Perth South public meetings in 2025
33 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Council
The Township of Perth South Council will consider a consent agenda, two land consent applications, financial approvals, and two by‑laws. By‑law 54‑2025 will authorize a boundary road maintenance agreement with the Township of Perth East, and By‑law 55‑2025 will extend the fire services agreement with the Township of Lucan‑Biddulph. The council will also approve accounts payable of $257,952.70 and adopt a draft reserve‑fund policy.
- By‑law 54‑2025 – authorize boundary road maintenance agreement with Perth East
- By‑law 55‑2025 – authorize one‑year extension of fire services agreement with Lucan‑Biddulph
- Consent Application B46‑25 – support for Brydale Farms Ltd. at 5655 Line 6 (Concession 7 Part Lot 9)
- Consent Applications B51‑25/B52‑25 – support for Kyle Heinbuch & Elizabeth Van Nes at 3262 Line 29 and 3236 Line 29 (Concession 4 Part Lot 2)
- Approval of accounts payable $257,952.70 for the period Nov 27‑Dec 10 2025
Community Policing Advisory Committee
The committee will review police and Crime Stoppers statistics for September and October 2025. Members will also discuss proposed meeting dates for 2026 and receive an update from Chief Skinner.
- Review of Perth South monthly stats for September and October 2025
- Review of Crime Stoppers reports for September and October 2025
- Discussion on speeding concerns in Kirkton with Doug Gooch
- Approval of 2026 meeting schedule
- Update from Chief Skinner
Council
The Township of Perth South Council will consider and approve a zoning by-law amendment (ZN 8-2025) for the property at 3221 Road 140. The council will also vote on renewing a shared services agreement with the Township of Perth East and on a service agreement with the Ontario Clean Water Agency. Additional items include approval of a staff Christmas bonus policy and the accounts payable listing of $1,875,406.69 for November 13‑26, 2025.
- Zoning By-law Amendment ZN 8-2025 for 3221 Road 140 (public hearing)
- Renewal of shared services agreement with Township of Perth East
- Service agreement with Ontario Clean Water Agency for water system operation
- Staff Christmas bonus policy: $100 for full‑time, $50 for permanent part‑time employees
- Accounts payable approval for $1,875,406.69 covering Nov 13‑26, 2025
Council
The council will adopt a series of consent agenda items and receive several reports, including a Boundary Roads Maintenance agreement with Middlesex County. It will approve $325,495.18 in accounts payable and a council payroll expense of $8,158.86. The meeting also includes a donation request for the St. Marys & Area Mobility Bus Service and a United Way sponsorship request. By‑laws will be passed to appoint auditors, enable vote‑by‑mail for the 2026 election, and ratify the boundary line agreement.
- Donation of $xxx from the Wellness Fund to the St. Marys & Area Mobility Bus Service
- United Way "Coldest Night of Year" sponsorship request
- Approval of accounts payable totaling $325,495.18
- Approval of council payroll expense of $8,158.86
- By‑law 46‑2025 authorizing voting by mail for the 2026 municipal election
Council
The Council of the Township of Perth South will consider awarding a contract for the St. Pauls well replacement and approve amendments to the budget policy, including a new capital levy and reserve transfers. The meeting also includes a public hearing for a zoning by-law amendment and a minor variance application.
- Award tender for St. Pauls well replacement to Aardvark Drilling Inc. ($190,637.42)
- Approve annual $1,250,000 capital levy component of property tax
- Public Meeting for ZBA at 1860 Road 138
- Public Hearing for Minor Variance at 137 Herman Street
- Approve annual transfers to reserves: Roads Operations ($100,000), Equipment ($350,000)
Council - Closed Session
The council will move into closed session to consider two items under Section 239(2) of the Municipal Act, 2001. It will approve the closed‑session minutes from September 2, 2025. An update on the Chief Administrative Officer replacement will be discussed before the council reconvenes in open session.
- Adjourn into closed session for two items under Section 239(2) of the Municipal Act, 2001
- Approve closed‑session minutes dated September 2, 2025
- Discuss personal matters regarding the CAO replacement
- Reconvene into open session
Council
The Township of Perth South Council will consider several routine items, including adopting the October 7 and October 21 council minutes and approving a $160,000 replacement for the Sebringville Black Creek well. The council will also receive financial updates, approve accounts payable of $528,931.91, and adopt three by‑laws authorizing service agreements and confirming prior resolutions. Additionally, the council will approve the use of vote‑by‑mail for the 2026 municipal election.
- Approve replacement of the Sebringville Black Creek well, estimated cost $160,000
- Approve accounts payable listing for Oct. 2‑15, 2025 in the amount $528,931.91
- By‑law 41-2025: authorize audit services agreement with Seebach & Company
- By‑law 42-2025: authorize IT services agreement with Zouling Technologies Inc.
- By‑law 43-2025: confirmatory by‑law to adopt and ratify prior council resolutions
Council
The Township of Perth South Council will vote on several financial items, including a five‑year audit services contract with Seebach & Company for $108,300 and the replacement of grader #3 engine for an estimated $40,000. The council will also adopt a 1.99% salary grid increase for staff effective in 2026 and consider support for two land‑use applications (B43‑25 and B44‑25). Additional reports on water operations, fire‑fighter certification, and IT services will be received for information.
- Approve a 5‑year audit services contract with Seebach & Company for $108,300 (excluding HST)
- Authorize replacement of grader #3 engine at an estimated cost of $40,000
- Adopt a 1.99% salary grid adjustment for staff effective the first full pay period of 2026
- Support land‑use application B43‑25 for Koskamp Family Farm Ltd (Downie, Concession 6, RP 44R‑6140 Part 2, municipally 4670 Line 26)
- Support land‑use application B44‑25 for Shane and Josi Ahrens (Concession 7, municipally 3321 Road 140)
Community Policing Advisory Committee
The Community Policing Advisory Committee will meet to approve the agenda and minutes from the previous meeting, receive monthly crime statistics for June, July, and August 2025, and review reports from Crime Stoppers.
- Approval of agenda and minutes from June 25, 2025
- Reception of Perth South monthly stats for June, July, and August 2025
- Reception of Crime Stoppers reports for June and August 2025
- Update from Chief Skinner
- Discussion of upcoming November 26, 2025 meeting
Council
The council adopted the Water Financial Plan, approving the 2026‑2030 water rates and a $5,500 connection fee for new connections to the Sebringville Black Creek water system. It also amended bylaw 40‑2002 to increase the ownership‑share cost for new construction to $5,500 effective Jan. 1 2026. In addition, the council approved Zoning By‑law Amendment ZN 6‑2025 for the property at 2129 Road 133. These actions set new cost structures for water services and modify zoning for a specific parcel.
- Approval of Water Financial Plan #586-301A and 2026‑2030 water rates
- Amendment of bylaw 40‑2002 to raise new‑construction ownership share to $5,500
- Adoption of a $5,500 connection fee for new Sebringville Black Creek water connections
- Approval of Zoning By‑law Amendment ZN 6‑2025 for 2129 Road 133
- Public meeting and vote on the zoning amendment under the Planning Act
Council
The council will consider a public hearing and vote to approve Zoning By‑law Amendment Z 5‑2025 (by‑law 33‑2025) for the property at 3860 Line 9. It will also endorse two consent applications: B35/25 for 1860 Road 138 and B37/25 for 5320 Perth Line 8. The water‑rate study report will be received and the council will approve the Black Creek and St. Pauls system options. Additional items include adoption of by‑law 28‑2025 for the Hepburn Drain Branch A, approval of $467,863.66 in accounts payable, and establishment of a cash‑in‑lieu parkland reserve fund.
- Approve Zoning By‑law Amendment Z 5‑2025 (by‑law 33‑2025) for 3860 Line 9
- Support Consent Application B35/25 for 1860 Road 138
- Support Consent Application B37/25 for 5320 Perth Line 8
- Approve Water Rate Study options for Black Creek and St. Pauls systems
- Adopt By‑law 28‑2025 – Hepburn Drain Branch A (third reading, sign and seal)
Council - Closed Session
Council will meet in a closed session to discuss two items under Section 239(2) of the Municipal Act 2001. The discussion includes personal matters regarding an identifiable individual, including municipal or local board employees.
- Approval of closed session minutes from June 3, 2025
- Discussion of personal matters regarding an identifiable individual or municipal/local board employee
Council
The Council is deciding on an Ontario Transfer Payment Agreement for the Municipal Housing Infrastructure Program. The body is also considering the approval of accounts payable and a payment for athletic bleachers.
- Authorization of Ontario Transfer Payment Agreement for Municipal Housing Infrastructure Program
- Engineering design contract for the reconstruction of Station Road with BM Ross and Associates Limited
- Approval of accounts payable for the period July 31 to August 13, 2025, totaling $498,755.37
- $6,000 payment for Sebringville Athletic Association bleacher replacement
- Appointment of Tracy Johnson as Acting CAO effective September 11, 2025
Council
The council will award the tender for the Hepburn Drain Branch A project. It will also approve accounts payable of $267,790.12 and a $50,000 tile‑drain loan. A new Deputy Treasurer/Asset Management Coordinator position will be created, and By‑law 25‑2025 for the Barber Drain will receive third reading.
- Award of the Hepburn Drain Branch A tender (contract amount not specified in agenda)
- Approval of accounts payable for July 3‑30, 2025 in the amount of $267,790.12
- Approval of a $50,000 Tile Drain Loan for Tammy Fluttert
- Creation of the Deputy Treasurer/Asset Management Coordinator position
- Third‑reading approval of By‑law 25‑2025 for the Barber Drain
Council
The Township of Perth South Council will approve accounts payable totaling $1,012,939.10 for the period June 13 to July 2, 2025. It will award the Zero Turn Mower tender PW‑2025‑04 to D&S Downham Equipment Ltd. for $11,225.00 plus HST. The council will consider drainage reports, a minor variance for Patron Farms, and adopt two by‑laws related to drainage works and confirming prior resolutions.
- Approve accounts payable listing dated July 2, 2025 for $1,012,939.10 (June 13‑July 2, 2025)
- Award Zero Turn Mower tender PW‑2025‑04 to D&S Downham Equipment Ltd. for $11,225.00 plus HST
- Approve Minor Variance MV 3‑2025 for Patron Farms to reduce setback for a 2,741 m² barn at 3649 Line 9
- Receive and give first and second readings to By‑law 28‑2025 for Hepburn Drain Branch A
- Adopt Confirmatory By‑law 29‑2025 to ratify council resolutions
Community Policing Advisory Committee
The Community Policing Advisory Committee will meet to approve the agenda, adopt minutes from the April 30 meeting, and receive monthly crime statistics and Crime Stoppers reports for April and May 2025.
- Approval of April 30, 2025 CPAC minutes
- Reception of Perth South monthly stats for April and May 2025
- Reception of Crime Stoppers reports for April and May 2025
- Update from Chief Skinner
- Next meeting scheduled for September 24, 2025
Council
The council will adopt the consent agenda and receive regular and special minutes from June 3, 2025. It will consider the Barber Drain report, set a Court of Revision for July 8, 2025, and authorize tenders closing June 30, 2025. The council will approve a $585,456.80 plus HST contract with Brantco Construction for Line 4 hot‑mix paving and related works. By‑laws for the Barber Drain, 2025 tax rates, and a confirmatory by‑law will receive first, second, and third readings.
- Adopt Barber Drain report and schedule Court of Revision for July 8, 2025; authorize tender call closing June 30, 2025
- Approve tender award to Brantco Construction for Line 4 hot‑mix paving – $585,456.80 plus HST
- By‑law 25‑2025 – Barber Drain: first and second readings
- By‑law 26‑2025 – 2025 Tax Rates: first, second, and third readings
- By‑law 27‑2025 – Confirmatory by‑law: first, second, and third readings
Council - Closed Session
The council will adjourn into a closed session under Section 239(2) of the Municipal Act to consider personal matters about identifiable individuals, including municipal employees, and any litigation or potential litigation affecting the municipality. The council will also approve the closed‑session minutes from December 5 2023 and March 4 2025. After the closed session, council will reconvene in open session.
- Adjournment into closed session under Section 239(2) of the Municipal Act
- Approval of closed‑session minutes from December 5 2023 and March 4 2025
- Discussion of personal matters about identifiable individuals, including municipal employees
- Discussion of litigation or potential litigation affecting the municipality
- Reconstitution of council in open session after closed session
Council
The Township of Perth South Council will adopt Zoning By-law Amendment ZN3-2025 affecting the property at 2804 Road 134. It will also accept the tender award for Line 4 hot‑mix paving on Perth Road 139‑151, a contract worth $585,456.80 plus HST to Brantco Construction. The council will approve the purchase of a 2024 Case 580 SN WT tractor backhoe for $211,457.28 plus HST and approve accounts payable of $186,662.57 for the period May 15‑28 2025. Finally, By‑law 24‑2025 will receive its first, second, and third readings.
- Zoning By‑law Amendment ZN3‑2025 for 2804 Road 134
- Tender award for Line 4 hot‑mix paving (Perth Road 139‑151) – $585,456.80 plus HST to Brantco Construction
- Purchase of 2024 Case 580 SN WT tractor backhoe – $211,457.28 plus HST
- Approval of accounts payable – $186,662.57 for May 15‑28 2025
- Confirmatory By‑law 24‑2025 to be given first, second, and third readings
Council
The Township of Perth South Council will hold a public meeting to discuss a zoning by-law amendment for 2804 Road 134. The body will also review financial reports, drainage petitions, and a fire services master plan proposal.
- Public meeting and proposed Zoning By-law Amendment ZN3-2025 for 2804 Road 134
- Approval of accounts payable for May 1 to 14, 2025, totaling $159,900.43
- Proposed deferral of 2024 unused Wellness budget ($25,000) and drains budget ($22,459) to 2025
- Council payroll for April 2025 totaling $10,561.86
- Proposal to dissolve the governance of two fire boards for Lucan Biddulph Fire Services
Council
Council will consider adopting the 2025 operating budget (a 14.69% increase) and capital budget (a 2.62% decrease). The meeting includes a decision on a road rehabilitation tender for Line 29 and the purchase of a new tractor backhoe.
- Tender award for Line 29 road rehabilitation to GIP Paving Inc. for $708,516.00 plus HST
- Approval of accounts payable for April 10 to 30, 2025, totaling $231,610.85
- Proposal to include a new or used tractor backhoe in the 2025 Budget
- Proposal to include Rathburn drain culvert replacement in the 2025 Budget
- Presentation on the Perth South Fire Master Plan by Emergency Management Group Inc.
Council
The Township of Perth South Council will hold a regular meeting on May 2, 2025, to confirm the agenda and conduct an education session on fire safety.
- Confirmation of the agenda
- Education session: Fire Essentials 101
Council
Council will discuss the 2025 draft capital budget and a proposed salary grid for staff and council. The meeting includes courts of revision for the Benner and Sgariglia drains and a tender award for building assessments.
- Approval of accounts payable for the period March 27 to April 9, 2025, totaling $803,257.15
- Tender award for Building Condition Assessment (BCA) services to ABSI
- Proposed adoption of the 2024 Gallagher salary grid for staff and council
- Court of Revision for the Benner Drain and second sitting for the Sgariglia Drain
- Approval of March 2025 council payroll totaling $6,162.94
Council
The Township of Perth South Council will hold its regular meeting on April 9, 2025. The agenda includes a tour of the Shakespeare Treatment Plant provided by Perth East staff. No formal motions or decisions are listed on the agenda.
- Tour of Shakespeare Treatment Plant
Council
The Township of Perth South Council will consider approving tenders for dust suppression and gravel maintenance, along with housekeeping zoning by-law amendments and a drain abandonment.
- Award 2025 Dust Suppressant Tender to 552976 Ontario Limited for $206,914.75
- Award 2025 Gravel Tender to McKenzie & Henderson Ltd. for $480,060.00
- Approve housekeeping zoning by-law amendment for all areas
- Consider zoning by-law amendments for 5788 Perth Line 8 and 4420 Perth Line 20
- Approve by-law to abandon portion of Bolton Drain Branch F
Council
The Township of Perth South Council will approve a $469,538.88 contract to replace Culvert 108 on Perth Oxford Road. It will also consider a minor variance for an accessory structure at 157 Huron Road, endorse a comprehensive zoning by‑law review, and adopt several drainage by‑laws and financial items.
- Award contract to Lavis Contracting Co. Limited for Culvert 108 replacement ($469,538.88)
- Approve minor variance for 157 Huron Road to increase accessory structure height to 5.5 m (271 m²)
- Endorse Comprehensive Zoning By‑law Review Terms of Reference and direct County Planning staff to begin the review
- Approve accounts payable of $659,941.32 for the period Feb 27‑Mar 12, 2025
- Adopt By‑laws 2‑2025, 3‑2025, and 4‑2025 for drainage works (McEwan Drain Branch E, McEwan Drain – C&M Crossing, Thompson Drain)
Council - Closed Session
The Township of Perth South Council will hold a closed session meeting on March 4, 2025, to discuss items under Section 239(2) of the Municipal Act, 2001, including personal matters about identifiable individuals.
- Approval of closed session minutes from December 3, 2024
- Discussion of personal matters regarding municipal employees
- Meeting adjournment into closed session under Section 239(2) of the Municipal Act
Council
Council will discuss a township-wide housekeeping zoning by-law amendment and various drainage projects. The body is also reviewing contracts for asset management and drainage construction.
- Public meeting for Housekeeping Zoning By-law Amendment ZN12-2025
- Award of $191,075.00 plus HST to DeJong Excavating for McEwan and Thompson Drains
- Proposed $22,000.00 agreement with Hemson for Asset Management Compliance Work
- Approval of accounts payable totaling $89,991.21 and $342,342.25
- Adoption of By-law 7-2025 for the Sgariglia Drain
Council - 18 Feb 2025 - CANCELLED
The scheduled meeting for February 18, 2025, was cancelled. The provided document contains the agenda for the cancelled session and minutes from a previous meeting on February 4, 2025.
- Proposed tender award to DeJong Excavating for $191,075.00 plus HST for McEwan and Thompson Drains
- Proposed agreement with Hemson for asset management compliance work at $22,000
- Proposed approval of accounts payable for $86,196.37 and $162,395.12
- Proposed By-law 7-2025 regarding the Sgariglia Drain
- Proposed request to abandon a portion of Bolton Drain Branch F
Council
The council will receive a report on the Township’s Fire Master Plan. It will discuss priorities for implementing the plan and how to fund them, either through the 2025 budget or by moving money from reserve accounts into a dedicated Fire Master Plan Reserve. The meeting also includes a confirmatory by‑law (By‑law 10‑2025) to adopt and ratify matters related to the plan.
- Receive CAO report on Fire Master Plan and identify short‑, medium‑ and long‑term implementation priorities.
- Consider allocating funds for the plan via the 2025 budget or re‑allocating reserve funds to a dedicated Fire Master Plan Reserve.
- Review opportunities to operationalize recommendations through existing fire service agreements with the Biddulph‑Blanshard Fire Board and the Perth East Fire Department Joint Advisory Committee.
- Consider the top ten recommendations of the plan, including creating a Community Safety Officer position, promoting residential sprinklers, and exploring a hazardous‑materials response agreement.
- Pass Confirmatory By‑law 10‑2025 to adopt, confirm and ratify matters dealt with by resolution.
Council
The Perth South Council is meeting to decide on infrastructure alternatives for a new subdivision at 123 Station Road and to fill a council vacancy. The body will also consider several drainage reports and minor variance applications for accessory structures.
- Proposed local municipal wastewater plant and new drinking water wells for 123 Station Road
- Approval of accounts payable for $226,025.55 and $181,711.98
- Minor variance requests for accessory structure heights at 217 Boyce Street and 3182 Road 122
- Proposed $10 registration fee increase for the 2025 SPAA Soccer Season
- Review of nominees for a Council vacancy
Community Policing Advisory Committee
The Community Policing Advisory Committee will consider and vote to approve the meeting agenda and the minutes from the November 27, 2024 session. It will receive for information the Perth South monthly police statistics for November and December 2024, the 2024 year‑end statistics for Stratford, Perth South and the Town of St. Marys, and the Crime Stoppers reports for November and December 2024. A resident, Doug Gooch of Kirkton, will present traffic concerns. The next meeting is scheduled for April 30, 2025.
- Approve agenda dated January 24, 2025
- Approve Community Policing Advisory Committee minutes from November 27, 2024
- Receive Perth South monthly police statistics for November and December 2024 (information)
- Receive 2024 year‑end statistics for Stratford, Perth South and Town of St. Marys (information)
- Receive Crime Stoppers reports for November and December 2024 (information)
Council
Council will hold a public meeting to decide on a zoning by-law amendment for 2454 Road 125. The body is also reviewing several drainage reports and approving municipal accounts. Additionally, the council will consider a drain petition from Matthew Giesbrecht.
- Zoning By-law Amendment Z9-2024 for 2454 Road 125
- Consent Application B46-2024 for 5788 Perth Line 8
- Approval of accounts payable for $350,585.80 and $34,273.59
- Drainage reports and tendering for McEwan Drain (Branch E and C&M Farms Crossing) and Thompson Drain
- Council payroll approval for December 2024 totaling $4,730.03