Brantford public meetings in 2021

City Council

Brantford City Council is meeting to consider a wide range of operational, financial, and planning items, including pre-approving $13.8 million in 2022 capital projects, setting the 2022 interim tax levy, and receiving an update on the city's COVID-19 response. The agenda also includes numerous by-laws, such as road dedications, fee changes, and policy amendments, as well as a motion to build a noise attenuation wall along Colborne Street West.

• 2022 Water and Wastewater Rate Study
• Corporate Security Guard Services Plan ($288,660 plus HST)
• Emergency Procurement for Ava Road Bridge lane reductions ($122,722)
• Year 2022 Capital Projects Funding Pre-Approvals ($13,847,000)
• 2022 Property Tax Policy and interim tax levy by-law

Council approved a large consent agenda including $13.8M in 2022 capital project pre-approvals, the 2022 property tax policy, and a settlement with CUPE on benefit plan amendments. It also approved a $150,000 grant to Wilfrid Laurier University for a cultural hub project, extended the corporate security guard pilot, and directed staff to design a noise attenuation wall on Colborne Street West. All votes were carried, with one recorded dissent on the emergency shelter system update and one on hybrid meeting support staffing.

• Approved $13,847,000 in 2022 capital project funding pre-approvals (11-0)
• Approved 2022 property tax policy with 10% capping limit (11-0)
• Ratified CUPE harmonized benefit plan settlement (11-0)
• Approved $150,000 grant to Wilfrid Laurier University for Cultural Hub at One Market (11-0)
• Extended corporate security guard pilot to July 31, 2022, $288,660 (11-0)
• Approved Heritage Grant of $3,825 for 175 Brant Avenue (11-0)
• Directed staff to design noise attenuation wall on Colborne Street West (11-0)
• Approved 10% increase to sports field user fees (11-0)

Special City Council

City Council will vote on the appointment of Councillor Rose Sicoli to various municipal bodies. These appointments follow her selection to fill the Ward 1 Council vacancy.

• Appointment of Rose Sicoli to Committee of the Whole – Planning and Administration
• Appointment of Rose Sicoli to Committee of the Whole – Operations
• Appointment of Rose Sicoli to Appointments Committee
• Appointment of Rose Sicoli to Estimates Committee
• Appointment of Rose Sicoli to Southwest Task Force, John Noble Home Committee of Management, Social Services Committee, and Vision Zero Road Safety Committee

At the special inaugural meeting, Councillor Rose Sicoli was sworn in and appointed to multiple committees, boards, and task forces. The appointments were approved unanimously (11-0), and two related by-laws were passed. No other substantive decisions were made.

• Appointed Councillor Sicoli to Committee of the Whole – Planning and Administration, Operations, Appointments, Estimates, Southwest Task Force, and John Noble Home Committee (11-0)
• Appointed Councillor Sicoli to Finance Committee and Vision Zero Road Safety Committee, replacing Councillor Vanderstelt (11-0)
• Passed By-law 232-2021 to amend committee appointment by-laws (11-0)
• Passed By-law 233-2021 to confirm proceedings of the special meeting (11-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider two heritage-related items: a notice of intention to demolish an accessory structure at 106 Oak Street (a listed property) and a proposed alteration to the designated property at 152 Brant Avenue. The committee will also approve minutes, set 2022 meeting dates, and receive updates from sub-committees.

• Notice of intention to demolish an accessory structure at 106 Oak Street (listed property)
• Proposed alteration to 152 Brant Avenue (designated under Part V of the Ontario Heritage Act, Application HA-09-21)
• Approval of 2022 meeting dates (8 dates listed)
• Request for research assistance regarding the Hayman family
• Sub-committee updates (Designation By-law Review, Heritage Education, Heritage Estates, Places of Worship, Prominence Point)

The Brantford Heritage Committee received a staff report on demolishing an accessory structure at 106 Oak Street but made no decision on it. The committee deferred a decision on a proposed alteration at 152 Brant Avenue to the January meeting, requesting more information on two-post signs and a sign by-law amendment. It also approved meeting minutes and 2022 meeting dates.

• Received staff report on demolition at 106 Oak Street (carried)
• Deferred alteration application HA-09-21 for 152 Brant Avenue to January meeting
• Approved November 29, 2021 minutes
• Approved 2022 meeting dates

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to elect a chair, receive monthly reports from its working groups (Community Supports, Economic Development, Safety and Security), and approve future meeting dates for January and February 2022. The agenda is largely procedural, with no major decisions or public hearings listed.

• Election of the Chair
• Receive staff report 2021-772: Working Groups Monthly Report with December updates from Community Supports, Economic Development, and Safety and Security working groups
• Approve January 20, 2022 and February 17, 2022 as future meeting dates
• Approve minutes from November 18, 2021 meeting

The Downtown Brantford Improvement Task Force received a staff report on working group updates and approved future meeting dates for January and February 2022. No substantive decisions were made beyond these procedural items.

• Received working groups monthly report (carried)
• Approved January 20, 2022 and February 17, 2022 as future meeting dates (carried)
• Approved minutes of November 18, 2021 meeting (carried)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists entirely of moving in-camera (closed to the public) to discuss four private and confidential reports: organizational realignment, restoration of a Field Howitzer Cannon, a tentative settlement for CUPE benefit plan amendments, and instructions on an OLT appeal to the Development Charges By-law. No public decisions or discussions are listed on the open agenda.

• In-camera: Organizational Realignment (2021-761)
• In-camera: Restoration of Field Howitzer Cannon (2021-760)
• In-camera: Tentative Settlement for CUPE Harmonized Benefit Plan (2021-618)
• In-camera: Request for Instructions on OLT Appeal to Development Charges By-law (2021-776)

The special meeting was held to consider four private and confidential items, including organizational realignment, restoration of a field howitzer cannon, a tentative CUPE benefit plan settlement, and instructions on an OLT appeal. Council voted 8-0 to move in-camera and discussed these items, then adjourned. No public decisions were made.

• Moved in-camera to discuss 4 confidential items (8-0)

Committee of the Whole - Planning and Administration

The Committee of the Whole – Planning and Administration is meeting to discuss and decide on several planning and administrative items, including the Brantford Accessibility Plan status update, a review of the Heritage Grant Program, a specific heritage grant application, street naming updates, and the Accessibility Advisory Committee's terms of reference. The committee will also consider resolutions on tow truck regulation, hybrid meeting staffing, and appointments to a utility holding company board, plus a notice of motion to name a park pavilion.

• Heritage Grant Program pilot extended to Dec 31, 2025, with staff delegated to approve grants
• Heritage grant of $3,825 for 175 Brant Avenue (Application HG-03-21)
• Resolution to investigate tow truck licensing and regulation
• Resolution to appoint Peter Ferraro, Gerry Remers, Terry Smith to Mergeco Holding Company board
• Notice of motion to name Rotary Centennial Waterworks Park Pavilion 'The Margot and Paul Williamson Family Pavilion'

The Committee of the Whole approved extending the Heritage Grant Program pilot to December 31, 2025, with administrative changes and delegated approval authority to staff. It also approved a $3,825 heritage grant for 175 Brant Avenue, updated the Accessibility Advisory Committee's terms of reference, and directed staff to investigate tow truck regulation. All decisions were carried unanimously except a resolution on hybrid meeting staffing, which passed 9-1.

• Extended Heritage Grant Program pilot to Dec 31, 2025 (10-0)
• Approved $3,825 heritage grant for 175 Brant Avenue (10-0)
• Approved updated Brantford Accessibility Advisory Committee terms of reference (10-0)
• Received 2021 Accessibility Plan status update (10-0)
• Directed staff to arrange street naming ceremonies for Leary and Rudd roads and Veteran's Memorial Parkway dedication (10-0)
• Directed staff to investigate tow truck regulation and engage public (10-0)
• Directed report on hybrid meeting staffing needs (9-1)
• Appointed Peter Ferraro, Gerry Remers, Terry Smith to Mergeco Holding Company board (10-0)

Special City Council

This special meeting of Brantford City Council is dedicated to filling the vacant Ward 1 councillor seat for the remainder of the 2018-2022 term. Council will hear presentations from 21 candidates in random order, then vote to appoint one. The appointment will be formalized by by-laws 230-2021 and 231-2021.

• 21 candidate presentations for Ward 1 vacancy
• Appointment by open Council voting process
• By-law 230-2021: Councillor Appointment
• By-law 231-2021: Confirming
• Hybrid meeting format (virtual and in-person)

Council appointed Rose Sicoli to fill the vacant Ward 1 councillor seat for the remainder of the 2018-2022 term. The appointment followed a revised open voting procedure, after a legal review found the previously planned blind ballot violated the Municipal Act. Sicoli won a majority in the second round of voting.

• Revised voting procedure to open vote, striking 'blind vote' and replacing 'ballot' with 'vote' (7-0)
• Prohibited debate prior to the appointment vote (7-0)
• Appointed Rose Sicoli as Ward 1 Councillor (71.43% in second round)
• Passed By-law 230-2021 to appoint Sicoli (7-0)
• Passed By-law 231-2021 to confirm proceedings (7-0)

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to receive the third quarter report (July-September 2021) on its operations, along with an arrears report. The board will also consider approving the minutes from its November 3, 2021 meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Third Quarter Report (July-September 2021) of LHC operations, Report 2021-708
• Appendix A - LHC 3rd Quarterly Report July to September 2021
• Appendix B - LHC 3rd Quarter Arrears Report
• Minutes of November 3, 2021 board meeting

The Brant and Brantford Local Housing Corporation Board of Directors approved all items on the agenda, including the minutes from the November 3, 2021 meeting and the Third Quarter Report (July-September 2021) of operations. The board also directed the City Clerk to forward the final resolution and staff report to the County of Brant. No other substantive decisions were made.

• Approved minutes of November 3, 2021 meeting
• Received Third Quarter Report (July-September 2021) of LHC operations
• Directed City Clerk to forward resolution and staff report to County of Brant

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to receive the third quarter operational report (July-September 2021) and to consider approving the 2022 operating and capital budgets. The agenda also includes approval of the September 8, 2021 meeting minutes. No other substantive items are listed.

• Third Quarter Report of Operational Management (Report 2021-711)
• 2022 Operating and Capital budgets approval
• September 8, 2021 meeting minutes
• Q3 arrears report and business unit breakdown included as appendices

The Brantford Municipal Non-Profit Housing Corporation Board of Directors approved the 2022 operating and capital budgets, including proposed expenditures, as part of the third quarter report. The board also received the third quarter operational report and approved the minutes from the September 8, 2021 meeting. No other substantive decisions were made.

• Approved 2022 operating and capital budgets with proposed expenditures (carried)
• Received third quarter report (July-September 2021) of operations
• Approved minutes of September 8, 2021 meeting

Social Services Committee

The Social Services Committee will receive updates on the emergency shelter system for winter 2021-22 and on homelessness data, and will consider approving continued security services at housing sites, including a month-to-month contract with Alert Security Services at Marlene Avenue until July 31, 2022. The committee will also review the annual update on the Brantford-Brant Municipal Housing Master Plan and the Affordable Housing Action Plan. All items are recommendations to Council.

• Approve continuation of month-to-month security services with Alert Security Services at Marlene Avenue until July 31, 2022
• Direct staff to include $154,100 (not including taxes) for annual security costs at Option 4 level of service in 2022 Housing operating budget
• Direct staff to include $49,375 (not including taxes) for five months of active camera monitoring in 2022 Housing operating budget
• Receive Emergency Shelter System Update for 2021-2022 Winter Season (Report 2021-684)
• Receive HIFIS Third Quarter Report and Homelessness By-Name List Information Update (Report 2021-705)

The Social Services Committee approved several items, including a winter emergency shelter system update, continued security services at Marlene Avenue until July 31, 2022, and participation in a security pilot project. They also received the annual housing master plan update and directed staff to clarify how proceeds from Woodlawn unit sales are allocated for affordable housing.

• Approved emergency shelter system update for 2021-2022 winter season (carried)
• Approved continuation of security services with Alert Security Services at Marlene Avenue until July 31, 2022 (carried)
• Approved continued participation in CSG Pilot Security Project at housing sites until July 31, 2022 (carried)
• Directed staff to report back in spring 2022 with options for security services from August 1, 2022 (carried)
• Directed inclusion of $154,100 for annual security costs and $49,375 for camera monitoring in 2022 Housing operating budget (carried)
• Received 2021 Annual Update on Brantford-Brant Municipal Housing Master Plan and Affordable Housing Action Plan (carried)
• Directed staff to provide clarification on Woodlawn unit sale proceeds allocation at January meeting (carried)

Finance Committee

The Finance Committee is meeting to consider several financial items, including a $150,000 grant to Wilfrid Laurier University for a cultural hub project, the 2022 property tax policy, a debt management policy update, and a quarterly reserve fund update. The committee will also review capital project funding and a temporary borrowing by-law for 2022.

• Proposed $150,000 grant to Wilfrid Laurier University for Cultural Hub at One Market, funded by Casino Legacy Reserve (RF0555)
• 2022 Property Tax Policy: no new optional classes, 10% capping limit, 30% vacant land reduction, $500 threshold for moving capped properties
• Debt Management Policy update (Finance Policy 015) to be presented for adoption
• Quarterly Reserve update: establish DC Child Care Reserve Fund (RF0423), rename RF0446 to Canada Community-Building Fund Reserve Fund
• Capital project funding: $140,000 for Corporate Security/Downtown Core cameras, $200,000 for CCTV upgrade at Market Centre Parkade

The Finance Committee approved a $150,000 grant to Wilfrid Laurier University for a cultural hub project at One Market, funded from the Casino Legacy Reserve. It also approved the 2022 Property Tax Policy, which maintains current tax rates and reductions, and set a 10% capping limit for commercial, industrial, and multi-residential properties. The committee approved several other items, including a debt management policy, reserve fund updates, and capital project funding, all to be presented to City Council for adoption.

• Approved $150,000 grant to Wilfrid Laurier University for Cultural Hub at One Market (5-0)
• Approved 2022 Property Tax Policy, including 10% capping limit and 30% vacant land reduction (5-0)
• Approved Debt Management Policy (4-1)
• Approved Quarterly Reserve and Reserve Fund Update, including new DC Child Care Reserve Fund (3-1)
• Approved temporary borrowing by-law for 2022 (3-1)
• Approved capital project funding: $140,000 for security cameras, $200,000 for CCTV upgrade (3-1)
• Approved Budget Items Balanced by Reserve/Reserve Fund Policy amendment (3-1)
• Received minutes of November 10, 2021 meeting (3-1)

Committee of the Whole - Operations

The Committee of the Whole - Operations is reviewing multiple reports and recommendations, including a $13.8 million pre-approval for 2022 capital projects, a $288,660 contract extension for security guard services, and a 10% increase to sports field user fees. The agenda also includes several road-related items, such as the Ava Road Bridge emergency procurement and lane reductions, and a request to name a natural area after Anne Westaway.

• 2022 Capital Projects Funding Pre-Approvals: $13,847,000 for ten projects
• Corporate Security Guard Services Plan: $288,660 plus HST, contract extension with Active Security Enterprises until July 31, 2022
• Brantwest Phase 2 Subdivision Agreement with Losani Homes, road dedications for Longboat Run West, Broddy Avenue, Holder Drive, Bee Crescent
• Ava Road Bridge: emergency procurement ($122,722) and non-competitive structural engineering contract with McIntosh Perry ($501,200)
• Sports field user fees increase by 10%

The Committee of the Whole Operations approved all consent and consideration items, including $13,847,000 in pre-approvals for 2022 capital projects. It also approved a $288,660 extension of the corporate security guard pilot until July 31, 2022, and directed staff to prepare options for a permanent program. A request to defer the 44 Elgin Street parking changes to February was approved, and a resolution to name a natural area 'Anne Westaway Meadows' was carried.

• Approved $13,847,000 in 2022 capital project funding pre-approvals (Item 6.1.6).
• Approved extending the Corporate Security Guard pilot project until July 31, 2022, at a cost of $288,660 plus HST (Item 6.1.2).
• Approved a non-competitive contract extension with Active Security Enterprises for security guard services until July 31, 2022 (Item 6.1.2).
• Approved the Brantwest Phase 2 Subdivision Agreement and road dedicating by-laws for Longboat Run West, Broddy Avenue, Holder Drive, and Bee Crescent (Item 6.1.3).
• Deferred the 44 Elgin Street tractor-trailer access improvements to the February Committee of the Whole Operations meeting (Item 6.1.7).
• Approved a 10% increase to sports field user fees (Item 6.1.14).
• Approved naming the protected open space lands bounded by Shellard Lane and Blackburn Drive as 'Anne Westaway Meadows' (Item 7.4).
• Directed staff to allow year-round free drop-off of residential yard waste at the Mohawk Street Landfill Site (Item 7.5).

Human Resources Committee

The Human Resources Committee is meeting electronically due to COVID-19. The agenda is mostly procedural, including roll call, declarations, and approval of previous minutes. The only substantive item is a private and confidential discussion about organizational realignment, which will be held in-camera.

• Organizational Realignment - 2021-761 (private session)
• Approval of minutes from November 2, 2021 meeting

The Human Resources Committee approved all consent items, including the November 2, 2021 minutes, with no items separated. No resolutions or notices of motion were presented. The committee then moved in-camera to discuss organizational realignment (2021-761) involving personal and labour relations matters. The meeting adjourned at 2:15 p.m.

• Approved all consent items, including November 2, 2021 minutes (carried)
• Moved in-camera for organizational realignment (2021-761) (carried)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a public hearing to decide two minor variance applications under the Planning Act. One application seeks approval for a deck projection at 71 Ravenwood Road, while the other seeks refusal for parking, landscaping, and lot area variances at 43 Maitland Street. The meeting is held electronically due to the COVID-19 pandemic.

• Application A44/2021: approve deck projection to 3.65 m into rear yard at 71 Ravenwood Road (2.5 m normally permitted)
• Application A43/2021: refuse variances at 43 Maitland Street for parking space length (4.8 m vs 5.6 m required)
• Application A43/2021: refuse variance for 45% landscaped open space in front yard (50% required)
• Application A43/2021: refuse variance for lot area of 260 m² (360 m² required for converted dwelling)
• Approval of November 3, 2021 meeting minutes

The Committee of Adjustment approved a minor variance for a deck at 71 Ravenwood Road (6-0) and, after initially refusing a conversion application for 43 Maitland Street (1-5), approved it on a subsequent motion (5-1). No other substantive decisions were made.

• Approved deck variance at 71 Ravenwood Road (6-0)
• Refused conversion variances at 43 Maitland Street (1-5)
• Approved conversion variances at 43 Maitland Street (5-1)
• Adopted minutes of November 3, 2021

War Memorials and Cenotaph Working Group

The War Memorials and Cenotaph Working Group is meeting electronically to handle routine items: roll call, conflict declarations, and approval of June 14, 2021 minutes. The only substantive item is a private and confidential discussion about the restoration of a Field Howitzer Cannon (item 2021-760). No public decisions are listed on the agenda.

• Private and confidential item: Restoration of Field Howitzer Cannon (2021-760)
• Approval of minutes from June 14, 2021 meeting

The War Memorials and Cenotaph Working Group approved the minutes from its June 14, 2021 meeting. No conflicts of interest, delegations, or notices of motion were recorded. The group then moved in-camera to discuss the restoration of the Field Howitzer Cannon, citing litigation and solicitor-client privilege, and adjourned immediately after returning to open session.

• Approved the June 14, 2021 meeting minutes
• Moved in-camera to discuss Restoration of Field Howitzer Cannon (2021-760) under litigation and solicitor-client privilege
• Adjourned at 3:04 p.m. after returning to open session

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is meeting electronically to receive updates on Vision Zero initiatives and automated speed enforcement, and to consider a staff recommendation to maintain current parking conditions on Buchanan Crescent. The meeting also includes election of chair and vice-chair, and approval of previous minutes.

• Vision Zero Initiatives Update (Report 2021-758) to be received
• Automated Speed Enforcement Update (Report 2021-742) with financial impact of $241,400 to be received
• On-street Parking Amendment – Buchanan Crescent (Report 2021-549) – staff directed to maintain current parking conditions
• Election of Chair and Vice Chair
• Approval of August 25, 2021 minutes

The Vision Zero Road Safety Committee elected Councillor Utley as Chair and Councillor Martin as Vice Chair for terms expiring November 29, 2022. The committee received reports on Vision Zero initiatives, automated speed enforcement (with a financial impact of $241,400), and an on-street parking amendment for Buchanan Crescent, directing staff to maintain current parking conditions. The minutes from the August 25, 2021 meeting were approved. No other substantive decisions were made.

• Elected Councillor Utley as Chair for a term to expire November 29, 2022.
• Elected Councillor Martin as Vice Chair for a term to expire November 29, 2022.
• Received Report No. 2021-758 'Vision Zero Initiative Update' (no financial impact).
• Received Report No. 2021-742 'Automated Speed Enforcement Update' (financial impact $241,400).
• Received Report No. 2021-549 'On-street Parking Amendment – Buchanan Crescent' and directed staff to maintain current parking conditions on Buchanan Street.
• Approved the minutes of the August 25, 2021 Vision Zero Road Safety Committee meeting.

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider two heritage grant items: a $3,825 grant application for 175 Brant Avenue and a review of the Heritage Grant Program pilot with proposed updates carrying $65,075 forward to 2025. The committee will provide comments to staff for future reports. Other agenda items include approving minutes, a verbal update on the Crystal Cottage relocation, and sub-committee updates.

• Heritage Grant Program Application for 175 Brant Avenue (HG-03-21) - $3,825 from Council Priorities Reserve
• Heritage Grant Program Pilot Period Review and Proposed Updates - $65,075 carried forward to 2025
• Crystal Cottage relocation verbal update
• Approval of October 25, 2021 minutes

The Brantford Heritage Committee approved comments supporting a $3,825 Heritage Grant for emergency repairs at 175 Brant Avenue, to be included in staff's report. It also endorsed extending the Heritage Grant Program to 2025 with administrative changes, recommending better outreach to property owners and real estate associations. The committee approved the October 25, 2021 minutes and received a verbal update on the Crystal Cottage relocation.

• Approved comments supporting the $3,825 Heritage Grant application for 175 Brant Avenue (HG-03-21)
• Approved comments strongly supporting the Heritage Grant Program extension to 2025 and staff's proposed changes
• Recommended including inquiry/consultation/application numbers in the program review report
• Recommended notifying all designated and listed property owners about the grant program by end of 2022
• Recommended notifying owners with property standards complaints about the grant program
• Recommended notifying owners of newly added Heritage Register properties about the grant program
• Recommended allocating remaining budget to additional advertising of the grant program
• Approved the minutes of the October 25, 2021 meeting

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting electronically. The main item is receiving the Corporate Climate Action Plan Annual Update and Emissions Inventory Update, covering 2019 and 2020 greenhouse gas emissions. The committee will also elect a chair and vice chair, adopt prior meeting minutes, and handle routine procedural items.

• Receive Corporate Climate Action Plan Annual Update and Emissions Inventory Update (2021-749)
• Election of Chair and Vice Chair
• Adopt minutes from September 23, 2021 meeting

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting electronically to elect a chair and vice-chair, and to consider two main items: approving an updated Terms of Reference (including changes to committee composition) and endorsing the 2021 Accessibility Plan Status Update. The meeting also includes adopting minutes from April 29, 2021.

• Election of Chair and Vice Chair
• Approval of BAAC Terms of Reference (Report 2021-561) and amendments to Schedule 5 of Chapter 26 of the Municipal Code
• Proposed committee composition of 10-17 members, including public appointees and nominees from organizations like CNIB, Canadian Hearing Society, and W. Ross MacDonald School
• Endorsement of Brantford Accessibility Plan 2021 Status Update (Report 2021-665)
• Adoption of April 29, 2021 meeting minutes

The Brantford Accessibility Advisory Committee approved amendments to its Terms of Reference, including a friendly amendment to add Vision Loss Rehabilitation Canada as a member category, and endorsed the 2021 Accessibility Plan Status Update. The committee also adopted the minutes from its April 29, 2021 meeting. No other substantive decisions were made.

• Approved the amended Terms of Reference for the Brantford Accessibility Advisory Committee, including a friendly amendment to include Vision Loss Rehabilitation Canada (VLRC) as a member category.
• Approved amendments to Schedule 5 of Chapter 26 of the City of Brantford Municipal Code, updating committee composition and staff liaison.
• Endorsed the Brantford Accessibility Plan 2021 Status Update.
• Adopted the minutes from the April 29, 2021 meeting.

User Fee and Non-Resident Review Task Force

The User Fee and Non-Resident Review Task Force is meeting to consider a report on Parks and Sports Field User Fees. The main item is a recommendation to increase sports field rates by 10% for 2022, which would generate an estimated $33,650 in additional revenue. The task force will also review minutes from a previous meeting and may discuss other fee-related matters.

• Proposed 10% increase to sports field rates (report 2021-690)
• Estimated $33,650 increased revenue from fee hike
• Directive to review arena ice rental rates and report back
• By-law to repeal and replace Schedule 1 of Fees and Charges By-law 52-2021

The task force received report 2021-690 on Parks & Sports Field User Fees and directed staff to increase sports field rates by 10% per Appendix C, with a by-law to be presented to City Council. It also directed staff to review arena ice rental rates and report back, and to consult with owners of the Gilkison Street baseball diamond. The report will be forwarded to field user groups for input before Committee of the Whole discussion. The September 7, 2021 minutes were approved.

• Received report 2021-690 on Parks & Sports Field User Fees
• Directed staff to increase sports field rates by 10% per Appendix C
• Directed that a by-law to repeal and replace Schedule 1 of Fees and Charges By-law 52-2021 be presented to City Council
• Directed staff to review arena ice rental rates and report back to next task force meeting
• Directed staff to consult with owners of Gilkison Street baseball diamond
• Directed that report 2021-690 be forwarded to field user groups for input
• Approved minutes of September 7, 2021 task force meeting

Special City Council

This is a special city council meeting with a single substantive item: a motion to move in-camera to discuss legal advice regarding 282 Stanley Street. The closed session will cover property security, potential land acquisition or disposition, litigation, and solicitor-client privileged advice. The rest of the agenda is procedural (roll call, declarations, adjournment).

• In-camera discussion of 282 Stanley Street legal advice
• Closed session topics: property security, land acquisition/disposition, litigation, solicitor-client privilege

The special meeting was called to order and all present members confirmed no conflicts of interest. Council voted unanimously (7-0) to move in-camera to consider a private item regarding 282 Stanley Street, covering legal advice, property security, land acquisition/disposition, and litigation. No other substantive decisions were made; the meeting adjourned at 5:47 p.m.

• Moved in-camera to discuss 282 Stanley Street legal advice (carried 7-0)
• Adjourned at 5:47 p.m. after in-camera session

Brantford Airport Board

The Brantford Airport Board is meeting to receive presentations from Hamilton Flight Training and Latitude Air Ambulance, along with updates on airside operations, facilities, and the 2022 operating and capital budget. The board will also consider adopting the minutes from its October 20, 2021 meeting. No votes on substantive items are listed; most agenda items are for receiving information.

• Presentation from Hamilton Flight Training on a Brantford Airport base proposal
• Presentation from Latitude Air Ambulance
• 2022 Internal Operating Budget Review template for the airport
• Facilities report and CYFD Brantford report
• Adoption of October 20, 2021 board minutes

City Council

Brantford City Council is meeting to consider a range of reports and by-laws, including the sale of city-owned land at 84 Market Street for $3.05 million, several cost-sharing agreements with the County of Brant, and a borrowing by-law for $3.15 million. The agenda also includes routine items such as minutes, proclamations, and committee reports on topics like water meters, climate reporting, and a healthy aging action plan.

• Sale of 84 Market Street to Vicano Developments Limited for $3,050,000
• Authorization to borrow $3,150,000 via amortizing debentures (By-law 222-2021)
• Cost-sharing agreements with County of Brant for social services, provincial offences, paramedic services, and John Noble Home
• Proclamation of November 25 as International Day for the Elimination of Violence Against Women
• Quarterly casino update reporting $896,832 in revenue

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to receive an update on its engagement campaign findings and to receive the monthly report from its working groups, including updates from the Community Supports, Economic Development, and Safety Security groups. The agenda is largely procedural, with no votes on new proposals.

• DBITF Engagement Campaign Findings update to be received
• Working Groups Monthly Report (2021-710) to be received
• Community Supports Working Group November update
• Economic Development Working Group November update
• Safety Security Working Group November update

The Downtown Brantford Improvement Task Force received an update on engagement campaign findings and a monthly report on working groups, with no substantive decisions made. The minutes from the October 14, 2021 meeting were approved.

• Received DBITF Engagement Campaign Findings update (carried)
• Received Working Groups Monthly Report (carried)
• Approved minutes of October 14, 2021 meeting (carried)

Property Standards Committee

The Property Standards Committee will hear six appeals from property owners contesting Property Standards Orders issued by the city. Staff recommend denying all six appeals and upholding the orders. The meeting also includes approval of previous minutes and a status update on prior appeals.

• Appeal by Alois Sablatnig, 44 Oxford Street, Order #68-21
• Appeal by Khurshid Anwar Dost, 95 Spring Street, Order #65-21
• Appeal by Sasa Cvetkovic, 209 Dalhousie Street, Order #76-21
• Appeal by CASAM Land for Letterio Spano, 453 Mount Pleasant Road, Order #73-21
• Appeals by owners of 475 and 489 Colborne Street, Orders #81-21 and #75-21

The Property Standards Committee heard six appeals and upheld all property standards orders, granting extensions for compliance in most cases. The committee confirmed and upheld orders for properties at 44 Oxford Street, 95 Spring Street, 209 Dalhousie Street, 453 Mount Pleasant Road, 475 Colborne Street, and 489 Colborne Street. Extensions were granted to June 30, 2022, January 31, 2022 (adjournment), May 31, 2022, February 28, 2022, and February 28, 2022 (with a December 31, 2021 deadline for some items) respectively. The meeting also adopted the minutes from September 29, 2021.

• Allowed appeal for 44 Oxford Street, upheld Order #68-21, granted extension to June 30, 2022
• Allowed appeal for 95 Spring Street, upheld Order #65-21, adjourned hearing to January 31, 2022
• Allowed appeal for 209 Dalhousie Street, upheld Order #76-21
• Allowed appeal for 453 Mount Pleasant Road, upheld Order #73-21, granted extension to May 31, 2022
• Allowed appeal for 475 Colborne Street, upheld Order #81-21, granted extension to February 28, 2022
• Allowed appeal for 489 Colborne Street, upheld Order #75-21, granted extensions to February 28, 2022 and December 31, 2021
• Adopted minutes of September 29, 2021

Appointments Committee

The Appointments Committee is meeting to consider approving council member appointments to various committees, boards, and task forces for the 2021-2022 term. The committee will also review minutes from a previous meeting and discuss, in a private session, the appointment of citizen members to several committees.

• Approval of council appointments to committees and task forces for term ending November 15, 2022
• Review of Appointments Committee minutes from April 14, 2021
• Private session to appoint citizen members to Brantford Accessibility Advisory Committee, Brantford Heritage Committee, and Community Heritage and Cultural Space Task Force

The Appointments Committee approved the appointment of council members to various committees, boards, and task forces for the 2021-2022 term, and changed the Human Resources Committee composition to 5 members. Minutes from April 14, 2021 were approved. The committee then moved in-camera to discuss citizen appointments, and adjourned without further public decisions.

• Approved council appointments to committees, boards, and task forces for 2021-2022 term (7-0)
• Changed Human Resources Committee composition to 5 council members (7-0)
• Approved minutes from April 14, 2021 Appointments Committee meetings (7-0)
• Moved in-camera to discuss citizen appointments to three committees (7-0)

Finance Committee

The Brantford Finance Committee is meeting to consider several financial items, including receiving the external auditor's independence letter, engagement letter, and audit plan, updating the General Reserves and Reserve Funds policy, authorizing negotiations for a one-year banking services agreement with the Royal Bank of Canada (with an option to extend one year), and adopting a new Capital Budget Management and Control Policy. The committee will also receive quarterly reports on contracts awarded and casino revenue.

• Receive External Auditor Annual Independence Letter, Engagement Letter, and Audit Plan (2021-693)
• Update Finance Policy 009 – General Reserves and Reserve Funds (2021-675)
• Authorize negotiation of one-year banking services agreement with Royal Bank of Canada, with option to extend one year (2021-701)
• Adopt Capital Budget Management and Control Policy, repealing Finance Policies 001 and 003 (2021-676)
• Quarterly Casino Update reports $896,832 in revenue (2021-699)

The Finance Committee approved all items on the agenda, including authorizing the Director of Finance to negotiate a one-year banking services agreement with the Royal Bank of Canada (with an option to extend one year) as a non-competitive procurement. It also received the external auditor's independence letter, engagement letter, and audit plan, and approved an update to Finance Policy 009 on General Reserves and Reserve Funds. All votes were unanimous (5-0) among those present, with two members arriving after the initial consent vote.

• Approved all consent items and items for consideration not separated (3-0)
• Authorized negotiation of one-year banking services agreement with RBC, with option to extend one year (consent)
• Received report on Capital Budget Management and Control Policy, with by-law to be presented to Council (consent)
• Received quarterly contracts awarded report for July-Sept 2021 (consent)
• Received quarterly casino update with $896,832 revenue (consent)
• Approved external auditor independence letter, engagement letter, and audit plan (5-0)
• Approved update to Finance Policy 009 on General Reserves and Reserve Funds (5-0)

Committee of the Whole - Planning and Administration

The Committee of the Whole (Planning and Administration) is meeting to discuss and recommend decisions on several planning and administrative items, including a subdivision plan revision, heritage property listings, a fire department by-law update, and proposed traffic changes. The agenda also includes consent items such as minutes from previous meetings. No final decisions are made here; recommendations will go to Council.

• Red-line revision to Draft Plan of Subdivision 29T-21502 for TCA Business Park East Phase 2 (north of future Oak Park Road extension, east of Wright Street)
• Adding properties to the Heritage Register as non-designated listed properties (Report 2021-619)
• Proposed amendments to Municipal Code Chapter 478 (Signs) to include digital sign regulations
• Fire Department Establishing and Regulating By-law update, including request for 8 additional firefighters for 2022 budget
• Notices of motion: all-way stop at Evelyn & Bernard Streets, 40 km/hr speed limit on Sandra Street

The Committee of the Whole approved a red-line revision to the draft plan of subdivision for TCA Business Park East Phase 2, consolidating eight industrial blocks into one and eliminating a cul-de-sac. All other agenda items, including heritage register additions, signage for Prominence Point, and a fire department by-law update, were also approved unanimously. Several items were referred to the Estimates Committee for 2022 budget consideration.

• Approved red-line revision to draft plan of subdivision 29T-21502 for TCA Business Park East Phase 2 (10-0)
• Approved adding properties in Appendix B of Report 2021-619 to the Heritage Register (10-0)
• Approved signage for Prominence Point with funding up to $5,925 from Public Art Reserve and operating budget (10-0)
• Approved directing staff to prepare a by-law amending Chapter 478 (Signs) to include digital sign regulations (10-0)
• Approved updating the Fire Department Establishing and Regulating By-law and referring 8 new firefighters to Estimates Committee (10-0)
• Approved Heritage Committee 2022 Priorities, amended to use existing 2022 budget (10-0)
• Approved Development Application Process Review and directed staff to report back on implementation (10-0)
• Approved City comments on County of Brant Draft Official Plan (10-0)

Special City Council

This is a special City Council meeting with a short agenda. The only substantive items are two matters to be discussed in a closed (in-camera) session: a city-county cost sharing initiative and the presentation of offers for the sale of 84 Market Street. No public decisions are scheduled.

• Closed session: City-County Cost Sharing Initiative (2021-704)
• Closed session: Presentation of Offers for the Sale of 84 Market Street (2021-696)

The special meeting was held to consider two confidential items: a City-County Cost Sharing Initiative and the sale of 84 Market Street. Council voted unanimously (10-0) to move in-camera (closed session) to discuss these items. No substantive decisions were made in open session; the meeting adjourned after the closed session.

• Moved in-camera to discuss City-County Cost Sharing Initiative (10-0)
• Moved in-camera to discuss sale of 84 Market Street (10-0)

Committee of Adjustment

The Committee of Adjustment approved all four applications before it, including a fourplex conversion at 18 Stirton Avenue, two lot severances at 106 Oak Street, and a specialty grocery store at 139-141 Charing Cross Street. All decisions were carried unanimously with 6-0 recorded votes. The committee also appointed a new Secretary-Treasurer and approved 2022 meeting dates.

• Approved fourplex conversion at 18 Stirton Avenue with reduced gross floor area of 30 m²/unit (6-0)
• Approved lot severance B23/2021 and variances A40/2021 at 106 Oak Street (6-0)
• Approved lot severance B24/2021 and variances A41/2021 at 106 Oak Street (6-0)
• Approved specialty grocery store at 139-141 Charing Cross Street (6-0)
• Removed Sean House and appointed Alexandra Mathers as Secretary-Treasurer
• Approved 2022 meeting dates for the Committee of Adjustment

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors will meet electronically on November 3, 2021. The main item for consideration is a staff report recommending the decommissioning of the K3D in-suite heating and ventilation system at 24 Colborne Street (Lorne Towers) and returning to the pre-K3D system, with a financial impact of $6,300. The board will also receive minutes from its September 8, 2021 meeting.

• Decommissioning of Hydronic Heat Control System (K3D) at 24 Colborne Street (Lorne Towers) – financial impact $6,300
• Direct staff to return to pre-K3D heating and ventilation system
• Forward final resolution and staff report to the County of Brant
• Minutes of September 8, 2021 board meeting

The board approved decommissioning the K3D hydronic heat control system at 24 Colborne Street (Lorne Towers), with a financial impact of $6,300, and directed staff to return to the pre-K3D heating and ventilation system. An amendment was also carried directing staff to attempt to recover operational costs and to provide an in-camera meeting with the City of Brantford's Legal Staff regarding a legal opinion. The main motion, as amended, was carried.

• Approved decommissioning of K3D hydronic heat control system at 24 Colborne St (Lorne Towers), $6,300 (carried)
• Directed staff to return to pre-K3D heating and ventilation system at 24 Colborne St (carried)
• Directed staff to attempt to recover operational costs associated with decommissioning (amendment carried)
• Directed staff to provide in-camera meeting with City of Brantford's Legal Staff for legal opinion (amendment carried)
• Approved minutes of September 8, 2021 meeting (carried)

Social Services Committee

The Social Services Committee is meeting to consider a report on the Assisted Funeral Services Transition Review, which recommends extending the current agreement with Tranquility Burial & Cremation Services Inc. for four more years. The committee will also receive the Ontario Works 2021-2022 Business Plan and approve its minutes from the previous meeting.

• Extension of agreement with Tranquility Burial & Cremation Services Inc. for 4 years until February 28, 2026, as non-competitive procurement
• Continuation of vendor of record opportunity for eligible service providers in Brantford or County of Brant for 4 years
• Receipt of Ontario Works 2021-2022 Business Plan (no financial impact)
• Approval of Social Services Committee minutes from October 6, 2021

The committee approved extending the agreement with Tranquility Burial & Cremation Services Inc. for four years until February 28, 2026, as a non-competitive procurement, and continued the vendor of record opportunity for eligible service providers. An amendment was added to allow fee increases, family personalization purchases, and weekend burials at staff discretion. The motion carried 6-3, with Councillor Antoski abstaining due to a conflict of interest. The Ontario Works 2021-2022 Business Plan was also received and forwarded to the County of Brant.

• Approved extension of agreement with Tranquility Burial & Cremation Services Inc. for 4 years to Feb 28, 2026 (6-3)
• Approved continuation of vendor of record opportunity for eligible service providers for 4 years to Feb 28, 2026 (6-3)
• Approved amendment to include fee schedule increases of 5%, family personalization purchases, and weekend burials at staff discretion (6-3)
• Received Ontario Works 2021-2022 Business Plan and directed City Clerk to forward to County of Brant (carried)
• Approved minutes of October 6, 2021 Social Services Committee meeting (carried)

Committee of the Whole - Operations

The Committee of the Whole - Operations is considering several staff reports and resolutions. Key items include an update on the water meter replacement project, a new climate implications section for staff reports, approval of non-competitive procurement for equipment standardization, road dedication by-laws for Macklin Street and Dennis Avenue, a Healthy Aging Strategy action plan funded from the Casino Legacy Reserve, and a report on recording closed session meetings. The committee will also debate resolutions on including a library in the Southwest Community Centre, endorsing 20 new long-term care beds at John Noble Home, and consulting the Gretzky family about memorializing Walter Gretzky's parking spot.

• Advanced Metering Infrastructure (AMI) and water meter replacement project update (2021-614)
• Launch of 'Climate and Environmental Implications' section for staff reports (2021-655)
• Approval of non-competitive procurement for equipment, parts, supplies and services for 5 years (2021-69)
• Road dedication by-laws for Macklin Street and Dennis Avenue (2021-522)
• Healthy Aging Strategy 2022-2024 Action Plan, funded with $106,595 from Casino Legacy Reserve (2021-498)

The Committee of the Whole approved all consent items and several reports, including the Advanced Metering Infrastructure update, a climate implications section for staff reports, and a five-year standardization of equipment procurement. It endorsed the inclusion of a library branch in the Southwest Community Centre project (9-1) and the addition of 20 long-term care beds at John Noble Home (10-0). A motion to record closed session meetings was referred to a Council education session.

• Approved consent items including road dedication by-laws for Macklin Street and Dennis Avenue (10-0)
• Approved Advanced Metering Infrastructure and water meter replacement project update (10-0)
• Approved launch of 'Climate and Environmental Implications' section for staff reports (10-0)
• Approved five-year non-competitive procurement standardization for equipment, parts, supplies and services (10-0)
• Approved Healthy Aging Strategy 2022-2024 Action Plan with $106,595 from Casino Legacy Reserve (10-0)
• Referred motion to record closed session meetings to a Council education session (10-0)
• Endorsed library inclusion in Southwest Community Centre project (9-1)
• Endorsed addition of 20 long-term care beds at John Noble Home (10-0)

Human Resources Committee

The Human Resources Committee is meeting to consider a staff report on an organizational update for Environmental Services, which includes financial impacts for 2022 wastewater and water operations. The committee will also review minutes from its October 5, 2021 meeting, including a private and confidential session. The meeting is held electronically due to the COVID-19 pandemic.

• Environmental Services Organizational Update (Report 2021-686) with financial impact: Wastewater Operations $3,143, Water Operations ($1,134)
• Direct staff to proceed with organizational structure update and realign budgets and accounts
• Approval of minutes from October 5, 2021 Human Resources Committee meeting
• Approval of private and confidential minutes from October 5, 2021

The Human Resources Committee approved all items on the agenda, including an organizational update for Environmental Services. The update directs staff to realign budgets and accounts for 2022, with a financial impact of $3,143 for wastewater operations and ($1,134) for water operations. No items were separated for discussion, and no conflicts of interest were declared.

• Approved all Items for Consideration and Consent (moved by Councillor Antoski, seconded by Councillor Sless)
• Received Staff Report 2021-686 on Environmental Services Organizational Update
• Directed staff to proceed with organizational structure update and realign budgets and accounts as outlined in Report 2021-686
• Approved minutes of Human Resources Committee meetings from October 5, 2021 (including private and confidential)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to receive a report on the Development Application Process Review and direct staff on next steps, including an implementation plan for staffing recommendations and an action plan. The agenda also includes a consent item on a site alteration permit chronology for 21 Hill Ave. and approval of previous meeting minutes.

• Development Application Process Review report (2021-612) to be received
• Staff directed to report staffing implementation plan to Human Resources Committee by end of Q4 2021
• Staff directed to report action plan and implementation roadmap to task force in December 2021
• 21 Hill Ave. Site Alteration Permit Chronology memo to be received
• Minutes of September 22, 2021 task force meeting to be received

The Building Construction Process Review Task Force received a report on the Development Application Process Review and directed staff to report back with an implementation plan for staffing recommendations by the end of Q4 2021, and an action plan and implementation roadmap in December 2021. The task force also received a memo on the 21 Hill Ave. site alteration permit chronology and approved the September 22, 2021 minutes. A notice of motion was introduced to review the security deposit process for builders and developers, directing staff to report on comparisons with other municipalities, partial refunds, key project stages, caps on securities, barriers to inspections, and average return times.

• Received Development Application Process Review report (2021-612)
• Directed staff to report to Human Resources Committee on staffing implementation plan by end of Q4 2021
• Directed staff to report to Task Force in December 2021 with action plan and implementation roadmap
• Received 21 Hill Ave. Site Alteration Permit Chronology memo
• Approved minutes of September 22, 2021 meeting
• Waived Procedural By-law to introduce notice of motion on security deposit process
• Directed staff to report on security deposit process improvements

Special City Council

This special council meeting is largely procedural, with the only substantive item being a private, in-camera discussion of a proposed land exchange on Hardy Road with Telephone City Aggregates, which has a financial impact of $38,507.16. The meeting also includes roll call, declarations of conflicts of interest, and adjournment.

• Hardy Road land exchange with Telephone City Aggregates (financial impact $38,507.16)
• In-camera session for proposed acquisition or disposition of land

The special council meeting was held to consider a single item: a proposed land exchange with Telephone City Aggregates involving Hardy Road. Council voted 9-1 to move in-camera to discuss the item, which was the only substantive action taken. No decisions were made in open session, and the meeting adjourned shortly after.

• Moved in-camera to discuss Hardy Road Land Exchange with Telephone City Aggregates (9-1)

City Council

Brantford City Council is meeting to consider a range of items, including declaring a vacancy on Council, approving the purchase of office space at 150 Colborne Street for $300,000, and receiving reports on COVID-19, budgets, and zoning. Several by-laws are scheduled for adoption, covering topics from short-term rentals to parking and fees.

• Declare Ward 1 Councillor seat vacant (2021-682)
• Approve $300,000 purchase of Unit 2, 150 Colborne Street for Harmony Square (2021-647)
• Endorse 20 new long-term care beds at John Noble Home (notice of motion)
• Approve 2022 fees and charges by-law, estimated $849,670 revenue increase (2021-644)
• Adopt zoning by-law amendments for short-term rentals city-wide (PZ-03-21)

Council approved the creation of an Indigenous Affairs Officer position reporting to the CAO and Mayor, with costs included in the 2022 operating budget (9-1). Council also declared a vacancy for the Ward 1 Councillor seat and directed the City Clerk to advertise and appoint a replacement at a special meeting on December 11, 2021, instead of holding a by-election (7-3).

• Approved creation of Indigenous Affairs Officer position (9-1)
• Declared Ward 1 Councillor seat vacant, directed appointment process instead of by-election (7-3)
• Approved short-term rental accommodations zoning amendments city-wide (9-0)
• Approved zoning amendment for medical clinic at 294 Lynden Road
• Approved $300,000 acquisition of Harmony Square office space (9-1)
• Approved land exchange with Telephone City Aggregates, net payment to City of $38,507.16 (10-0)
• Approved 2022 draft paramedic services budget in principle (9-0)
• Approved increased grants for sewer lateral and lead water service replacement

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider three applications to alter designated heritage properties on Brant Avenue, plus recommendations for new signage and a branding campaign for Prominence Point. The committee will also review a list of properties proposed for the Heritage Register and set its priorities for 2022.

• Proposed alterations to 72, 135, and 175 Brant Avenue, all designated under the Ontario Heritage Act (applications HA-06-21, HA-07-21, HA-08-21)
• Public Art Subcommittee recommendations for Prominence Point signage, including up to $2,675 for an interpretive sign, $2,500 for identifier signage, and $750 for wayfinding signs
• Heritage Register Project Part 2 – Phase A: properties recommended for listing as non-designated heritage properties
• Brantford Heritage Committee priorities for 2022, with an estimated financial impact of $7,500
• Reimbursement of up to $775 for committee members' registration costs for the Ontario BIA Association's 'Accessing our Heritage' web conference

The Brantford Heritage Committee approved three applications to alter designated properties on Brant Avenue (72, 135, and 175) as recommended by staff. It also approved funding for signage at Prominence Point, endorsed including all candidates and objectors in the Heritage Register listing, and referred 2022 priorities to the budget process. No other substantive decisions were made.

• Approved alteration at 72 Brant Avenue (HA-06-21)
• Approved alteration at 135 Brant Avenue (HA-07-21)
• Approved alteration at 175 Brant Avenue (HA-08-21)
• Approved up to $2,675 for interpretive sign at Prominence Point from Public Art Reserve
• Approved up to $2,500 for identifier signage at Prominence Point from Public Art Reserve
• Approved up to $750 for wayfinding signage from 2022 operating budget
• Approved including all candidates and objectors in Heritage Register Phase A listing
• Referred 2022 Committee priorities to Estimates Committee for budget consideration

Special City Council

This is a special city council meeting with a single substantive item: a motion to move in-camera to consider a legal opinion and request for direction regarding 282 Stanley Street. The closed session is justified under provincial rules covering property security, land acquisition/disposition, litigation, and solicitor-client privilege. No other business is on the agenda.

• In-camera discussion of legal opinion and request for direction on 282 Stanley Street
• Closed session citing property security, land acquisition/disposition, litigation, and solicitor-client privilege
• Meeting held electronically due to COVID-19 pandemic

The special council meeting was held to consider a private and confidential item regarding legal opinion and direction for 282 Stanley Street. Council voted 8-1 to move in-camera, with Councillor VanTilborg opposed. No substantive decisions were made in open session; the meeting adjourned at 4:40 p.m.

• Moved in-camera to discuss legal opinion and direction for 282 Stanley Street (8-1)

Brantford Airport Board

The Brantford Airport Board is meeting electronically to receive a presentation on a proposed land purchase by Tony Henrique, and to adopt minutes from its May 18, 2021 meeting. The board will also receive updates from the airport manager on outside operations and on facilities operations and maintenance. No votes on the land purchase are scheduled; it is only a presentation.

• Presentation on proposed land purchase by Tony Henrique
• Adoption of May 18, 2021 board minutes
• Airport manager's report on outside operations
• Facilities operations and maintenance update

Special City Council

This is a special City Council meeting held electronically. The only substantive item is a motion to move in-camera to discuss the property at 282 Stanley Street, covering security, land acquisition or disposition, litigation, and solicitor-client privilege. The rest of the agenda is procedural (roll call, declarations, adjournment).

• In-camera discussion of 282 Stanley Street (property security, acquisition/disposition, litigation, legal advice)
• Meeting held electronically due to COVID-19; livestream at brantford.ca/VirtualCouncil
• Public observation by phone: 1-855-703-8985 or 1-647-374-4685, Meeting ID 822 0085 2222

The special meeting consisted solely of a motion to move in-camera to discuss item 3.1 (282 Stanley Street), covering property security, land acquisition/disposition, litigation, and solicitor-client privilege. The motion carried 8-1, with Councillor Carpenter opposed. No substantive decisions were made in open session.

• Moved in-camera to discuss 282 Stanley Street (8-1)

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to receive monthly reports from its working groups on community supports, economic development, and safety and security, along with a communication and engagement update. The agenda is largely procedural, with no major decisions or public hearings listed.

• Working Groups Monthly Report (2021-659) with appendices on community supports, economic development, and safety and security
• Communication and Engagement Update and Schedule
• Minutes from September 9, 2021 meeting

The Downtown Brantford Improvement Task Force approved a motion to rename the 'Business Success Consultation' to the 'Economic and Cultural Vitality Consultation'. They also received staff reports on working group statuses and a communication and engagement update. No other substantive decisions were made; the meeting was largely procedural.

• Renamed 'Business Success Consultation' to 'Economic and Cultural Vitality Consultation' (carried)
• Received working groups monthly report (carried)
• Received communication and engagement update and schedule (carried)
• Approved minutes of September 9, 2021 meeting (carried)

Finance Committee

The Brantford Finance Committee is meeting to discuss two main items: the draft 2022 Paramedic Services budget, which includes a $246,671 operating budget increase, and early approval of 2022 fees, estimated to increase revenue by $849,670. The committee will also consider consent items, including minutes from the previous meeting.

• Paramedic Services Draft 2022 Budget (2021-640) with $246,671 operating increase; staff directed to send comments to County of Brant before Nov 1, 2021
• Amend Fees and Charges By-law 52-2021 for early approval of 2022 fees (2021-644), estimated $849,670 revenue increase
• Consent item: Finance Committee minutes from September 15, 2021

The Finance Committee approved all budget reports, items for consideration, and consent items not separated for discussion, including early approval of 2022 fees and charges. The paramedic services draft 2022 budget was approved as amended, directing staff to include the city's share of a new ambulance purchase in the 2022 capital budget and to send a resolution to the County Clerk. The meeting was procedural with no presentations or delegations.

• Approved all non-separated budget reports, items for consideration, and consent items (3-1)
• Approved amendments to Fees and Charges By-law 52-2021 for early approval of 2022 fees (3-1)
• Approved Paramedic Services Draft 2022 Budget as amended (4-0)
• Directed staff to prepare a letter to County of Brant regarding paramedic budget concerns (amended)
• Directed City Clerk to send resolution to County Clerk before November 1, 2021 (4-0)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development is meeting to consider several items, including a zoning by-law amendment for a medical clinic at 294 Lynden Road, a city-wide zoning amendment to permit short-term rental accommodations, a request to fund the Brantford Mixed Doubles Curling Classic, and a lease agreement with Brant Community Healthcare Systems. The committee will also discuss delegating planning authority and receive minutes from previous meetings.

• Zoning amendment PZ-04-21 for 294 Lynden Road to allow medical clinic, medical office, and pharmacy
• City-wide zoning amendment PZ-03-21 to permit short-term rental accommodations in residential zones
• Funding request up to $65,915.29 for Brantford Mixed Doubles Curling Classic, with deficit up to $59,915.29
• Lease and option to purchase for lands at 311 St. Paul Avenue and 225 Terrace Hill Street to Brant Community Healthcare Systems
• Delegation of authority to streamline planning processes, including fee for exemption from draft plan of condominium

The Committee of the Whole approved zoning by-law amendments to permit short-term rental accommodations where residential uses are allowed, with a 9-0 vote. A request to fully fund the Brantford Mixed Doubles Curling Classic was defeated (4-6). The committee also approved a zoning amendment for 294 Lynden Road, a delegation of authority for planning processes, and a lease agreement with Brant Community Healthcare Systems.

• Approved short-term rental zoning amendments (9-0)
• Approved zoning amendment for 294 Lynden Road (10-0)
• Approved delegation of authority for planning processes (10-0)
• Approved lease and option to purchase for Brant Community Healthcare Systems (10-0)
• Defeated funding request for Brantford Mixed Doubles Curling Classic (4-6)

Special City Council

This is a special City Council meeting with a brief public portion followed by a closed (in-camera) session. Council will consider three confidential items: Fleet Services staffing changes, a settlement for an assessment appeal, and acquiring office space at Harmony Square. No decisions are expected in the open meeting.

• Fleet Services Staffing Changes - 2021-537 (private, personnel/labour)
• Confidential info on Minutes of Settlement for Assessment Appeal - 2021-649 (litigation)
• Harmony Square - Acquisition of Office Space - 2021-647 (land acquisition)

The special council meeting was entirely procedural, with no public decisions made. Council voted to move in-camera to discuss three confidential items: Fleet Services staffing changes, a settlement for an assessment appeal, and the acquisition of office space at Harmony Square. The motion to go in-camera for items 3.1 and 3.2 passed unanimously (10-0), while the motion for item 3.3 passed 7-3. The meeting adjourned at 2:36 p.m.

• Moved in-camera for items 3.1 and 3.2 (10-0)
• Moved in-camera for item 3.3 (7-3)

Committee of Adjustment

The Brantford Committee of Adjustment is meeting electronically to hold statutory public hearings and vote on six applications. These include requests for minor variances to zoning rules (sign illumination, lot coverage, lot area for a converted dwelling) and consents to sever land parcels. The committee will also consider minutes from its August and September meetings.

• A36/2021: 300 Fairview Drive — allow flashing sign 14 m from residential zone (40 m required)
• A33/2021: 21 Slater Street — allow accessory building lot coverage of 14% (10% max)
• A31/2021: 118 Usher Street — allow converted dwelling on 272 m² lot (360 m² required)
• B19/2021: 30 Grandview Street — sever 370 m² parcel, retain 480 m²
• B22/2021: 232 Mount Pleasant Street — sever 585.9 m² parcel, retain 565.1 m²

The Committee of Adjustment approved all six applications on the agenda, each by a unanimous 7-0 recorded vote. The approvals included variances for a church sign, a garage, a converted dwelling, and three property severances. No applications were denied or tabled.

• Approved electronic sign variance at 300 Fairview Drive (7-0)
• Approved garage lot coverage variance at 21 Slater Street (7-0)
• Approved converted dwelling lot area variance at 118 Usher Street (7-0)
• Approved lot severance at 30 Grandview Street (7-0)
• Approved lot severance and variance at 23 Robinson Avenue (7-0)
• Approved lot severance at 232 Mount Pleasant Street (7-0)

Social Services Committee

The Social Services Committee will receive the Live Well Brantford-Brant Q2 update and evaluation report, and consider approving a single-source contract extension with St. Leonard's Community Services Inc. for the youth program component, up to $260,000 for 2022. The committee will also consider directing staff to continue operating the adult program components through December 2022. The agenda includes only this substantive item, plus routine items like minutes and roll call.

• Contract extension with St. Leonard's Community Services Inc. for LWBB Youth Program, Jan 1–Dec 31, 2022, upset limit $260,000
• Direct staff to operate LWBB Adult Program Components for one more year to end of December 2022
• Receive Live Well Brantford-Brant Q2 Results and Evaluation Report (2021-458)
• Forward final resolution and staff report to County of Brant

The Social Services Committee approved a report on the Live Well Brantford-Brant Q2 update, including a single-source procurement to St. Leonard's Community Services Inc. for continued youth program delivery from January 1 to December 31, 2022, with an upset limit of $260,000. The committee also directed staff to sign the contract extension, continue operating adult program components through December 2022, and forward the resolution to the County of Brant. The minutes from the September 8, 2021 meeting were approved as consent.

• Approved single-source procurement to St. Leonard's Community Services Inc. for LWBB Youth Program, $260,000 upset limit (carried)
• Directed staff to sign contract extension with St. Leonard's Community Services Inc. (carried)
• Directed staff to continue LWBB Adult Program Components through December 2022 (carried)
• Directed City Clerk to forward resolution and report to County of Brant (carried)
• Approved minutes of September 8, 2021 Social Services Committee meeting (carried)

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole for Operations and Administration is meeting to discuss and decide on several items, including a proposed increase to grants for private sewer lateral and lead water service line replacements, a recommendation to postpone the 2022 Ontario 55+ Winter Games, and updates to traffic and parking by-laws. The committee will also consider reports on natural burials, the Southwest Community Centre project, and procedural updates. A resolution proposes raising the sewer lateral grant to $2,000 and the lead service grant to $1,500, with annual program funding increased to $120,000 each.

• Resolution to increase Private Sanitary Sewer Lateral Replacement Grant to 50% of cost up to $2,000 and Lead Financial Incentive Program grant to $1,500, with annual funding raised from $100,000 to $120,000 each
• Recommendation to postpone the 2022 Ontario 55+ Winter Games to a later date
• Proposal to amend traffic by-law 37-83 to change yield right-of-way signs to stop signs at various locations
• Directive to include a Cemetery Master Plan project in the 2022 Capital Budget
• Proposal to put the library inclusion in Phase 3 of the Southwest Community Centre and Park project on hold

The Committee of the Whole approved several items, including a natural burials project for the 2022 capital budget, traffic sign changes, parking by-law housekeeping, a recommendation to postpone the 2021 Ontario 55+ Winter Games, and a hold on the library inclusion in the Southwest Community Centre project. It also approved an updated Appointments Policy (7-2) and procedural by-law updates (8-1), and established a new Community Heritage & Cultural Space Task Force (9-0). A resolution to increase sewer and lead service grant funding was referred to the Estimates Committee.

• Approved natural burials project for 2022 Capital Budget (9-0)
• Approved traffic control changes: yield signs to stop signs at various locations (9-0)
• Approved housekeeping amendments to Albion Street parking by-laws (9-0)
• Approved recommendation to postpone 2021 Ontario 55+ Winter Games (9-0)
• Approved holding library inclusion in Southwest Community Centre Phase 3 (9-0)
• Approved Appointments Policy and Chapter 26 update, as amended (7-2)
• Approved Procedural By-law Updates and disbanded Meeting Process Review Task Force (8-1)
• Referred sewer lateral and lead service grant increase to Estimates Committee (9-0)

Human Resources Committee

The Human Resources Committee is meeting electronically due to COVID-19. The agenda is mostly procedural, including roll call, declarations of conflict, and approval of previous minutes. The only substantive item is a private, in-camera discussion of Fleet Services Staffing Changes, citing personal matters and labour relations.

• Private session on Fleet Services Staffing Changes (2021-537)
• Approval of September 7, 2021 minutes
• Meeting held electronically due to COVID-19

The Human Resources Committee approved all consent items, including the September 7, 2021 minutes, with no items separated. No resolutions or notices of motion were presented. The committee then moved in-camera to discuss fleet services staffing changes, citing personal and labour relations matters, and adjourned at 2:07 p.m.

• Approved all consent items, including September 7, 2021 minutes (carried)
• Moved in-camera for Fleet Services Staffing Changes (2021-537) (carried)

Property Standards Committee

The Property Standards Committee is meeting to consider an appeal by 1849438 Ontario Ltd, owner of 14 Ann Street, against Property Standards Order #21-21. The committee is being asked to deny the appeal and uphold the order. The agenda also includes routine items such as roll call, declarations of interest, and approval of previous minutes.

• Appeal by 1849438 Ontario Ltd regarding Property Standards Order #21-21 for 14 Ann Street
• Recommendation to deny appeal and confirm order
• Approval of minutes from June 30, 2021 meeting

The Property Standards Committee heard an appeal from 1849438 Ontario Ltd. regarding Property Standards Order #21-21 for a deteriorating retaining wall at 14 Ann Street. The owner requested more time for repairs, but the committee voted to confirm and uphold the order. The committee also adopted the minutes from the June 30, 2021 meeting.

• Appeal by 1849438 Ontario Ltd. for 14 Ann St denied; Order #21-21 confirmed and upheld (carried)
• Minutes of June 30, 2021 Property Standards Committee meeting adopted (carried)

City Council

Brantford City Council is meeting to decide on tax adjustments totaling $185,212.69, transition to hybrid meeting operations, and ratify a collective agreement. The agenda includes several proclamations, including Walter Gretzky Day, and reports on housing, budget, and road safety.

• Tax adjustments of $185,212.69 under Municipal Act Sections 357-359
• Transition to hybrid Council meetings with $5,400 encoder purchase and $25,350 operating costs
• Ratification of APAE collective agreement for 2021-2024
• Proclamations: Walter Gretzky Day (Oct 8), Islamic History Month, Dress Purple Day, Fire Prevention Week
• 2021 2nd Quarter Variance Report with estimated $1.1 million surplus

City Council approved a $6.15M debenture at 2.27% over 15 years to finance Fire Station 2 Relocation ($3M), Market Parkade Rehabilitation ($2.2M), and Police Facility Roof Replacement ($950K). Council also approved tax adjustments totaling $185,212.69, ratified a collective agreement with APAE, and directed staff to enter the Red Light Camera program with 6 proposed locations. A request to fund a curling tournament was deferred pending outstanding information from the organizer.

• Approved $6.15M debenture for capital projects (9-0)
• Approved tax adjustments of $185,212.69 (8-0)
• Ratified APAE collective agreement 2021-2024 (9-0)
• Directed staff to enter Red Light Camera program with 6 locations (9-0)
• Approved $3,200 heritage grant for 176 Wellington Street (9-0)
• Deferred curling tournament funding request (5-4)
• Approved $100K for Trail Safety Audit RFP, referred to 2022 Estimates (7-2)
• Approved all-way stops at Echo Place intersections (9-0)

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera to discuss Emergency Dispatching Services (item 2021-562), citing labour relations, confidential commercial information, and negotiation strategy. The meeting is held electronically due to COVID-19. No public decisions or discussions are listed on the agenda.

• In-camera discussion of Emergency Dispatching Services (2021-562), financial impact: None
• Closed session justified under labour relations, trade secret, and negotiation strategy exemptions
• Meeting held electronically; livestream at brantford.ca/VirtualCouncil
• Public observation via phone: 1-855-703-8985 or 1-647-374-4685, Meeting ID 889 0556 9003

The special meeting was called to consider a single confidential item regarding emergency dispatching services. Council voted unanimously to move in-camera to discuss the item, which was permitted under labour relations and commercial confidentiality provisions. No other substantive decisions were made, and the meeting adjourned shortly after.

• Moved in-camera to discuss emergency dispatching services (6-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to consider two proposed alterations to designated properties on Brant Avenue, approve its 2022 priorities, and discuss funding for conference attendance and signage at Prominence Point. The agenda also includes routine items like minutes and sub-committee updates.

• Proposed alteration to 72 Brant Avenue (Application HA-06-21)
• Proposed alteration to 135 Brant Avenue (Application HA-07-21)
• 2022 Heritage Committee Priorities with $7,500 financial impact
• Funding up to $775 for members to attend Accessing our Heritage Virtual Conference
• Signage for Prominence Point with up to $5,925 in funding

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to consider endorsing an Environment and Climate Change Assessment Tool, receive a video update from the committee, and hear a verbal climate action update. The agenda is otherwise routine, including roll call, declarations, minutes, and adjournment.

• Endorsement of Environment and Climate Change Assessment Tool
• ESPAC Video Update presentation by Rochelle Rumney, Adam Hislop, and Ken Burns
• Climate Action Update (verbal)
• Minutes from February 18, 2021 meeting

The committee endorsed the Environment and Climate Change Assessment Tool and supported its implementation. It also received updates on the ESPAC video library and ongoing climate action programs, and approved the minutes from the February 18, 2021 meeting. No other substantive decisions were made.

• Endorsed Environment and Climate Change Assessment Tool (carried)
• Received ESPAC Video Update (carried)
• Received Climate Action Update (carried)
• Approved February 18, 2021 meeting minutes (carried)

Meeting Process Review Task Force

The Meeting Process Review Task Force is considering two reports: one updating the Appointments Policy and Chapter 26 of the Municipal Code, and another amending the Procedural By-law (Chapter 15). The task force also plans to approve its March 3, 2020 minutes and, if the procedural by-law update is adopted, disband after completing its mandate.

• Report 2021-502: Appointments Policy and Chapter 26 Boards and Committees Duties-Functions update (no financial impact)
• Report 2021-629: Procedural By-law updates to Chapter 15 of the Municipal Code
• Motion to repeal and replace Corporate-028 Appointments Policy (Appendix A to Report 2021-502)
• Motion to amend Chapter 26 of the Municipal Code (Appendix B to Report 2021-502)
• Proposed disbanding of the Meeting Process Review Task Force after by-law adoption

The Meeting Process Review Task Force approved updates to the appointments policy and procedural by-law, and then voted to disband after completing its mandate. The changes will be presented to City Council for adoption.

• Approved appointments policy update (2021-502) (carried)
• Approved procedural by-law update (2021-629) (carried)
• Disbanded the Meeting Process Review Task Force (carried)
• Approved minutes from March 3, 2020 (carried)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to receive a report on the development application process and to discuss a proposal to delegate planning authority. The task force will also elect a chair and vice-chair, and consider minutes from a previous meeting.

• Development Application Process Review report (2021-617) to be received
• Delegation of Authority for Planning Processes report (2021-49) to be received, with task force comments to be included
• Election of Chair and Vice-Chair
• Minutes from September 11, 2020 meeting to be approved

The Building Construction Process Review Task Force elected Councillor Sless as Chair and Councillor Carpenter as Vice-Chair. It received two reports on development application process review and delegation of authority for planning processes, with comments to be forwarded to the Committee of the Whole. No substantive decisions were made beyond receiving the reports and approving prior minutes.

• Councillor Sless acclaimed Chair
• Councillor Carpenter acclaimed Vice-Chair
• Received Development Application Process Review report (carried)
• Received Delegation of Authority report and included task force comments (carried)
• Approved minutes from September 11, 2020 (carried)

Finance Committee

The Brantford Finance Committee is meeting to consider several financial items, including authorizing a $3.15 million long-term loan for a supportive housing project, approving a $6.15 million debenture for capital projects, and launching a public engagement campaign for the 2022 budget. The committee will also receive routine reports on the Q2 budget variance, investments, contracts, and reserves.

• Authorization to apply for $3,150,000 OILC financing for supportive housing at Marlene Avenue site
• Debenture of $6,150,000 at 2.27% over 15 years for Fire Station 2 Relocation ($3M), Market Parkade Rehabilitation ($2.2M), Police Facility Roof Replacement ($950K)
• Funding shift: $2.43M from debt to reserves for Ashgrove Streetlight Conversion, Landfill Gas Collection, Mohawk Park Accessible Playground
• 2022 City Budget public engagement campaign using Let's Talk Brantford and paid media
• 2021 Q2 variance report estimates $1.1 million surplus

The Finance Committee approved the 2022 City Budget public engagement campaign, including a budget simulator and partnership with Laurier Brantford Research. It also approved applying to OILC for $3,150,000 in long-term financing for the supportive housing project at the Marlene Avenue site, and approved a $6,150,000 debenture for capital projects including Fire Station 2 Relocation. All items were carried unanimously (4 to 0).

• Approved 2022 City Budget public engagement campaign, funded from remaining Asset Management Plan funds
• Approved application to OILC for $3,150,000 long-term financing for supportive housing at Marlene Avenue site
• Approved issuing a $6,150,000 debenture at 2.27% over 15 years for Fire Station 2, Market Parkade, and Police Facility Roof
• Approved funding three projects from reserves instead of debt: Ashgrove Streetlight Conversion, Landfill Gas Collection, Mohawk Park Playground
• Received 2021 2nd Quarter Variance Report with estimated $1.1 million surplus
• Received Quarterly Status Report of Contracts Awarded for April-June 2021
• Received Treasurer's Semi-Annual Investment Report for 2021
• Received Quarterly Reserve and Reserve Fund Update

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists of routine procedural items (roll call, declarations) and two items to be discussed in a closed in-camera session: ratification of a collective agreement with APAE for 2021-2024, and a risk analysis of capital projects. No public decisions or discussions are listed on the open agenda.

• Ratification of Collective Agreement with APAE, Jan 1, 2021 to Dec 31, 2024 (Item 3.1)
• Risk Analysis of Capital Projects (Item 3.2)

The special meeting was entirely procedural: Council voted 8-0 to move in-camera to discuss two confidential items — ratification of a collective agreement with APAE for 2021-2024 and a risk analysis of capital projects. No public decisions were made, and the meeting adjourned at 3:16 p.m.

• Moved in-camera to discuss APAE collective agreement ratification (8-0)
• Moved in-camera to discuss capital projects risk analysis (8-0)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development is holding a statutory public meeting on proposed 2021 development charge rates and by-law, and will consider several items including a curling tournament sponsorship, a heritage grant, a new zoning by-law work plan, and an official plan update. The meeting is held electronically due to COVID-19.

• Statutory public meeting on 2021 Development Charges Background Study and proposed by-law to adopt Chapter 261 and repeal Chapter 262
• Request from Epsilon Productions for Brantford Mixed Doubles Curling Classic, with financial impact up to $65,915.29 and proposed 4-year sponsorship at up to $1,500/year
• Heritage Grant application HG-02-21 for 176 Wellington Street, $3,200 from Council Priorities Reserve
• New Comprehensive Zoning By-law work plan and establishment of a Zoning By-law Task Force
• Resolution requesting Ontario government permission and funding for Brant Community Healthcare System redevelopment

The Committee of the Whole approved funding for the Brantford Mixed Doubles Curling Classic, subject to CBC national televising, and approved a $3,200 heritage grant for 176 Wellington Street. They also established a Zoning By-law Task Force, received the 2021 Development Charges Background Study, and passed resolutions requesting provincial support for hospital redevelopment and road safety improvements.

• Approved curling tournament funding up to $65,915.29, subject to CBC national TV confirmation (7-1)
• Approved $3,200 heritage grant for 176 Wellington Street (7-0)
• Established Zoning By-law Task Force with council members (8-0)
• Received 2021 Development Charges Background Study, by-law to be presented Oct 26 (8-0)
• Requested Ontario government permission and funding for BCHS hospital redevelopment (8-0)
• Directed staff to install No Parking on southwest side of Ridgewood Drive (8-0)
• Directed staff to install all-way stop and school zone signs at Longboat Run/Edith Monture (8-0)
• Approved minutes and consent items (8-0)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to receive a draft report on the development application process and to discuss delegating authority to streamline planning processes. The meeting is largely procedural, including elections for chair and vice-chair, and will forward comments on the delegation report to the Committee of the Whole.

• Election of Chair and Vice-Chair
• Development Application Process Review Draft Report (2021-606) to be received
• Delegation of Authority for Planning Processes (2021-49) to be received with comments forwarded
• Minutes from September 11, 2020 meeting to be approved

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting electronically to discuss updates to the Facility Accessibility Design Standards and to approve revisions to its own terms of reference, including changes to committee composition and staff liaison. The meeting also includes elections for chair and vice-chair, and approval of previous minutes.

• Forward comments on 2020 Amendments to Facility Accessibility Design Standards (FADS) to staff
• Approve revised BAAC Terms of Reference (Report 2021-561)
• Amend Schedule 5 of Chapter 26 to update committee composition (10-17 members) and add Accessibility Coordinator as staff liaison
• Remind departments to consult BAAC under AODA
• Election of Chair and Vice-Chair

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to receive updates from working groups on economic development, community supports, and safety and security. Members will vote on implementing a community engagement campaign for downtown improvement running from September 13 to October 15, 2021.

• Community Engagement Campaign 2021-601 to be implemented Sept 13-Oct 15, 2021
• Economic Development, Tourism and Community Programs update to be received
• Community Supports Working Group update to be received
• Safety and Security Working Group verbal update to be received
• Minutes from August 12, 2021 meeting for approval

The Downtown Brantford Improvement Task Force approved implementing a community engagement campaign from September 13 to October 15, 2021. It also received updates from working groups on economic development, community supports, and safety and security. No conflicts of interest or delegations were reported.

• Approved all Items for Consideration and Consent Items (4.1 and 4.2)
• Received the Economic Development, Tourism and Community Programs Working Group Update
• Received the Community Supports Working Group update
• Received the Safety and Security Working Group verbal update
• Implemented the DBITF Community Engagement Campaign from September 13 to October 15, 2021
• Approved the minutes of the August 12, 2021 meeting

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting electronically to receive the second quarter (April–June 2021) operations report and approve the minutes from its May 5, 2021 meeting. The board will also direct the City Clerk to forward the final resolution and staff report to the County of Brant. No other substantive decisions are listed on the agenda.

• Second Quarter Report (April–June 2021) of LHC operations, Report 2021-428
• Direct City Clerk to forward final resolution and staff report to County of Brant
• Approval of May 5, 2021 board minutes

The Brant and Brantford Local Housing Corporation Board of Directors met on September 8, 2021, and approved the consent items, which included the minutes from May 5, 2021, and the Second Quarter Report (April-June 2021) of operations. The report was received, and the City Clerk was directed to forward the resolution and report to the County of Brant. No other substantive decisions were made.

• Approved consent items including May 5, 2021 minutes (carried)
• Received Second Quarter Report (April-June 2021) of LHC operations (carried)
• Directed City Clerk to forward final resolution and staff report to County of Brant (carried)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting electronically to receive the second quarter operational report (April–June 2021) and approve minutes from its May 5, 2021 meeting. The agenda is largely procedural, with no new decisions or public hearings listed.

• Second Quarter Report of Operational Management (Report 2021-429), financial impact: none
• Minutes of May 5, 2021 board meeting
• Meeting held electronically due to COVID-19 pandemic

The Brantford Municipal Non-Profit Housing Corporation Board of Directors met on September 8, 2021, with no declarations of conflict, presentations, or items for consideration. The board approved all consent items, which included the minutes from May 5, 2021, and received the Second Quarter Report (April–June 2021) of operations. The meeting adjourned shortly after at 9:41 a.m.

• Approved consent items as a group, including the May 5, 2021 minutes.
• Received Report 2021-429, the Second Quarter Report (April–June 2021) of operations.

Southwest Task Force

The Southwest Task Force is meeting to receive a project overview for the Southwest Community Centre and Park and to consider directing staff to put the inclusion of a library in Phase 3 on hold pending approvals from the Library Board and City Council. The meeting also includes receiving the quarterly project update and minutes from the January 27, 2021 meeting.

• Staff Report 2021-296: Southwest Community Centre and Park Project Overview
• Motion to put library inclusion in Phase 3 on hold pending Library Board and City Council approvals
• Staff Report 2021-600: Southwest Community Centre and Park Project Quarterly Update
• Minutes of Southwest Task Force meeting of January 27, 2021

The Southwest Task Force approved all items on its agenda, including receiving staff reports on the Southwest Community Centre and Park project. It directed staff to put the inclusion of the library in Phase 3 of the project on hold, pending approvals from the Library Board and City Council. The meeting adjourned at 6:01 p.m.

• Approved all items for consideration and consent as presented
• Received Staff Report 2021-296, Southwest Community Centre and Park Project Overview
• Directed staff to put library inclusion in Phase 3 of the project on hold, pending Library Board and City Council approvals
• Received Staff Report 2021-600, Southwest Community Centre and Park Project Quarterly Update

Social Services Committee

The Social Services Committee is meeting to receive updates on Indigenous-led child care, homelessness data, and children's services, and to consider a resolution on development incentives for affordable housing. The agenda includes several staff reports with no financial impact, plus consent items on a point-in-time homelessness count and social assistance renewal. A resolution directs staff to report on current affordable housing incentives by fall 2021.

• Resolution: staff to report on affordable housing development incentives by fall 2021
• Indigenous Led Early Learning and Child Care Update (2021-434)
• Homelessness HIFIS Second Quarter Report and By-Name List Update (2021-545)
• Children's Services and Early Years Update, including 10-Year Child Care Plan directive (2021-465)
• Brantford-Brant 2021 Point-in-Time Count and Federal Reaching Home Update (2021-418)

The Social Services Committee approved all consent items and directed staff to develop a 10-Year Child Care Plan for Council before March 31, 2022. It also passed a resolution directing staff to report back by Fall 2021 on current affordable housing development incentives and research additional options. All reports were received and forwarded to the County of Brant.

• Approved all consent items and items for consideration as listed.
• Received the Indigenous Led Early Learning and Child Care Update (2021-434) and forwarded it to the County of Brant.
• Received the 2021 Point-in-Time Count and Federal Reaching Home Reporting Update (2021-418) and forwarded it to the County of Brant.
• Received the Social Assistance Renewal Update (2021-586) and forwarded it to the County of Brant.
• Received the HIFIS Second Quarter Report and Homelessness By-Name List Update (2021-545) and forwarded it to the County of Brant.
• Received the Children's Services and Early Years Update (2021-465) and directed staff to develop a 10-Year Child Care Plan before March 31, 2022.
• Directed staff to report back to Council and Brant County Council by Fall 2021 on current affordable housing incentives and research other options.

Human Resources Committee

The Human Resources Committee is meeting to consider a staff report on restructuring Community Services and Social Development administrative support positions related to housing, homelessness, and family income stability. The report has no financial impact. The committee will also review minutes from its August 3, 2021 meeting.

• Report 2021-525: Housing & Homelessness and Family & Income Stability Service Provision Review and Realignment
• Direct staff to implement changes outlined in Report 2021-525
• Review of Human Resources Committee minutes from August 3, 2021

The Human Resources Committee approved Report 2021-525, directing staff to implement changes to housing, homelessness, and family and income stability services. The report had no financial impact. All consent items, including minutes from the August 3, 2021 meeting, were also approved.

• Approved Report 2021-525 on Housing & Homelessness and Family & Income Stability service review (all in favor)
• Approved consent items including minutes from August 3, 2021 meetings

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole (Operations and Administration) is considering several reports and resolutions, including a red light camera program, an asset management plan, and a trail safety audit. The meeting includes both items for discussion and consent items, with recommendations to be forwarded to City Council.

• Red light camera program: staff directed to enter program with 6 locations, $601,000 annual cost, reserve account for revenues
• Trail safety audit resolution: $100,000 from RF0537 for RFP, $200,000 annual capital for improvements
• Edge Street and Delamere Street urbanization: Alternative 5 (multi-use trail, parking bays, sidewalk) to be included in 2022 Capital Forecast
• Asset Management Plan for core assets: CAO appointed as executive lead for compliance with Ontario Regulation 588/17
• Bell Canada damage repair resolution: create list of impacted addresses, request repairs, letter to Minister of Canadian Heritage

The Committee of the Whole approved a red light camera program for six locations, with an amendment to defer operating costs to the 2022 budget as an unmet need and to establish a reserve for net revenues. The committee also approved the 2021 Asset Management Plan, all-way stop controls at three Echo Place intersections, and an amended Edge Street and Delamere Street urbanization plan. Resolutions were passed to address Bell Canada property damage and to conduct a trail safety audit.

• Approved red light camera program with 6 locations, amended funding (7-1)
• Approved 2021 Asset Management Plan, Core Assets (8-0)
• Approved all-way stop controls at Hamilton/Avondale, Hamilton/Albemarle, Hampton/Rowanwood (7-1)
• Approved Edge Street and Delamere Street urbanization with amended sidewalk location (8-0)
• Approved resolution to create list of Bell Canada damage addresses and send letter to Minister (8-0)
• Approved trail safety audit RFP funded at $100,000 and $200,000 annual capital (8-0)
• Received COVID-19 Support System Community Forum Report (8-0)
• Received Climate Change Action Plan Update (8-0)

User Fee and Non-Resident Review Task Force

The User Fee and Non-Resident Review Task Force is meeting to review the City of Brantford's user fees, as outlined in report 2021-494. The task force will consider receiving the report, scheduling future meetings quarterly, and directing staff to prepare a detailed review of Parks-Sports Fields user fees for the next meeting. This is a working session focused on fee policy, not a final decision-making meeting.

• Review of City User Fees report 2021-494
• Proposal to schedule task force meetings quarterly
• Direct staff to review Parks-Sports Fields user fees, including subsidy/cost recovery, user numbers, comparator analysis, and affordability
• Attachments include 2021 Fees and Charges By-law Schedule 1 and draft fee policy framework from Abbotsford

The User Fee and Non-Resident Review Task Force received report 2021-494 on city user fees and decided to meet quarterly. Staff were directed to prepare a report for the next meeting reviewing Parks-Sports Fields user fees, including subsidy/cost recovery estimates, user details, comparator analysis, and affordability. An amendment added the County of Brant, Oxford County, Woodstock, Haldimand County, Norfolk County, Hamilton, Waterloo Region, Guelph, and Barrie to the comparator group. Councillor Sless was elected Chair and Councillor Vanderstelt Vice-Chair for terms expiring September 7, 2022.

• Elected Councillor Sless as Chair and Councillor Vanderstelt as Vice-Chair for one-year terms
• Received report 2021-494 on city user fees
• Scheduled task force meetings on a quarterly basis
• Directed staff to prepare a Parks-Sports Fields user fee review for the next meeting
• Amended the motion to include specific municipalities in the comparator group
• Carried the amended motion 5.1 as amended

Committee of Adjustment

The Brantford Committee of Adjustment is holding a public hearing to decide three applications: a minor variance for a cannabis production facility at 59 Roy Boulevard, two variances for utility equipment at 87 Stauffer Road, and a consent and variance package for a lot severance at 11 Milton Street. The agenda includes statutory public hearings and items for consideration, with decisions to be made on each application.

• A31/2021: Approve 390 m separation for cannabis facility at 59 Roy Blvd (400 m required)
• A32/2021: Approve unscreened transformer and 2.2 m setback at 87 Stauffer Rd
• B18/2021 & A29/2021: Approve severance and variances at 11 Milton St (lot areas 365 m² and 416 m², front yard 5.7 m, rear yards 6.5 m and 3.0 m)

The Committee of Adjustment approved three applications. A minor variance for a cannabis processing facility at 59 Roy Boulevard was approved 7-0, allowing a reduced separation distance from residential lands. A variance for an electrical transformer at 87 Stauffer Road was also approved 7-0. A consent and variance for 11 Milton Street, allowing a lot severance and reduced yard requirements, was approved 5-2.

• Approved minor variance for cannabis facility at 59 Roy Blvd (7-0)
• Approved transformer variance at 87 Stauffer Rd (7-0)
• Approved consent and variances for 11 Milton St (5-2)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The only substantive item is a private, in-camera discussion of a Brantford Energy Task Force report, including a potential merger of the Brantford Energy Corporation with Cambridge and North Dumfries Energy Plus. The rest of the agenda is procedural (roll call, declarations, adjournment).

• In-camera discussion of Brantford Energy Task Force Report #2021-08-26
• Potential merger of Brantford Energy Corporation with Cambridge and North Dumfries Energy Plus (item 2021-568)
• Items considered under solicitor-client privilege and confidential commercial/financial information

The special council meeting on August 30, 2021, was largely procedural. Council voted 9-1 to move into a closed session to discuss a potential merger of Brantford Energy Corporation with Cambridge and North Dumfries Energy Plus, citing solicitor-client privilege and confidential commercial information. No substantive decisions were made in open session; the meeting adjourned at 4:05 p.m.

• Moved in-camera to discuss Brantford Energy Corporation potential merger (9-1)

Special City Council

This special City Council meeting focuses on the proposed merger of Brantford Energy Corporation with Cambridge/North Dumfries Energy Plus. Council will receive the business case report (2021-570), hear presentations on the merger and its communication strategy, and consider a resolution from an earlier in-camera meeting. The agenda also includes a recommendation to disband the Brantford Energy Task Force.

• Brantford Energy Corporation business case for merger with Cambridge/North Dumfries Energy Plus (Report 2021-570)
• Brantford Energy Task Force Report #2021-08-26
• Resolution from in-camera meeting on potential merger (2021-568)
• Brantford Energy Merger Communication Strategy presentation
• By-law 178-2021 (Confirming)

City Council approved the amalgamation of Brantford Energy Corporation (BEC) with Cambridge and North Dumfries Energy Plus (CNDE+), and the subsequent amalgamation of their respective distribution companies, Brantford Power Inc. and Energy+. The approval includes entering into a Merger Participation Agreement, a Unanimous Shareholders' Agreement, and a Shared Services Agreement, and authorizes the CAO to execute related documents. The motion carried 9-2, with Councillors McCreary and Carpenter opposed. The Brantford Energy Task Force was also disbanded, having achieved its mandate.

• Approved BEC merger with Cambridge/North Dumfries Energy Plus (9-2)
• Approved amalgamation of Brantford Power Inc. and Energy+ (9-2)
• Approved Merger Participation, Unanimous Shareholders', and Shared Services Agreements (9-2)
• Delegated authority to CAO for minor amendments and execution of merger documents (9-2)
• Disbanded Brantford Energy Task Force (10-0)
• Passed By-laws 178-2021, 179-2021, and 180-2021 (8-2)

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to consider the business case for merging Brantford Energy Corporation with Cambridge and North Dumfries Energy Plus. The task force will receive a report on the merger, hear a communication strategy presentation, and vote on a recommendation to disband after completing its mandate. A private session will discuss a potential merger item under confidential exemptions.

• Potential merger of Brantford Energy Corporation with Cambridge and North Dumfries Energy Plus (2021-568, private)
• Business case for merger with Cambridge/North Dumfries Energy Plus (Report 2021-570)
• Merger communication strategy presentation by Sheri Ojero and Maria Visocchi
• Recommendation to disband the Brantford Energy Task Force
• Approval of June 15, 2021 minutes (public and private)

User Fee and Non-Resident Review Task Force

The User Fee and Non-Resident Review Task Force is meeting to review city user fees and consider scheduling future meetings quarterly. Staff are directed to prepare a report on Parks-Sports Fields user fees, including cost recovery, user types, comparator analysis, and affordability. The meeting is held electronically due to COVID-19.

• Review of City User Fees (report 2021-494)
• Proposal to schedule task force meetings quarterly
• Directive to prepare report on Parks-Sports Fields user fees
• Attachments include 2021 Fees and Charges By-law Schedule 1 and sports field user rates

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is reviewing a feasibility study and recommendations to join Ontario's red light camera program at six proposed locations, with annual costs of $601,000 starting in 2022. The committee will also consider approving $20,210 for a communications campaign on Community Safety Zones. The agenda includes roll call, declarations, minutes, and other routine items.

• Red Light Camera Feasibility Study Update (Report 2021-544) with 6 proposed locations
• Direct staff to engage with RLC contractor, Joint Processing Centre, and Province of Ontario
• Include $601,000 annual operating budget for RLC program starting 2022
• Create reserve account for RLC violation revenues for Road Safety Initiatives
• Approve $20,210 for Community Safety Zones communications campaign

The committee received the Red Light Camera Feasibility Study Update and directed staff to begin the process of entering the RLC program with 6 proposed locations, including engaging with the contractor, Joint Processing Centre, and Province of Ontario. It also approved $601,000 in annual operating costs starting in 2022, creation of a reserve account for RLC revenues for road safety, and $20,210 for a communications campaign on Community Safety Zones. An amendment was added to report back on further analysis of Automated Speed Enforcement (ASE) program costs. The motion carried as amended.

• Received Red Light Camera Feasibility Study Update (Report 2021-544)
• Directed staff to engage with RLC contractor, Joint Processing Centre, and Province to enter RLC program with 6 proposed locations
• Approved $601,000 annual operating costs for RLC program starting 2022
• Directed creation of reserve account for RLC revenues for Road Safety Initiatives and cost recovery
• Approved $20,210 for communications campaign and community consultations on Community Safety Zones
• Added clause to report back on further analysis of ASE program costs (amendment carried)

Special City Council

This is a special city council meeting held electronically due to COVID-19. The agenda consists entirely of three items to be discussed in a closed (in-camera) session: a land acquisition for office space, a contractor delay claim related to the new city hall, and the Chief Administrative Officer's performance appraisal. No public decisions or discussions are listed on the open agenda.

• Harmony Square Office Space Acquisition (2021-482) - proposed land acquisition
• New City Hall - General Contractor Claim for Delay (2021-553) - litigation matter
• Chief Administrative Officer Performance Appraisal Aug 2020-Jul 2021 (2021-526) - personnel matter

The special council meeting was largely procedural, with council voting to move into closed session to discuss three confidential items: the Harmony Square office space acquisition, a general contractor claim for delay on the new City Hall, and the Chief Administrative Officer's performance appraisal. The motion to move in-camera for the land acquisition passed 7-2, while the motion for the other two items passed 9-0. No substantive decisions were made in open session.

• Moved in-camera for Harmony Square office acquisition (7-2)
• Moved in-camera for City Hall contractor claim and CAO appraisal (9-0)

City Council

Brantford City Council is meeting to consider a wide range of items, including the 2022 budget direction, several zoning by-law amendments, property acquisitions, and a COVID-19 update. The agenda includes many routine items such as minutes, proclamations, and by-laws, but also significant decisions like the Victoria Park memorial update and the Arrowdale litigation costs.

• 2022 Budget Direction and Guidance (2021-512)
• Acquisition of 37 Empey Street from Brantford Power Inc. (2021-501)
• Lease Renewal – Ball Hockey International – 20 Edge Street, Lions Park ($52,496.72 over 5 years)
• Costs of Arrowdale Litigation ($186,390.23)
• Zoning By-law Amendment for 118-120 Morrell Street (PZ-06-21)

City Council approved the 2022 budget direction and guidance, directing staff to prepare a base operating budget with a 2% target increase and no additional capital levy. Council also approved funding for the remaining costs of the Arrowdale litigation from the Council Contingency Reserve, and directed staff to remove the Victoria Park memorial fencing and conclude the memorial space by September 1, 2021. A motion to provide city facilities at zero cost for Brant County Health Unit pop-up vaccine clinics was also approved.

• Approved 2022 budget direction with 2% target, no capital levy (8-2)
• Funded remaining Arrowdale litigation costs from Council Contingency Reserve (8-2)
• Directed removal of Victoria Park memorial fencing by Sept 1, 2021 (9-0)
• Approved free city facilities for pop-up vaccine clinics (10-0)
• Approved $800,000 acquisition of 37 Empey Street from Brantford Power
• Approved $72,320 for cannon restoration from Public Art Reserve
• Approved zoning amendment for specialty retail at 118-120 Morrell Street
• Approved Driftwood Drive speed reduction to 40km/h and all-way stop (9-0)

Special Committee of the Whole - Operations and Administration

This is a special Committee of the Whole meeting for Operations and Administration. The only substantive item is a private and confidential discussion of quasi-judicial proceedings training and best practices, held under the education/training exception. The rest of the agenda is procedural (roll call, declarations, adjournment).

• Private and confidential item: Quasi-Judicial Proceedings – Training and Best Practices (under education/training exception)

The Special Committee of the Whole held a virtual meeting on August 17, 2021, with no declarations of conflict. The only substantive action was a motion to move in-camera to discuss quasi-judicial proceedings training and best practices, which passed by a recorded vote of 5 to 4. The council reconvened in open session and adjourned at 6:59 p.m. No other decisions were made.

• Approved motion to move in-camera for quasi-judicial training (5-4)

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting to elect a chair and vice-chair, and to consider approving its Terms of Reference and a Communications Plan. The meeting is being held electronically due to the COVID-19 pandemic. No other substantive items are listed on the agenda.

• Election of Chair and Vice-Chair
• Approval of Downtown Brantford Improvement Task Force Terms of Reference
• Approval of meeting schedule in Terms of Reference
• Receipt of Communications Plan memo

The Downtown Brantford Improvement Task Force held its inaugural meeting and approved its Terms of Reference, including the meeting schedule. Councillor McCreary was acclaimed as Chair and Councillor Wall as Vice Chair. The Communications Plan was received, with a request to consider accessibility for those unable to attend evening meetings.

• Approved Terms of Reference for the Task Force (carried)
• Approved meeting schedule outlined in the Terms of Reference (carried)
• Received Communications Plan memo (carried)
• Acclaimed Councillor McCreary as Chair
• Acclaimed Councillor Wall as Vice Chair

Finance Committee

The Finance Committee is meeting to set direction for the 2022 budget, including a target of 2.75% for the city-controlled portion, and to consider a partial-year Community Grant Program funded with $250,000 from the Casino Legacy Reserve. They will also discuss a by-law to levy taxes on designated public institutions and a resolution to waive late payment penalties on 2021 property taxes from September 1 to December 31, 2021.

• 2022 Budget Direction and Guidance: staff directed to prepare base operating budget with 2.75% target, no additional capital levy, and separate COVID-19 impacts
• Community Grant Program 2021 partial year: $250,000 from Casino Legacy Reserve, with $157,500 operational, $45,000 capital/seed, $22,500 city services special event
• 2021 Capacities on Designated Public Institutions: by-law to levy taxes, $29,250 deficit for 2021
• Resolution by Councillor Carpenter: waive late payment penalty and interest on unpaid 2021 taxes from Sept 1 to Dec 31, 2021
• Public engagement campaign for 2022 budget to be developed and reported in September 2021

The Finance Committee approved the 2022 budget direction and guidance, amended to target a 2.00% budget reduction instead of the originally proposed 2.75%. The committee also approved a $250,000 partial-year Community Grant Program for 2021, funded from the Casino Legacy Reserve, and received a report on 2021 capacities for designated public institutions. A motion to provide COVID-19 property tax late payment relief was defeated.

• Approved 2022 budget direction with 2.00% reduction target (4-1)
• Approved $250,000 partial-year Community Grant Program (5-0)
• Received report on 2021 capacities for designated public institutions (5-0)
• Defeated motion for COVID-19 property tax late payment relief (2-3)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development is meeting to discuss and decide on several planning and development items, including zoning by-law amendments, a development charges background study, and various property-related matters. The agenda includes public hearings for two zoning amendments, a draft development charges rate study, and several staff reports on building demolitions, a subdivision extension, and a heritage grant.

• Technical amendments to Zoning By-law 160-90 (Report 2021-259)
• Zoning amendment for 118-120 Morrell Street to allow a specialty retail store (PZ-06-21)
• 2021 Development Charges Background Study – draft proposed rates (Report 2021-463)
• Demolition of unsafe building at 129 Erie Avenue via emergency procurement (Report 2021-506)
• Heritage Grant of $2,900 for 211 Brant Avenue (Report 2021-438)

The Committee approved a non-routine demolition application for 226, 230, and 232 St. Paul Avenue (9-0), reversing an initial staff recommendation to deny. It also approved technical amendments to the Zoning By-law 160-90 (5-4) and a zoning change for 118-120 Morrell Street to allow a specialty retail store (9-0). Several administrative items were approved, including releasing draft development charge rates and extending a subdivision approval.

• Approved demolition of 226, 230, 232 St. Paul Ave (9-0)
• Approved Zoning By-law 160-90 technical amendments (5-4)
• Approved zoning change for 118-120 Morrell St for bike store (9-0)
• Approved release of draft Development Charges Background Study
• Approved $2,900 heritage grant for 211 Brant Ave
• Approved extension for draft plan of subdivision at 599 Shellard Lane
• Approved lease negotiation for parking at 100 Wellington Square
• Approved funding Arrowdale litigation costs from reserve

Special City Council

This special meeting includes a public item to approve a new Audio/Visual (A/V) Engineer position in Information Technology Services, plus several confidential items related to litigation and legal advice. The council will also consider a confirming by-law.

• Approval of new Audio/Visual (A/V) Engineer position in IT Services (Report 2021-534)
• Confidential item: Minutes of Settlement for Assessment Appeals (2021-532)
• Confidential item: Instructions on OLT Appeal to Area Specific Development Charges By-law (2021-541)
• Confidential HR report on IT legal advice re new A/V Engineer position (2021-481)
• By-law 153-2021 (Confirming)

Council approved the creation of a new Audio/Visual (A/V) Engineer position within Information Technology Services, as outlined in Report 2021-534. The motion was carried unanimously (7-0). Council also moved in-camera to discuss confidential items related to litigation and settlement matters, and passed the by-law confirming the proceedings of the meeting.

• Approved new A/V Engineer position in IT Services (7-0)
• Moved in-camera to discuss confidential litigation and settlement items (7-0)
• Passed By-law 153-2021 confirming proceedings of the special meeting (7-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider proposed alterations to two heritage-designated properties: 152 Brant Avenue and 176 Wellington Street. The committee will also review heritage impact studies for properties on West Street and Market Street, and receive updates from sub-committees.

• Proposed alteration to 152 Brant Avenue (Application HA-05-21) — recommendation to approve
• Proposed alteration to 176 Wellington Street (Application HA-04-21) and Heritage Grant Program application (HG-02-21, $3,200 financial impact)
• Heritage Impact Studies for 247 West St and 253 West St (Files OP-01-21 and PZ-09-21)
• Heritage Impact Assessment for 60 Market Street (File SPC-25-21)
• Minutes from June 28, 2021 meeting

The Brantford Heritage Committee approved alterations to two designated properties: 152 Brant Avenue (Application HA-05-21) and 176 Wellington Street (Application HA-04-21). It also forwarded comments on heritage impact studies for 247/253 West St and 60 Market Street to staff, including recommendations about material donations, heritage register inclusion, and station preservation. The meeting was otherwise procedural, with no resolutions or notices of motion.

• Approved alteration to 152 Brant Avenue (HA-05-21)
• Approved alteration to 176 Wellington Street (HA-04-21)
• Forwarded comments on 247/253 West St heritage impact studies to staff
• Forwarded comments on 60 Market Street heritage impact assessment to staff
• Approved minutes of June 28, 2021 meeting

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to decide on four applications for minor variances from Zoning By-law 160-90 and one application for a land severance (consent). The applications involve properties at 63 Wharfe Street, 501 Shellard Lane, 371 St. Paul Avenue, and 11 Milton Street. The meeting is being held electronically due to the COVID-19 pandemic.

• A26-2021: 63 Wharfe Street - variance to allow 1 loading space for a 4,100 m² medical clinic instead of 3
• A27-2021 & A30-2021: 501 Shellard Lane (Blocks 219 & 222) - variance to allow 165 m² minimum lot area instead of 180 m²
• A28-2021: 371 St. Paul Avenue - variance to allow 4,275 m² gross floor area instead of 3,985 m²
• B18-2021 & A29-2021: 11 Milton Street - consent to sever land and variances for lot area, front yard, and rear yard

The Committee of Adjustment approved three minor variance applications (A26-2021, A27/A30-2021, A28-2021) unanimously, allowing reduced loading spaces, reduced lot areas, and an increased gross floor area. A fourth application (B18/A29-2021) for a lot severance and variances at 11 Milton Street was deferred for two meeting cycles to explore a revised single-story dwelling proposal.

• Approved A26-2021: reduced loading space to 1 for medical clinic at 63 Wharfe St (6-0)
• Approved A27/A30-2021: reduced lot area to 165 sq m for townhouses at 501 Shellard Lane (6-0)
• Approved A28-2021: increased GFA to 4,275 sq m for Metro at 371 St. Paul Ave (6-0)
• Deferred B18/A29-2021: lot severance and variances at 11 Milton St for two cycles (6-0)

Human Resources Committee

The Human Resources Committee is meeting electronically to consider two main items: approving a new Audio/Visual (A/V) Engineer position within Information Technology Services, and implementing changes from a review of Municipal Law Enforcement service provision. The committee will also receive a progress report on the Human Resources Master Plan and approve minutes from a previous meeting. A private and confidential session is scheduled to discuss legal advice regarding the new A/V position.

• New Audio/Visual (A/V) Engineer position in Information Technology Services (Report 2021-534)
• Municipal Law Enforcement Service Provision Review and Realignment, net tax impact zero (Report 2021-529)
• Human Resources Master Plan 2021 Progress Report, financial impact none (Report 2021-491)
• Private and confidential item: legal advice re new A/V Engineer position (2021-481)
• Approval of minutes from May 4, 2021 Human Resources Committee meetings

The Human Resources Committee approved the creation of a new Audio/Visual (A/V) Engineer position in Information Technology Services, and directed staff to implement changes from a municipal law enforcement service review with no net tax impact. The committee also received the Human Resources Master Plan 2021 progress report and approved minutes from the May 4, 2021 meetings. No presentations or delegations were made.

• Approved new A/V Engineer position in IT Services (carried)
• Directed staff to implement law enforcement service review changes, net tax impact zero (carried)
• Received Human Resources Master Plan 2021 progress report (carried)
• Approved minutes from May 4, 2021 HR Committee meetings (carried)

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole is reviewing several staff reports and resolutions, including property acquisitions, leases, traffic measures, and cultural hub proposals. Decisions will be forwarded to City Council for final approval.

• Acquisition of 37 Empey Street for $800,000 from Brantford Power Inc., funded from Wastewater Reserve RF540
• Lease renewal with Ball Hockey International at 20 Edge Street, Lions Park, for $52,496.72 over 5 years
• Emergency Operation Centre lease with Brantford Power Inc. at 150 Savannah Oaks, $6,966 annually plus HST
• Approval of a Pedestrian Crossover at Brantwood Park Road and Sympatica Crescent, funded at $29,000
• Cultural Hub Task Force recommends Wilfrid Laurier University proposal for adoption as the Cultural Hub

The Committee of the Whole approved the Wilfrid Laurier University proposal for the Cultural Hub, disbanded the Cultural Hub Task Force, and directed staff to report on next steps. It also approved the acquisition of 37 Empey Street for $800,000, a lease renewal for Ball Hockey International, and several road and traffic items. A motion to hire a consultant for a one-year review of council priorities was defeated.

• Approved Wilfrid Laurier proposal as Cultural Hub (9-0)
• Approved acquisition of 37 Empey Street for $800,000 (9-0)
• Approved Ball Hockey International lease renewal with parking amendment (9-0)
• Approved pedestrian crossover at Brantwood Park Road and Sympatica Crescent (9-0)
• Approved Emergency Operation Centre lease with Brantford Power Inc. (9-0)
• Approved up to $72,320 for cannon restoration (9-0)
• Defeated motion to hire consultant for council priorities review (1-7)
• Referred recording of in-camera meetings to staff (9-0)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a statutory public hearing to decide three planning applications: two land severances (consents) and one minor variance from the zoning by-law. The committee will vote on staff recommendations to approve each application, subject to conditions. The meeting is being held electronically due to the COVID-19 pandemic.

• Consent B17-2021 to sever 108 Catharine Avenue (382.8 m²) and retain 104 Catharine Avenue (629.4 m²)
• Variance A24-2021 at 119 Jennings Road to allow accessory building height of 7.0 m instead of required 4.5 m
• Consent B16-2021 to sever 468 m² from 39 Westmount Boulevard for boundary adjustment with 15 Riverview Drive

The Committee of Adjustment approved all three applications on the agenda. It approved a consent application to re-establish two lots at 104 and 108 Catharine Avenue, a minor variance to allow a 7-metre maintenance building at 119 Jennings Road, and a boundary adjustment to transfer land from 39 Westmount Boulevard to 15 Riverview Drive. All votes were unanimous (5-0), with one member abstaining due to technical issues.

• Approved Application B17-2021 to sever 108 Catharine Street (382.8 m²) and retain 104 Catharine Street (629.4 m²), subject to conditions.
• Approved Application A24-2021 to permit a maximum building height of 7.0 m at 119 Jennings Road, exceeding the 4.5 m limit.
• Approved Application B16-2021 to sever a 468 m² parcel from 39 Westmount Boulevard for transfer to 15 Riverview Drive, subject to conditions.

Property Standards Committee

The Property Standards Committee is meeting electronically to consider two appeals against property standards orders. The committee will decide whether to uphold orders for properties at 49 Alfred Street and 8 Victoria Street. The agenda also includes approval of previous minutes and a status update on past appeals.

• Appeal by Clifford Fergus Richardson, owner of 49 Alfred Street, regarding Property Standards Order #12-21 (2021-439)
• Appeal by Corey Elliott Bennett, owner of 8 Victoria Street, regarding Property Standards Order #11-21 (2021-475)
• Recommended decision: deny both appeals and uphold the orders
• Approval of minutes from March 18, 2021 meeting
• Status update on previous property standards appeals

The committee upheld two property standards orders and granted extensions for compliance. The appeal for 49 Alfred Street was allowed with an extension to August 31, 2021, and the appeal for 8 Victoria Street was allowed with extensions to October 15, 2021 (Item #1) and July 30, 2021 (Items #2 and #3). Both motions were carried.

• Upheld Property Standards Order #12-21 for 49 Alfred Street, granting extension to August 31, 2021 (carried)
• Upheld Property Standards Order #11-21 for 8 Victoria Street, granting extension to October 15, 2021 for Item #1 and July 30, 2021 for Items #2 and #3 (carried)
• Adopted minutes from March 18, 2021 meeting (carried)

Special City Council

This is a special meeting of Brantford City Council held electronically due to COVID-19. The agenda includes an update on Canada Day and a discussion about installing a memorial in honour of children of residential schools. A by-law listing and a confirming by-law (152-2021) are also scheduled for consideration.

• Canada Day Update
• Memorial Installation in Honour of Children of Residential Schools
• By-law 152-2021 (Confirming)
• By-law listing for 06.28.21 Special City Council

Council approved a memorial at Victoria Park and Children's Memorial Garden for children lost at residential schools, using $100,000 from the Council Priorities Reserve, and directed flags be lowered to half-mast on the first day of each month through the end of 2021. Council also approved amendments to donate $100,000 to the Save the Evidence Campaign, request a statutory holiday honouring Indigenous people, declare July as Regional Indigenous Education and Reflection Month, and launch a public education campaign. A motion to refer parts of the item to staff was lost, and an amendment to reduce park area for a protected memorial space was also lost.

• Approved receiving the Canada Day Update and directing staff to collect donations for the Mohawk Institute Save the Evidence Campaign at Glenhyrst Gardens on July 1, 2021 (6-3).
• Approved lowering flags to half-mast on the first day of each month from July 1 to end of 2021 in memory of residential school children (9-0).
• Approved using $100,000 from the Council Priorities Reserve (RF0588) for a memorial at Victoria Park and Children's Memorial Garden, with wording changed to 'operating a memorial space' (7-2).
• Approved donating $100,000 from the Corporate Contingency Reserve to the Save the Evidence Campaign (8-1).
• Approved directing the City Clerk to request that the second Monday of June be designated a statutory holiday honouring Indigenous people, and sharing the resolution with various bodies (9-0).
• Approved declaring July as Regional Indigenous Education and Reflection Month and directing a public education campaign (9-0).
• Lost a motion to refer Clauses C and D to staff for return in August (3-6).
• Lost an amendment to reduce park area for a protected memorial space (4-5).

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider several heritage-related items, including a proposed alteration to a designated property, a heritage grant application, a demolition control application, and multiple heritage impact assessments. The committee will provide comments on these items to be forwarded to staff or included in future reports.

• Proposed alteration to 120 Brant Avenue (Brantford Collegiate Institute), a property designated under the Ontario Heritage Act (Application HA-03-21)
• Heritage Grant Program application for 211 Brant Avenue (Application HG-01-21) with $2,900 funded from Council Priorities Reserve
• Non-routine Demolition Control application for 226, 230, and 232 St. Paul Avenue
• Heritage Impact Statement Addendum for 35 Chatham Street (related to 120-138 Market Street and 31-35 Chatham)
• Heritage Impact Assessment for the Three Grand River Crossings Schedule B Municipal Class Environmental Assessment

The committee approved the alteration to the designated property at 120 Brant Avenue (Brantford Collegiate Institute) as per Application HA-03-21. It also voted to forward comments to staff supporting the Heritage Grant application for 211 Brant Avenue, and to forward comments on the Heritage Impact Assessment for the Three Grand River Crossings, including relocating a truss from Brants Crossing Bridge and consulting on the TH&B bridge demolition. The committee decided to forward no comments on the demolition application for 226, 230, and 232 St. Paul Avenue and on the Heritage Impact Statement Addendum for 35 Chatham Street, and forwarded priority area comments for the Heritage Register Project.

• Approved alteration to 120 Brant Avenue (Brantford Collegiate Institute) per Application HA-03-21.
• Forwarded comments to staff supporting Heritage Grant application for 211 Brant Avenue (HG-01-21).
• Forwarded no comments on demolition application for 226, 230, and 232 St. Paul Avenue.
• Forwarded no comments on Heritage Impact Statement Addendum for 35 Chatham Street.
• Forwarded comments on Heritage Impact Assessment for Three Grand River Crossings, including relocating a truss from Brants Crossing Bridge and consulting on TH&B bridge demolition.
• Forwarded priority area comments for Heritage Register Project, including moving Eagle Place up in priority and enhancing consultation.
• Approved minutes of April 26, 2021 meeting.

City Council

Brantford City Council is meeting to consider a range of reports and by-laws, including the adoption of Downtown and Greyfields Community Improvement Plans, a noise by-law amendment, and several financial items. The agenda also includes proclamations, minutes, and a COVID-19 update from the CAO.

• Adoption of Downtown Community Improvement Plan and Greyfields Community Improvement Plan (by-laws 145-148)
• Noise By-law amendment (by-law 149-2021)
• New affordable housing development at 177 Colborne St. W. with financial impact of $5,545,920
• High Water Bill Reduction Program with financial impact of $167,500 annually for three years
• 2020 yearend operating budget surplus of $1,189,376

City Council approved the Downtown and Greyfields Community Improvement Plans, which designate areas for revitalization and offer incentives like a Property Tax Increment-Based Grant. Council also established a Downtown Brantford Improvement Task Force to address downtown issues and approved a $1.19 million transfer of the 2020 operating surplus to reserves. The Oak Park Road Extension Environmental Assessment was placed on hold pending further study of alternatives.

• Approved Downtown Community Improvement Plan (10-0)
• Approved Greyfields Community Improvement Plan (9-0)
• Established Downtown Brantford Improvement Task Force (10-0)
• Approved $1,189,376 transfer of 2020 operating surplus to Corporate Contingency Reserve (10-0)
• Placed Oak Park Road Extension Environmental Assessment on hold (9-1)
• Approved Community Safety and Well-being Plan 2021-2025 (10-0)
• Approved High Water Bill Reduction Program (10-0)
• Approved 13 by-laws including noise by-law amendment and CIP by-laws (10-0)

Special City Council

This is a special City Council meeting agenda for Brantford, ON on June 22, 2021. The agenda text contains only technical placeholders and embedded content labels, with no actual agenda items, motions, or discussion topics listed. The meeting appears to be procedural boilerplate with no substantive business specified.

City Council voted 8-0 to waive municipal rules and authorize Councillor Weaver's absence from meetings until the end of October 2021 due to personal health issues. The council also extended best wishes to him. All other business was handled in closed session, with no other open-session decisions made.

• Waived Sections 15.11.5 and 15.3.11 of the Municipal Code to introduce a resolution without prior notice (8-0).
• Authorized Councillor Weaver's absence from Council meetings up to the end of October 2021 (8-0).
• Extended best wishes to Councillor Weaver during his difficult time (8-0).
• Moved in-camera to discuss Brantford Energy Corporation potential merger (9-1).
• Moved in-camera to discuss Colborne Point Expression of Interest (10-0).
• Moved in-camera to discuss City/County cost-sharing initiatives (8-2).
• Moved in-camera to discuss sale of Arrowdale Golf Course lands (7-3).

Cultural Hub Task Force

The Cultural Hub Task Force will consider two proposals for Brantford's Cultural Hub — one from Glenhyrst Art Gallery of Brant and one from Wilfrid Laurier University — and recommend one to Council. The task force is also expected to disband after delivering this final report. The meeting is held electronically due to COVID-19.

• Proposals from Glenhyrst Art Gallery of Brant and Wilfrid Laurier University (Staff Report 2021-448, no financial impact)
• Recommendation to adopt one proposal as the Cultural Hub in Brantford
• Direct staff to report on execution steps to Committee of the Whole
• Task force to be disbanded after final report
• Approval of November 25, 2020 minutes

The Cultural Hub Task Force received staff report 2021-448 and recommended the Wilfrid Laurier University proposal for adoption by Council as the Cultural Hub in Brantford. Staff were directed to report on execution steps, and the task force was disbanded after completing its mandate. The motion carried.

• Received staff report 2021-448 on Cultural Hub proposals (carried)
• Recommended Wilfrid Laurier proposal for adoption as Cultural Hub (carried)
• Directed staff to report on execution steps for the Cultural Hub (carried)
• Disbanded the Cultural Hub Task Force (carried)
• Approved minutes of November 25, 2020 meeting (carried)

Brantford Energy Task Force

This is a special meeting of the Brantford Energy Task Force, held electronically due to COVID-19. The main item is a private and confidential discussion about a potential merger of the Brantford Energy Corporation, with the rest of the agenda consisting of routine items like roll call, minutes, and resolutions.

• Private and confidential item: Brantford Energy Corporation potential merger
• Approval of minutes from June 10, 2021 meeting
• Public can call in: 1-855-703-8985 ID #: 923 1049 1530

The Brantford Energy Task Force met on June 15, 2021, and approved the minutes from its June 10, 2021, meetings, including private and confidential minutes. The task force then moved in-camera to discuss a potential merger involving the Brantford Energy Corporation, citing solicitor-client privilege and other confidential reasons. No other items were considered, and the meeting adjourned at 2:10 p.m.

• Approved the minutes of the June 10, 2021, Brantford Energy Task Force meeting.
• Approved the private and confidential minutes of the June 10, 2021, Brantford Energy Task Force meeting.
• Moved in-camera to discuss the Brantford Energy Corporation potential merger.

War Memorials and Cenotaph Working Group

The War Memorials and Cenotaph Working Group is meeting electronically to consider a staff recommendation to restore the Field Howitzer Cannon. The proposal includes allocating up to $72,320 from the Public Art Reserve, investigating a protective pavilion, and applying for external funding. The group will also receive minutes from a previous meeting.

• Recommended restoration of Field Howitzer Cannon with $72,320 allocation from Public Art Reserve (RF0507)
• Direct staff to investigate cost of protective pavilion and report back
• Direct staff to apply for Community War Memorial Funding Program or other grants
• Move cannon to temporary indoor location to slow corrosion
• Receive minutes from November 17, 2020 working group meeting

The War Memorials and Cenotaph Working Group approved the restoration of the Field Howitzer Cannon, allocating up to $72,320 from the Public Art Reserve. Staff were directed to investigate a protective pavilion, apply for external funding, and move the cannon indoors to slow corrosion. An amendment was added to report on options for seeking compensation for alleged deficiencies.

• Approved staff report 2021-399 on cannon restoration
• Allocated up to $72,320 from Public Art Reserve for restoration
• Directed staff to investigate protective pavilion costs and funding
• Directed staff to apply for Community War Memorial funding
• Reduced allocation by any third-party funding received
• Moved cannon to temporary indoor location to slow corrosion
• Added clause to report on compensation options for alleged deficiencies
• Approved minutes of November 17, 2020 meeting

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to handle routine items, including approving minutes from its June 3, 2021 meeting. The main substantive item is a private and confidential verbal update on a potential merger of the Brantford Energy Corporation, which will be discussed behind closed doors.

• Approval of June 3, 2021 minutes (public and private)
• Private and confidential verbal update on Brantford Energy Corporation potential merger

The Brantford Energy Task Force met on June 10, 2021, and approved the minutes from its June 3, 2021 meeting, including private and confidential minutes. No other substantive decisions were made in open session. The task force moved into a closed session to discuss a negotiation update on a potential merger involving Brantford Energy Corporation, then reconvened and adjourned.

• Approved minutes of June 3, 2021 meeting (carried)
• Approved private and confidential minutes of June 3, 2021 (carried)
• Moved in-camera to discuss Brantford Energy Corporation potential merger negotiation update (carried)

Finance Committee

The Brantford Finance Committee is meeting to consider several financial reports, including the 2020 audited consolidated financial statements, a proposed High Water Bill Reduction Program, an update on capital projects, and the transfer of a $1,189,376 operating surplus to reserves. The committee will also receive the Treasurer's annual reports on lease financing and investments, and approve minutes from the previous meeting.

• 2020 Audited Consolidated Financial Statements received (2021-420)
• High Water Bill Reduction Program: $167,500 annually for 3 years, monthly meter reading, contract CSR (2021-427)
• Capital projects update: $726,715 returned to reserves, $50,000 for Downtown Infrastructure Revitalization (2021-396)
• 2020 Operating Surplus of $1,189,376 transferred to Corporate Contingency Reserve (2021-422)
• Treasurer's Annual Report on Lease Financing Agreements and Investment Report for 2020 received

The Finance Committee approved transferring the 2020 operating surplus of $1,189,376 to the Corporate Contingency Reserve, received the audited 2020 financial statements, and approved the High Water Bill Reduction Program with a $167,500 annual cost for three years. It also closed three capital projects and returned $726,715 in surplus funds to reserves. All decisions were carried unanimously (5-0).

• Approved transfer of $1,189,376 2020 operating surplus to Corporate Contingency Reserve (5-0)
• Received 2020 Audited Consolidated Financial Statements (5-0)
• Approved High Water Bill Reduction Program with $167,500 annual cost for three years (5-0)
• Approved funding $42,750 for 2021 program implementation from Water/Wastewater budgets (5-0)
• Closed three capital projects and returned $726,715 surplus to reserves (5-0)
• Approved all consent items including lease financing and investment reports (5-0)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development will hold public hearings and consider adopting two Community Improvement Plans (CIPs) for the Downtown and Greyfields areas, which would designate Community Improvement Project Areas and enable financial incentive programs like property tax increment-based grants. The committee will also discuss a digital communications accessibility action plan, a development application process review update, and a proposed noise by-law amendment.

• Downtown Community Improvement Plan (Report 2021-369) with tax increment-based grant program
• Greyfields Community Improvement Plan (Report 2021-370) with tax increment-based grant and other improvement grants
• Digital Communications AODA Compliance Action Plan with funding up to $87,000 from Capital Project PM1703
• Development Application Process Review Update and disbanding of Building Construction Review Task Force
• Noise By-law amendment to prohibit sound equipment that unreasonably disturbs peace at all times

The Committee of the Whole approved two Community Improvement Plans (CIPs) for the Downtown and Greyfields areas, which include property tax increment-based grant programs. An amendment to expand the qualifying greyfields area was approved, while a proposal to cancel two specific grants was defeated. The committee also directed staff to amend the noise by-law and passed a resolution requesting federal support for the 'Save the Evidence' campaign at the former Mohawk Institute.

• Adopted Downtown Community Improvement Plan (11-0)
• Adopted Greyfields Community Improvement Plan, as amended (11-0)
• Expanded qualifying greyfields area (8-3)
• Defeated amendment to cancel two greyfields grants (2-9)
• Approved up to $87,000 for AODA compliance (11-0)
• Disbanded Building Construction Review Task Force (8-3)
• Directed staff to amend noise by-law (11-0)
• Passed resolution supporting 'Save the Evidence' campaign (10-0)

Special City Council

This is a special city council meeting held electronically due to COVID-19. The agenda consists entirely of moving into a private, in-camera session to discuss two confidential items: a negotiation update on a potential merger involving Brantford Energy Corporation, and a legal opinion regarding a resolution to provide financial relief to Shoeless Joe's (file 2021-435). No public decisions are scheduled; the meeting is limited to confidential discussions and adjournment.

• In-camera discussion of Brantford Energy Task Force report #2021-06-03
• Verbal update on Brantford Energy Corporation potential merger negotiations
• Legal opinion on resolution to provide financial relief to Shoeless Joe's (2021-435)

The special council meeting on June 8, 2021, was largely procedural. Council voted unanimously (9-0) to move in-camera to discuss a confidential report on a potential merger involving Brantford Energy Corporation and a legal opinion regarding financial relief for Shoeless Joe's. No substantive decisions were made in open session.

• Moved in-camera to discuss Brantford Energy Corporation potential merger (9-0)
• Moved in-camera to discuss legal opinion on financial relief for Shoeless Joe's (9-0)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The only substantive items are two private and confidential matters concerning legal advice on municipal development projects and Indigenous engagement or consultation, one of which was deferred from May 6. Council will move in-camera to discuss these items, citing reasons such as litigation, solicitor-client privilege, and negotiation strategy. No public decisions are scheduled.

• In-camera discussion of legal advice re municipal development projects and Indigenous engagement (2021-432)
• Deferred item: legal advice re municipal development projects and Indigenous engagement (2021-363, deferred May 6)

The special meeting was held to consider two confidential items regarding legal advice on municipal development projects and Indigenous engagement or consultation. Council voted unanimously (9-0) to move in-camera to discuss these items. No other substantive decisions were made, and the meeting adjourned at 7:08 p.m.

• Moved in-camera to discuss legal advice on municipal development projects and Indigenous engagement (9-0)

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to review minutes from May 27, 2021, and to receive a verbal negotiation update on a potential merger involving Brantford Energy Corporation. This update will be discussed in a private and confidential session, citing solicitor-client privilege and commercial confidentiality.

• Approval of minutes from May 27, 2021 (public and private)
• Verbal negotiation update on Brantford Energy Corporation potential merger (private session)

The Brantford Energy Task Force held a brief meeting with no substantive public decisions. Members approved the minutes from the May 27, 2021 meeting, including private and confidential minutes, and then moved in-camera to discuss a negotiation update on a potential merger involving Brantford Energy Corporation. The meeting adjourned at 11:00 a.m.

• Approved minutes of May 27, 2021 meeting (carried)
• Approved private and confidential minutes of May 27, 2021 (carried)
• Moved in-camera to discuss Brantford Energy Corporation potential merger negotiation update (carried)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation is holding its 2021 Annual General Meeting, where members will vote on adopting the 2020 audited financial statements, appointing the City of Brantford auditors for 2021, and reappointing the same officers and directors (including the Mayor as President and the Chair of the Social Services Committee as Vice-President). The board will also adopt the minutes from the 2020 AGM. The meeting is held electronically due to the COVID-19 pandemic.

• Adoption of 2020 audited financial statements
• Appointment of City of Brantford auditors for 2021
• Reappointment of Mayor as President and Social Services Committee Chair as Vice-President
• Adoption of 2020 AGM minutes
• Meeting held electronically due to COVID-19

The board held its annual general meeting and adopted the 2020 audited financial statements. It approved the appointment of the City of Brantford auditors for 2021 and reappointed the incumbent directors and officers. The minutes of the 2020 AGM were also adopted. All items were carried without opposition.

• Adopted 2020 audited financial statements
• Approved City of Brantford auditors for 2021
• Reappointed incumbent directors and officers (President, Vice-President, CEO, Treasurer, Secretary, Signing Officers)
• Adopted minutes of 2020 AGM

Social Services Committee

The Social Services Committee is meeting electronically to receive two staff reports: the 2020 annual progress report on the Brantford-Brant Ten Year Housing Stability Plan, and an update on a new affordable housing development at 177 Colborne St. W. with a financial impact of $5,545,920. The committee will also consider minutes from its May 5, 2021 meeting. No other substantive items are listed.

• 2020 Annual Progress Report of the Brantford-Brant Ten Year Housing Stability Plan 2014-2024 (Report 2021-382)
• New Affordable Housing Development at 177 Colborne St. W. update (Report 2021-395, financial impact $5,545,920)
• Direct City Clerk to forward both reports to the County of Brant Clerk
• Approval of Social Services Committee minutes from May 5, 2021

The Social Services Committee approved the 2020 Annual Progress Report of the Brantford-Brant Ten Year Housing Stability Plan and received an update on the new affordable housing development at 177 Colborne St. W. Both items were carried, with directions to forward the reports to the County of Brant Clerk. No other substantive decisions were made; the meeting was procedural aside from these approvals.

• Approved 2020 Annual Progress Report of Brantford-Brant Ten Year Housing Stability Plan (carried)
• Directed City Clerk to forward housing stability report to County of Brant Clerk (carried)
• Received update on new affordable housing development at 177 Colborne St. W. (carried)
• Directed City Clerk to forward affordable housing update to County of Brant Clerk (carried)

Special City Council

This is a special city council meeting with a short agenda. The main item is a proposed bylaw amendment (137-2021) to Chapter 440 that would change yard waste collection from biweekly to weekly. Council will also consider a confirming bylaw (138-2021) and a bylaw listing.

• Proposed bylaw 137-2021 amending Chapter 440 to change yard waste collection from biweekly to weekly
• Bylaw 138-2021 (confirming bylaw)
• Bylaw listing for June 1, 2021

The special council meeting passed two bylaws unanimously (10-0). Bylaw 137-2021 amends the municipal code to change yard waste collection from bi-weekly to weekly, and Bylaw 138-2021 confirms the proceedings of the meeting. No other substantive decisions were made.

• Approved Bylaw 137-2021 (yard waste collection change to weekly) (10-0)
• Approved Bylaw 138-2021 (confirmation of proceedings) (10-0)

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole for Operations and Administration is meeting to consider several reports and resolutions. Key items include approving a recommended solution for three Grand River crossings, adopting the Community Safety and Well-being Plan, and directing staff on traffic and noise enforcement measures. The meeting is held electronically due to the COVID-19 pandemic.

• Recommendation to rehabilitate Lorne Bridge, replace and raise Brant's Crossing Bridge, and perform minor rehabilitation on TH&B Crossing Bridge with eventual removal; $150,000 transfer to fund repairs to reopen Brant's Crossing Bridge
• Adoption of the City of Brantford's Community Safety and Well-being Plan 2021-2025 and disbanding of the advisory committee
• Dedication of 0.3m reserves on Cumberland Street as public highway (Lots 21-25, Plan 1558)
• Approval of Wyndfield West Phase 8A Subdivision Agreement and road dedication for Bellhouse Avenue (Block 302, Plan 2M-1964)
• Resolution to install a pedestrian crossover and all-way stop controls on Francis Street, plus an accessible sidewalk ramp, at a cost not exceeding $8,500

The Committee of the Whole approved a series of recommendations, including the preferred crossing solution for three Grand River bridges, the final Community Safety and Well-being Plan, and several traffic and safety initiatives. All items were approved with recorded votes, mostly unanimous, except for one sub-clause on replacing Brant's Crossing Bridge which passed 9-1. The committee also directed staff on various studies and negotiations, including joint use agreements with school boards and a community safety toolkit program.

• Approved Three Grand River Crossings EA with rehabilitation of Lorne Bridge, replacement of Brant's Crossing, and minor rehab of TH&B (10-0; sub-clause B.ii 9-1)
• Adopted Community Safety and Well-being Plan 2021-2025 and disbanded advisory committee (10-0)
• Approved Francis Street traffic controls: PXO, all-way stops, accessible ramp, and school zone study (10-0)
• Approved Project Noisemaker resolution for vehicle noise enforcement blitz (10-0)
• Approved Community Safety Zones resolution for public engagement and implementation plan (10-0)
• Approved Oak Park Road Extension EA hold and alternative studies, with $850,000 return to reserve (10-0)
• Approved Cumberland Street reserve dedication and Wyndfield West Phase 8A subdivision agreement (10-0)
• Approved Employee Service and Recognition Awards Policy to include part-time staff (10-0)

Brantford Energy Task Force

The Brantford Energy Task Force met on May 27, 2021, and approved the minutes from its May 20, 2021 meeting, including private and confidential minutes. No other substantive decisions were made in open session. The task force moved in-camera to discuss a potential merger of Brantford Energy Corporation, citing solicitor-client privilege and commercial confidentiality, then reconvened without further action.

• Approved minutes of May 20, 2021 meeting (carried)
• Approved private and confidential minutes of May 20, 2021 (carried)
• Moved in-camera to discuss Brantford Energy Corporation potential merger (carried)

City Council

Brantford City Council is meeting electronically on May 25, 2021, to receive the Brant and Brantford Local Housing Corporation's 2021 Annual General Meeting report, adopt its 2020 unaudited financial statements, consent to an auditor exemption, and appoint board members and officers. Council will also consider several proclamations, including Brantford Pride Month, Deafblind Awareness Month, Bike Month, National Public Works Week, and National Access Awareness Week. Committee reports cover items such as a $12.5 million housing development progress update, a temporary road closure on Ada and Palmerston Avenues, and a restoration of the Brant War Memorial. A CAO COVID-19 emergency update seeks approval for staff redeployment to local health agencies and continued virtual Council operations until January 1, 2022.

• Adopt LHC 2020 unaudited financial statements and consent to auditor exemption
• Appoint LHC Board of Directors including Mayor Davis and Councillors Weaver, Sless, McCreary, Antoski, Wall
• Proclaim June 2021 as Brantford Pride Month, Deafblind Awareness Month, and Bike Month
• Housing Development Progress of Affordable Housing Action Plan with $12,500,000 financial impact
• CAO COVID-19 update: approve staff redeployment to health agencies and virtual Council until Jan 1, 2022

Council approved a new affordable housing development at 170 Trillium Way, Paris, conditional on a cost-sharing agreement with the County, with funding from reserves, grants, and debentures. Council also approved a 45-unit apartment building at 10 Jubilee Avenue, a condominium at 248 Grand River Avenue, and a weekly yard waste collection program. Several items were deferred, including short-term rental regulations and a cultural space task force.

• Approved affordable housing development at 170 Trillium Way (11-0)
• Approved zoning and condominium for 45-unit building at 10 Jubilee Avenue (8-1)
• Approved draft plan of condominium at 248 Grand River Avenue (6-3)
• Approved weekly yard waste collection, effective June 4, 2021 (11-0)
• Deferred short-term rental accommodation zoning amendments (9-1)
• Deferred Community Heritage & Cultural Space Task Force (7-4)
• Approved $25,500 for restoration of Brant War Memorial torches (unanimous)
• Approved temporary closure of Ada and Palmerston Avenues (unanimous)

Special City Council

This is a special meeting of Brantford City Council held electronically due to COVID-19. The only substantive item is a move to go in-camera to discuss a private and confidential report on the Brantford Energy Task Force, including a negotiation update on a potential merger of Brantford Energy Corporation. The closed session is justified by solicitor-client privilege, confidential commercial information, and negotiation strategy. No other business is on the agenda.

• In-camera discussion of Brantford Energy Task Force Report #2021-05-20
• Brantford Energy Corporation potential merger negotiation update (2021-411)

The special council meeting on May 25, 2021, was primarily procedural, with no substantive decisions made in open session. Council moved in-camera to discuss a confidential report on a potential merger involving Brantford Energy Corporation, then reconvened and adjourned without any public votes or actions.

• Moved in-camera to discuss Brantford Energy Corporation potential merger (carried)

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to handle routine items including roll call, declarations of interest, and approval of prior minutes. The only substantive item is a private, confidential negotiation update on a potential merger involving Brant Energy Corporation, which will be discussed behind closed doors.

• Private and confidential negotiation update on Brant Energy Corporation potential merger (2021-411)
• Approval of May 6, 2021 task force minutes
• Approval of private and confidential minutes from May 6, 2021

The Brantford Energy Task Force approved minutes from its May 6, 2021 meeting, including private and confidential minutes. No other substantive decisions were made in open session. The task force moved in-camera to discuss a potential merger involving Brant Energy Corporation, citing solicitor-client privilege and confidential commercial information, then reconvened without further action.

• Approved May 6, 2021 minutes (carried)
• Approved May 6, 2021 private and confidential minutes (carried)
• Moved in-camera to discuss Brant Energy Corporation potential merger (carried)

Brantford Airport Board

The Brantford Airport Board elected Mark Littell as Chair and Thomas Borutski as Vice Chair unanimously. The board directed staff to prepare a report to Council for debenture of a full row of t-hangars and finishing oversize hangars, including a taller hangar for float planes. It also directed staff to research the feasibility of purchasing and severing adjacent land (approx. 122 acres, $10M listing) for potential airport expansion. Minutes from October 21, 2020 were adopted.

• Elected Mark Littell as Chair unanimously
• Elected Thomas Borutski as Vice Chair unanimously
• Adopted minutes of October 21, 2020
• Directed staff to prepare report to Council for debenture of a full row of t-hangars and finishing oversize hangars (carried)
• Directed staff to research feasibility of purchasing and severing adjacent land (carried)

Brant, Brantford and Six Nations Impaired and Distracted Driving Committee

The Brant, Brantford and Six Nations Impaired and Distracted Driving Committee is meeting electronically to consider a communications campaign proposal, an operating budget update, and a request for quarterly impaired driving statistics from local police services. The meeting also includes approval of prior minutes and a budget comparison. The main action item is directing staff to execute a social media and education campaign funded by donations.

• Social media and education campaign on impaired and distracted driving, funded by 123104 - Drinking and Driving Committee Fundraising - Donations
• Operating budget update for May 2021 to be received
• Request for quarterly impaired and distracted driving statistics from Brantford Police Service, Brant County OPP, and Six Nations Police Service
• Approval of February 6, 2020 meeting minutes
• Committee budget update with donation and operating comparisons

The committee directed staff to execute a social media and education campaign, funded by the Drinking and Driving Committee Fundraising Donations account, and to include messaging during National Impaired Driving Prevention Week. It also requested quarterly impaired and distracted driving statistics from three police services, and received updates on the operating budget and Safe Streets, Save Lives Awards. Minutes from February 6, 2020 were approved.

• Approved social media and education campaign funded by donations (carried)
• Directed staff to include messaging for National Impaired Driving Prevention Week (carried)
• Requested quarterly impaired/distracted driving statistics from Brantford Police, OPP, and Six Nations Police (carried)
• Received May 2021 operating budget update (carried)
• Received Safe Streets, Save Lives Awards update (carried)
• Approved minutes of February 6, 2020 meeting (carried)

Brantford Cultural Advisory Committee

The Brantford Cultural Advisory Committee received an update on a proposed Council resolution to disband the Cultural Hub Task Force and establish a new Community Heritage & Cultural Space Task Force, but did not vote on it. The committee voted to request Lorna Stratton and Vern Payne to delegate on its behalf at the May 25 Council meeting. It also approved the Walter Gretzky Lord Mayor Tribute Bust as proposed and accepted the Branch 90 Legion Cairn proposal in principle with amended funding conditions.

• Elected Martin Smith as Chair and Neha Gutkar as Vice-Chair (both carried)
• Received Cultural Hub Task Force update (carried)
• Requested Lorna Stratton and Vern Payne to delegate to Council on May 25 (carried)
• Appointed David McKee as Cultural and Built Heritage Grant Program Advisory Committee Liaison (carried)
• Approved Walter Gretzky Lord Mayor Tribute Bust as proposed by Glenhyrst Art Gallery of Brant (carried)
• Accepted Branch 90 Legion Cairn proposal in principle, amended to allocate up to $3,777 from Public Art Reserve (carried as amended)
• Adopted February 12, 2020 minutes (carried)
• Added discussion on City park fee schedules for performing arts groups to next agenda (carried)

Finance Committee

Brantford's Finance Committee is meeting electronically to review budget reports, capital project funding, and reserve fund changes. Key items include approving $5,945,048 in federal gas tax reallocations, receiving an update on casino funds, and considering a resolution to move toward a multi-year budget process.

• $5,945,048 additional federal gas tax funding reallocations approved, repealing debenture by-laws for Dufferin Park and Arrowdale Community Park
• Resolution to support multi-year operating budget process, with staff to report back in Spring 2022
• Closure of several reserve funds including Ontario Main Street Revitalization, Fire Traffic Light Pre-emption, and John Noble Home Donation
• Establishment of seven new Area-Specific Development Charges reserve funds for Northern Settlement Area and Tutela Heights
• Paramedic Services 2022 budget submission timeline amendment approved

The Finance Committee approved funding reallocations from federal gas tax allocations, including repealing debentures for Dufferin Park and Arrowdale Community Park, in a 5-1 vote. The committee also approved all consent items, including reserve fund closures and the establishment of new area-specific development charge reserve funds. A resolution to support a multi-year budget process was lost on a tie vote (3-3).

• Approved capital project funding reallocations and repealing two debenture by-laws (5-1)
• Approved Paramedic Services revised 2022 budget submission timeline (6-0)
• Approved quarterly contracts awarded report (6-0)
• Approved reserve fund closures and new ASDC reserve funds (6-0)
• Received casino funds update (6-0)
• Multi-year budget process resolution lost on tie vote (3-3)

DO NOT USE - Committee of the Whole - Community Development

Brantford's Committee of the Whole for Community Development is meeting electronically on May 11, 2021, to consider several planning and by-law items. The committee will hold public hearings on a zoning amendment and draft condominium plan for a 45-unit apartment building at 10 Jubilee Avenue, and on city-wide amendments to permit short-term rental accommodations. Other items include cycle lanes on Brantwood Park Road, a draft condominium plan at 248 Grand River Avenue, part lot control relief for townhouses at 522-540 Grey Street, and a report on Power of Attorney resources.

• Zoning By-law Amendment PZ-10-20 and Draft Plan of Condominium 29CD-20504 for 45-unit apartment building at 10 Jubilee Avenue
• Zoning By-law Amendment PZ-03-21 to add 'Short Term Rental Accommodations' definition and permit use city-wide
• Amendments to Traffic By-law 37-83 and Parking By-law 144-88 for Brantwood Park Road cycle lanes
• Draft Plan of Condominium 29CD-20506 at 248 Grand River Avenue
• Part Lot Control Relief PLC-03-21 to create ten townhouse lots at 522-540 Grey Street

The committee approved a zoning by-law amendment and draft plan of condominium for a 45-unit apartment building at 10 Jubilee Avenue, with conditions including a record of site condition and site plan agreement. It also approved city-wide zoning amendments to regulate short-term rental accommodations, limiting them to principal residences, despite public concerns. A cycle lane project on Brantwood Park Road was partially approved, with some clauses referred back to staff. A draft plan of condominium for 248 Grand River Avenue was deferred to City Council.

• Approved zoning amendment and draft plan for 45-unit apartment at 10 Jubilee Avenue (8-1)
• Approved city-wide short-term rental zoning amendments (8-2)
• Approved Brantwood Park Road cycle lanes report and speed regulation changes (11-0)
• Referred cycle lane designation and parking prohibition clauses back to staff (10-1)
• Deferred draft plan of condominium for 248 Grand River Avenue to City Council (8-2)
• Approved Power of Attorney resources report and forwarded resolution to Elder Abuse Prevention Ontario (11-0)
• Amended Power of Attorney item to request provincial registry and forward letter to MPP and ministries (11-0)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists entirely of moving into a closed (in-camera) session to discuss three confidential items: a negotiation update on a potential merger involving Brant Energy Corporation, a Human Resources Committee report on community services and building services restructuring, and a legal opinion on a power of attorney database. No public decisions are scheduled.

• Brant Energy Corporation potential merger negotiation update (2021-384)
• Community Services Model Phase 2 (2021-310)
• Restructuring and expansion of Building Services technical staff (2021-357)
• Legal opinion on Power of Attorney database feasibility (2021-390)

The special council meeting was procedural: council voted 11-0 to move in-camera to discuss three confidential items: a Brant Energy Corporation potential merger negotiation update, two human resources reports (Community Services Model Phase 2 and Building Services technical staff restructuring), and a legal opinion on a Power of Attorney database feasibility. No substantive decisions were made in open session; the meeting adjourned at 3:32 p.m.

• Moved in-camera to discuss Brant Energy Corporation potential merger update (11-0)
• Moved in-camera to discuss Community Services Model Phase 2 HR report (11-0)
• Moved in-camera to discuss Building Services technical staff restructuring (11-0)
• Moved in-camera to discuss legal opinion on Power of Attorney database feasibility (11-0)

Special City Council

This special city council meeting is largely procedural, with the main substantive item being a move to go in-camera to discuss legal advice regarding municipal development projects and Indigenous engagement or consultation. The closed session is justified under exceptions for property security, litigation, solicitor-client privilege, and negotiation strategy. No other public business is listed.

• Motion to move in-camera for Legal Advice Re Municipal Development Projects and Indigenous Engagement or Consultation (2021-363)

The special council meeting on May 6, 2021, was largely procedural, with no substantive public decisions. Council voted 10-1 to move in-camera to discuss a confidential item regarding legal advice on municipal development projects and Indigenous engagement or consultation. The meeting adjourned at 9:54 p.m. after the closed session.

• Moved in-camera to discuss legal advice on municipal development projects and Indigenous engagement (10-1)

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to consider routine items, including approval of minutes from April 15, 2021. The main substantive item is a private and confidential negotiation update on a potential merger involving Brant Energy Corporation, which will be discussed behind closed doors.

• Private and confidential negotiation update on Brant Energy Corporation potential merger (Item 8.1, 2021-384)
• Approval of minutes from April 15, 2021 meeting
• Approval of private and confidential minutes from April 15, 2021

The Brantford Energy Task Force met on May 6, 2021, and approved the minutes from its April 15, 2021 meeting, including private and confidential minutes. No other substantive decisions were made in open session. The task force moved into a closed in-camera session to discuss a negotiation update on a potential merger involving Brant Energy Corporation, then reconvened and adjourned.

• Approved April 15, 2021 minutes (carried)
• Approved April 15, 2021 private and confidential minutes (carried)
• Moved in-camera to discuss Brant Energy Corporation potential merger negotiation update (carried)

Social Services Committee

The Social Services Committee will receive reports on the Brantford-Brant waiting list, homelessness data, and the Live Well Brantford-Brant quarterly update. The main item is a proposal to approve a new affordable housing development at 170 Trillium Way, Paris, with a financial impact of $12.5 million, subject to a cost-sharing agreement with the County.

• Report 2021-338: Affordable Housing Action Plan and Housing Master Plan progress, including $12.5M development at 170 Trillium Way, Paris
• Funding for Trillium Way: $187,500 from Development Charge Reserve, $200,000 OPHI grant, $2,000,000 from Parking Reserve, $9,912,500 debenture
• Report 2021-328: Brantford-Brant waiting list information and update
• Report 2021-287: HIFIS annual and Q1 report and homelessness by-name list update
• Report 2021-316: Live Well Brantford-Brant Q1 quarterly report

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting electronically to receive routine reports. The board will consider the first-quarter operations report for January–March 2021 and the 2020 annual water system report for Sunrise Villa in Burford. The agenda is largely procedural, with no major decisions or proposals listed.

• First Quarter Report (January–March 2021) of LHC operations, Report 2021-313
• Sunrise Villa, 11 Park Avenue, Burford – 2020 Annual Water System Report, Report 2021-178
• Minutes of April 7, 2021 board meeting

The Brant and Brantford Local Housing Corporation Board of Directors met on May 5, 2021, and approved all consent items as a group. This included receiving the First Quarter Report (January–March 2021) of the corporation's operations, receiving the 2020 Annual Water System Report for Sunrise Villa at 11 Park Avenue, Burford, and approving the minutes from the April 7, 2021 board meeting. No other substantive decisions were made; the meeting adjourned at 11:41 a.m.

• Received First Quarter Report (January–March 2021) of LHC operations (Report 2021-313)
• Received 2020 Annual Water System Report for Sunrise Villa, 11 Park Avenue, Burford (Report 2021-178)
• Approved minutes of April 7, 2021 board meeting

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is holding its Annual General Meeting, where it will consider adopting the 2020 audited financial statements, appointing the City of Brantford auditors for 2021, and reappointing incumbent directors and officers. The meeting is held electronically due to the COVID-19 pandemic, with livestream and phone access available to the public.

• Adoption of 2020 audited financial statements
• Appointment of City of Brantford auditors for 2021
• Reappointment of directors: President (Mayor), Vice-President (Chair, Social Services Committee), CEO (General Manager, Health and Human Services), Treasurer (City Treasurer or Designate), Secretary (City Clerk or Designate)
• Adoption of 2020 AGM minutes from June 3, 2020

Committee of Adjustment

The Brantford Committee of Adjustment is holding a virtual public hearing to decide on seven applications for minor zoning variances and land severances. The applications seek relief from specific zoning by-law requirements, such as lot area, setbacks, and lot coverage, for properties across the city. The committee will also consider the minutes from its April 7, 2021 meeting.

• A19-2021: 501 Shellard Lane – allow smaller lot area (294 m² vs 300 m²) and reduced rear yards for Blocks 241 and 248
• A22-2021: 501 Shellard Lane – allow exterior side yard setback of 1.89 m instead of 2.4 m
• A21-2021: 13 Edward Street – allow front yard setback of 1.15 m and porch encroachment of 3.74 m
• B11-2021: 9 Broad Street and 130 Terrace Hill Street – sever a 598.88 m² parcel, retaining 595.95 m²
• B14/B15/A20-2021: West of Cumberland Street – sever two parcels and allow 40% lot coverage instead of 35%

The Committee of Adjustment approved all seven applications on the agenda, including minor variances for residential developments and consent applications for land severances. Each decision was carried unanimously on a recorded vote of 7 to 0. The applications included variances for lot area, rear yard setbacks, front yard encroachments, and lot coverage, as well as consents to sever parcels for new dwellings.

• Approved minor variance A19-2021 for lot area and rear yard relief at 501 Shellard Lane (7-0)
• Approved minor variance A22-2021 for exterior side yard reduction at 501 Shellard Lane (7-0)
• Approved minor variance A21-2021 for front yard setback and encroachment at 13 Edward Street (7-0)
• Approved consent B11-2021 for land severance at 9 Broad Street and 130 Terrace Hill Street, with added condition for site plan agreement (7-0)
• Approved minor variance A18-2021 for reduced landscaped open space at 168 Tollgate Road (7-0)
• Approved minor variance A17-2021 for rear yard deficiency at 101 St. Paul Avenue (7-0)
• Approved consents B14-2021 and B15-2021 and minor variance A20-2021 for land severance and lot coverage west of Cumberland Street (7-0)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting electronically to receive the first quarter 2021 operational report (Report 2021-314) and to approve the minutes from the April 7, 2021 meeting. The agenda is largely procedural, with no other substantive items listed.

• First Quarter Report of Operational Management (Report 2021-314) to be received
• Approval of minutes from April 7, 2021 board meeting

The Brantford Municipal Non-Profit Housing Corporation Board of Directors met on May 5, 2021, and approved all items for consideration. The board received the First Quarter Report of Operational Management (Report 2021-314) and approved the minutes from the April 7, 2021 meeting. No other substantive decisions were made.

• Approved all items for consideration (moved by Councillor Antoski, seconded by Councillor Sless)
• Received First Quarter Report of Operational Management (Report 2021-314) - carried
• Approved minutes of April 7, 2021 meeting - carried

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole – Operations and Administration is meeting to consider several staff reports and resolutions. Key items include a temporary five-month closure of Ada and Palmerston Avenues at Brant Avenue, approval of a non-competitive contract for a water/wastewater financial plan update, and funding for restoration of the Brant War Memorial. The committee will also receive reports on police facility redevelopment funding, the City Accommodation Task Force final report, and other routine items.

• Temporary full closure of Ada Avenue and Palmerston Avenue at Brant Avenue for 5 months, with $10,500 financial impact
• Non-competitive procurement of Hemson Consulting Limited for Water and Wastewater Financial Plan Update, upset limit $80,000 plus HST
• Restoration of Brant War Memorial: up to $25,500 allocated from Public Art Reserve for stolen bronze torches
• Resolution to reduce water/wastewater bill by 50% for 300 King George Road Unit H7 (Shoeless Joes) due to leak, $5,441.28
• Resolution to apply for FCM Municipal Asset Management Program funding for bridges/culverts under 3m, with $50,000 return to capital envelope

The Committee of the Whole approved a temporary five-month full closure of Ada Avenue and Palmerston Avenue at Brant Avenue, with staff directed to gather public feedback and report back in Q4 2021. It also approved a non-competitive contract with Hemson Consulting Limited for a Water and Wastewater Financial Plan Update (10-1), and directed staff to proceed with a flagpole location at Harmony Square for ceremonial flag raising. A resolution to reduce a high water bill for Shoeless Joe's was referred to the Legal department for an in-camera report (6-5).

• Approved temporary full closure of Ada Avenue and Palmerston Avenue at Brant Avenue for five months (11-0)
• Approved non-competitive procurement of Hemson Consulting Limited for Water and Wastewater Financial Plan Update, upset limit $78,300 plus HST (10-1)
• Approved flagpole location at Harmony Square for ceremonial flag raising, with amended proclamations policy (11-0)
• Approved repeal and replacement of Bell Homestead policies with new Museum Operations Policy (11-0)
• Approved allocation of up to $25,500 from Public Art Reserve for restoration of Brant War Memorial bronze torches (11-0)
• Approved disbanding City Accommodation Task Force and receiving final report (11-0)
• Referred high water bill relief for Shoeless Joe's to Legal department for in-camera report (6-5)
• Approved establishment of Community Heritage & Cultural Space Task Force, disbanding two existing task forces (9-2)

Human Resources Committee

The Human Resources Committee is meeting electronically to consider routine items and two confidential matters. The public portion includes roll call, declarations, and approval of previous minutes. The committee will move in-camera to discuss the Community Services Model Phase 2 and the restructuring and expansion of Building Services Technical Staff, both involving labour relations or employee negotiations.

• Community Services Model Phase 2 (2021-310) - private discussion
• Restructuring and Expansion of Building Services Technical Staff (2021-357) - private discussion
• Approval of minutes from March 2, 2021 meeting

The Human Resources Committee approved all consent items, including minutes from March 2, 2021, with no items separated for discussion. The committee then moved in-camera to discuss two confidential items related to employee matters and labour relations. No substantive public decisions were made beyond the consent approvals.

• Approved all consent items, including March 2, 2021 minutes (carried)
• Moved in-camera for Community Services Model Phase 2 (carried)
• Moved in-camera for Restructuring and Expansion of Building Services Technical Staff (carried)

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting electronically to elect a chair and vice-chair, review four site plan applications for accessibility comments, and discuss the draft Brantford Facility Accessibility Design Standards. The agenda is mostly procedural, with no final decisions expected; comments will be forwarded to staff.

• Election of Chair and Vice-Chair
• Site plan review: 63 Wharfe Street (SPC-11-21)
• Site plan review: 84 Lynden Road (SPC-19-20)
• Site plan review: 573-585 Colborne Street (SPC-29-20)
• Site plan review: 249 Lynden Road (PZ-04-21)

The Brantford Accessibility Advisory Committee received information on four site plan applications (63 Wharfe Street, 84 Lynden Road, 573-585 Colborne Street, and 249 Lynden Road) and voted to forward all committee comments to staff. The committee also agreed to forward comments on the Brantford Facility Accessibility Design Standards to staff. Elections for Chair and Vice-Chair were deferred to a later date, with Sandy Gdyczynski serving as Chair for the meeting.

• Received site plan info for 63 Wharfe Street, forwarded comments to staff (carried)
• Received site plan info for 84 Lynden Road, forwarded comments to staff (carried)
• Received site plan info for 573-585 Colborne Street, forwarded comments to staff (carried)
• Received site plan info for 249 Lynden Road, forwarded comments to staff (carried)
• Forwarded comments on Brantford Facility Accessibility Design Standards to staff (carried)
• Scheduled future meetings for June 10, Sept 9, Nov 25, 2021 (carried)
• Deferred Chair and Vice-Chair elections to a later date

Special City Council

This is a special City Council meeting agenda that contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or agenda items are listed in the provided text.

City Council

Brantford City Council is meeting to consider a range of items, including ratifying tentative collective agreements with the electrical workers and firefighters unions, reviewing results of a physical security guard pilot project, and discussing several bike lane projects. The agenda also includes numerous proclamations, committee reports, and routine administrative matters.

• Ratification of IBEW Local 636 collective agreement ($223,835 over four years)
• Ratification of Brantford Professional Fire Fighters Association agreement ($1,606,037 over five years)
• Results and recommendations from Physical Security Guard Services pilot project (approx. $497,900)
• Bike lane projects on Albion Street, Brantwood Park Road, Erie Avenue, and Oxford Street
• Zoning by-law amendment and draft plan of condominium for 180 Grand River Avenue

City Council approved a zoning by-law amendment and draft plan of condominium for a 30-unit apartment building at 180 Grand River Avenue, with conditions including a filed Record of Site Condition and signed Site Plan Agreement. Council also ratified collective agreements with IBEW Local 636 and the Brantford Professional Firefighters Association, and approved a scaled-back extension of physical security guard services. A resolution urging the Province of Ontario to withdraw its prohibition on golfing and other outdoor recreational activities was also passed.

• Approved zoning amendment and draft plan of condominium for 30-unit apartment at 180 Grand River Ave (8-1)
• Ratified IBEW Local 636 collective agreement renewal, $223,835 over four years (11-0)
• Ratified Brantford Professional Firefighters Association collective agreement renewal, $1,606,037 over five years (11-0)
• Approved extension of physical security guard services pilot until Jan 31, 2022, at $374,000 (10-0)
• Approved resolution urging Province to withdraw prohibition on golfing and outdoor recreation (9-2)
• Approved Vision Zero Road Safety Plan (11-0)
• Approved sale of Bertrand Place to West Street Apartments Inc. for $18,000 (11-0)
• Deferred noise by-law amendment for two cycles for public consultation (8-3)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider two applications to alter properties designated under the Ontario Heritage Act: 82 Brant Avenue (Application HA-01-21) and 155 Brant Avenue (Application HA-02-21). The committee will also approve minutes from its March 29, 2021 meeting and receive updates from sub-committees. No financial impact is noted for either alteration application.

• Proposed alteration to 82 Brant Avenue (Application HA-01-21) – recommendation to approve
• Proposed alteration to 155 Brant Avenue (Application HA-02-21) – recommendation to approve
• Approval of March 29, 2021 meeting minutes
• Updates from five sub-committees (Designation By-law Review, Heritage Education, Heritage Estates, Places of Worship, Prominence Point)

The Brantford Heritage Committee approved two applications to alter properties designated under the Ontario Heritage Act. Both applications were approved as recommended by staff, with no conflicts of interest declared. The meeting also approved the minutes from the previous session.

• Approved alteration application HA-01-21 for 82 Brant Avenue (carried)
• Approved alteration application HA-02-21 for 155 Brant Avenue (carried)
• Approved minutes of March 29, 2021 meeting (carried)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development is meeting to consider several planning and development items, including a zoning amendment for a 30-unit apartment building, part lot control applications for townhouse developments, and a heritage register consultation contract. The committee will also discuss a real estate strategy for the Mohawk Lake District and a proposed noise by-law amendment.

• Zoning amendment PZ-11-20 and draft condominium plan for 30-unit apartment at 180 Grand River Avenue
• Part lot control relief for 12 townhouse lots at 1-23 Amos Avenue and 17 townhouse lots at 402-434 Blackburn Drive
• Heritage register owner consultation contract with Archaeological Services Inc. up to $79,320
• Mohawk Lake District real estate strategy including land disposition and expression of interest process
• Noise by-law amendment to prohibit sound equipment that unreasonably disturbs peace

The Committee approved a zoning by-law amendment and draft plan of condominium for a 30-unit apartment building at 180 Grand River Avenue, with balconies removed on one side to address privacy concerns. The Committee also approved the Mohawk Lake District real estate strategy, directing staff to negotiate land dispositions with two community organizations and begin an expression of interest process for other lands. Additionally, staff were directed to draft a Customer Code of Conduct and amend the noise by-law.

• Approved zoning amendment and draft plan of condominium for 30-unit apartment at 180 Grand River Avenue (9-0)
• Approved Mohawk Lake District real estate strategy, including land dispositions to Lansdowne Children's Centre and De dwa da dehs nye>s Aboriginal Health Centre (11-0)
• Expanded Mohawk Lake District Working Group mandate (11-0)
• Approved $79,320 non-competitive procurement for Heritage Register owner consultation (11-0)
• Approved part lot control relief for 12 townhouse lots at 1-23 Amos Avenue (11-0)
• Approved part lot control relief for 17 townhouse lots at 402-434 Blackburn Drive (11-0)
• Directed staff to amend noise by-law to prohibit unreasonable sound at all times (11-0)
• Directed staff to draft a Customer Code of Conduct (11-0)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists solely of moving into a private in-camera session to discuss three items: a post-remediation update for 17 Sydenham Street, and tentative labour settlements with IBEW Local 636 and the Brantford Professional Fire Fighters Association. No public decisions are scheduled; the meeting is procedural and confidential.

• 17 Sydenham Street – post-remediation testing update, advice and action plan (2021-325)
• Tentative settlement with IBEW Local 636 – financial impact $223,835 over four years (2021-203)
• Tentative settlement with Brantford Professional Fire Fighters Association – financial impact $1,606,037 over five years (2021-286)

The special council meeting was procedural, with no substantive public decisions. Council unanimously voted to move in-camera to discuss three confidential items: a property remediation update, and tentative settlements with IBEW Local 636 and the Brantford Professional Fire Fighters Association. The meeting adjourned without returning to open session.

• Moved in-camera to discuss 17 Sydenham Street remediation update (8-0)
• Moved in-camera to discuss tentative IBEW Local 636 settlement (8-0)
• Moved in-camera to discuss tentative BPFFA collective agreement (8-0)

City Accommodations Task Force - Disbanded

The City Accommodations Task Force is meeting to receive a final report and likely disband after completing its mandate. The agenda also includes items on police facility redevelopment funding sources and a proposed flagpole location for City Hall events. The meeting is held electronically due to the COVID-19 pandemic.

• Brantford Police Services Facility Redevelopment Funding Sources (Report 2021-321) to be received
• Proposed flagpole at Harmony Square for ceremonial flag raising (Report 2021-326)
• Amendments to Corporate Policy 004 (Flag Flying) and 049 (Proclamations/Flag-Raising)
• Final Report: City Accommodation Task Force (2021-322) with recommendation to disband
• Verbal update on Accommodations Strategy Projects progress

The City Accommodation Task Force was disbanded after completing its mandate, with staff directed to report back to City Council on accommodation plan progress as needed. The task force also received a report on Brantford Police Services Facility Redevelopment funding sources and approved a flagpole location at Harmony Square for ceremonial flag raising.

• Disbanded City Accommodation Task Force (carried)
• Received Brantford Police Services Facility Redevelopment Funding Sources report (carried)
• Approved Concept Area #4 Flagpole Location at Harmony Square for ceremonial flag raising (carried)
• Directed staff to amend policies and present by-law to City Council for flag flying and proclamations (carried)
• Received verbal Accommodations Strategy Projects Progress Update (carried)
• Adopted minutes from January 21, 2021 meeting (carried)

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to discuss items related to the Brantford Energy Corporation (BEC), including a business case proposal from LDC, a Deloitte analysis, a shareholder agreement proposal, asset valuation, shared services, and timing of a business case review. The agenda is largely procedural, with most substantive items listed under private and confidential sessions.

• Proposal from LDC to Steering Committee
• Deloitte Analysis for A.1
• Cambridge/North Dumfries Shareholder Advisory Steering Committee proposal on shareholder agreement
• Valuation of asset
• Shared services provided to BEC follow-up

The Brantford Energy Task Force held a brief public meeting, approving minutes from March 5, 2021, and then moved in-camera to discuss confidential items including business case matters, a shareholder agreement proposal, asset valuation, shared services, and timing of a review. No substantive decisions were made in open session.

• Approved March 5, 2021 minutes (carried)
• Approved March 5, 2021 private and confidential minutes (carried)
• Moved in-camera to discuss confidential items (carried)

Finance Committee

The Brantford Finance Committee is meeting electronically to receive several financial reports, including the 2020 preliminary year-end variance and the expansion of online credit card payment options. Consent items cover development charges and parkland reserve fund statements. Councillor Carpenter is also proposing a motion to support a multi-year operating budget process.

• 2020 Preliminary Year End Variance Report (2021-139)
• Online Payment Options expansion report (2021-291)
• 2020 Development Charges Reserve Fund Continuity Report (2021-276)
• Treasurer's 2020 Statement for Cash in Lieu of Parkland Reserve Fund (2021-277)
• Notice of Motion: Multi-Year Budget Process by Councillor Carpenter

The Finance Committee approved all consent items and received several financial reports, including the 2020 Preliminary Year End Variance Report and an update on online payment options. A notice of motion to explore a multi-year budget process was introduced but not voted on.

• Approved all consent items and items for consideration (5-0)
• Received 2020 Development Charges Reserve Fund Continuity Report (5-0)
• Received Treasurer's 2020 Statement for Cash in Lieu of Parkland Reserve Fund (5-0)
• Received 2020 Preliminary Year End Variance Report (5-0)
• Received report on expansion of online credit card payment options (5-0)

Appointments Committee

The Appointments Committee is meeting to appoint citizen members to several boards and committees, including the Brantford Airport Board, Heritage Committee, Active Transportation Sub-Committee, Public Library Board, and Downtown Brantford Business Improvement Area. It will also appoint liaison representatives to the Tourism Advisory Committee. The meeting includes private and confidential items regarding personal matters, and will consider minutes from the November 3, 2020 meeting.

• Appointment of citizen members to Brantford Airport Board
• Appointment of citizen members to Brantford Heritage Committee
• Appointment of citizen members to Active Transportation Sub-Committee
• Appointment of citizen members to Brantford Public Library Board
• Appointment of liaison representatives to Tourism Advisory Committee

The Appointments Committee approved changes to the Downtown Brantford Business Improvement Area, reducing its council composition from two members to one, with the Mayor and an alternate. Councillor Utley was appointed as the alternate, and by-laws will be presented to City Council for adoption. The committee also moved in-camera to discuss citizen appointments to various boards and committees, providing direction to staff.

• Approved amendment to reduce Downtown BIA council members to Mayor, one council member, and an alternate (carried)
• Approved by-law to amend Municipal Chapter 30 to reduce council composition from two to one member (to be presented to Council)
• Appointed Councillor Utley as alternate for Downtown BIA (carried)
• Approved by-law to amend Appendix A to By-law 152-2018, removing Councillor VanTilborg and appointing Councillor Utley as alternate (to be presented to Council)
• Moved in-camera to consider appointments to Airport Board, Heritage Committee, Active Transportation Sub-Committee, Library Board, and Downtown BIA (carried)

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole is deciding on several items, including expanding a physical security guard pilot program at a total cost of $722,900, implementing a prioritization matrix for capital projects, and adopting a Vision Zero road safety plan. They will also discuss bike lane projects on several streets, a new right-of-way activity policy, and a resolution urging Ontario to cap gas-fired electricity generation.

• Expand physical security guard pilot to Jan 31, 2022 at $722,900, with $497,900 from Capital Funding Envelope Reserve (RF0556)
• Approve non-competitive contract extension with Active Security Enterprises for $672,500 (not including taxes)
• Adopt Vision Zero Road Safety Plan
• Approve bike lane projects on Albion Street, Brantwood Park Road, Erie Avenue, and Oxford Street
• Close and sell Bertrand Place to West Street Apartments Inc. for $18,000, proceeds to Affordable Housing Reserve

The Committee of the Whole approved several bike lane projects (Albion Street, Erie Avenue, Oxford Street), deferred the Brantwood Park Road cycle lanes for one cycle, and approved a rainbow crosswalk installation in the downtown core. The committee also adopted the Vision Zero Road Safety Plan, approved new parking restrictions, and directed staff on a high water bill adjustment for 11 Stirton Ave. Several items were deferred directly to City Council, including the physical security guard services pilot project and the work-from-home policy.

• Approved Albion Street Bike Lane Project (10-1)
• Deferred Brantwood Park Road Cycle Lanes for one meeting cycle (7-4)
• Approved Erie Avenue Paved Shoulder Bike Lanes (11-0)
• Approved Oxford Street Bike Lane Project (11-0)
• Approved all-way stop control at Ontario Street and Cayuga Street (10-1)
• Approved rainbow crosswalk installation in downtown core (11-0)
• Approved water bill adjustment for 11 Stirton Ave (11-0)
• Adopted Vision Zero Road Safety Plan (11-0)

Mohawk Lake District Working Group

The Mohawk Lake District Working Group is meeting to consider a real estate strategy for the district, including land dispositions to two community organizations and an expression of interest process for commercial/residential parcels. They will also discuss expanding the working group's mandate and receive information on billboard costs and prior minutes.

• Delegation of authority to enter into MOUs with Lansdowne Children's Centre and De dwa da dehs nye>s Aboriginal Health Centre for land purchase agreements
• Survey of ~9.7-acre institutional parcel to create two parcels for disposition
• Expression of Interest process for ~9.2 acres of multi-storey mixed-use commercial/residential land
• Establishment of an Evaluation Committee for the EOI, including Mayor and Ward 5 Councillors
• Reservation of Transitional/Institutional lands for future museum district or community park

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors will consider approving its 2020 financial statements and scheduling its Annual General Meeting for May 25, 2021. The board will also receive the fourth quarter operations report for October–December 2020 and approve the minutes from its December 2, 2020 meeting.

• Approval of 2020 financial statements (unaudited) and authorization for President and Vice-President to sign
• Calling the Shareholder's Annual General Meeting for May 25, 2021, to be held virtually at Brantford City Hall
• Appointment of City of Brantford officials as LHC officers (Mayor as President, etc.) without remuneration
• Receipt of Fourth Quarter Report (October–December 2020) on LHC operations
• Approval of minutes from December 2, 2020 board meeting

The Board approved the unaudited 2020 financial statements and set the Annual General Meeting for May 25, 2021, to be held virtually at Brantford City Hall. It also received the fourth quarter operations report and approved the December 2, 2020 minutes. No other substantive decisions were made.

• Approved 2020 unaudited financial statements (carried)
• Called AGM for May 25, 2021, virtual at City Hall (carried)
• Appointed officers for LHC (President, Vice-President, CEO, Treasurer, Secretary, Signing Officers) (carried)
• Received fourth quarter 2020 operations report (carried)
• Approved minutes of December 2, 2020 meeting (carried)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a public hearing to decide on four applications seeking minor zoning variances and land severances. The applications involve properties on St. Paul Avenue, Chestnut Avenue, Charlotte Street, and Henry Street. The committee will vote on whether to approve each request.

• A13/2021: 50 St. Paul Avenue - permit accessory dwelling unit larger than 50% of principal dwelling's gross floor area
• A14/2021: 138 Chestnut Avenue - permit minimum lot area of 270 m² for converted dwelling, instead of required 360 m²
• B09/2021 & A15/2021: 57 Charlotte Street - sever 550 m² parcel, retain 1,630 m²; permit front yard of 6.5 m instead of established building line
• B10/2021 & A16/2021: 349-363 Henry Street - sever 8,778 m² parcel, retain 8,229 m²; permit loading space maneuvering across lots

The Committee of Adjustment approved all four applications on the agenda. These included a minor variance for a second-storey addition at 50 St. Paul Avenue, a variance for a secondary unit at 138 Chestnut Avenue, a consent and variance to relocate the heritage Crystal Cottage to 57 Charlotte Street, and a consent and variance for a lot severance at 349-363 Henry Street. All approvals were subject to conditions and were carried, with one application (A14/2021) passing on a 4-1 vote.

• Approved Application A13/2021 for a minor variance to permit an accessory dwelling unit at 50 St. Paul Avenue (5-0).
• Approved Application A14/2021 for a minor variance to permit a reduced lot area for a converted dwelling at 138 Chestnut Avenue (4-1).
• Approved Applications B09/2021 and A15/2021 for a consent and minor variance to sever land and relocate the Crystal Cottage heritage building to 57 Charlotte Street (5-0).
• Approved Applications B10/2021 and A16/2021 for a consent and minor variance to sever industrial lots at 349-363 Henry Street (5-0).
• Approved the minutes of the March 4, 2021 meeting, with a correction to a member's name.

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors will receive the fourth quarter operational report for 2020, approve the 2021 operating and capital budgets, and approve the 2020 audited financial statements. The board will also approve holding its Annual General Meeting on May 5, 2021. The meeting is held electronically due to the COVID-19 pandemic.

• Fourth Quarter Report of Operational Management (Report 2021-245) with 2021 Operating and Capital Budgets
• Approval of 2020 audited financial statements (Report 2021-246)
• Approval of Annual General Meeting for May 5, 2021
• Minutes from December 2, 2020 board meeting

The Board approved the fourth quarter operational report, including the operating and capital budgets and proposed expenditures. It also approved the 2020 audited financial statements, received the Auditor's Management Report, and approved holding the Annual General Meeting on May 5, 2021. The minutes from the December 2, 2020 meeting were carried. No other substantive decisions were made.

• Approved the Fourth Quarter Report of Operational Management, including operating and capital budgets and proposed expenditures
• Approved the 2020 audited financial statements for the Brantford Municipal Non-Profit Housing Corporation
• Received the Auditor's Management Report for the 2020 audited financial statements
• Approved holding the Annual General Meeting for members on May 5, 2021
• Carried the minutes of the December 2, 2020 meeting

Social Services Committee

The Brantford Social Services Committee is meeting electronically to receive two reports: one on Ontario's Vision for Social Assistance and one on COVID-19 Social Services Relief Funding. The committee will also consider minutes from its March 3, 2021 meeting. No votes on substantive actions are listed; the agenda is largely procedural.

• Report 2021-252: Ontario's Vision for Social Assistance (no financial impact)
• Report 2021-200: COVID-19 Social Services Relief Funding Update (no financial impact)
• Approval of minutes from March 3, 2021 meeting

The Social Services Committee approved all consent items and received two reports: Ontario's Vision for Social Assistance (Report 2021-252) and a COVID-19 Social Services Relief Funding Update (Report 2021-200). No presentations, resolutions, or notices of motion were made. The meeting adjourned at 9:37 a.m.

• Approved all consent items not separated for discussion.
• Received Report 2021-252 on Ontario's Vision for Social Assistance.
• Received Report 2021-200 on COVID-19 Social Services Relief Funding Update.
• Approved minutes of the March 3, 2021 Social Services Committee meeting.

Special City Council

This is a special meeting of Brantford City Council held electronically due to COVID-19. The only substantive item is a motion to move in-camera to conduct interviews for the City Solicitor / Director of Legal and Real Estate Services, citing labour relations, employee negotiations, and personal matters. No other business is listed.

• In-camera interviews for City Solicitor / Director of Legal and Real Estate Services
• Meeting held electronically due to COVID-19 pandemic
• Public observation via phone with meeting ID 974 8152 6560

The special council meeting was held by video conference. Council voted unanimously to move in-camera to conduct interviews for the City Solicitor / Director of Legal and Real Estate Services position. No decisions were made in open session, and the meeting adjourned after reconvening.

• Approved moving in-camera to interview candidates for City Solicitor / Director of Legal and Real Estate Services (recorded vote 6 to 0).

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The only substantive item is a motion to move in-camera to discuss an environmental update and legal advice regarding the Sydenham/Pearl area, citing solicitor-client privilege. No other business is listed.

• In-camera discussion of Sydenham/Pearl environmental update and legal advice

The special meeting was procedural only. Council unanimously moved in-camera to receive an environmental update and legal advice regarding Sydenham/Pearl, citing solicitor-client privilege. No decisions were made in open session, and the meeting adjourned at 7:35 p.m.

• Moved in-camera unanimously to discuss Sydenham/Pearl environmental update and legal advice

Selection Committee

The Selection Committee is meeting to conduct interviews for the City Solicitor / Director of Legal and Real Estate Services position. The interviews will be held in a closed (in-camera) session, citing labour relations and personal matters. The meeting is being held electronically due to the COVID-19 pandemic.

• In-camera interviews for City Solicitor / Director of Legal and Real Estate Services
• Meeting held electronically due to COVID-19
• Public can call in via 1-855-703-8985 or 1-647-374-4685, Meeting ID #: 929 0093 6753

The Selection Committee held a video conference meeting with two councillors present and the mayor absent. No conflicts of interest were declared. The committee voted unanimously to move in-camera to conduct interviews for the City Solicitor / Director of Legal and Real Estate Services position. The meeting adjourned at 3:47 p.m. with no other decisions made.

• Moved in-camera unanimously to consider interviews for the City Solicitor / Director of Legal and Real Estate Services

Special Committee of the Whole - Community Development

This Special Committee of the Whole meeting is holding a statutory public hearing on the 2021 Area Specific Development Charges (ASDC) Background Study, which proposes new area-specific development charge rates and a by-law. The committee will receive the report and recommend that a by-law adopting Chapter 262 of the Municipal Code be presented to City Council. The meeting is held electronically due to the COVID-19 pandemic.

• Statutory public meeting for 2021 Area Specific Development Charges Background Study (Report 2021-251)
• Proposed ASDC rates and by-law to adopt Chapter 262 of the Municipal Code
• Presentation by Hemson Consulting Ltd. (Craig Binning and Julia Cziraky)
• No financial impact noted for the report

The Committee of the Whole received the 2021 Area Specific Development Charges Background Study and voted unanimously to present the by-law to City Council for adoption. The by-law would set development charges for the Northern Boundary Expansion Lands and Tutela Heights. A landowner group requested more time to review the study, but the committee proceeded. The by-law is scheduled for final passage at the April 27, 2021 Council meeting.

• Received Report 2021-251 on the 2021 Area Specific Development Charges Background Study.
• Approved presenting the by-law to adopt Chapter 262 (Area Specific Development Charges) to City Council.
• Carried the motion unanimously (9 to 0) on a recorded vote.

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider two main items: forwarding comments on a Cultural Heritage Evaluation Report for the Three Grand River Crossings environmental assessment, and deciding whether to approve a proposed alteration to the designated property at 82 Brant Avenue. The committee will also review and approve minutes from its January 25, 2021 meeting, and receive updates from several sub-committees.

• Cultural Heritage Evaluation Report for Three Grand River Crossings Schedule B Municipal Class Environmental Assessment
• Proposed alteration to 82 Brant Avenue, a property designated under the Ontario Heritage Act (Application HA-01-21)
• Approval of minutes from January 25, 2021 meeting
• Updates from sub-committees including Designation By-law Review, Heritage Education, Heritage Estates, Places of Worship, and Prominence Point
• Discussion on sub-committee membership

The committee voted to forward comments supporting the cultural heritage value identified in the Cultural Heritage Evaluation Report for the Three Grand River Crossings Schedule B Municipal Class Environmental Assessment. It also referred an application to alter the designated property at 82 Brant Avenue back to staff to investigate accessibility and the viability of restoring the entrance to the centre. The committee approved the January 25, 2021 minutes and appointed members to a prominence point sub-committee. No other substantive decisions were made.

• Supported the cultural heritage value in the Cultural Heritage Evaluation Report for the Three Grand River Crossings Schedule B Municipal Class Environmental Assessment and forwarded comments to staff.
• Referred the alteration application for 82 Brant Avenue (HA-01-21) back to staff to investigate accessibility, an automatic door, and the viability of restoring the entrance to the centre.
• Approved the minutes of the January 25, 2021 meeting.
• Appointed Nathan Etherington, Councillor Wall, Councillor McCreary, and Tamara Cupoli to the prominence point sub-committee.

City Council

Brantford City Council meets electronically to decide on a temporary by-law easing parking rules for outdoor patios during COVID-19, ratify tentative union settlements, and accept transit funding. They will also consider zoning amendments, a film policy update, and various reports.

• Temporary Use By-law to ease parking restrictions for outdoor patios (PZ-02-2021)
• Ratification of tentative settlements with Amalgamated Transit Union Local 685 (Conventional and Lift)
• Transfer Payment Agreement for Safe Restart Agreement Phase 2 Municipal Transit Funding ($1,634,763)
• Zoning by-law amendments for 573-585 Colborne Street, 180 Grand River Avenue, 10 Jubilee Avenue, and 24 Mount Pleasant Street
• Single source procurement of 2021/2022 corporate insurance policy ($2,899,962 - $3,023,892)

Council adopted the new Official Plan 'Envisioning Our City: 2051' (By-law 1-2021) with an amendment for 88 Golf Road, and terminated the Governance Review project, voting not to proceed with Phase Two (Ward Boundary Review). Council also ratified tentative collective agreements with the Amalgamated Transit Union and CUPE Local 181, and approved a temporary zoning by-law to ease parking restrictions for outdoor patios.

• Adopted Official Plan 'Envisioning Our City: 2051' (By-law 1-2021) as amended (11-0)
• Terminated Governance Review project; voted not to proceed with Phase Two Ward Boundary Review (10-1)
• Ratified tentative collective agreements with ATU Local 685 and CUPE Local 181 (11-0)
• Approved temporary zoning by-law to ease parking restrictions for outdoor patios (11-0)
• Denied request to remove 449 & 453 Mount Pleasant Road from Trigger Area (8-1)
• Approved short-term rental accommodation registry program (10-0)
• Referred zoning/condo applications for 180 Grand River Ave and 10 Jubilee Ave back to applicant for more consultation (8-1, 9-0)
• Lost motion to add 190-192 King George Road as available payday loan location (2-9)

Special City Council

The Special City Council meeting was held virtually and was entirely devoted to a single private item. Council voted unanimously (9-0) to move in-camera to consider a tentative settlement with CUPE Local 181 OWB and the Housing Unit for renewal of a collective agreement, with a financial impact of $477,147 over four years. No decisions were made in open session, and the meeting adjourned at 2:16 p.m.

• Approved motion to move in-camera to discuss tentative CUPE Local 181 OWB and Housing Unit collective agreement renewal (financial impact: $477,147 over four years) — carried 9-0.

Planning Advisory Committee

The Planning Advisory Committee is meeting to receive information and provide feedback on two zoning by-law amendment reports. The first concerns short-term rental accommodations, and the second involves technical amendments to the City of Brantford Zoning By-law. The committee's feedback will be considered for a future recommendation report to the Committee of the Whole – Community Development.

• Zoning By-law Amendment PZ-03-21 regarding Short Term Rental Accommodations (Financial Impact – None)
• Technical Amendments PZ-05-20 to City of Brantford Zoning By-law 160-90 (Financial Impact – None)
• Approval of minutes from February 20, 2020 meeting

The Planning Advisory Committee received a staff report on a zoning by-law amendment to regulate short-term rental accommodations city-wide. The committee voted to forward comments supporting the amendment while recommending further dialogue on the principal-residence requirement, consideration of exemptions, and normalization of the tax burden between hotels/motels and short-term rentals. The committee also received a report on technical zoning amendments and voted to forward comments supporting them with no further concerns. No other substantive decisions were made; the meeting was procedural, including adoption of previous minutes.

• Received Zoning By-law Amendment PZ-03-21 (Short Term Rental Accommodations) as information and forwarded comments to City Staff, supporting the amendment but recommending dialogue on the principal-residence requirement, exemptions, and tax burden normalization.
• Received PZ-05-20 (Technical Amendments to Zoning By-law 160-90) as information and forwarded comments to City Staff, supporting the amendments with no further concerns.
• Adopted the minutes of the Planning Advisory Committee meeting of February 20, 2020.

Property Standards Committee

The Brantford Property Standards Committee is meeting electronically to consider four appeals of Property Standards Orders. The committee will vote on whether to confirm and uphold each order. The agenda also includes approval of minutes from a previous meeting and a status update on prior appeals.

• Appeal by Gabriele Drewery of Property Standards Order #151-20 for 11 Ludlow Crescent
• Appeal by Lona Johnson of Property Standards Order #03-21 for 34 Murray Street
• Appeal by Theresa Marsilio of Property Standards Order #06-21 for 94 ½ Arthur Street
• Appeal by Rupinder Bhullar on behalf of 2678796 Ontario Inc. of Property Standards Order #149-20 for 321-323 Colborne Street
• Approval of Property Standards Committee minutes from August 26, 2020

The Property Standards Committee heard four appeals and upheld all four property standards orders, granting extensions for compliance. The committee confirmed an order for 11 Ludlow Crescent with no additional fees, and granted extensions for properties on Murray Street, Arthur Street, and Colborne Street. All motions were carried unanimously by the three members present.

• Appeal for 11 Ludlow Crescent allowed, order confirmed, no additional fees (carried)
• Appeal for 34 Murray Street allowed, order upheld, extension to April 30, 2021 (carried)
• Appeal for 94 ½ Arthur Street allowed, order upheld, extensions to April 30 and July 30, 2021 (carried)
• Appeal for 321-323 Colborne Street allowed, order upheld, extension to May 28, 2021 (carried)
• Minutes of August 26, 2020 adopted (carried)

Special Committee of the Whole - Operations and Administration

The Special Committee of the Whole is considering a report on Phase One of the City Council Governance and Employment Status Review and Ward Boundary Review. Staff are directed to proceed with Phase Two under a Ward Governance model with two councillors per ward, a part-time councillor and full-time mayor, and an 11-member council (mayor plus 2 councillors per each of 5 wards). A separate Phase Three review of council remuneration is also proposed.

• Report 2021-86: City Council Governance and Employment Status Review and Ward Boundary Review - Phase One (Financial Impact: None)
• Proposed Ward Governance model with two-Councillor per ward
• Proposed council membership of 11 (Mayor plus 2 Councillors per 5 Wards)
• Proposed part-time Councillor and full-time Mayor employment status
• Phase Three Council Remuneration review to be combined with Compensation Review for Exempt Positions

The committee received the Phase One governance and ward boundary review report and directed staff to proceed with Phase Two, adopting a ward model with two councillors per ward, part-time councillors and a full-time mayor, and an 11-member council. It also directed staff to conduct a Phase Three council remuneration review alongside the exempt positions compensation review. All clauses were approved by recorded votes, with the two-councillor ward model passing 5-4.

• Received report 2021-86 on governance and ward boundary review (9-0)
• Approved ward governance model with two councillors per ward (5-4)
• Approved part-time councillor and full-time mayor employment status (6-3)
• Approved council membership of 11 (Mayor plus 2 per ward) (6-3)
• Directed staff to proceed with Phase Three council remuneration review (6-3)

Special City Council

This special meeting of Brantford City Council is primarily to consider the Estimates Committee's recommendation to approve the 2021 Operating Budget as amended, and to present a by-law setting 2021 fees and charges for adoption. The agenda also includes receiving minutes from several Estimates Committee meetings, and a confirming by-law. Public delegations on the budget are permitted.

• Approval of 2021 Operating Budget as amended
• By-law to set 2021 Fees and Charges (By-law 52-2021)
• Confirming by-law (53-2021)
• Receipt of Estimates Committee minutes from Feb 17, 24, Mar 1, 3, 8, 2021

Brantford City Council approved the 2021 Operating Budget as amended, including a one-time annualized shelter bed increase at Rosewood House funded by provincial relief funds and adding $51,114 for administrative support to Clerk's Services. Several proposed amendments to the budget were defeated, including removing the Walter Gretzky Green Fee and Wastewater Maintenance Small Tools items. The council also passed by-laws to set 2021 fees and charges and to confirm the meeting's proceedings.

• Approved the 2021 Operating Budget as amended (8-3).
• Approved a one-time annualized shelter bed increase at Rosewood House, funded by $148,421 from the Social Services Relief Fund (10-0).
• Approved adding $22,000 in revenue and reducing costs by $153,000, after removing Canada Day Celebrations and Advertising items from the schedule (11-0).
• Approved adding $51,114 for Administrative Support to Clerk's Services (6-5).
• Directed staff to transfer $50,000 per year from the Golf Operations Reserve to the Capital Funding Envelope Reserve for a new clubhouse (6-5).
• Adopted minutes from five Estimates Committee meetings (11-0).
• Gave 1st, 2nd, and 3rd reading to By-law 52-2021 (2021 Fees and Charges) and By-law 53-2021 (Confirmation of Proceedings) (9-2).

Vision Zero Road Safety Committee

The committee endorsed the draft City of Brantford Vision Zero Road Safety Plan and directed staff to finalize it, with the final plan to be presented to Committee of the Whole for adoption in Q2 2021. It also approved on-street parking amendments, including a separated vote on a parking prohibition on Inwood Drive, and received an update on Vision Zero enforcement initiatives.

• Received Report 2021-222, 'Update on Vision Zero Enforcement Initiatives' (carried unanimously).
• Approved 'Parking Prohibited at Anytime' on the south side of Inwood Drive from Ava Road to the west end (carried).
• Approved 'Parking Prohibited at Anytime' on the south side of Maplecest Lane from a point 70 metres west of the centre line of Trillium Way (north intersection) for 34 metres westerly (carried unanimously).
• Amended Schedule '7' of Parking By-law 144-88 and directed that the necessary by-law be presented to Council for adoption (carried unanimously).
• Endorsed the draft City of Brantford Vision Zero Road Safety Plan and directed staff to finalize it (carried unanimously).
• Directed that the final Vision Zero Road Safety Plan be presented to Committee of the Whole for adoption in Q2 2021 (carried unanimously).
• Approved the minutes of the Vision Zero Road Safety Committee meeting of March 2, 2020 (carried unanimously).

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole for Community Development is meeting electronically to consider several planning applications, a corporate insurance contract, and other administrative items. The committee will hold public hearings on three zoning by-law amendments and draft plans for residential developments, and will also consider a single-source procurement for the city's 2021/2022 insurance policy. Resolutions on an odour by-law and payday loan licensing are also on the agenda.

• Zoning amendment and draft plan approvals for 573-585 Colborne Street (Cachet Developments)
• Zoning amendment and condominium plan for 180 Grand River Avenue (30-unit apartment)
• Zoning amendment and condominium plan for 10 Jubilee Avenue (45-unit apartment)
• Single-source procurement of 2021/2022 corporate insurance policy with Frank Cowan Company ($2,899,962 - $3,023,892)
• Resolution to direct staff to investigate an odour by-law and to amend payday loan licensing to include 190-192 King George Road

The committee approved a single-source procurement of the 2021/2022 corporate insurance policy with Frank Cowan Company, and approved consent items including the 2020 honoraria and expenses report. It referred two zoning and condominium applications (180 Grand River Avenue and 10 Jubilee Avenue) back to the applicant for further resident consultation. It also approved a resolution directing staff to prepare an amending by-law to increase the payday loan establishment licensing cap to 10 and list 190-192 King George Road as an available location, and approved a resolution directing staff to investigate a regulatory scheme for noxious odours, with reports due by the second quarter of 2021.

• Approved single-source procurement of 2021/2022 corporate insurance policy with Frank Cowan Company (8-1).
• Approved consent items including 2020 Honoraria and Expenses Report and February 9, 2021 minutes (8-1).
• Referred zoning and condominium applications for 180 Grand River Avenue and 10 Jubilee Avenue back to applicant for further consultation (8-0).
• Approved zoning amendment, draft plan of subdivision, and condominium for 573-585 Colborne Street (10-0).
• Approved resolution to increase payday loan licensing cap to 10 and list 190-192 King George Road as available, with public survey (8-2).
• Approved resolution to investigate odour by-law, including consultation and costing, with report due by 2nd quarter 2021 (10-0).
• Approved removal of Holding 'H' provision and one-year extension for draft plan of condominium at 242 Mount Pleasant Street (10-0).
• Notices of motion filed for John Noble Home funding model and User Fee/Non-resident User Fee Review Task Force.

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists entirely of moving in-camera (closed session) to discuss confidential items, including a potential Brantford Energy Corporation merger, a Public Works organizational structure update, tentative transit union settlements, a collective bargaining update, and a review of by-laws and policies regarding use of city property. No public decisions or discussions are scheduled for open session.

• Brantford Energy Corporation potential merger - negotiation update and direction (2021-216)
• Public Works Organizational Structure Update (2021-196)
• Tentative settlement with Amalgamated Transit Union – Conventional Service, financial impact $118,788 over 18 months (2021-201)
• Tentative settlement with Brantford Lift, financial impact $28,698 over 18 months (2021-201)
• Review of by-laws and policies regarding use of city property and Canadian Charter of Rights and Freedoms concerns (2021-197)

Council held a special virtual meeting and voted 6-1 to move in-camera to discuss five confidential items, including a potential Brantford Energy Corporation merger, a Public Works organizational update, tentative transit union settlements, an IBEW water collective bargaining update, and a review of by-laws on city property use. Councillor Carpenter voted no. No decisions were made in open session, and the meeting adjourned at 3:05 p.m.

• Moved in-camera to discuss Brantford Energy Corporation potential merger negotiation update (Carried 6-1)
• Moved in-camera to discuss Public Works organizational structure update (Carried 6-1)
• Moved in-camera to discuss tentative settlement with Amalgamated Transit Union for conventional service and Brantford Lift (Carried 6-1)
• Moved in-camera to discuss IBEW-Water collective bargaining update (Carried 6-1)
• Moved in-camera to review by-laws and policies on city property use and Charter concerns (Carried 6-1)

Estimates Committee

The Estimates Committee is meeting electronically to continue its review of the 2021 budget worksheet. The agenda includes roll call, declarations of conflicts of interest, and one item for consideration: the continuation of the 2021 Budget Worksheet. No other substantive items are listed.

• Continuation of 2021 Budget Worksheet (March 8 Worksheet.pdf)

The Estimates Committee approved the 2021 operating budget as amended, totaling $167,313,124, after making several adjustments. These included approving a $162,980 reduction in the John Noble Home contribution, cutting $75,000 from the corporate advertising budget, and approving several new positions and programs while rejecting others. The budget impact after assessment growth is 2.28%, with an average residential tax impact of 2.86% ($93.76).

• Approved the 2021 Operating Budget as amended, totaling $167,313,124 (carried 7-3).
• Approved the John Noble Home budget reduction of $162,980 (carried 10-0).
• Approved items 11C.1 and 11C.2 (Project Manager and Intermediate Planner contracts) (carried 9-1).
• Approved new positions: System Engineer (11C.3), Heavy Duty Vehicle/Equipment Trainer (11C.4), Water/Wastewater Collection Officers (11C.5, 11C.6), and Tree Preservation Summer Program (11C.11).
• Approved Annualized Shelter Bed (10) Increase at Rosewood House (11C.8) (carried 6-3).
• Rejected 4 FTE Fire Fighters (11C.7), Leasing Coordinator (11C.9), and Forestry II Full-time position (11C.12).
• Reduced the Corporate Advertising Budget by $75,000 (carried 7-3).
• Referred the Police Services Board budget back for further review; later reduced by $632,437.

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to consider routine items, including approval of minutes from its February 11, 2021 meeting. The main substantive item is a private and confidential discussion about a potential merger involving Brantford Energy Corporation, including negotiation updates and direction. Public participation is limited to calling into the open session.

• Private and confidential item: Brantford Energy Corporation Potential Merger - Negotiation Update and Direction (2021-216)
• Approval of minutes from February 11, 2021 meeting (public and private versions)
• Meeting held electronically due to COVID-19; public can call in

The Brantford Energy Task Force met on March 5, 2021, and approved the minutes from its February 11, 2021 meeting, including private and confidential minutes. No other substantive decisions were made in open session. The task force moved in-camera to discuss a potential merger of the Brantford Energy Corporation, but no details or outcomes from that discussion were reported in the public minutes.

• Approved minutes of February 11, 2021 meeting (carried)
• Approved private and confidential minutes of February 11, 2021 (carried)
• Moved in-camera to discuss Brantford Energy Corporation potential merger (carried)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a virtual public meeting to consider four planning applications: two consent (severance) applications, one variance application, and one combined consent/variance application. The committee will vote on whether to approve these requests, which involve property divisions and a zoning relief for a rear yard setback.

• Consent to sever land at 9 Broad Street and 130 Terrace Hill Street, retaining a 589 m² parcel, plus a variance to allow an exterior staircase to project 3 m into the front yard (Applications B04/2021 and A12/2021).
• Variance to permit a 1.8 m rear yard at 3 Allwood Street, where 7.5 m is required (Application A11/2021).
• Consent to sever 11.1 hectares from 150 Savannah Oaks Drive, retaining 6 hectares (Application B06/2021).
• Two consents to sever land at 179 Garden Avenue, creating lots of 11,840 m² and 18,225 m² (Applications B07/2021 and B08/2021).

The Committee of Adjustment denied a consent application and minor variance for 9 Broad Street and 130 Terrace Hill Street, which would have allowed severing a lot and constructing a semi-detached dwelling with a front-yard staircase. The refusal was based on concerns about erosion, encroachment, retaining wall costs, and neighborhood fit. The committee approved three other applications: a garage conversion at 3 Allwood Street, a land severance at 150 Savannah Oaks Drive, and two severances at 179 Garden Avenue.

• Denied consent B04/2021 and variance A12/2021 for 9 Broad St/130 Terrace Hill St (2-4)
• Approved variance A11/2021 for garage conversion at 3 Allwood St (6-0)
• Approved consent B06/2021 to sever 11.1 ha at 150 Savannah Oaks Dr (6-0)
• Approved consents B07/2021 and B08/2021 to create three lots at 179 Garden Ave (6-0)
• Approved minutes of February 3, 2021 meeting

Estimates Committee

The Estimates Committee reviewed the 2021 Public Works operating budget of $42,065,469 and referred five unmet needs to Step 11 of the budget worksheet. It approved a Block Plan Fee increase and directed $35,000 from the Airport contribution to the Airport Reserve. The meeting recessed to March 8, 2021.

• Referred Heavy Duty Vehicle Driver Trainer unmet need to Step 11 (10-0)
• Referred Water Distribution and Waste Water Collection Officer unmet need to Step 11 (10-0)
• Referred Water Distribution and Waste Water Collection Officer (Storm Water) unmet need to Step 11 (9-1)
• Referred Tree Preservation Summer Program unmet need to Step 11 (10-0)
• Referred Forestry II Full-time position unmet need to Step 11 (9-1)
• Approved Block Plan Fee increase (10-0)
• Directed $35,000 from Airport contribution to Airport Reserve (9-1)

Social Services Committee

The Social Services Committee is meeting electronically to receive updates on children's services and early years funding, and on the Homelessness Individuals and Families Information System (HIFIS). The committee will also consider directing staff to consult with childcare providers about anticipated funding changes and report back by October 31, 2021. The meeting includes routine items such as roll call, declarations, and approval of previous minutes.

• Children's Services and Early Years Funding Update (Report 2021-153) - no municipal financial impact in 2021
• Direct staff to consult childcare providers on funding changes and report by October 31, 2021
• Homelessness Individuals and Families Information System (HIFIS) Quarterly Update (Report 2021-142) - received
• Approval of minutes from February 3, 2021 meeting

The Social Services Committee approved all consent items, including the minutes from February 3, 2021, and received the Homelessness Individuals and Families Information System (HIFIS) quarterly update. It also directed staff to consult with childcare providers and stakeholders on anticipated funding changes and report back by October 31, 2021. No other substantive decisions were made.

• Approved minutes of February 3, 2021 (unanimous)
• Received Children's Services and Early Years Funding Update Report 2021-153 (unanimous)
• Directed staff to consult on childcare funding changes and report by October 31, 2021 (unanimous)
• Received HIFIS Quarterly Update Report 2021-142 (unanimous)

Human Resources Committee

The Human Resources Committee is meeting electronically due to COVID-19. The agenda includes routine items like roll call, declarations of conflict, and approval of previous minutes. The only substantive item is a private and confidential discussion about the Public Works Organizational Structure, which will be held in-camera.

• Approval of minutes from February 2, 2021 (public and private)
• In-camera discussion: Public Works Organizational Structure Update (2021-196)

The Human Resources Committee approved the February 2, 2021 minutes (including private and confidential minutes) as a consent item, with no items separated for discussion. The committee then moved in-camera to discuss a Public Works Organizational Structure Update (2021-196), citing personal matters and labour relations. No resolutions or notices of motion were made. The meeting adjourned at 2:41 p.m.

• Approved the February 2, 2021 Human Resources Committee minutes (public and private/confidential) as consent items.
• Moved in-camera to consider the Public Works Organizational Structure Update (2021-196) under personal matters and labour relations.

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole for Operations and Administration is meeting to discuss and decide on a range of operational items, including proposed regulations for short-term rentals, a film policy update, and several traffic and safety measures. The agenda includes both items for consideration and consent items, with no major budget decisions except for a $125,000 feasibility study for access restrictions on Ada and Palmerston Avenues.

• Proposed short-term rental registry with $50 registration fee and estimated $2,500 revenue
• Film policy amendments to update By-law 70-2010
• Approval of pedestrian crossover on Spalding Drive near 34 Spalding Drive, with $5,000 cost-sharing with Apotex Pharmachem Inc.
• Funding of $125,000 for access restriction feasibility study at Ada Avenue and Palmerston Avenue at Brant Avenue
• Continuation of Kids Ride Free Program for ages 5-12, offset by $11,000 annual transfer

The Committee of the Whole approved a short-term rental registry program, limiting rentals to primary residences and requiring driveway parking for each bedroom. It also approved several other items, including a film policy update, a pedestrian crossover on Spalding Drive, and a resolution asking the Brant County Health Unit to reconsider its COVID-19 immunization clinic location. All votes were unanimous or near-unanimous.

• Approved short-term rental registry with $50 fee, primary-residence limit, and driveway parking requirement (10-0)
• Approved Film Annual Report and policy amendments (11-0)
• Approved pedestrian crossover on Spalding Drive near 34 Spalding Drive (11-0)
• Approved 'Slow Down' lawn sign Option 1 (11-0)
• Approved closure of pedestrian stairway from Usher Street to West Street with fence (10-0)
• Approved resolution requesting BCHU reconsider COVID-19 clinic location (11-0)
• Approved Essential Workers Day amendment to Front-line and Essential Service Worker Week (11-0)
• Approved traffic calming studies for Garden Avenue (10-0)

Estimates Committee

The Brantford Estimates Committee is meeting electronically to continue its review of the 2021 Budget Worksheet. The agenda contains only this single item for consideration, along with roll call and conflict-of-interest declarations. The meeting will recess and reconvene on March 3, 2021.

• Continuation of 2021 Budget Worksheet (March 1 Worksheet.pdf)

The Estimates Committee reviewed the 2021 operating budget for Fire, Community Services, and Corporate Services departments, with no budget adjustments made. All six unmet needs—including 4 firefighter positions, a shelter bed increase at Rosewood House, and four corporate services positions—were referred to Step 11 of the budget worksheet for final consideration. Councillor Martin declared a conflict on the Rosewood House item and did not vote on it.

• Referred 4 FTE Fire Fighters unmet need to Step 11 (11-0)
• Referred Annualized Shelter Bed (10) Increase at Rosewood House to Step 11 (10-0, Martin recused)
• Referred System Engineer unmet need to Step 11 (11-0)
• Referred Leasing Coordinator unmet need to Step 11 (11-0)
• Referred Administrative Support to Clerk's Services unmet need to Step 11 (11-0)
• No budget adjustments made for Fire, Community Services, or Corporate Services

Estimates Committee

The Estimates Committee reviewed the 2021 operating budget, including the Corporate Financing, CAO, and Community Development submissions, and heard staff presentations. No budget adjustments were made during the meeting. The committee voted unanimously to refer two proposed CAO unmet needs—a Project Manager Professional and an Intermediate Planner, both 18-month contracts—to Step 11 of the budget worksheet for further consideration. The meeting recessed to March 1, 2021.

• Referred Item 5D.1 (Project Manager Professional, 18-month contract, $93,300 net 2021 impact) to Step 11 of the Budget Worksheet (carried 11-0).
• Referred Item 5D.2 (Intermediate Planner, 18-month contract, $74,847 net 2021 impact) to Step 11 of the Budget Worksheet (carried 11-0).
• No motions were made to add or remove items from the 2021 Operating Budget in Steps 4, 5, or 6.

City Council

Brantford City Council is meeting electronically to consider a wide range of reports and by-laws, including a new affordable housing development, development charges, traffic and parking changes, and COVID-19 updates. The agenda includes several public hearings and decisions on zoning, heritage, and financial policies.

• New Affordable Housing Development, 177 Colborne Street West, $5,545,920 gross cost
• 2021 Area Specific Development Charges Background Study – Draft Proposed Rates
• Applications for Official Plan Amendment OP-05-20 and Zoning By-law Amendment PZ-13-20 – 565 West Street
• Homelessness System Update and Housing Stability Strategy Report, $159,250 gross cost
• CAO COVID-19 Update – maintain virtual Council operations until September 2021

Council approved a new 25-unit affordable modular housing development at 177 Colborne Street West, with main-level commercial space, and authorized non-competitive procurement of construction services to Andrew Neill Construction Inc. for an upset limit of $5,450,000 (plus HST). The project will be funded through a mix of reserves and debenture financing. Council also approved the redevelopment and expansion of the Brantford Police Services Headquarters at an estimated budget of $39,000,000, and directed staff to negotiate the acquisition of approximately 2 acres of land at 348 Elgin Street from Enbridge Inc. to support the project.

• Approved 25-unit affordable modular housing at 177 Colborne St. W. with $5.45M construction contract to Andrew Neill Construction Inc.
• Approved $39M redevelopment and expansion of Brantford Police Services Headquarters (Option 1)
• Directed staff to negotiate purchase of ~2 acres at 348 Elgin Street from Enbridge Inc. for police HQ expansion
• Approved Official Plan Amendment OP-05-20 and Zoning By-law Amendment PZ-13-20 for 565 West Street (10-0)
• Approved removal of Holding 'H' provision at 10 Kraemer's Way (PZ-21-20)
• Approved relocation of Crystal Cottage from 35 Chatham Street to 53 Charlotte Street with conditions
• Referred Downtown Community Improvement Plan back to staff for affordable housing consideration (11-0)
• Referred Greyfields Community Improvement Plan back to staff for affordable housing consideration (10-0)

Special City Council

This is a special city council meeting held electronically due to COVID-19. The agenda consists entirely of moving into a private, in-camera session to discuss three confidential items: the Brantford Energy Task Force report, a land acquisition from the Grand River Conservation Authority, and the Arrowdale land sale and litigation. No public decisions are scheduled; the meeting is expected to be brief and procedural.

• Brantford Energy Task Force Report #2021-02-11, including merger participation business case negotiating issues
• Acquisition of lands owned by the Grand River Conservation Authority and related contribution/indemnity agreement (LO2021-001)
• Arrowdale: sale and development of municipal lands and litigation update (LO2021-002)

The Special City Council meeting on February 23, 2021, was held via videoconference. Council voted unanimously (9-0) to move in-camera to discuss three confidential items: the Brantford Energy Task Force merger and negotiating issues, a land acquisition from the Grand River Conservation Authority with a related agreement, and the Arrowdale land sale and litigation update. No substantive decisions were made in open session; the meeting adjourned at 5:00 p.m.

• Moved in-camera to discuss Brantford Energy Task Force report (9-0)
• Moved in-camera to discuss land acquisition from Grand River Conservation Authority (9-0)
• Moved in-camera to discuss Arrowdale land sale and litigation update (9-0)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee meets electronically to consider its 2021 workplan and budget, receive a guide on natural gas electricity generation, and hear two presentations: one on Earth Week 2021 events and one on a Climate Action Plan awareness film. The meeting also includes consent items for 2021 meeting dates and approval of minutes from prior meetings.

• Vote on 2021 Workplan/Budget
• Presentation: Chuck Beach on Earth Week Events 2021
• Presentation: Atomic Spark on Climate Action Plan Awareness Film
• Receive Natural Gas Electricity Generation and Ontario Energy Decisions guide
• Consent: 2021 meeting dates and minutes from Jan 28, 2021 and Nov 26, 2020

The Environmental and Sustainability Policy Advisory Committee approved moving the Climate Action Plan awareness film into phase two, approved its 2021 workplan and budget, and endorsed a resolution urging Ontario to cap and phase out gas-fired electricity generation. The committee also approved its 2021 meeting schedule and prior minutes. All decisions were carried unanimously.

• Approved Atomic Spark proposal for Climate Action Plan awareness film, moving to phase two (unanimous)
• Approved 2021 Workplan/Budget (unanimous)
• Endorsed resolution requesting Ontario cap gas-fired electricity at 2.5 megatonnes and phase out by 2030 (unanimous)
• Approved 2021 meeting schedule (unanimous)
• Approved minutes from January 28, 2021 and November 26, 2020 meetings (unanimous)

Estimates Committee

The Estimates Committee is meeting to review the 2021 operating budget worksheet, including a presentation by the Chief Administrative Officer and City Treasurer, and results of the public engagement campaign. They will also consider various boards and agencies' 2021 budgets. The meeting is held electronically due to COVID-19 and recesses to February 24, 2021.

• 2021 Operating Budget Worksheet review
• Presentation by CAO and City Treasurer on budget
• Public engagement campaign results presentation
• Various boards and agencies 2021 budgets
• Meeting recesses to February 24, 2021

The Estimates Committee reviewed the 2021 operating budget and local board budgets, but made no changes to the base budget. The only substantive decision was to refer the Brantford Police Services Board's 2021 budget back for further cost reductions, carried 7-3. The meeting recessed to continue on February 24, 2021.

• Referred 2021 Brantford Police Services budget back for further cost reductions (7-3)
• No amendments made to 2021 operating budget or other board budgets

Brantford Energy Task Force

The Brantford Energy Task Force is meeting electronically to consider routine items, including approval of minutes from December 17, 2020. The main substantive items are private and confidential updates on a shareholder and merger participation agreement, and outstanding negotiating issues for a merger participation business case. These items are closed to the public due to solicitor-client privilege and negotiation strategy.

• Approval of December 17, 2020 minutes (public and private)
• Shareholder and Merger Participation Agreement Update (private)
• Merger Participation Business Case Outstanding Negotiating Issues (private)

The Brantford Energy Task Force held a brief virtual meeting with no delegations, items for consideration, or resolutions. Members approved the minutes from the December 17, 2020 meeting, including private and confidential minutes, and then moved in-camera to discuss a shareholder and merger participation agreement update and outstanding negotiating issues. No substantive decisions were made in open session.

• Approved December 17, 2020 meeting minutes (carried)
• Approved December 17, 2020 private and confidential minutes (carried)
• Moved in-camera to discuss shareholder and merger participation agreement update (carried)
• Moved in-camera to discuss merger participation business case outstanding negotiating issues (carried)

Mayor's Economic Recovery Task Force

This is the agenda for the Mayor's Economic Recovery Task Force meeting on February 11, 2021. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Finance Committee

The Brantford Finance Committee is meeting electronically to consider several financial items, most notably the 2021 Property Tax Policy, which sets tax rates, capping limits, and reductions for various property classes. The committee will also discuss a development charges interest policy, a gas tax funding agreement for public transit, and receive several consent items including a casino revenue report and quarterly updates.

• 2021 Property Tax Policy: no new optional property classes, no graduated rates, 10% capping limit, $500 threshold for moving capped properties to current value assessment
• Development Charges Interest Policy adoption (Finance Policy 013)
• Letter of Agreement for 2020-2021 Dedicated Gas Tax Funds for Public Transportation ($1,484,809)
• 4th Quarter Casino Report ($270,873 revenue)
• Mileage Reimbursement Rates for 2021

The Finance Committee approved the 2021 property tax policy, which keeps tax rates for commercial and industrial properties unchanged and sets a 10% cap on tax increases. It also approved a $1.48 million gas tax agreement for public transit, a development charge interest policy, and other routine items. All decisions were carried by recorded votes, with one councillor voting against the development charge interest policy and the reserve fund update.

• Approved 2021 Property Tax Policy (6-0)
• Approved $1,484,809 gas tax agreement for public transportation (6-0)
• Approved Development Charges Interest Policy (5-1)
• Approved Financing Lease Policy for non-material leases (6-0)
• Received Quarterly Status Report of Contracts Awarded (6-0)
• Received 4th Quarter Casino Report (5-0, one conflict)
• Received Mileage Reimbursement Rates for 2021 (6-0)
• Received Quarterly Reserve and Reserve Fund Update (5-1)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists entirely of moving in-camera (closed session) to discuss confidential items, including a by-law enforcement restructuring, a supervisor position, a proposed affordable housing development, and IT security. No public decisions are scheduled; the meeting is procedural and confidential.

• Move in-camera for Human Resources report on restructuring and expansion of By-law Enforcement Division (2021-138)
• Move in-camera for supervisor position for Live Well Brantford-Brant Adult Programs at Marlene Ave and Winston Court (2021-129)
• Move in-camera for new affordable housing development at 177 Colborne Street West (2021-137)
• Move in-camera for confidential information on security of City's IT systems (2021-155)

DO NOT USE - Committee of the Whole - Community Development

The Committee of the Whole is deciding on two new Community Improvement Plans (CIPs) for the Downtown and Greyfields areas, which would offer 10-year tax rebates for property tax increment-based grants. They will also consider several zoning amendments, a new affordable housing development, and other items. The meeting is held electronically due to COVID-19.

• Adoption of Downtown Community Improvement Plan with 10-year tax rebate (Report 2021-60)
• Adoption of Greyfields Community Improvement Plan with 10-year tax rebate (Report 2021-61)
• Approval of Official Plan and Zoning amendments for 565 West Street (OP-05-20, PZ-13-20)
• Procurement of consulting services for new Zoning By-law, $400,000 (Report 2021-14)
• New 25-unit affordable housing development at 177 Colborne Street West, $5,545,920 (Report 2021-152)

The Committee approved a new 25-unit affordable modular housing development with main-level commercial space at 177 Colborne Street West, authorizing a non-competitive construction contract to Andrew Neill Construction Inc. for an upset limit of $5,450,000 (plus HST). The Committee also approved the relocation of the Crystal Cottage from 35 Chatham Street to 53 Charlotte Street, and approved a zoning amendment for a medical clinic at 565 West Street. The Downtown Community Improvement Plan was deferred to City Council with a pending amendment, while the Greyfields Community Improvement Plan was approved as amended.

• Approved $5.45M affordable housing development at 177 Colborne St W (10-0)
• Approved relocation of Crystal Cottage from 35 Chatham St to 53 Charlotte St (11-0)
• Approved OP and zoning amendments for medical clinic at 565 West St (10-0)
• Approved Greyfields Community Improvement Plan with 10-year tax rebate, as amended (9-2)
• Deferred Downtown Community Improvement Plan to City Council with pending amendment (8-3)
• Approved $400,000 non-competitive procurement for new zoning by-law with SGL Planning (11-0)
• Approved removal of Holding 'H' provision at 10 Kraemer's Way (11-0)
• Approved staff privileges policy amendment to remove privileges for paid staff (10-0)

Social Services Committee

The Social Services Committee will consider two main items: a homelessness system update and housing stability strategy, and an update on assisted funeral services procurement. The committee is being asked to receive reports and direct staff on next steps, including implementing a shelter diversion strategy and repealing the indigent funeral by-law. Consent items include an Ontario Works centralized intake report and meeting minutes.

• Homelessness System Update and Housing Stability Strategy Report (2021-63) with $159,250 gross cost, $148,421 city share
• Direct staff to implement Homelessness Shelter Diversion Strategy from Dec 15, 2020 Council meeting
• Investigate alternate funding for Housing with Related Supports Facilities (Penmarvian and Kayorie Manor), report by Dec 2021
• Assisted Funeral Services Procurement update (2021-102) with $50,000 estimated reduced expenditures
• Repeal Indigent Funeral By-Law #93-2010 and amended #41-2013

The Social Services Committee approved the Homelessness Shelter Diversion Strategy implementation, directing staff to proceed using COVID relief savings, and to investigate alternate funding for Penmarvian and Kayorie Manor. It also approved repealing the Indigent Funeral By-Law and received updates on Ontario Works Centralized Intake. An amendment was carried to revise shelter comparison data to include similar-sized municipalities.

• Approved Homelessness Shelter Diversion Strategy implementation (carried)
• Directed staff to investigate alternate funding for Penmarvian and Kayorie Manor by December 2021
• Approved amendment to revise shelter per capita comparison table with Barrie, Guelph, Kingston, Milton, Peterborough, Chatham-Kent
• Approved repeal of Indigent Funeral By-Law #93-2010 and #41-2013 (carried)
• Received Ontario Works Centralized Intake report (carried)
• Approved minutes of January 6, 2021 meeting (carried)

Committee of Adjustment

The Brantford Committee of Adjustment is meeting electronically to hold statutory public hearings and decide on three planning applications. The committee will vote on a consent to sever and a zoning variance for 9 Broad Street and 130 Terrace Hill Street, a zoning variance for a duplex at 11 South Street, and a consent to sever and variances for 223 Sydenham Street. The agenda also includes the election of a chair, roll call, declarations of interest, and approval of previous minutes.

• Application B04-2021/A12-2021: Consent to sever land at 9 Broad Street and 130 Terrace Hill Street, plus a variance for an exterior staircase projecting 3 m into the front yard.
• Application A10-2021: Variance to permit tandem parking and a reduced lot width of 10.5 m for a duplex at 11 South Street.
• Application B05-2021/A09-2021: Consent to sever land at 223 Sydenham Street, plus variances for reduced lot area, lot width, and interior side yard.
• Meeting to be held electronically due to the COVID-19 pandemic, with livestream and phone access available to the public.

The Committee of Adjustment approved two applications: a duplex with parking and lot width variances at 11 South Street, and a lot severance with variances at 223 Sydenham Street, despite public opposition. Both decisions were carried unanimously on recorded votes.

• Approved variances for duplex at 11 South Street (7-0)
• Approved severance and variances at 223 Sydenham Street (7-0)
• Amended approval to limit side yard variance to retained parcel (7-0)
• Deferred application for 9 Broad Street and 130 Terrace Hill Street

Human Resources Committee

The Human Resources Committee is meeting electronically to elect a chair and vice-chair, review minutes, and consider two private and confidential items: a restructuring and expansion of the By-law Enforcement Division (2021-138) and a supervisor position for Live Well Brantford-Brant Adult Programs at Marlene Ave and Winston Court (2021-129). Both items involve labour relations or employee negotiations, and the second also involves personal matters about an identifiable individual. The agenda is otherwise procedural, with no public presentations or other items for consideration listed.

• Restructuring and Expansion of the By-law Enforcement Division - 2021-138 (private, labour relations)
• Supervisor Position for Live Well Brantford-Brant Adult Programs at Marlene Ave and Winston Court - 2021-129 (private, personal matters and labour relations)
• Election of chair and vice-chair
• Approval of December 9, 2020 minutes (public and private)

The Human Resources Committee elected Councillor McCreary as Chair and Councillor Vanderstelt as Vice Chair. It approved the minutes from the October 21, 2020 meeting, including the private and confidential version, with no items separated for discussion. The committee then moved in-camera to discuss two confidential items: restructuring and expansion of the By-law Enforcement Division, and a supervisor position for Live Well Brantford-Brant Adult Programs. No other substantive decisions were made.

• Elected Councillor McCreary as Chair and Councillor Vanderstelt as Vice Chair (carried)
• Approved all consent items, including minutes from October 21, 2020 and private/confidential minutes (carried)
• Moved in-camera to discuss By-law Enforcement Division restructuring and supervisor position for Live Well Brantford-Brant Adult Programs (carried)

DO NOT USE - Committee of the Whole - Operations and Administration

The Committee of the Whole for Operations and Administration is meeting to discuss and recommend items for full Council approval. Key items include a $39 million redevelopment and expansion of the Brantford Police Services Headquarters, a reduction in the number of payday loan licences, and several traffic and parking control changes on specific streets. The committee will also consider resolutions supporting the Seniors Advocacy Act, the 2021 Census, and declaring the overdose crisis a national public health emergency.

• Direct staff to proceed with Option 1 for Brantford Police Services Headquarters redevelopment and expansion at an estimated $39,000,000 budget
• Amend Municipal Code to reduce payday loan establishment licences to a limit of nine (9) annually and remove the CASHMAX location at 190-192 King George Road
• Approve stop controls and parking restrictions in the Wyndfield West Subdivision, Phase 6B, and on Debby Crescent, Gilkison Street, and Diana Avenue
• Direct staff to convert Park Avenue to a one-way street eastbound from Murray Street to Brock Street
• Support resolutions for Bill 196 (Seniors' Advocate), the 2021 Census, and declaring the overdose crisis a national public health emergency

The Committee of the Whole approved directing staff to proceed with Option 1 for the Brantford Police Services Headquarters: redevelopment and expansion of the existing facility at an estimated budget of $39,000,000, and to begin negotiations with Enbridge Inc. for the acquisition of approximately 2 acres at 348 Elgin Street. The committee also approved a series of traffic, parking, and licensing changes, including a reduction in payday loan licenses and new stop controls. A motion to install a needle disposal bin at Colborne Street in the library/Grand River Hall area was defeated (5-6).

• Approved $39M police HQ redevelopment and expansion, directed staff to identify funding (11-0)
• Directed staff to negotiate with Enbridge for ~2 acres at 348 Elgin St for police HQ (11-0)
• Approved reducing payday loan licenses to 9 annually, removing CASHMAX at 190-192 King George Rd (11-0)
• Approved stop controls at Wyndfield West Subdivision Phase 6B and Debby Crescent at Metcalfe Crescent (11-0)
• Approved parking prohibitions on Gilkison St and directed resident engagement for Edge/Delamere St improvements (11-0)
• Approved converting Park Ave to one-way eastbound from Murray St to Brock St (11-0)
• Approved needle disposal bins at 3 locations; defeated bin at Colborne St library/Grand River Hall area (5-6)
• Approved suspending Re-Park/No Re-Park by-law enforcement until May 31, 2021 (11-0)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting electronically to consider its 2021 workplan and budget, hear presentations on Earth Week events and a climate action plan awareness film, and approve prior minutes. The meeting is procedural with no major policy decisions expected beyond the workplan approval.

• Approval of 2021 Workplan/Budget
• Presentation by Chuck Beach on Earth Week Events 2021
• Presentation by Atomic Spark on Climate Action Plan Awareness Film Production
• Approval of November 26, 2020 minutes
• 2021 meeting schedule listed (monthly, subject to COVID-19 cancellation)

The Environmental and Sustainability Policy Advisory Committee met on January 28, 2021, but quorum was not achieved. The meeting was adjourned at 5:34 p.m. with no substantive decisions made.

Southwest Task Force

The Southwest Task Force received the Q1 2021 update on the Southwest Community Centre and Park project and directed staff to prepare a letter of intent committing City and Library funding, explore sponsorship/donor opportunities for Phases 2 and 3, explore cost sharing with the County of Brant for an indoor sports field/dome, and report on installing four 300-foot baseball diamonds by the next meeting. The motion was carried as amended. The task force also deferred a clause on identifying tasks and report back dates to staff and approved the September 30, 2020 minutes.

• Received Southwest Community Centre Project Update Q1 2021
• Directed staff to prepare letter of intent for City and Library funding commitment
• Directed staff to explore sponsorship/donor opportunities for Phases 2 and 3
• Directed staff to explore cost sharing with County of Brant for indoor sports field/dome
• Directed staff to report on four 300-foot baseball diamonds by next meeting
• Deferred clause on tasks and report back dates to staff
• Approved September 30, 2020 minutes

Special City Council

This is a special closed-session meeting of Brantford City Council. Council will move in-camera to consider three confidential items: a tentative collective agreement settlement with CUPE Local 181 (Custodian Unit), the 2021 annual litigation update, and city-county initiatives. No public decisions are listed on the open agenda.

• Tentative settlement with CUPE Local 181 – Custodian Unit for renewal collective agreement (2021-89)
• 2021 Annual Insurable and Non-Insurable Litigation Update (2021-101)
• City and County Initiatives (2021-110)

The special meeting was held virtually and consisted solely of a motion to move in-camera to discuss three confidential items: a tentative settlement with CUPE Local 181, the 2021 litigation update, and city-county initiatives. The motion passed unanimously (9-0), and no substantive decisions were made in open session. The meeting adjourned at 4:14 p.m.

• Moved in-camera to discuss tentative CUPE Local 181 settlement (9-0)
• Moved in-camera for 2021 litigation update (9-0)
• Moved in-camera for city-county initiatives (9-0)

City Council

Brantford City Council meets electronically to consider a temporary zoning by-law allowing recreational vehicles for COVID-19 relief, approve the 2021 capital budget, and act on several development and traffic items. The meeting also includes a proclamation for Black History Month and a resolution on a tentative CUPE settlement.

• Temporary use by-law PZ-09-2020 to permit motor homes and travel trailers for occupancy during COVID-19, up to 3 years
• Approval of 2021 Capital Budget and related recommendations
• Official Plan Amendment OP-04-20 and Zoning By-law PZ-15-20 for 34 Norman Street
• 2021 Interim Property Tax Levy by-law
• Library-based Community Housing Outreach Worker one-year pilot project

Council adopted the new City of Brantford Official Plan, 'Envisioning Our City: 2051', which will guide land use and development. The plan will be presented for final adoption in March 2021 and then submitted to the Province for approval. Council also approved the 2021 Capital Budget and a by-law financing the Arrowdale Community Park development.

• Adopted new Official Plan 'Envisioning Our City: 2051' (11-0)
• Approved 2021 Capital Budget (11-0)
• Passed By-law 14-2021 financing Arrowdale Community Park (10-0)
• Approved zoning amendment for 7-storey apartment at 34 Norman Street (7-2)
• Approved temporary use of RVs during COVID-19 pandemic (11-0)
• Approved Affordable Housing Action Plan (11-0)
• Ratified CUPE Local 181 collective agreement (10-1)
• Approved 40 km/h speed limit on Alfred Street at Shallow Creek Park (11-0)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to elect a chair and vice-chair, and to consider an application to remove and relocate the Crystal Cottage from 35 Chatham Street under the Ontario Heritage Act and Demolition Control By-law 156-2019. The committee will provide comments on the relocation application for inclusion in staff's report to the Committee of the Whole. The agenda also includes approving the December 7, 2020 minutes, a verbal update on a new proposed Ontario Heritage Act regulation, and sub-committee membership discussions for 2021.

• Election of Chair and Vice-Chair
• Application HD-01-20 to remove and relocate Crystal Cottage from 35 Chatham Street (Report 2021-105)
• Approval of December 7, 2020 meeting minutes
• Verbal update on proposed Ontario Heritage Act regulation
• Sub-committee membership for 2021

The Brantford Heritage Committee elected Nathan Etherington as Chair and Tamara Cupoli as Vice-Chair, and approved comments on the proposed removal and relocation of the Crystal Cottage from 35 Chatham Street, including recommendations for documentation, live-streaming, and a project lead. The committee also approved the minutes from the December 7, 2020 meeting.

• Elected Nathan Etherington as Chair, waiving term limit (2/3 vote)
• Acclaimed Tamara Cupoli as Vice-Chair
• Approved comments on Crystal Cottage relocation (HD-01-20), including documentation, live-streaming, and project lead
• Approved minutes of December 7, 2020 meeting

City Accommodations Task Force - Disbanded

This is the agenda for a meeting of the City Accommodations Task Force, which was disbanded on 2021-01-21. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, decisions, or discussion topics. No substantive business is scheduled for this meeting.

• No agenda items listed
• Meeting is procedural only
• Task force disbanded 2021-01-21

The City Accommodation Task Force directed staff to proceed with Option 1 for the Brantford Police Services Headquarters: redevelopment and expansion of the existing facility at an estimated $39,000,000, and to negotiate with Enbridge Inc. for about 2 acres at 348 Elgin Street. An amendment was added requiring staff to identify the funding source and report back. The task force also adopted its meeting schedule and received updates on the 70 Dalhousie renovation and accommodation strategy projects.

• Approved monthly meeting schedule for the task force (carried)
• Directed staff to proceed with $39M police HQ redevelopment and expansion (carried)
• Directed staff to negotiate with Enbridge Inc. for ~2 acres at 348 Elgin Street (carried)
• Amended motion to require staff to identify funding source and report back (carried)
• Received verbal update on 70 Dalhousie renovation (carried)
• Received verbal update on accommodation strategy projects (carried)
• Adopted minutes from September 29, 2020 meetings (carried)

Special Committee of the Whole - Community Development

The Special Committee of the Whole – Community Development is meeting to consider deferred amendments to the new City of Brantford Official Plan, including a motion to reconsider adding four Powerline Road properties to the settlement area. The committee will also vote on adopting the Official Plan, endorsing supporting documents, and directing staff to submit the plan to the province for approval.

• Adoption of new Official Plan 'Envisioning Our City: 2051' with amendments
• Reconsideration of amendment to include 218, 194, 170 & 152 Powerline Road in Settlement Area Boundary
• Revision to allow museum uses on Greenwich Mohawk Lands
• Designation of Earl Haig Park as Parks and Public Open Space
• Endorsement of Comprehensive Block Plan Terms of Reference, Urban Design Manual, and Infrastructure Staging Report

The Committee struck and replaced the deferred motion on the new Official Plan, adopting it with amendments including museum uses on Greenwich Mohawk Lands, Earl Haig Park as Parks and Public Open Space, and a modified policy area for Colborne Street East motel redevelopment. A motion to include Powerline Road lands in the settlement boundary was reconsidered but failed on a 2-8 vote. The final by-law will be presented to Council in March 2021.

• Struck and replaced deferred Official Plan motion (10-0)
• Adopted new Official Plan with amendments (10-0)
• Reconsidered Powerline Road inclusion motion (8-2)
• Amendment to include Powerline Road lands failed (2-8)
• Endorsed Comprehensive Block Plan Terms of Reference
• Endorsed Urban Design Manual
• Endorsed Infrastructure Staging Report

Estimates Committee

The Estimates Committee is meeting to continue its review of the 2021 Capital Budget Worksheet. The agenda contains only this single item for consideration, along with routine procedural matters. No specific projects or dollar amounts are listed in the agenda text.

• Continuation of 2021 Capital Budget Worksheet

The Estimates Committee approved the 2021 Capital Budget of $86,724,522, as amended. Amendments included a $30,000 tree canopy expansion, a $25,000 crack sealant program for trails, and a directive to report on the Market Centre Parkade. The budget was carried unanimously (10-0).

• Approved 2021 Capital Budget of $86,724,522 (10-0)
• Approved $30,000 tree canopy expansion funded from Tree Planting Reserve (10-0)
• Approved $25,000 crack sealant program for paved multi-use trails (10-0)
• Directed staff to report on Market Centre Parkade renovation before budget ratification (8-0)

City-County Liaison Committee

The City/County Liaison Committee will elect a chair and vice-chair, then consider a report on the 2021 Paramedic Services budget. The committee will decide whether to forward the report and any recommendations to both City Council and County Council. The meeting is held electronically due to COVID-19.

• Election of Chair and Vice-Chair
• Paramedic Services 2021 Budget report 2021-87
• Ambulance Agreement dated Sept 25, 2018 attached
• Correspondence from County Nov 5, 2020 attached
• Dispute Resolution Letter dated Dec 3, 2020 attached

The City/County Liaison Committee elected Councillor Carpenter as Chair and Councillor Coleman as Vice-Chair. The committee received the 2021 Paramedic Services budget report and approved amendments directing staff to negotiate budget process changes and to have the County phase in its reserve contribution over two years at $100,000 per year instead of a lump sum. The amended item was carried.

• Elected Councillor Carpenter as Chair (carried)
• Elected Councillor Coleman as Vice-Chair (carried)
• Approved motion to include County of Brant staff in definition of Municipal Staff (carried with required 2/3 vote)
• Approved amendment to direct staff to negotiate budget process amendments under Paramedic Services Agreements (carried)
• Approved amendment for County to phase in reserve contribution at $100,000 per year over two years (carried)
• Received 2021 Paramedic Services budget report as amended (carried)

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to decide on 10 applications for minor variances, consents (land severances), and one billboard sign variance. Most applications are recommended for approval, but a billboard sign at 205 King George Road is recommended for refusal. The meeting is being held electronically due to the COVID-19 pandemic.

• Refusal recommended for billboard sign at 205 King George Road (3.2 m from street line vs. 9 m required)
• Approval recommended for sunroom at 23 Heath Street (rear yard 5.1 m vs. 7.5 m; lot coverage 47% vs. 40%)
• Approval recommended for lot width variance at 345 Marlborough Street (10 m vs. 12 m)
• Approval recommended for Halal Food Store at 185 King George Road as similar use to Meat Store
• Consent application to sever land at 794-800 Colborne Street (3223 m² severed, 1971 m² retained) with variances

The Committee of Adjustment approved all nine applications on the agenda, including a previously deferred billboard variance at 205 King George Road, which was amended to increase the setback from 3.2 m to 5.2 m. All other applications—for a sunroom, two new dwellings, a halal food store, a converted dwelling, a two-unit dwelling, an illuminated heritage sign, a sanitary pumping station, and a land severance—were also approved unanimously. The meeting was procedural with no presentations or resolutions.

• Approved amended billboard variance at 205 King George Road (5-0)
• Approved sunroom variance at 23 Heath Street (5-0)
• Approved lot width variance for two dwellings at 345 Marlborough Street (5-0)
• Approved halal food store use at 185 King George Road (5-0)
• Approved gross floor area variance at 16 Arthur Street (5-0)
• Approved tandem parking and lot area variance at 181 Murray Street (5-0)
• Approved illuminated sign variance at 73 George Street (5-0)
• Approved sanitary pumping station variance on Block 27 (5-0)

Estimates Committee

The Brantford Estimates Committee is meeting electronically to continue its review of the 2021 Capital Budget Worksheet. The agenda includes roll call, declarations of conflicts of interest, and the budget worksheet as the sole item for consideration.

• Continuation of 2021 Capital Budget Worksheet

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The agenda consists of two items to be discussed in a closed in-camera session: an update on casino assessment valuation involving approximately $369,000 in lost PILT revenue, and the Cultural Hub Task Force's development of the lower portion of Glenhyrst Gardens. No public decisions are scheduled; the meeting will move in-camera for these confidential items.

• Casino Assessment Valuation Update with approx. $369,000 lost PILT revenue (item 2021-78)
• Cultural Hub Task Force – Development of Lower Portion of Glenhyrst Gardens (item 2021-91)
• Closed session citing litigation and solicitor-client privilege
• Meeting held electronically due to COVID-19 pandemic

Combined COW-OA CD

The combined Committee of the Whole is deciding on a 7-storey apartment building at 34 Norman Street, requiring an Official Plan and zoning change. It will also consider several traffic and parking changes, a $1.19M maintenance contract, and transit funding agreements. The meeting is held electronically due to COVID-19.

• Official Plan and zoning amendments for 7-storey apartment at 34 Norman Street
• Non-competitive procurement up to $1,191,650 for genset maintenance at Landfill Gas Utilization Facility
• 2021 interim property tax levy to be presented to Council
• Part lot control relief for 4 Harris Avenue to create three townhouse lots
• No-parking and bike lane changes on Grey Street and Cumberland Street

The committee approved an Official Plan amendment and zoning by-law change for 34 Norman Street, allowing a 7-storey apartment building, with a holding provision tied to site plan and servicing conditions. The vote was 7-2, with Councillors McCreary and Martin opposed. The committee also approved a 40 km/h speed limit on Alfred Street near Shallow Creek Park, and endorsed several other items including traffic and parking changes, a landfill genset maintenance contract, and transit agreements.

• Approved Official Plan Amendment OP-04-20 and Zoning By-law Amendment PZ-15-20 for 34 Norman Street (7-2)
• Approved 40 km/h speed limit on Alfred Street adjacent to Shallow Creek Park (10-0)
• Approved no-parking and bike lane changes on Grey and Cumberland Streets
• Approved stop control at Thomas Avenue and Pace Avenue
• Approved non-competitive procurement for landfill genset maintenance up to $1,191,650
• Approved interim property tax levy for 2021
• Approved part lot control relief for 4 Harris Avenue
• Approved donation of Mayor's GRCA honorarium to Brant United Way

Estimates Committee

The Estimates Committee is meeting electronically to continue its review of the 2021 Capital Budget Worksheet. The agenda contains only this one substantive item, plus roll call and conflict declarations. The meeting will recess and reconvene on January 13, 2021.

• Continuation of 2021 Capital Budget Worksheet
• Meeting held electronically due to COVID-19 pandemic
• Recess to reconvene January 13, 2021 at 4:30 p.m.

The Estimates Committee reviewed and amended the proposed 2021 capital budgets for the Brantford Public Library, John Noble Home, Fire, Police, and Community Services. The committee approved amendments reducing the John Noble Home and housing capital budgets, and deferred a boiler replacement project. The updated city-wide 2021 capital budget stands at $88,224,522, down from the originally proposed $88,922,497.

• Amended John Noble Home Common Area Refurbishment, removing $20,000 (8-1)
• Deferred John Noble Home Main Heating Boilers Replacement (6-3)
• Amended Winston Court Windows, removing $50,000 consultant fee (9-0)
• Amended multiple housing parking lot projects, removing 75% of consultant fees (9-0)
• No additions made to Library, John Noble Home, Fire, or Community Services capital budgets

Estimates Committee

The Estimates Committee approved the 2021 capital budget of $88,922,497 as presented, with amendments reducing it by $410,000 to $88,512,497. Several items were deferred to 2022, including the Main Curtain Replacement and the Economic Development & Tourism Strategy Update, while the Review of City Fees and Charges was removed. The committee also directed staff to report on electronic signatures and meter reading hardware, and deferred a fleet vehicle purchase to the next meeting.

• Approved 2021 capital budget of $88,922,497 as presented (10-0)
• Deferred Main Curtain Replacement to 2022 (10-0)
• Deferred Economic Development & Tourism Strategy Update to 2022 (8-2)
• Removed Review of City Fees and Charges from 2021 budget (10-0)
• Deferred HR Master Plan Update to 2022 (9-1)
• Directed staff to report on Electronic Signatures item (10-0)
• Directed staff to report on Meter Reading Hardware Replacement (10-0)
• Deferred fleet vehicle purchase to Jan 13 meeting and directed pilot study on gas vs electric vehicles (10-0, 7-3)

Social Services Committee

The Social Services Committee is meeting to consider several housing-related items, including adopting the Mayors' Housing Partnerships Task Force Affordable Housing Action Plan, using Ontario Renovates funding for accessory dwellings, and an update on the Trillium Way development. The meeting is being held electronically due to the COVID-19 pandemic.

• Adoption of the Mayors' Housing Partnerships Task Force Affordable Housing Action Plan (Report 2021-42)
• Use of Ontario Priorities Housing Initiative (OPHI) Ontario Renovates funding for accessory dwellings (Report 2021-68)
• Authorization to sign agreements for Rapid Housing Initiative (RHI) funding for Trillium Way development (Report 2021-3)
• Request to County of Brant to fund proportional share of affordable housing plan costs
• Disbanding of the Mayors' Housing Partnerships Task Force