regional Community to Community Forum Program 2024/25 report
- Duke Road East Roadside Trail Feasibility Study referral
- Research into well testing requirements for subdivision approvals
- Dissolution of the School Renovation Working Group
Finance Committee Meeting New Business/Supplemental Agenda
The District of Metchosin Finance Committee will review correspondence regarding the 2024-2028 Draft Five-Year Financial Plan. Residents submitted questions about grant assumptions, potential tax increases exceeding 20%, trail project cost changes, and requests for budget transparency. This agenda excerpt lists only new business items for committee discussion; no formal votes or decisions are recorded.
- Public correspondence regarding grant-in-aid revenue assumptions and treaty impacts on the tax base
- Resident inquiries about a potential two-year tax increase over 20% and $722,428 in 2023 budget surplus allocation
- Questions regarding increased trail funding from $30,000 to $45,000 and proposed Duke Road/Colwood multi-use trail projects
- Requests for transparency on specific expenditures including a staff settlement, engineering contracts, and part-time accounting costs
Special Council Meeting
This special meeting consists of procedural items and a request to enter a closed session. Council will consider confidential information relating to negotiations between the municipality and provincial or federal governments, or third parties.
- Motion to close the meeting to the public for negotiations
Special Finance Committee - Budget Meeting 04 Apr 2024
The Special Finance Committee will review a staff report regarding the draft 2024-2028 Five-Year Financial Plan. The discussion includes budget summaries, capital expenditures, and 2024 one-time expenses. An opportunity for public input is also included in the agenda.
- Review of 2024-2028 DRAFT Five-Year Financial Plan
- Discussion of budget summary and capital expenditures
- Review of 2024 one-time expenses
Special Finance Committee Meeting New Business/Supplemental Agenda
The Special Finance Committee will review correspondence from resident Kathleen MacPherson regarding the district’s draft 2024–2028 financial plan. The letter questions budget transparency, requests disclosure of specific settlement and staffing costs, and challenges projected tax increases and several capital projects. No vote or formal decision is recorded on this agenda item.
- Resident request to release full data on the 2024–2028 draft five-year financial plan
- Questions regarding costs for a Sue-Lin settlement and Bob Payette’s relocation and FAO role
- Projected 2024 deficit of $250,674 against revenues of $6,458,495 and expenditures of $6,719,170
- Budget items under review: electronic signage ($639,849 through 2028), municipal hall roof ($115,000) and heat pump ($30,000), Duke Road trail project, and buffer zone work ($25,000)
- Proposed tax rate increases of 7.1% in 2024, followed by 4.7%, 2.9%, 3.5%, and 2.7% through 2028
Special Finance Committee - Budget Meeting, 21 Mar 2024
The District of Metchosin’s Special Finance Committee is reviewing a draft five-year financial plan covering 2024 through 2028. Staff will present an overview of the budget summary, capital expenditures, and one-time spending items. The committee will also discuss legislative requirements and timelines before opening the floor for public input. This review outlines how the district plans to manage revenues and fund future projects over the next five years.
- Review of the draft 2024–2028 Five-Year Financial Plan
- Staff overview covering budget summary and capital expenditures
- Discussion of 2024 one-time spending items
- Committee review of legislative requirements and timelines
- Opportunity for public input on the financial plan
Council Meeting New Business/Supplemental Agenda
The Council is reviewing a request from the Bilston Watershed Habitat Protection Association for a letter of support regarding a $100,000 federal grant application. The agenda also includes correspondence regarding the Duke Road East roadside trail feasibility study.
- Request for Letter of Support: BWHPA EcoAction Community Funding Program ($100,000)
- Correspondence regarding Duke Road East Roadside Trail Feasibility Study
- Resident letter advocating for Duke Road Path and traffic thresholds
Council Meeting
The Metchosin Council will review several committee recommendations, including a trail feasibility study and park requests. The meeting also includes a presentation from MLA Mitzi Dean and a proposal for the North America Amateur Radio Field Day to use municipal facilities.
- Adoption of Council Code of Conduct Bylaw No. 682, 2023
- Duke Road East Roadside Trail Feasibility Study
- Metchosin Cricket Club request for a memorial bench on municipal grounds
- Proposal for North America Amateur Radio Field Day to use Metchomin facilities
- Establishment of Local Natural Areas Protection Fund
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing business arising from its February 27, 2024 meeting. This includes a review of UBCM Resolution NR38, which calls for the Province of British Columbia to develop legislation to protect and restore biological diversity.
- Review of UBCM Resolution NR38 regarding biological diversity and ecosystem health
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The committee is reviewing a staff report regarding the completion of the Community Wellness Infrastructure Project. The report confirms that all contractor work was finished as of December 31, 2023. A final report is expected to be submitted by March 31, 2024.
- Completion of renovations at the old Metchosin Elementary School
- $944,603 grant from the Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream
- Upgrades to gymnasium, kitchen, washrooms, and fire alarm system
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee is reviewing updates on the Duke Road East roadside trail feasibility study. The committee is also receiving correspondence regarding Bilston Watershed habitat protection and proof-of-water requirements for subdivision approvals.
- Duke Road East Roadside Trail Feasibility Study update
- Correspondence regarding Bilston Watershed habitat protection
- Resident concerns regarding Duke Road East trail routing
- Support for updated proof-of-water requirements for subdivisions
Community Planning Committee
The committee will review the District of Metchosin Council 2024 Priorities report and receive councillor updates. The agenda also includes consideration of a request for a memorial bench on municipal grounds.
- Review of District of Metchosin Council 2024 Priorities report
- Request for a memorial bench on municipal grounds by Metchosin Cricket Club
- Correspondence from Bilston Watershed Habitat Protection Association
- Adoption of February 12 and February 20, 2024 meeting minutes
Environment & Natural Areas Committee
The Environment & Natural Areas Committee will hear a presentation from ReImagine West Shore Community. The committee will also discuss recommendations regarding local natural areas protection and UBCM resolutions concerning biodiversity and anchorages.
- Presentation: 'Making Shift Happen' by Cindy Moyer
- UBCM Resolution EB32 (Supporting Biodiversity in Local Communities)
- UBCM Resolution NR38 (Reducing Anchorages Outside the Port of Vancouver)
- Establishment of Local Natural Areas Protection Fund
Public Works & Protective Services Committee
The committee reviewed an Extreme Heat Response Plan and discussed implementation strategies. Members also recommended amending bylaws to ban fireworks and authorizing a proposal for a Dark Sky Community.
- Recommendation to amend Fire Regulation and Prevention Bylaw No. 269, 1996 to ban fireworks
- Recommendation to authorize a formal proposal for a Dark Sky Community
- Review of the Extreme Heat Response Plan by Keltie Craig Consulting
- Report of 712 fire department incidents in 2023
- $30,000 grant received for fire department equipment
Finance Committee Meeting New Business/Supplemental Agenda
The Finance Committee is reviewing resident feedback concerning the upcoming five-year financial plan. The correspondence covers topics including fire department funding, staffing needs, and local infrastructure projects.
- Correspondence regarding Fire Department budget requests and additional staff
- Resident comments on Duke Rd. E. trail phase 1 costs
- Feedback on proposed accommodations in the fire hall rebuild
- Mention of $944,000 for school kitchen and bathroom renovations
Special Finance Committee - Budget Meeting 07 Mar 2024
The Special Finance Committee will discuss the draft 2024-2028 Five-Year Financial Plan. Staff will present an overview of the operating budget, capital budget, and 2023 surplus. The meeting includes opportunities for committee discussion and public input.
- Draft 2024-2028 Five-Year Financial Plan
- Staff overview of operating budget and capital budget
- Review of 2023 surplus and 2024 one-time items from surplus
Council Meeting New Business/Supplemental Agenda
The Council will review a rezoning and Official Community Plan amendment application for 4499 Leefield Road. The agenda also includes a feasibility study regarding Fire Hall replacement and potential funding opportunities. Additionally, the meeting includes correspondence regarding agricultural land use and vehicle storage.
- Rezoning and OCP Amendment Application, 4499 Leefield Road
- Fire Hall Replacement Feasibility Study and Funding Opportunities
- Correspondence regarding non-farm use on agricultural land
Council Meeting
The meeting includes reports on fire hall replacement funding and poverty reduction strategies. Council will also review the Council Code of Conduct Bylaw and various committee recommendations.
- Rezoning and OCP Amendment for 4499 Leefield Road
- Amendment to Council Code of Conduct Bylaw No. 682
- Fire Hall Replacement Feasibility Study and Funding
- Poverty Reduction Assessment & Strategy RFP
- Support for Metchosin Seniors' Association grant application
Special Council Meeting
This special meeting includes a motion to close the session to the public. The purpose is to discuss municipal objectives and progress reports for the preparation of an annual report.
- Motion to close the meeting to the public under section 90(1)(l) of the Community Charter
- Discussion of municipal objectives and progress reports for the annual report
Special Finance Committee Budget Meeting
The Special Finance Committee will discuss the draft 2024-2028 Five-Year Financial Plan, including the operating and capital budgets. The committee will also review a staff report regarding the provision of free menstrual products in municipal buildings.
- Draft 2024-2028 Five-Year Financial Plan (operating and capital budgets)
- Provision of free menstrual products in municipal buildings
Special Finance Committee - Budget Meeting New Business/Supplemental Agenda
The committee is reviewing correspondence regarding the 2024-2028 Draft Five-Year Financial Plan. The submitted items include resident feedback on projected budget deficits, property tax increases, and community service funding.
- Correspondence regarding the 2024-2028 Draft Five-Year Financial Plan
- Resident feedback on projected annual deficits through 2028
- Discussion of policing costs over $1 million starting in 2025
- Feedback on firehall replacement estimated at $10-$12 million
- Proposals for business licensing fee increases
Community Planning Committee Meeting New Business/Supplemental Agenda
The committee is reviewing a draft assessment for a multi-use trail along Duke Road East. The proposal outlines a three-phase development plan to improve pedestrian and cyclist safety. The sub-committee recommends allocating $10,000 for a survey and $10,000 toward Phase One construction.
- Proposed multi-use trail along Duke Road East in three phases
- $10,000 recommendation for a focused route survey
- $10,000 recommendation for Phase One construction
- Identification of potential coordination with BC Transit and MOTI land
Special Community Planning Committee Joint Meeting with Parks & Trails Advisory Select Committee
The Special Community Planning Committee and Parks & Trails Advisory Select Committee are meeting to review the committee's Terms of Reference. Discussion topics include trail maintenance, communications with Council, and road resurfacing planning. The agenda also includes a look ahead at items such as Duke Road East and active transportation.
- Review of Parks & Trails Advisory Select Committee (PTASC) Terms of Reference
- Discussion on trail maintenance and removal of fallen trees in Metchosin Parks
- Planning for road resurfacing programs and roadside trails
- Potential inter-municipal collaboration with Langford, Colwood, and Sookne
- Future considerations for Duke Road East and memorial benches
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The committee is reviewing recommendations from the November 28, 2023, meeting. The discussion includes correspondence from Andrew and Melanie Penn of Bilston Creek Farm supporting the endorsement of the Fossil Fuel Non-Proliferation Treaty.
- Correspondence regarding Fossil Fuel Non-Proliferation Treaty endorsement
Community Planning Committee
The Community Planning Committee discussed groundwater sustainability, including risks to Aquifer 606. Members also reviewed a feasibility study regarding carbon offsetting with the Coastal Douglas-fir Conservation Partnership.
- Resolution recommending provincial priority for groundwater monitoring and aquifer protection
- Recommendation to enter a carbon offsetting feasibility study with Coastal Douglas-fir Conservation Partnership
- Discussion of Parks Donation Program guidelines
- Update on the Dogs in Metchosin education campaign
Environment & Natural Areas Committee
The Environment & Natural Areas Committee discussed invasive species management and riparian protection. Members recommended directing staff to work with the Metchosin Invasive Species Cooperative on holly removal and continuing bullfrog control efforts.
- Recommendation for staff to work with MISC on holly removal from road rights-of-way and boulevards
- Recommendation for Council to write letters to neighboring municipalities regarding invasive species planting
- Recommendation for Council to support continued bullfrog control work in 2024
- Recommendation for Council to request a staff report on the provincial Riparian Areas Protection Act
- Discussion of the Climate Action Plan evaluation framework
Special Finance Committee - Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee is reviewing the 2024-2028 Draft Five-Year Financial Plan and Operating Budget. The meeting includes discussion of correspondence regarding fire department staffing, volunteer training costs, and the maintenance of the Old School building.
- 2024-2028 DRAFT Five-Year Financial Plan – Operating Budget
- Fire Department Memo regarding 2024 budget requests
- Correspondence regarding a $565,000 annual cost for a new CUPE employee
- Correspondence regarding $15,000 in Langford Revenue Sharing
- Inquiry regarding a $69,082 increase in Carbon Tax Offset costs
Council Meeting New Business/Supplemental Agenda
The Council will review a development variance permit request for 1050 Matheson Lake Road regarding a detached secondary suite. The meeting also includes a report on a replacement fire hall opportunity and a request for proposals for disaster risk reduction.
- Development Variance Permit: 1050 Matheson Lake Road
- Replacement Fire Hall Opportunity
- Request for Proposal: Disaster Risk Reduction Climate Adaptation
Council Meeting
The Council will review a development variance permit request for 1050 Matheson Lake Road and discuss establishing a new Local Government Climate Action Plan Reserve. The meeting also includes reports regarding fire hall replacement opportunities and various community correspondences.
- Development Variance Permit request for 1050 Matheson Lake Road
- Establishment of new Local Government Climate Action Plan (LGCAP) Reserve
- Staff report on Replacement Fire Hall Opportunity
- Preschool Tenant Proposal correspondence from Metchosin Preschool President
Special Council Meeting
The Special Council meeting includes discussions on continuing deliberations for the Council Code of Conduct Bylaw No. 682. Council is also scheduled to adopt two new bylaws regarding fees and ticket information authorization.
- Adoption of Fees Amendment Bylaw 2024, No. 695
- Adoption of Ticket Information Authorization Amendment Bylaw 2024, No. 697
- Continued discussion on Council Code of Conduct Bylaw No. 682, 2023
- Review of alternative wording for Code of Conduct Sections 8-12
Special Finance Committee Budget Meeting New Business/Supplemental Agenda
The Special Finance Committee is reviewing correspondence regarding the draft five-year financial plan and proposed tax increases. The committee is considering budget recommendations for trails, parks, and various municipal service line items.
- Proposal for $10,000 toward a survey of the Duke Road East trail route
- Proposal for $10,000 toward phase one development of the Duke Road East trail
- Request to maintain $10,000 allocation for Recreation Minor Capital Expenses
- Review of proposed 15.8% tax increase
- Correspondence regarding budget increases for legal fees, council advertising, and administration
Special Finance Committee - Budget Meeting
The Special Finance Committee is reviewing the operating budget portion of the 2024-2028 Draft Five-Year Financial Plan. The report highlights necessary budget increases to account for inflation, construction costs, and new housing mandates. The committee is also reviewing requested changes to Council travel allocations and planning legal fees.
- Draft 2024-2028 Five-Year Financial Plan (Operating Budget)
- Proposed reduction of Council travel and conference allocation from $35,000 to $15,000
- Proposed increase of Planning legal fees from $12,000 to $20,000
- Correspondence regarding a Priority Ranking Framework from Councillor Gray
- Correspondence from the Dogs in Metchosin Working Group
Council Meeting New Business/Supplemental Agenda
The Council will review recommendations from the Community Planning and Environment and Natural Areas committees. The agenda includes correspondence regarding a potential new study for aquifer 606 and proposals to strengthen riparian area protections.
- Community Planning Committee recommendation on Groundwater Protection
- Environment and Natural Areas Committee recommendation on Enhanced Riparian Areas Protection
- Correspondence from Bev Bacon proposing an updated study of aquifer 606
- Correspondence from Bev Bacon supporting strengthened riparian area regulations
- Correspondence from Alison LeDuc regarding riparian protection measures
Council Meeting
The council will discuss and vote on several items including adopting minutes, public participation, and approving a Mutual Aid Agreement for fire rescue services with Colwood.
- Mutual Aid Agreement for fire rescue services between Metchosin and Colwood
- Fees Amendment Bylaw 2024, No. 695
- Municipal Ticket Information Authorization Amendment Bylaw 2024, No. 697
Public Works & Protective Services Committee
The Public Works & Protective Services Committee is reviewing a presentation on extreme heat risks and a proposed response plan. The report details projected increases in high-temperature days and provides recommendations for community cooling resources and communication strategies.
- Presentation: Extreme Heat Risk Mapping & Assessment Project by Keltie Craig Consulting
- Report: District of Metchosin Extreme Heat Response Plan
- Review of correspondence regarding Fireworks in Metchosin
- Discussion of Dark Sky Community recommendations
Community Planning Committee Meeting New Business/Supplemental Agenda
The Community Planning Committee will review a councillor update regarding groundwater protection and a resolution for the Association of Vancouver Island Coastal Communities. The agenda includes correspondence from residents expressing support for the resolution and suggesting various water management actions.
- Review of Groundwater Protection, Resolution for the Association of Vancouver Island Coastal Communities (AVCC)
Public Works & Protective Services Committee Meeting New Business/Supplemental Agenda
The Public Works & Protective Services Committee will review recommendations from the Healthy Community Advisory Select Committee regarding a Dark Sky Community and fireworks in Metchosin. The agenda also includes correspondence from resident Bev Bacon regarding these topics.
- Dark Sky Community recommendations
- Fireworks in Metchosin discussion
- Correspondence from Bev Bacon regarding dark skies and fireworks
Environment & Natural Areas Committee Meeting New Business/Supplemental Agenda
The Environment & Natural Areas Committee is reviewing the 2023 results of the District of Metchosin Bullfrog Management program. The meeting also includes a discussion regarding the use of glue traps for pest management.
- Review of 2023 Bullfrog Management Results by Stan Orchard
- Discussion on the use of glue traps for pest management
Special Council Meeting
The council will meet in closed session to discuss personal information and legal advice.
- Motion to close meeting to public under section 90(1)(a) and 90(1)(i) of the Community Charter
Community Planning Committee
The Community Planning Committee met to discuss a rezoning application for 4499 Leefield Road and a development variance permit for 1050 Matheson Lake Road. The committee also reviewed repair options and liability risks for the Weir Beach Stairs.
- Rezoning and OCP amendment application for 4499 Leefield Road
- Development Variance Permit request for 1050 Matheson Lake Road
- Review of repair and replacement options for Weir Beach Stairs
- Decision not to proceed with the Ministry of Municipal Affairs Complete Communities Grant Application
- Request for staff to seek new members for the Parks and Trails Advisory Select Committee
Environment & Natural Areas Committee
The committee will hear a presentation from Neil West of the Metchosin Invasive Species Cooperative regarding the management of invasive holly. The session includes a review of past removal efforts and discussions on future control strategies.
- Presentation: Treatment of Invasive Holly in Metchosin Parks by Neil West
- Report: 2023 Bullfrog Management Results by Stan A. Orchard
- Report: Evaluation Framework for Metchosin’s Climate Action Plan
- Correspondence: Use of Glue Traps for Pest Management from Lavina Rojas
Special Council Meeting
The Metchosin Special Council meeting on January 11, 2024, is scheduled to be closed to the public. The session will focus on personal information related to an individual being considered for a municipal position.
- Resolution to close the meeting to the public under section 90(1)(a) of the Community Charter
CANCELLED Special Finance Committee - Budget Meeting
This meeting was scheduled to discuss the draft 2024-2028 Five-Year Financial Plan. The agenda included a staff report regarding operating and capital budgets, as well as correspondence regarding buffer lands.
- Draft 2024-2028 Five-Year Financial Plan
- Proposed reduction of Council travel and conferences from $35,000 to $15,000
- Proposed increase of Planning legal allocation from $12,000 to $20,000
- Correspondence regarding an independent professional appraisal of buffer lands
Council Meeting New Business/Supplemental Agenda
The District of Metchosin Council is reviewing a staff report regarding a request for a Development Variance Permit at 1050 Matheson Lake Road. The agenda includes correspondence from adjacent property owners regarding the application.
- Request for Development Variance Permit, 1050 Matheson Lake Road
Council Meeting
The Council will review a staff report regarding a request for a Development Variance Permit at 1050 Matheson Lake Road. The meeting also includes reviews of committee recommendations and various provincial and regional correspondence.
- Development Variance Permit request for 1050 Matheson Lake Road
- Finance Committee recommendation regarding Greater Victoria Public Library 2024 Budget
- Funding request from Wounded Warrior Run of BC
- Consultation on the Speculation and Vacancy Tax
- New legislation support for local government housing initiatives
Special Council Meeting
The Special Council meeting scheduled for January 5, 2024, includes a motion to close the meeting to the public. This session is intended to consider personal information related to an individual being considered for a municipal position.
- Motion to close the meeting to the public under section 90(1)(a) of the Community Charter