Cowichan Valley Regional District public meetings in 2025

Electoral Area H - North Oyster/Diamond - Advisory Planning Commission

The Advisory Planning Commission will approve its agenda and adopt the minutes from the July 21, 2025 meeting. Commissioners will conduct a site visit at 4760 Brenton-Page Road, then resume to review the referral report for Rezoning Application RZ25H01 at that address. The commission will discuss the proposed rezoning and related reports.

• Approval of the agenda as circulated
• Adoption of minutes from the July 21, 2025 meeting
• Site visit at 4760 Brenton-Page Road, Ladysmith
• Referral report and discussion of Rezoning Application No. RZ25H01 (4760 Brenton-Page Road)
• Adjournment of the meeting

The commission approved its agenda and adopted the minutes from the July 21, 2025 meeting. It recommended that the Development Services Board approve the RZ25H01 application for 4760 Brenton-Page Road as proposed. The meeting was then adjourned.

• Agenda approved (motion carried)
• July 21, 2025 minutes adopted (motion carried)
• Recommends approval of RZ25H01 application (motion carried)
• Meeting adjourned (motion carried)

Electoral Area H – North Oyster/Diamond – Community Parks Advisory Commission

The Community Parks Advisory Commission will meet to approve its agenda, adopt minutes from the November 25, 2025 meeting, conduct a site visit for Application No. RZ25H01 at 4760 Brenton-Page Road, and discuss the rezoning application for that property. The meeting will conclude with adjournment.

• Approval of agenda
• Site visit at Manana Marina, 4760 Brenton-Page Rd, Ladysmith for Application No. RZ25H01
• Adoption of minutes from the November 25, 2025 meeting
• Consideration of Rezoning Application RZ25H01 for 4760 Brenton-Page Road
• Adjournment

The commission approved the meeting agenda and adopted the minutes from the November 25, 2025 meeting. It formally noted that there are no parking concerns related to rezoning application RZ25H01 for 4760 Brenton-Page Road. The meeting was then adjourned.

• Agenda approved (motion carried)
• Adopted November 25 minutes (motion carried)
• Declared no parking concerns for rezoning application RZ25H01 (motion carried)
• Meeting adjourned (motion carried)

Special Committee of the Whole

The Special Committee of the Whole will review an internal assessment regarding the Indigenous Relations Framework. The committee is also considering a recommendation to the Board to sign a Protocol Framework with the Ts'uubaa-asatx First Nation.

• Recommendation to sign the Ts'uubaa-asatx First Nation Protocol Framework
• Proposed public signing ceremony for the protocol framework in early 2026
• Internal Assessment to Support the Indigenous Relations Framework presentation by Called to Action Collaborative

The Special Committee of the Whole approved an agenda amendment adding a closed‑item under the Community Charter. It then recommended that the district staff sign the Ts’uubaa‑asatx First Nation Protocol Framework and arrange a public signing ceremony for early 2026. The committee also moved to rise from closed session and adjourned the meeting.

• Approved agenda amendment adding a closed item (motion carried)
• Recommended signing of the Ts’uubaa‑asatx First Nation Protocol Framework and scheduling a public ceremony (motion carried)
• Committee rose from closed session without report (motion carried)
• Meeting adjourned (motion carried)

Committee of the Whole

The Committee of the Whole is reviewing water quality monitoring strategies and funding for watershed protection. They are also discussing financial contribution policies for community organizations and housing association agreements.

• Proposed $200,000 allocation from 2025 budget for Municipality of North Cowichan’s Aeration Trial program on Quamichan Lake
• Proposed $35,000 allocation to 2026 Budget for contribution service administration
• Approval of Groundwater Quality Monitoring Strategy dated December 3, 2025, by SLR Consulting Limited
• Proposed two-year extension of the Financial Contribution Agreement with the Cowichan Housing Association from January 1, 2026 to December 31, 2027
• Review of the 2026 Impact Plan for the Cowichan Watershed Board

The Committee of the Whole approved a $200,000 allocation from the 2025 budget for the Municipality of North Cowichan’s aeration trial on Quamichan Lake. It also approved the Groundwater Quality Monitoring Strategy and directed staff to develop an implementation plan. Additional approvals included a $35,000 contribution service budget, a report on a financial contributions policy, and the Cowichan Housing Association workplan with a two‑year extension of its contribution agreement.

• Allocate $200,000 from 2025 budget F532 to North Cowichan Aeration Trial (approved)
• Recommend North Cowichan 2026 Drinking Water and Watershed Protection funding request be considered with other partners (approved)
• Approve Groundwater Quality Monitoring Strategy dated Dec 3, 2025 and direct staff to prepare implementation plan (approved)
• Allocate $35,000 for contribution service administration to 2026 Budget Function 100 (approved)
• Direct staff to prepare report on proposed Policy for Financial Contributions to Community Organizations (approved)
• Approve Cowichan Housing Association 2025/26 Annual Report and Workplan (approved)
• Extend Financial Contribution Agreement with Cowichan Housing Association for Jan 1, 2026 – Dec 31, 2027 (approved)

Regional District Board

The Cowichan Valley Regional District Board will vote on the 2026 Municipal and Regional District Tax (MRDT) Tactical Plan, Budget and Affordable Housing Plan. It will also consider several bylaw amendments, including residential curbside collection and board procedures, and will review the Sentinel Ridge sewer service inclusion and a short‑term rental zoning amendment. A $1,000 grant‑in‑aid for Frances Kelsey Secondary School’s theatre production is also on the agenda.

• Approve MRDT Tactical Plan, Budget and Affordable Housing Plan for 2026
• Adopt CVRD Bylaw No. 4690 – Residential Curbside Collection Amendment
• Amend Bylaw No. 2790 to include Sentinel Ridge Sewer Service at 671 Bay Road
• Direct staff to draft short‑term rental zoning amendment bylaws for all electoral areas
• Grant $1,000 to Frances Kelsey Secondary School for annual high school theatre production

The board approved the Municipal and Regional District Tax (MRDT) Tactical Plan, Budget and Affordable Housing Plan for 2026. It also allocated $200,000 from the 2025 budget to North Cowichan’s Aeration Trial program on Quamichan Lake, approved a $1,000 grant to Frances Kelsey Secondary School for a theatre production, and extended the Tourism Cowichan Society contribution agreement through December 2026. Additionally, the board directed staff to prepare short‑term rental zoning amendments and to review the Sentinel Ridge sewer service inclusion.

• Approved MRDT Tactical Plan, Budget and Affordable Housing Plan for 2026 (motion carried)
• Allocated $200,000 to North Cowichan Aeration Trial program on Quamichan Lake (motion carried)
• Approved $1,000 grant‑in‑aid to Frances Kelsey Secondary School for theatre production (motion carried)
• Extended Tourism Cowichan Society contribution agreement to Dec 31, 2026 (motion carried)
• Approved directors' attendance at UBCA Electoral Area Forum and Leadership Academy (motion carried)
• Amended Bylaw No. 2790 to include Sentinel Ridge property (motion carried)
• Directed staff to prepare short‑term rental zoning amendment bylaws (motion carried)
• Postponed Development Services Modernization Project to Jan 21, 2026 (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee will approve the agenda, adopt the November 19 minutes, and receive a quarterly RCMP policing report. It will consider four proposals: a frontage exemption for lots at 1205 Sutherland Drive, inclusion of 671 Bay Road into the Sentinel Ridge sewer service area, a short‑term rental zoning review with draft amendment bylaws, and a development services modernization project that includes bylaw amendments and policy updates. Each proposal is recommended for further recommendation to the Board.

• Frontage exemption request for Lots 1, 2 and 6 at 1205 Sutherland Drive (Application SA21D02)
• Inclusion of 671 Bay Road into the Sentinel Ridge Sewer Service Area and related bylaw amendments
• Short‑term Rental Zoning Review – staff to draft zoning amendment bylaws and committee to review them
• Development Services Modernization Project – proposed amendments to Development Application Procedures Bylaw No. 4483 and related policies
• Quarterly Policing Report (July‑September 2025) from North Cowichan/Duncan RCMP

The committee directed staff to draft short‑term rental zoning amendment bylaws for all electoral areas, approving several draft provisions while rejecting others. It also approved a frontage exemption for lots in Subdivision SA21D02 and an amendment to include a property in the Sentinel Ridge Sewer Service Area. The Development Services Modernization Project was postponed to the Jan 21 2026 meeting.

• Approved exemption of Lots 1, 2 and 6 in Subdivision SA21D02 from minimum frontage (motion carried)
• Approved amendment to include property PID 007-008-490 in the Sentinel Ridge Sewer Service Area (motion carried)
• Directed staff to prepare draft short‑term rental zoning amendment bylaws for all electoral areas (motion carried)
• Approved amendment replacing “business licensing” with “short‑term rental licensing” in the draft bylaws (motion carried)
• Referred short‑term rental licensing provision to staff for further detail (motion carried)
• Approved limitation of short‑term rentals to attached or detached suites (motion carried)
• Defeated proposal to exclude Agricultural Land Reserve properties from short‑term rentals (motion defeated)
• Postponed the Development Services Modernization Project to the Jan 21 2026 meeting (motion carried)

Governance Committee

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

Thetis Island Port (Wharf) Commission

The Thetis Island Port Commission will consider approving the 2026 draft budgets for the Thetis Island Community Wharf and the Thetis Island Boat Launch. The commission will also receive a verbal report on maintenance and repairs and review current appointments.

• Approval of 2026 Draft Budget for Thetis Island Community Wharf
• Approval of 2026 Draft Budget for Thetis Island Boat Launch
• Verbal report on maintenance and repairs for Thetis Island Community Wharf
• Review of Thetis Island Port Commission current appointments
• Adoption of minutes from November 14, 2024 meeting

The commission approved the agenda with two new business items and adopted the minutes from the November 14, 2024 meeting. It approved the replacement of one picnic table at the Thetis Island Community Wharf. The draft 2026 budgets for the Community Wharf (Function 490) and the Boat Launch (Function 491) were approved. The commission also authorized Herold Engineering to prepare a future cost forecast for wharf maintenance and replacement. All motions were carried.

• Agenda approved with two new business items (motion carried)
• Minutes of November 14, 2024 meeting adopted (motion carried)
• Replacement of one picnic table at Community Wharf approved (motion carried)
• Draft 2026 Budget Function 490 – Community Wharf approved (motion carried)
• Draft 2026 Budget Function 491 – Boat Launch approved (motion carried)
• Herold Engineering engaged to prepare future maintenance cost forecast (motion carried)

Electoral Area G - Saltair/Gulf Islands - Community Parks Advisory Commission

The meeting will first approve the agenda and adopt the minutes from the November 27, 2024 commission meeting. Commissioners will elect a Chair, Vice‑Chair and Secretary. The draft 2026 budget and five‑year financial planning summary will be presented for review and input. The meeting will then adjourn.

• Approve agenda as circulated
• Adopt minutes from the November 27, 2024 meeting
• Election of Chair, Vice‑Chair, and Secretary for the commission
• Review and input on Draft 2026 Budget 237 / Five‑Year Financial Planning Summary
• Adjournment

The commission approved its agenda and adopted the November 27, 2024 minutes. It appointed Kelly Schellenberg as chair and Dave Nikula as vice‑chair. The Draft 2026 Budget 237 and five‑year financial planning summary were approved.

• Approved agenda (motion carried)
• Adopted November 27, 2024 minutes (motion carried)
• Appointed Kelly Schellenberg as Chair (motion carried)
• Appointed Dave Nikula as Vice Chair (motion carried)
• Approved Draft 2026 Budget 237/Five‑Year Financial Planning Summary (motion carried)

Cowichan Core Recreation Commission

The Cowichan Core Recreation Commission is reviewing draft 2026 budgets for the Cowichan Community Centre, Cowichan Aquatic Centre, and Cowichan Sportsplex. The body will make recommendations to the Special Board on February 12, 2026, regarding requisition changes and capital investments.

• Proposed $600,000 for Arena Equipment Replacement via Fortis BC Custom Energy Program
• Proposed $200,000 for Fire Alarm Panel Replacement and $200,000 for a Back Up Boiler
• Draft budget for Cowichan Aquatic Centre with a $224,182 requisition increase
• Draft budget for Cowichan Sportsplex with a $43,800 requisition increase
• Draft budget decreases for CCC Arena ($126,006), CCC Theatre ($17,815), and Library ($1,732)

The Cowichan Core Recreation Commission adopted its 2026 meeting schedule and approved draft budgets for the Community Centre Arena, Theatre, Library, Aquatic Centre and Sportsplex. It also approved a series of capital‑asset investments for the arena, including equipment replacement, fire alarm, cladding, boiler and acoustics upgrades, as well as a lighting project for the theatre. Additional approvals covered a $50,000 reserve transfer, a new full‑time maintenance position, and reimbursement for a 2025 boiler replacement.

• Approved 2026 meeting schedule (second Thursday of every second month)
• Approved 2026 draft budget for CCC Arena with $58,994 increase and $559,859 transfer to capital reserve
• Approved 2026 capital‑asset investment for arena equipment replacement ($600,000 total, $100,000 operating reserves, $500,000 grant)
• Approved 2026 capital‑asset investment for arena fire alarm panel replacement ($200,000 from capital reserves)
• Approved 2026 draft budget for Cowichan Aquatic Centre with $224,182 increase
• Approved conversion of part‑time maintenance position to full‑time ($18,412)
• Approved $195,000 reimbursement to capital reserve for 2025 boiler emergency replacement
• Approved 2026 draft budget for Cowichan Sportsplex with $43,800 increase

Committee of the Whole

The Committee of the Whole is discussing a service withdrawal request from the Municipality of North Cowichan regarding Economic Development Cowichan. Members are also reviewing a service review memo from Neilson Strategies Inc. to determine potential paths forward for the division.

• Correspondence from Municipality of North Cowichan regarding Economic Development Cowichan service withdrawal
• Economic Development Division Service Review by Neilson Strategies Inc.
• Delegation from Dave Weaver regarding Beaufort Watershed Stewards' Comox Valley Watershed Cumulative Effects Assessments
• Q3 2025 Status Report for the CVRD Strategic Plan 2023-2026
• Q3 2025 Status Report for CVRD Capital Plan Projects

The Committee approved the agenda and adopted prior meeting minutes. It amended the November 6 minutes to remove Director R. Douglas. The Committee recommended staff review the Economic Development Division Service Review memo and report options. It also referred the Capital Plan Projects status report back to staff for reporting to the Electoral Area Services Committee. The meeting was adjourned at 12:09 PM.

• Approved agenda (motion carried)
• Adopted October 8, 2025 minutes (motion carried)
• Amended November 6, 2025 minutes to remove Director R. Douglas (motion carried)
• Recommended staff review Economic Development Service Review memo and report options (motion carried)
• Referred Capital Plan Projects Q3 2025 status report to staff for Electoral Area Services Committee reporting (motion carried)
• Adjourned meeting at 12:09 PM (motion carried)

Regional District Board

The Board is deciding on the 2026 Draft Budget for Community Works Funds and amendments to the Five-Year Financial Plan. Members will also discuss curbside collection standards and the adoption of the Official Community Plan for Electoral Areas.

• Allocation of $3,701,190 in Community Works Funds for 2026 projects
• Grant application of $240,000 for fire department equipment and training
• Proposed integration of all grandfathered curbside collection exemptions by January 1, 2027
• Grant-in-Aid requests: $3,750 for Cowichan Lake and District Chamber of Commerce and $1,000 for Cowichan Search and Rescue
• License of Occupation for a roadside pathway on the west side of Barry Road

The board adopted a $3,701,190 allocation from the Community Works Fund for projects listed in the 2026 draft budget. It also approved several grant‑in‑aid payments, a license agreement for an active‑transport pathway on Barry Road, and endorsed a joint letter to the Ministry of Health for an addiction treatment centre. A $240,000 grant application to the UBCM Emergency Preparedness Fund was submitted for fire‑department equipment and training.

• Approved $3,701,190 Community Works Fund allocation for 2026 draft budget (motion carried)
• Approved $500 Grant‑in‑Aid to Cowichan Community Land Trust for Quw'utsun Sta'lo' Skewyul Celebration (motion carried)
• Approved $1,500 Grant‑in‑Aid to Cowichan Estuary Nature Centre for accessibility ramp replacement (motion carried)
• Approved License of Occupation agreement for Barry Road active‑transport pathway (motion carried)
• Endorsed joint letter to Ministry of Health to explore addiction treatment centre at Cowichan District Hospital site (motion carried)
• Approved $240,000 grant application to UBCM Community Emergency Preparedness Fund for fire‑department equipment and training (motion carried)
• Approved $3,750 Grant‑in‑Aid to Cowichan Lake and District Chamber of Commerce for mobile visitors unit services (motion carried)
• Approved $1,000 Grant‑in‑Aid to Cowichan Search and Rescue for supplies/equipment (motion carried)

Special Regional Hospital District

The Special Hospital Board will approve the meeting agenda and consider extending the Island Health delegation presentation by ten minutes. It will decide whether to send a letter of support for the Cowichan Urgent and Primary Care Centre at 940 Government Street, which is linked to a $2,832,000 financial plan. The board will also vote to adopt the 2026 Cowichan Valley Regional Hospital District Provisional Budget. A public question period will follow before adjournment.

• Approve agenda as circulated
• Extend Island Health delegation presentation by 10 minutes
• Request letter of support for Cowichan Urgent and Primary Care Centre (940 Government St.) tied to $2,832,000 financial plan
• Adopt 2026 Cowichan Valley Regional Hospital District Provisional Budget
• Public question period

Cowichan North Recreation Commission

The Cowichan North Recreation Commission will consider the 2026 meeting schedule and several draft budget items. It will recommend a $96,749 requisition increase and a $445,000 capital request to complete the main roof of the Frank Jameson Community Centre. It will also recommend a $277,394 requisition increase, a $50,000 transfer to the Capital Reserve, and a $175,000 capital request for a new arena condenser at Fuller Lake Arena.

• Approve 2026 CNRC meeting schedule: fourth Tuesday of every second month starting Jan 27 2026
• Recommend $96,749 requisition increase for the 2026 Frank Jameson Community Centre budget
• Recommend $445,000 capital asset request to complete the main roof of Frank Jameson Community Centre
• Recommend $277,394 requisition increase for the 2026 Fuller Lake Arena budget
• Recommend $175,000 capital asset request for a new arena condenser at Fuller Lake Arena

The commission adopted its 2026 meeting schedule, starting January 27, 2026. It approved budget increases and capital investments for the Frank Jameson Community Centre and Fuller Lake Arena. These actions provide funding for facility upgrades and operational planning for the coming year.

• Approved 2026 meeting schedule for the Commission (starting Jan 27, 2026)
• Approved $96,749 requisition increase for Frank Jameson Community Centre budget
• Approved $445,000 capital asset investment to replace Frank Jameson Community Centre roof
• Approved $277,394 requisition increase for Fuller Lake Arena budget
• Approved $50,000 transfer to Capital Reserve for Fuller Lake Arena 2026 budget
• Approved $175,000 capital asset investment for new arena condenser at Fuller Lake Arena

Electoral Area H – North Oyster/Diamond – Community Parks Advisory Commission

The Community Parks Advisory Commission will approve the agenda and minutes from a previous meeting. The body will review a draft 2026 budget and a proposed park plan concept for Yellow Point Park.

• Approval of agenda and minutes
• Review of Yellow Point Park engagement summary and proposed plan
• Review of draft 2026 budget and five-year financial planning summary

The commission approved the agenda and adopted the July 21, 2025 minutes. It accepted the preliminary park plan for Yellow Point Community Park and the draft 2026 budget. The 2027 and beyond capital budget was approved, removing a $50,000 shelter expense for Blue Heron Park while keeping the funds for other capital projects.

• Agenda approved as circulated (motion carried)
• July 21, 2025 minutes adopted (motion carried)
• Yellow Point Community Park preliminary plan accepted (motion carried)
• Draft 2026 budget accepted (motion carried)
• 2027+ capital budget approved with $50,000 shelter expense removed for Blue Heron Park (motion carried)

Electoral Area D - Cowichan Bay- Community Parks Advisory Commission

The Electoral Area D - Cowichan Bay Community Parks Advisory Commission is meeting to review and provide input on the draft 2026 budget and five-year financial planning summary. The commission will also consider the adoption of minutes from the July 31, 2025 meeting.

• Review of Draft 2026 Budget 234 / Five-Year Financial Planning Summary

The commission added $15,000 to the 2026 budget for a new pathway between Simon Place and Rondeault Roads and supported a $30,000 capital request for a sewage connection at Coverdale Watson Park. It approved the 2026 draft budget and five‑year financial plan, and authorized several park initiatives including a porta‑potty at the Hof Trail, a summer weed‑removal program at Botwood Lane Park, and community dialogue and surveys for future trail and park development.

• Approved $15,000 for a new community pathway between Simon Place and Rondeault Roads
• Supported $30,000 sewage connection funding for Coverdale Watson Park
• Approved the 2026 Draft Budget 234/Five‑Year Financial Planning Summary
• Authorized placement of a screened porta‑potty at the Kingscote parking space of the Hof Trail
• Approved a 2026 summer invasive weed and blackberry removal program at Botwood Lane Park
• Committed to renewed dialogue on the 2010 Boat Basin initiative for Botwood Lane Park planning
• Continued advocacy for dialogue with Nature Trust BC/Ducks Unlimited on alternative trails and protective berms
• Ordered a community survey on Rondeault Road for a potential park dedication

Cowichan South Recreation Commission

The Cowichan South Recreation Commission is discussing 2026 draft budgets and capital asset investments for the Kerry Park Recreation Centre and Shawnigan Lake Community Centre. The body is also reviewing a field comparison report and the 2026 meeting schedule.

• Proposed $10,194 requisition increase for Kerry Park Recreation Centre (Function 411) 2026 budget
• Proposed $17,075 requisition increase for Shawnigan Lake Community Centre (Function 464) 2026 budget
• Proposed $50,000 requisition for Kerry Park Recreation Centre chiller gasket replacement
• Proposed $45,000 requisition for Kerry Park Recreation Centre ice resurfacer battery replacement
• Proposed $25,000 from Operating Reserve for Shawnigan Lake Community Centre curtain replacement

The commission recommended and approved a $10,194 requisition increase for Kerry Park Recreation Centre and a $17,075 increase for Shawnigan Lake Community Centre. It also approved capital asset investments of $50,000 for a chiller gasket replacement, $45,000 for an ice resurfacer battery replacement at Kerry Park, and $25,000 for curtain replacement at Shawnigan Lake. An additional $20,000 was approved for future expansion planning at Kerry Park. The 2026 meeting schedule was set for the fourth Tuesday of every second month starting January 27, 2026.

• Approved $10,194 requisition increase for Function 411 – Kerry Park Recreation Centre (motion carried)
• Approved $17,075 requisition increase for Function 464 – Shawnigan Lake Community Centre (motion carried)
• Approved $50,000 capital asset investment for chiller gasket replacement at Kerry Park (motion carried)
• Approved $45,000 capital asset investment for ice resurfacer battery replacement at Kerry Park (motion carried)
• Approved $25,000 capital asset investment for curtain replacement at Shawnigan Lake (motion carried)
• Approved $20,000 funding for future expansion planning at Kerry Park (motion carried)
• Approved 2026 meeting schedule: fourth Tuesday of every second month at 10:00 a.m., starting Jan 27 2026 (motion carried)

Cowichan Lake Recreation Commission

The Cowichan Lake Recreation Commission will approve the agenda and adopt the October 20, 2025 minutes. It will then approve the 2026 budget increase of $52,711 for Function 405, a $69,500 service‑enhancement request for a Programs & Administration Coordinator, a $75,000 vehicle replacement, and a $300,000 roof replacement for Youbou Community Hall. The commission will also approve the 2026 meeting schedule and close the session as required.

• Approval of agenda and adoption of October 20, 2025 minutes
• 2026 budget increase of $52,711 for Function 405 – Cowichan Lake Recreation
• Service enhancement request of $69,500 for Programs & Administration Coordinator
• Vehicle replacement capital request of $75,000 from Operating Reserves
• Youbou Community Hall roof replacement capital request of $300,000 from Operating Reserves

The commission waived rental fees for the Cowichan Lake Community Services Society's Christmas Hamper program. It approved a $52,711 budget increase, a $69,500 staffing request, a $75,000 vehicle replacement, and a $300,000 roof replacement for Youbou Community Hall, all from operating reserves. The 2026 meeting schedule was set for the fourth Monday of every second month starting Jan. 26, 2026. The meeting was closed to the public and later reopened.

• Waived rental fees for Christmas Hamper program (motion carried)
• Approved $52,711 requisition increase for Function 405 budget (motion carried)
• Approved $69,500 Programs & Administration Coordinator position (motion carried)
• Approved $75,000 vehicle replacement from operating reserves (motion carried)
• Approved $300,000 Youbou Community Hall roof replacement from operating reserves (motion carried)
• Approved 2026 meeting schedule on fourth Monday of every second month (motion carried)
• Closed meeting to the public per Community Charter (motion carried)
• Risen from closed session back to open portion (motion carried)

Electoral Area B - Shawnigan Lake - Community Parks Advisory Commission

The Electoral Area B Community Parks Advisory Commission is meeting to review and provide input on the draft 2026 budget and five-year financial planning summary. The commission will also consider the adoption of minutes from the January 30, 2025 meeting.

• Review of Draft 2026 Budget 232 / Five-Year Financial Planning Summary

The commission approved the meeting agenda. It adopted the minutes from the January 30, 2025 meeting. It recommended that the Draft 2026 Budget 232 and Five-Year Financial Plan be approved. The meeting was adjourned at 8:37 p.m.

• Approved meeting agenda (motion carried)
• Adopted minutes from Jan 30, 2025 meeting (motion carried)
• Recommended approval of Draft 2026 Budget 232 and Five-Year Financial Plan (motion carried)
• Adjourned meeting at 8:37 p.m. (motion carried)

Electoral Area E - Cowichan Station/Sahtlam/Glenora - Community Parks Advisory Commission

The Electoral Area E Community Parks Advisory Commission is meeting to review and provide input on the draft 2026 budget and five-year financial planning summary. The commission will also consider the adoption of minutes from the July 24, 2025, meeting.

• Review of Draft 2026 Budget 235 and Five-Year Financial Planning Summary

The commission approved the agenda and adopted the July 24, 2025 minutes. It accepted the Draft 2026 Budget 235 for Electoral Area E Community Parks with recommended $52,000 increases to both the requisition and the transfer to capital reserves. The commission also endorsed a series of actions on signage, trail naming, staffing, and trail improvements.

• Agenda approved (motion carried)
• July 24, 2025 minutes adopted (motion carried)
• Draft 2026 Budget 235 accepted with $52,000 increase to requisition and $52,000 increase to capital reserves (motion carried)
• Endorsed review and expansion of 'No Smoking' signage at all parks and trails (motion carried)
• Endorsed naming of new Barnjum Road to Sunrise Road trail as 'Sunrise Connector' (motion carried)
• Endorsed creation of a Section Manager for Sustainable Transportation position (motion carried)
• Endorsed resurrection of the Belvedere roadside pathway (motion carried)
• Endorsed remediation of Hank's Road Trail with culvert installation and repair of re‑vegetated area (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing several grant requests, infrastructure agreements, and waste management bylaw updates. The body is also discussing the 2026 draft budget for Community Works Funds and a grant application for fire department equipment.

• Proposed $3,606,190 allocation in Community Works Funds for 2026 projects
• Proposed $240,000 grant application for fire department equipment and training
• Grant-in-Aid requests: $1,500 for Cowichan Estuary Nature Centre and $500 for Cowichan Community Land Trust
• Proposed 5% cash-in-lieu for park land dedication at 2528 and 2522 Mill Bay Road
• Proposed amendment to Curbside Bylaw No. 4641 and integration of grandfathered exemptions by January 1, 2027

The Electoral Area Services Committee approved several grant‑in‑aid payments, accepted a cash‑in‑lieu for park land dedication, and endorsed a license agreement for an active‑transport pathway on Barry Road. It also approved a $240,000 grant application for emergency preparedness and a plan to integrate grandfathered curbside exemptions by Jan 1 2027. Finally, it allocated $3,701,190 in Community Works Funds for projects in the 2026 draft budget.

• Approved $500 Grant-in-Aid to Cowichan Community Land Trust for Quw'utsun Sta'lo' Skewyul Celebration (motion carried)
• Approved $1,500 Grant-in-Aid to Cowichan Estuary Nature Centre for accessibility ramp replacement (motion carried)
• Accepted 5% cash‑in‑lieu for park land dedication on Mill Bay Road (Application SA24A03) (motion carried)
• Recommended CVRD enter License of Occupation for Barry Road active transportation pathway (motion carried)
• Endorsed November 2025 Impacts Assessment and Management Plan for Wessex Great Blue Heron Colony (motion carried)
• Recommended submission of $240,000 grant application to UB CM Community Emergency Preparedness Fund (motion carried)
• Approved integration of grandfathered curbside exemptions into collection program by Jan 1 2027 (motion carried)
• Approved $3,701,190 allocation of Community Works Funds for 2026 Draft Budget projects (motion carried)

Accessibility Advisory Committee

The Cowichan Valley Regional District Accessibility Advisory Committee will meet on November 19, 2025. No specific agenda items are listed in the provided document.

Electoral Area I - Youbou/Meade Creek - Community Parks Advisory Commission

The Community Parks Advisory Commission will first approve the meeting agenda. It will then adopt the minutes from the July 23, 2025 commission meeting. Finally, members will review the Draft 2026 Budget 239 and the Five-Year Financial Planning Summary and provide input.

• Approval of agenda
• Adoption of July 23, 2025 meeting minutes
• Review of Draft 2026 Budget 239 and Five-Year Financial Planning Summary

The commission approved the agenda and adopted the minutes from the July 23, 2025 meeting. It voted to recommend that the Draft 2026 Budget 239 for Electoral Area I Community Parks be accepted as presented. The commission also recommended that future funding be considered for a fenced off‑leash dog park, a multi‑purpose sport court, re‑orienting the Little League Park layout for safer parking, a water fountain/footwash in Arbutus Park, and a covered area in Southern Playfield Park. The meeting adjourned at 7:40 p.m.

• Approved agenda (motion carried)
• Adopted July 23, 2025 minutes (motion carried)
• Recommended acceptance of Draft 2026 Budget 239 for Electoral Area I Community Parks (motion carried)
• Recommended future funding for a fenced off‑leash dog park at Little League Park and/or Southern Playfield (motion carried)
• Recommended future funding for a multi‑purpose sport court at Little League Park and/or Southern Playfield (motion carried)
• Recommended future funding to re‑orient Little League Park layout for safer parking (motion carried)
• Recommended future funding to install a water fountain and/or footwash and shower in Arbutus Park (motion carried)
• Recommended future funding for a covered area in Southern Playfield Park (motion carried)

Electoral Area A - Mill/Bay Malahat - Community Parks Advisory Commission

The Community Parks Advisory Commission will consider and adopt the meeting agenda and the minutes from the October 27, 2025 meeting. It will also review the draft 2026 budget and five‑year financial planning summary for Area A parks and provide input.

• Approval of agenda (as circulated)
• Adoption of October 27, 2025 meeting minutes
• Review of draft 2026 budget and five‑year financial planning summary for Area A parks
• Adjournment

Committee of the Whole

The Committee of the Whole agenda for November 12, 2025 contains no listed items. The document appears to be a placeholder with no substantive proposals, decisions, or discussions. As a result, no specific actions or topics are scheduled for consideration.

Regional District Board

The Cowichan Valley Regional District Board will elect a new Chair and Vice Chair, approve $15,000 in Sport Tourism Event Grants, and consider bylaw amendments for the 2026 meeting schedule and dependent-care reimbursement.

• Election of Chair and Vice Chair
• Approval of $15,000 in Sport Tourism Event Grants
• Amendment to Board Procedure Bylaw for 2026 meeting schedule
• Extension of Tourism Cowichan Society contribution agreement to 2026
• Consideration of dependent-care reimbursement for directors

The Board elected Director K. Segall as Chair and Director T. McGonigle as Vice Chair for the next 11 months. It approved $15,000 in Sport Tourism Event Grants and retained $8,000 for the Community Energy Association in the 2026 budget. The Board also approved a feasibility study, funding up to $47,500, to evaluate acquiring the Cowichan Bay Waterworks District. In principle, a dependent‑care reimbursement policy for Directors was adopted, allowing up to $2,500 annually per Director.

• Director K. Segall elected Chair of CVRD and CVHRD (motion carried)
• Director T. McGonigle declared Vice Chair by acclamation (motion carried)
• Agenda Item 14.1 Public Hearing Chair Report accepted (motion carried, opposed by Director Morrison)
• Agenda Item 16.1 OCP Bylaw referred to Nov 26 meeting for third reading (motion carried, opposed by several directors)
• $8,000 retained in 2026 budget for Community Energy Association (motion carried)
• $15,000 Sport Tourism Event Grants approved (motion carried)
• Feasibility study for Cowichan Bay Waterworks acquisition approved with up to $47,500 funding (motion carried)
• Dependent‑care reimbursement practice for Directors approved in principle (motion carried, opposed by three directors)

Special Committee of the Whole

The Special Committee of the Whole will first approve the agenda and allow a public input period for brief comments. It will then present a draft 2026 budget overview, accompanied by eight supporting documents, for information only. The meeting also includes a question period for the public and a closed session to discuss confidential personnel matters before adjourning.

• Approval of agenda as circulated
• Public input period – up to 15 minutes, 3‑minute comments per speaker
• Draft 2026 Budget Overview report with eight attached PDFs
• Question period – public may ask one question with one follow‑up
• Closed session on personal information under Community Charter Section 90

The Special Committee of the Whole carried multiple recommendations, including approval of the 2026 fleet replacement program with a 50% reserve contribution in the first year. It also adopted a 5% increase to capital reserve contributions for utilities, maintained fire reserve levels, and committed reserve funding for Kerry Park and Shawnigan Lake community centres. A proposal to reduce Function 285 – Parkland Acquisition was defeated, while other reduction studies were approved for staff review. The committee finalized four community budget meetings to be held before January 15 2026.

• Recommend staff bring forward reports to consider reductions to Functions 100, 320, 520 and various parks – carried
• Recommend staff bring forward report to consider reductions to Function 285 – Parkland Acquisition – defeated
• Recommend staff bring forward report to consider reductions to Function 498 – Cowichan Housing Association – carried
• Recommend Board consider a 5% increase to capital reserve contributions to utilities functions – carried
• Recommend Board maintain fire reserve contributions at 2025 levels – carried
• Recommend Board commit capital reserve contributions for Kerry Park Recreation Centre and Shawnigan Lake Community Centre at level of Cowichan Lake Sport Arena – carried
• Approve 2026 fleet replacements and set annual contributions to fleet replacement reserves at 50% in year one – carried
• Amend budget community meetings to four, scheduled prior to January 15 2026 – carried

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing requests for a water system acquisition study and a sewer service area expansion. The body is also considering a development variance permit and responding to a policy statement referral.

• Proposed $47,500 feasibility study to evaluate acquisition of Cowichan Bay Waterworks District water system
• Proposed inclusion of 801 Deloume Road (PID: 003-551-385) into Mill Springs Sewer System Service Area
• Development Variance Permit DVP25F01 for Lot 1, Cowichan Valley Highway (PID: 025-771-621)
• Referral response regarding the Islands Trust Policy Statement, 2025
• Third quarter 2025 reports for Building Inspection and Bylaw Enforcement

The committee recommended that the CVRD undertake a feasibility study to evaluate acquiring the Cowichan Bay Waterworks District and approved up to $47,500 for the study. It also approved a budget amendment for Function 130, adding $12,500 to the operating reserve transfer and $12,500 to consultant fees. Additional actions included issuing a development variance permit, advising the Islands Trust Council, amending the Mill Springs Sewer System bylaw, and referring a covenant to staff.

• Recommended issuance of Development Variance Permit DVP25F01 – motion carried
• Advised Islands Trust Council that CVRD interests are unaffected by Trust Policy Statement 2025 – motion carried
• Recommended inclusion of PID 003-551-385 into Mill Springs Sewer Service Area and amendment of CVRD Bylaw No. 3711 – motion carried
• Recommended CVRD undertake feasibility study to evaluate acquisition of Cowichan Bay Waterworks District – motion carried
• Approved up to $47,500 funding from Electoral Feasibility Studies Function 130 for the study – motion carried
• Amended 2025 budget for Function 130: increased transfer from operating reserve by $12,500 and consultants by $12,500 – motion carried
• Referred covenant for Application No. RZ23A03 (Stonebridge) to staff for pedestrian‑friendly development direction – motion carried
• Committee recessed by consensus at 2:44 p.m. and resumed at 2:54 p.m. – motion carried

Governance Committee

The Governance Committee will consider approving a new dependent-care reimbursement policy for directors and increased stipends for committee chairs, as well as amending meeting schedules for 2026.

• Approve dependent-care reimbursement up to $2,500 annually per director
• Approve chair stipends of $90 and vice-chair stipends of $45
• Amend Board Procedure Bylaw for a 4-week rotational meeting schedule
• Amend Committee & Commission Procedure Bylaw to include Consent Agenda
• Review 2026 Board and Standing Committee meeting calendar

The Governance Committee approved in principle a dependent‑care reimbursement practice for directors up to $2,500 annually per director. It also approved staff preparation of required bylaw and policy amendments, and adopted a 4‑week rotational meeting calendar that adds a second Electoral Area Services Committee meeting and an evening meeting each month. Motions to increase stipends for committee chairs and to remunerate alternate electoral area directors were defeated.

• Approved in principle dependent‑care reimbursement up to $2,500 per director (carried)
• Approved staff preparation of bylaw and policy amendments (carried)
• Defeated additional remuneration for Committee Chairs and Vice‑Chairs
• Defeated remuneration for Alternate Electoral Area Directors attending commission meetings
• Approved 4‑week rotational board meeting schedule with second Electoral Area Services Committee meeting (carried)
• Approved inclusion of one evening meeting per month for Committee of the Whole or Board (carried)
• Approved amendment to Board Procedure Bylaw to incorporate new schedule (carried)
• Approved amendment to Committee & Commission Procedure Bylaw to update schedule and include Consent Agenda (carried)

Electoral Area A - Mill/Bay Malahat - Community Parks Advisory Commission

The Community Parks Advisory Commission will approve its agenda and adopt the July 3, 2025 meeting minutes. It will consider a referral from Development Services regarding Application SA24A03 for 2522 and 2528 Mill Bay Road. The commission is asked to recommend that the CVRD Board receive a cash-in-lieu payment equal to 5% of the land value, based on a market appraisal, if the subdivision is approved. The meeting will adjourn after these items.

• Approval of agenda as circulated
• Adoption of July 3, 2025 meeting minutes
• Recommendation for cash-in-lieu equal to 5% of land value for Application SA24A03 (2522 & 2528 Mill Bay Rd)
• Adjournment at 4:10 pm

The commission approved the meeting agenda and adopted the minutes from the July 3, 2025 meeting. It then recommended that the CVRD Board receive cash-in-lieu equal to 5% of the land value for Application SA24A03 (2522 and 2528 Mill Bay Rd), based on the applicant's market appraisal and pending subdivision approval. All motions were carried.

• Approved meeting agenda (motion carried)
• Adopted July 3, 2025 minutes (motion carried)
• Recommended cash-in-lieu of 5% of land value for Application SA24A03 (2522 & 2528 Mill Bay Rd) to CVRD Board (motion carried)

Regional District Board

The board will approve the meeting agenda and adopt the minutes from the October 8, 2025 meeting. It will consider CVRD Bylaw No. 4683 – Solid Waste Fees and Regulations Amendment Bylaw, 2025 for three readings and adoption. The board will also approve a one‑year Primary 911 Call Answering agreement with Central Island 911 Partnership and E‑Comm 911 and amend the 2025 Emergency Management budget by $22,000 each to the operating reserve transfer and capital vehicle expenditures.

• Adopt CVRD Bylaw No. 4683 – Solid Waste Fees and Regulations Amendment Bylaw, 2025 (three readings and adoption)
• Approve one‑year Primary 911 Call Answering agreement with Central Island 911 Partnership and E‑Comm 911 (Jan 1 – Dec 31 2025)
• Amend Function 109 – Emergency 9‑1‑1 budget: increase Transfer from Operating Reserve by $22,000 and Capital Expenditure – Vehicles and Machinery by $22,000
• Direct staff to prepare a letter of support to the Ministry of Environment for the mattress Extended Producer Responsibility program
• Adopt CVRD Bylaw No. 4681 – Cowichan Bay Sewer System Service Establishment (Boundary Extension) Amendment Bylaw, 2025

The board adopted the Solid Waste Fees and Regulations Amendment Bylaw (bylaw 4683) after three readings and also adopted the Cowichan Bay Sewer System Service Establishment Amendment (bylaw 4681). It approved a one‑year 911 service agreement with E‑Comm 911 and increased both the operating reserve and vehicle capital budget by $22,000 each. The board directed staff to prepare letters of support for the Together We Can health‑bed request and for a mattress Extended Producer Responsibility program. It also appointed new chairs for the Electoral Area Services Committee and ordered notices of bylaw contravention for two properties.

• Adopted CVRD Bylaw No. 4683 – Solid Waste Fees and Regulations Amendment (3rd reading)
• Adopted CVRD Bylaw No. 4681 – Cowichan Bay Sewer System Service Establishment Amendment
• Approved one‑year Central Island 911 Partnership agreement with E‑Comm 911
• Increased Transfer from Operating Reserve by $22,000 and Capital Expenditure for Vehicles by $22,000
• Directed staff to prepare a letter of support to the Minister of Health for additional beds for Together We Can
• Directed staff to prepare a letter of support to the Ministry of Environment and Parks for the mattress Extended Producer Responsibility program
• Appointed Director J. McClinton as Chair and Director B. Maartman as Vice Chair of the Electoral Area Services Committee
• Directed filing of Notices of Bylaw Contravention on title for Lot 2 Mayo Road Area F and Lot A Christie Road Area H

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on 2025-10-22 contains no listed items, only placeholders and procedural headings. No decisions, proposals, or discussions are detailed in the provided document.

Cowichan Lake Recreation Commission

The Cowichan Lake Recreation Commission is meeting to review a draft policy regarding commemorative recognitions for recreation facilities. The body will also seek direction on a kitchen license for Youbou Hall.

• Approval of draft Recreation Facility Policy – Commemorative Recognitions
• Direction on Youbou Hall Kitchen License
• Adoption of July 28, 2025 meeting minutes

The Cowichan Lake Recreation Commission approved the draft Recreation Facility Policy on commemorative recognitions, allocated $5,000 from the facilities maintenance budget to upgrade and license the Youbou Hall kitchen, and approved changes to the skating club display case and Kraken trophy placement. The request for Wall of Fame inductees was referred to the Town of Lake Cowichan. The meeting was formally adjourned at 2:52 PM.

• Agenda approved as amended (carried)
• Minutes of July 28, 2025 meeting adopted (carried)
• Item 9.1 (Facility Tour) moved ahead of Item 8.1 (Commemorative Recognition Policy) (carried)
• Draft Recreation Facility Policy – Commemorative Recognitions approved (carried)
• $5,000 allocated to upgrade and license Youbou Hall kitchen (carried)
• Historical items moved to south concourse display case and Kraken allowed trophy use (carried)
• Wall of Fame inductee request referred to Town of Lake Cowichan (carried)
• Meeting adjourned at 2:52 PM (carried)

Public Hearing

The Cowichan Valley Regional District is holding a public hearing to consider Bylaw No. 4373, which amends the Official Community Plan for the Electoral Areas. The meeting is scheduled for Monday, October 20, 2025, at 5:00 PM in the Boardroom at 175 Ingram Street in Duncan.

• Public Hearing for Bylaw No. 4373
• Review of Official Community Plan for Electoral Areas
• Public comment period open
• Written submissions available online

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to make recommendations to the Board regarding land use, bylaw contraventions, and infrastructure. Key discussions include a rezoning application and a telecommunications antenna proposal.

• Recommendation to deny a proposed telecommunications antenna at 2800 Roberts Road
• Referral of rezoning application RZ25E01 for 5611 Culverton Road to external agencies and First Nations
• Recommendation to file Notices of Bylaw Contravention on titles for Lot 2 Mayo Road and Lot A Christie Road
• Proposed amendment and renewal of Soil Deposit Permit SDC-20-05 (PID: 001-170-406)
• Recommendation to cease pursuit of a new public boat launch at West Shawnigan Lake Park

The committee amended the agenda, adopted the October 1 minutes, and recommended the corporate officer file notices of bylaw contravention for two properties. It also referred Application No. RZ25E01 (5611 Culverton Road) to multiple external agencies and First Nations. The Soil Deposit Permit SDC-20-05 was approved for amendment and renewal, and further planning for boat launch relocation at West Shawnigan Lake Park was authorized pending 2026 budget allocations.

• Agenda amendment approved (deletion of Item 6.3, addition of Item 6.4) – motion carried
• Adoption of October 1, 2025 minutes – motion carried
• Recommendation to file Notice of Bylaw Contravention for Lot 2 Mayo Road – motion carried
• Recommendation to file Notice of Bylaw Contravention for Lot A Christie Road – motion carried
• Referral of Application No. RZ25E01 (5611 Culverton Road) to 18 external agencies and First Nations – motion carried
• Amendment and renewal of Soil Deposit Permit SDC-20-05 (PID: 001-170-406) – motion carried
• Authorization for further planning of boat launch relocation feasibility at West Shawnigan Lake Park – motion carried

Committee of the Whole

The Committee of the Whole is reviewing recommendations for the Board regarding solid waste fee amendments and emergency service contracts. The body is also discussing provincial mattress recycling programs and regional park management.

• CVRD Bylaw No. 4683 – Solid Waste Fees and Regulations Amendment Bylaw, 2025
• Proposed $22,000 budget increase for an Emergency Management Radio Service truck body
• One-year Primary 911 Call Answering agreement with E-Comm 911 of Vancouver
• Proposed formal letter to the Ministry of Environment and Parks regarding the Mattress Extended Producer Responsibility program
• Stoney Hill Regional Park Management Plan planning process

The Committee of the Whole approved its agenda and adopted the September 10, 2025 minutes. It recommended a letter of support to the Minister of Health for additional beds at Together We Can, and a letter to the Ministry of Environment urging action on a mattress Extended Producer Responsibility program. The board was asked to consider a solid‑waste fee bylaw, amend the 2025 Emergency 9‑1‑1 budget by $22,000 each to operating reserve and capital, and approve a one‑year 911 primary‑call‑answering agreement with E‑Comm 911.

• Agenda approved (motion carried)
• Minutes of September 10, 2025 adopted (motion carried)
• Recommended Board send letter of support to Minister of Health for additional beds at Together We Can (motion carried)
• Recommended Board consider Solid Waste Fees and Regulations Amendment Bylaw No. 4683 for three readings and adoption (motion carried)
• Recommended 2025 Emergency 9‑1‑1 budget amendment: increase Transfer from Operating Reserve by $22,000 and increase Capital Expenditure – Vehicles and Machinery by $22,000 (motion carried)
• Recommended staff prepare formal letter to Ministry of Environment and Parks urging mattress Extended Producer Responsibility program, with press release and distribution to MLAs, UBCM, and Premier (motion carried)
• Approved one-year agreement between Central Island 911 Partnership and E‑Comm 911 for Primary 911 Call Answering from Jan 1 2025 to Dec 31 2025 (motion carried)

Regional District Board

The Cowichan Valley Regional District Board will approve the agenda and adopt minutes from the September 10 meeting. It will consider several funding recommendations, including $50,000 for an emergency shelter and supportive housing siting policy and $10,000 for the 2025 Cowichan Region Climate Gathering. The Board will also vote on a $54,000 contribution to the Yellowpoint‑Cedar‑Cassidy Water Budget Study and adopt a revised Bylaw Compliance and Enforcement Policy. The most significant decision is the purchase of a 2023 Fort Garry Freightliner Tactical Tender for the Malahat Volunteer Fire Service for $624,960, with related budget transfers.

• Approve purchase of 2023 Fort Garry Freightliner Tactical Tender for Malahat Fire Service – $624,960 (budget transfers of $475,167, $100,000, $49,793)
• Fund emergency shelter and supportive housing siting policy – up to $50,000 (Function 100 Strategic Investment)
• Allocate $10,000 from Function 131 Climate Action Program for the 2025 Cowichan Region Climate Gathering
• Allocate $54,000 from Function 532 to the Regional District of Nanaimo for the Yellowpoint‑Cedar‑Cassidy Phase 3 Water Budget Study
• Adopt revised Bylaw Compliance and Enforcement Policy (2025) repealing the 2017 version

The board approved up to $50,000 to fund the development of an emergency shelter and supportive housing siting policy. It also allocated $10,000 for the 2025 Cowichan Region Climate Gathering and $54,000 for the Cedar‑Yellow Point‑Cassidy water budget study. Additional actions included repealing the 2017 Bylaw Compliance and Enforcement Policy in favor of the 2025 version, granting $1,000 to the Duncan Cowichan Chamber of Commerce and $500 to the Quw'utsun Cultural Connections Society, and approving the inclusion of 4405 Telegraph Road into the Cowichan Bay Sewer Service Area.

• Approved up to $50,000 funding for emergency shelter and supportive housing siting policy (motion carried, opposed by Director Acton)
• Allocated $10,000 from Function 131 Climate Action Program for 2025 Cowichan Region Climate Gathering (motion carried, opposed by Director Acton)
• Allocated $54,000 from Function 532 for Cedar‑Yellow Point‑Cassidy Phase 3 Water Budget Study (motion carried)
• Repealed Bylaw Compliance and Enforcement Policy (2017) and approved the 2025 version (motion carried)
• Granted $1,000 to Duncan Cowichan Chamber of Commerce as Grant‑in‑Aid for Electoral Area B (motion carried)
• Granted $500 to Quw'utsun Cultural Connections Society as Grant‑in‑Aid for Electoral Area D (motion carried)
• Approved inclusion of 4405 Telegraph Road into Cowichan Bay Sewer Service Area and amendment of related bylaws (motion carried)
• Approved preparation and forwarding of OCP and Zoning Amendment Bylaws for Application No. RZ23I01 (8930 Meades Creek Road) and scheduled a public hearing (motion carried)

Cowichan South Recreation Commission

The Cowichan South Recreation Commission will approve the agenda, adopt the July 22 minutes, receive verbal reports on Kerry Park and Shawnigan Lake recreation centres, and vote to approve a draft Recreation Facility Policy for commemorative recognitions. The meeting will also include a closed‑session portion as required by the Community Charter.

• Approval of the agenda as circulated
• Adoption of the July 22, 2025 meeting minutes
• Verbal report from the manager on Kerry Park and Shawnigan Lake Community Centres
• Approval of the draft Recreation Facility Policy – Commemorative Recognitions
• Closed session of the meeting per Community Charter requirements

The commission approved the meeting agenda and adopted the minutes from the July 22, 2025 meeting. It directed staff to prepare a report comparing sand and soil for sports fields. The draft Recreation Facility Policy – Commemorative Recognitions was approved. The meeting was closed to the public and adjourned at 11:00 AM.

• Agenda approved (carried)
• July 22, 2025 minutes adopted (carried)
• Staff tasked to report on sand vs. soil for sports fields (carried)
• Draft Recreation Facility Policy – Commemorative Recognitions approved (carried)
• Meeting closed to public per Community Charter (carried)
• Meeting adjourned at 11:00 AM (carried)

Cowichan North Recreation Commission

The Cowichan North Recreation Commission will consider approval of the meeting agenda and adoption of the July 22, 2025 minutes. It will receive informational presentations on the Frank Jameson Community Centre and Fuller Lake Arena. A public input period will be offered for any agenda items before formal consideration. The meeting will conclude with a facility tour of Fuller Lake Arena.

• Approval of agenda
• Adoption of July 22, 2025 minutes
• Information report on Frank Jameson Community Centre
• Information report on Fuller Lake Arena
• Facility tour of Fuller Lake Arena

The Cowichan North Recreation Commission approved the meeting agenda (as amended), adopted the minutes from the July 22, 2025 meeting, and adjourned at 3:14 PM. No other substantive actions were taken.

• Approved agenda (amended) – carried
• Adopted July 22, 2025 minutes – carried
• Adjourned meeting at 3:14 PM – carried

Governance Committee

The Cowichan Valley Regional District Governance Committee is meeting on 2025-10-01. No specific agenda items, resolutions, or public hearings are detailed in the provided agenda package.

Electoral Area Services Committee

The Electoral Area Services Committee will approve its agenda, adopt minutes from September meetings, and consider a series of grant‑in‑aid requests, land‑use applications, bylaw amendments, and a telecommunications antenna proposal. It will also decide whether to purchase a 2023 Fort Garry Freightliner Tactical Tender for $624,960 for the Malahat Volunteer Fire Service.

• Purchase of a 2023 Fort Garry Freightliner Tactical Tender for $624,960 for Malahat Volunteer Fire Service
• Grant‑in‑Aid of $1,000 to the Duncan Cowichan Chamber of Commerce (Electoral Area B – Shawnigan Lake)
• Grant‑in‑Aid of $500 to the Quw'utsun Cultural Connections Society (Electoral Area D – Cowichan Bay)
• Telecommunication Referral TEL24D01 – antenna structure at 1994 Bartlett Road with fence, paint, and landscaping conditions
• Electoral Area B Zoning Amendment Bylaw No. 4689 – short‑term rental amendments for Shawnigan Lake

The Electoral Area Services Committee approved the purchase of a 2023 Fort Garry Freightliner Tactical Tender for $624,960 for the Malahat Volunteer Fire Service and amended the 2025 fire‑protection budget accordingly. It also approved two small grant‑in‑aid payments ($1,000 and $500) to local community groups, and adopted a statement of concurrence with a non‑combustible fence condition for a telecommunications antenna at 1655 Koksilah Road. Additional actions included water allocation policy recommendations, a heritage register addition, and a short‑term‑rental zoning amendment.

• Approved purchase of water tender for Malahat Fire Service ($624,960) and related budget transfers (CARRIED)
• Approved $1,000 grant‑in‑aid to Duncan Cowichan Chamber of Commerce (CARRIED)
• Approved $500 grant‑in‑aid to Quw'utsun Cultural Connections Society (CARRIED)
• Approved statement of concurrence with fence condition for telecom antenna at 1655 Koksilah Road (CARRIED)
• Approved letter of non‑concurrence for telecom antenna at 1994 Bartlett Road (CARRIED)
• Approved water allocation policy for Shawnigan Village Water System (CARRIED)
• Approved addition of Hillcrest Chinese Cemetery to Community Heritage Register (CARRIED)
• Approved public notice and forwarding of Short‑Term Rental Zoning Amendment Bylaw No. 4689 to Board (CARRIED)

Electoral Area Services Committee

The Electoral Area Services Committee will approve the agenda and adopt the minutes from the September 3 meeting. It will recommend to the Board the repeal of the 2017 Bylaw Compliance and Enforcement Policy and the adoption of the 2025 version. The Committee will also consider statements of concurrence for proposed telecommunications antenna structures at 2095 Dickson Road and 1655 Koksilah Road, and forward an agricultural land application for 1850 Myhrest Road to the Agricultural Land Commission.

• Repeal Bylaw Compliance and Enforcement Policy (2017) and adopt the 2025 version
• Statement of Concurrence for a telecommunications antenna at 2095 Dickson Road with painted monopole, fire‑smart landscaping, and non‑combustible fence
• Statement of Concurrence for a telecommunications antenna at 1655 Koksilah Road with non‑combustible fence
• Application ALR25D01 (1850 Myhrest Road) to be forwarded to the Agricultural Land Commission with support
• Inclusion of 4405 Telegraph Road into Cowichan Bay Sewer Service Area and related bylaw amendments

The Electoral Area Services Committee approved a replacement of the 2017 Bylaw Compliance and Enforcement Policy with the 2025 version. It also approved recommendations on multiple land‑use applications, including a telecom antenna at 2095 Dickson Road, a non‑concurrence for a telecom facility at 1655 Koksilah Road, and the inclusion of 4405 Telegraph Road into the Cowichan Bay Sewer Service Area. All items were carried without recorded vote tallies.

• Approved recommendation to file a Notice of Bylaw Contravention for Lot 6 Yellow Point Road (PID 028-844-700) – carried
• Approved Statement of Concurrence for telecom antenna at 2095 Dickson Road (PID 027-829-111) with landscaping and fence conditions – carried
• Approved Letter of non‑concurrence for telecom facility at 1655 Koksilah Road (PID 005-155-053) – carried
• Recommended Application ALR25D01 (1850 Myhrest Road, PID 026-509-300) be forwarded to the Agricultural Land Commission with support – carried
• Recommended Application RZ25H01 (4760 Brenton‑Page Road, PID 027-772-900) be referred to external agencies and First Nations for comment – carried
• Recommended Application RZ23I01 (8930 Meades Creek Road, PID 000-677-108) have OCP and Zoning Amendment bylaws prepared and forwarded for 1st/2nd reading, with a public hearing and covenants – carried
• Repealed Bylaw Compliance and Enforcement Policy (2017) and approved Bylaw Compliance and Enforcement Policy (2025) – carried
• Recommended inclusion of 4405 Telegraph Road into Cowichan Bay Sewer Service Area and amendment of related bylaws for three‑reading consideration – carried

Special Electoral Area Services Committee

The Special Electoral Area Services Committee will consider a referral from the Board concerning Bylaw No. 4373, the Official Community Plan for the Electoral Areas. Staff recommends accepting the proposed changes, moving the bylaw to a second reading with amendments, and reviewing it alongside the district’s five‑year financial, solid waste, and housing needs plans. The committee will also recommend that a public hearing be held on the bylaw.

• Approval of the agenda as circulated
• Public input period procedure (up to 15 minutes, 3‑minute comments)
• Referral of OCP for Electoral Areas Bylaw No. 4373 with recommendation for acceptance, second reading, and alignment with financial, solid waste, and housing reports
• Recommendation to hold a public hearing on Bylaw No. 4373
• Adjournment of the meeting

The committee appointed Director Maartman as Chair and approved the agenda. It moved to recommend to the Board that Bylaw No. 4373 – the Official Community Plan for the Electoral Areas – be accepted with the staff‑proposed changes, considered for a second reading, linked with the district’s five‑year financial and solid‑waste plans and housing‑needs reports, and that a public hearing be held. The meeting was adjourned at 11:25 AM.

• Director Maartman appointed Chair (Carried)
• Agenda approved as circulated (Carried)
• Recommended acceptance of staff‑proposed changes to Bylaw No. 4373 (Carried)
• Recommended Bylaw No. 4373 be considered for second reading, as amended (Carried)
• Recommended Bylaw No. 4373 be considered with five‑year financial and solid‑waste plans (Carried)
• Recommended Bylaw No. 4373 be considered with housing needs reports (Carried)
• Recommended a public hearing on Bylaw No. 4373 (Carried)
• Meeting adjourned at 11:25 AM (Carried)

Cowichan Core Recreation Commission

The Cowichan Core Recreation Commission will first approve its meeting agenda and adopt the minutes from its July 10, 2025 session. It will receive verbal reports from managers of the Cowichan Community Centre, Performing Arts Centre, Aquatic Centre and Sportsplex for information. The commission will then consider and vote to approve the draft Recreation Facility Policy – Commemorative Recognitions.

• Approve the meeting agenda
• Adopt minutes from the July 10, 2025 commission meeting
• Receive verbal reports from managers of the Community Centre, Performing Arts Centre, Aquatic Centre and Sportsplex (for information)
• Approve the draft Recreation Facility Policy – Commemorative Recognitions

The commission approved the meeting agenda (amended to remove item 8.4 and add a closed‑session item). It adopted the minutes from the July 10, 2025 meeting. The draft Recreation Facility Policy – Commemorative Recognitions was approved. The meeting was closed to the public, staff were asked to report on special‑event permits, the committee agreed to rise with a report on Item 11.1.1, and the meeting was adjourned.

• Approved agenda (amended to remove item 8.4 and add closed‑session item)
• Adopted minutes of July 10, 2025 meeting
• Approved draft Recreation Facility Policy – Commemorative Recognitions
• Closed meeting to the public per Community Charter
• Directed staff to report on management of special‑event permits
• Directed committee to rise with report on Item 11.1.1
• Adjourned meeting at 3:25 PM

Committee of the Whole

The Committee of the Whole will first approve the agenda and adopt minutes from previous meetings. It will consider several reports, including a recommendation to fund an emergency shelter and supportive housing siting policy with up to $50,000. Additional funding recommendations include $10,000 for a regional climate gathering and $54,000 for a water budget study. The meeting also includes a public input period and a question period for community members.

• Approve the agenda as circulated
• Adopt minutes from the Dec 13 2023 and July 23 2025 Committee of the Whole meetings
• Recommend up to $50,000 from Function 100 Strategic Investment for an emergency shelter and supportive housing siting policy
• Recommend $10,000 from Function 131 Climate Action Program for the 2025 Cowichan Region Climate Gathering
• Recommend $54,000 from Function 532 Drinking Water and Watershed Protection Program for the Phase 3 Water Budget Study (Yellowpoint‑Cedar‑Cassidy area)

The Committee of the Whole approved several recommendations, including $50,000 for an emergency shelter and supportive housing siting policy and $10,000 for a climate gathering. It also allocated $54,000 for a water budget study and endorsed a letter supporting the Ts’uubaa‑asatx reserve addition. Additional procedural items such as agenda amendment, minutes adoption, and a delegation extension were carried.

• Approved agenda amendment adding attachments A and B to item 6.3 (carried)
• Adopted minutes from Dec 13 2023 and July 23 2025 (carried)
• Extended public input delegation by 5 minutes (carried)
• Recommended staff appointment to the Homelessness Response Leadership Table (carried)
• Approved up to $50,000 funding for emergency shelter and supportive housing siting policy (carried)
• Allocated $10,000 from the 2025 Climate Action Program for the Cowichan Region Climate Gathering (carried)
• Allocated $54,000 for the Cedar‑Yellowpoint‑Cassidy Water Budget Study (carried)
• Recommended a letter to Indigenous Services Canada supporting the Ts’uubaa‑asatx reserve addition (carried)

Regional District Board

The Cowichan Valley Regional District Board approved several financial and operational items. It added a Vice‑Chair stipend of $7,750 and a Chair compensation increase of $7,221, both effective Jan 1 2026 and indexed to the Victoria BC CPI. The Board also extended municipal solid‑waste hauling and landfilling contracts with Marpole Transport Limited and Regional Disposal Company through Feb 29 2028, and approved a facility‑booking agreement with the Town of Lake Cowichan for the Little League and Centennial Park Ball Fields. Additional motions included a frontage exemption for 3068 Renfrew Road and other routine agenda items.

• Vice‑Chair stipend of $7,750 added, effective Jan 1 2026, CPI‑adjusted
• Chair compensation increase of $7,221 added, effective Jan 1 2026, CPI‑adjusted
• Extension of waste‑hauling contract with Marpole Transport Limited and landfilling contract with Regional Disposal Company, term Oct 1 2025 – Feb 29 2028
• Agreement with Town of Lake Cowichan for facility booking of Little League and Centennial Park Ball Fields, June 1 2025 – May 31 2030
• Frontage exemption approved for Application No. SA24B05 (3068 Renfrew Road) under Local Government Act

The board adopted five bylaws that extend the boundaries of water, fire‑protection and sewer service areas (Bylaws 4646, 4673, 4674, 4675 and 4679). It also approved extension agreements for municipal solid‑waste hauling and landfilling from October 1 2025 to February 29 2028, and authorized the installation of a sanitary sewer main for the Lodgepole Development. Compensation changes were approved, adding a Vice‑Chair stipend of $7,750 and a Chair additional compensation of $7,221, both effective January 1 2026 and indexed to the Victoria BC CPI.

• Adopted CVRD Bylaw No. 4646 – Honeymoon Bay Water System boundary extension (motion carried)
• Adopted CVRD Bylaw No. 4673 – Honeymoon Bay Well No. 2 boundary extension (motion carried)
• Adopted CVRD Bylaw No. 4674 – Mesachie Lake Fire Protection boundary extension (motion carried)
• Adopted CVRD Bylaw No. 4675 – Sentinel Ridge Sewer System boundary extension (motion carried)
• Adopted CVRD Bylaw No. 4679 – Shawnigan Village Water System boundary extension (motion carried)
• Approved extension agreements for municipal solid‑waste hauling and landfilling (Oct 1 2025 – Feb 29 2028) (motion carried)
• Approved installation of a sanitary sewer main in existing park lands and proposed park dedication lands for the Lodgepole Development (motion carried)
• Approved a Board Vice‑Chair stipend of $7,750 and Chair additional compensation of $7,221, both effective Jan 1 2026 and CPI‑adjusted (motion carried)

Governance Committee

The Governance Committee will approve the agenda, adopt the minutes from the July 16, 2025 meeting, and review a Board Remuneration – Additional Analysis report (three attached PDFs) for information. It will also allow a public input period, consider any new business, hold a public question period, and then adjourn.

• Approval of the agenda as circulated
• Adoption of minutes from the Special Governance Committee meeting of July 16, 2025
• Presentation of Board Remuneration – Additional Analysis (three attached PDFs) for information
• Public Input Period – up to 15 minutes total, with a maximum of 3 minutes per speaker
• Question Period – public may ask one question (and one follow‑up) on agenda items or other CVRD matters

The Governance Committee carried recommendations to adjust board director remuneration each year based on the prior year’s Victoria BC Consumer Price Index, effective January 1. It also approved a Vice‑Chair stipend of $7,750, set salaries at the 50th percentile for comparable local governments, and required an external remuneration review once per term. The existing director remuneration bylaw will be amended and staff will draft a new bylaw to take effect on January 1, 2027. Staff were also directed to explore a caregiver allowance for future consideration.

• Adjust director remuneration annually based on Victoria BC CPI (carried)
• Add Vice‑Chair stipend of $7,750, CPI‑adjusted annually (carried)
• Set director and Chair salaries to 50th percentile of local‑government cohort (carried)
• Require external remuneration review once per term, initiated at least one year before next election (carried)
• Amend existing director remuneration bylaw to incorporate recommendations (carried)
• Staff to prepare new remuneration bylaw effective January 1, 2027 (carried)
• Staff to explore caregiver allowance options and report back (carried)
• Amendment to include “benefits, i.e. total compensation” after the word “salary” (defeated)

Electoral Area Services Committee

The Electoral Area Services Committee will approve the meeting agenda and adopt the minutes from the July 16, 2025 session. It will vote on several staff recommendations, including extending the public input period to 30 minutes, filing a notice of bylaw contravention for 2440 Sommer Lane, granting a frontage exemption for 3068 Renfrew Road, and approving sanitary‑sewer main installations near Pratt Road, Alget Road and Lodgepole Road. The committee will also recommend that the Board adopt Official Community Plan Bylaw No. 4373 for the Electoral Areas and consider related public hearings and integration with financial and housing plans.

• Extend the public input period from 15 to 30 minutes (Item 4).
• Recommend filing a Notice of Bylaw Contravention on title for 2440 Sommer Lane (Item 6.1).
• Approve a frontage exemption for 3068 Renfrew Road under Section 512 of the Local Government Act (Item 6.2).
• Approve installation of CVRD sanitary sewer mains between Pratt Road and Alget Road, and between Alget Road and Lodgepole Road (Item 6.3).
• Recommend adoption of Official Community Plan Bylaw No. 4373 for the Electoral Areas (Item 6.5).

The Electoral Area Services Committee approved two CVRD sanitary sewer main installations, one within existing park lands and another within proposed park dedication lands. It also approved a frontage exemption for a subdivision at 3068 Renfrew Road and extended the public input period to 30 minutes. Additional recommendations on bylaws and director registrations for an economic summit were carried.

• Approved installation of CVRD sanitary sewer main within existing park lands between Pratt Road and Alget Road (carried)
• Approved installation of CVRD sanitary sewer main within proposed park dedication lands between Alget Road and Lodgepole Road (carried)
• Approved frontage exemption for subdivision application SA24B05 at 3068 Renfrew Road (carried)
• Extended public input period from 15 minutes to 30 minutes (carried)
• Recommended filing of Notice of Bylaw Contravention on title for PID 003-812-243 (carried)
• Recommended acceptance of changes to Official Community Plan Bylaw No. 4373 (carried)
• Registered five directors to attend the 2025 VIEA State of the Island Economic Summit (carried)
• Approved staff direction for Mill Bay (Stonebridge) streetlighting function and petition process (carried)

Regular Session Board

The agenda for the Cowichan Valley Regional District Board meeting on July 23, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural in nature.

Committee of the Whole

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed.

The Committee of the Whole approved the agenda and adopted the July 9 minutes. It recommended and approved the three‑year transit expansion plan (2026/27‑2028/29) and its inclusion in the budget. It also approved a $35,000 contribution agreement with Halalt First Nation for the Chemainus Watershed Initiative and the return of $35,000 to the Municipality of North Cowichan. The meeting was closed for negotiations, then reopened and adjourned.

• Agenda approved (motion carried)
• July 9 minutes adopted (motion carried)
• Three‑Year Transit Expansion Plan approved and budgeted (motion carried)
• Contribution agreement with Halalt First Nation for $35,000 approved (motion carried)
• $35,000 returned to Municipality of North Cowichan approved (motion carried)
• Meeting closed to public for negotiations (motion carried)
• Committee rose from closed session (motion carried)
• Meeting adjourned at 12:00 PM (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee meeting on July 16, 2025 has no listed agenda items. The provided document contains only boilerplate headings and no decisions, proposals, or discussions.

The committee approved five grant‑in‑aid requests totaling $6,500 for local community groups. It denied a frontage exemption for the subdivision at 3068 Renfrew Road. It required a public meeting and engineering studies before any zoning amendment for the 8545 Hemlock Street development. It recommended amending two Honeymoon Bay water system debt repayment bylaws to add new properties and forward them to the Board.

• Approved $1,000 grant to Cowichan Stewardship Roundtable (Electoral Area A) – motion carried
• Approved $1,000 grant to Quw’utsun Sta’lo’ Skweyul (Electoral Area I) – motion carried
• Approved $3,000 grant to Somenos Marsh Wildlife Society – motion carried
• Approved $500 grant to Cobble Hill Events Society – motion carried
• Approved $1,000 grant to Quw’utsun Cultural Connections Society – motion carried
• Recommended denial of frontage exemption for 3068 Renfrew Road subdivision – motion carried
• Recommended public information meeting and submission of stormwater, erosion, and traffic plans before zoning amendment for 8545 Hemlock Street – motion carried
• Recommended amendment of Honeymoon Bay water system debt repayment bylaws to include new properties and forward to Board – motion carried

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on July 9, 2025 contains no listed items beyond standard boilerplate headings. No decisions, proposals, or discussions are detailed in the provided document.

The Committee approved the meeting agenda and adopted the minutes from June 25, 2025. It extended a delegation presentation by five minutes and recommended that Bylaw No. 4650 be considered for three readings with written consents from participating councils. The Committee also recommended the district enter a three‑year emergency‑management services agreement with Malahat Nation. The meeting was closed, then reopened, and adjourned at 12:44 PM.

• Approved meeting agenda (motion carried)
• Adopted June 25, 2025 Committee of the Whole minutes (motion carried)
• Extended delegation presentation by 5 minutes (unanimous motion carried)
• Recommended Bylaw No. 4650 be considered for three readings and obtain written consents (motion carried)
• Recommended entering a three‑year emergency‑management agreement with Malahat Nation (motion carried)
• Closed the meeting to the public per Community Charter (motion carried)
• Risen from closed session without report (motion carried)
• Adjourned the meeting at 12:44 PM (motion carried)

Regular Session Board

The Cowichan Valley Regional District is holding its regular session for July 9, 2025. The agenda is procedural and does not list specific decisions or items for discussion.

The board approved the 2025‑26 annual operating agreement with BC Transit. It also granted first, second and third readings to several short‑term rental amendment bylaws for South Cowichan, Shawnigan Lake and Cowichan Bay areas. Additional actions included grant‑in‑aid payments to the Cobble Hill Events Society and approvals of various zoning and budget items.

• Approved 2025‑26 BC Transit annual operating agreement (motion carried)
• Granted 1st‑3rd reading to CVRD Bylaw No. 4653 – South Cowichan short‑term rental amendment (motion carried)
• Granted 1st‑3rd reading to CVRD Bylaw No. 4654 – Shawnigan Lake short‑term rental amendment (motion carried)
• Granted 1st‑3rd reading to CVRD Bylaw No. 4655 – Cowichan Bay (Marine) short‑term rental amendment (motion carried)
• Granted 1st‑3rd reading to CVRD Bylaw No. 4656 – Cowichan Bay (Upland) short‑term rental amendment (motion carried)
• Approved grant‑in‑aid $1,500 to Cobble Hill Events Society for Music In the Park series (motion carried)
• Approved grant‑in‑aid $500 to Cobble Hill Events Society for Music In the Park (electoral area A) (motion carried)
• Approved grant‑in‑aid $300 to Cobble Hill Events Society for Music In the Park (electoral area E) (motion carried)

Electoral Area Services Committee

The provided agenda contains only procedural software boilerplate and no specific business items. There are no decisions, proposals, or discussions listed in the record.

The committee approved an amendment to the Community Works Gas Tax Funding Policy and adopted water and sewer regulatory bylaws. It denied the development application for 3402 Kingburne Drive and approved several grant‑in‑aid payments for community events and cultural activities. The committee also approved a zoning amendment for 4781 Bench Road and a frontage exemption for a subdivision on Paldi Road.

• Amended and adopted Community Works Gas Tax Funding Policy (motion carried)
• Approved Water Systems Regulatory and Management Amendment Bylaw No. 4672 and Undetected Leak Policy changes (motion carried)
• Approved Sewer Systems Regulatory and Management Amendment Bylaw No. 4671 (motion carried)
• Denied Application No. RZ25B01 for 3402 Kingburne Drive (motion carried)
• Approved grant‑in‑aid $1,500 to Cobble Hill Events Society (Electoral Area C) for Music in the Park 2025 (motion carried)
• Approved grant‑in‑aid $500 to Cobble Hill Events Society (Electoral Area A) for Music in the Park 2025 (motion carried)
• Approved grant‑in‑aid $300 to Cobble Hill Events Society (Electoral Area E) for Music in the Park 2025 (motion carried)
• Approved grant‑in‑aid $1,000 to Qu’wutson Cultural Connections Society for Island Indigenous Food Gathering (motion carried)

Special Electoral Area Services Committee

The Special Electoral Area Services Committee agenda contains no listed items or decisions.

The committee approved its agenda. It referred the Finance Division report on the Community Works Gas Tax Funding Policy to the regular Electoral Area Services Committee meeting for further discussion. The committee recommended that Bylaw No. 4373 be amended to incorporate the changes outlined in the June 20 2025 report, including error corrections and Advisory Planning Commission recommendations. The meeting was then adjourned.

• Approved agenda (motion carried)
• Referred Finance Division report on Community Works Gas Tax Funding Policy to regular committee (motion carried)
• Recommended amendment to Official Community Plan Bylaw No. 4373 to include June 20 2025 changes (motion carried)
• Adjourned meeting (motion carried)

Committee of the Whole

The Cowichan Valley Regional District Committee of the Whole is scheduled to meet on June 25, 2025. The agenda text provided is procedural boilerplate with no specific decisions or topics listed.

The committee approved the agenda and adopted the minutes of the June 11, 2025 meeting. It recommended to the Board that the 2026 budget process and calendars be approved. It also recommended that the 2026 budget mandate be limited to a maximum of 2.5% with any enhancements funded from reserves. All motions were carried.

• Approved agenda (motion carried)
• Adopted minutes of June 11, 2025 meeting (motion carried)
• Recommended approval of 2026 budget process and calendars to Board (motion carried)
• Recommended 2026 budget mandate limit of 2.5% with enhancements from reserves (motion carried)

Special Committee of the Whole

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or projects listed for this meeting.

The committee approved the meeting agenda. It approved a motion to refer the preliminary findings of the Economic Development Cowichan Service Review to member municipalities for their councils' information and input. The meeting was adjourned at 4:13 PM.

• Approved agenda (motion carried)
• Referred Economic Development Service Review findings to member municipalities (motion carried)
• Adjourned meeting at 4:13 PM (motion carried)

Regular Session Board

The agenda contains no listed items. The meeting appears to be procedural with no specific decisions or discussions recorded.

The board amended the agenda, adopted the June 11 minutes, and approved several grant‑in‑aid allocations. It granted a $1,000 aid to Quw’utsun Cultural Connections Society and a $5,000 aid to the Ruxton Island Property Owners Association. The board gave first, second and third reading to Bylaw No. 4652 – South Cowichan Zoning Amendment. It approved a $225,000 contribution to the Cowichan Housing Corporation for the New Foundations Project and increased the 2025 Housing Trust Fund transfer by the same amount.

• Agenda amendment approved (motion carried)
• Adoption of June 11, 2025 minutes approved (motion carried)
• Grant‑in‑Aid $1,000 to Quw’utsun Cultural Connections Society approved (motion carried)
• Grant‑in‑Aid $5,000 to Ruxton Island Property Owners Association approved (motion carried)
• Bylaw No. 4652 – South Cowichan Zoning Amendment granted 1st, 2nd, 3rd reading (motion carried)
• Staff directed to conduct July public engagement for Little Beach Park (motion carried)
• Application RZ24A01 scheduled for Oct 15 Electoral Area Services Committee meeting (motion carried)
• $225,000 contribution to Cowichan Housing Corporation and budget amendment for Function 498 approved (motion carried)

Electoral Area Services Committee

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

The Electoral Area Services Committee approved a $1,000 grant‑in‑aid for the Quw’utsun Cultural Connections Society and accepted the Complete Communities Grant 2 Local Area Plan Implementation, Monitoring and Reporting Plan. It also accepted the Electoral Area draft Local Area Plans with changes from the engagement process. Additional actions included directing staff to begin public engagement for Little Beach Park in July 2025 and moving the Finance Division report to the July 2 meeting.

• Approved $1,000 grant‑in‑aid to Quw’utsun Cultural Connections Society
• Recommended Application No. RZ24A01 be considered at the Oct 15, 2025 meeting
• Directed staff to commence public engagement for Little Beach Park in July 2025
• Approved receipt of Complete Communities Grant 2 Local Area Plan Implementation, Monitoring and Reporting Plan
• Approved acceptance of Electoral Area draft Local Area Plans with engagement changes
• Defeated motion to have staff report on draft OCP, Local Area Plans and Zoning Bylaws by Sep 3, 2025
• Moved Finance Division report on Community Works Gas Tax Funding Policy to the July 2, 2025 meeting
• Closed session for litigation and appointment matters

Special Electoral Area Services Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed.

The committee approved the meeting agenda by motion. A verbal report on the Water Sustainability Act and Riparian Areas Protection Regulation was presented for information only. The meeting was adjourned by motion. No substantive decisions or approvals were made.

• Approved meeting agenda (motion carried)
• Adjourned meeting (motion carried)
• Received informational report on Water Sustainability Act (no decision)

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on 2025-06-11 contains no listed items or decisions.

The Committee approved the meeting agenda and allowed an alternate director to attend the closed session. It closed the meeting for litigation and negotiation matters, then reopened and adopted the May 14 minutes. The Committee recommended referring the Regional District Service Establishment Bylaw report to the Electoral Area Service Committee and approved a budget amendment that shifts funds among several line items. Consideration of the Youth Services Support report was postponed, and the meeting was adjourned at 11:22 a.m.

• Agenda approved (motion carried)
• Alternate Director McKay permitted to attend closed session (motion carried)
• Meeting closed to public for litigation/negotiation matters (motion carried)
• Committee rose without report and returned to open session (motion carried)
• May 14 minutes adopted (motion carried)
• Report on Regional District Service Establishment Bylaw referred to Electoral Area Service Committee (motion carried)
• Budget amendment approved: +$14,000 Capital – Vehicle and Machinery; –$4,000 SWMC Buildings‑Grounds; –$5,000 SWMC Asset Management; –$3,000 Peerless Asset Management; –$2,000 Meade Asset Management (motion carried)
• Youth Services Support report postponed until after fall service review (motion carried)

Regular Session Board

The Cowichan Valley Regional District Board meeting on June 11, 2025 did not list any agenda items. The agenda package contains only placeholders and no substantive items for discussion or decision.

The board approved the May 2025 Short‑Term Rental Bylaw Enforcement Policy, with Director Acton opposing. It also adopted a Board Correspondence Policy, approved two $1,000 Grant‑in‑Aid awards, denied the Kingburne Drive development application, and referred several director‑remuneration proposals back to the Governance Committee for further study.

• Approved May 2025 Short‑Term Rental Bylaw Enforcement Policy (motion carried, opposed by Director Acton)
• Adopted Board Correspondence Policy (motion carried)
• Approved $1,000 Grant‑in‑Aid to Duncan Cowichan Chamber of Commerce (motion carried)
• Approved $1,000 Grant‑in‑Aid to Cowichan Valley Youth Services Society (motion carried)
• Denied Application No. RZ25B01 (3402 Kingburne Drive) (motion carried)
• Referred Director remuneration adjustments (CPI‑based, external review, Vice‑Chair stipend, Chair stipend increase) back to Governance Committee (motion carried)
• Approved development of a Same Day Recommendation Policy (motion carried)
• Approved addition of a Vice‑Chair stipend of $7,750 effective Jan 1 each year (motion carried)

Electoral Area Services Committee

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed in the record.

The committee approved a $2,000 grant‑in‑aid for the PMR Rescue Society’s 75th anniversary celebration. It recommended issuing a development variance permit for 4110 Yellow Point Road and denied an application for 3402 Kingburne Drive. The committee accepted an amended amenity contribution and a required sewer capacity assessment for the Hutchinson Road project, and sent a draft bylaw policy back to staff for revision. It also approved sending a letter to BC Transit requesting a meeting and funding for transit expansion.

• Approved $2,000 grant‑in‑aid to PMR Rescue Society (motion carried)
• Recommended issuance of Development Variance Permit No. DVP25H01 for 4110 Yellow Point Road (motion carried)
• Recommended denial of Application No. RZ25B01 for 3402 Kingburne Drive (motion carried)
• Accepted amended voluntary amenity contribution and required sewer capacity assessment for Application No. RZ21C02 (Hutchinson Road) (motion carried)
• Referred draft Bylaw Compliance and Enforcement Policy back to staff for updates (motion carried)
• Approved sending a letter to BC Transit requesting a meeting and transit expansion funding (motion carried)

Electoral Area Services Committee

The Cowichan Valley Regional District Electoral Area Services Committee is scheduled to meet on May 21, 2025, to discuss a standard agenda package. The meeting is currently listed as a procedural item with no specific decisions or public hearings attached to the record.

• Electoral Area Services Committee meeting
• Meeting date: 2025-05-21
• Procedural agenda package
• No specific decisions or public hearings attached

The committee approved two $1,000 grant‑in‑aid recommendations for the Duncan‑Cowichan Chamber of Commerce and the Cowichan Valley Youth Services Society. It recommended that CVRD Bylaw No. 4652 – South Cowichan Zoning Amendment be sent to the Board for first, second and third readings, with a public hearing prohibited and a restrictive covenant registered. The committee also approved changes to short‑term‑rental bylaws, the Short‑Term Rental Bylaw Enforcement Policy, and the use of remaining Local Government Housing Initiatives grant funds for drainage consulting and the Comprehensive Zoning Bylaw project.

• Approved $1,000 grant‑in‑aid to Duncan Cowichan Chamber of Commerce (motion carried)
• Approved $1,000 grant‑in‑aid to Cowichan Valley Youth Services Society (motion carried)
• Recommended forwarding CVRD Bylaw No. 4652 – South Cowichan Zoning Amendment for 1st, 2nd and 3rd reading and prohibiting a public hearing (motion carried)
• Recommended registering a restrictive covenant to protect vegetated buffer and limit subdivisions for Bylaw No. 4652 (motion carried)
• Approved amendment to short‑term‑rental bylaws: remove use changes, add prohibition except where permitted, reinstate 95 m² suite limit (motion carried)
• Recommended forwarding draft short‑term‑rental and miscellaneous zoning amendment bylaws to Board for 1st and 2nd reading, with no public hearing (motion carried)
• Approved the May 2025 Short‑Term Rental Bylaw Enforcement Policy (motion carried)
• Directed use of remaining Local Government Housing Initiatives grant funding for drainage consultant and Comprehensive Zoning Bylaw project (motion carried)

Regular Session Board

The provided agenda text contains only procedural software boilerplate and navigation elements. There are no specific decisions, proposals, or discussion items listed.

The board adopted a series of new bylaws covering nuisance regulation, unsightly premises, offence notice enforcement, and residential curbside collection. It approved grant‑in‑aid payments totaling $8,750 to four community groups and directed staff to pause proactive short‑term rental enforcement. The board also approved letters of support and concurrence for a local folk guild grant application and a telecommunications facility proposal.

• Adopted CVRD Bylaw No. 4615 – Nuisance Regulation Service Establishment Bylaw, 2025 (motion carried)
• Adopted CVRD Bylaw No. 4628 – Unsightly Premises and Abandoned Property Bylaw, 2025 (motion carried)
• Adopted CVRD Bylaw No. 4647 – Bylaw Offence Notice Enforcement Amendment Bylaw, 2025 (motion carried)
• Adopted CVRD Bylaw No. 4641 – Residential Curbside Collection Bylaw, 2025 (motion carried)
• Approved grant‑in‑aid payments of $1,000, $2,000, $750 and $5,000 to four community groups (motion carried)
• Directed staff to pause proactive enforcement of short‑term rentals until a feasibility report is provided (motion carried)
• Approved a letter of support for the Cowichan Folk Guild’s Destination Events Program Grant application (motion carried)
• Approved a letter of concurrence to Innovation, Science and Economic Development Canada for the proposed telecom facility at 2979 Allenby Road (motion carried)

Committee of the Whole

The provided agenda text contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

The Committee of the Whole approved the meeting agenda and adopted the April 23 minutes. It recommended staff draft UBCM resolutions, request ministerial meetings on water licensing and highway safety, and approved a budget amendment and water‑conservation program. The emergency warming centre report was referred to the Board with specific actions for municipal collaboration and provincial advocacy.

• Approved agenda (motion carried)
• Adopted minutes of April 23, 2025 (motion carried)
• Extended delegation by 10 minutes (unanimous)
• Recommended staff draft UBCM resolutions on transit scoring, derelict vessels, and scotch broom (motion carried)
• Recommended request meetings with Ministers on water licensing and Trans‑Canada Highway safety and send joint letter (motion carried)
• Approved 2025 budget amendment: +$27,000 sale of assets, -$8,000 minor capital, -$18,000 R&M building, +$53,000 capital buildings (motion carried)
• Approved implementation of educational component of regional water conservation program and development of incentive program for 2026 budget (motion carried)
• Referred emergency warming centre report to Board with actions to request municipal staff resources, continue support, and advocate for provincial shelter support (motion carried)

Electoral Area Services Committee

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports. No business items were listed for this meeting.

The Electoral Area Services Committee adopted the minutes from three prior meetings and approved four grant‑in‑aid requests totaling $8,750. It also approved a letter of non‑concurrence to a federal agency on a telecom facility and endorsed an amendment to the Comprehensive Zoning Bylaw Project Charter. A motion to refer a development application to two electoral areas was defeated, while a recommendation to forward the same application to the Agricultural Land Commission was approved.

• Approved $1,000 grant to Shawnigan Cobble Hill Farmers Institute & Agricultural Society (C1)
• Approved $2,000 grant to Duncan Cowichan Chamber of Commerce for Visitor Centre (C2)
• Approved $750 grant to Cowichan Lake Lady of the Lake Society for Ambassador Program (C3)
• Approved $5,000 grant to Cowichan Green Community for Food Hub interior construction (C4)
• Approved letter of non‑concurrence to Innovation, Science and Economic Development Canada on 2979 Allenby Road telecom proposal (R1)
• Defeated motion to refer Application ALR25B01 (2190 Forrest Road) to Electoral Areas B and E for comment (R2)
• Approved forwarding of Application ALR25B01 to Agricultural Land Commission with recommendation for a no‑further subdivision covenant (R2)
• Approved endorsement of the amended Comprehensive Zoning Bylaw Project Charter (R4)

Special Board

The agenda for the Cowichan Valley Regional District Special Board on 2025-04-30 contains no listed items. It appears to be a procedural placeholder without decisions or discussions. No concrete actions, contracts, or hearings are detailed.

The board amended the agenda and approved it, received the 2024 audit findings report, and approved the district’s 2024 financial statements. It voted to hold a closed session for discussion of objectives, measure and progress reports, then rose without report to resume the open meeting. The meeting was adjourned at 3:40 p.m.

• Amended agenda and approved it (motion carried)
• Received 2024 audit findings report (motion carried)
• Approved 2024 financial statements (motion carried)
• Authorized closed session per Community Charter (motion carried)
• Rose from closed session without report (motion carried)
• Adjourned meeting at 3:40 p.m. (motion carried)

Special Electoral Area Services Committee

The agenda for the April 30, 2025 meeting of the Cowichan Valley Regional District Special Electoral Area Services Committee contains no listed items or decisions. It appears to be a placeholder with no substantive business. No contracts, rezoning, or policy matters are presented.

The board approved the agenda as amended, received the 2024 audit findings report and approved the district’s 2024 financial statements. It also moved to a closed session to discuss objectives, measure and progress reports, then returned to open session and adjourned the meeting.

• Agenda approved as amended
• Audit Findings Report for 2024 received
• 2024 Financial Statements approved
• Meeting moved to closed session per Community Charter
• Board rose from closed session without report
• Meeting adjourned at 3:40 PM

SPECIAL Hospital Board

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed.

Regular Session Board

The agenda for the Cowichan Valley Regional District regular session on 2025-04-23 contains no listed items. It only includes placeholders and procedural headings without any decisions, proposals, or discussions.

The board approved a $100,000 grant application to the Union of British Columbia Municipalities for Next Generation 911 mobile CAD systems. It also approved $14,900 in sport tourism event grants and multiple grant‑in‑aid allocations for youth services, conservation, and community projects. Additionally, the board endorsed a low‑carbon fuel credit agreement and granted first and second reading of CVRD Bylaw No. 4636 – Official Community Plan for Electoral Areas.

• Approved $100,000 grant application to UB​C Municipalities for Next Generation 911 CAD systems
• Approved $14,900 total sport tourism event grants to 11 organizations
• Approved low‑carbon fuel credit aggregation agreement with Community Energy Association
• Approved $1,000 grant‑in‑aid to Mill Bay & District Conservation Society for Coho Salmon project
• Approved $2,000 grant‑in‑aid to Cowichan Valley Youth Services for Area A counselling services
• Approved $3,000 grant‑in‑aid to Cowichan Valley Youth Services for Cowichan Station youth counselling
• Approved exemption of Lot A (6001 Paldi Road) from minimum parcel frontage requirement
• Granted first and second reading of CVRD Bylaw No. 4636 – Official Community Plan for Electoral Areas

Committee of the Whole

The provided agenda text contains only procedural software interface elements and boilerplate. There are no specific decisions, proposals, or discussion items listed.

The Committee appointed Director Morrison as Acting Chair and approved the meeting agenda. Minutes from the April 9, 2025 Committee meeting were adopted, and a delegation was extended by 10 minutes. The Board was recommended to submit a grant application of up to $30,000 to Canada Heritage’s Canada Cultural Spaces Fund for lighting and art‑gallery upgrades at the Cowichan Performing Arts Centre. The meeting was closed for a portion, then reopened and adjourned.

• Director Morrison appointed Acting Chair (motion carried)
• Agenda approved (motion carried)
• Minutes of April 9, 2025 adopted (motion carried)
• Delegation extended by 10 minutes (motion carried unanimously)
• Recommend submitting up to $30,000 grant to Canada Cultural Spaces Fund (motion carried)
• Meeting closed to public under Community Charter (motion carried)
• Committee rose from closed session (motion carried)
• Meeting adjourned at 11:25 AM (motion carried)

Special Electoral Area Services Committee

The agenda document contains no listed items, decisions, or discussion topics. It appears to be a placeholder with only generic headings and no substantive content. Consequently, the committee has no concrete business to decide or discuss at this meeting.

The committee approved the meeting agenda. After reviewing the Regional Growth Strategy Initiation, members voted to recommend postponing its consideration until the Modernized Official Community Plan is complete and adopted. The meeting was then adjourned. All motions were carried.

• Agenda approved (motion carried)
• Recommended postponement of Regional Growth Strategy Initiation until Modernized Official Community Plan is adopted (motion carried)
• Meeting adjourned (motion carried)

Electoral Area Services Committee

The agenda for the Cowichan Valley Regional District Electoral Area Services Committee on 2025-04-16 contains no listed items. It appears to be a placeholder or procedural document with no decisions or discussions recorded. No motions, contracts, or hearings are identified.

The committee approved its agenda and adopted the previous meeting's minutes. It recommended and approved a block of 13 grant‑in‑aid requests totaling $23,750 for various community projects. It approved several development actions, including exempting a lot from frontage requirements, referring a telecom referral back to staff, and issuing a variance permit. It also approved a $100,000 grant application for Next Generation 911 CAD systems, directed staff to draft a Community Works Gas Tax Funding Policy, and endorsed the OCP project charter with a public information meeting.

• Approved agenda and adopted minutes (motion carried)
• Recommended and approved block grant‑in‑aid requests C1‑C13 totaling $23,750 (motion carried)
• Exempted Lot A in Subdivision SA23F07 from minimum parcel frontage requirement (motion carried)
• Referred telecom referral TEL25E01 back to staff for further review (motion carried)
• Issued Development Variance Permit DVP25E01 for 3630 Cavin Road (motion carried)
• Approved $100,000 grant application for Next Generation 911 CAD systems (motion carried)
• Directed staff to develop a draft Community Works Gas Tax Funding Policy (motion carried)
• Endorsed OCP project charter and called a public information meeting on Bylaw No. 4373 (motion carried)

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on April 9, 2025 contains no listed items. No decisions or discussions are recorded in the provided document. The meeting appears to be procedural with no substantive agenda items.

The Committee of the Whole deferred the transit fare change to August 31 2025. It approved staff pursuing a Low Carbon Fuel Standard credit agreement and directing credit‑sale revenue to CVRD facilities with charging stations. It postponed the Regional Growth Strategy initiation to the April 23, 2025 meeting, moved the recommendation to the Board on April 9 2025, referred related items to the April 16, 2025 Electoral Area Services Committee, and adopted a comprehensive motion establishing the strategy, inter‑governmental cooperation, notifications, and steering and advisory committees.

• Deferred transit fare change to August 31, 2025 (motion carried)
• Approved staff to pursue Low Carbon Fuel Standard credit agreement with Community Energy Association (motion carried)
• Directed revenue from credit sales to be allocated to CVRD facilities with charging stations (motion carried)
• Postponed Regional Growth Strategy initiation to the April 23, 2025 Committee of the Whole meeting (motion carried)
• Moved recommendation on Regional Growth Strategy to the Board on April 9, 2025 (motion carried)
• Referred Regional Growth Strategy items to the April 16, 2025 Electoral Area Services Committee (motion carried)
• Adopted motion establishing Regional Growth Strategy, inter‑governmental cooperation, notifications to neighboring jurisdictions, and creation of steering and advisory committees (motion carried)

Regular Session Board

The provided agenda text contains only procedural software interface elements and boilerplate. There are no specific decisions, proposals, or discussion items listed.

The board approved a request to invite the Cowichan Housing Association to present. It approved the 2025‑2028 ice arena fee schedules and amended the recreation fee policy to remove “School Out Days.” The board deferred the transit fare change to August 31, 2025 and referred a motion to start a Regional Growth Strategy, including notifying other governments and forming steering committees. It also approved several grants, issued two development variance permits, and appointed a member to the Electoral Area E Advisory Planning Commission.

• Invited Cowichan Housing Association to present to the board (motion carried)
• Approved 2025‑2028 Ice Arena Fee Schedule and removed “School Out Days” from rate definitions (motion carried)
• Deferred Cowichan Valley Transit Services fare change to August 31 2025 (motion carried)
• Referred Regional Growth Strategy initiation to the Electoral Area Services Committee, including notification to multiple governments and creation of steering committees (motion carried)
• Approved $2,000 grant to Saltair District Residents Association for Halloween event (motion carried)
• Approved $1,000 grant to Chemainus Elementary Parents Advisory Council for fundraising event (motion carried)
• Issued Development Variance Permit No. DVP24B03 for 2633 Wylde Wood Avenue (motion carried)
• Appointed Karin Lengger to the Electoral Area E Advisory Planning Commission (motion carried)

Electoral Area Services Committee

The agenda for the Cowichan Valley Regional District Electoral Area Services Committee on 2025-04-02 contains no listed items. It appears to be a procedural placeholder without specific decisions, proposals, or discussions.

The committee approved two grant‑in‑aid recommendations of $2,000 and $1,000 for local community groups. It voted to issue two development variance permits for properties on Wylde Wood Avenue and Baldy Mountain Road. The committee referred a rezoning application at Okotoks Drive and Meadow Way to numerous external agencies and First Nations and directed preparation of related bylaws. It also recommended drafting bylaws to repeal four Marble Bay Sewer System bylaws.

• Approved $2,000 grant to Saltair District Residents Association (grant‑in‑aid)
• Approved $1,000 grant to Chemainus Elementary Parents Advisory Council (grant‑in‑aid)
• Recommended issuance of Development Variance Permit DVP24B03 for 2633 Wylde Wood Avenue
• Recommended issuance of Development Variance Permit DVP25B01 for 1785 Baldy Mountain Road
• Recommended CVRD not comment to Liquor and Cannabis Regulation Branch on Holocene Distilling lounge area
• Referred Application RZ24A04 (240 Okotoks Drive & 296 Meadow Way) to multiple agencies and First Nations; directed OCP and zoning amendment bylaws preparation
• Recommended drafting bylaws to repeal Marble Bay Sewer System Bylaws No. 2824, 2823, 2809, and 2792

Committee of the Whole

The Committee of the Whole agenda for March 26, 2025 contains no listed items or decisions. The document only shows placeholders and no substantive agenda content. No items are proposed, discussed, or decided.

The Committee recommended that staff submit a proposal for up to $400,000 to the BC Disaster Resiliency and Innovation Fund for tsunami modelling, and the Board endorsed the project and agreed to cover any cost overruns. It also approved recommendations to proceed with Stage 2 engagement of the Regional Parks & Trails Master Plan in September 2025, to enter a five‑year Master Services Agreement with MMBC Recycling Inc., and to enter a five‑year Municipal Type Service Agreement with several member municipalities. All motions were carried.

• Approved recommendation to submit up to $400,000 disaster resiliency fund proposal (motion carried)
• Approved Board support for the project and commitment to cover cost overruns (motion carried)
• Approved recommendation to proceed with Stage 2 engagement of the Regional Parks & Trails Master Plan in September 2025 (motion carried)
• Approved recommendation to enter a five‑year (2025‑2029) Master Services Agreement with MMBC Recycling Inc. (motion carried)
• Approved recommendation to enter a five‑year (2025‑2029) Municipal Type Service Agreement with Municipality of North Cowichan, Town of Ladysmi th, Town of Lake Cowichan, and City of Duncan (motion carried)
• Approved agenda (motion carried)
• Adopted minutes of February 26 2025 meeting, amended to include Director Justice (motion carried)
• Adjourned meeting at 11:15 AM (motion carried)

Regular Session Board

The agenda for the Cowichan Valley Regional District Board meeting on 2025-03-26 contains no listed items. It appears to be a placeholder with no substantive decisions or discussions recorded. No decisions, proposals, or public hearings are identified in the provided document.

The board approved a $148,872 reallocation from the 2023‑2024 Climate Action Program to fund the Regional Three‑stream Curbside Collection Program and adjusted related budget items. It also approved a letter of support for the City of Duncan’s Canada Housing Infrastructure Fund application for a water‑reservoir replacement and expansion. Several Grant‑in‑Aid payments ranging from $200 to $3,000 were approved for community groups, and a Development Variance Permit for 2528 Mill Bay Road was issued.

• Reallocated $148,872 from Climate Action Program to Regional Three‑stream Curbside Collection Program (motion carried)
• Approved letter of support for City of Duncan Canada Housing Infrastructure Fund water‑reservoir project (motion carried)
• Granted $1,000 to Royal Canadian Marine Search and Rescue Station 34 (motion carried)
• Granted $2,000 to Frances Kelsey Dry Grad Committee (Shawnigan Lake) (motion carried)
• Granted $3,000 to Cowichan Valley Primary Care Society (Cobble Hill) (motion carried)
• Granted $500 to Frances Kelsey Dry Grad Committee (Cowichan Bay) (motion carried)
• Granted $200 to Frances Kelsey Dry Grad Committee (Cowichan Station/Sahtlam/Glenora) (motion carried)
• Issued Development Variance Permit No. DVP25A01 for 2528 Mill Bay Road (motion carried)

Electoral Area Services Committee

The Electoral Area Services Committee agenda for March 19, 2025 contains no listed items. The meeting appears to be procedural with no decisions or discussions recorded in the agenda.

The Electoral Area Services Committee approved several recommendations, including $1,000 and $3,000 grant‑in‑aid awards, referring the Official Community Plan bylaw to advisory planning commissions, and discharging specific covenants. It also directed a workshop on the draft bylaw and forwarded an agricultural land reserve application without comment. The committee reallocated the remaining $148,872 from the 2023‑2024 Climate Action Program to the Regional Three‑stream Curbside Collection Program with corresponding budget adjustments.

• Recommended $1,000 Grant‑in‑Aid to George Pringle Memorial Camp (motion carried)
• Recommended $3,000 Grant‑in‑Aid to Cowichan Valley Cooperative Marketplace (motion carried)
• Recommended CVRD Bylaw No. 4373 be referred to all Advisory Planning Commissions except A, C, I for comment and 60‑day feedback (motion carried)
• Recommended a workshop on the Draft Official Community Plan bylaw be organized (motion carried)
• Recommended discharge of Covenants FB109779 & FB306746 from title of Lot 1, Blocks 117 and 180, Cowichan Lake District (motion carried)
• Recommended forwarding Soil and Fill Use application (ALR24D01) to Agricultural Land Commission without comments (motion carried)
• Recommended preparation and forwarding of OCP and Zoning Amendment bylaws for Hutchinson Road application, scheduling a public hearing, and required studies and covenants (motion carried)
• Recommended reallocating $148,872 remaining climate‑action funding to the Regional Three‑stream Curbside Collection Program with budget adjustments (motion carried)

Special Board

The Special Board meeting agenda for Cowichan Valley Regional District on March 12, 2025 contains no listed items. It appears to be a procedural placeholder without substantive decisions or discussions.

Electoral Area Services Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, proposals, or discussion items listed for this meeting.

SPECIAL Hospital Board

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Committee of the Whole

The Committee of the Whole meeting on February 26, 2025, contains no listed agenda items. The agenda package shows only placeholders and no decisions, contracts, or hearings. As a result, the meeting appears to be procedural in nature.

Regular Session Board

The Cowichan Valley Regional District Board meeting on February 26, 2025 did not provide any agenda items. Consequently, no decisions, discussions, or votes were documented for this session. The agenda appears to contain only procedural placeholders.

Electoral Area Services Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Committee of the Whole

The provided agenda text contains only procedural software interface elements and boilerplate. There are no specific decisions, proposals, or discussion items listed.

Regular Session Board

The agenda for the Cowichan Valley Regional District Board meeting on 2025-02-12 contains no listed items and appears to be only procedural boilerplate.

Electoral Area Services Committee

The agenda for the February 5, 2025 meeting of the Electoral Area Services Committee contains no listed items. It appears to be a procedural placeholder without substantive decisions or discussions.

Committee of the Whole

The agenda for the Cowichan Valley Regional District Committee of the Whole on Jan 22, 2025 contains no specific items. It only includes generic headings, video placeholders, and software credit information. No decisions, proposals, or discussions are detailed.

Regular Session Board

The provided agenda text contains only procedural software interface elements and boilerplate. There are no specific decisions, proposals, or discussion items listed in the record.

Special Board

The agenda contains no listed items or decisions; it appears to be a procedural placeholder.

Special Electoral Area Services Committee

The agenda for the Cowichan Valley Regional District Special Electoral Area Services Committee on 2025-01-15 contains no listed items, only generic placeholders and interface elements. No decisions, proposals, or discussions are detailed in the provided document.