Elliot Lake public meetings in 2024

Council - Special

Elliot Lake City Council at a special hybrid meeting will receive a final update on the Rogers Arena project from the Special Projects Manager, with Dr. Tingley from WRD present. Council will also go into closed session to discuss physician recruitment efforts involving personal information and negotiations under the Municipal Act. A confirmatory by-law (24-123) will be passed to validate proceedings.

• Rogers Arena project update – final draft report from Special Projects Manager
• Closed session discussion on physician recruitment efforts with SJGH (St. Joseph's General Hospital)
• Consideration of Confirmatory By-Law 24-123 to confirm proceedings

Ad Hoc Budget Committee

The agenda for the Elliot Lake Ad Hoc Budget Committee meeting contains only procedural boilerplate and no specific items for discussion or decision.

Finance and Administration Committee

The Finance and Administration Committee will review the remainder of 2023 and 2024 Visa Activity statements and the Financial Statements Variance Report for October 2024. The meeting is scheduled for Monday, December 16, 2024.

• Review of 2023 Visa Activity statements
• Review of 2024 Visa Activity statements
• Financial Statements Variance Report-October 2024
• Post-Meeting Minutes from September 16, 2024

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider a memo from the Deputy Clerk regarding the GOVA Plus Specialized Transportation System. A presentation from member Jeannie Meyer on purchasing a custom mosaic kit as a fundraising idea for Westview Park is also scheduled. Standing items include updates on audits, public participation through electronic platforms, the quarterly budget, training provisions, and the fully accessible community garden.

• Memo from Deputy Clerk re GOVA Plus Specialized Transportation System
• Presentation from Member Jeannie Meyer re Global Roots – purchasing custom mosaic kit for Westview Park fundraising
• Standing item: Audits update
• Standing item: Public Participation through Electronic Platforms update
• Standing item: Quarterly Budget update

By-Law and Planning Committee

The By-Law & Planning Committee will consider a report recommending the closure of a laneway on Paris Drive. The meeting also includes adoption of previous minutes (August 13 and November 6, 2024) and other procedural items.

• Report on laneway closure request - Paris Drive

COUNCIL

City Council will vote on several by-laws, including a community support agreement with Hydro One Networks for repairing Centennial Arena, adoption of 2025 user fees, and the 2025 interim tax levy. Council will also decide on occupancy agreements for the Elliot Lake Arts & Heritage Centre with two clubs and select a budget option for the 2025 Street Dance event.

• By-law 24-118 authorizing community support agreement with Hydro One Networks Inc. for Centennial Arena
• By-law 24-116 establishing 2025 User Fees for municipal services
• By-law 24-117 providing for 2025 interim tax levy
• Lease agreements (By-laws 24-120 and 24-121) with Elliot Lake Arts Club and Model Railroad Club for Elliot Lake Arts & Heritage Centre at 14-16 Elizabeth Walk
• Council to choose budget option A, B, or C for 2025 Street Dance artist

Council - Special

This special council meeting includes a closed session for councillor training and a confirmatory by-law. The only substantive item is a mid-term councillor training session led by a municipal law specialist, held under Section 239(3.1) of the Municipal Act. No other decisions or discussions are scheduled.

• Closed session: Councillor Training - Mid Term Review with John Mascarin of Aird & Berlis
• Confirmatory By-Law 24-115 to approve proceedings of the December 2, 2024 special meeting

Recreation and Culture Standing Committee

The Recreation and Culture Standing Committee will discuss two corporate reports: occupancy agreements for the Elliot Lake Arts & Heritage Centre and budget options for the 2025 Street Dance artist. The committee will also adopt minutes from September 10, 2024, receive public input, and may enter closed session.

• Report from Museum Curator re Elliot Lake Arts & Heritage Centre Occupancy Agreements
• Report from Director of Recreation and Culture re 2025 Street Dance Artist Budget Options
• Minutes of previous meeting (September 10, 2024) for adoption
• Public input session and public presentation
• Closed session (item 12)

Ad Hoc Budget Committee

The Ad Hoc Budget Committee is meeting to review reports from the Deputy Treasurer. The committee will consider proposed 2025 user fees and the results of the 2025 budget survey.

• Consideration of 2025 User Fees report and schedules
• Review of 2025 Budget Survey Results

COUNCIL

City Council will consider several items including a donation and sponsorship agreement for the arena, a report on NORDS Reallocation, and awarding a RFP for the City's Tourism Strategy. Three by-laws are up for adoption: authorizing a sidewalk lease with CIBC, a sponsorship agreement with the Edward and Suzanne Rogers Foundation for Centennial Arena, and a subscription agreement with eScribe for meeting automation. Council will also enter closed session to discuss a physician recruitment opportunity.

• Memo from Manager of Economic Development re Donation and Sponsorship Agreement for Arena
• Report from Special Projects Manager re NORDS Reallocation
• Award of RFP-ECDEV-09-2024 for City of Elliot Lake Tourism Strategy
• By-Law 24-111: Sidewalk lease agreement for access ramp with CIBC
• By-Law 24-112: Sponsorship agreement with Edward and Suzanne Rogers Foundation for Centennial Arena

Elliot Lake Museum Advisory Board

The Elliot Lake Museum Advisory Board will meet on November 21, 2024. The agenda includes roll call, conflict‑of‑interest declarations, approval of previous minutes, a public input session, a presentation by the Elliot Lake Historical Society, and reviews of two curator memos on activity and 70th‑anniversary planning. The board will also consider committee reports, outside board updates, unfinished business, petitions, correspondence, motions, and schedule the next meeting.

• Public presentation by the Elliot Lake Historical Society (intro to museum board)
• Memo from the Museum Curator – Activity Report
• Memo from the Museum Curator – 70th Anniversary Planning
• Public input session
• Roll call and declaration of conflict of interest

Age Friendly Advisory Committee

The Elliot Lake Age Friendly Advisory Committee meets to consider a memo on resources for the committee, discuss an Enabling Accessibility Fund youth innovation component, receive an update from the Outdoor Rink Working Group on potential location and volunteer program, and explore ways to make city events more inclusive for older adults.

• Memo from Deputy Clerk and Accessibility Coordinator providing a resource to the committee
• Discussion of Enabling Accessibility Fund Youth Innovation Component
• Update from Outdoor Rink Working Group on potential location, volunteer program, and activities (Shovel Superheroes)
• Committee discussion on ways to make city events more age friendly and inclusive

Accessibility Advisory Committee

The Elliot Lake Accessibility Advisory Committee will discuss and consider a report on the 2025 Budget Priority List for Accessibility, set priorities for the coming year. They will also review the Multi-Year Accessibility Plan and audit requirements at the ELFHT facility. Other items include a discussion on remuneration for council members and updates on standing items such as audits and a fully accessible community garden.

• Report on 2025 Budget Priority List for Accessibility
• Report on Multi-Year Accessibility Plan Review
• Memo on audit requirements at the ELFHT facility
• Discussion topic on remuneration for council members
• Update on fully accessible community garden

COUNCIL

City council will consider two by-laws: a contract with S & T Electrical Contractors Limited for dual gas train boiler replacement at the wastewater plant, and a cost agreement with Hydro One Networks Inc. for the Multi-Service Connection for the Fox Drive Phase 3 Project. Other items include a report on eScribe software renewal, a memo on an Ombudsman recommendation, and a closed session regarding possible land acquisition on Oakland Boulevard.

• By-Law 24-108 authorizing agreement with S & T Electrical Contractors Limited for dual gas train boiler replacement
• By-Law 24-109 authorizing cost agreement with Hydro One Networks Inc. for Fox Drive Phase 3 Multi-Service Connection
• Report from Director of Information Technology on eScribe Software Ltd. subscription renewal
• Memo re Ombudsman recommendation on Resolution 319/24 regarding December 18 Finance and Administration Committee meeting
• Closed session under Municipal Act for possible acquisition of land on Oakland Boulevard

By-Law and Planning Committee- Special

The By-Law and Planning Committee will discuss four reports: a review of the procedural bylaw, a draft short-term rental bylaw, a request to close a laneway on Paris Drive, and a proposed snowmobile bylaw. They may also receive public input and presentations. No decisions have been made yet; these are items for discussion and possible recommendation.

• Review of the Procedural By-law, including a survey on Council's procedural bylaw
• Draft Short Term Rental By-law, with an accompanying survey
• Request to close a laneway on Paris Drive
• Proposed Elliot Lake Snowmobile By-law
• Public input session and presentations

Council - Special

City Council is holding a special meeting to receive a report and a quote regarding substructure restoration for the Elliot Lake Centennial Arena. The session includes a report from the Special Projects Manager.

• Report from the Special Projects Manager regarding Arena Foundation Repairs
• Quote for substructure restoration at Elliot Lake Centennial Arena dated October 30, 2024
• Confirmatory By-Law 24-107

COUNCIL

City Council will receive a presentation on the draft 2023 Audited Financial Statements from BDO. The body is also considering agreements for emergency services and road closures for a local event.

• Presentation of Draft 2023 Audited Financial Statements by BDO
• By-Law 24-104: Agreement with Minister of the Solicitor General/OPP for primary PSAP services
• By-Law 24-105: Temporary road closure of Ontario Avenue for the Santa Claus Parade on November 29, 2024
• Closed session discussion regarding 2024 Civic Award Recipient
• Closed session discussion regarding a Sponsorship Agreement

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will adopt previous meeting minutes and review a memo regarding the Enabling Accessibility Fund. The group will also discuss ways to make City events more inclusive for residents.

• Adoption of September 18, 2024 minutes
• Review of Enabling Accessibility Fund - Youth Component
• Discussion on making City events more Age Friendly and inclusive
• Update on Outdoor Rink Working Group
• Memo regarding Resource to Committee

COUNCIL

The City of Elliot Lake Council will consider approving a winter sand supply agreement with Wendell Farquhar Trucking and a five-year Memorandum of Understanding with the Elliot Lake Snowbirds. The meeting will also include reports on human resources, a playground project, and a property tax grant application.

• By-law 24-101: Agreement with Wendell Farquhar Trucking for Winter Sand
• By-law 24-100: MOU with Elliot Lake Snowbirds for snowmobile trail land use
• By-law 24-102: General services agreement with St. Joseph’s General Hospital
• Report: Fire Tower Playground Replacement ($101,760 reallocation)
• Report: CIP Application for Property Tax Increment Grant for Elliot Lake Heating and Cooling

Accessibility Advisory Committee

The committee is meeting to consider a corporate report on the Multi Year Accessibility Plan review. Members will also discuss accessibility audits and specific site improvements.

• Review of the Multi Year Accessibility Plan
• Sponsorship for an Accessible Westview Park
• Arts Centre re-audit based on Ontario Building Code 2012
• Accessibility of buses, stops, and shelters on Lakeside and Central routes
• Business Audit Initiative and Secondary Suites Proposal

Council - Special

The City of Elliot Lake Council will hold a special meeting to discuss the approval of a concept plan for a development at 255 Hwy 108. The agenda includes a report from the Manager of Economic Development and a confirmatory by-law for the meeting proceedings.

• Consideration of concept plan approval for 255 Hwy 108
• Report from Manager of Economic Development
• Confirmatory By-Law 24-99 for Special Meeting proceedings

Council - Special

City Council is holding a special meeting to review a report from the Special Projects Manager. The primary item is a closed session discussion regarding the New Centennial Arena roofing system.

• Closed session report from Special Projects Manager regarding New Centennial Arena Roofing System
• Confirmatory By-Law No. 24-97

COUNCIL

The council will consider several by‑laws authorizing agreements for the Canada Community‑Building Fund, a FEDNOR tourism strategy, the purchase of 13 Forest Place and other properties, and a depot operations agreement. A resolution will also approve the $87,300 purchase of a spiral heat exchanger from Vector Process Equipment Inc. The meeting includes reports on the Ruben Yli Juuti Aquatics Centre and other project updates.

• By‑Law 24‑93 – authorize purchase of 13 Forest Place from Barbara Anne Blackburn
• By‑Law 24‑94 – authorize purchase of property on 1M‑441 (PIN 31622‑0078) from Carlos Armas
• By‑Law 24‑95 – depot operations agreement with Circular Materials
• By‑Law 24‑88 – agreement for baseball lights for Burley 1 & 2 with Brant Municipal Enterprise
• Purchase of a spiral heat exchanger from Vector Process Equipment Inc. for $87,300

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to review previous minutes and discuss unfinished business. The committee will address accessibility funding and ways to make city events more inclusive.

• Discussion on Enabling Accessibility Fund - Youth Innovation Component
• Update on potential location and volunteer program for the Outdoor Rink Working Group
• Discussion on making City events more Age Friendly and inclusive

Finance and Administration Committee

The Finance & Administration Committee will review public presentations, including the Elliot Lake Women's Group’s programs and its request for financial assistance. It will also consider three memos: 2023 Visa activity, 2024 Visa activity, and an ad hoc 2025 budget schedule. No formal decisions are listed on the agenda.

• Presentation by Elliot Lake Women's Group on community programs and request for financial assistance
• Memo from Deputy Treasurer: 2023 Visa activity
• Memo from Deputy Treasurer: 2024 Visa activity
• Memo from Acting Director of Finance/Treasurer: Ad Hoc 2025 Budget Schedule

Economic Development Standing Committee

The Economic Development Standing Committee will consider several corporate reports, including the 2024 ski hill financial statements and a FedNor grant agreement for a tourism strategy (grant 851‑515257). The committee will also receive a departmental activity report and discuss the municipality’s economic‑development activities. No formal motions or approvals are listed on the agenda.

• Review of 2024 ski hill financial statements
• Discussion of FedNor Grant 851‑515257 for tourism strategy development
• Presentation of departmental activity report
• Review of 2024 income statement and balance sheet
• Public input session

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to consider an interim report on the conventional and specialized transit system. Members will also discuss transit accessibility, including hospital bus stops and transit audits, and review accessibility audits for various city locations.

• Interim Transit Study Report presentation by EXP
• Accessibility audits for the Arts Centre, OPP Station, and Street Dance lower plaza
• Walkway audits for areas across from JG Nails, studio 148, and Elizabeth Walk
• Review of the City's Tax Relief Form
• Updates on a crosswalk at the corner of CIBC and the Spruce to Boardwalk trail

COUNCIL

The council will consider several by‑laws, including a contract with Alfa Laval Inc. for a spiral‑type wastewater sludge heat exchanger for the treatment plant. Other items include a crack‑sealing services agreement, a volunteer firefighter policy, and a lease of municipal land to 108 Lifestyle and Sporting Goods. The meeting also includes routine reports, public input, and a confirmatory by‑law for the meeting proceedings.

• By‑Law 24‑89: Agreement with Alfa Laval Inc. for one spiral‑type wastewater sludge heat exchanger for the Wastewater Treatment Plant
• By‑Law 24‑75: Contract with Northern Contracting and Maintenance Ltd. for crack‑sealing services
• By‑Law 24‑87: Adoption of a Volunteer Firefighter Policy
• By‑Law 24‑90: Lease of municipal land at 136 Ontario Avenue to 108 Lifestyle and Sporting Goods Ltd.
• By‑Law 24‑91: Confirmatory by‑law for the September 9, 2024 council meeting

Public Services Committee

The Public Services Committee will meet to consider a corporate report and presentation from EXP. The discussion focuses on an interim report regarding the Conventional and Specialized Transit System Review Study.

• Presentation by EXP regarding Interim Transit Study Report

COUNCIL

City Council is reviewing the purchase of 21 Forest Place and a purchase agreement for a property on Fox Drive. The body is also deciding on sidewalk leases for a business display and a wheelchair access ramp.

• Purchase of 21 Forest Place from the Estate of Diane Day (By-Law 24-82)
• Assignment and assumption of purchase agreement for Fox Drive (By-Law 24-80)
• Sidewalk lease for 108 Lifestyle and Sporting Goods at 136 Ontario Avenue
• Sidewalk lease for a pedestrian access ramp for Elliot Lake Hearing Services at 6 Saskatchewan Road (By-Law 24-81)
• Presentation by DiversityCanada Foundation regarding the Golden Voices Reconnecting & Rebuilding Project

COUNCIL

The council will consider several reports and motions, including a by‑law to approve the Agreement of Purchase and Sale with Stacked Franchising Ltd. for the property at 255 Highway 108. Other items include a confirmatory by‑law for the July 8 meeting, a community‑improvement plan application for 80 Dieppe Avenue, a donation of the Beach‑to‑Beach Trail, and a light‑duty fleet leasing contract.

• By‑Law 24‑70: authorize purchase of 255 Highway 108 from Stacked Franchising Ltd.
• By‑Law 24‑71 and 24‑72: confirm the proceedings of the July 8 and July 22 meetings
• Community Improvement Plan application for 80 Dieppe Ave
• Beach‑to‑Beach Trail donation and related recreation report
• Light‑duty fleet capital leasing memo

Council - Special

The City Council is meeting to consider the appointment of D Rivet as a Building Inspector. The council will also hold a closed session to discuss a contract for building inspector services related to labor relations or employee negotiations.

• By-Law 24-68: Appoint D Rivet as Building Inspector
• Closed session discussion regarding Contract for Building Inspector Services
• By-Law 24-69: Confirmatory By-Law for the July 12, 2024 special meeting

COUNCIL

The City Council is considering several corporate reports and by-laws. These include a property purchase at 23 Forest Place, a lease for a Family Health Office at 31 Nova Scotia Walk, and various agreements regarding trails and the Arts and Heritage Centre.

• Purchase of 23 Forest Place from the Estate of Francis Joseph Ricica
• Lease agreement for Family Health Office location at 31 Nova Scotia Walk
• Aquatics Department wage increases tied to minimum wage changes
• Site access license agreement with Rio Algom for trail use
• Memorandum of Understanding with XC Ski and Bike Club

Recreation and Culture Standing Committee

The Recreation and Culture Standing Committee will review several reports from the Director of Recreation and Culture. Discussions include wage increases for the Aquatics Department and updates regarding site access and club agreements.

• Aquatics Department wages increase
• Site Access License Agreement with Rio Algom for use of trails
• XC Ski and Bike Club MOU update
• Fire Tower Playground replacement

COUNCIL

The City Council is reviewing several by-laws including a property sale at 17 Timber Road and a rezoning for 80 Dieppe Avenue. They are also considering amendments to the eligible charities tax rebate program and designating Mt. Dufour Ski Area as a municipal capital facility.

• Agreement of Purchase and Sale for 17 Timber Road with Mullan Waterfront Services Ltd.
• Zoning amendment for 80 Dieppe Avenue
• Amendment to the Eligible Charities Tax Rebate program
• Designation of Mt. Dufour Ski Area as a Municipal Capital Facility

Public Meeting

The City of Elliot Lake is reviewing a Zoning Bylaw Amendment application for 80 Dieppe Avenue. The meeting includes a report from City Planners J.L. Richards and a period for public comments regarding the property.

• Zoning Bylaw Amendment Application - 80 Dieppe

Age Friendly Advisory Committee

The committee will review the purpose and direction of the Age Friendly Advisory Committee. Members will also consider a memo regarding the Enabling Accessibility Fund - Youth Innovation Component.

• Review of Purpose and Direction of the Age Friendly Advisory Committee
• Discussion of Enabling Accessibility Fund - Youth Innovation Component
• Update on Outdoor Rink Working Group

Accessibility Advisory Committee

The committee will review several discussion topics including ODSP, Ontario Works, and pension concerns. Members will also receive updates on standing items such as the Arts Centre accessibility audit and a fully accessible community garden.

• Discussion regarding ODSP, Ontario Works, and Pension Concerns
• Discussion regarding City's Tax Relief Form
• Arts Centre accessibility checklist and photo review
• Update on training provisions for Accessibility Coordinator and Public Works
• Updates on walkways, buses, taxi services, and the Spruce to Boardwalk trail

Finance and Administration Committee

The Finance and Administration Committee is reviewing several corporate reports. Discussions include a lease agreement for the Mount Dufour Ski Area, amendments to the eligible charities tax rebate by-law, and updates to asset accounting policies.

• Lease agreement with Mt. Dufour Ski Area (By-Law 23-106)
• Amendment to Eligible Charities Tax Rebate By-Law 09-44
• Revised Tangible Capital Asset Accounting Policy 2024
• Draft Asset Retirement Obligation Policy 2024

By-Law and Planning Committee

The By-Law and Planning Committee is reviewing several corporate reports regarding municipal policies. Discussions include short term rentals, retirement living parking, and a zoning by-law amendment for 80 Dieppe Avenue.

• Zoning By-Law Amendment – 80 Dieppe Avenue
• Introduction of Administrative Monetary Policies (AMPS)
• Short Term Rentals memo
• Retirement Living Parking memo
• Bylaw Information Session update

COUNCIL

The City Council is reviewing the 2024 property tax policy, rates, and levy structure. Discussions also include a new Community Improvement Plan, road closures for the 2024 Street Dance, and playground updates at Fire Tower Lookout.

• 2024 Property Tax Policy, Rates and Levy
• Adoption of a Community Improvement Plan
• Fire Tower Lookout Playground structure approval
• Temporary road closure for 2024 Street Dance on Quebec Road
• Lease of premises to AV Tire - OK Tire Elliot Lake

Public Meeting

The Manager of Economic Development will present a report regarding the 2024 Community Improvement Plan. The agenda includes documentation from a public open house held on May 6.

• 2024 Community Improvement Plan report

Accessibility Advisory Committee- Special

The Accessibility Advisory Committee is meeting to review a report regarding the Fire Tower Lookout Playground. The Director of Recreation and Culture will present a memo concerning the playground design.

• Report from the Director of Recreation & Culture regarding Fire Tower Lookout Playground Design

Finance and Administration Committee

The Finance and Administration Committee will review the 2024 property tax policy, rates, and levy. This includes a presentation from MTE Consultants and a report from the Director of Finance & Treasurer.

• Presentation on 2024 Property Tax and Property Tax Policy by MTE Consultants
• Report from the Director of Finance & Treasurer regarding 2024 property tax rates and levy
• Review of minutes from the December 18, 2023 meeting

COUNCIL

The council is considering the adoption of the 2024 operating and capital budgets. The agenda also includes reports on Centennial Arena structural repairs and a wastewater treatment plant boiler replacement. Additionally, several community agreements and land lease requests are up for consideration.

• Adoption of the 2024 Operating Budget (By-law 24-44)
• $1,500,000 transfer to the Public Works Reserve
• Structural wood repairs for Centennial Arena
• Boiler replacement at the Wastewater Treatment Plant
• Fire dispatch agreement with Sault Ste. Marie CACC (By-law 24-38)

Accessibility Advisory Committee

The committee will review a presentation regarding city walkability and a report on the 2024-25 Inclusive Community Grants Program. Members will also discuss various audits for Westview Park, trails, and bus stops.

• Presentation: Let's Make Elliot Lake a 'Walkable City'
• Report: 2024-25 Inclusive Community Grants Program
• Audits of Westview Park, Arts Centre, Trails, and Bus Stops
• Discussion on bench purchase placement
• Discussion on crosswalk at the corner of CIBC

Economic Development Standing Committee

The Economic Development Standing Committee will review several corporate reports. These include an update on the Community Improvement Plan, a monthly departmental report for April 2024, and a memo regarding a D4 investigation at the Pearson Drive Landfill.

• Community Improvement Plan update
• April 2024 monthly departmental report
• D4 Investigation: Pearson Drive Landfill
• Closed session discussion regarding letters of intent for 17 Timber Rd

Recreation and Culture Standing Committee

The Recreation and Culture Standing Committee is reviewing several corporate reports. These include memorandums of understanding with the YMCA and Elliot Lake Minor Soccer Association, as well as a Let's Camp agreement.

• YMCA North Eastern Ontario MOU 2024
• 2024 YMCA Summer Day Camp MOU
• Let's Camp Agreement
• Westview Trailer Park Cancellation Policy
• Fire Tower Lookout Playground Update

Ad Hoc Budget Committee

The Ad Hoc Budget Committee is reviewing corporate financial reports. The meeting includes the consideration of the 2024 Capital Budget and an updated reserves report.

• 2024 Capital Budget report
• 2023-2024 Updated Reserves Report and Capital Forecast

Council - Special

The City Council is meeting to consider an Agreement of Purchase and Sale for the property at 80 Dieppe Avenue. The agenda includes a report from the Manager of Economic Development regarding the transaction with 1000602533 Ontario Inc.

• By-Law 24-36: Agreement of Purchase and Sale for 80 Dieppe Avenue with 1000602533 Ontario Inc.

COUNCIL

The City Council is reviewing by-laws to amend building permit fees and enter into an agreement with the Northern Ontario Heritage Fund Corporation. The agenda also includes a report on temporary road closures for Hillside Drive North due to water and sewer projects. Additionally, the council will receive updates regarding a ski hill lift audit.

• By-Law 24-33: Amendments to building permit fees
• By-Law 24-32: Agreement with NOHFC Community Enhancement Program
• By-Law 24-34: Temporary closure of Hillside Drive North from April 23–26, 2024
• Report on 2024 Ski Hill Lift Audit involving an invoice up to $141,767.65

Public Services Committee

The Public Services Committee will review several reports from the Acting Director of Public Works. These include updates on structural repairs at Centennial Arena and the Ruben Yli-Juuti Aquatics Centre. The committee will also receive updates regarding asset management planning, a transit study, and the Hillside Drive closure scheduled for April 22–26, 2024.

• Centennial Arena structural repairs update
• Hillside Drive closure (April 22 - 26, 2024)
• Ruben Yli-Juuti Aquatics Centre update
• Transit study update
• Asset management planning update

Council - Special

The City Council will hold a special meeting including a closed session. The closed session involves reports from the Interim Chief Administrative Officer regarding human resources updates.

• Closed session: HR Updates involving personal matters or labour relations

Accessibility Advisory Committee

The committee will discuss action items from a report on healthcare access via public transportation in Elliot Lake. Agenda items also include a presentation on a food-based community garden and a discussion regarding a crosswalk at the corner of CIBC. Memos concerning training and trails will be reviewed.

• Presentation on Food Based Community Garden
• Discussion regarding crosswalk at the corner of CIBC
• Review of action items from healthcare access via public transportation report
• Memo regarding training from the Deputy Clerk and Accessibility Coordinator
• Review of list of trails and sidewalk meters

Public Meeting

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COUNCIL

The City Council is reviewing several by-law amendments including private outdoor swimming pool regulations and property standards. The agenda also includes reports on Centennial Arena repairs and the results of a Downtown Arts Centre naming contest.

• Proposed By-Law 24-28 regarding private outdoor swimming pools
• Proposed amendment to Property Standards By-Law 21-23
• Report on Centennial Arena repairs and restoration design
• Downtown Arts Centre Naming Contest results
• By-Law 24-23 regarding a CUPE agreement

By-Law and Planning Committee

The By-Law and Planning Committee is reviewing several corporate reports. These include a draft swimming pool by-law and proposed amendments to the Property Standards By-Law. The committee will also consider a sidewalk lease request for the Society of St. Vincent De Paul.

• Draft Swimming Pool By-Law 24-28
• Amendment to Property Standards By-Law 21-23
• Sidewalk lease request for the Society of St. Vincent De Paul
• Department updates as of March 26, 2024

Ad Hoc Budget Committee

The Ad Hoc Budget Committee will consider the 2024 Operating Budget presented by the Director of Finance and Treasurer. The agenda also includes a presentation regarding road surfacing on Stanrock Road and Dunlop Shores Road.

• Consideration of the 2024 Operating Budget
• Presentation on top surfacing for Stanrock Road and Dunlop Shores Road
• Review of Council remuneration documentation
• Review of Ren Centre support documentation

COUNCIL

The City Council is reviewing several property matters, including a potential land purchase on Timber Road and an update on Forest Place. The agenda also includes discussions regarding a council vacancy and various by-laws for sidewalk leases and animal shelter agreements.

• By-Law 24-24: Sidewalk lease for JC Computers to establish a pedestrian access ramp
• By-Law 24-25: Memorandum of Understanding with Muddy Paws regarding the City's Animal Shelter
• Proposed acquisition of property on Forest Place
• Proposed purchase of land on Timber Road
• Report regarding property at 80 Dieppe Ave

Accessibility Advisory Committee

The committee will review a memo regarding the 2024 Accessibility Reserve Fund budget. Members will also discuss the sidewalk in front of TD Bank and presentations on accessibility training and gardening.

• Adoption of February 21, 2024 minutes
• Memo regarding 2024 Accessibility Reserve Fund budget
• Presentation on the sidewalk in front of TD Bank
• Presentation on accessibility training and accessible gardening

COUNCIL

The City Council is reviewing several corporate reports including emergency service agreements and economic development matters. Discussions include renewing a court services agreement with Espanola and adopting the 2024 water and wastewater budget.

• Renewal of Court Services Agreement with Espanola for $27,927.00 per year
• Agreement with Bell Canada for Next Generation 9-1-1 dispatching services
• Adoption of the 2024 Water and Wastewater User Pay Budget
• Lease agreement for a barrier-free access ramp at 158 Ontario Avenue (JC Computers)
• Discussion on methods to fill a vacant Council seat

Police Services Board

The Police Services Board will review OPP monthly reports for November and December 2023. The agenda also includes an update on the composition of the Police Board.

• Review of November and December 2023 OPP monthly reports
• Update on Police Board composition
• Approval of December 5, 2023 meeting minutes

Ad Hoc Budget Committee

The committee is reviewing several corporate financial reports including the 2024 Water/Wastewater User Pay budget and a 2023 Reserves report. Discussions also include an audit of the Ski Hill Lift and potential applications for water system funding.

• Ski Hill Lift Audit
• 2024 User Pay Budget (Water Wastewater)
• 2023 Reserves Report and Capital Forecast
• Application to the Housing Enabling Water Systems Fund
• Light Duty Fleet Capital Leasing

Economic Development Standing Committee

The Economic Development Standing Committee will review the February monthly report from the Manager of Economic Development. The agenda also includes consideration of memos regarding property acquisition on Forest Place and physician recruitment and retention.

• February Monthly Report
• Property Acquisition on Forest Place
• Physician Recruitment and Retention

By-Law and Planning Committee

The committee will review the 2023 Year-End Report for Clerks Planning Services and discuss a Bylaw Modernization Project. The agenda also includes a sidewalk lease request for JC Computers and a renewal of the Court Services Agreement.

• 2024 Bylaw Modernization Project
• Sidewalk lease for JC Computers pedestrian access ramp
• Public meeting regarding updated building fees
• Renewal of Court Services Agreement
• Municipal By-law Enforcement Information Sessions

Recreation and Culture Standing Committee

The committee will receive a presentation regarding the ParkRun program from Nancy Ewan. The Museum Curator will also present a report concerning the 2024 Miners' Memorial Inductees, which involves a request for closed session discussion.

• ParkRun Program presentation by Nancy Ewan
• Report of the Museum Curator regarding 2024 Miners' Memorial Inductees

COUNCIL

The council will review annual performance reports for the city's water and wastewater treatment plants. Agenda items include by-laws for a memorandum of understanding with Mt Dufour Ski Area and an energy performance contract with Johnson Controls L.P. The meeting also includes a report from the Ontario Ombudsman regarding investigations into closed meetings held in 2023.

• By-Law 24-16: Energy Performance Contract with Johnson Controls L.P. for water treatment plants
• By-Law 24-15: MOU with Mt Dufour Ski Area for the 2024 Hill Climb
• By-Law 24-17: Purchase order agreement with Ontario Oasis for summer flowers
• Report from Ombudsman Ontario regarding investigations into closed meetings in January 2023
• Review of 2023 Water and Wastewater Treatment Plant annual performance reports

Elliot Lake Museum Advisory Board

The Museum Advisory Board will review the minutes from the January 4, 2024 meeting. The board will also receive a report from the Museum Curator regarding the 2024 Miners' Memorial Inductees.

• Report of the Museum Curator: 2024 Miners' Memorial Inductees

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review proposed changes to its Terms of Reference. The meeting includes a memo regarding the disbandment of the Outdoor Rink Working Group. Members will also discuss upcoming city events and Collins Hall programming.

• Proposed changes to the Committee’s Terms of Reference
• Disbandment of the Outdoor Rink Working Group
• Review of upcoming city events, including ice fishing derby and winterfest
• Discussion regarding Collins Hall programming

Accessibility Advisory Committee

The Accessibility Advisory Committee will review an audit overview of outdoor rinks and consider proposed changes to its meeting schedule and terms of reference. The agenda also includes presentations regarding trishaw support and a walking path near Hutchison Avenue.

• Presentation regarding support for Trishaw
• Outdoor Rink Accessible Audit Overview
• Proposed changes to the committee's meeting schedule
• Proposed changes to the Committee’s Terms of Reference
• Discussion on a walking path from Hutchison Avenue past Willoughby Road

Public Services Committee

The Public Services Committee will consider several corporate reports regarding municipal infrastructure and services. These include an application to the Housing Enabling Water Systems Fund and updates on a transit study. The committee will also review 2023 annual performance reports for water and wastewater treatment plants.

• Application to the Housing Enabling Water Systems Fund
• Transit Study Update
• 2023 Water Treatment Plant Summary Report
• 2023 Wastewater Annual Performance Report
• Light Duty Fleet Capital Leasing report

Council - Special

The Council is considering Project Development Agreements with Johnson Controls for municipal facility retrofits and a water/wastewater project. The agenda also includes an agreement with KWE Productions Inc for sound and lighting at the 2024 Heritage Days Street Dance.

• $135,000.00 Base Building Facilities retrofit via Johnson Controls
• $275,000.00 Centennial Arena Project via Johnson Controls
• $750,000.00 Water/Wastewater Project via Johnson Controls
• Agreement with KWE Productions Inc for 2024 Street Dance equipment

Public Services Committe - Special

The Public Services Committee is reviewing a report from the Acting Director of Public Works. The report concerns the ESCO Facility Retrofit Project and the Centennial Arena Project.

• Report on ESCO Facility Retrofit Project
• Report on Centennial Arena Project

COUNCIL

The City Council is reviewing several economic development matters including property acquisitions on Timber Road and Esten Drive North. The agenda also includes a proposed agreement for an All-Wheel Park and a public contest to name the new downtown arts centre.

• Agreement with Canadian Ramp Company for All-Wheel Park up to $350,000.00
• Proposed acquisition of land on Timber Road
• Proposed purchase of property on Esten Drive North
• Purchase of 120 Niche Columbarium for Woodlands Cemetery
• Agreement with NOHFC for lift station and electrical installation on Fox Drive

Recreation and Culture Standing Committee

The committee will review a build agreement with Canadian Ramp Company for an asphalt pumptrack/all-wheel park. Members will also receive project updates regarding the Downtown Arts Centre and the Ruben Yli-Juuti Aquatics Centre.

• Canadian Ramp Company Asphalt Pumptrack/All-Wheel Park presentation
• Build agreement with Canadian Ramp Company for Elliot Lake Pump Track
• Downtown Arts Centre project update
• Downtown Arts Centre naming contest report
• Ruben Yli-Juuti Aquatics Centre project update

Ad Hoc Budget Committee

The Ad Hoc Budget Committee will consider reports from the Director of Emergency Services and the Director of Finance and Treasurer. These reports cover professional fire fighter rosters, volunteer fire fighter compensation, and the 2024 salaries and benefits budget.

• Professional Fire Fighter Roster report
• Volunteer Fire Fighter Compensation report
• 2024 Salaries and Benefits Budget report

COUNCIL

The City Council is reviewing several administrative matters, including filling the vacancy of the Office of Mayor. The agenda includes proposed changes to animal control, traffic, and fee schedule by-laws, as well as infrastructure agreements.

• Proposed acquisition or disposition of land at 151 Ontario Avenue
• Filling the vacancy of the Office of Mayor
• Amendment to By-Law No. 22-100 regarding animal control and 'Pound Keeper' definitions
• Agreement with FEDNOR for a lift station on Fox Drive
• Agreement with Denis Gratton Construction Ltd. for Hillside Drive Reconstruction Project

Ad Hoc Budget Committee

The Ad Hoc Budget Committee will consider corporate reports from the Director of Finance & Treasurer. These reports involve a management pay equity compensation review and CUPE Local 170 & 67-05 labour relations.

• Management Pay Equity Compensation Review report
• CUPE Local 170 & 67-05 labour relations report
• Adoption of April 25, 2023 minutes

Economic Development Standing Committee

The Economic Development Standing Committee will consider several corporate reports from the Manager of Economic Development. These include the December 2023 Monthly Report and the Shelovestofish.com campaign social media report. The committee will also review the 2024 Driftscape subscription renewal.

• December 2023 Monthly Report
• Shelovestofish.com campaign social media report
• 2024 Driftscape subscription renewal

By-Law and Planning Committee

The By-Law and Planning Committee will review several proposed updates to municipal regulations. This includes amendments to fees for signage, parking, and mobile vendors, as well as changes to animal control and accessible parking rules. The committee will also consider repealing former COVID-19 physical distancing by-laws.

• Amendment of fees for signs, parking, traffic, taxi, noise, and mobile vendors
• Repeal of By-Laws 20-19 and 20-35 regarding COVID-19 physical distancing
• Amendment to Animal Control By-Law 22-100
• Amendment to Accessible Parking By-Law 02-18
• Discussion of an MOU for a city-owned pound

Recreation and Culture Standing Committee

The Recreation and Culture Standing Committee will review the minutes from the December 4, 2023 meeting. The committee will also consider a report from the Museum Curator regarding a Canada Cultural Spaces Fund application.

• Report from the Museum Curator regarding a CCSF Application

Elliot Lake Museum Advisory Board

The board will consider the Museum Curator's Q4 2023 Quarterly Review and draft budgets for Trivia Night. The meeting also includes a discussion regarding the formation of a Miners' Memorial Name Selection Subcommittee.

• Museum Curator Q4 2023 Quarterly Review
• Trivia Night Budget - Nov 3 - DRAFT
• Trivia Night Budget - Dec 8 - DRAFT
• Formation of Miners' Memorial Name Selection Subcommittee