Metchosin public meetings in 2025

Special Council Meeting

The Metchosin Council will give third reading and adopt Official Community Plan Amendment Bylaw No. 712, 2025 and Land Use Amendment Bylaw No. 713, 2025. It will also approve two‑year licences of occupation for the Metchosin Producers' Association and the Metchosin Cricket Club Society, and adopt Public Works Policy W‑100.65 for snow removal and ice control. Additional actions include directing staff on buffer‑land protection and a trail steward program.

• Adopt Official Community Plan Amendment Bylaw No. 712, 2025 (third reading and adoption)
• Adopt Land Use Amendment Bylaw No. 713, 2025 (third reading and adoption)
• Approve Licence of Occupation with Metchosin Producers' Association (two‑year term ending Dec 31 2027)
• Approve Licence of Occupation with Metchosin Cricket Club Society (two‑year term ending Dec 31 2027)
• Adopt Public Works Policy W‑100.65 Snow Removal and Ice Control

Public Hearing

The District of Metchosin is holding a public hearing to consider Bylaw No. 712, which amends the Official Community Plan to comply with provincial housing legislation, and Bylaw No. 713, a land use amendment. The meeting is scheduled for December 15, 2025.

• Public Hearing for Bylaw No. 712 (OCP Amendment) and Bylaw No. 713 (Land Use)
• Metchosin Official Community Plan Amendment Bylaw No. 712, 2025
• Metchosin Land Use Amendment Bylaw No. 713, 2025
• Council Chambers, Metchosin Municipal Hall
• Meeting recorded and live streamed at www.metchosin.ca

Committee of the Whole Meeting

The Committee of the Whole will adopt the agenda and minutes, then discuss the Buffer Lands Update Report and recommend that Council direct staff to conduct a title review, draft a park dedication bylaw, adopt a P4 Conservation Zone, and register a Section 219 covenant. It will also consider a development variance permit application for 909 Beckingham Place (Lot 6) and a request to support the provincial Oil Tanker Moratorium Act. Presentations from the planning consultant and the Friends of the Buffer Land volunteer group will be heard.

• Recommendation to pursue a title review, park dedication bylaw, P4 Conservation Zone, and Section 219 covenant for the Buffer Lands
• Request for Development Variance Permit for 909 Beckingham Place (Lot 6)
• Adoption of minutes from October 23, November 6, November 10, and November 20 Special Finance Committee meetings
• Recommendation to ask the Mayor to write a letter supporting the Oil Tanker Moratorium Act
• Presentation by Friends of the Buffer Land volunteer group outlining stewardship goals and budget requests

Special Finance Committee Budget Meeting

The Special Finance Committee will adopt the agenda, allow public participation, and review the staff report on the 2026‑2030 Draft Five‑Year Financial Plan. A key item is the capital asset request to build an Emergency Livestock Shelter at the Metchosin Equestrian Society riding ring, estimated at $25‑$30K. The committee will discuss the proposed construction cost, ongoing maintenance of $500‑$2,000 annually, and potential funding sources.

• Review of 2026‑2030 Draft Five‑Year Financial Plan – capital and special projects
• Capital asset request for Emergency Livestock Shelter (≈20’ x 30’) costing $25‑$30K
• Proposed annual maintenance cost $500‑$2,000 and periodic $2,500 expense
• Funding sources identified: General Capital reserve and other reserves
• Public participation segment

Finance Committee Meeting New Business/Supplemental Agenda

The Special Finance Committee will consider a budget request to build an emergency livestock shelter at the Metchosin Equestrian Society (estimated $25‑30K). It will also hear public correspondence on trail barriers costing $7,875, a proposed Neild Road culvert project valued at about $500,000, and other capital items such as an EOC roof ($40K) and a fire‑hall placeholder ($1,250,000). The meeting includes discussion of the 2026‑2030 Draft Five‑Year Financial Plan and related correspondence.

• Emergency Livestock Shelter – $25‑30K capital request
• Roadside Trail Barriers on Happy Valley Road – $7,875 of $10K trail budget
• Neild Road culvert project – approximately $500,000 for three culverts
• EOC Roof replacement – $40,000 estimated cost
• Fire Hall placeholder – $1,250,000 proposed expenditure

Public Hearing

The District of Metchosin is holding a public hearing to consider Metchosin Land Use Amendment Bylaw No. 711. The proposal seeks to rezone a 0.401 hectare portion of 4409 William Head Road from Agricultural (AG) to Commercial 2 (C2) to allow the conversion of an existing residence to commercial use.

• Proposed rezoning of 0.401 ha at 4409 William Head Road from AG Zone (ALR) to C2 Zone (ALR)
• Proposed prohibition of appliance repair shops and automotive service stations at the site
• Application to the Agricultural Land Commission for non-farm use

Council Meeting

The Metchosin Council will consider several actions, including renewing a temporary use permit for 4495 Happy Valley Road, releasing two subdivision covenants, adopting a snow removal policy, setting the 2026 regular meeting schedule, and giving third reading to Metchosin Land Use Amendment Bylaw No. 711 for commercial use on part of 4409 William Head Road.

• Renewal of Temporary Use Permit TUP 20‑01 for 4495 Happy Valley Road for three years
• Authorization to release Covenants EX2189 and EG44432 for Lot D, Sections 93‑94, Plan EPP6960
• Adoption of Public Works Policy W‑100.65 for snow removal and ice control
• Approval of the 2026 schedule of regular council meetings
• Third reading of Metchosin Land Use Amendment Bylaw No. 711 at 4409 William Head Road to allow commercial use

Special Council Meeting

The District of Metchosin Council will give first and second readings to Official Community Plan Amendment Bylaw No. 712 and Land Use Amendment Bylaw No. 713. The council will consider the OCP amendment alongside the district’s Financial Plan and the CRD Solid Waste Management Plan. The amendments have been referred to the Agricultural Land Commission and School District 62 for comment. Staff are directed to schedule a public hearing for both bylaws under the Local Government Act.

• First and second reading of Official Community Plan Amendment Bylaw No. 712
• First and second reading of Land Use Amendment Bylaw No. 713
• Referral of the OCP amendment to the Agricultural Land Commission and School District 62
• Direction to staff to schedule a public hearing for both bylaws per Section 466
• Consideration of the OCP amendment with the District’s Financial Plan and CRD Solid Waste Management Plan

Finance Committee Meeting New Business/Supplemental Agenda

The Special Finance Committee will review supplemental correspondence attached to the staff report on the 2026‑2030 Draft Five‑Year Financial Plan. Items include a request to increase the Grant in Aid program budget, a letter urging cost‑saving practices for large capital items, and resident concerns about the Weir’s Beach Trail project exceeding its original budget. The committee will discuss these matters during the November 20 meeting.

• Request to increase the Grant in Aid program budget to offset reduced tax exemptions for charities and non‑profits
• Letter proposing 5‑10% cost savings on $800,000 Roads Project, $400,000 culvert project, $1,250,000 fire hall and $250,000 fire truck replacement
• Resident concerns that the Weir’s Beach Trail project cost has risen from the approved $15,000 to over $32,000
• Submission of multiple correspondences (from Aneita Strauss, Morgan Yates, B. Sawatsky, Bev Bacon) for agenda consideration

Special Finance Committee

The committee will adopt the meeting agenda and provide time for public participation. It will then hear a staff report presenting the District of Metchosin’s draft five‑year financial plan for 2026‑2030, focusing on capital and special projects. The discussion will inform future budgeting decisions.

• Staff Report: Draft Five‑Year Financial Plan (2026‑2030) for capital and special projects

Committee of the Whole Meeting

The Committee will discuss a draft of the November 2025 Parks & Trails Master Plan. The meeting also includes the adoption of previous meeting minutes and receipt of reports from three advisory select committees.

• District of Metchosin Parks & Trails Master Plan (Draft - November 2025)
• Agricultural Advisory Select Committee minutes (October 15, 2025)
• Parks and Trails Advisory Select Committee minutes (October 21, 2025)
• Metchosin Environmental Advisory Select Committee minutes (October 28, 2025)

Special Finance Committee

The Special Finance Committee will review the 2026-2030 Draft Five-Year Financial Plan, including tax rates, firehall scenarios, and reserve usage. Staff will present the plan and seek public input.

• Review of 2026-2030 Draft Five-Year Financial Plan
• Firehall cost scenarios ranging from $5M to $40M
• E-Comm 911 costs for 2025: $103,950
• Correspondence from Bev Bacon regarding budget suggestions
• Next steps include review of capital projects in November 20

Special Council Meeting New Business/Supplemental Agenda

The District of Metchosin is meeting to review supplemental information regarding housing policy updates. The agenda includes a public correspondence from Dawn Stoll regarding five proposed housing policy options.

• Review of Housing Policy Updates
• Correspondence from Dawn Stoll on housing options
• Discussion on property tax base and enforcement

Special Council Meeting

Council is considering red-lined draft amendments to the Official Community Plan and Land Use Bylaw to align with Provincial housing requirements and a Housing Needs Report. The body will provide direction on revisions before the drafts undergo legal review and a formal bylaw approval process.

• Proposed increase of secondary suite maximum floor area from 90 m2 to 120 m2
• Proposed increase of detached secondary suite maximum floor area from 70 m2 to 90 m2
• Introduction of 'Carriage House' as a new accessory dwelling unit type
• Proposed allowance of 1 Principal Dwelling, 1 Secondary Suite, and 1 Detached Additional Residence on ALR lands (min 0.8 ha)
• Addition of 'Communal Seniors Housing' as a distinct use with specific regulations

Council Meeting

The District of Metchosin Council will adopt a new policy for donations to community parks and rescind previous guidelines. The meeting also includes approving the schedule for acting mayors in 2026 and considering roadside shoulder enhancements during road resurfacing.

• Adopt new Public Works Policy W-100.86 for community park donations
• Rescind previous Parks Donation Program Guidelines
• Direct staff to consider roadside shoulder enhancements during road resurfacing
• Approve Schedule of Acting Mayors for 2026
• Approve Municipal Hall holiday closure December 24, 2025 to January 1, 2026

Council Meeting

Council will discuss a non-farm use application and rezoning for 4409 William Head Road. The meeting also includes notices of motion regarding a firehall project referendum and the public release of a grant application.

• Rezoning and Non-Farm Use Application for 4409 William Head Road
• Notice of motion to hold a referendum on the Firehall Project
• Notice of motion to publicly release the UBCM Firehall grant application
• Authorization for The Backpack Project Christmas Campaign at Municipal offices (Nov 1 - Dec 19, 2025)
• September 2025 reports from Building Inspection and Public Communication Statistics

Special Finance Committee

The Special Finance Committee is initiating a review of the 2026-2030 Five-Year Financial Plan, focusing first on operational expenses. The report highlights significant cost increases for policing and necessary health and safety repairs for the fire hall.

• Estimated 38% ($308,000) increase in 2026 policing budget due to contract costs
• Proposed $16,000 for fire hall repairs and maintenance for health and safety
• Proposed 10% increase in school fees to generate $5,000
• Potential 10% increase in permit, license, and application fees to generate $14,000
• Estimated $73,000 impact for revised CUPE wages in the 2026 budget

Finance Committee Meeting New Business/Supplemental Agenda

The Special Finance Committee will consider a staff report on the draft five‑year financial plan for 2026‑2030. The report addresses projected RCMP levy increases and a projected revenue shortfall for the Mary Hill Property‑Improvement Levy (PILT) beginning in 2028. A correspondence from Darren Brown asks the council to publish a year‑by‑year glidepath for police reserve drawdowns and per‑household impacts, and to present three budget scenarios to address the PILT shortfall.

• Staff Report on the 2026‑2030 draft five‑year financial plan (Agenda Item 3.a)
• Correspondence from Darren Brown requesting a glidepath for police reserve drawdowns
• Projected increase in the RCMP levy
• Projected revenue cliff for the Mary Hill PILT starting in 2028
• Request for three budget scenarios to address the PILT shortfall

Special Council Meeting

The Metchosin Council will consider a motion to close the October 23, 2025 special meeting to the public. The closure is sought under section 90(1)(i) of the Community Charter to discuss solicitor‑client privileged legal advice. The council will also approve the agenda and then adjourn.

• Motion to close meeting to public under section 90(1)(i) of Community Charter
• Approval of agenda for October 23, 2025 special meeting
• Adjournment of meeting

Committee of the Whole Meeting

The Committee of the Whole is reviewing a new Public Works Policy for community park donations and a proposal to integrate roadside shoulder enhancements into annual road work planning. The meeting also includes presentations on the Spongy Moth Aerial Spraying Program and the Metchosin Arts & Cultural Centre Association annual report.

• Proposed adoption of Public Works Policy W-100.86 Donations to Community Parks
• Proposal to direct staff to consider roadside shoulder enhancement during annual road work planning
• Recommendations for the 2025 Bullfrog Management Project, including increased visits to Sites 3 and 4
• Proposed comprehensive survey of Matheson Lake for bullfrogs in coordination with CRD Parks
• Presentation by Communities United for Clean Air regarding the Foray 48B aerial spraying program

Council Meeting

The council will adopt the agenda and minutes, receive a West Shore RCMP biannual report and a presentation on a new health clinic, and consider a housing update that provides a list of policy options and directs staff to begin community engagement before drafting bylaws. Additional items include reports on invasive species, the 2026‑2030 budget schedule, the third‑quarter financial report, and updates on active‑transport infrastructure and the village centre. The council will also receive correspondence about an AVICC convention contribution and a request to waive facility‑use fees, and consider a motion to update the Firehall Steering Committee terms of reference.

• Housing Update – Council to receive list of housing policy options and direct staff to start community engagement
• West Shore RCMP Biannual Report presentation by RCMP Insp. Stephen Rose
• Presentation on starting a comprehensive health clinic in Metchosin
• Invasive Species in Metchosin – next steps report
• Motion to develop updated Terms of Reference for the Firehall Steering Committee

Council Meeting New Business/Supplemental Agenda

The council will consider correspondence received for item 8.a., a housing update, including letters from Anne Richmond, Shannon Carman, the Housing Innovation Council, Betty and Larry Hildreth, and Shari Rourke. The council will also review correspondence for item 13.a., a motion regarding notice given to the Firehall Steering Committee Terms of Reference, represented by Bev Bacon. No decisions are recorded in the agenda; the items are for discussion and information.

• Item 8.a. Housing Update – correspondence from Anne Richmond, Shannon Carman, HIC, Betty & Larry Hildreth, Shari Rourke
• Item 13.a. Firehall Steering Committee Terms of Reference – correspondence from Bev Bacon

Council Meeting New Business/Supplemental Agenda

The Metchosin Council will review supplemental correspondence related to the firehall debt financing proposal, including a $13,000,000 loan with an annual debt service of $871,156. The letters discuss the potential impact of the debt on property owners, estimating an average increase of about $800 per property per year. Additional supplemental items include a Permissive Tax Exemption Report and a motion for the Firehall Steering Committee direction.

• Supplemental correspondence for item 8.b – Permissive Tax Exemption Report (Peter R. Grant).
• Supplemental correspondence for agenda item 9.b – Finance, discussing a $13 M firehall loan, $871,156 annual debt service, and roughly $800 per property per year.
• Firehall Steering Committee direction (item 13.a) with three pieces of correspondence.
• Letters from Bev Bacon and others raising concerns about refinancing risk and additional taxation.
• Reference to CFO Kreek’s August 20, 2025 report quoting the $13 M debt and $871,156 annual payment.

Council Meeting

The council will receive the Application to the Agricultural Land Commission for 4450 Happy Valley Road, which includes a proposed new firehall location (Option 1a). It will also receive the OCP 2025 Housing Update – What We Heard Report and direct staff to develop policy options and draft changes. A 2026 Permissive Tax Exemption Report will be received for information, and the council will direct the Fire Hall Steering Committee to prepare a roadmap for the firehall feasibility studies.

• Application to Agricultural Land Commission – 4450 Happy Valley Road (proposed new firehall location)
• OCP 2025 Housing Update – What We Heard Report (receive and direct staff to draft policy options)
• 2026 Permissive Tax Exemption Report (receive for information)
• Motion directing Fire Hall Steering Committee to prepare a project roadmap
• Closed portion resolution to close the meeting for confidential land acquisition discussions

Council Meeting New Business/Supplemental Agenda

The council will discuss options for replacing or upgrading the District's firehall, including a grant application to the UBCM Strategic Priorities Fund for up to $7 million. Staff and residents have submitted correspondence raising concerns about construction methods, potential cost overruns, and borrowing limits. The meeting will also consider whether a public referendum is needed before any borrowing for the project.

• Option 2: support a grant application to the UBCM Strategic Priorities Fund for up to $7 million for firehall construction and renovation
• Review cost comparison between wood‑frame and steel (or modular) construction for the new firehall
• Discuss potential cost overruns; CFO notes the district could borrow up to $13 million over 30 years without voter approval
• Consider separating the apparatus bay upgrade from the administration building renovation
• Evaluate the need for a referendum or alternative approval process before borrowing funds for the firehall

Special Council Meeting

The council will review a staff report comparing two firehall construction options and decide whether to apply to the UBCM Strategic Priorities Fund for up to $7 million. Option 1A proposes building a new firehall on a new site with a total cost of $21,358,350, while Option 3.2 proposes rebuilding on the existing footprint with a total cost of $22,134,606. The council may also choose not to submit a grant application. A separate staff report on debt financing will be received for information only.

• Option 1A – new firehall on new site, total cost $21,358,350, $7 M grant request
• Option 3.2 – rebuild on existing site with apparatus bay upgrade, total cost $22,134,606, $7 M grant request
• Option to not proceed with a grant application to the UBCM Strategic Priorities Fund
• Staff report on debt financing presented for information
• Option 1A is $776,256 cheaper than Option 3.2

Council Meeting New Business/Supplemental Agenda

The council is reviewing supplemental correspondence from residents regarding several agenda items. The submissions focus on the firehall replacement project, permissive tax exemption policies, and roadside parking.

• Correspondence regarding a motion to request cost estimates for a two-story firehall administrative building
• Resident feedback on a proposed firehall rebuild with estimated costs between $10 million and $15 million
• Correspondence supporting the adoption of a formal permissive tax exemption policy
• Resident support for PTASC recommendations regarding roadside parking and pedestrian safety
• Correspondence regarding line painting on Duke Road

Council Meeting

The Metchosin Council will adopt the agenda, approve minutes from previous meetings, and receive several reports for information, including a financial report and a bridge repair update. It will direct staff to explore options for managing roadside parking that impacts trails. The council will adopt a new Permissive Tax Exemption Policy (F‑100.60) and consider a request for a Class D cost estimate to replace the firehall admin/quarters building with a two‑story structure. Finally, it will approve a budget allocation of up to $38,065 for line‑painting on Duke Road East to improve pedestrian safety.

• Request Class D cost estimate to replace firehall admin/quarters building with an on‑site two‑story structure
• Approval of up to $38,065 for roadway line‑painting on Duke Road East to improve pedestrian safety
• Adoption of Permissive Tax Exemption Policy F‑100.60
• Direction to staff to explore options (e.g., delineators, no‑parking signs) for roadside parking affecting trails
• Receipt of Repairs to Flesh Road Bridge – RFP ECP Report for information

Special Council Meeting New Business/Supplemental Agenda

The council will review supplemental information regarding the Metchosin Grown Society Licence of Occupation (Agenda Item 5.c.). No decisions or votes are indicated in the agenda. The item includes a map for general reference.

• Supplemental information on Metchosin Grown Society Licence of Occupation (Agenda Item 5.c.)

Special Council Meeting

Council will receive the Housing Capacity Analysis and direct a housing‑focused update of the Official Community Plan and Land Use Bylaw, including policies on short‑term rentals and farm‑worker housing. The meeting will also adopt the Permissive Tax Exemption Policy, approve the 2024 Annual Report, approve a licence for a community garden at 4495 Happy Valley Road, and award the 2025 Road Resurfacing Program contract to Capital City Paving Ltd. for $830,143.34.

• Receive Housing Capacity Analysis and endorse Community Engagement Strategy for OCP housing review
• Adopt Permissive Tax Exemption Policy F-100.60
• Approve Licence of Occupation for community garden at 4495 Happy Valley Road
• Award 2025 Road Resurfacing Program contract to Capital City Paving Ltd. for $830,143.34 (including GST)
• Approve District of Metchosin 2024 Annual Report

Special Public Works & Protective Services Committee

The Special Public Works & Protective Services Committee will receive a report on a Disaster Risk Reduction Workshop facilitated by Chad Pocholik of The Logic League. The report will cover the project background, work completed to date, actions already underway, additional opportunities, and next steps. No formal decisions are listed on the agenda.

• Report on Disaster Risk Reduction Workshop (facilitated by Chad Pocholik, The Logic League)

Special Community Planning Committee

The Special Community Planning Committee will consider a recommendation to receive the Housing Capacity Analysis and to give Council direction to start a housing‑focused review and update of the Official Community Plan (OCP) and Land Use Bylaw. The recommendation also includes endorsing the presented Community Engagement Strategy for that review. The discussion outlines two options for how Council might adopt the recommendation, including whether to add amendments.

• Receive the Housing Capacity Analysis
• Recommend Council confirm direction to proceed with a housing‑focused review of the OCP and Land Use Bylaw
• Recommend endorsement of the Community Engagement Strategy for the review
• Identify policy areas for review: short‑term rentals in residential areas and temporary housing for farm workers
• Integrate the Housing Needs Report and related data into the OCP

Council Meeting New Business/Supplemental Agenda

The District of Metchosin is reviewing supplemental information and correspondence regarding the proposed new Firehall, including concerns from residents about the location and parking impacts.

• Supplemental information on Firehall Feasibility Study
• Correspondence from Kathleen MacPherson regarding new firehall costs and funding
• Correspondence from Metchosin Producers’ Association requesting a different site

Council Meeting

The council approved a contribution agreement with the Capital Regional District to construct a bulk water station in Metchosin and authorized the mayor and CAO to sign it. Council endorsed the preferred firehall site option and directed staff to apply to the Agricultural Land Commission to exclude 4450 Happy Valley Road from the Agricultural Land Reserve. The council also approved the use of municipal grounds for the North America Amateur Radio Field Day and supported a community movie night at Metchosin School. Minutes from previous meetings were adopted and various reports were received for information.

• Approve CRD contribution agreement for bulk water station construction
• Endorse new firehall site (Option 1.a) and direct staff to seek ALC exclusion for 4450 Happy Valley Road
• Approve Westcoast Amateur Radio Associate request to use municipal grounds for Amateur Radio Field Day June 28‑29, 2025
• Support Healthy Community Advisory Select Committee to host a community movie night at Metchosin School gym
• Direct staff to make 2024 Annual Report public and schedule a special meeting on June 30, 2025

Committee of the Whole Meeting New Business/Supplemental Agenda

The Committee of the Whole will discuss whether to endorse the preferred firehall design (Program Layout New Site Option 1a) from the Johnston Davidson Architecture Report dated May 28 2025. Council is being asked to move forward with a Class D cost estimate for that option so the district can apply for a time‑sensitive $7 million grant. Several community members have submitted letters urging quick action and highlighting cost, drainage, septic and safety concerns. No final decision is recorded; the agenda item is for discussion and recommendation.

• Endorse preferred firehall design: Program Layout New Site Option 1a (sheet 201) from Johnston Davidson Architecture Report (May 28 2025)
• Proceed with a Class D cost estimate for the endorsed option to inform budgeting and grant applications
• Time‑sensitive grant opportunity of $7 million mentioned in community correspondence
• Community letters raise concerns about costs, drainage, septic system, and building safety
• Council asked to act quickly to address firehall safety and avoid further tax increases

Committee of the Whole Meeting

The Committee of the Whole is reviewing a feasibility study and financing analysis for a new firehall. They are discussing a preferred site option and potential applications to the Agricultural Land Commission for the property at 4450 Happy Valley Road.

• Proposal to build a new firehall on the site adjacent to the existing one (Option 1.a)
• Proposed ALC application for 4450 Happy Valley Road for non-farm use or exclusion from the Agricultural Land Reserve
• Recommendation for Council to support a community movie night at Metchosin School gym
• Presentation by Derek Powell of the South Island Farmers Institute
• Review of draft Invasive Plant Species on Municipal Lands update

Special Committee of the Whole Meeting New Business/Supplemental Agenda

The Special Committee will discuss the firehall feasibility study and the proposal to rebuild the firehall on adjacent ALR land. Council members are weighing a cost estimate of $9 million and the potential $1‑2 million tax impact. Questions were raised about demolition costs for the existing building and the suitability of the ALR site. No final decision is recorded for this meeting.

• Review of the 95‑page firehall feasibility study
• Proposal to rebuild the firehall on adjacent ALR land
• Cost estimate of $9 million with possible $1‑2 million tax increase
• Requests for demolition quotes and concerns about site contamination
• Public correspondence expressing support and opposition to the ALR exclusion

Special Committee of the Whole Meeting

The Special Committee will review the firehall feasibility study and the building assessment for the existing apparatus bay at 4450 Happy Valley Road. Council will be asked to decide whether to proceed with a new firehall on the adjacent Agricultural Land Reserve (Option 1a) or to explore retrofitting the current structure, and to approve ALR land use and the next design steps.

• Firehall Steering Committee presents feasibility study update and engineering reports identifying seismic and code deficiencies
• Johnston Davidson Architecture delivers building assessment of the existing apparatus bay at 4450 Happy Valley Road
• Consultant recommends new firehall on adjacent ALR site (Option 1a) with temporary facility cost estimated at $250,000‑$500,000
• Council questions include: proceed with new build vs retrofit, approve ALR land use, repurpose existing bay, and begin schematic design
• Next steps pending council direction: confirm preferred option, submit ALR application, and identify funding options

Finance Committee Meeting New Business/Supplemental Agenda

The Special Finance Committee will review grant-in-aid submissions received for this meeting. Submissions include a request from the Compost Education Centre and the 2024 financial statements from the Access West Shore Society. The items are listed as Agenda Item #1 under the New Business/Supplemental agenda.

• Grant-in-aid submission – Compost Education Centre
• Grant-in-aid submission – Access West Shore Society (2024 financial statements)

Finance Committee

The Finance Committee will hear presentations from several community organizations and review a staff report on Grant in Aid applications. The committee will recommend to Council one of three funding options: funding highest scores, funding those with scores over 70, or funding every group.

• Grant presentations from NEED2 Suicide Prevention, Juan de Fuca Performing Arts Centre Society, Metchosin Equestrian Society, Metchosin Preschool Society, ReImagine West Shore Community Society, South Island Farmer's Institute, and Vancouver Island South Film and Media Commission
• Review of evaluation scores for Access West Shore Society (79), Compost Education Centre (75), Crisis Intervention and Public Information Society of Greater Victoria (81), Juan de Fuca Performing Arts Centre Society (75), Metchosin Equestrian Society (70), and Metchosin Preschool Society (82)

Council Meeting New Business/Supplemental Agenda

The council is meeting to consider new business and supplemental information. The primary item is correspondence regarding recommendations from the May 11, 2025, Firehall Steering Committee meeting.

• Correspondence from Bev Bacon regarding Firehall Steering Committee Recommendations

Council Meeting

The Council will discuss a feasibility study for a new firehall and a proposal to exclude a specific parcel of land from the Agricultural Land Reserve. The meeting also includes decisions on development permits and the endorsement of an active transportation network plan.

• Proposal to exclude 4450 Happy Valley Road from the Agricultural Land Reserve for a new firehall
• Endorsement of the Metchosin Active Transportation Network Plan (ATNP) and Option A: Village Centre Improvements
• Development Variance Permit 25-02 for a secondary suite at 4430 Spellman Place
• Development Permit 25-01 for a principal dwelling and secondary suite at 546 Taylor Road
• Presentation on the Spongy Moth Spraying Program

Committee of the Whole Meeting

The Committee of the Whole will recommend that Council endorse the Metchosin Active Transportation Network Plan and select a priority improvement for a BC Active Transportation Infrastructure Grant. It will also recommend allocating $5,000 from the Metchosin Foundation to hire a contract coordinator for the Metchosin Agricultural Area Plan and consider additional budget funding. Additional items include a presentation on the Spongy Moth Spraying Program, removal of Significant Trees from bylaws, and consideration of a development variance permit for 4430 Spellman Place.

• Recommendation to endorse the Metchosin Active Transportation Network Plan and apply for a grant for either Village Centre Improvements or Metchosin Road Roadside Improvements
• Allocation of $5,000 from the Metchosin Foundation to hire a contract coordinator for the Agricultural Area Plan, with additional budget funding requested
• Presentation on the Spongy Moth Spraying Program and recommendation to invite experts for further discussion
• Recommendation to remove Significant Trees from Metchosin bylaws
• Consideration of Development Variance Permit 25-02 for 4430 Spellman Place to increase separation distance to 62.8 m

Council Meeting

The council closed the meeting to discuss confidential matters and then approved several actions, including extending the Metchosin Grown Society lease at Metchosin School by 60 m², adopting a perpetual service provider agreement for the Metchosin Community Day, and approving a $100,000 NG911 grant for a computer‑aided dispatch system. It also approved a $40,000 grant for emergency‑preparedness communications and adopted the Financial Plan 2025‑2029 by‑law No. 707.

• Extend Metchosin Grown Society leased area at Metchosin School by an additional 60 m²
• Approve MIABC Service Provider Agreement with Metchosin Community Day Committee (perpetual term)
• Approve $100,000 NG911 grant application for CAD system purchase
• Approve $40,000 UBCM Community Emergency Preparedness Fund grant for public notification and evacuation route planning
• Adopt Financial Plan 2025‑2029 By‑law No. 707

Council Meeting

Council will consider adopting the 2025 to 2029 Financial Plan and the 2025 Tax Rate Bylaws. The meeting includes presentations on a new Pavement Management Plan and a proposal for a Village Square at the Metchosin School property.

• Adoption of Financial Plan 2025 to 2029 Bylaw No. 707
• Adoption of Tax Rate 2025 Bylaw No. 708
• Proposed $100,000 grant application for Computer-Aided Dispatch (CAD) systems
• Proposed $40,000 grant application for Public Notification & Evacuation Route Planning
• Proposal for Village Square at the Metchosin School Property

Special Council Meeting

The District of Metchosin Council will meet to consider approving the draft consolidated financial statements for the year ended December 31, 2024. The meeting includes a closed portion to discuss municipal objectives and progress reports for an annual report.

• Approval of Draft Consolidated Financial Statements for the year ended December 31, 2024
• Presentation by Lenora Lee, Auditor, KPMG

Public Hearing

The District of Metchosin is holding a public hearing to consider Official Community Plan Amendment Bylaw No. 693. The bylaw corrects a 2010 procedural error and updates the Village land‑use designation with minor housekeeping changes. It has received endorsement from the Agricultural Land Commission. Council will decide whether to adopt the amendment after public input.

• Official Community Plan Amendment Bylaw No. 693 – rectifies 2010 error and updates Village land‑use designation
• Repeal and replace Part 7 – Commercial (Schedule A)
• Repeal and replace Village Centre inset maps on Map 3 and Map 6 (Schedules B and C)
• Amend section 3.39 wording regarding Agricultural Land Reserve exclusion criteria
• Endorsement received from the Agricultural Land Commission

Council Meeting

The Council will give third reading and adopt the Official Community Plan Amendment Bylaw No. 693. It will also conduct first, second and third readings of the Financial Plan 2025‑2029 Bylaw No. 707 and the Tax Rate 2025 Bylaw No. 708. A motion will be passed to recognize the large Arbutus trees at 3816 Duke Road as significant. Councillors will task a draft invasive‑species management policy for municipal land and roadsides.

• Third reading and adoption of Official Community Plan Amendment Bylaw No. 693
• First‑through‑third readings of Financial Plan 2025‑2029 Bylaw No. 707
• First‑through‑third readings of Tax Rate 2025 Bylaw No. 708
• Motion to recognize large Arbutus trees at 3816 Duke Road as significant
• Councillor Shukin tasked to develop a draft invasive‑species management policy for municipal lands and roadsides

Special Council Meeting New Business/Supplemental Agenda

The council will consider supplemental information and a staff report related to a business licence appeal at 779 Winfall Road. The hearing will allow the applicant to present submissions. No other agenda items are listed for this meeting.

• Business licence appeal hearing for 779 Winfall Road

Special Council Meeting

Council will consider a request to reconsider a refused business licence for a short-term rental business called “Metchosin Cottage” at 779 Winfall Road. Staff recommend upholding the refusal until the building is confirmed as a legal dwelling unit and complies with Provincial Agricultural Land Reserve Use Regulations.

• Business licence appeal hearing for "Metchosin Cottage" at 779 Winfall Road
• Review of short-term rental compliance with Metchosin Business Licence Bylaw No. 352, 2002
• Review of compliance with Provincial Agricultural Land Reserve Use Regulations

Special Finance Committee Meeting New Business/Supplemental Agenda

The Special Finance Committee will receive a staff report on the District's 2024 reserve balances. No motions or decisions are listed; the item appears to be informational. The report will be presented for the committee's awareness.

• Staff report on 2024 reserve balances

Special Finance Committee Budget Meeting

The Metchosin Special Finance Committee will review the 2024 reserve balances and consider approving the 2025-2029 Draft Five Year Financial Plan. The committee is also asked to recommend changes to reserve optimal levels and approve specific transfers totaling $873,668.

• Committee to approve 2025-2029 Five Year Financial Plan
• Recommendation to increase optimal reserve levels for Admin Computer and Legal/Insurance
• Transfer of $344,978 to General Capital Reserve
• Transfer of $100,000 to Fire Equipment Replacement Reserve
• Transfer of $200,000 to Building Replacement Reserve

Special Council Meeting

The District of Metchosin Council will hold a special meeting to vote on closing proceedings to the public under section 90(2)(b) of the Community Charter. The closed portion is intended to consider information held in confidence regarding negotiations with provincial or federal governments or third parties.

• Motion to close meeting to public
• Consideration of confidential negotiation information
• Section 90(2)(b) of Community Charter application

Special Finance Committee

The Special Finance Committee is holding a workshop featuring a presentation by Expedition Management Consulting Ltd. The session focuses on developing a facilities master plan to guide recreation and sport decisions for Westshore communities.

• Presentation by Justin Rousseau of Expedition Management Consulting Ltd. regarding the West Shore Parks & Recreation Society Facilities Master Plan

Council Meeting New Business/Supplemental Agenda

The Council is reviewing a supplemental agenda containing the Fourth Quarter Finance Report for the 2024 fiscal year. The meeting also includes correspondence from four residents regarding the Draft Active Transportation Network Plan.

• Fourth Quarter Finance Report including revenue and expense actuals for 2024
• Correspondence from Bonnie Bouveur, Christel Kaiser, Avril Yoachim, and Owen Clarke regarding the Draft Active Transportation Network Plan
• Expenditure of $57,599.22 for the Active Transportation Plan
• Expenditure of $28,240.00 for the Municipal Hall heat pump
• Fire Department revenues including $200,000.00 in FireSmart grants

Council Meeting

The council will consider several reports, including the fourth quarter finance report and a future costs and taxation report. They will adopt the Soil Removal and Deposit Amendment Bylaw No. 687. A presentation will review the Active Transportation Network Plan Phase Two engagement summary. A motion will be considered to add an annual council newsletter to the 2025 property tax notice.

• Adopt Soil Removal and Deposit Amendment Bylaw No. 687
• Staff Report: Fourth Quarter Finance Report
• Staff Report: Future Costs and Taxation
• Presentation of Active Transportation Network Plan Phase Two engagement summary
• Notice of Motion to consider a council newsletter in the 2025 property tax notice

Committee of the Whole Meeting New Business/Supplemental Agenda

The Committee of the Whole will receive supplemental information from Councillor Shukin, including correspondence about the Parks & Trails Master Plan, Duke Road East trail funding, and the Active Transportation Plan. Council will also hear a report on Metchosin School finances, noting commercial rental income of $188,000 and gym rental revenue of about $3,000 per month from the Pickleball Club. No formal decisions are listed; the items are for discussion and information.

• Parks & Trails Master Plan – review of Duke Road East trail funding (Phase 1 construction)
• Discussion of integrating the Active Transportation Plan into the Parks & Trails Master Plan
• Report on Metchosin School finances – $188,000 commercial rental income
• Pickleball Club gym rental revenue – approximately $3,000 per month
• Concerns raised about transparency and subcommittee use in planning processes

Committee of the Whole Meeting

The committee will hear presentations on the Metchosin Village Square Project and Bilston Creek habitat protection. Members will review a draft Biodiversity and Natural Assets Plan and a report on Metchosin School finances and management.

• Presentation by Shannon Carman on Metchosin Village Square Project
• Presentation by Rebecca Nielsen on Protecting the Bilston Creek Habitat
• Review of Draft Outline Biodiversity and Natural Assets Plan (version 1)
• Report on Metchosin School Finances and Management Matters
• Agricultural Advisory Select Committee recommendations regarding AVICC resolution

Council Meeting New Business/Supplemental Agenda

Council is reviewing business arising from February 10, 2025, regarding Invasive Himalayan Blackberry (HBB) Regional Management. The supplemental agenda includes resident correspondence requesting the avoidance of glyphosate and the development of a comprehensive pesticide and invasive species bylaw.

• Discussion of Invasive Himalayan Blackberry (HBB) Regional Management
• Resident request to eliminate glyphosate (Round Up) in favor of mechanical control
• Resident proposal to develop a pesticide and invasive species bylaw based on the Saanich model

Council Meeting

The Metchosin Council will consider several actions, including approving two Community Emergency Preparedness Fund grants of $38,000 for emergency support services and $40,000 for emergency operations centre equipment and training. The council will also vote on a Mutual and Automatic Aid Agreement with the Capital Regional District and the District of Sooke. Additional items include a development variance for 4764 Cardsview Terrace, a grant application to the TD Friends of the Environment Foundation, and an amendment to Soil Removal and Deposit Bylaw No. 687.

• Approve $38,000 CEPF grant for Emergency Support Services
• Approve $40,000 CEPF grant for Emergency Operations Centre equipment and training
• Approve Mutual and Automatic Aid Agreement with Capital Regional District and District of Sooke
• Consider Development Variance Permit for 4764 Cardsview Terrace
• Amend Soil Removal and Deposit Amendment Bylaw No. 687

Special Community Planning Committee

The Special Community Planning Committee is holding an information session titled 'Planning 101' facilitated by advisor R.L. (Ron) Mattiussi. The session provides an overview of the regulatory framework, the role of the Official Community Plan, and the subdivision process in British Columbia.

• Committee Information Session - Planning 101 presentation by R.L. (Ron) Mattiussi

Special Finance Committee, Budget Meeting

The Special Finance Committee will review the staff report on the 2025‑2029 draft five‑year financial plan. Members will discuss the projected tax revenue increase, cost changes for services such as E‑Comm 911 and policing, and decide whether to approve the plan as presented or request adjustments. The meeting also includes public input on the financial plan.

• E‑Comm 911 cost finalized at $103,600, $16,169 lower than the original draft, with staff recommending use of police reserve savings to offset taxes
• Police tax rate to rise to 0.20593 and residential mill rate to 1.17698, increasing the average residential tax bill by 3.39%
• New collective agreement for staff adds $100,695 in costs and a new full‑time public works position at $61,500
• Consulting fees of $20,000 added for the Parks and Trail Master Plan and the Duke Road Trail study
• Proposed electric‑vehicle lease costing $6,000 per year, potentially covered by the Climate Action grant until March 31 2028

Committee of the Whole Meeting New Business/Supplemental Agenda

The Committee of the Whole will discuss the Environmental Advisory Select Committee recommendations on local government riparian regulations (Agenda Item 6a). A resident, Alison LeDuc, has asked Council to ask staff to explore and report on options to enhance protection of riparian areas. No decision has been made; the body is reviewing the recommendation and the request for a staff study.

• Review Environmental Advisory Select Committee recommendations on riparian regulations (Agenda Item 6a)
• Consider Alison LeDuc’s request for staff to explore and report on riparian protection options
• Discuss potential blanket Streamside Protection & Enhancement Area setbacks (30 m for watercourses, 15 m for certain wetlands)
• Examine how enhanced riparian protection could improve water quality, erosion control, and habitat

Committee of the Whole Meeting

The Committee of the Whole considered several items, including a development variance request for 4764 Cardsview Terrace and updates to agricultural land regulations. It approved the District's 2025 Council Priorities, which set direction for budgeting, housing, and community services. Additional recommendations were adopted to update the Parks & Trails Master Plan and to support a goose‑cull resolution to be presented at the AVICC convention.

• Development variance permit request for 4764 Cardsview Terrace (Community Planning staff report)
• Recommendation to incorporate Agricultural Land Commission Policy L‑02 into Soil Removal and Deposit Bylaw No. 402
• Committee recommendation to approve the District of Metchosin 2025 Council Priorities
• Authorization for the Parks & Trails Advisory Select Committee to proceed with updating the Parks & Trails Master Plan
• Resolution recommendation to support a goose cull and present it at the AVICC convention

Special Council Meeting

The Metchosin District Council will consider a resolution to close this special meeting to the public. The closure is requested under section 90(1)(e) of the Community Charter. The purpose is to discuss the acquisition, disposition, or expropriation of land or improvements. No other agenda items are listed.

• Resolution to close the meeting to the public under section 90(1)(e) for discussion of land acquisition, disposition, or expropriation

CANCELLED Public Hearing

The District of Metchosin scheduled a public hearing to receive public input on Official Community Plan Amendment Bylaw No. 693, which would re‑designate portions of Agricultural Land Reserve property as “Village” and update related references. The amendment has already been endorsed by the Agricultural Land Commission in a letter dated October 29 2024. Council is asked to give the bylaw a third reading and adopt it.

• Official Community Plan Amendment Bylaw No. 693 (re‑designates ~4.9 ha of ALR land to “Village”)
• Endorsement from the Agricultural Land Commission (letter dated Oct 29 2024)
• Public hearing scheduled for Feb 3 2025 (meeting cancelled)
• Council to consider third reading and adoption of the bylaw
• Affected properties include 4409 William Head Road, 4377 Metchosin Road, 4460 Happy Valley Road

CANCELLED Council Meeting

The District of Metchosin council meeting scheduled for Monday, February 3, 2025 was cancelled. Because the meeting did not occur, no agenda items were approved, discussed, or acted upon.

Council Meeting

The District of Metchosin Council will hear a presentation regarding a proposal for a Westshore Outdoor Public Pool. The body will also consider amendments to emergency expenditure policies and the adoption of a new Advisory Select Committee bylaw.

• Presentation on 'A Community Good Proposal: Westshore Outdoor Public Pool'
• Proposed amendments to Finance Policy F-100.35, Emergency Expenditures
• Consideration of Advisory Select Committee Amendment Bylaw, No. 706
• Capital Asset Budget Request for Flesh Road - Hall Bridge
• Staff report on Local Community Accessibility Grant - SPARC BC

Special Finance Committee - Budget Meeting

The Special Finance Committee will meet to receive a staff overview and hold a discussion regarding the 2025-2029 Draft Capital Budget. The meeting includes an opportunity for public input on the draft budget report.

• Staff Report on the 2025-2029 Draft Capital Budget

Special Finance Committee Budget Meeting New Business/Supplemental Agenda

The Special Finance Committee will consider the staff report on the 2025‑2029 draft capital budget (Agenda Item 4.a.). The meeting also includes resident correspondence about the Flesh Road bridge, one expressing concern over a possible closure and another supporting upgrades for emergency access. No decisions are recorded in the agenda.

• Staff Report on 2025‑2029 Draft Capital Budget (Agenda Item 4.a.)
• Correspondence from Douglas Anderson regarding potential closure of the Flesh Road bridge
• Correspondence from Heather Fulcher supporting upgrades to the Flesh Road bridge

Committee of the Whole Meeting New Business/Supplemental Agenda

The Committee of the Whole is reviewing correspondence from residents concerning the MACCA lease and operations. The documents include proposals for 2025 events and resident concerns regarding lease compliance and financial transparency.

• Correspondence from Avril Yoachim regarding MACCA lease terms and usage of the DIY room
• Correspondence from Barbara Sawatsky questioning MACCA's use of surpluses and funding
• Proposed events and projects for MACCA in 2025
• Fees and Charges Bylaw 2024 No. 696 regarding Metchosin School facility rental rates

Committee of the Whole Meeting

The Committee of the Whole will consider adopting minutes from various standing committees and approve the District of Metchosin's 2025 Council Priorities. The meeting will also include updates on the Parks & Trails Masterplan and the Agricultural Advisory Select Committee.

• Adoption of Council Standing Committee minutes
• Approval of 2025 Council Priorities
• Parks & Trails Masterplan update
• Agricultural Advisory Select Committee recommendations
• Metchosin Arts & Cultural Centre Association correspondence

Council Meeting New Business/Supplemental Agenda

Council is reviewing a request for a legal seminar on the subdivision process and a draft management plan for the Community & Arts Centre Metchosin School. The body is also receiving notification of a one-time provincial grant payment.

• One-time Small Community Grant payment of $54,200 from the Ministry of Housing and Municipal Affairs
• Notice of Motion for a Council and staff briefing on the subdivision process
• Draft Management Plan for Community & Arts Centre Metchosin School

Council Meeting

The Council will review agreements for public electric vehicle charging stations and a Next Generation 9-1-1 implementation contract. The meeting also includes a decision on the District of Metchosin Accessibility Plan and a budget request for a bulk water station.

• Licence of Occupation and Utility and Allocation Agreement with CRD for public EV charging stations
• Next Generation 9-1-1 Implementation and Operation Contract
• Approval of the District of Metchosin Accessibility Plan
• Capital Asset Budget Request for a Bulk Water Station in Metchosin
• Advisory Select Committee Amendment Bylaw No. 706