Brantford public meetings in 2022

City Council

Brantford City Council is meeting on December 20, 2022, to consider a wide range of reports and by-laws, including capital project funding pre-approvals, a paramedic service budget increase, and several zoning and official plan amendments. The agenda includes multiple public hearings, committee reports, and a resolution regarding the sale of Powerline Road lands. This is a substantive meeting with many financial and planning decisions.

• Year 2023 Capital Projects Funding Pre-Approvals ($23,666,000)
• Paramedic Service Draft 2023 Budget (up to $787,985 operating increase)
• Lucy Marco Place Acquisition and Rehabilitation ($3,570,000 incremental increase)
• Brownfields Financial Tax Incentive Program application for 352-356 West Street (estimated $7,422,703)
• 2023 Interim Tax Levy By-law (180-2022)

City Council approved a financial tax incentive for environmental remediation at 352-356 West Street and the sale of 17 acres of land to the Brant Haldimand Norfolk Catholic District School Board. Council also authorized $23.6M for 2023 capital project pre-approvals and established a Hospital Redevelopment Reserve Fund.

• Approved $7,422,703 Brownfields Financial Tax Incentive for 352-356 West Street (9-0)
• Approved sale of 17 acres of land on Powerline Road to Brant Haldimand Norfolk Catholic District School Board (11-0)
• Approved $23,666,000 for Year 2023 Capital Projects Funding Pre-Approvals (11-0)
• Approved $250 per meeting stipend for Planning Committee members (8-3)
• Approved $5,739,310 transfer to a new Hospital Redevelopment Reserve Fund (11-0)
• Approved zoning for 7-storey apartment at 461-467 West Street (8-2)
• Approved 11-storey and 10-storey mixed-use buildings at 166-188 Greenwich Street (11-0)
• Approved $3,570,000 incremental increase for Lucy Marco Place acquisition and rehabilitation (11-0)

Special City Council

This is a special meeting of Brantford City Council held electronically. The agenda consists of routine procedural items (roll call, declarations of interest) and two items to be discussed in a closed in-camera session: the sale of Powerline Road lands with an option to purchase agreement to the Brant Haldimand Norfolk Catholic District School Board, and an update on recount litigation. No public decisions are scheduled; the meeting is expected to adjourn after the closed session.

• Sale of Powerline Road lands and option to purchase agreement to Brant Haldimand Norfolk Catholic District School Board (2022-740)
• Update on Recount Litigation (2022-749)

Council voted to move in-camera to discuss the sale of Powerline Road lands and an update on recount litigation. No public decisions were recorded in the minutes.

• Approved motion to move in-camera for Item 3.1 regarding Sale of Powerline Road Lands (Carried)
• Approved motion to move in-camera for Item 3.2 regarding Update on Recount Litigation (Carried)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to receive a Q4 2022 update on the City of Brantford's Site Plan Control, Site Alteration, and Security Release Process Review. The agenda includes a single item for consideration: receiving Report 2022-727, which is accompanied by appendices summarizing current and proposed site alteration permit processes. No other substantive items are listed.

• Report 2022-727: Q4 2022 update on Site Plan Control, Site Alteration, and Security Release Process Review
• Appendix A: Site Plan Control Requirements – Summary Table
• Appendix B: Current Site Alteration Permit Process
• Appendix C: Proposed Site Alteration Permit Process

The Building Construction Process Review Task Force received a staff report on the Site Plan Control, Site Alteration, and Security Release Process Review. Staff proposed reducing permit requirements for development activity, specifically removing site alteration permit requirements for properties under one acre. By-law changes are anticipated for Q1 2023.

• Acclaimed Councillor Sicoli as Chair
• Acclaimed Councillor Caputo as Vice-Chair
• Received Report 2022-727 regarding Site Plan Control, Site Alteration and Security Release Process Review

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive an update on the Brantford Police Services Facility Redevelopment Project. The agenda includes routine items such as roll call, election of chair and vice-chair, and approval of previous minutes. The main item for consideration is the project update report.

• Brantford Police Services Facility Redevelopment Project Update (Report 2022-681)
• Appendices include plans of existing building and Blocks A, B, Enbridge site plan, and project master schedule
• Election of chair and vice-chair
• Approval of minutes from August 29, 2022 meeting

The task force elected a Chair and Vice-Chair. The group received a staff report regarding the Brantford Police Services Facility Redevelopment Project and approved the minutes from the August 29, 2022 meeting.

• Elected Councillor Samwell as Chair
• Elected Councillor Martin as Vice-Chair
• Received Staff Report 2022-681 Brantford Police Services Facility Redevelopment Project Update
• Approved August 29, 2022 meeting minutes

Appointments Committee

The Appointments Committee is meeting to consider appointments of citizen members to the Brantford Library Board and the Downtown Brantford BIA, and a liaison member to the Brantford Heritage Committee. These items are listed under private and confidential, citing personal matters about identifiable individuals. The committee will also review minutes from its February 15, 2022 meeting.

• Appointment of citizen members to Brantford Library Board
• Appointment of citizen members to Downtown Brantford BIA
• Appointment of liaison member to Brantford Heritage Committee
• Approval of minutes from February 15, 2022 meeting

Finance Committee

The Brantford Finance Committee is meeting to consider several financial items, including the 2023 draft paramedic services budget, the 2023 property tax policy, and the allocation of one-time 2022 surplus funds. They will also receive the external auditor's independence letter and audit plan, and discuss a casino revenue update. The meeting includes a presentation from the external auditor and will elect a chair and vice-chair.

• Paramedic Service Draft 2023 Budget with up to $787,985 (15.4%) operating budget increase, including funding for a new ambulance ($43,981) and phasing in costs for an additional 24/7 ambulance ($288,990 in 2023, $124,020 in 2024)
• 2023 Property Tax Policy: no new optional classes, no graduated rates, no phase-in, no hardship relief; review of 30% vacant land tax reduction; farmland tax reductions remain at 25% and 30%
• Allocation of one-time 2022 surplus: $812,525 to Council Priorities Reserve, $5,739,310 to new Hospital Redevelopment Reserve Fund
• Quarterly Casino Update: $1,379,728 quarterly revenue; amended contribution agreement with OLG for Sportsbook revenue share
• Securities Held for Subdivision and Development Project Policy (Finance Policy 016) to be adopted

Committee of the Whole - Planning and Administration

The Committee of the Whole for Planning and Administration is meeting to consider several planning and financial items, including a demolition application for a heritage-listed property, brownfield remediation grants, and a downtown tax increment grant. They will also discuss resolutions on outdoor lighting regulations, a stipend for the Planning Committee, and a public consultation on the 2022 municipal election. The agenda includes both items for consideration and consent items, with several reports and applications to be reviewed.

• Demolition of 93 West Street (heritage register removal and demolition control approval)
• Brownfields Financial Tax Incentive Program application for 352-356 West Street (up to $7,422,703)
• Tax increment-based grant for 32 Bridge Street (estimated $363,560 over 10 years)
• Resolution to review outdoor illumination regulations and report back in February 2023
• Proposed $250 stipend per meeting for Planning Committee members (excluding Mayor)

The Committee approved several financial grants for property redevelopment and a new stipend for Planning Committee members. A request to demolish a heritage-registered property at 93 West Street was tabled, and staff were directed to review outdoor illumination regulations.

• Approved $7,422,703 BFTIP application for 352-356 West Street (10-0)
• Approved estimated $363,560 tax-increment grant for 32 Bridge Street (11-0)
• Tabled demolition application for 93 West Street (6-5)
• Approved $250 per meeting stipend for Planning Committee members (7-4)
• Directed staff to review outdoor illumination regulations and report back February 2023 (11-0)
• Referred 2022 election turnout analysis and public feedback to staff (11-0)
• Approved Greyfields CIP budget for grant program administration (11-0)
• Received 2022 Annual Update on Street Naming (11-0)

Brantford Airport Board

The Brantford Airport Board is meeting to elect a chair and vice-chair, receive the December 2022 Real Estate and Facilities Report, approve the 2023 meeting schedule, and adopt minutes from the June 2022 meeting. The agenda is largely procedural, with no major decisions or public hearings listed.

• Election of chair and vice-chair
• December 2022 Real Estate and Facilities Report (2022-739) to be received
• 2023 schedule of Airport Board meetings to be received
• Minutes from June 13, 2022 meeting to be adopted

Planning Committee

The Brantford Planning Committee is meeting to consider five planning applications, including a city-initiated technical Official Plan Amendment and four zoning or Official Plan amendments for specific properties. These are statutory public hearings where the committee will vote on whether to approve the amendments, which would then proceed to Council. The agenda also includes routine items like roll call, declarations, and approval of previous minutes.

• City-initiated Official Plan Amendment OP-02-22 to align with Bills 13 and 109 (Supporting People and Business Act, 2021; More Homes for Everyone Act, 2022)
• Official Plan Amendment OP-03-22 for 83 Craig Street to change designation from Core Natural Areas to General Employment and Employment Areas for two industrial buildings
• Zoning By-law Amendment PZ-14-22 for 167 Mount Pleasant Street to allow a single detached and a semi-detached dwelling
• Zoning By-law Amendment PZ-16-21 for 166-176 and 180-188 Greenwich Street to permit an 11-storey and a 10-storey mixed-use building
• Zoning By-law Amendment PZ-04-22 for 461-467 West Street to allow a 7-storey apartment building

The Planning Committee approved five planning applications, including a technical Official Plan amendment and four site-specific zoning or plan changes. These decisions include permits for industrial buildings, mixed-use towers, and residential developments.

• Approved Technical Official Plan Amendment OP-02-22 to align with Bill 13 and Bill 109 (4-0)
• Approved Official Plan Amendment OP-03-22 for 83 Craig Street to permit two one-storey industrial buildings (4-0)
• Approved Zoning By-law Amendment PZ-14-22 for 167 Mount Pleasant Street to permit a single detached and a semi-detached dwelling (4-0)
• Approved Zoning By-law Amendment PZ-16-21 for 166-176 and 180-188 Greenwich Street to permit 10 and 11-storey mixed-use buildings (5-0)
• Approved Zoning By-law Amendment PZ-04-22 for 461-467 West Street to permit a 7-storey apartment building (4-1)
• Approved minutes of the September 22, 2022 meeting (4-0)

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting electronically to receive updates on the 2022 Brantford Accessibility Plan and the 2022 Municipal Election Accessibility Plan. The committee will also receive an update on affordable housing developments and approve minutes from its May 2022 meeting.

• Brantford Accessibility Plan 2022 Status Update (Report 2022-718) – received, with comments to be forwarded to staff
• 2022 Post-Election Accessibility Plan (Report 2022-734) – to be posted on the City's website
• Affordable Housing Development Update 2022 (Report 2022-610) – includes concept drawings for Colborne St. and Trillium Way
• Minutes of May 26, 2022 meeting – for approval

The meeting was adjourned because quorum was not achieved after 15 minutes from the scheduled start time.

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to elect a chair and vice-chair, receive the third quarter 2022 operations report, and approve minutes from the September 7, 2022 meeting. The agenda is largely procedural, with the main substantive item being the Q3 report (July-September 2022), which has no financial impact noted.

• Election of chair and vice-chair
• Third Quarter Report 2022-673 (July-September 2022) of LHC operations
• Directing City Clerk to forward report to County of Brant
• Approval of September 7, 2022 board minutes

Committee of Adjustment

The Committee of Adjustment is holding public hearings on four applications requesting minor zoning relief. Decisions are proposed to approve all four, including a converted dwelling at 11 Washington Street, a dwelling expansion at 266 Dalhousie Street, a parking reduction at 32 Bridge Street, and a sign illumination variance at 194 Terrace Hill Street. The meeting also includes approval of the October 5, 2022 minutes.

• A39/2022: 11 Washington St – approve converted dwelling on 246 m² lot (360 m² required), conditional on CN Rail environmental easement
• A40/2022: 266 Dalhousie St – approve 53 m² dwelling unit (55 m² min) and 210 m² expansion (87% GFA increase, limit 50%/110 m²)
• A41/2022: 32 Bridge St – approve 12 parking spaces where 15 required
• A38/2022: 194 Terrace Hill St – approve flashing sign 35 m from residential zone (40 m min)

The Committee of Adjustment approved four applications for zoning relief related to dwelling units, parking, and signage. These decisions allow for smaller lot areas, expanded floor space, reduced parking requirements, and a digital sign closer to a residential zone than typically permitted.

• Approved Application A39/2022 for a converted dwelling with a 246 m2 lot area (6-0)
• Approved Application A40/2022 for a 53 m2 dwelling unit and 210 m2 expansion (5-1)
• Approved Application A41/2022 to permit 12 parking spaces instead of 15 (6-0)
• Approved Application A38/2022 for a flashing sign 35 m from a residential zone (5-0)
• Approved minutes from the October 5, 2022 meeting

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors will receive the second and third quarter operational reports for 2022, approve an additional $9,000 for the Security Camera Upgrades capital project, and approve the 2023 operating and capital budgets. The meeting also includes consent items for minutes from June and September 2022.

• Second and third quarter reports (April–September 2022) for the housing corporation
• $9,000 additional funding for 2022 Security Camera Upgrades from Capital Replacement Reserve
• Approval of 2023 Operating and Capital budgets
• Minutes from June 8, 2022 and September 7, 2022 (no quorum) board meetings

Social Services Committee

The Social Services Committee will consider a staff recommendation to authorize the acquisition and rehabilitation of Lucy Marco Place at 36-40 Queen Street, with a financial impact of $3,570,000. The committee will also receive several consent items, including updates on the housing master plan, Ontario Works, and winter shelter services. The meeting includes routine procedural items such as roll call and election of chair.

• Lucy Marco Place acquisition and rehabilitation with $3,570,000 incremental increase (Report 2022-690)
• Funding amendment for 36-40 Queen Street: $2,269,735 from Housing Development Charges, $1,000,000 from debentures, $7,341,742 from Affordable Housing Reserve, $446,532 from external grants
• 2022 Annual Update on Brantford-Brant Municipal Housing Master Plan 2020-2030 and Affordable Housing Action Plan (Report 2022-581)
• Ontario Works Quarterly Update Q3 (Report 2022-711)
• Housing Stability Services and Emergency Shelter System Update for 2022-2023 Winter Season (Report 2022-688)

Committee of the Whole - Operations

The Committee of the Whole - Operations is meeting to discuss and recommend several items for Council approval, including a $23,666,000 pre-approval for 2023 capital projects, an electric vehicle charging strategy, a physician recruitment plan, and a new lease with Wilfrid Laurier University. The committee will also consider repealing a policy on electronic LED signs, an accommodations update, and several resolutions. The agenda includes both items for consideration and consent items, with no public hearings listed.

• Pre-approve $23,666,000 for 10 Public Works 2023 capital projects
• Endorse City of Brantford Electric Vehicle Charging Strategy
• Approve new WLU lease at 220 Colborne St: $17.25/sq ft, 10-year term, 26,649 sq ft
• Repeal Electronic LED Read-O-Graph Sign Policy (CORPORATE-025)
• Resolution to waive fees for community greenhouse at 101 Market Street South

The Committee approved funding for 2023 capital projects and endorsed a new electric vehicle charging strategy. They also authorized a new lease with Wilfrid Laurier University for office space and directed staff to maintain the Brier Park garden.

• Approved $23,666,000 for 2023 Capital Projects Funding Pre-Approvals (11-0)
• Endorsed City of Brantford Electric Vehicle Charging Strategy (11-0)
• Authorized new 10-year lease with Wilfrid Laurier University for 26,649 sq ft at 220 Colborne Street (11-0)
• Approved repeal of Electronic LED Read-O-Graph Sign Policy (11-0)
• Directed staff to plant and maintain Brier Park garden property (11-0)
• Requested 2024 program and budget proposal from Community Physician Recruitment Committee (11-0)
• Directed staff to consult on streamlining volunteer application processes (11-0)
• Referred fee waiver request for 101 Market Street South to staff for further information (6-5)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to discuss several heritage-related items, including a heritage impact assessment for 246-260 Grand River Avenue, a demolition application for 93 West Street, a heritage grant request for 76 Colborne Street, and an overview of changes to the Ontario Heritage Act from Bill 23. The committee will provide comments on the assessment and demolition application, and may approve the grant.

• Heritage Impact Assessment for 246-260 Grand River Avenue (SPC-32-2022)
• Notice of Intention to Demolish and demolition control application for 93 West Street
• Heritage Grant Program application for 76 Colborne Street (HG-03-22) with $5,000 financial implication
• Overview of amendments to the Ontario Heritage Act in Bill 23, More Homes Built Faster Act, 2022

The Committee approved a heritage grant for 76 Colborne Street and provided formal comments on a demolition application for 93 West Street and a heritage impact assessment for 246-260 Grand River Avenue. The body also received a report on Ontario Heritage Act amendments under Bill 23.

• Approved Heritage Grant Application HG-03-22 for 76 Colborne Street ($5,000)
• Forwarded four comments to staff regarding Heritage Impact Assessment for 246-260 Grand River Avenue
• Included seven comments in the staff report for the demolition application of 93 West Street
• Received Report 2022-736 regarding Bill 23 amendments to the Ontario Heritage Act
• Approved minutes from the September 21, 2022 meeting

Control of Vicious Dogs Committee

The Control of Vicious Dogs Committee is meeting to consider an appeal by Paula Jasse against a muzzle requirement for her dog, which was designated potentially dangerous. The committee will also review minutes from a previous meeting. The agenda includes one substantive item: the appeal hearing.

• Muzzle appeal by Paula Jasse regarding potentially dangerous dog designation (2022-731)
• Recommendation to deny the muzzle appeal
• Review of minutes from June 30, 2022 meeting

The Control of Vicious Dogs Committee approved an appeal by Paula Jasse regarding a muzzle order for a Great Dane. The committee quashed the muzzle component of the potentially dangerous dog designation. The committee also approved the minutes from June 30, 2022.

• Approved Muzzle Appeal by P. Jasse and quashed the Muzzle Order component of the Designation (Carried)
• Approved Control of Vicious Dogs Minutes from June 30, 2022 (Carried)
• Received Staff Report 2022-731 for information (Carried)

Planning Advisory Committee

The Planning Advisory Committee is meeting to discuss a technical Official Plan Amendment responding to provincial Bills 13 and 109, which relate to the Supporting People and Business Act, 2021 and the More Homes for Everyone Act, 2022. The committee will provide comments to be included in a future staff report to the Planning Committee. The agenda also includes approval of minutes from previous meetings.

• Technical Official Plan Amendment addressing Bills 13 and 109 (Report 2022-600)
• No financial implications noted for the amendment
• Approval of minutes from June 16, 2022 and September 29, 2022 meetings

The meeting was adjourned after 15 minutes from the scheduled start time because quorum was not achieved. No substantive decisions were made.

City Council

Brantford City Council is meeting to receive reports and consider motions. Key items include responding to Ontario's Bill 23 (More Homes Built Faster Act) with a request for more time and financial tools, prioritizing development applications for a new Catholic secondary school in north Brantford, and receiving a report on urbanizing Wynarden Court. Council will also consider several notices of motion, including reviewing outdoor lighting regulations, taking over maintenance of a Brier Park garden, streamlining volunteer processes, and approving a $250 per-meeting stipend for Planning Committee members.

• Report 2022-712: Council to approve resolution on Ontario Bill 23, requesting more time and financial tools before Royal Assent
• Report 2022-721: Direct staff to prioritize processing of development applications for future BHNCDSB secondary school in north Brantford
• Report 2022-725: Urbanization of Wynarden Court (financial impact: none)
• Notice of motion: Approve $250 per-meeting stipend for Planning Committee members (excluding Mayor) as 2023 budget increase
• Notice of motion: Waive $3,255 Site Plan Control fee and Building Permit fee for community greenhouse at 101 Market Street South

City Council formally requested that the Province of Ontario provide grants to cover revenue losses resulting from the More Homes Built Faster Act, 2022. The council also approved several land-use by-laws and directed staff to prioritize development applications for a future Catholic secondary school in north Brantford.

• Demanded Province of Ontario provide grants to cover revenue losses from Bill 23 (10-0)
• Approved urbanization of Wynarden Court and integration into Usher Street reconstruction (10-0)
• Directed staff to prioritize development applications for future BHN Catholic secondary school (10-0)
• Approved $250 per meeting stipend for Planning Committee members (excluding Mayor)
• Waived $3,255 in planning and building fees for community greenhouse at 101 Market Street South
• Approved proclamation of The Salvation Army Week, December 18-24, 2022 (10-0)
• Passed by-laws for removal of holding provisions at 396 Erie Avenue and 346 Shellard Lane (10-0)
• Passed by-laws for part lot control at 585 Colborne St and 550 Grey Street (10-0)

Special City Council

This is a special meeting of Brantford City Council, held electronically, with a short agenda. The council will move in-camera (closed to the public) to discuss four confidential items: a potential land sale to a school board, a recount request, litigation involving a Grand River Ave property, and a culture review. No public decisions are scheduled; the meeting is primarily procedural.

• Offer to Purchase from Brant Haldimand Norfolk Catholic District School Board for city-owned lands on Powerline Road (2022-694)
• Request for Instructions on Notice of Application for Recount (2022-732)
• Litigation matter regarding 248-260 Grand River Ave (2022-729)
• Culture Review (2022-724) involving personnel and labour relations

Council moved in-camera to consider four private and confidential items. The body provided direction to staff on these matters before reconvening in open session. No decisions were recorded in the open session.

• Moved in-camera to consider land purchase offer for Powerline Road (8-0)
• Moved in-camera to consider recount application instructions (8-0)
• Moved in-camera to consider 248-260 Grand River Ave (8-0)
• Moved in-camera to consider Culture Review (8-0)

Brownfields Community Advisory Committee

The Brownfields Community Advisory Committee is meeting to discuss a Brownfields Financial Tax Incentive Program (BFTIP) application for 352-356 West Street. The committee will provide comments to be included in a staff report to the Committee of the Whole. The agenda also includes approval of minutes from previous meetings.

• BFTIP application for 352-356 West Street (files 2022-272, 2022-702)
• Review of estimated remediation expenses (Appendix D)
• Approval of minutes from November 17, 2020 and November 7, 2022

Special City Council

This special City Council meeting includes a proclamation for the International Day for the Elimination of Violence Against Women and a resolution to order a recount of votes for the office of Mayor, following the October 24, 2022 municipal election. The recount is proposed because the certified results showed a 208-vote margin between the winner and runner-up. The agenda also includes an appointments committee report and a confirming by-law.

• Proclamation: International Day for the Elimination of Violence Against Women - November 25, 2022
• Resolution to order recount of votes for Mayor (208-vote margin)
• Appointments Committee Report #2022-11-22
• By-law 166-2022 (Confirming)

City Council approved a comprehensive restructuring of advisory committees and task forces, including several consolidations and disbandments. A motion to waive rules to request a recount of the mayoral election votes failed. Council also proclaimed November 25, 2022, as the International Day for the Elimination of Violence Against Women.

• Proclaimed Nov 25, 2022, as International Day for the Elimination of Violence Against Women (11-0)
• Consolidated Economic Development, Tourism, and Cultural committees into one advisory committee (11-0)
• Disbanded Impaired and Distracted Driving Committee and Active Transportation Sub-Committee (11-0)
• Disbanded Mohawk Lake, New Hospital, First Nations Liaison, Tri-Council, Boundary Lands, and War Memorials working groups (11-0)
• Extended Building Construction Process Review Task Force term to December 2023 (11-0)
• Struck nominating sub-committee for Police Services Board and Committee of Adjustment (11-0)
• Denied motion to waive rules for mayoral vote recount (5-5)
• Approved By-law 165-2022 appointing Council members to committees for 2022-2026 term (10-0)

Appointments Committee

The Appointments Committee is considering a major review of city advisory committees and task forces, including consolidating four committees into one, disbanding several others, and extending one task force. They will also discuss nominating sub-committees and approve council member appointments to various bodies for the 2022-2026 term.

• Consolidate Economic Development, Cultural, Tourism, and Cultural Built Heritage committees into one 'Economic Development, Tourism & Cultural Initiatives Advisory Committee'
• Disband Brant, Brantford and Six Nations Impaired and Distracted Driving Committee
• Disband Mohawk Lake District Working Group, New Hospital for Brantford Working Group, First Nations Liaison Committee, Tri-Council Working Group, Boundary Lands Task Force, War Memorials and Cenotaph Working Group
• Extend Building Construction Process Review Task Force to December 2023
• Approve council member appointments to committees for 2022-2026 term

City Council

This is the inaugural meeting of Brantford City Council following the 2022 municipal election. The agenda is largely ceremonial, including a procession, Thanksgiving address, declaration of office, and the mayor's inaugural address. Council will also consider two by-laws: one appointing members to act in place of the head of council, and a confirming by-law.

• Inaugural ceremony with procession, Thanksgiving address, and O Canada
• Declaration of Office performed by Justice David A. Broad
• Inaugural address by Mayor Kevin Davis
• By-law 163-2022 to appoint members of Council to act in place of the head of council
• By-law 164-2022 Confirming By-law

The City Council conducted its inaugural ceremony, including the administration of the Declaration of Office for ten members. Council unanimously received the Mayor's Inaugural Address and passed two by-laws regarding the appointment of a deputy head of council and the confirmation of the meeting's proceedings.

• Received Mayor Kevin Davis's Inaugural Address (Unanimous)
• Passed By-law 163-2022 to appoint a Member of Council to act in place of the Head of Council (Unanimous)
• Passed By-law 164-2022 to confirm proceedings of the November 15, 2022, Inaugural Meeting (Unanimous)

Brownfields Community Advisory Committee

The Brownfields Community Advisory Committee is meeting to elect a chair and vice-chair, and to consider a Brownfields Financial Tax Incentive Program (BFTIP) application for 352-356 West Street. The committee will provide comments on the application for staff's report to the Committee of the Whole. The agenda also includes approval of minutes from a previous meeting.

• Election of Chair and Vice-Chair
• BFTIP application for 352-356 West Street (files 2022-272, 2022-702)
• Review of estimated remediation expenses (Appendix D)
• Approval of minutes from November 17, 2020

The committee acclaimed Nicole Di Filippo as Chair and Janice Belleville as Vice-Chair. The meeting was adjourned after quorum was lost following a presentation regarding 352-356 West Street. No other substantive items were decided.

• Acclaimed Nicole Di Filippo as Chair
• Acclaimed Janice Belleville as Vice-Chair

Committee of Adjustment

The Committee of Adjustment will hold public hearings on four applications requesting minor zoning relief and two lot severances. Decisions are recommended for approval on all items, including a reduced side yard setback, lot severances and boundary adjustments, and parking and accessory structure variances.

• A35/2022: 94 Macklin Street – reduce exterior side yard setback from 2.4 m to 1.4 m
• B35/2022 & B36/2022: 251 and 259 Memorial Drive – sever lots and adjust boundaries
• A31/2022: 251 Memorial Drive – reduce minimum lot area to 535 m² and lot width to 15.8 m
• A32/2022: 415 Chatham Street – allow 3 front-yard parking spaces and 36% landscaped open space
• A36/2022: 174 Mount Pleasant Street – allow accessory structure height of 5.1 m (max 4.5 m)

The Committee of Adjustment approved three applications for minor variances and consents, and denied one application for an accessory structure height increase on a tie vote. All approvals were unanimous (4-0). The denied application (A36/2022 at 174 Mount Pleasant Street) failed on a 2-2 tie, resulting in refusal under procedural rules.

• Approved reduced side yard setback at 94 Macklin Street (4-0)
• Approved lot severance and boundary adjustment at 251 and 259 Memorial Drive (4-0)
• Approved additional front-yard parking at 415 Chatham Street (4-0)
• Denied accessory structure height increase at 174 Mount Pleasant Street (2-2 tie)

City Council

Brantford City Council is meeting to consider a range of items, including the 2023 budget forecast and timeline, early approval of 2023 fees, several zoning by-law amendments, and various committee reports. The agenda includes statutory public meetings, proclamations, and a large number of by-laws for adoption. Notable financial items include tax adjustments of $44,119.54 and a $15,000 public engagement campaign for the budget.

• Tax adjustments totaling $44,119.54 under Municipal Act sections 357/358
• 2023 budget forecast and timeline, including $15,000 for public engagement
• Early approval of 2023 fees and charges (By-law 34-2022 amendment)
• Zoning by-law amendments for 247-253 West St, 352-354 West St, 161 Fifth Ave, 33-43 Erie Ave/100 Market St S
• Safe Reporting Program and Hotline (annual cost $5,500-$9,000)

Council approved four zoning by-law amendments for residential developments, including an 8-storey apartment at 247-253 West Street (8-2), three 7-storey buildings with 408 units on West Street/Galileo Blvd (9-1), a 6-unit townhouse at 161 Fifth Avenue (11-0), and four mixed-use towers with 1,000 units at 33-43 Erie Ave/100 Market St S (carried in omnibus vote). Council also approved the Net-Zero Building Strategy, waived $13,911.90 in vaccine clinic rental fees, and directed staff to investigate housing supply options. A resolution calling for a national homelessness strategy was passed unanimously.

• Approved zoning for 8-storey apartment at 247-253 West St (8-2)
• Approved zoning for three 7-storey buildings (408 units) on West St/Galileo Blvd (9-1)
• Approved zoning for 6-unit townhouse at 161 Fifth Ave (11-0)
• Approved zoning for four mixed-use towers (1,000 units) at 33-43 Erie Ave/100 Market St S (carried in omnibus vote)
• Approved City of Brantford Net-Zero Building Strategy (carried in omnibus vote)
• Waived $13,911.90 in rental fees for BCHU vaccine clinics at Civic Centre (carried in omnibus vote)
• Approved Safe Reporting Program and hotline at $9,000/year (carried in omnibus vote)
• Passed resolution calling for national strategy on homelessness, mental health and addictions (11-0)

Special City Council

This is a special city council meeting with a brief open session followed by a move in-camera to discuss two confidential items. The items relate to Solar Ship Inc (file 2022-658) and 248-260 Grand River Ave (file 2022-632), covering litigation, solicitor-client privilege, and negotiation positions. No decisions are scheduled in the open portion.

• In-camera discussion of Solar Ship Inc - 2022-658
• In-camera discussion of 248-260 Grand River Ave - 2022-632
• Meeting held electronically; public can listen by phone

The special city council meeting was entirely procedural. Council voted unanimously (7-0) to move in-camera to discuss two private and confidential items: Solar Ship Inc. and 248-260 Grand River Ave, both involving litigation, solicitor-client privilege, and negotiation strategy. No substantive decisions were made in open session.

• Moved in-camera for Solar Ship Inc. (7-0)
• Moved in-camera for 248-260 Grand River Ave (7-0)

Planning Advisory Committee

The Planning Advisory Committee is meeting to consider a technical Official Plan Amendment addressing matters from the Supporting People and Business Act, 2021 (Bill 13) and the More Homes for Everyone Act, 2022 (Bill 109). The committee will provide comments to be included in a future staff report to the Planning Committee. The agenda also includes approval of the June 16, 2022 minutes and standard procedural items.

• Technical Official Plan Amendment re: Bill 13 and Bill 109 (Report 2022-600, no financial implications)
• Committee comments to be forwarded to Planning Committee via staff report
• Approval of June 16, 2022 minutes
• Hybrid meeting format (virtual and in-person) at Charlie Ward Room, Brantford City Hall

The Planning Advisory Committee discussed technical official plan amendments related to provincial housing legislation (Bill 13 and Bill 109) and provided comments for staff's report. However, quorum was lost before the committee could vote on the motion to include those comments. The meeting was adjourned without any substantive decisions being made.

• No decisions were made due to loss of quorum before the vote on the motion regarding technical official plan amendments

Property Standards Committee

The Property Standards Committee will hear five appeals from property owners contesting Property Standards Orders issued by the city. Staff recommend that all five orders be confirmed and upheld. The meeting also includes approval of the previous meeting's minutes and a status update on prior appeals.

• Appeal by Kelly Severn, owner of 107 Gilkison Street, regarding Order #91-22
• Appeal by Zia Khan, owner of 211 Dunsdon Street, regarding Order #102-22
• Appeal by Jesse Dostal (agent for Edward Frank Chrzanowski), owner of 54 Lyndhurst Street, regarding Order #104-22
• Appeal by Meddco Properties Inc., owner of 73 North Park Street, regarding Order #87-22
• Appeal by Joe Walker, owner of 90 Park Avenue, regarding Order #99-22

Combined COW-O PA

The Brantford Combined Committee of the Whole is reviewing several reports and resolutions, including a net-zero building strategy, a trail safety audit, and a proposal to waive rental fees for vaccine clinics. They will also consider resolutions on housing supply, building permit fee reduction, and traffic measures. The meeting includes both decisions and discussions, with some items requiring Council approval.

• Approve City of Brantford Net-Zero Building Strategy and Standard (Report 2022-571)
• Waive $13,911.90 in rental fees for BCHU vaccine clinics at Civic Centre Auditorium (Report 2022-624)
• Approve Safe Reporting Program and Hotline with $9,000 annual cost (Report 2022-586)
• Direct staff to investigate housing options for safe additional dwelling units (Resolution 7.1)
• Direct staff to install all-way stop control at Barnes Avenue and Omega Drive (Resolution 7.4)

Planning Committee

The Planning Committee is meeting to consider four zoning by-law amendments that would permit new residential developments, including an 8-storey apartment building, three 7-storey buildings with 408 units, a six-unit townhouse, and four mixed-use towers with 1,000 units. The committee will also review a subdivision agreement for Sienna Woods Phase 1 and approve the previous meeting's minutes. All items are for decision or discussion.

• Zoning amendment PZ-09-21 for 247-253 West Street: 8-storey apartment building (RC to RHD-29)
• Zoning amendment PZ-17-21 for 352-354 West Street, Galileo Blvd, 190 Charing Cross St: three 7-storey buildings, 408 units (RHD-28)
• Zoning amendment PZ-02-22 for 161 Fifth Avenue: three-storey six-unit townhouse (F-R1B to F-R4A-Exception 84)
• Zoning amendment PZ-12-21 for 33-43 Erie Ave and 100 Market St S: four mixed-use buildings (18, 18, 21, 22 storeys), 1,000 units, 2,290 m² commercial (C1-17)
• Sienna Woods Phase 1 Subdivision Agreement: dedication of Block 81 as D'Aubigny Road

The Planning Committee approved four zoning by-law amendments for residential developments, including an 8-storey apartment at 247-253 West Street (3-2), three 7-storey buildings with 408 units at 354 West Street (3-1), a 6-unit townhouse at 161 Fifth Avenue (5-0), and four mixed-use towers with 1,000 units at 33-43 Erie Avenue (5-0). The committee also approved the Sienna Woods Phase 1 Subdivision Agreement (5-0).

• Approved zoning amendment for 8-storey, 59-unit apartment at 247-253 West Street (3-2)
• Approved zoning amendment for three 7-storey, 408-unit apartment buildings at 354 West Street (3-1)
• Approved zoning amendment for 6-unit townhouse at 161 Fifth Avenue (5-0)
• Approved zoning amendment for four mixed-use towers (up to 22 storeys, 1,000 units) at 33-43 Erie Avenue (5-0)
• Approved Sienna Woods Phase 1 Subdivision Agreement (5-0)

Environmental and Sustainability Policy Advisory Committee

The committee received a report on the Environmental Recognition Awards subcommittee and approved the minutes of the July 28, 2022 meeting. No other substantive decisions were made.

• Received Environmental Recognition Awards Subcommittee Update report (carried)
• Approved July 28, 2022 meeting minutes (carried)

Brantford Heritage Committee

The Brantford Heritage Committee approved three heritage permit and grant applications for properties at 38 Dufferin Avenue, 58 Lorne Crescent, and 76 Colborne Street. The committee also received and adopted its 2023 priorities, including the Heritage Register Project and restarting the Prominence Point sub-committee, with a $7,500 budget. Additionally, funding of up to $1,500 was approved for Chair Nathan Etherington to attend the 2022 National Trust for Canada Conference.

• Approved heritage permit and $5,000 grant for masonry repairs at 38 Dufferin Avenue (carried)
• Approved heritage permit and $4,172.50 grant for chimney repointing at 58 Lorne Crescent (carried)
• Approved heritage permit for brick foundation repairs at 76 Colborne Street (carried)
• Received and adopted 2023 committee priorities with $7,500 budget (carried)
• Approved up to $1,500 for Chair Nathan Etherington to attend National Trust for Canada Conference (carried)
• Approved minutes of May 30 and June 27, 2022 meetings (carried)

Special City Council

This is a special City Council meeting with a closed (in-camera) session only. Council will consider four confidential items: restructuring of the Economic Development & Tourism Department, litigation regarding 248-260 Grand River Ave, settlement negotiations with Six Nations of the Grand River regarding 431 West Street and Mohawk Street, and the Chief Administrative Officer's performance appraisal. No public decisions are scheduled; the open portion is limited to roll call, declarations, and adjournment.

• Restructuring of the Economic Development & Tourism Department (2022-578)
• Litigation or potential litigation re: 248-260 Grand River Ave (2022-632)
• Settlement negotiations re: 431 West Street and Mohawk Street with Six Nations of the Grand River (2022-623)
• CAO performance appraisal for August 2021 – July 2022 (2022-638)

Council voted 4-2 to move in-camera to discuss four private and confidential items: restructuring of the Economic Development & Tourism Department, litigation regarding 248-260 Grand River Ave, settlement negotiations with Six Nations of the Grand River concerning 431 West Street and Mohawk Street, and the Chief Administrative Officer's performance appraisal. No substantive decisions were made in open session.

• Approved motion to move in-camera (4-2) to discuss four confidential items

City Council

Brantford City Council is meeting to consider several staff reports and council motions. Key items include zoning by-law amendments, a draft social services budget, and multiple notices of motion on local issues such as traffic control, parking, housing repairs, animal care standards, and native plantings.

• Zoning by-law amendments for 446-450 Colborne St, 381-383 Colborne St, and 141 King George Rd
• 2023 Draft Social Services Budget: $17,582,499 operating, $25,854,401 capital
• Motion to install all-way stop at Barnes Ave and Omega Dr (up to $1,500)
• Motion to add two on-street parking spaces on Roberts Ave beside 176 Dufferin Ave (up to $200)
• Motion to direct staff to develop animal care standards for Chapter 206 of Municipal Code

Council approved a zoning by-law amendment for an 11-storey mixed-use building at 141 King George Road, subject to a holding provision and conditions including a peer-reviewed noise study and a Record of Site Condition. A motion to refuse the application was defeated. Council also approved several other zoning amendments, including a 3-storey apartment building at 446-450 Colborne Street and a six-storey mixed-use building at 381-383 Colborne Street.

• Approved zoning amendment for 11-storey mixed-use building at 141 King George Road (6-3)
• Approved zoning amendment for 3-storey apartment building at 446-450 Colborne Street (9-0)
• Approved zoning amendment for six-storey mixed-use building at 381-383 Colborne Street (6-3)
• Approved 2023 draft Shared Social Services budget ($17.58M operating, $25.85M capital) (9-0)
• Directed staff to proceed with Phase 2 detailed design of Southwest Community Centre (9-0)
• Directed staff to design Police Services Facility with Net Zero and future growth space (9-0)
• Added properties to Heritage Register as non-designated listed properties (8-0)
• Approved proclamations for National Seniors Day, Rett Syndrome Awareness Month, and Fire Prevention Week (9-0)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to receive a Q3 2022 update on the City of Brantford's Site Plan Control, Site Alteration, and Security Release Process Review. The main item for consideration is a recommendation to present a by-law to Council that would repeal and replace the existing Site Plan Control By-law No. 90-2018. The meeting also includes roll call, declarations of conflict of interest, and approval of previous minutes.

• Report 2022-573: Q3 2022 update on Site Plan Control, Site Alteration, and Security Release Process Review
• Draft by-law to repeal and replace Site Plan Control By-law 90-2018
• Appendix B: Development Subject to Site Plan Control – Summary Table
• Approval of June 23, 2022 meeting minutes

Finance Committee

The Brantford Finance Committee is meeting to discuss the 2023 budget forecast and timeline, early approval of 2023 fees, updates to finance policies, and the 2022 mid-year variance report showing an estimated $7,433,552 surplus. The committee will also receive consent items including a quarterly casino update, contracts awarded report, and treasurer's investment report. Recommendations include directing staff to prepare the 2023 base operating budget and engaging Laurier Brantford Research for a public engagement campaign at a cost not exceeding $15,000.

• 2023 Budget Forecast and Timeline (2022-587) with $15,000 public engagement campaign funded from Council Priorities Reserve
• Amend Fees and Charges By-law 34-2022 for early approval of 2023 fees (2022-620)
• 2022 Mid-Year Variance Report (2022-607) with estimated $7,433,552 surplus; $812,525 from Brantford Energy Corporation dividend to Council Priorities Reserve
• Update to Finance Policies (2022-561) repealing/replacing Investment, Lease Financing, Commodity Price Hedging, and Development Charge Interest policies
• Quarterly Casino Update (2022-566) with $1,308,042 revenue

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting to receive updates and forward comments on several city projects, including an affordable housing development, the Active Transportation Master Plan, and multiple park redevelopment and playground rehabilitation projects. The committee will also consider a report on making trick-or-treating accessible and approve minutes from a previous meeting.

• Treat Accessibly initiative to promote accessible trick-or-treating (Report 2022-612)
• Affordable Housing Development Update 2022 (Report 2022-610) with Colborne St. and Trillium Way concepts
• Review of Active Transportation Master Plan accessibility (Report 2022-604)
• Dufferin Park Redevelopment design update (Report 2022-614)
• Playground Rehabilitation Projects Update (Report 2022-615) for Hillcrest, Central, and Recreation parks

The Brantford Accessibility Advisory Committee meeting on September 8, 2022, was adjourned without any decisions because quorum was not achieved after 15 minutes. No substantive business was conducted.

Planning Committee

The Brantford Planning Committee is meeting to consider three zoning by-law amendments for residential and mixed-use developments, along with updates to delegation and parkland dedication policies. The committee will vote on recommendations for each item, which will then go to Council for final approval.

• Zoning amendment PZ-05-22 for 446-450 Colborne St. to allow a 3-storey apartment building (R4B-29 zone).
• Zoning amendment PZ-07-21 for 381-393 Colborne St. to permit a six-storey mixed-use building (C8-88 zone).
• Zoning amendment PZ-25-20 for 141 King George Rd. to allow an 11-storey mixed-use building (C8-103 zone), subject to conditions.
• Proposed amendments to Delegation of Authority By-law and Policy for draft plans of condominium.
• Update to Parkland Dedication By-law No. 50-2018 in response to Bill 197, including public consultation.

The Planning Committee approved two zoning by-law amendments for apartment and mixed-use buildings on Colborne Street, and deadlocked 2-2 on an 11-storey mixed-use building at 141 King George Road, which was lost on a tie vote. The committee also received reports on delegation authority and parkland dedication by-law updates.

• Approved zoning change for 12-unit apartment at 446-450 Colborne St. (4-0)
• Approved zoning change for 6-storey mixed-use building at 381-393 Colborne St. (4-0)
• Lost on tie vote: 11-storey mixed-use building at 141 King George Rd. (2-2)
• Approved amendments to Delegation of Authority By-law and Policy (4-0)
• Approved update to Parkland Dedication By-law in response to Bill 197 (4-0)

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to receive its second quarter 2022 operations report (April–June) and approve the minutes from its June 8, 2022 meeting. The agenda is largely procedural, with no new decisions or public hearings listed. The board will also direct the City Clerk to forward the report to the County of Brant.

• Receive Second Quarter Report 2022-555 (April–June 2022) of LHC operations
• Approve minutes from June 8, 2022 board meeting
• Direct City Clerk to forward final resolution and staff report to County of Brant

Committee of Adjustment

The Brantford Committee of Adjustment approved three applications: a lot coverage variance for a sunroom at 56 Anastasia Crescent, a land severance and variances at 40 Niagara Street, and a fence height variance at 11 Conklin Crescent. All decisions were unanimous (6-0). No other substantive business was conducted.

• Approved 44% lot coverage for sunroom at 56 Anastasia Crescent (6-0)
• Approved land severance at 40 Niagara Street into two lots (6-0)
• Approved reduced rear yard (6.0 m) and lot area (250 m²) variances for 40 Niagara Street (6-0)
• Approved 2.0 m front-yard fence with 0% daylight visibility at 11 Conklin Crescent (6-0)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to receive its second quarter operational report (April–June 2022) and to approve $9,000 in additional funding for 2022 security camera upgrades from the Capital Replacement Reserve. The board will also consider minutes from its June 8, 2022 meeting. The agenda is otherwise routine, with roll call, declarations, and adjournment.

• Second Quarter Report (April–June 2022) of operations, report 2022-556
• $9,000 additional funding for 2022 Security Camera Upgrades from Capital Replacement Reserve
• Approval of June 8, 2022 board minutes

Human Resources Committee

The Human Resources Committee is meeting to consider routine items, including approval of previous minutes, and will move into a private session to discuss the restructuring of the Economic Development and Tourism Department (item 2022-578). The public portion is largely procedural, with the substantive item handled confidentially.

• Approval of minutes from July 5, 2022 (public and private)
• Private discussion on restructuring of Economic Development and Tourism Department (2022-578)

The Human Resources Committee approved the minutes from its July 5, 2022 meetings (both public and confidential) and moved into a closed session to discuss restructuring of the Economic Development and Tourism Department, citing personal matters and labour relations. No other substantive decisions were made.

• Approved minutes of the Human Resources Committee meeting of July 5, 2022 (public).
• Approved minutes of the Human Resources Committee meeting of July 5, 2022 (private and confidential).
• Moved in-camera to discuss restructuring of the Economic Development and Tourism Department (Item 2022-578).

Combined COW-O PA

This combined Committee of the Whole meeting covers several major items, including directing staff on the detailed design of the Southwest Community Centre Phase 2, updating public works policies, adding properties to the Heritage Register, and directing the design of the new Police Services Facility to include net-zero and future growth space. The committee will also consider notices of motion on safe housing supply, a building permit fee reduction for 793 Colborne Street, and establishing a public consultation task force for asset dispositions.

• Southwest Community Centre Phase 2 detailed design direction
• Police Services Facility design with net-zero and future growth space, costs to 2023 capital budget
• Heritage Register additions (Phase E properties)
• Public Works policy updates (traffic calming, speed limits, green fleet, etc.)
• Notice of motion: 50% building permit fee refund for 793 Colborne Street parking garage

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive an update on the Police Services Facility Redevelopment Project. Members will consider directing staff to design the new facility with net-zero features and space for future growth, with any added costs to be included in the 2023 capital budget. The agenda also includes approval of minutes from the June 27, 2022 meeting.

• Staff report 2022-563 on Brantford Police Services Facility Redevelopment Project update
• Proposed direction to design facility with Net Zero inclusion
• Proposed direction to design facility with future growth space
• Increased costs for Net Zero and growth space to be included in 2023 Capital Budget
• Approval of June 27, 2022 task force minutes

The Police Station Task Force approved a staff report on the Brantford Police Services Facility Redevelopment Project and directed staff to design the facility with net-zero features and future growth space. The increased costs for these additions will be included in the 2023 Capital Budget for consideration by the Estimates Committee. The motion was carried.

• Received staff report 2022-563 on facility redevelopment (carried)
• Directed staff to design facility with net-zero features (carried)
• Directed staff to design facility with future growth space (carried)
• Included increased costs in 2023 Capital Budget for Estimates Committee (carried)

Special City Council

This special City Council meeting will consider refunding a $7,245 planning application fee for an Official Plan Amendment at 800 Colborne Street. Council will also move into a closed session to discuss a casino assessment valuation settlement proposal, citing potential litigation.

• Refund of $7,245 application fee for OP-01-2022 at 800 Colborne Street
• In-camera discussion of Casino Assessment Valuation Settlement Proposal (2022-575)
• Confirming by-law 133-2022 to be considered

Council approved a refund of the planning application fee for the Official Plan Amendment at 800 Colborne Street, totaling $7,245, in a 10-0 vote. The meeting also passed a by-law confirming the proceedings and moved into closed session to discuss a casino assessment valuation settlement proposal.

• Approved refund of $7,245 application fee for OP-01-2022 at 800 Colborne Street (10-0)
• Passed By-law 133-2022 confirming proceedings of the special meeting (10-0)
• Moved in-camera to discuss Casino Assessment Valuation Settlement Proposal (10-0)

Committee of Adjustment

The Brantford Committee of Adjustment is holding a public hearing to decide on three applications: a sign illumination variance at 64 Buchanan Crescent, a land severance and zoning variance at 379 Golf Road, and two land severances at 84 Lynden Road. Staff recommend approval for all items, subject to conditions.

• 64 Buchanan Crescent: variance to allow flashing sign 0 m from residential zone (40 m required) and sign in RHD-10 zone
• 379 Golf Road: sever 24 ha parcel, retain 2.7 ha; variance to allow 2.7 ha lot (40 ha required) and 119 m frontage (150 m required)
• 84 Lynden Road: sever 3.54 ha parcel, retain 21.56 ha; second sever of 3.43 ha, retain 1.99 ha
• All applications recommended for approval by staff

The Committee of Adjustment approved all three applications before it, each unanimously. This includes a digital sign variance for a church, a land severance and variance for a property on Golf Road, and two land severances to facilitate a new Costco retail location. The Costco-related approvals also removed a condition requiring cash-in-lieu of parkland payment at this stage.

• Approved digital sign variance at 64 Buchanan Crescent, with condition to move sign 1m west (3-0)
• Approved land severance and lot variance at 379 Golf Road (3-0)
• Approved two land severances at 84 Lynden Road for Costco site, removing cash-in-lieu parkland condition (3-0)
• Approved minutes of July 6, 2022 meeting

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting to receive updates on the Atomic Spark video project and to discuss the Environmental Recognition Awards for 2023. The agenda also includes approval of the May 26, 2022 meeting minutes. No financial impacts are noted for the items under consideration.

• Atomic Spark Video Progress Update (Report #2022-522) to be received
• Environmental Recognition Awards for 2023 (Report #2022-523) to be received
• Approval of May 26, 2022 committee minutes

The committee received the Atomic Spark video progress update and the Environmental Recognition Awards for 2023 report. It struck a sub-committee to review award categories and select recipients, and appointed members to the Green Team sub-committee. No other substantive decisions were made.

• Received Atomic Spark Video Progress Update (carried)
• Received Environmental Recognition Awards for 2023 report (carried)
• Struck sub-committee for Environmental Recognition Awards (carried)
• Appointed Sullivan, Straisfeld, Antoski to awards sub-committee (carried)
• Removed previous Green Team sub-committee members (carried)
• Appointed Csordas, Sullivan, Straisfeld to Green Team sub-committee (carried)
• Approved May 26, 2022 minutes (carried)

Special City Council

This is a special city council meeting held electronically, with the agenda consisting almost entirely of a motion to move in-camera (closed to the public) to discuss four confidential items. These items involve potential litigation, a property acquisition, an employment agreement amendment, and a request for instructions regarding outstanding invoices. No public decisions or discussions are listed on the open agenda.

• Move in-camera to discuss outstanding costs award involving Know Your City Inc. (2022-516)
• Acquisition of 36-40 Queen Street (Lucy Marco Building – Laurier University) (2022-453)
• Amendment to employment agreement for General Manager of Public Works (2022-527)
• Request for instructions re: Ingenia Polymers Corp. outstanding invoices and cost allocations at crossings (2022-544)

The special meeting was entirely procedural: Council voted unanimously (10-0) to move in-camera to discuss four confidential items, including litigation, a property acquisition, an employment agreement amendment, and a request for instructions regarding outstanding invoices. No substantive decisions were made in open session.

• Moved in-camera to discuss four confidential items (10-0)

City Council

Brantford City Council is meeting to consider a wide range of items, including a directive to proceed with Phase 2 of the Southwest Community Centre, several zoning by-law amendments, and various traffic and parking changes. The agenda also includes proclamations, committee reports, and a resolution regarding the acquisition of 36-40 Queen Street. Many items are routine or procedural, but several involve significant financial decisions and land-use changes.

• Southwest Community Centre Phase 2 detailed design direction
• Zoning by-law amendments for 177 Colborne St W, 12 Fisher St, 346 Shellard Lane, 800 Colborne St, and Granite REIT
• John Noble Home Bell Court Redevelopment additional funding: $6,572,062 city share
• Wayne Gretzky Parkway North Extension Environmental Assessment: $400,000
• Acquisition of 36-40 Queen Street (Lucy Marco Building) resolution

Council approved the acquisition of 36-40 Queen Street (Lucy Marco Building) from Wilfrid Laurier University, funded by debentures and the Affordable Housing Reserve. Council also approved multiple zoning by-law amendments, including for 12 Fisher Street, 177 Colborne Street West, and 800 Colborne Street, and directed staff to negotiate the sale of land on Powerline Road to the Catholic school board. A resolution calling on the province to resume negotiations with Six Nations of the Grand River and to consider prosperity-sharing measures was also approved.

• Approved acquisition of 36-40 Queen Street (Lucy Marco Building) from Laurier (8-0)
• Approved zoning amendment for 12 Fisher Street (86 stacked townhouses, 12 block townhouses) (8-1)
• Approved zoning amendment for 177 Colborne Street West (26 units, commercial) (11-0)
• Approved zoning and official plan amendments for 800 Colborne Street (7 townhouses, 2 semi-detached) (11-0)
• Directed staff to negotiate sale of 15 acres on Powerline Road to Catholic school board (9-0)
• Approved resolution calling on province to resume Six Nations negotiations and consider prosperity sharing (11-0)
• Approved 5% ice rental fee increase for 2023-2024 season (11-0)
• Approved $6,572,062 additional funding for John Noble Home Bell Court Redevelopment via debentures (11-0)

Southwest Task Force

The Southwest Task Force is meeting to consider a staff report on revising Phase 2 of the Southwest Community Centre project. The item is marked as a deferral, meaning it was previously postponed. The task force will decide whether to receive the report and direct staff to proceed with detailed design for Phase 2.

• Southwest Community Centre Project Revision to Phase 2 (2022-452) - deferral
• Cricket Facility Need Justification (2022-537) attached
• Phase 2 Conceptual Plan (Appendix A) attached
• No financial impact noted for the revision

Committee of the Whole - Planning and Administration

The Committee of the Whole (Planning and Administration) will hold statutory public hearings and vote on four zoning by-law amendments, including a large residential development at 12 Fisher Street and an industrial rezoning for Granite REIT. It will also consider a resolution to waive planning fees for a property at 251 Memorial Drive and receive a report on road dedication for 575 Conklin Road.

• Zoning amendment PZ-20-20 for 12 Fisher Street: 6 single detached dwellings, 86 stacked townhouses, 12 block townhouses
• Zoning amendment PZ-13-22 for Granite REIT lands on Pipe, Wright Streets and Bowery Road for larger industrial uses
• Zoning amendment PZ-08-22 for 346 Shellard Lane: residential and commercial zoning changes, accessory structure adjustments
• Official Plan and zoning amendments OP-01-22 and PZ-11-22 for 800 Colborne Street: 7 townhouses and 2 semi-detached units
• Resolution to waive $4,500 in planning fees for 251 Memorial Drive (applicant to pay one $3,280 consent fee)

The Committee of the Whole approved a zoning by-law amendment for 12 Fisher Street, allowing six single detached dwellings, 86 stacked townhouses, and 12 block townhouses, with conditions including a holding provision and right-in/right-out access onto Shellard Lane. The vote was 6-1, with Councillor Carpenter opposed. The committee also approved zoning amendments for industrial lands on Pipe Street, Wright Street, and Bowery Road (8-0), a residential development at 346 Shellard Lane (7-0), and an official plan and zoning amendment for 800 Colborne Street (8-0). Additionally, the committee waived planning fees for 251 Memorial Drive and approved up to $30,000 for a playground at Greenbrier School Park.

• Approved zoning amendment at 12 Fisher St. for 6 single, 86 stacked, 12 block townhouses (6-1)
• Approved zoning amendment for industrial lands at Pipe St., Wright St., Bowery Rd. (8-0)
• Approved zoning amendment at 346 Shellard Lane for residential and commercial uses (7-0)
• Approved official plan and zoning amendment at 800 Colborne St. for 7 townhouses and 2 semi-detached units (8-0)
• Approved waiver of $4,500 planning fees for 251 Memorial Drive (7-0)
• Approved up to $30,000 for Greenbrier School Park playground from capital project PK2213 (8-0)

Finance Committee

The Finance Committee is considering several financial items, including a request for $6,572,062 in additional funding for the Bell Court Redevelopment at John Noble Home, funded through debentures. The committee will also review a by-law to levy taxes on designated public institutions, approve a non-competitive contract for assessment consulting services, and receive updates on capital projects and reserves.

• Additional funding of $6,572,062 for John Noble Home Bell Court Redevelopment, funded by debentures
• By-law to levy taxes on designated public institutions (2022-462)
• Non-competitive award to MTE Paralegal Professional Corporation for assessment consulting services (5 years)
• Capital budget increase for TS1804-Conversion of Market Parkade Kiosk Payment Gates ($302,000 total)
• Update on capital projects with $11,703,199 returned to reserves

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration is considering a zoning by-law amendment for 177 Colborne Street West to permit a mixed-use building with 26 dwelling units and ground-floor commercial space. The agenda also includes reports on a new zoning by-law project, a benefit plan carrier RFP, Indigenous competency training, and several other administrative items. Resolutions on money laundering in real estate, a Catholic secondary school land sale, and redirecting the mayor's honorarium are also on the agenda.

• Zoning amendment PZ-16-22 for 177 Colborne Street West: change from General Commercial (F-C8) to General Commercial Exception 105 (F-C8-105) for mixed-use building with 26 units and 201 m² commercial space
• Benefit Plan Carrier Multi-Year RFP: five-year term with option to extend one additional five-year term
• Indigenous Competency Training Implementation Plan: $75,000 for 2022 and $110,000 for 2023 from Council Priorities Reserve
• Lease of lands from Grand Erie District School Board at Greenbrier Public School, 33 White Oaks Avenue: 20-year term with option to renew for additional 20 years
• Resolution to call on Province of Ontario to create expert committee on money laundering in real estate

Special City Council

This is a special City Council meeting held electronically, with the agenda consisting almost entirely of moving into a private in-camera session. Council will discuss settlement instructions for injunction litigation, a confidential human resources report on provincial offences administration staffing, and an update on municipal development projects regarding Indigenous engagement and the duty to consult. No public decisions are scheduled; the meeting is expected to adjourn after the closed session.

• Settlement instructions in injunction litigation (2022-517)
• Provincial Offences Administration reorganization and staffing update (2022-504)
• Update on municipal development projects - Indigenous engagement and duty to consult

The special meeting was entirely procedural: Council voted unanimously to move in-camera to discuss three confidential items—settlement instructions for injunction litigation, a Human Resources report on Provincial Offences Administration, and an update on municipal development projects regarding Indigenous engagement. No substantive decisions were made in open session.

• Moved in-camera for Item 3.1 (settlement instructions, injunction litigation) (carried)
• Moved in-camera for Item 3.2 (HR report, Provincial Offences Administration) (carried)
• Moved in-camera for Item 3.3 (Indigenous engagement update) (carried)

Property Standards Committee

The Brantford Property Standards Committee will hold a hybrid meeting on July 7, 2022, to consider six appeals of property standards orders. The committee is expected to vote on whether to confirm and uphold each order. The agenda also includes approval of minutes and future meeting dates.

• Appeal by Jorge Pineda regarding 172 ½ Sheridan Street (Order #042-22)
• Appeal by Melissa Beemer regarding 225 Park Avenue (Order #055-22)
• Appeal by Velma and Ricardo Morrison regarding 43 Fieldgate Drive (Order #051-22)
• Appeal by Pasquale and Denise Contestabile regarding 47 Lambert Crescent (Order #044-22)
• Appeal by Marcel Perras regarding 51 Dundas Street (Order #49-22)

Social Services Committee

The Brantford Social Services Committee is meeting to receive and discuss several staff reports, including a CSSD Vision Plan, an update on the Trillium Way Paris development, affordable housing incentives, housing stability services, and an EarlyON program update. The committee will also consider approving a non-competitive contract with Six Nations of the Grand River for EarlyON programs. All items are for consideration or consent, with no financial impacts noted except the EarlyON contract.

• CSSD Vision Plan (2022-496) received; forwarded to County of Brant
• Trillium Way Paris New Development Update (2022-210) received
• Municipal Affordable Housing Development Incentives Update (2022-273) received
• Housing Stability Services and Reaching Home Update (2022-362) with immediate recommendations
• Non-competitive award to Six Nations of the Grand River for EarlyON programs, up to $386,000 (exclusive of HST)

The Social Services Committee approved a non-competitive award of up to $386,000 to Six Nations of the Grand River for EarlyON Child and Family Centre programs, and authorized staff to execute the contract. The committee also received updates on the CSSD Vision Plan, affordable housing development incentives, and housing stability services, directing staff to implement immediate recommendations from the housing report. All items were carried as presented.

• Approved non-competitive award to Six Nations of the Grand River for EarlyON programs, upset limit $386,000 (carried)
• Received CSSD Vision Plan report and directed forwarding to County of Brant (carried)
• Received Municipal Affordable Housing Development Incentives Update and directed forwarding to County of Brant (carried)
• Received Housing Stability Services and Reaching Home Update and directed staff to implement immediate recommendations (carried)
• Approved minutes of June 8, 2022 meeting (carried)

Committee of Adjustment

The Brantford Committee of Adjustment will hold public hearings on 12 applications for minor variances, consents (lot severances/adjustments), and easements. Staff recommend approval for all items, including boundary adjustments on Bowery Road and Wright Street, a long-term lease at 300 King George Road, and several residential zoning variances. The committee will also appoint a new Secretary-Treasurer and Deputy Secretary-Treasurer.

• Approve lot additions merging blocks at 2-10 Bowery Road and 50-58 Wright Street (applications B23-B29/2022)
• Approve long-term lease for portion of 300 King George Road (B15/2022)
• Approve zoning variance for reduced lot area at 110 Clarence Street (A15/2022)
• Approve zero parking spaces for additional unit at 172.5 Sheridan Street (A23/2022)
• Approve severance at 110 Gilkison Street (B19/2022) and 218-220 Nelson Street (B16/2022)

The Committee of Adjustment approved all applications before it, including a series of 10 lot consolidations (B05-B14/2022) to merge 8 blocks into one large industrial block at 2-10 Bowery Road and 50-58 Wright Street, totaling approximately 91,453 sq. m. All other consent applications and minor variances were also approved unanimously, with one variance (A16/2022 at 309 Nelson Street) carried 4-1. The committee also appointed Sarah Hague as Secretary-Treasurer and Holly Stemberger as Deputy Secretary-Treasurer.

• Approved 10 lot consolidations (B05-B14/2022) for industrial use at Bowery Road and Wright Street (4-0)
• Approved long-term lease consent (B15/2022) for Walmart at 300 King George Road (5-0)
• Approved minor variance for reduced lot area at 110 Clarence Street (A15/2022) (5-0)
• Approved parking variance for basement unit at 172.5 Sheridan Street (A23/2022) (5-0)
• Approved lot severance at 110 Gilkison Street (B19/2022) (5-0)
• Approved rear yard variance at 73 Bishop Street (A14/2022) (5-0)
• Approved severance and side yard variance at 218-220 Nelson Street (B16/A28/2022) (5-0)
• Approved height and accessory dwelling unit variance at 90 Ava Road (A25/2022) (4-0, with conflict declared)

Human Resources Committee

The Human Resources Committee is deciding on several staffing and organizational changes, including realigning Aquatics and Fitness staff, hiring temporary positions funded by grants, and updating the Operational Services structure. The committee will also consider a $200,000 bucket truck purchase and move in-camera to discuss a confidential staffing matter.

• Aquatics and Fitness Staffing Realignment with $3,602 annual savings (Report 2022-513)
• Hire temporary Community Development Coordinator until March 31, 2026, funded by federal grant (Report 2022-414)
• Recruit temporary positions for Development Application Process implementation, $288,500 from provincial grant (Report 2022-440)
• Increase Building Services staff complement with no net financial impact (Report 2022-382)
• Purchase bucket truck for $200,000 from Public Works Development Charges Reserve Fund (Report 2022-448)

The Human Resources Committee approved all items on the agenda, including staffing realignments in Aquatics and Fitness, temporary hires for the Building Safer Communities Fund and Development Application Process, an increase to Building Services staff, and an Operational Services structure update that includes funding a $200,000 bucket truck. The committee also moved in-camera to discuss a staffing update on Provincial Offences Administration.

• Approved Aquatics and Fitness staffing realignment (all items)
• Approved recruitment of temporary Community Development Coordinator until March 31, 2026 (all items)
• Approved recruitment of temporary positions for DAP implementation (all items)
• Approved increase to Building Services staff complement (all items)
• Approved Operational Services structure update and $200,000 bucket truck purchase from reserve fund (all items)
• Approved minutes from June 7, 2022 meetings (all items)
• Moved in-camera for Provincial Offences Administration staffing update

Committee of the Whole - Operations

The Committee of the Whole - Operations is reviewing and making recommendations on a range of operational items, including a community climate change action plan, a transit fleet electrification study, a new elevated water storage tank, and several road and traffic projects. The committee will also consider resolutions on speed cushions, Indigenous land dispute, and crossing guards.

• Approve draft Brantford Community Climate Change Action Plan (2022-428)
• Transit Fleet Electrification Feasibility Study (2022-304) - update after Transit Optimization Study
• Negotiate acquisition of 460-466 King George Road for elevated water storage tank (2022-327)
• Approve $400,000 for Wayne Gretzky Parkway North Extension Environmental Assessment (2022-338)
• Resolution to construct speed cushions on Grand River Avenue, up to $15,000

The Committee of the Whole approved the draft Brantford Community Climate Change Action Plan, directed staff to negotiate for a new elevated water storage tank site at 460-466 King George Road, and approved funding for a Wayne Gretzky Parkway North Extension environmental assessment. Several traffic and parking measures were also approved, including stop signs, pedestrian crossovers, and speed cushions. A resolution calling on the province to resume negotiations with Six Nations and consider prosperity sharing was passed with amendments.

• Approved draft Brantford Community Climate Change Action Plan (11-0)
• Directed staff to negotiate purchase of 460-466 King George Road for water tank (11-0)
• Approved $400,000 for Wayne Gretzky Parkway North Extension EA (11-0)
• Approved 5% ice rental rate increase for 2023-2024 season (11-0)
• Approved stop control on Mayflower Avenue at Marigold Street (11-0)
• Approved pedestrian crossovers at five locations (11-0)
• Approved two speed cushions on Grand River Avenue, up to $15,000 (11-0)
• Approved resolution calling on province to resume Six Nations negotiations and consider prosperity sharing (clauses voted separately)

Control of Vicious Dogs Committee

The Control of Vicious Dogs Committee is meeting to consider a muzzle appeal by T. Rivando regarding a dangerous dog designation served April 6, 2022. The committee will also review minutes from previous meetings. The agenda includes a recommendation to deny the appeal.

• Muzzle appeal by T. Rivando (Staff Report 2022-494) with recommendation to deny
• Minutes from February 13, 2020 and February 4, 2021 meetings

Southwest Task Force

The Southwest Task Force will consider a staff report on revising Phase 2 of the Southwest Community Centre project and possibly direct staff to proceed with detailed design. The agenda also includes roll call, declarations of interest, and approval of previous minutes.

• Southwest Community Centre Project Revision to Phase 2 (Staff Report 2022-452, Financial Impact: None)
• Direction to proceed with detailed design of Phase 2
• Approval of minutes from September 8, 2021

Community Heritage and Cultural Space Task Force

The Community Heritage and Cultural Space Task Force is meeting to receive a report on results from consultations with cultural stakeholders about a community heritage and cultural space in Brantford. The agenda also includes approval of previous meeting minutes and standard procedural items.

• Report 2022-436: Results from Consultation with Cultural Stakeholders (Financial Impact: None)
• Data Results - Community Heritage and Cultural Spaces Survey
• Survey Responses Report
• Minutes from March 23, 2022 meeting

City Council

Council approved the 2021 operating surplus of $2,978,113, establishing a Winter Control Reserve and transferring funds to other reserves. It also approved the Downtown Brantford Streetscape Environmental Assessment, a new property tax software contract, and a resolution calling on the province to resume negotiations with Six Nations. Several other items were approved, including zoning amendments for seasonal patios and chicken regulations.

• Approved 2021 operating surplus transfer of $2,978,113 to reserves (11-0)
• Approved Downtown Brantford Streetscape EA and Notice of Study Completion (11-0)
• Approved non-competitive award to CentralSquare Canada for property tax software, up to $1,700,000 (11-0)
• Approved zoning by-law amendment for permanent seasonal outdoor patios (11-0)
• Approved amendments to Animal Control by-law for keeping chickens (10-1)
• Approved resolution calling on province to resume Six Nations land claim negotiations (11-0)
• Approved red light camera vendor agreement with Traffipax LLC for 4 years plus 2-year extension (11-0)
• Ratified collective agreement with ATU Brantford Lift Local 685 (10-0)

Police Station Task Force

The Brantford Police Station Task Force is meeting to receive a staff update on the Brantford Police Services Facility Redevelopment Project. The agenda includes roll call, declarations of interest, the project update report, and approval of previous meeting minutes. No financial impact is noted for the update item.

• Brantford Police Services Facility Redevelopment Project Update (Report 2022-484, no financial impact)
• Approval of May 30, 2022 task force minutes
• Hybrid meeting at 344 Elgin Street, Brantford

The Brantford Police Station Task Force received an update on the police services facility redevelopment project and approved an amendment to remove the 'Future Growth Space Option: Block One, Third Floor' from the project. The amended item and the minutes from the May 30, 2022 meeting were carried. No other substantive decisions were made.

• Received Staff Report 2022-484 – Brantford Police Services Facility Redevelopment Project Update (carried)
• Directed staff to remove 'Future Growth Space Option: Block One, Third Floor' from the project (carried)
• Approved amended Item 5.1 (carried)
• Approved minutes of Police Station Task Force – May 30, 2022 (carried)

Special City Council

This is a special city council meeting held electronically. The only substantive item is a motion to move in-camera to discuss a proposed or pending land acquisition or disposition at 282 Stanley Street, including related litigation and legal advice. No public decisions are scheduled.

• In-camera discussion of 282 Stanley Street APS - 2022-460
• Closed session covers land acquisition/disposition, litigation, solicitor-client privilege, and negotiation strategy

Council voted 5-3 to move in-camera to discuss a proposed land acquisition or disposition at 282 Stanley Street, along with related litigation and solicitor-client privileged advice. The closed session was held, and the meeting adjourned at 2:58 p.m. No other substantive decisions were made.

• Moved in-camera for Item 3.1 (282 Stanley Street APS) (5-3)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to review and comment on several heritage-related applications, including a Heritage Impact Assessment for 58 Morrell Street, a site plan for 43 East Avenue, and a proposed alteration to the designated property at 200 Clarence Street (Greenwood Cemetery). The committee will also discuss properties recommended for listing on the Heritage Register. The meeting includes routine items such as minutes and sub-committee updates.

• Heritage Impact Assessment for 58 Morrell Street (Files PZ-18-22 & 29CD-22504)
• Site Plan for 43 East Avenue (File SPC-24-22)
• Proposed alteration to 200 Clarence Street (Greenwood Cemetery), designated under Part IV of the Ontario Heritage Act (Application HA-05-22)
• Heritage Register Project – Part 2, Phase E properties recommended for listing
• Minutes of May 30, 2022 meeting

The Brantford Heritage Committee reviewed three applications and forwarded comments to staff. It approved a heritage permit for alterations to the designated property at 200 Clarence Street (Greenwood Cemetery) and requested staff connect with descendants. The committee also supported listing 91 non-designated properties on the Heritage Register, with comments including excluding the No. 2 Fire Hall. Minutes from May 30, 2022 were deferred.

• Forwarded 7 comments on Heritage Impact Assessment for 58 Morrell St (carried)
• Forwarded 8 comments on Site Plan for 43 East Ave, opposing demolition (carried)
• Approved alteration to 200 Clarence St (Greenwood Cemetery) under HA-05-22 (carried)
• Requested staff connect with descendants of Greenwood Cemetery (carried)
• Supported 91 non-designated properties for Heritage Register listing, with comments (carried)
• Deferred approval of May 30, 2022 minutes to next meeting (carried)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force is meeting to consider two reports. The first proposes amendments to the City's Site Plan Control and Site Alteration processes, including updates to the Site Plan Manual and related by-laws. The second outlines a Planning Committee pilot project, funded partly by a provincial grant, to create a standing committee that would hear public delegations and make recommendations on land use planning matters.

• Proposed amendments to Site Plan Control By-law No. 90-2018 and Site Alteration By-law No. 28-2011
• Direction to report back on a potential policy for surety bonds as financial security for development agreements
• Planning Committee pilot project with a financial impact of $75,520 ($62,520 from provincial grant, $13,000 from Council Priorities Reserve)
• Pilot committee would include the Mayor and one member from each ward, running until April 2023
• Staff directed to present a pilot project overview to the Task Force in February 2023

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is considering several road-safety measures, including starting an administrative penalty system to prepare for camera-based traffic enforcement, approving stop signs, bike lanes, traffic calming, digital speed signs, and new pedestrian crossovers. The committee will also review minutes from its March 24, 2022 meeting.

• Direct staff to implement an Administrative Penalty System for camera-based offences (Report 2022-422)
• Approve stop control on Mayflower Avenue at Marigold Street (Report 2022-349)
• Amend by-laws for Henry Street bicycle facilities and road diet (Report 2022-176)
• Approve Ava Road traffic calming changes (Report 2022-355)
• Approve five digital speed sign boards at ~$20,000 total (Report 2022-353)

Brantford Cultural Advisory Committee

The Brantford Cultural Advisory Committee is meeting to elect a chair and vice chair, and to consider a public art proposal for the TH&B Crossing Bridge. The main decision is whether to approve the TH&B Public Art Proposal project as outlined in Report 2022-426. The committee will also approve minutes from its May 12, 2021 meeting.

• Election of Chair and Vice Chair
• TH&B Crossing Bridge Public Art Proposal (Report 2022-426) — motion to approve project
• Approval of May 12, 2021 meeting minutes

User Fee and Non-Resident Review Task Force

The User Fee and Non-Resident Review Task Force is considering three items: a proposed 5% increase to ice rental rates for the 2023-2024 season, a directive to investigate cost recovery thresholds for aquatics and fitness rentals, and a feasibility study for improving a ball diamond near Dogford Park. The meeting also includes roll call, declarations, and approval of prior minutes.

• 5% ice rental rate increase for 2023-2024 season
• Investigate minimum 50% cost recovery for aquatics rentals
• Investigate 100% cost recovery for fitness, gym, and room rentals (WGSC)
• Feasibility and cost study for improving diamond adjacent to Dogford Park
• Capital project for 2023 Capital Budget consideration

Planning Advisory Committee

The Planning Advisory Committee is reviewing discussion papers for a New Zoning By-law Project. The committee will also consider amendments regarding seasonal outdoor patios and the rescinding of temporary use by-laws for recreational vehicles.

• New Zoning By-law Project – Discussion Papers and Summary Report
• Amendment to Zoning By-law 160-90 regarding Seasonal Outdoor Patios
• Rescinding the Temporary Use By-law for Recreational Vehicles

Finance Committee

The committee is reviewing the 2021 audited financial statements and a $2,978,113 operating budget surplus. Proposed actions include establishing a Winter Control Reserve and approving a property tax software contract.

• Transfer of $2,978,113 operating surplus to various reserves, including $810,915 for a new Winter Control Reserve
• Non-competitive award to CentralSquare Canada Software Inc. for property tax software up to $1,700,000
• Allocation of $98,300 from the Capital Funding Envelope Reserve for software implementation
• Receipt of 2021 Audited Consolidated Financial Statements
• Review of Quarterly Status Report of Contracts Awarded (Jan 1 – March 31, 2022)

The Finance Committee approved a non-competitive contract with CentralSquare Canada Software Inc. for a property tax billing and collection system, with an upset limit of $1,700,000 (inclusive of HST) for a five-year term, and funded $98,300 from the Capital Funding Envelope Reserve. The committee also received the 2021 audited consolidated financial statements and approved the transfer of the $2,978,113 operating surplus to various reserves, including establishing a Winter Control Reserve. All votes were carried 6 to 0.

• Approved non-competitive award to CentralSquare Canada Software Inc. for property tax system, upset limit $1.7M (6-0)
• Approved $98,300 capital funding for software implementation from Capital Funding Envelope Reserve (6-0)
• Received 2021 audited consolidated financial statements (6-0)
• Approved transfer of $2,978,113 operating surplus: $1,595,008 to Corporate Contingency Reserve, $572,190 to Council Priorities Reserve, $810,915 to Winter Control Reserve (6-0)
• Approved establishment of Winter Control Reserve (6-0)
• Received quarterly status report of contracts awarded Jan-Mar 2022 (6-0)
• Received Treasurer's Investment Report for 2021 (6-0)

Special City Council

Brantford City Council will meet in-camera to discuss several confidential items. These include a tentative collective agreement with the Amalgamated Transit Union and land acquisition for the police headquarters expansion.

• Tentative settlement with Amalgamated Transit Union (ATU) Brantford Lift
• Acquisition of lands and easement rights for Police Headquarters Expansion at 348 Elgin Street
• Disposition options for properties acquired for the Veterans Memorial Parkway
• CAO Office restructure report

The special meeting was entirely procedural: Council voted to move in-camera (closed session) to discuss four confidential items, including a CAO office restructure, a tentative ATU transit settlement, land acquisition for police headquarters expansion, and property disposition options for Veterans Memorial Parkway. No substantive decisions were made in open session; all votes were on the motions to go in-camera.

• Moved in-camera for items 3.1-3.3 (HR restructure, ATU settlement, police HQ land) (9-0)
• Moved in-camera for item 3.4 (VMP property disposition) (8-1)

Committee of the Whole - Planning and Administration

The Committee of the Whole is reviewing amendments to establish permanent seasonal outdoor patios and regulate chicken keeping. The committee is also addressing delegated authority for the CAO during the upcoming election year 'lame duck' period.

• Amendment to Zoning By-law 160-90 to establish permanent seasonal outdoor patios
• Proposed regulations for chickens, including a limit of 10 per property and one rooster
• Delegation of authority to the CAO for expenditures or liabilities exceeding $50,000
• Wyndfield West Phase 8B Subdivision Agreement involving Holder Drive, Gillespie Drive, and Wilmot Road
• Resolution of support for a maximum decibel count for vehicle exhaust systems

The Committee of the Whole approved a zoning by-law amendment establishing permanent seasonal outdoor patio regulations and repealing temporary COVID-19 patio and recreational vehicle by-laws. It also approved amendments to the Animal Control by-law allowing up to 10 chickens per property (with one rooster permitted, after an amendment to prohibit roosters was defeated), and supported a resolution urging the province to enforce vehicle noise limits. All items were approved with recorded votes, and no items were denied or tabled.

• Approved zoning by-law amendment for seasonal outdoor patios and repealed temporary COVID-19 by-laws (11-0)
• Approved animal control amendments allowing up to 10 chickens per property, with roosters permitted (10-1)
• Defeated amendment to prohibit roosters in chicken by-law (5-6)
• Approved resolution supporting provincial action on vehicle noise, as amended (10-1)
• Approved budget timeline revisions for cost-shared services in election year (11-0)
• Approved delegation of authority to CAO during lame duck period (11-0)
• Approved keeping three properties on heritage register (11-0)
• Approved Wyndfield West Phase 8B subdivision agreement (11-0)

Brantford Airport Board

The Brantford Airport Board is meeting to receive the Airport Manager's Report for June 2022 and the Facilities Report (with no financial impact). The agenda also includes roll call, declarations of conflict of interest, and approval of the previous meeting's minutes. No major decisions or public hearings are listed.

• Airport Manager's Report June 2022 (2022-447) to be received
• 2022 Rabies Control Operations Notification Letter attached to manager's report
• Facilities Report to Airport Board June 2022 (2022-446) to be received, financial impact $0
• Minutes of May 16, 2022 meeting for approval

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board will review its first-quarter 2022 operational report, which includes an arrears report and financial data for three building units. The board is asked to combine the Beckett and Branlyn Replacement Reserves into a single joint Capital Replacement Reserve. Additionally, the board will vote to fund $34,900 in additional costs for 2022 security camera upgrades from that reserve.

• Approval of First Quarter Report (January – March 2022) with a financial impact of $34,900
• Combination of Beckett Replacement Reserve and Branlyn Replacement Reserve into a joint Capital Replacement Reserve
• Funding of $34,900 for 2022 Security Camera Upgrades capital projects from the Capital Replacement Reserve
• Review of minutes from the May 4, 2022 meeting

Committee of Adjustment

The Committee reviewed several land use applications, including a variance for an accessory structure and various boundary adjustments. Most applications for lot additions on Pipe Street were approved, while one severance request was refused.

• Approved height and coverage variance for an accessory structure at 83 Port Street
• Refused land severance application for 104 Catharine Avenue
• Approved ten boundary adjustment applications to merge blocks at 1, 2, 4, 6, 8, 10, 11, 12, 13, 15 and 17 Pipe Street

The Committee of Adjustment approved all three applications on the agenda. It approved a variance for an accessory garage at 83 Port Street, a land severance at 104 Catharine Avenue with conditions, and ten consent applications to consolidate 11 blocks on Pipe Street into three larger industrial lots. All votes were unanimous.

• Approved accessory garage variance at 83 Port Street (6-0)
• Approved land severance at 104 Catharine Avenue with conditions (6-0)
• Approved 10 consent applications to consolidate Pipe Street blocks (6-0)

Social Services Committee

The Brantford Social Services Committee is meeting to receive quarterly reports on housing stability, homelessness data, and Ontario Works, and to discuss the Live Well Brantford-Brant program. The committee will consider directing staff to continue the LWBB adult program and to procure an external provider for youth housing supports. All items are for receiving reports or directing staff actions, with no financial impacts noted.

• Live Well Brantford-Brant Q1 2022 and Program Evaluation Report (2022-308) — receive report, continue adult program, procure external provider for youth housing supports
• 2021 Annual Progress Report of Brantford-Brant Ten Year Housing Stability Plan 2014-2024 (2022-340) — receive report
• Homeless Individuals and Families Information System (HIFIS) Q1 report and By-Name List update (2022-301) — receive report, direct staff to post data on city webpage
• Ontario Works Quarterly Update (2022-339) — receive report

The Social Services Committee approved all consent items and two separated items. It received the Live Well Brantford-Brant Q1 2022 and Program Evaluation Report, directed staff to continue the adult program component funded by the Homelessness Prevention Program, and to begin procurement for an external provider for youth housing supports. It also received the Ontario Works Q4 update and the 2021 Annual Progress Report of the Ten Year Housing Stability Plan, and directed staff to provide more frequent homelessness data updates online.

• Approved Live Well Q1 2022 report and program evaluation (carried)
• Directed staff to continue LWBB Adult Program funded by Homelessness Prevention Program
• Directed staff to procure external provider for Live Well Youth Housing Supports
• Received Ontario Works Q4 update (carried)
• Received 2021 Annual Progress Report of Brantford-Brant Ten Year Housing Stability Plan
• Directed staff to report homelessness data annually and update webpage with quarterly HIFIS, monthly By-Name List, and encampment data
• Approved minutes of May 4, 2022 meeting

Brant and Brantford Local Housing Corporation Board of Directors

The Brant and Brantford Local Housing Corporation Board of Directors is meeting to receive the First Quarter Report (January–March 2022) on its operations, with no financial impact noted. The board will also consider approving the minutes from its April 6, 2022 meeting. The agenda is otherwise largely procedural, with roll call, declarations, and adjournment.

• First Quarter Report 2022-398 (January–March 2022) on LHC operations
• Directing City Clerk to forward final resolution and staff report to County of Brant
• Approval of minutes from April 6, 2022 board meeting

The Brant and Brantford Local Housing Corporation Board of Directors approved the minutes from its April 6, 2022 meeting and received the First Quarter Report (January–March 2022) on operations. The board also directed the City Clerk to forward the final resolution and staff report to the County of Brant. No other substantive decisions were made.

• Approved minutes of April 6, 2022 meeting
• Received First Quarter Report 2022-398 (January–March 2022) on LHC operations
• Directed City Clerk to forward final resolution and staff report to County of Brant

Committee of the Whole - Operations

The Committee of the Whole approved the Downtown Brantford Streetscape Environmental Assessment, allowing the Notice of Study Completion to be issued for public review. It also directed the implementation of a full traffic signal at Ninth Avenue and Erie Avenue, funded from the Roads and Related Reserve. Several other items were approved, including a policy framework for corporate security CCTV, an accessible parking space at 44 Aberdeen Avenue, and resolutions on transit, cricket facilities, and park improvements.

• Approved Downtown Brantford Streetscape EA (11-0)
• Approved $240,000 for Erie Avenue signal and pavement markings (11-0)
• Approved Policy Framework for Corporate Security CCTV and Vehicles (10-0)
• Approved accessible on-street parking at 44 Aberdeen Avenue (10-0)
• Approved Police Station Task Force amendments (11-0)
• Directed staff to investigate cricket facilities (11-0)
• Directed staff to implement asphalt path at Silverbridge Park (11-0)
• Congratulated Willem Bouma on provincial election win (11-0)

Human Resources Committee

The Human Resources Committee is meeting to handle routine items, including approving minutes from May 3, 2022. The only substantive item is a private, in-camera discussion about restructuring the CAO Office, citing personal matters and labour relations. No other decisions or discussions are listed on the agenda.

• Approval of May 3, 2022 Human Resources Committee minutes
• In-camera discussion of Restructure of CAO Office (2022-390)

The Human Resources Committee approved the minutes from its May 3, 2022 meeting as a consent item. No other substantive decisions were made; the committee moved in-camera to discuss a restructure of the CAO Office, citing personal and labour relations matters. The meeting adjourned at 2:09 p.m.

• Approved Human Resources Committee minutes from May 3, 2022 (carried)
• Moved in-camera to discuss restructure of CAO Office (2022-390)

Zoning By-law Task Force

The Zoning By-law Task Force is meeting to receive Report 2022-392 on the New Zoning By-law Project, including discussion papers and a summary report. The task force will also consider scheduling future meetings on a bi-annual basis and forwarding its comments to staff. A delegation from SGL Planning & Design Inc. is scheduled to speak on the report.

• Report 2022-392: New Zoning By-law Project – Discussion Papers and Summary Report (financial impact: none)
• Election of Chair and Vice Chair
• Delegation by Paul Lowes, SGL Planning & Design Inc. on Item 5.1
• Proposal to schedule task force meetings bi-annually
• Proposal to forward all task force comments to staff

Special City Council

This is a special city council meeting with a single substantive item: a motion to move in-camera to discuss a proposed or pending land acquisition or disposition at 282 Stanley Street, along with related litigation and solicitor-client privileged advice. The meeting is otherwise procedural, with roll call, declarations of conflict, and adjournment.

• In-camera discussion of 282 Stanley Street (APS-2022-396)
• Potential land acquisition or disposition
• Possible litigation or administrative tribunal matters
• Solicitor-client privileged advice
• Negotiation strategy for the municipality

The special council meeting on May 30, 2022, was largely procedural. Council voted 7-2 to move in-camera to discuss a proposed land acquisition or disposition at 282 Stanley Street, along with related litigation and solicitor-client privileged matters. No substantive decisions were made in open session, and the meeting adjourned at 2:49 p.m.

• Moved in-camera to discuss 282 Stanley Street APS (7-2)

Police Station Task Force

The Police Station Task Force is reviewing an update regarding the redevelopment of the Brantford Police Services Facility. The meeting includes a review of staff report 2022-350, which contains information on zoning bylaws and an appraisal report for 344 Elgin Street.

• Brantford Police Services Facility Redevelopment Project Update (Staff Report 2022-350)
• Appraisal Report of 344 Elgin Street Brantford Ontario
• Review of OP Special Policy Area and Zoning Bylaw
• Approval of April 25, 2022, meeting minutes

The Police Station Task Force approved a staff report on the Brantford Police Services Facility Redevelopment Project. It also amended its membership to add a non-voting Police Union Association representative and decided to hold future meetings at the Brantford Police Station. The minutes from April 25, 2022, were approved.

• Received staff report 2022-350 on police facility redevelopment (carried)
• Amended membership to add non-voting Police Union Association representative (carried)
• Moved future meetings to Brantford Police Station, 344 Elgin St (carried)
• Approved minutes from April 25, 2022 (carried)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting to review and comment on a Cultural Heritage Assessment Report for the Downtown Streetscaping Class Environmental Assessment, as well as Heritage Impact Assessments for 167 Mount Pleasant Street and 316 West Street. The committee will also discuss objections to listing 54 Alfred Street, 162 Darling Street, and 455 Colborne Street on the city's heritage register, and consider Phase D properties recommended for listing. The meeting includes routine items like minutes and sub-committee updates.

• Review of Cultural Heritage Assessment Report for Downtown Streetscaping (2022-252)
• Heritage Impact Assessment for 167 Mount Pleasant Street (File PZ-14-22)
• Heritage Impact Assessment for 316 West Street (File SPC-16-22)
• Objections to listing 54 Alfred Street, 162 Darling Street, and 455 Colborne Street on Heritage Register (2022-330)
• Heritage Register Project – Part 2, Phase D properties recommended for listing (2022-332)

The Brantford Heritage Committee received a Cultural Heritage Assessment Report for downtown streetscaping and forwarded comments on Heritage Impact Assessments for 167 Mount Pleasant Street and 316 West Street. It also supported keeping 54 Alfred Street, 162 Darling Street, and 455 Colborne Street on the Heritage Register, and endorsed adding 78 properties to the Register. All motions were carried unanimously.

• Received Cultural Heritage Assessment Report for Downtown Streetscaping (carried)
• Forwarded one comment on Heritage Impact Assessment for 167 Mount Pleasant Street (carried)
• Forwarded seven comments on Heritage Impact Assessment for 316 West Street (carried)
• Supported keeping 54 Alfred, 162 Darling, and 455 Colborne on Heritage Register (carried)
• Supported adding all 78 Phase D properties to Heritage Register (carried)
• Approved minutes of April 25, 2022 meeting (carried)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is reviewing a progress update on the Community Climate Action Plan. The committee will provide comments to be included in a future staff report to the Committee of the Whole – Operations.

• Community Climate Action Plan Progress Update (Report 2022-365)

The committee received the Community Climate Action Plan progress update and approved forwarding five comments to staff for inclusion in a future report to Committee of the Whole. The comments include monitoring bike lane use, reviewing compost and rain barrel data, and noting provincial waste policy changes. No other substantive decisions were made.

• Received Community Climate Action Plan Progress Update (Report 2022-365)
• Approved forwarding 5 comments on climate action plan to staff (carried)

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee will elect a Chair and Vice-Chair. The meeting includes reviews of several accessibility projects, including washroom renovations at the Farmers’ Market and pool upgrades at Woodman Community Centre.

• Election of Chair and Vice-Chair
• Review of 2022 Municipal Election Accessibility Plan
• Brantford Farmers’ Market AODA Washroom Renovation Project Overview
• Glenhyrst Art Gallery new patio and accessible walkway project
• Woodman Community Centre pool replacement and upgrades

The Brantford Accessibility Advisory Committee elected Madison Moyer as Chair and Rebecca Moscoe as Vice-Chair for terms expiring May 26, 2023. The committee received updates on the 2022 Municipal Election Accessibility Plan, the City's AODA Document Action Plan, and several accessibility projects, including the Farmers' Market washroom renovation, Glenhyrst Art Gallery walkway, Woodman Community Centre pool, and Dundas/High Street intersection. It also directed staff to install an accessible on-street parking space at 44 Aberdeen Avenue and approved minutes from previous meetings.

• Elected Madison Moyer as Chair (acclaimed)
• Elected Rebecca Moscoe as Vice-Chair (acclaimed)
• Received 2022 Municipal Election Accessibility Plan (carried)
• Received AODA Document Action Plan update (carried)
• Received Farmers' Market washroom renovation overview (carried)
• Received Glenhyrst Art Gallery walkway project overview (carried)
• Received Woodman Community Centre pool project overview (carried)
• Directed staff to install accessible parking at 44 Aberdeen Avenue (carried)

City Council

Brantford City Council is meeting in a hybrid format to receive the Brant and Brantford Local Housing Corporation's 2022 Annual General Meeting report, adopt its 2021 unaudited financial statements, consent to an auditor exemption, and appoint board members and officers. The agenda also includes several proclamations for awareness months and days, such as Supervised Parenting Awareness Month, Seniors Month, and Pride Month. No other substantive decisions or public hearings are listed.

• Adopt unaudited financial statements of Brant and Brantford Local Housing Corporation as at Dec 31, 2021
• Consent to exemption from appointing an auditor for LHC for 2022 under Business Corporations Act
• Appoint 12 board members to LHC Board of Directors, including Mayor Davis and several councillors
• Proclaim June as Seniors Month and Brantford Pride 2022, and June 15 as World Elder Abuse Awareness Day
• Proclaim June 27 as PTSD Awareness Day and June 21 as National Indigenous Peoples Day

Council approved a $17.5 million debenture at 4.16% over 20 years to finance the renovation of 58-70 Dalhousie Street, with the city purchasing the debenture internally. Council also approved a $100,000 annual grant to the Stedman Community Hospice for five years, and directed staff to proceed with the Brantford Police Services facility redevelopment under Alternative 1. A motion to defer the police facility decision was defeated 2-7.

• Approved $17.5M debenture for 58-70 Dalhousie St renovation (8-1)
• Approved $100,000/yr for 5 years to Stedman Community Hospice (6-2)
• Approved police facility redevelopment Alternative 1, detailed design phase (9-0)
• Deferral of police facility decision defeated (2-7)
• Approved zoning change at 130 Elgin St for 6 residential units (9-0)
• Denied heritage permit HA-04-22 for 84 Market St after applicant withdrew (9-0)
• Declared WTFest a Municipally Significant Event (8-0, Wall conflicted)
• Approved $2,000 for new Town Crier uniform (9-0)

Special City Council

Brantford City Council is considering a resolution to request that the Federal and Provincial governments immediately release all documents regarding the former Mohawk Institute Residential School. The resolution aims to support the Survivors’ Secretariat in their search for information related to the school's operation.

• Resolution requesting the release of all Federal and Provincial documents related to the former Mohawk Institute Residential School
• Direction for the Clerk to send the resolution to Prime Minister Justin Trudeau, Premier Doug Ford, and other officials
• Invitation for the Clerk to circulate the resolution to other Ontario municipalities via FCM and AMO

City Council unanimously approved a resolution requesting the immediate release of all federal, provincial, and Anglican Church documents related to the former Mohawk Institute Residential School to the Survivors' Secretariat. The resolution also directs the Clerk to send copies to government leaders and municipal associations, and invites other municipalities to adopt similar resolutions. The vote was 9-0 in favor.

• Approved resolution requesting release of all Mohawk Institute documents (9-0)
• Directed Clerk to send resolution to Prime Minister, Premier, and other officials
• Directed Clerk to circulate resolution to FCM and AMO for adoption by other municipalities
• Passed By-law 74-2022 confirming proceedings (9-0)

Brantford Airport Board

The Brantford Airport Board is meeting to receive the Airport Manager's Report for May 2022 and the Facilities Report (with no financial impact). The agenda also includes roll call, declarations of conflict of interest, approval of the April 11, 2022 minutes, and adjournment. No major decisions or public hearings are listed.

• Airport Manager's Report May 2022 (2022-370) to be received
• Facilities Report to Airport Board May 2022 (2022-369) with $0 financial impact to be received
• Approval of April 11, 2022 board minutes

Finance Committee

The Finance Committee is meeting to consider several financial items, including a $17.5 million debenture to finance the renovation of 58-70 Dalhousie Street, a $700,000 city grants program, and a $170,000 funding request from St. Joseph's Lifecare. Consent items include a casino revenue update and the treasurer's annual lease financing report. The committee will receive reports and may direct staff actions.

• Debenture of $17,500,000 at 4.16% over 20 years for 58-70 Dalhousie Street renovation
• City Grants Program for July 2022-March 2023: $700,000 total, including $450,000 operational, $100,000 capital/start-up, $80,000 special events, $70,000 to Brantford Community Foundation
• St. Joseph's Lifecare funding request of $170,000
• 1st Quarter Casino Update: $777,423 gaming revenues
• Treasurer's Annual Report on Lease Financing Agreements for 2021

The Finance Committee approved a $17.5 million debenture to finance the renovation of 58-70 Dalhousie Street, with the city purchasing the debenture internally. It also approved the City Grants Program for July 2022 to March 2023, increasing maximum grant amounts per application, and received reports on lease financing, casino revenues, and a funding request from St. Joseph's Lifecare. Councillor Carpenter declared a conflict on the St. Joseph's item and did not vote.

• Approved $17.5M debenture for 58-70 Dalhousie renovation (4-0)
• Approved City Grants Program with increased max requests (4-0)
• Received St. Joseph's Lifecare funding request report (3-0)
• Received 1st Quarter Casino Update report (4-0)
• Received Treasurer's Annual Report on Lease Financing (4-0)

Committee of the Whole - Planning and Administration

The Planning and Administration Committee is reviewing several municipal items including a zoning amendment for residential conversion at 130 Elgin Street. The committee is also considering funding for Indigenous History Month programming and the procurement of corporate insurance.

• Zoning amendment for 130 Elgin Street to convert a place of worship into 6 apartments
• Funding up to $44,800 for 2022 Indigenous History Month programming and marketing
• Single source procurement of the 2022/2023 Corporate Insurance Program valued at $1,679,000.00
• West Brant Heights Phase 1 Subdivision Agreement involving a $1,500,000.00 capital project
• Denial of heritage permit application for alterations to 84 Market Street

The committee approved a zoning amendment to convert the former St. Luke's Anglican Church at 130 Elgin Street into six residential apartment units, with an amendment requiring five standard parking stalls. All items on the consent agenda were approved unanimously, including funding for Indigenous History Month programming, a heritage permit denial, a subdivision agreement, and a corporate insurance procurement. The committee also declared WTFest Music Festival a Municipally Significant Event to support its liquor license application.

• Approved zoning amendment PZ-01-22 for 130 Elgin St. church-to-residential conversion (11-0)
• Approved amendment requiring 5 standard parking stalls on subject lands (11-0)
• Approved up to $44,800 for Indigenous History Month programming and bus wrap (11-0)
• Denied heritage permit HA-04-22 for alteration at 84 Market St. (11-0)
• Approved West Brant Heights Phase 1 Subdivision Agreement (11-0)
• Approved single source procurement of corporate insurance with Intact Public Entities for $1,679,000 (11-0)
• Approved written policy on disconnecting from work (10-0)
• Declared WTFest Music Festival a Municipally Significant Event (10-0, 1 conflict)

Special City Council

Brantford City Council will meet in a special session to discuss private and confidential items. The agenda includes reviewing a tentative settlement with the Amalgamated Transit Union (ATU) for a collective agreement renewal.

• Tentative settlement with Amalgamated Transit Union (ATU) Conventional Transit for a 2022-2025 collective agreement
• Review of legal risks regarding recording in-camera meetings
• Amendment to contract term and conditions of employment

The special council meeting on May 10, 2022, was largely procedural. Council voted to move in-camera (closed session) for two items: a legal risks educational session and an amendment to contract terms and conditions of employment. A third confidential item was withdrawn because the ratification vote of the membership was not carried. No substantive decisions were made in open session.

• Moved in-camera for Item 3.2 (legal risks educational session) (8-3)
• Moved in-camera for Item 3.3 (amendment to contract terms and conditions) (11-0)
• Item 3.1 withdrawn as ratification vote not carried

Brant, Brantford and Six Nations Impaired and Distracted Driving Committee

The committee will hold elections for a Chair and Vice Chair. Members will also receive the 2021 Distracted and Impaired Driving Awareness Campaign Summary and an April 2022 budget update.

• Election of the Chair
• Election of the Vice Chair
• 2021 Media Campaign Summary review
• April 2022 Budget Update
• LCBO, Police, and Health Unit updates

Property Standards Committee

The Brantford Property Standards Committee will consider four appeals from property owners contesting property standards orders, and will vote on appointing a new committee secretary. The committee will also review minutes from its March 31, 2022 meeting and receive an update on previous appeals.

• Appointment of Kim Stoffelsen as new Committee Secretary, replacing Andy McMahon
• Appeal by Austin Edward Beal regarding Property Standards Order #123-21 for 127 Albion St.
• Appeal by Jason Jin-Chuan Wong regarding Property Standards Order #019-22 for 106-108 Clarence Street
• Appeal by JM Market-Grey Inc. regarding Property Standards Order #30-22 for 11 Grey St. Unit 9
• Appeal by Jan and Alicja Czurakow regarding Property Standards Order #13-22 for 77 Mohawk St.

The committee confirmed and upheld Property Standards Orders for 127 Albion St., 106-108 Clarence St., and 77 Mohawk St., granting extensions to August 14, 2022 and July 29, 2022 respectively. The hearing for 11 Grey St. Unit 9 was adjourned to allow the tenant to vacate. The committee also appointed Kim Stoffelsen as the new secretary.

• Appointed Kim Stoffelsen as Committee Secretary (carried)
• Upheld Property Standards Order #123-21 for 127 Albion St., granted extension to Aug 14, 2022 (carried)
• Upheld Property Standards Order #019-22 for 106-108 Clarence St. in absentia (carried)
• Adjourned hearing for Property Standards Order #30-22 for 11 Grey St. Unit 9 (carried)
• Upheld Property Standards Order #13-22 for 77 Mohawk St., granted extension to Jul 29, 2022 (carried)
• Approved minutes of March 31, 2022 meeting (carried)

Committee of Adjustment

The Committee of Adjustment met to consider several zoning variance and land severance applications. The meeting included decisions on accessory building heights, lot coverage, and a land division request.

• Approval of accessory building lot coverage increase at 35 Balmoral Drive
• Approval of Parcel Of Tied Land (POTL) lot coverage increase at 550 Grey Street
• Refusal of accessory building height variance at 6 Paris Road
• Refusal of land severance application at 104 Catharine Avenue

The Committee of Adjustment refused a request to allow a 14.5% lot coverage for an accessory garage at 35 Balmoral Drive, exceeding the permitted 10%. It approved a variance for increased lot coverage at 550 Grey Street, deferred a height variance at 6 Paris Road, and deferred a land severance at 104 Catharine Avenue.

• Refused Application A05/2022 for 14.5% lot coverage at 35 Balmoral Drive (4-1)
• Approved Application A08/2022 for 56% POTL lot coverage at 550 Grey Street (5-0)
• Deferred Application A09/2022 for 8.03m garage height at 6 Paris Road (5-0)
• Deferred Application B03/2022 for land severance at 104 Catharine Avenue (5-0)

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to consider recommendations for its 2022 Annual General Meeting, including adopting the 2021 audited financial statements, appointing the City of Brantford auditors for 2022, and reappointing incumbent directors and officers. The board will also receive the minutes of its April 6, 2022 meeting.

• Adoption of 2021 audited financial statements
• Appointment of City of Brantford auditors for fiscal year ending December 31, 2022
• Reappointment of President (Mayor), Vice President, Treasurer, Secretary, and Signing Officers
• Adoption of minutes from the 2021 Annual General Meeting held June 2, 2021
• Receipt of minutes from April 6, 2022 board meeting

The board approved all items, including adopting the 2021 audited financial statements, appointing the City of Brantford auditors for 2022, and reappointing the Mayor, General Manager, City Treasurer, and City Clerk as directors and officers. The minutes of the 2021 Annual General Meeting and the April 6, 2022 board minutes were also adopted. No other substantive decisions were made.

• Adopted 2021 audited financial statements (all present)
• Appointed City of Brantford auditors for 2022 (all present)
• Reappointed Mayor as President, General Manager as Vice President, City Treasurer as Treasurer, City Clerk as Secretary (all present)
• Adopted minutes of 2021 AGM held June 2, 2021 (all present)
• Adopted April 6, 2022 board minutes (all present)

Social Services Committee

The Social Services Committee is meeting to receive staff reports on child care funding, a workforce project, COVID-19 relief spending, a housing overview, and a water system report. Most items are for information and forwarding to the County of Brant; no major decisions are expected.

• Canada Wide Early Learning and Child Care Update with $5,301,904 provincial funding for 2022
• Update on Child Care and Early Years Workforce Project (no financial impact)
• COVID-19 Social Services Relief Phase 4 update and Phase 5 investment plan
• Community and Affordable Housing Overview (no financial impact)
• Sunrise Villa, 11 Park Avenue, Burford – 2021 Annual Water System Report

The Social Services Committee approved all items on the agenda, including reports on the Canada Wide Early Learning and Child Care Update, the Child Care and Early Years Workforce Project, COVID-19 Social Services Relief funding, and a Community and Affordable Housing Overview. All items were carried, and the City Clerk was directed to forward resolutions and reports to the County of Brant. No items were denied or tabled.

• Approved Canada Wide Early Learning and Child Care Update (2022-266) with $5,301,904 provincial funding allocation
• Approved Child Care and Early Years Workforce Project update (2022-234)
• Approved COVID-19 Social Services Relief Phase 4 update and Phase 5 investment plan (2022-263)
• Approved minutes of March 2, 2022 meeting
• Approved Sunrise Villa 2021 Annual Water System Report (2022-270)
• Approved Community and Affordable Housing Overview (2022-43)

Committee of the Whole - Operations

The Committee of the Whole is deciding on several items, including approving a joint use agreement with a Catholic school board, joining a UNESCO coalition, developing a vision for the municipal airport, and advancing the police station redevelopment project. The committee will also discuss resolutions on cigarette butt litter, a mental health hub, and speed studies on two roads.

• Police station redevelopment: staff directed to proceed with Alternative 1 and detailed design, with updated costs to 2023 Estimates Committee
• Joint Use Agreement with Brant Haldimand Norfolk Catholic District School Board (no financial impact)
• Brantford Immigration Partnership: resolution to join UNESCO Coalition of Inclusive Municipalities
• Brantford Municipal Airport: request to develop a vision through consultation before end of 2022
• Resolutions: cigarette butt disposal report, Willowbridge Community Hub feasibility (approx. $87M project), speed studies on Memorial Drive and Coachwood Road

The Committee of the Whole approved several items, including a joint use agreement with the Catholic school board, joining the UNESCO Coalition of Inclusive Municipalities, and directing staff to develop a vision for the Brantford Municipal Airport. A decision on the police station redevelopment was deferred for one meeting cycle. Resolutions were passed to study traffic calming on Memorial Drive and Coachwood Road, and to address cigarette butt litter.

• Approved Joint Use Agreement with Brant Haldimand Norfolk Catholic District School Board (11-0)
• Approved joining UNESCO Coalition of Inclusive Municipalities (11-0)
• Approved airport visioning process, amended to be initiated and funded via Economic Development & Tourism Strategy (11-0)
• Deferred Police Station Task Force Report for one meeting cycle (10-1)
• Directed staff to report on cigarette butt disposal and education campaign (11-0)
• Directed staff to investigate feasibility of Willowbridge Community Hub on downtown parkade site (11-0)
• Directed staff to conduct traffic calming warrant on Memorial Drive (11-0)
• Directed staff to conduct traffic calming warrant on Coachwood Road (11-0)

Human Resources Committee

The Human Resources Committee is meeting to consider one substantive item: a report recommending the recruitment and hiring of a temporary full-time Senior Project Manager for Children's Services and Early Years for 12 months, with no financial impact noted. The agenda also includes routine items such as roll call, declarations of interest, minutes from the previous meeting, and adjournment. No other decisions or discussions are listed.

• Report 2022-267: Senior Project Manager – Children's Services and Early Years, financial impact $0
• Recommendation to direct staff to recruit and hire a temporary full-time Senior Project Manager for 12 months
• Approval of minutes from Human Resources Committee meeting of March 1, 2022

The Human Resources Committee approved a report directing staff to recruit and hire a temporary full-time Senior Project Manager for Children's Services and Early Years for 12 months. The motion was carried. No other substantive decisions were made; the meeting was brief and procedural.

• Approved report 2022-267 and directed staff to hire temporary Senior Project Manager for Children's Services and Early Years (12 months)
• Approved minutes of April 5, 2022 Human Resources Committee

City Council

The Council meeting includes discussions on various committee reports ranging from road safety to museum funding. Items include reviewing the 2021 year-end variance report and implementing expanded hybrid meeting operations for committees.

• Museum Funding Agreement with Glenhyrst Art Gallery of Brant ($61,000)
• Quarterly Reserve and Reserve Fund Update (Net $747,000 transferred to reserves)
• Preliminary 2021 Year-end Variance Report ($2.8 million)
• Expansion of hybrid meeting operations for task forces and committees
• Notice of Motion regarding disposal of discarded cigarette butts

City Council approved a zoning by-law amendment for 30 stacked townhouses at 9 Garden Avenue, and approved several traffic calming and road safety measures, including changes to Erie Avenue, Forsythe Avenue, Grey Street, and Johnson Road. A proposed zoning amendment for 318 apartment units at 248-260 Grand River Avenue was lost on a 4-4 tie vote. Council also approved a Rent Safe Brantford webpage, new adult school crossing guards, and a Downtown Priority Plan.

• Approved zoning amendment for 30 stacked townhouses at 9 Garden Avenue (10-0)
• Zoning amendment for 318 units at 248-260 Grand River Avenue lost on tie vote (4-4)
• Approved Erie Avenue roadway improvements and by-law 60-2022 (8-0)
• Approved Echo Place Neighbourhood Review with amendments (8-0)
• Approved adult school crossing guards at Tecumseh & Marie and Francis St locations (10-0)
• Approved Rent Safe Brantford webpage and communication strategy (8-2)
• Approved Downtown Brantford Priority Plan and disbanded task force (10-0)
• Approved $61,000 annual funding for Glenhyrst Art Gallery (10-0)

Brantford Heritage Committee

The committee is reviewing heritage permit applications for alterations at 91 North Park Street and 84 Market Street. Members will also receive information regarding the Heritage Register Project for Central, East, and North Wards.

• Proposed alteration to 91 North Park Street (Application HA-03-22)
• Proposed alteration to 84 Market Street within Victoria Park Square (Application HA-04-22)
• Heritage Register Project Public Information Centre for Phase D
• Review of March 28, 2022, meeting minutes

The Brantford Heritage Committee approved a heritage permit to extend the sunroom and replace vinyl siding with board and batten at 91 North Park Street. It also voted to include comments in a staff report recommending denial of a door alteration at 84 Market Street, citing that the roundels are a character-defining feature. The committee received information about a May 9 public information centre for the Heritage Register Project.

• Approved heritage permit HA-03-22 for alterations at 91 North Park Street (carried)
• Approved comments to staff recommending denial of heritage permit HA-04-22 for 84 Market Street door alterations (carried)
• Received information on Heritage Register Project Public Information Centre for Part 2, Phase D (carried)
• Approved minutes of March 28, 2022 meeting (carried)

Police Station Task Force

The Brantford Police Station Task Force will consider a staff report on alternative options for redeveloping the police services facility. The recommendation is to proceed with Alternative 1 and move into the detailed design phase, with updated construction costs to be presented to the 2023 Estimates Committee. The meeting is held electronically due to the COVID-19 pandemic.

• Staff report 2022-282 on Brantford Police Services Facility Redevelopment Project Alternative Options Comprehensive Analysis
• Recommendation to adopt Alternative 1 and proceed with detailed design
• Updated construction costs to be presented to the 2023 Estimates Committee
• Meeting held electronically; livestream available at brantford.ca/VirtualCouncil

The Police Station Task Force approved moving forward with Alternative 1 for the Brantford Police Services Facility Redevelopment Project, directing staff to proceed with the detailed design phase and present updated construction costs to the 2023 Estimates Committee. The vote was 4 to 1, with Councillor McCreary opposed. Staff were also asked to provide additional information on property value, flood plain by-law, temporary off-site space costs, and downtown crime statistics.

• Approved moving forward with Alternative 1 for police facility redevelopment (4-1)
• Directed staff to proceed with detailed design phase
• Directed staff to present updated construction costs to 2023 Estimates Committee
• Approved February 28, 2022 task force minutes

Community Heritage and Cultural Space Task Force

This agenda for the Community Heritage and Cultural Space Task Force contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed in the provided text.

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting to consider Staff Report 2022-241, which recommends approving Brantford's Downtown Priority Plan: A Community Vision for the City Centre. The report also directs staff to work with stakeholders on priorities, coordinate an annual Let's Go Downtown event, and disband the task force after completing its mandate. The meeting includes roll call, declarations of interest, and approval of prior minutes.

• Consideration of Staff Report 2022-241 Brantford Downtown Improvement – Action Plan
• Proposed approval of Brantford's Downtown Priority Plan: A Community Vision for the City Centre
• Directive to staff to work with community stakeholders on plan priorities
• Directive to coordinate annual Let's Go Downtown event
• Proposal to disband the Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force approved the Brantford Downtown Priority Plan and directed staff to implement its priorities, including an annual Let's Go Downtown event. The task force also voted to disband after completing its mandate, and agreed to form a new Downtown Action Committee to meet quarterly. The plan was amended to add a preamble about social issues and to include funding for the Cultural Hub at 1 Market Street.

• Approved Brantford Downtown Priority Plan (carried)
• Directed staff to work with stakeholders on plan priorities (carried)
• Directed staff to coordinate annual Let's Go Downtown event (carried)
• Disbanded the Downtown Brantford Improvement Task Force (carried)
• Amended plan preamble to include social issues (carried)
• Formed Downtown Action Committee to meet quarterly (carried)
• Added Cultural Hub funding to timeline (friendly amendment)
• Approved March 10, 2022 minutes (carried)

Finance Committee

The committee is reviewing several financial reports, including updates on reserve funds and development charges. Members will also consider a resolution to investigate potential city funding for St. Joseph's Lifecare hospice operations.

• Transfer of $1,086,890 from Social Housing Capital Reserve RF0473 to Affordable Housing Reserve RF0475
• Transfer of $747,000 in special dividends to the Social Services Contingency Reserve RF0472
• Renaming of Reserve RF0476 to the Housing Provider Stability Reserve
• Resolution to investigate funding for a $100,000 request for hospice outreach and a $70,000 request for staff resilience strategies
• Review of the Preliminary 2021 Yearend Variance Report involving a $2.8 million financial impact

Special City Council

The Special City Council meeting includes proclamations for Autism Awareness Month, the Day of Mourning, and National Volunteer Week. The Council will also meet in-camera to discuss litigation updates, land disposition at 100-102 Wellington Square, and a service agreement request from the BCSPCA.

• Proclamation of Autism Awareness Month (April 2022)
• Proclamation of April 28 as annual Day of Mourning
• Proclamation of National Volunteer Week (April 24-30, 2022)
• In-camera discussion regarding 100-102 Wellington Square disposition
• In-camera discussion regarding BCSPCA service agreement instructions

Committee of the Whole - Planning and Administration

The Committee of the Whole (Planning and Administration) will consider two zoning by-law amendments that would permit 30 stacked townhouses at 9 Garden Avenue and up to 318 apartment units at 248-260 Grand River Avenue. The committee will also discuss heritage register listings, a resolution to dissolve the Ontario Land Tribunal, and several other administrative items.

• Zoning amendment PZ-05-21 for 9 Garden Avenue to allow 30 stacked townhouse dwellings (R4A-79 zone)
• Zoning amendment PZ-10-21 for 248-260 Grand River Avenue to permit a maximum of 318 apartment units (F-RHD-3 zone)
• Resolution requesting the Province of Ontario dissolve the Ontario Land Tribunal (OLT)
• Motion to add 'Finney' to the Approved Street Name List to honour late Director Kevin Finney
• Notice of motion for $50,000 funding from Council Priorities Reserve (RF558) for Grand Valley Educational Society pilot project

The Committee of the Whole approved two zoning by-law amendments: one for 30 stacked townhouses at 9 Garden Avenue (9-1) and another for up to 318 apartment units at 248-260 Grand River Avenue (6-1, with two conflicts). It also approved consent items including heritage register listings and a task force report, and deferred a housing affordability report to Council. Several resolutions were introduced, including a request to dissolve the Ontario Land Tribunal and a motion to honour Kevin Finney with a street name.

• Approved zoning amendment for 30 stacked townhouses at 9 Garden Avenue (9-1)
• Approved zoning amendment for up to 318 apartment units at 248-260 Grand River Avenue (6-1, with friendly amendment on parking price)
• Approved consent items including heritage register listings and task force report (10-0)
• Deferred item 7.1.3 (Ontario Housing Affordability Task Force comments) to City Council
• Introduced resolution to request dissolution of Ontario Land Tribunal
• Introduced resolution to direct CAO to conduct police services board public engagement
• Introduced resolution to add 'Finney' to approved street name list
• Received notices of motion for Grand Valley Educational Society support, Memorial Drive and Coachwood Road speed studies

Brantford Airport Board

The Brantford Airport Board is considering a request for City Council to direct staff to develop a vision for the airport by the end of 2022. The board will also receive updates on airside operations, facility reports, and an airport crash from March 2022.

• Proposal to implement a consultation process for a Brantford Municipal Airport Vision
• Verbal update regarding the March 21, 2022, airport crash
• Airside operations verbal update
• Proposal to host a Showcase BBQ in June for local Council and leadership
• Review of November 24, 2021, meeting minutes

Brantford Municipal Non-Profit Housing Corporation Board of Directors

The Brantford Municipal Non-Profit Housing Corporation Board of Directors is meeting to consider approving the 2021 audited financial statements and scheduling the Annual General Meeting for May 4, 2022. The board will also receive the fourth quarter operational report for October–December 2021 and approve the minutes from the December 8, 2021 meeting.

• Approval of 2021 audited financial statements (report 2022-137)
• Approval of Annual General Meeting for May 4, 2022
• Receipt of Fourth Quarter Report (October–December 2021) (report 2022-135)
• Approval of minutes from December 8, 2021 board meeting

Brant and Brantford Local Housing Corporation Board of Directors

The Board of Directors is reviewing the unaudited 2021 financial statements for the corporation. The meeting also includes notification regarding the upcoming Annual General Meeting scheduled for May 24, 2022.

• Approval of 2021 Financial Statements as of December 31, 2021
• Notification of the Annual General Meeting (AGM) for May 24, 2002
• Review of the Fourth Quarter Report (October–December 2021)
• Appointment of corporate officers including President, Vice-President, and CEO

Committee of Adjustment

The Brantford Committee of Adjustment held a virtual meeting on April 6, 2022, to decide on three statutory public hearings. The committee voted to approve minor zoning variances for a private residence, a McDonald's restaurant, and a new home development. The agenda also included routine procedural items such as roll call and approval of previous minutes.

• Approved variance at 35 Balmoral Drive to allow 15% lot coverage for an accessory building (standard is 10%).
• Approved variance at 73 King George Road for McDonald's Restaurant of Canada Ltd. to provide 49 parking spaces (standard is 52).
• Approved variance at 84 Cooke Avenue for Losani Homes to allow a 6.6 m rear yard setback (standard is 7.0 m).
• Approved minutes from the March 2, 2022 meeting.

The Committee of Adjustment approved two minor variance applications. The first allowed a McDonald's at 73 King George Road to reduce required parking from 52 to 49 spaces to add a second drive-through window. The second allowed a reduced rear-yard setback at 84 Cooke Avenue for a single-family home. Both decisions were unanimous. A third application at 35 Balmoral Drive was deferred due to improper notice.

• Approved parking variance for McDonald's at 73 King George Road (5-0)
• Approved rear-yard setback reduction at 84 Cooke Avenue (5-0)
• Deferred application A05/2022 at 35 Balmoral Drive due to improper notice

Committee of the Whole - Operations

The Committee of the Whole - Operations is meeting to consider and approve a range of operational items, including road safety improvements, a joint use agreement with a school board, museum funding, and several resolutions on crossing guards and rental housing. The agenda includes both consent items and items for discussion, with several recommendations to be forwarded to City Council for adoption.

• Approve $61,000 annual museum funding agreement with Glenhyrst Art Gallery of Brant (2022-2024)
• Approve road safety measures: Erie Avenue improvements, Forsythe Avenue speed cushions, Johnson Road traffic calming and sidewalk, Grey Street all-way stop
• Approve joint use agreement with Grand Erie District School Board, terminating Major Ballachey Hub Space agreement
• Resolution to add adult school crossing guard at Tecumseh Street and Marie Avenue
• Resolution to create 'Rent Safe Brantford' webpage for renter resources

The Committee of the Whole approved several traffic and safety measures, including the Echo Place Neighbourhood Review with amendments, a crossing guard at Princess Elizabeth School, and the Rent Safe Brantford initiative. It also approved a joint use agreement with the Grand Erie District School Board and directed staff to repeal two COVID-19 by-laws.

• Approved Echo Place Neighbourhood Review by-law changes, removing one-way eastbound on Locks Road and distributing radar signs among wards (8-0)
• Approved adult school crossing guard at Tecumseh Street and Marie Avenue (9-1)
• Approved Rent Safe Brantford webpage and communication strategy (9-1)
• Approved Joint Use Agreement with Grand Erie District School Board (10-0)
• Approved Elgin Street Multi-Use Path by-law amendments (10-0)
• Approved Forsythe Avenue speed cushions and all-way stop at Driftwood Drive (10-0, amendment 9-1)
• Approved Grey Street at Murray Street all-way stop control (10-0)
• Approved Johnson Road speed cushions, pedestrian crossover, and sidewalk (10-0)

Human Resources Committee

The Human Resources Committee is reviewing a staff report regarding adjustments to roles within Parks & Facilities Services. The proposed changes involve arena and park operations with no reported impact on the 2022 operational or capital budgets.

• Staff Report 2022-222: Adjustments in Arenas and Parks

The Human Resources Committee received Staff Report 2022-222 and directed staff to proceed with adjustments to roles in Arenas and Parks, with no financial impact for 2022. The minutes record no other substantive decisions; the meeting was largely procedural.

• Received Staff Report 2022-222 on Parks & Facilities Services adjustments
• Directed staff to proceed with role adjustments in Arenas and Parks as outlined in Report 2022-222

Property Standards Committee

The committee is scheduled to consider several appeals regarding existing property standards orders. The items involve decisions on whether to deny the appeals and uphold the original orders for properties on Oak Street, Nelson Street, Albion Street, and Grand River Avenue.

• Appeal regarding Property Standards Order #110-21 for 109 Oak St.
• Appeal regarding Property Standards Order #001-22 for 122 Nelson St.
• Appeal regarding Property Standards Order #123-21 for 127 Albion St.
• Appeal regarding Property Standards Order #113-21 for 45 Grand River Ave.

The Property Standards Committee heard four appeals regarding property standards orders. It denied and upheld orders for 109 Oak St., 45 Grand River Ave., and 122 Nelson St., with the latter receiving a time extension for repairs. The hearing for 127 Albion St. was deferred to May 5, 2022.

• Late appeal for 109 Oak St. allowed to be heard (carried)
• Hearing for 109 Oak St. held in absentia (carried)
• Appeal for 109 Oak St. denied, order #110-21 confirmed and upheld (carried)
• Appeal for 122 Nelson St. denied, order #001-22 confirmed and upheld; extension granted to April 13, 2022 for item 1 and May 15, 2022 for items 2-4 (carried)
• Hearing for 127 Albion St. deferred to May 5, 2022 (carried)
• Appeal for 45 Grand River Ave. denied, order #113-21 confirmed and upheld (carried)
• Minutes of February 10, 2022 meeting adopted (carried)

Brantford Accessibility Advisory Committee

The committee will review an overview of the Farmers’ Market AODA Washroom Renovation Project. The meeting also includes the election of a Chair and Vice Chair.

• Farmers’ Market AODA Washroom Renovation Project Overview ($189,180.43 financial impact)
• Election of the Chair
• Election of the Vice Chair
• Approval of January 27, 2022, meeting minutes

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider a heritage permit application for 84 Market Street, review and comment on several Heritage Impact Assessments, and discuss objections and recommendations related to the City's Heritage Register. The committee will also receive updates from sub-committees and approve minutes from its previous meeting.

• Heritage Permit Application HA-02-22 for alteration to 84 Market Street, a designated property in the Victoria Park Square Heritage Conservation District
• Review of Heritage Impact Assessment for Shallow Creek and West Mohawk Canal Stormwater Quality Retrofits (Mohawk Lake and Mohawk Canal Cleanup and Rehabilitation Project)
• Review of Heritage Impact Statement for 446-450 Colborne Street (File PZ-05-22)
• Review of Heritage Impact Assessment for 461-467 West Street (Files PZ-04-22 and SPC-02-22)
• Notice of Objection to inclusion of 90-100 Colborne Street on the Heritage Register; Heritage Register Project Part 2, Phase C recommended properties

The Brantford Heritage Committee approved a heritage permit for landscaping changes at 84 Market Street, a property in the Victoria Park Square Heritage Conservation District. The committee also received heritage impact assessments for stormwater retrofits and development proposals, forwarding comments on several projects. It supported keeping 90-100 Colborne Street on the heritage register and adding 116 properties to the register.

• Approved Heritage Permit HA-02-22 for landscaping at 84 Market Street (carried)
• Received Heritage Impact Assessment for Shallow Creek and West Mohawk Canal stormwater retrofits (carried)
• Forwarded comments on Heritage Impact Statement for 446-450 Colborne Street (carried)
• Forwarded comments on Heritage Impact Assessment for 461-467 West Street (carried)
• Forwarded comments supporting heritage register listing of 90-100 Colborne Street (carried)
• Forwarded comments supporting addition of 116 properties to heritage register (carried)
• Approved minutes of February 28, 2022 meeting (carried)

User Fee and Non-Resident Review Task Force

The Task Force is reviewing a proposal regarding arena ice rental rates. Staff have been directed to consult with arena user groups about a 5% rate increase plus inflationary adjustments and to review aquatics and fitness rental rates.

• Proposed 5% increase to arena ice rental rates
• Review of Aquatics and Fitness Rental Rates
• Review of Arena User Fees (Report 2022-221)

The User Fee and Non-Resident Review Task Force received a report on arena ice rental rates and directed staff to consult with arena user groups about a proposed 5% increase (plus inflation) to all arena fees, with a report back at the next meeting. Staff were also directed to review aquatics and fitness rental rates and report back. The minutes from November 25, 2021, were approved. No other substantive decisions were made.

• Received report 2022-021 Arena Ice Rental Rates
• Directed staff to consult arena user groups on 5% ice rate increase and report back
• Directed staff to review aquatics and fitness rental rates and report back
• Approved minutes from November 25, 2021

Vision Zero Road Safety Committee

The Vision Zero Road Safety Committee is meeting to consider five road-safety items: roadway improvements on Erie Avenue, temporary speed cushions on Forsythe Avenue, by-law changes for the Echo Place neighbourhood, converting a traffic signal to an all-way stop at Grey and Murray Streets, and a traffic-calming pilot project on Johnson Road. The committee will vote on recommendations to approve these measures and forward necessary by-laws to City Council. The agenda also includes roll call, declarations of interest, and approval of prior minutes.

• Erie Avenue roadway improvements (Report 2022-203)
• Four temporary speed cushions on Forsythe Avenue (Report 2022-169)
• Echo Place neighbourhood by-law changes (Report 2022-172)
• Remove traffic signal, add all-way stop at Grey and Murray Streets (Report 2022-192)
• Permanent speed cushions, pedestrian crossover, and sidewalk on Johnson Road (Report 2022-163)

Community Heritage and Cultural Space Task Force

The Community Heritage and Cultural Space Task Force is meeting to receive Staff Report No. 2022-231 on the 'Let's Talk Brantford' engagement regarding community heritage and cultural space. The agenda also includes roll call, declarations of interest, and approval of the previous meeting's minutes. No financial impact is noted for the main item.

• Receive Staff Report No. 2022-231 on Community Heritage and Cultural Space Let's Talk Brantford Engagement (Financial Impact: None)
• Approval of minutes from February 23, 2022 meeting

The Community Heritage and Cultural Space Task Force received a staff report on the 'Let's Talk Brantford' engagement initiative, which included an overview of the survey webpage and a contact list of heritage and cultural spaces. The report was received without amendment, and the minutes from the previous meeting were approved. No other substantive decisions were made.

• Received Staff Report No. 2022-231 on Community Heritage and Cultural Space engagement (carried)
• Approved minutes of the February 23, 2022 meeting (carried)

City Council

Council approved the 2022 tax rates and a series of other by-laws, including a zoning amendment for 461 Blackburn Drive and a subdivision agreement for Telephone City Business Park East. A by-law to amend the city's animal control code to allow backyard hens was amended to permit up to 10 hens and 1 rooster, but was then referred back to staff for further consultation with poultry associations. Council also approved funding for the 177 Colborne St. W. affordable housing project and directed staff to explore expanding salvage yard licensing.

• Approved 2022 tax rates by-law (10-1)
• Approved zoning amendment for 461 Blackburn Drive (9-0)
• Amended chicken by-law to allow 10 hens and 1 rooster, then referred back to staff (8-3)
• Approved revised funding for 177 Colborne St. W. affordable housing project
• Approved acquisition of 159 Dufferin Avenue, amended to explore pathway on school board property (11-0)
• Approved all-way stop control at Ashgrove Avenue and Waxwing Way
• Approved 2023 Ontario 55+ Summer Games co-hosting opportunity
• Approved Sister City relationship with Kamianets-Podilski, Ukraine (11-0)

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to receive a staff report on a draft action plan for downtown improvement, along with working group monthly reports and an action list. The meeting also includes roll call, declarations of interest, and approval of previous minutes. No final decisions are listed on the agenda; the main item is receiving the draft plan for consideration.

• Receive staff report Brantford Downtown Improvement – Draft Action Plan (2022-154)
• Receive Downtown Brantford Improvement Working Groups Monthly Report
• Review Downtown Brantford Improvement Task Force Action List
• Approve minutes from January 20, 2022 meeting

The Downtown Brantford Improvement Task Force received the draft action plan, renaming it 'Priority Plan' and adding language about post-secondary growth and accessible washrooms. An amendment to include 'drop-in centre' in Item 8 was lost. The plan as amended was carried.

• Received draft action plan as amended (carried)
• Renamed plan from 'Action Plan' to 'Priority Plan' (friendly amendment)
• Added 'and the growth of our post-secondary educational institutions' to Item 12 (friendly amendment)
• Added 'including safe, public, accessible washroom facilities' to Item 8 (friendly amendment)
• Amendment to include 'drop-in centre' in Item 8 lost
• Approved minutes of January 20, 2022 meeting (carried)

Finance Committee

The Finance Committee is reviewing updates to Ontario Community Infrastructure Fund allocations and establishing non-material lease categories for 2022. The committee will also receive reports on casino funds, mileage reimbursement rates, and contract awards.

• Reallocation of OCIF funding involving $6,987,091 in additional funding and $6,222,091 returned to reserves
• Establishment of non-material lease categories for 2022 including vehicles and equipment
• Quarterly Casino Funds Update with a financial impact of $848,980
• Review of the 2022 mileage reimbursement rate with a projected financial impact of $2,525
• Funding consideration for St. Joseph's Lifecare Centre - Long-Term Care and Stedman Community Hospice

Special City Council

City Council is reviewing a resolution to support Ukraine and its communities. The proposal includes a $10,000 donation from the Corporate Contingency Reserve to the Canadian Red Cross.

• $10,000 donation to the Canadian Red Cross – Ukraine Humanitarian Crisis Appeal
• Direction for staff to raise the Ukrainian flag at Harmony Square
• In-camera discussion regarding the sale of 282 Stanley Street

Council unanimously passed a resolution supporting Ukraine, condemning the attack, and directing staff to raise the Ukrainian flag at Harmony Square. A $10,000 donation from the Corporate Contingency Reserve was approved for the Canadian Red Cross – Ukraine Humanitarian Crisis Appeal. Council also directed staff to work with other levels of government and organizations to determine how many refugees Brantford can accommodate. The meeting then moved in-camera to discuss the sale of 282 Stanley Street.

• Approved resolution supporting Ukraine and condemning the attack (11-0)
• Approved $10,000 donation to Canadian Red Cross – Ukraine Humanitarian Crisis Appeal (11-0)
• Directed staff to raise Ukrainian flag at Harmony Square (11-0)
• Directed staff to work with other governments and organizations to determine refugee accommodation capacity (11-0)
• Moved in-camera to discuss sale of 282 Stanley Street (9-2)

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration is reviewing several municipal items, including a $650,000 property acquisition and the co-hosting of the 2023 Ontario 55+ Summer Games. The meeting also addresses zoning amendments, heritage listings, and potential changes to salvage yard licensing.

• Proposed $650,000 acquisition of 159 Dufferin Avenue
• Co-hosting 2023 Ontario 55+ Summer Games with a $25,000 budget transfer
• Zoning By-law Amendment PZ-11-21 for 461 Blackburn Avenue
• Resolution to investigate expanding salvage yard licensing to address theft
• Proposed road closing for a portion of Morrell Street

Social Services Committee

The Social Services Committee is deciding on several housing and social services items, including approving the 2022-23 investment plan for federal-provincial housing initiatives, revising funding for the 177 Colborne St. W. development, and reviewing discretionary benefits. The agenda also includes routine consent items such as quarterly updates on Ontario Works, Live Well Brantford-Brant, and homelessness data.

• Approve $697,414 in capital repairs under COCHI/OPHI 2022-23 Investment Plan
• Revise 177 Colborne St. W. development funding: $1.25M SSRF, $1M third-party grant, $870K Reaching Home, $1.12M Social Housing Capital Reserve, $2.08M Development Charges
• Expression of interest for federal Community Housing Initiative Phase 2 at 9-27 Robertson Avenue
• Discretionary Benefits Review (Report 2022-48) with program changes and denture cost comparator
• Repeal By-law 47-2021 for debenture financing at 177 Colborne St. W.

The Social Services Committee approved a revised funding plan for the 177 Colborne St. W. development, replacing debenture financing with a mix of grants and reserve funds totaling $6,323,920. It also approved the 2022-23 housing investment plan, amended to request a provincial review of the homeownership program, and received several routine reports.

• Approved revised funding for 177 Colborne St. W. development totaling $6,323,920 (carried)
• Approved COCHI and OPHI 2022-23 Investment Plan with $697,414 for capital repairs (carried as amended)
• Amended housing plan to direct staff to request provincial review of OPHI homeownership component (carried)
• Approved expression of interest for federal housing initiative extension at 9-27 Robertson Avenue (carried)
• Received Ontario Works Q4 2021 update (carried)
• Received Live Well Brantford-Brant Q4 2021 report (carried)
• Received HIFIS Q4 report and homelessness By-Name List update (carried)
• Received Discretionary Benefits Review report (carried)

Committee of Adjustment

The Committee of Adjustment is considering an application to sever a parcel of land from the northern portion of 38 Golfdale Road. The proposal seeks to create a new lot of 761 m2 while retaining a parcel of 1,241 m2.

• Application B02/2022: Land severance at 38 Golfdale Road

Human Resources Committee

The Human Resources Committee is meeting to consider two staff reports: one on extending a Community Development Coordinator contract for up to 24 months to support housing stability, and another on implementing organizational changes from a development application process review. The committee will also receive minutes from its December 7, 2021 meeting.

• Extension of Community Development Coordinator contract for up to 24 months (Report 2022-90)
• Implementation of staffing changes from Development Application Process Review (Report 2022-71)
• Approval of minutes from December 7, 2021 meeting

Committee of the Whole - Operations

Brantford's Committee of the Whole - Operations meets to consider several reports and resolutions. Items include a climate action update with a $5,000 litter campaign, approval of water and wastewater financial plans, a subdivision agreement for Telephone City Business Park East, a memorandum of understanding with Wilfrid Laurier University, and two traffic safety resolutions. The committee will also receive consent items including annual water and wastewater reports and Sanderson Centre operations review.

• Climate Lens, Climate Action and Clean Brantford Update with $5,000 Clean Brantford Litter Pick-up Campaign funded from Council Priorities Reserve RF0558
• 2022 Water and Wastewater Financial Plans: no increase to fixed charges, variable (volume) charge increase approved in principle for 2023-2032
• Telephone City Business Park East – Phase 2 Subdivision Agreement with Brantford Power, Telephone City Aggregates, Granite Property Nominee; dedicates Block 21 as Wright Street
• Wilfrid Laurier University Memorandum of Understanding placed on signing by-law
• Resolution for all-way stop at Ashgrove Avenue and Waxwing Way after accident injured two children; Memorial Drive parking changes between North Park Street and Hayhurst Road

The Committee of the Whole approved all consent items and several key reports, including the 2022 Water and Wastewater Financial Plans with a 2.75% annual variable charge increase for 2023-2032, and a $5,000 Clean Brantford litter campaign. It also directed staff to install stop signs at Ashgrove Avenue and Waxwing Way, implement traffic changes on Memorial Drive, and approved a $10,000 donation to the Canadian Red Cross for Ukraine, among other actions.

• Approved 2022 Water and Wastewater Financial Plans with 2.75% annual variable charge increase (11-0)
• Approved $5,000 Clean Brantford Litter Pick-up Campaign from Council Priorities Reserve (11-0)
• Approved Telephone City Business Park East Phase 2 Subdivision Agreement and Wright Street dedication (11-0)
• Approved Wilfrid Laurier University Memorandum of Understanding for signing (11-0)
• Directed staff to by-law all-way stop at Ashgrove Avenue and Waxwing Way, install temporary signs (11-0)
• Directed staff to implement parking changes on Memorial Drive (11-0)
• Approved $10,000 donation to Canadian Red Cross for Ukraine and flag raising (11-0)
• Approved consent items including water and wastewater annual reports (11-0)

Brantford Heritage Committee

The committee will hold elections for the Chair and Vice Chair positions. Members will also consider a heritage impact assessment for 130 Elgin Street and a proposed alteration to Jubilee Terrace Park.

• Election of the Chair and Vice Chair
• Heritage Impact Assessment for 13 . Elgin Street (PZ-01-22)
• Proposed alteration to 10 Brant Avenue (Jubilee Terrace Park) under the Ontario Heritage Act
• Review of properties recommended for listing in the Heritage Register Project
• Receipt of Hayman Family History and Research report

The Brantford Heritage Committee approved an alteration to the designated property at 10 Brant Avenue (Jubilee Terrace Park) as described in Application HA-01-22. The committee also received a Heritage Impact Assessment for 130 Elgin Street and a report on Hayman Family History and Research. It endorsed comments on 97 properties recommended for the Heritage Register, including support for including three objecting properties and highlighting 70 Alfred Street. Nathan Etherington was re-elected Chair and Tamara Cupoli acclaimed Vice Chair.

• Approved alteration to 10 Brant Avenue (Jubilee Terrace Park) (HA-01-22)
• Received Heritage Impact Assessment for 130 Elgin Street (PZ-01-22)
• Received Hayman Family History and Research report (2022-183)
• Endorsed comments on 97 Heritage Register Phase B properties, including 70 Alfred Street
• Re-elected Nathan Etherington as Chair (waiving term limit)
• Acclaimed Tamara Cupoli as Vice Chair
• Approved January 24, 2022 minutes

Police Station Task Force

The Police Station Task Force is reviewing an overview of the Brantford Police Services Facility Redevelopment Project. Staff have been directed to provide a comprehensive analysis of four alternative locations for consideration.

• Review of Brantford Police Services Facility Redevelopment Project Overview (Report 2022-197)
• Direction for staff to analyze four alternative development locations
• Approval of the Police Station Task Force Terms of Reference
• Presentation by John E. Pepper of RPL Architects Inc.

The Police Station Task Force elected Councillor McCreary as Chair and Councillor Martin as Vice-Chair. They received a presentation from RPL Architects on the Brantford Police Services Facility Redevelopment Project and approved the task force's terms of reference. Staff were directed to provide a report analyzing four alternative locations for the facility.

• Elected Councillor McCreary as Chair and Councillor Martin as Vice-Chair
• Received Staff Report 2022-197 on police facility redevelopment overview
• Directed staff to report on alternative locations 1-4 for the police facility
• Approved Police Station Task Force Terms of Reference

Special City Council

This special meeting of the Brantford City Council is scheduled for February 28, 2022. The agenda consists primarily of procedural items and one in-camera discussion regarding Corporate Policy 043 – Customer Complaint.

• In-camera consideration of Corporate Policy 043 – Customer Complaint

The special meeting was called to consider a private and confidential item. Council voted unanimously to move in-camera to discuss Corporate Policy 043 – Customer Complaint, which involves personal matters about an identifiable individual. No other substantive decisions were made, and the meeting adjourned at 3:25 p.m.

• Moved in-camera to discuss Corporate Policy 043 – Customer Complaint (11-0)

Environmental and Sustainability Policy Advisory Committee

The Environmental and Sustainability Policy Advisory Committee is meeting electronically to elect a Chair and Vice Chair, and to receive updates on the Climate Lens, Climate Action and Clean Brantford initiative and the ESPAC Video Project. The agenda includes routine items like roll call, conflict declarations, and approval of previous minutes. No public hearings or financial decisions are listed.

• Election of Chair and Vice Chair
• Climate Lens, Climate Action and Clean Brantford Update (Report 2022-164)
• ESPAC Video Project Update (Report 2022-165)
• Approval of September 23, 2021 minutes

Special City Council

This special City Council meeting is primarily to consider approval of the 2022 Operating Budget, as recommended by the Estimates Committee, along with related recommendations and direction. Council will also consider several by-laws, including one updating fees and charges and another amending finance policy to include red light cameras. The meeting includes adoption of recent Estimates Committee minutes and is held in a hybrid format.

• Approval of 2022 Operating Budget with Schedule A worksheet
• By-law 34-2022 on Fees and Charges
• By-law 35-2022 amending Finance policy 002 to include Red Light Camera
• By-law 36-2022 Confirming
• Water and Wastewater Reserve Fund Transfer for 2021 and 2022

Community Heritage and Cultural Space Task Force

The Community Heritage and Cultural Space Task Force will elect a chair and vice-chair, then consider Report 2022-114 on background information for a potential community heritage and cultural space. The report recommends scheduling future meetings and launching a public feedback campaign via Let's Talk Brantford to gauge need and desire for such a space. The meeting is held electronically due to COVID-19.

• Election of Chair and Vice Chair
• Report 2022-114 on Community Heritage and Cultural Space Background Information (Financial Impact: None)
• Appendix A - Municipal Cultural Plan
• Appendix B - Museum Sustainability Plan
• Appendix C - Feasibility Study for a Mid-Sized Performance Space in Brantford

The Community Heritage and Cultural Space Task Force held its first meeting, electing Councillor McCreary as Chair and Councillor Sless as Vice Chair. Members received background report 2022-114, agreed to meet monthly or at the call of the Chair, and directed staff to launch a Let's Talk Brantford campaign to gather feedback from museums and the cultural community on the need for a heritage and cultural space. No other substantive decisions were made.

• Councillor McCreary acclaimed as Chair
• Councillor Sless acclaimed as Vice Chair
• Received report 2022-114 on Community Heritage and Cultural Space Background Information
• Scheduled Task Force meetings monthly or at the Call of the Chair
• Directed staff to collect feedback via Let's Talk Brantford campaign on need for a cultural space

City Council

Brantford City Council is meeting on February 22, 2022, to consider a range of items including committee reports, by-laws, and notices of motion. Key decisions include a motion to install stop signs at Ashgrove Avenue and Waxwing Way following an accident, a motion to expand salvage yard licensing, and a motion supporting provincial liability reform. Council will also receive reports on COVID-19, a film annual report, and a gas tax funding agreement.

• Motion for all-way stop control at Ashgrove Avenue and Waxwing Way, with temporary stop signs and a neighbourhood meeting
• Motion to direct staff to investigate expanding salvage yard licensing to include sellers of scrap
• Motion supporting AMO recommendations to eliminate joint and several liability and reduce municipal insurance costs
• By-law 18-2022 to amend financing for Police Service Headquarters Redevelopment Project
• Agreement for $1,493,053 in Dedicated Gas Tax Funds for public transportation

City Council approved a large consent agenda and several separated items, including by-laws for police headquarters financing, traffic and parking changes, short-term rental licensing, and digital sign regulations. Council also directed staff on animal control amendments, coyote reporting, and a wildlife management plan, and established a Police Station Task Force.

• Approved all committee report items not separated (10-0)
• Approved by-law 18-2022 for Police Service Headquarters Redevelopment financing (10-0)
• Approved by-law 28-2022 adding Short Term Rental Accommodation licensing schedule (10-0)
• Approved by-law 29-2022 amending sign regulations including digital sign rules (10-0)
• Approved by-law 30-2022 regulating fortification of land (7-1, Mayor and Councillor Wall conflicted)
• Approved by-law 26-2022 parking prohibition on Barker Street (8-2)
• Approved animal control amendments including chicken regulations (10-0)
• Approved coyote sighting reporting and wildlife management plan (9-1)

Appointments Committee

The committee is considering the appointment of a Councillor to the FCM Cannabis Committee. The meeting also includes discussions regarding the appointment of citizen members and liaison members to various local boards and advisory committees.

• Appointment of a representative for the FCM Cannabis Committee
• Appointment of citizen members to the Environmental and Sustainability Policy Advisory Committee
• Appointment of citizen members to the Brantford Heritage Committee
• Appointment of citizen members to the Community Heritage and Cultural Space Task Force
• Appointment of liaison members to several boards, including the Brantford Airport Board

Special City Council

This is a special city council meeting held electronically due to COVID-19. The only substantive item is a motion to move in-camera to discuss a private and confidential matter regarding Amalco's possible name and trademark, with no financial impact. The rest of the agenda is procedural (roll call, declarations, adjournment).

• Motion to move in-camera for Amalco Possible Name and Trademark (2022-152, Financial Impact: None)
• Meeting held electronically; livestream at brantford.ca/VirtualCouncil

Property Standards Committee

The committee will review and decide on appeals regarding existing property standards orders. The proposed actions for all listed items are to deny the appeals and uphold the original orders.

• Appeal regarding Property Standards Order #104-21 for 101 Murray St.
• Appeal regarding Property Standards Order #90-21 for 64 Brant Avenue
• Appeal regarding Property Standards Order #79-21 for 66-70 Brant Avenue
• Approval of November 17, 2021, meeting minutes

The Property Standards Committee denied three appeals against property standards orders, confirming the orders and granting extensions for compliance. The orders concerned 101 Murray St., 64 Brant Ave., and 66-70 Brant Ave. The committee also adopted the minutes from the November 17, 2021 meeting.

• Denied appeal of Natalie Joseph for 101 Murray St., upheld Order #104-21, extension to April 21, 2022 (carried)
• Denied appeal of 2142224 Ontario Ltd for 64 Brant Ave., upheld Order #90-21, extension to October 28, 2022 (carried)
• Denied appeal of Christiaan Alexander Sietsma for 66-70 Brant Ave., upheld Order #79-21, extension to October 28, 2022 (carried)
• Adopted minutes of Property Standards Committee meeting of November 17, 2021 (carried)

Estimates Committee

The Estimates Committee approved the 2022 Operating Budget as amended, totaling $173,183,806, with a 1.98% residential tax impact. Key decisions included approving a weekly curbside Green Bin organic waste collection program starting November 1, 2023, with a $550,000 annual operating increase and a $2,184,000 non-competitive contract with Waste Connections of Canada. The committee also approved several unmet needs, including 8 new firefighters, a mobile security unit, and a red light camera program, while referring others to Step 10 for final consideration.

• Approved 2022 Operating Budget as amended (9-1)
• Approved Green Bin program with $550,000 annual increase and $2,184,000 contract (9-1)
• Approved 8 FTE firefighters unmet need (9-1)
• Approved mobile security unit at $407,040 (9-1)
• Approved red light camera program (8-2)
• Approved fleet electrification unmet need (8-2)
• Approved lead loan grant program increase (7-1)
• Approved Year of the Garden unmet need (10-0)

Special City Council

This is a special city council meeting held electronically due to COVID-19. The agenda consists almost entirely of a move to go in-camera (closed to the public) to discuss two private and confidential reports: one on war memorials and cenotaphs, and another on legal title to municipal lands on Power Line Road. No public decisions or discussions are listed on the open agenda.

• In-camera discussion of War Memorials and Cenotaph Working Group Report #2022-01-31, including update on Field Howitzer Cannon (2022-85)
• In-camera discussion of Legal Opinion regarding Title to Municipal Lands on Power Line Road and disposition strategy (2022-66)

The special council meeting was entirely procedural: council voted unanimously (9-0) to move in-camera to discuss two confidential items—an update on the Field Howitzer Cannon and a legal opinion on municipal lands on Power Line Road. No public decisions were made; the meeting adjourned at 3:30 p.m.

• Moved in-camera to discuss War Memorials and Cenotaph Working Group report (9-0)
• Moved in-camera to discuss legal opinion on Power Line Road lands (9-0)

Committee of the Whole - Planning and Administration

The Committee of the Whole is reviewing several municipal policy updates including 2022 election planning and amendments to animal control bylaws. Members are also considering changes to short-term rental parking requirements and outdoor advertising sign regulations.

• Proposed $100 inspection fee for chicken possession permits
• Removal of driveway parking requirements for short-term rentals
• Reduction of sign separation distance from 50m to 30m at intersections
• Resolution to request the dissolution of the Ontario Land Tribunal (OLT)
• New online service request for reporting coyote sightings

The Committee of the Whole approved several items, including amendments to the sign by-law with a minimum dwell time of 8 seconds, and directed staff to prepare a by-law for digital sign regulations. The animal control amendments regarding chickens were referred back to staff for further information on neighbour permission requirements. A Police Station Task Force was established with three councillors appointed. The motion to dissolve the Ontario Land Tribunal was deferred for two cycles.

• Approved sign by-law amendments with digital sign definitions and 8-second minimum dwell time (11-0)
• Referred chicken-keeping bylaw back to staff for neighbour permission details (7-3)
• Approved short-term rental parking requirement removal (10-0)
• Approved fortification by-law repeal and replacement with surveillance exemption (9-0)
• Approved development approvals process review and Cloudpermit procurement (11-0)
• Approved security release process review for builders (11-0)
• Established Police Station Task Force with McCreary, Martin, Vanderstelt (11-0)
• Deferred motion to dissolve Ontario Land Tribunal for two cycles (8-3)

Special City Council

This special city council meeting is primarily focused on approving the 2022 operating budgets for Brantford Police Services and Brantford Fire Services, as recommended by the Estimates Committee. The agenda also includes by-laws related to land use and confirming council decisions. The meeting is procedural in nature, with no other substantive items listed.

• Approval of Brantford Police Services 2022 operating budget
• Approval of Brantford Fire Services 2022 operating budget
• By-law 15-2022 (PLC-01-22-2022) regarding Blocks 217, 218, 219, 222, 223
• By-law 16-2022 (Confirming)

The special council meeting adopted the Estimates Committee Report, approving the 2022 operating budgets for Brantford Police Services and Brantford Fire Services. Council also passed two by-laws, including one to relieve certain lots from Part Lot Control provisions and one to confirm the proceedings of the meeting. All decisions were carried unanimously (9-0).

• Adopted Estimates Committee Report #2022-02-02 (9-0)
• Approved Brantford Police Services 2022 Operating Budget (9-0)
• Approved Brantford Fire Services 2022 Operating Budget (9-0)
• Gave 1st and 2nd reading to By-law 15-2022 (Part Lot Control) and By-law 16-2022 (Confirmation) (9-0)
• Gave 3rd reading and final passage to By-laws 15-2022 and 16-2022 (9-0)

Estimates Committee

The Estimates Committee met to continue the review of the 2022 Operating Budget Worksheet. The meeting agenda focused on this ongoing budgetary consideration.

• Continuation of 2022 Operating Budget Worksheet

The Estimates Committee continued its 2022 operating budget review, approving a $21,500 cut to Rotary Club Charity Airshow funding and referring a $15,000 Red Cross evacuation shelter request to Step 10 for final consideration. The updated 2022 operating budget stands at $172,744,364, with an average residential tax impact of 2.08%. No motions were made for the People, Legislated Services and Planning budget.

• Approved removal of $21,500 for Rotary Club Charity Airshow (8-0)
• Referred Red Cross Evacuation Shelter unmet need ($15,000) to Step 10 (8-0)
• No budget adjustments for People, Legislated Services and Planning

Committee of Adjustment

The Brantford Committee of Adjustment is meeting electronically to hold public hearings and vote on two variance applications: one for wall signs at 84 Lynden Road and one for a converted dwelling at 248 Chatham Street. The agenda also includes routine items like election of chair and vice-chair, declarations of interest, and approval of previous minutes.

• Application A02/2022: two wall signs projecting 1.10 m instead of required 0.61 m at 84 Lynden Road
• Application A03/2022: converted dwelling with 37 m² gross floor area instead of required 55 m² at 248 Chatham Street, conditional on privacy fencing
• Election of Chair and Vice-Chair
• Approval of January 13, 2022 minutes

The Committee of Adjustment approved two applications unanimously. One allowed two wall signs at 84 Lynden Road to project 1.10 m instead of the required 0.61 m. The other allowed a converted dwelling at 248 Chatham Street to have a minimum gross floor area of 37 m² instead of 55 m², with conditions. Both decisions were made after public hearings with no public speakers.

• Approved sign variance at 84 Lynden Road (7-0)
• Approved dwelling variance at 248 Chatham Street (7-0)
• Elected Dan Namisniak as Chair
• Elected Virginia Kershaw as Vice-Chair
• Approved January 13, 2022 minutes

Estimates Committee

The Brantford Estimates Committee is meeting to continue its review of the 2022 Operating Budget Worksheet. The agenda contains only this one substantive item, along with routine roll call, conflict declarations, and adjournment. No decisions or specific budget figures are listed in the agenda text.

• Continuation of 2022 Operating Budget Worksheet review

The Estimates Committee approved the Brantford Police Services 2022 Operating Budget and the Brantford Fire Services base budget, both by 9-0 votes. A request to add 8 new firefighter positions was referred to Step 10 of the budget worksheet for later consideration. The meeting recessed to February 7, 2022, with the overall 2022 operating budget at $172,765,864 and an average residential tax impact of 2.10% ($70.59).

• Approved Brantford Police Services 2022 Operating Budget (9-0)
• Approved Brantford Fire Services base budget (9-0)
• Referred 8 FTE firefighters unmet need to Step 10 (9-1)
• Laid main budget motion on table (8-1)
• Laid police budget and fire amendment on table (6-3)
• Reconsideration of firefighter referral lost (5-4)
• Took main budget motion from table (9-0)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The only substantive item is a motion to move in-camera to conduct interviews for the Indigenous Affairs Advisor position, citing labour relations and personal matters. The rest of the agenda is procedural (roll call, declarations, adjournment).

• In-camera interviews for Indigenous Affairs Advisor position
• Meeting held electronically due to COVID-19 pandemic

The special council meeting on February 2, 2022, was largely procedural. Council voted unanimously (9-0) to move in-camera to conduct interviews for the Indigenous Affairs Advisor position, citing labour relations and personal matters. No other substantive decisions were made, and the meeting adjourned at 2:05 p.m.

• Moved in-camera for Indigenous Affairs Advisor interviews (9-0)

Social Services Committee

The Social Services Committee elected Councillor Laferriere as Chair and Mayor Davis as Vice Chair. The committee approved the Child Care and Early Years 10-Year Plan 2022-2032, directing staff to implement it and provide annual updates. All other consent items, including minutes and a report on the Cowan Community Health Hub, were approved as a block.

• Elected Councillor Laferriere as Chair and Mayor Davis as Vice Chair (carried)
• Approved Child Care and Early Years 10-Year Plan 2022-2032 (carried)
• Directed staff to implement the 10-Year Plan and provide annual updates (carried)
• Directed City Clerk to forward plan and staff report to County of Brant (carried)
• Approved consent items including minutes and Cowan Community Health Hub report (carried)

Committee of the Whole - Operations

The Committee of the Whole - Operations is reviewing several infrastructure and traffic control items. Proposed actions include speed limit reductions, new all-way stops, and updates to parking by-laws.

• Approval of $1,493,053 in Dedicated Gas Tax Funds for public transportation
• Proposed speed limit reduction on Powerline Road from 80 km/h to 70 km/h
• Proposed $2,500 for driveway and parking improvements at 44 Elgin Street
• Approval of all-way stop control at Balmoral Drive and Oxford Street
• Procurement of Polara Audible Push Buttons from Tacel Ltd. for a five-year term

The Committee of the Whole approved several traffic and parking measures, including an all-way stop at Balmoral Drive and Oxford Street, a speed limit reduction on Powerline Road (amended to 60 km/h from Paris Road to the easterly city limit), and a fire route at 206-216 Dunsdon Street. It also approved a non-competitive procurement for audible push buttons and authorized signing a gas tax funding agreement. A resolution to amend parking by-law criteria for time limit exemption permits was carried, and a notice of motion to dissolve the Ontario Land Tribunal was introduced.

• Approved all-way stop control at Balmoral Drive and Oxford Street (11-0)
• Approved fire route on private property at 206-216 Dunsdon Street (11-0)
• Approved on-street parking and pedestrian crossover on Park Road North (11-0)
• Approved non-competitive procurement of Polara Audible Push Buttons from Tacel Ltd. (11-0)
• Approved speed limit reduction on Powerline Road to 60 km/h from Paris Road to easterly city limit, with flashing beacons (10-0)
• Approved tractor-trailer access improvements at 44 Elgin Street, amended to remove parking restrictions (11-0)
• Directed staff to amend Parking By-law 144-88 to include four-unit dwellings for time limit exemption permits (11-0)
• Directed staff to prepare report on urbanizing Wynarden Court by Q3 2022 (11-0)

War Memorials and Cenotaph Working Group

The War Memorials and Cenotaph Working Group is meeting electronically to review minutes from November 30, 2021, and receive a private and confidential update regarding the Field Howitzer Cannon. No other substantive items are listed.

• Update regarding the Field Howitzer Cannon (Item 6.1, private and confidential)
• Approval of minutes from November 30, 2021 (open session)
• Approval of private and confidential minutes from November 30, 2021

Estimates Committee

The Estimates Committee is reviewing the 2022 Operating Budget. The meeting includes an operating overview presentation from the Director of Finance/City Treasurer and a review of the 2022 Engagement Campaign Findings.

• Presentation on the 2022 Operating Budget
• Review of 2022 Engagement Campaign Findings
• Review of January 31 Operating Budget Worksheet

The Estimates Committee reviewed the proposed 2022 operating budget of $172,765,864, which would have raised average residential taxes by $70.59 (2.10%). The motion to approve the budget as presented was defeated (2-9), and a subsequent motion to reconsider was carried (9-2), leaving the budget open for further discussion. No adjustments were made to any board or agency budgets, and the meeting was recessed to February 2, 2022.

• Defeated motion to approve 2022 operating budget as presented (2-9)
• Carried motion to reconsider the defeated budget approval motion (9-2)
• No budget adjustments requested for any boards or agencies
• Recessed meeting to February 2, 2022 at 4:30 p.m.

Brantford Accessibility Advisory Committee

The Brantford Accessibility Advisory Committee is meeting electronically to elect a Chair and Vice Chair, and to receive updates on capital construction projects and the standardization of audible push buttons. The committee will also adopt minutes from its November 25, 2021 meeting.

• Election of Chair and Vice Chair
• Brantford Capital Projects Update (Report 2022-75) – includes Jubilee Terrace Howitzer Cannon Concept Plan and Dufferin Park Master Plan
• Standardization of Audible Push Buttons (Report 2022-111)
• Adoption of November 25, 2021 minutes

The Brantford Accessibility Advisory Committee held a routine meeting, electing Councillor Van Tilborg as Chair and Rebecca Moscoe as Vice-Chair. The committee received reports on park and trail construction projects and the standardization of audible push buttons, forwarding comments to staff. No substantive decisions were made beyond adopting the previous meeting's minutes.

• Elected Councillor Van Tilborg as Chair
• Elected Rebecca Moscoe as Vice-Chair
• Received Report 2022-75 on park and trail construction projects (carried)
• Forwarded committee comments on capital projects to staff (carried)
• Received Report 2022-111 on standardization of audible push buttons (carried)
• Adopted minutes of November 25, 2021 meeting (carried)

Selection Committee

The Selection Committee is meeting to conduct interviews for the Indigenous Affairs Advisor position. The meeting will be held electronically due to the COVID-19 pandemic, and the interviews will take place in a closed session.

• Interviews for Indigenous Affairs Advisor Position (in-camera)

The Selection Committee held a brief public meeting and voted unanimously to move in-camera to conduct interviews for the Indigenous Affairs Advisor position. No other substantive decisions were made in open session.

• Moved in-camera to consider interviews for Indigenous Affairs Advisor position (3-0)

City Council

Brantford City Council is meeting to consider committee reports, including the approval of the 2022 Capital Budget, a COVID-19 emergency update, and several by-laws. The agenda includes zoning amendments, road dedications, and proclamations. The meeting is held electronically due to the pandemic.

• Approval of 2022 Capital Budget
• CAO COVID-19 Emergency Update (report 2022-35)
• Zoning By-law Amendment PZ-03-20 at 9 Lloyd Street
• Road dedication by-laws for Gillespie Drive, Bee Crescent, Strickland Avenue, and Robinson Avenue
• Child Care and Early Years Workforce Funding grant of $1,159,810

Council approved the 2022 capital budget (9-1), a zoning amendment for 25 townhouses at 9 Lloyd Street (10-0), and directed staff to design and construct a noise attenuation wall along Colborne Street West by Q4 2022. Council also approved resolutions urging federal and provincial bail reform, and deferred a by-law related to the Police Service Headquarters redevelopment for further information.

• Approved 2022 Capital Budget (9-1)
• Approved zoning amendment for 25 townhouses at 9 Lloyd St. (10-0)
• Directed staff to design and construct noise attenuation wall on Colborne St. W. by Q4 2022
• Approved resolution urging federal bail reform (11-0)
• Approved resolution urging provincial court resources and surety collection (11-0)
• Deferred By-law 10-2022 (Police HQ redevelopment) for one cycle (11-0)
• Referred By-law 12-2022 (short-term rental licensing) back to staff (9-1)
• Approved hybrid council meetings starting Feb 1 with 50% capacity (11-0)

Special City Council

This is a special City Council meeting held electronically due to COVID-19. The only substantive item is a motion to move in-camera (closed to the public) to consider the 2022 Annual Insurable and Non-Insurable Litigation Report, citing litigation and solicitor-client privilege. No other decisions or discussions are listed on the agenda.

• Motion to move in-camera for 2022 Annual Insurable and Non-Insurable Litigation Report (2022-47)
• Closed session justified by litigation and solicitor-client privilege

The special city council meeting on January 25, 2022, was largely procedural. The only substantive action was a motion to move in-camera to discuss the 2022 Annual Insurable and Non-Insurable Litigation Report, which was carried by a recorded vote of 7 to 1. No other decisions were made, and the meeting adjourned shortly after.

• Moved in-camera to consider 2022 litigation report (7-1)

Brantford Heritage Committee

The Brantford Heritage Committee is meeting electronically to consider a proposed alteration to the designated property at 152 Brant Avenue (Application HA-09-21), which was deferred from December 20, 2021. They will also discuss a Heritage Impact Assessment for 166-180 Greenwich Street and receive updates from sub-committees. The meeting includes standard procedural items like roll call, minutes, and adjournment.

• Proposed alteration to 152 Brant Avenue, a property designated under Part V of the Ontario Heritage Act (Application HA-09-21)
• Heritage Impact Assessment for 166-180 Greenwich Street (File PZ-26-21)
• Adoption of minutes from December 20, 2021 meeting
• Heritage Register Part 2 – Phase B Public Information Centre update
• Sub-committee updates: Designation By-law Review, Heritage Education, Heritage Estates, Places of Worship, Prominence Point

The Brantford Heritage Committee approved an amended application to alter the designated property at 152 Brant Avenue, allowing a two-post ground sign that meets setback and size requirements. The committee also forwarded comments on a Heritage Impact Assessment for 166-180 Greenwich Street, suggesting architectural details be incorporated into the building design. No other substantive decisions were made.

• Approved alteration to 152 Brant Avenue (HA-09-21) as amended (carried)
• Forwarded comments on Heritage Impact Assessment for 166-180 Greenwich Street (carried)

Building Construction Process Review Task Force

The Building Construction Process Review Task Force will receive a report on the Phase 1 implementation plan for the Development Approvals Process (DAP) review, which includes directing staff to hire a consultant for a fee review, review site plan and security release processes, and develop a planning application manual. The task force will also consider a resolution from Councillor Utley to study how the City handles security deposits for builders and developers, including comparing with other municipalities and exploring partial refunds at project stages.

• Report 2022-74: DAP Review Phase 1 Implementation Plan (no financial impact)
• Direct Steering Committee to hire consultant for Planning and Development Application and Service Fee Review
• Direct review of Site Plan, Site Alteration and Security Release processes by Q2 2022
• Direct solicitation of proposal from North Lake Design Lab for AMANDA configuration
• Resolution on security refunds process: compare with Brant County, explore partial refunds and dollar caps

The Building Construction Process Review Task Force received the Development Approvals Process (DAP) Review Phase 1 Implementation Plan and directed staff to carry out its recommendations, including hiring a consultant for a fee review and revising site plan processes. The task force also directed staff to report on options for refunding builder securities at project stages. The minutes record no other substantive decisions.

• Received DAP Review Phase 1 Implementation Plan (carried)
• Directed staff to develop Terms of Reference for a consultant to complete a Planning and Development Application and Service Fee Review (carried)
• Directed staff to review Site Plan, Site Alteration and Security Release processes and report by end of Q2 2022 (carried)
• Directed staff to develop a Standard Operating Procedure and Planning Application Manual for 2022 (carried)
• Directed staff to solicit a proposal from North Lake Design Lab for configuring Planning functions in AMANDA (carried)
• Directed staff to report annually on implementation (carried)
• Approved minutes of October 28, 2021 (carried)
• Directed staff to report on security refund process, including comparisons with other municipalities and feasibility of partial refunds (carried)

Downtown Brantford Improvement Task Force

The Downtown Brantford Improvement Task Force is meeting electronically to receive the monthly report from its working groups and consider approving two resolutions aimed at federal and provincial governments regarding the justice system. The agenda also includes adopting minutes from the previous meeting. No other substantive items are listed.

• Receive Working Groups Monthly Report 2022-54
• Approve resolution to federal government re 'Closing the Revolving Door of Justice'
• Approve resolution to province re 'Accountability for Sureties and Swift Justice'
• Adopt minutes from December 16, 2021 meeting

The Downtown Brantford Improvement Task Force received the working groups' monthly report and approved two resolutions on the revolving door of justice, amended to include the Mississaugas of the Credit First Nation. The minutes from the December 16, 2021 meeting were also approved. No other substantive decisions were made.

• Received Working Groups Monthly Report
• Approved resolution 'Closing the Revolving Door of Justice' (as amended)
• Approved resolution 'Addressing the Revolving Door of Justice – Accountability for Sureties and Swift Justice' (as amended)
• Approved minutes of December 16, 2021 meeting

Special City Council

This is a special city council meeting with a single substantive item: a motion to move in-camera to conduct interviews for the Indigenous Affairs Advisor position. The closed session is justified under labour relations and personal matters exemptions. No other business is listed beyond roll call, declarations, and adjournment.

• Motion to move in-camera for interviews for Indigenous Affairs Advisor position
• Closed session cited under labour relations and personal matters exemptions

The special meeting was held to conduct interviews for the Indigenous Affairs Advisor position. Council voted unanimously (6-0) to move in-camera for the interviews, with Councillor Wall declaring a conflict of interest and leaving the meeting. No other substantive decisions were made, and the meeting adjourned at 6:49 p.m.

• Moved in-camera to interview candidates for Indigenous Affairs Advisor (6-0)
• Councillor Wall declared conflict of interest and did not participate

Committee of the Whole - Planning and Administration

The Committee of the Whole - Planning and Administration will hold a public hearing and consider a zoning by-law amendment to permit 25 townhouse units at 9 Lloyd Street. They will also discuss several administrative items, including a demolition notice for a heritage-listed property, a joint use agreement with a school board, a road widening dedication, and a revised special event policy. A notice of motion regarding coyote sightings will also be discussed.

• Zoning by-law amendment PZ-03-20 for 25 townhouse units at 9 Lloyd Street
• Notice of intention to demolish an accessory structure at 106 Oak Street (heritage listed)
• Joint Use Agreement with Grand Erie District School Board
• Robinson Avenue road widening dedication by-law
• Revised Special Event Policy (replacing Parks and Recreation Policy-010)

The Committee of the Whole approved a zoning by-law amendment for 25 townhouse units at 9 Lloyd Street, with conditions including a site plan agreement and an environmental impact study. It also approved a revised Special Event Policy, received a report on demolishing a heritage-listed accessory structure at 106 Oak Street, and referred a joint use agreement with the Grand Erie District School Board back to staff for further negotiations. A notice of motion on coyote sightings was introduced but not voted on.

• Approved zoning amendment PZ-03-20 for 25 townhouses at 9 Lloyd Street (9-0)
• Approved revised Special Event Policy, replacing Parks and Recreation Policy-010 (10-0)
• Received report on demolition of accessory structure at 106 Oak Street (8-0)
• Referred joint use agreement with Grand Erie District School Board back to staff (10-0)
• Approved Robinson Avenue road widening dedication (10-0)
• Approved minutes from December 14, 2021 and received Heritage Committee minutes

Estimates Committee

The Brantford Estimates Committee is meeting electronically to continue its review of the 2022 Capital Budget Worksheet. The agenda contains only this one substantive item, plus roll call and conflict-of-interest declarations. The meeting may recess and reconvene on January 19 if needed.

• Continuation of 2022 Capital Budget Worksheet
• Meeting held electronically due to COVID-19 pandemic
• Possible recess to January 19, 2022

The Estimates Committee approved the 2022 Capital Budget of $133,814,553 and the 2023-2031 Capital Forecast of $1,114,966,752. Two accommodation strategy projects were deferred to the 2023 budget, and a cemetery roadway improvement was added to the 2022 budget. No other amendments were made.

• Approved 2022 Capital Budget of $133,814,553 (10-0)
• Approved 2023-2031 Capital Forecast of $1,114,966,752 (10-0)
• Deferred Item 9C.81 Accommodation Strategy Phase 4 to 2023 Capital Budget (9-0)
• Deferred Item 9C.82 Updated Accommodation Strategy Phase 4B POA to 2023 Capital Budget (9-0)
• Added Ref#412 Cemetery Roadway Improvements to 2022 Capital Budget (9-0)

Selection Committee

The Brantford Selection Committee is meeting electronically to conduct interviews for the Indigenous Affairs Advisor position. The interviews will be held in a private, in-camera session due to labour relations and personal matters. No other substantive items are on the agenda.

• In-camera interviews for Indigenous Affairs Advisor position
• Meeting held electronically due to COVID-19 pandemic
• Public can call in via 1-855-703-8985 or 1-647-374-4685, Meeting ID 948 9740 4944

The Selection Committee met and voted unanimously to move in-camera to conduct interviews for the Indigenous Affairs Advisor position. No other substantive decisions were made; the meeting adjourned after the closed session.

• Moved in-camera for Indigenous Affairs Advisor interviews (3-0)

Committee of Adjustment

The Brantford Committee of Adjustment will hold a statutory public hearing on three property applications. The committee is scheduled to vote on a minor variance for a converted dwelling at 85 Mary Street, a land severance at 111 Grand Street, and a combined severance and variance request at 349 West Street, which staff recommend refusing. The meeting will be held electronically due to the COVID-19 pandemic.

• Application A01/2022: variance to allow 47 m² gross floor area for converted dwelling at 85 Mary Street (55 m² required)
• Application B01/2022: consent to sever land at 111 Grand Street, creating parcels of 857.32 m² and 1045.74 m²
• Applications B25/2021 & A42/2021: recommended refusal for severance and variances at 349 West Street, including lot width of 8.3 m (9.0 m required)
• Public hearing for all three applications
• Approval of December 1, 2021 meeting minutes

The Committee of Adjustment approved a variance for a smaller dwelling unit at 85 Mary Street and a land severance at 111 Grand Street, both unanimously. It refused a severance and variances for two duplex dwellings at 349 West Street, also unanimously, citing non-conformity with the Official Plan and Zoning By-law.

• Approved variance for 47 m² converted dwelling at 85 Mary Street (6-0)
• Approved land severance at 111 Grand Street, creating a 857.32 m² lot (6-0)
• Refused severance at 349 West Street to create a 459 m² lot (6-0)
• Refused variances for lot width, landscaping, and parking at 349 West Street (6-0)

Estimates Committee

The Brantford Estimates Committee is meeting electronically to continue its review of the 2022 Capital Budget Worksheet. The agenda contains only this one substantive item, along with roll call and conflict-of-interest declarations. The meeting is scheduled to recess and reconvene on January 17, 2022.

• Continuation of 2022 Capital Budget Worksheet
• Meeting held electronically due to COVID-19 pandemic
• Recess to reconvene January 17, 2022 at 4:30 p.m.

The Estimates Committee reviewed the proposed 2022 capital budget, removing four projects (including a $4.079M sewage pumping station) and amending two others, resulting in an updated city-wide capital budget of $134,364,553. The committee also approved the Chief Administrative Officer and Community Services & Social Development capital budgets as presented, with no additions. A motion to defer a public works item was withdrawn, and an amendment to increase trail safety funding was carried.

• Removed 4 capital projects from 2022 budget, cutting $4.329M (staff recommendation)
• Approved $471,500 CAO capital budget as presented (no amendments)
• Approved $2,529,348 Community Services & Social Development capital budget as presented (no amendments)
• Amended 9C.36 Trail Safety Improvements to $300,000/year until 2028, deleting 2029-2031 allocations (8-2)
• Amended 7C.1 wording to 'current City Logo' (11-0)
• Deferred motion on 9C.13 withdrawn; item remains in 2022 budget
• No additions made to 2022 capital program for CAO or Community Services

Social Services Committee

The Social Services Committee is meeting to receive updates on COVID-19 Social Services Relief Funding and a $1,159,810 grant for Child Care and Early Years Workforce Funding. They will also consider approving the minutes from the December 8, 2021 meeting. The meeting is held electronically due to the pandemic.

• COVID-19 Social Services Relief Funding Update (report 2022-30)
• Child Care and Early Years Workforce Funding grant of $1,159,810 (report 2022-10)
• Approval of minutes from December 8, 2021 meeting

The Social Services Committee approved all consent items and two separated items. It received the COVID-19 Social Services Relief Funding update and directed the City Clerk to forward it to the County of Brant. It also received the Child Care and Early Years Workforce Funding report, directed staff to proceed with the project, and forwarded the resolution to the County.

• Approved all consent items, including December 8, 2021 minutes
• Received COVID-19 Social Services Relief Funding update and forwarded to County of Brant
• Approved Child Care and Early Years Workforce Funding project ($1,159,810 grant received)

Special City Council

This is a special City Council meeting with a single substantive item: a motion to move in-camera to discuss an update on injunction litigation (item 2022-53). The closed session is justified under exceptions for property security, litigation, and solicitor-client privilege. The meeting will be held in a hybrid format, with public access via livestream or phone.

• Motion to move in-camera for update on injunction litigation (2022-53)
• Closed session reasons: property security, litigation, solicitor-client privilege
• Hybrid meeting format (virtual and in-person) at City Hall, 58 Dalhousie Street

The special meeting was held virtually, and council voted unanimously (8-0) to move in-camera to discuss an update on injunction litigation under private and confidential items. No other substantive decisions were made, and the meeting adjourned at 4:17 p.m.

• Moved in-camera to discuss injunction litigation update (8-0)

Committee of the Whole - Operations

The Committee of the Whole - Operations will consider several reports, including a vision and long-term strategy for the solid waste program, a plan to electrify 10 light-duty fleet vehicles over nine years, and road dedication by-laws for Gillespie Drive, Bee Crescent, and Strickland Avenue. It will also receive updates on a KPMG service review of community grants and a youth strategy action plan, plus resolutions on naming a pavilion and building a noise wall on Colborne Street West.

• Solid Waste Program vision and long-term strategy framework (Report 2022-8)
• Corporate fleet electrification: convert 10 light-duty vehicles to battery electric over 9 years, $45,000 (Report 2022-24)
• Road dedication by-laws for Gillespie Drive and Bee Crescent (Report 2022-31) and Strickland Avenue (Report 2022-19)
• Resolution to name Rotary Centennial Waterworks Park Pavilion 'The Margot and Paul Williamson Family Pavilion'
• Resolution to design and construct noise attenuation wall along Colborne Street West by Q4 2022

The Committee of the Whole approved all items on the agenda, including a vision statement for the solid waste program and a plan to convert 10 light-duty vehicles to electric over nine years. It also approved road dedication by-laws for Gillespie Drive, Bee Crescent, and Strickland Avenue, and directed staff to implement the Youth Strategy and Action Plan. A resolution to name the Rotary Centennial Waterworks Park Pavilion after Margot and Paul Williamson was carried, and staff were directed to design and construct a noise attenuation wall along Colborne Street West.

• Approved solid waste vision statement and directed staff to prepare long-term strategy (11-0)
• Endorsed plan to convert 10 light-duty vehicles to electric over nine years (11-0)
• Approved road dedication by-laws for Gillespie Drive and Bee Crescent (11-0)
• Approved road dedication by-law for Strickland Avenue (11-0)
• Received KPMG service review update on community grants (10-1)
• Directed staff to implement Youth Strategy and Action Plan (11-0)
• Named pavilion 'The Margot and Paul Williamson Family Pavilion' (10-0)
• Directed staff to design and construct noise attenuation wall along Colborne Street West (11-0)

Estimates Committee

The Brantford Estimates Committee is meeting electronically to continue its review of the 2022 Capital Budget Worksheet. The agenda contains only this one substantive item, along with roll call and conflict-of-interest declarations. The meeting will recess and reconvene on Wednesday, January 12, 2022.

• Continuation of 2022 Capital Budget Worksheet
• Meeting held electronically due to COVID-19 pandemic
• Recess to reconvene January 12, 2022 at 4:30 p.m.

The Estimates Committee reviewed proposed 2022 capital budgets for the Brantford Public Library ($176,000), John Noble Home ($5,591,089), Brantford Police Services ($956,935), Brantford Fire ($362,500), and People, Legislated Services & Planning ($1,219,200). No amendments were made to any of these budgets. A motion to defer the HR Master Plan Update (Item 6C.4) to the 2023 capital budget was lost (3-6). The meeting recessed to January 12, 2022.

• Reviewed 2022 Brantford Public Library capital budget of $176,000; no amendments
• Reviewed 2022 John Noble Home capital budget of $5,591,089; no amendments
• Reviewed 2022 Brantford Police Services capital budget of $956,935; no amendments
• Reviewed 2022 Brantford Fire capital budget of $362,500; no amendments
• Reviewed 2022 People, Legislated Services & Planning capital budget of $1,219,200; no amendments
• Motion to defer HR Master Plan Update to 2023 capital budget lost (3-6)

Estimates Committee

The Estimates Committee is meeting to review the 2022 Capital Budget, including a presentation from the Director of Finance/City Treasurer and a capital budget worksheet. Public delegations may speak to community needs, but specific funding requests will not be considered. The meeting is held electronically due to the COVID-19 pandemic.

• Capital Overview Presentation by Director of Finance/City Treasurer on 2022 Capital Budget
• 2022 Capital Budget Worksheet
• Climate and Environmental Impacts Scan for Public Works Estimates Committee 2022-26
• Delegations limited to 10 minutes, with a two-hour total limit

The Estimates Committee approved the 2022 Capital Budget of $138,593,553 and received the 2023-2031 Capital Forecast of $1,114,416,752. The motion also authorized general managers and the purchasing officer to award 2022 projects. A separate motion to receive a climate and environmental impacts scan for the Public Works Commission was carried 10-0.

• Approved 2022 Capital Budget of $138,593,553 (moved by Mayor Davis, seconded by Councillor McCreary)
• Received 2023-2031 Capital Forecast of $1,114,416,752
• Authorized General Managers and Purchasing Officer to award 2022 projects per Purchasing Policy
• Received Climate and Environmental Impacts Scan for Public Works Commission (10-0)