Elliot Lake public meetings in 2023
30 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council - Special
The Elliot Lake City Council meeting includes a report regarding the recruitment of a Chief Administrative Officer. This item may be discussed in closed session to protect personal information under the Municipal Act. The agenda also includes a confirmatory by-law for the proceedings of this meeting.
- Recruitment of Chief Administrative Officer
- By-Law 23-115 (Confirmatory By-Law)
Council - Special
The City Council is reviewing the adoption of 2024 user fees for various municipal services. The meeting also includes discussions regarding wood structure repairs at the Centennial Arena and physician recruitment efforts.
- Adoption of 2024 User Fees via By-Law 23-113
- Centennial Arena targeted wood structure repairs
- Physician recruitment efforts
- Review of Legal and Integrity Commissioner fees
Finance and Administration Committee
The committee will review proposed 2024 user fees for municipal services such as recreation, fire, and library programs. Members will also examine the November 2023 unaudited financial statement of position. A presentation on procurement policy training is also scheduled.
- Review of 2024 user fees for departments including recreation, cemetery, animal services, and fire
- Presentation regarding procurement policy education and training
- Examination of November 2023 unaudited financial statements
Age Friendly Advisory Committee - Special
The provided document contains only procedural metadata and software interface text. There are no specific topics, discussions, or decisions listed for this meeting.
COUNCIL
The Council will review a final presentation of the Strategic Plan. Discussion includes several land acquisition and sale updates, as well as an operational plan for a cultural facility at 40 Hillside Drive North.
- Strategic Plan final presentation by Tim Dobbie Consulting Ltd.
- Proposed purchase of 255 Highway 108
- Update on property acquisition on Fox Drive
- Update on sale of lands on Oakland Blvd
- Proposal for electric vehicle charging stations at 40 Hillside Drive North with a $29,000 budget upside
Police Services Board
The Police Services Board will review monthly correspondence from the OPP covering July through October 2023. The board will also receive a response letter regarding 911 answering times.
- OPP Monthly Reports for July, August, September, and October 2023
- 911 Answering Time response letter from Scott Hlady
Economic Development Standing Committee
The committee will consider several corporate reports including winter outdoor ice rinks and electric vehicle charging. The meeting also includes a memo regarding economic development department activity.
- Report on 2024 Winter Outdoor Ice Rinks
- Application to the ChargeON EV Charging Grant
- Memo regarding Economic Development Department Activity
Recreation and Culture Standing Committee
The Recreation and Culture Standing Committee will review reports regarding the 2024 YMCA Summer Day Camp and a facility operating plan for 40 Hillside Drive North. The meeting also includes presentations on a performing arts centre and a naming contest for the Downtown Arts Centre.
- YMCA of Northeastern Ontario Summer Day Camp presentation
- ARIEL presentation on developing a Performing Arts Centre in the Elliot Lake United Church Building
- Report on 2024 YMCA Summer Day Camp
- 40 Hillside Drive North Facility Operating Plan
- Downtown Arts Centre Naming Contest memo
COUNCIL
The Elliot Lake City Council will review tender results for the Hillside Drive reconstruction project and a service agreement for arena inspections. The agenda also includes tax sale updates for Hergott Avenue and Forest Place. Additionally, council will consider a temporary road closure on Ontario Avenue for the Santa Claus Parade.
- Hillside Drive Reconstruction tender results
- Service agreement with WRD for Arena Inspection and Winter Shoring Design
- Tax sale by public tender for 33 Hergott Avenue
- Tax sale by public tender for 19 Forest Place
- Temporary road closure on Ontario Avenue for the Santa Claus Parade
Council - Special
The City Council is reviewing a proposed lease of municipal property to the Mt. Dufour Ski Area along with an operating Memorandum of Understanding. The agenda also includes a report on structure mitigation efforts at Centennial Arena.
- By-Law 23-106: Lease agreement for lands with Mt. Dufour Ski Area
- By-Law 23-107: Memorandum of Understanding for the operation of the Ski Hill
- Report on Centennial Arena wood structure shoring and canvas efforts
Age Friendly Advisory Committee
The committee will review several member reports regarding local programming and facilities. Discussions include updates on the library, a permanent outdoor rink, city events, and Collins Hall programming.
- Library report by Caily Robinson
- Library Programs report by Laurel Gunning
- Permanent Outdoor Rink report by Caily Robinson
- Upcoming City Events report by Caily Robinson
- Collins Hall Programming report by Caily Robinson
Accessibility Advisory Committee
The committee will review the 2023 Accessibility Compliance Report and a specialized transit audit. Discussions include a proposed ramp at Rexall Parking Area and a crosswalk at Elizabeth Walk. The agenda also includes reviews of accessibility policies and secondary suites proposals.
- Woodlands Cemetery accessibility audit
- Ramp from Rexall Parking Area to Lower Parking Area
- Crosswalk at Top of Elizabeth Walk
- Accessible Secondary Suites Proposal
- 2023 Accessibility Compliance Report
COUNCIL
The City Council is reviewing by-laws to amend animal control fees and authorize a contract with Science North for Winterfest 2024. The agenda also includes a proposed lease agreement for lands adjacent to 83 St. Laurent Place.
- Lease agreement for lands adjacent to 83 St. Laurent Place
- Amendment to Animal Control fees in By-Law No. 22-100
- Contract with Science North for the 2024 Winterfest program
- D4 Landfill Study at Pearson Rd and Esten Road N
Economic Development Standing Committee
The committee will review monthly department activity and a study regarding the D4 Landfill area. Discussions may include potential municipal land acquisitions or dispositions at All Nations Terrace, McLaren, Ste. Camillus, and Taylor.
- D4 Study at Pearson Rd and Esten Road N.
- Property at 1-88 All Nations Terrace
- Properties on McLaren, Ste. Camillus and Taylor
Recreation and Culture Standing Committee
The committee will receive a presentation regarding the status of the arena structure from engineers at Wood Research and Development. The agenda also includes a November department update and a report on the 2024 Winterfest Science North Outreach Program.
- Update on the current status of the arena structure
- November Department Update from the Director of Recreation and Culture
- 2024 Winterfest Science North Outreach Program report
By-Law and Planning Committee
The By-Law and Planning Committee is reviewing several corporate reports. Discussions include proposed amendments to animal control fees and a map for Off-Road Vehicle restricted areas.
- Amendment to By-Law No. 22-100 regarding Animal Control Schedule E Fees
- ORV By-Law 23-56 Schedule 'A' Restricted Areas Map
- Information report on a draft Vacant Buildings By-Law
- Department Quarterly Update as of September 30, 2023
COUNCIL
The City Council is reviewing several by-laws including a 2024 interim tax levy and a data sharing agreement with MPAC. The agenda also includes a presentation of the final draft Strategic Plan and an agreement for a side-by-side vehicle purchase.
- By-Law 23-97: Service agreement with Wood Research and Development (Canada) Ltd.
- By-Law 23-98: Data Sharing and Services Agreement with MPAC
- By-Law 23-99: 2024 Interim Tax Levy By-Law
- By-Law 23-100: Agreement with Elliot Lake Equipment for a side-by-side purchase
- Presentation of Final Draft Strategic Plan by Tim Dobbie Consulting Ltd.
Finance and Administration Committee
The committee will review several corporate reports from the Director of Finance/Treasurer. These include discussions on the 2024 interim tax levy, visa activity, and a data sharing agreement with MPAC.
- 2024 Interim Tax Levy
- 2023 Data Sharing and Services Agreement (DSSA) with the Municipal Property Assessment Corporation (MPAC)
- 2023 Visa Activity (January through August)
- 2022 Visa Activity
- September 2023 Unaudited Statement of Financial Position
COUNCIL
The City Council is reviewing by-laws to authorize land leases with Hydro One Networks Inc. and an access agreement with Serpent River First Nation. The meeting also includes reports regarding community event supports and potential property disposition at 80 Dieppe Ave.
- By-Law 23-94: Hydro One Networks Inc. lease agreement
- By-Law 23-95: Serpent River First Nation access agreement
- Lease renewal for lands adjacent to 83 St. Laurent Place
- Access agreement for former MNR property on HWY 108
- Expression of Interest for 80 Dieppe Ave
Council - Special
The Council is reviewing several agreements for gravel, winter sand, and electrical work. Additionally, the meeting includes a report regarding wood structure mitigation efforts at the Centennial Arena.
- Agreement with Wendell Farquhar Trucking for Granular A and B Gravel (By-Law 23-90)
- Agreement with Wendell Farquhar Trucking for Winter Sand (By-Law 23-91)
- Agreement with Blanchette Electrical for Lakeview Road Lift Station (By-Law 23-92)
- Centennial Arena wood structure mitigation efforts and inspections
Economic Development Standing Committee
The Economic Development Standing Committee will review a monthly activity report and department update from the Manager of Economic Development. The agenda also includes reviewing minutes from the June 6, 2023, meeting.
- Monthly Department Activity report and update
By-Law and Planning Committee
The committee will review a departmental update from the Director of Clerks and Planning Services. The agenda also includes consideration of lease renewals for lands near 83 St. Laurent Place and a CIBC sidewalk access ramp at 37 Elizabeth Square.
- Lease agreement renewal for lands adjacent to 83 St. Laurent Place
- CIBC sidewalk lease for an access ramp at 37 Elizabeth Square
- Departmental update from the Director of Clerks and Planning Services
- Adoption of June 5, 2023, meeting minutes
Recreation and Culture Standing Committee
The Recreation and Culture Standing Committee is reviewing several seasonal event reports. Discussions include planning for the 2024 Ice Fishing Derby, Winterfest, and Street Dance, as well as museum trivia night fundraisers.
- Annual Berghammer Community Christmas Dinner venue request
- 70th Anniversary Working Group memo
- 2024 Ice Fishing Derby report
- Winterfest 2024 report
- 2024 Street Dance budget and artist options
Elliot Lake Museum Advisory Board
The Elliot Lake Museum Advisory Board will review reports from the Museum Curator. These include a memo regarding the 70th Anniversary Celebration and a Q3 2023 quarterly review. The board will also review minutes from the May 30, 2023 meeting.
- Memo regarding 70th Anniversary Celebration
- Q3 2023 Quarterly Review report
- Review of May 30, 2023 meeting minutes
COUNCIL
The council will review financial statements and NOHFC applications for the Downtown Arts Centre and Municipal Pool. Agenda items also include property acquisitions on Oakland Boulevard and Hillside Drive North. Additionally, the council will address a petition requesting a town hall meeting regarding public infrastructure.
- Award tender for Highway 108 North Water and Sewer Project
- Agreement of Purchase and Sale for Holy Trinity United Church property
- NOHFC application for the Downtown Arts Centre
- NOHFC Phase 2 application for Municipal Pool mechanical updates
- Agreement of Purchase and Sale for 40 Hillside Drive North
Public Services Committee
The Public Services Committee will review reports from the Acting Director of Public Works. Discussions include fleet telematics and capital leasing for the light duty fleet.
- Report on Fleet Telematics
- Report on Capital Leasing for Light Duty Fleet
COUNCIL
The City Council is reviewing several contract extensions for transit services. The agenda also includes updates on an arena inspection, a phase two environmental study at 80 Dieppe Avenue, and the 2023 Santa Claus Parade.
- By-Law 23-82: Extension agreement with Huron Lodge for Specialized Transit
- By-Law 23-85: Extension agreement with AJ Bus Lines Ltd. for Conventional Transit Services
- Phase 2 Environmental Study report for 80 Dieppe Avenue
- Arena Inspection Update memo
- 2023 Santa Claus Parade report
Police Services Board
The Police Services Board is reviewing correspondence consisting of OPP monthly and ICON reports. These documents cover the months of April, May, and June 2023.
- OPP Monthly Reports for April, May, and June 2023
- OPP ICON Reports for April, May, and June 2023
Recreation and Culture Standing Committee
The committee will consider several reports regarding local recreation and culture facilities. Discussions include updates on the Westview Park Pavilion, Downtown Arts Centre operations, and the Reuben Yli-Juuti Centre pool project. The agenda also includes the 2024 events schedule and a report on the 2023 Santa Claus Parade.
- Westview Park Pavilion memo
- Downtown Arts Centre operations report
- 2024 events schedule memo
- 2023 Santa Claus Parade report
- Reuben Yli-Juuti Centre pool project update
Accessibility Advisory Committee
The committee will consider several corporate reports regarding accessibility audits for specialized transportation and the Nordic Trail. Members will also review accessibility plans for the Downtown Arts Centre and Ruben Yli-Juuti Aquatic Centre. Additionally, a proposal for accessible secondary suites will be presented.
- Specialized Transportation AODA Audit Summary and 2023 Compliance Report
- Downtown Arts Centre and Ruben Yli-Juuti Aquatic Centre accessibility plans
- Nordic Trail Accessibility Audit
- Winterfest and Annual Ice Fishing Derby accessibility memo
- Accessible Secondary Suites Proposal
The committee received several corporate memos regarding event, facility, and trail accessibility. A proposal for accessible secondary suites was received and scheduled for further review at the next meeting.
- Adopted May 17, 2023 meeting minutes (Carried)
- Received memo regarding Winterfest and Annual Ice Fishing Derby (Carried)
- Received memo regarding Downtown Arts Centre and Pool Accessibility (Carried)
- Received memo regarding Specialized Transportation AODA Audit Summary and 2023 Accessibility Compliance Report (Carried)
- Received memo regarding Accessibility Policies (Carried)
- Received memo regarding Nordic Trail Accessibility Audit (Carried)
- Received Accessible Secondary Suites Proposal and scheduled further review for next meeting (Carried)