Flagstaff County public meetings in 2021

Council Meeting

Flagstaff County Council meets on December 15, 2021, to consider the 2022 Flagstaff Waste Management budget, a new fire bylaw (Bylaw 08-21), an asset transfer agreement with FRESS, and several policy reviews including procurement and reserves. The agenda also includes a closed session under FOIP Section 24 and routine items such as minutes, committee reports, and correspondence.

• Flagstaff Waste Management 2022 budget presentation at 9:00 a.m.
• Bylaw 08-21 – Fire Bylaw for adoption
• FRESS – Asset Transfer Agreement
• Policy LE 001 Procurement and Expenditures review
• CP 013 Reserves Policy review

Flagstaff County Council approved the 2022 waste management budget, adopted a new asset management policy, and gave final reading to Bylaw 08/21 for regional fire services. They also approved the transfer of fire equipment to FRESS, appointed a housing group representative, and approved several other administrative and policy items.

• Approved 2022 Flagstaff Regional Solid Waste Management budget with County requisition of $489,474.86
• Approved new Policy CP 012 – Asset Management
• Gave final reading to Bylaw 08/21 for Regional Fire Services
• Approved FRESS Asset Transfer Agreement for fire vehicles at $1.00 each
• Appointed Larry Hiller to Flagstaff Regional Housing Group for 2021-2022 term
• Approved letter of support for Area 53 Raceway Community Enhancement Grant
• Reinstated health and wellness benefit for full-time staff with $500 retroactive payment
• Approved purchase of 0.3 acre land from Dietz Farms Ltd. for $4,000 for Galahad Water Well

Agricultural Service Board

The Flagstaff County Agricultural Service Board is meeting to review reports from the agricultural fieldman and assistant fieldman, discuss the 2021 season, and consider business items including 2022 provincial conference resolutions, the 2021 ASB audit, and a federal fertilizer reduction proposal. The agenda also includes correspondence on topics like soil moisture, clubroot, and farm mental health resources.

• 2022 ASB Provincial Conference Resolutions
• 2021 Agricultural Service Board Audit
• Federal Government Fertilizer Reduction Proposal
• Review of Roles and Responsibilities of ASB Members
• Correspondence: Alberta Farm Mental Health Resource, Clubroot Survey, precipitation and soil moisture reports

The Agricultural Service Board approved a resolution recommending County Council write to federal ministers expressing concern over the 2030 deadline for a 30% reduction in on-farm fertilizer carbon emissions and the potential $48 billion farm income loss. The board also reviewed and supported all six 2022 provincial ASB conference resolutions, and discussed audit findings requiring improvements in emergency carcass disposal planning and appeal committee appointments.

• Approved resolution recommending Council correspond with federal ministers on fertilizer emission reduction deadline (carried)
• Approved agenda as presented (carried)
• Approved August 16, 2021 minutes as presented (carried)
• Approved 15 correspondence items as presented (carried)
• Supported all six 2022 ASB provincial conference resolutions (in favour)

Council Meeting

Flagstaff County Council is meeting to receive department updates, review public works policies, consider a feasibility study RFP selection, conduct a tax sale, and discuss the Flagstaff Family and Community Services 2022 budget. The agenda also includes routine items like minutes adoption, committee reports, and a closed session.

• Public works policy review: PW 001 Umbrella, PW 002 Dust Suppressant, PW 014 Road Closure
• Tax sale scheduled for 11:00 AM with property info and auction guidelines
• Feasibility study RFP applicants and selection discussion with Kristy Jackson
• Flagstaff Family and Community Services (FFCS) 2022 budget review
• Treaty 6 Land Acknowledgement adoption

Council approved a motion to have the Reeve open each meeting with a Treaty 6 land acknowledgement, passing 4-3. They also approved a $9,568.52 tax repayment agreement, a $150,000 feasibility study contract with B&A Planning Group for industrial rail sites, and a $408,356 budget for Flagstaff Family and Community Services. The public auction for two tax sale parcels was cancelled, and a $1,500 donation to FIRST was approved.

• Approved Treaty 6 land acknowledgement to start meetings (4-3)
• Approved tax repayment agreement for Rolls 72300 and 8800 totaling $9,568.52
• Approved contract with B&A Planning Group for rail-access industrial feasibility study up to $150,000
• Cancelled tax sale auction for Roll 8800 and Roll 72300
• Approved 2022 FFCS budget of $408,356 ($8.70 per capita)
• Donated $1,500 to FIRST for 24th Annual Community Fundraiser
• Approved Public Works policies PW 001, PW 002, and new PW 014
• Approved Flagstaff Regional Emergency Services Master Fire Agreement (Nov 4, 2021)

Council Meeting

Flagstaff County Council is meeting electronically to review policies, receive a fire services department update, and consider two tax-related requests: one from Axiom Oil and Gas and one for cancellation of a tax penalty. The agenda also includes adoption of previous minutes, committee reports, correspondence items, and a closed session under FOIP Section 24.

• Fire Services department update
• Policy review and updates
• Axiom Oil and Gas tax payment request
• Request for cancellation of tax penalty
• Closed meeting (in camera) under FOIP Section 24

Council approved a tax payment agreement with Axiom Oil and Gas Inc., allowing deferred property tax payments totaling $242,037.78 with a partial waiver of the 12% penalty ($17,044.51) after full payment. Council also denied a request to cancel tax penalties on six rolls totaling $437.56, and approved several policy revisions.

• Approved Axiom Oil and Gas tax payment agreement with $242,037.78 in deferred payments and partial penalty waiver (carried)
• Denied cancellation of tax penalties on Rolls 388000, 387800, 387900, 388100, 388400, 390900 totaling $437.56 (carried)
• Approved policy revisions for AG 001, CP 002, CP 003, HR 008; no revisions for CP 011, HR 007, HR 009 (carried)
• Approved agenda as revised (carried)
• Approved minutes of October 13, 2021 Council meeting (carried)
• Approved minutes of October 26, 2021 Organizational meeting (carried)
• Approved 17 correspondence items as presented (carried)
• Moved into closed session per FOIP Section 24 and returned to open meeting (carried)

Organizational Meeting

This is the organizational meeting of Flagstaff County Council, where newly elected council members will take oaths of office and elect a reeve and deputy reeve. The council will also adopt a code of conduct, elect chair and vice-chair for the Agricultural Service Board (ASB), appoint board and committee representatives, and review Policy LE 004 on boards and committees. All items are procedural and routine for the start of a new council term.

• Oaths of office for council members
• Election of reeve and deputy reeve
• Adoption of Council Code of Ethics and Conduct
• Election of ASB chairperson and vice-chairperson
• Appointment of board and committee representatives

The organizational meeting was held to swear in newly elected councillors and appoint leadership. Don Kroetch was elected Reeve and Howard Shield was elected Deputy Reeve for the 2021/2022 term. Council also reaffirmed the Code of Ethics and Conduct and Values of Council, appointed numerous board and committee representatives, and set per diem rates for board members.

• Elected Don Kroetch as Reeve for 2021/2022 term (carried)
• Elected Howard Shield as Deputy Reeve for 2021/2022 term (carried)
• Reaffirmed Council Code of Ethics and Conduct (carried)
• Reaffirmed Values of Council (carried)
• Appointed board and committee representatives for 2021/2022 term (carried)
• Elected Howard Shield as Agricultural Service Board Chairperson (carried)
• Elected Jeff Eckstrand as Agricultural Service Board Vice-Chairperson (carried)
• Set board member per diem rates at $400 full day, $250 half day (carried)

Council Meeting

Flagstaff County Council meets electronically to consider a new traffic bylaw, electrical distribution franchise fees for 2022, a capital bridge grant application, a tax repayment agreement with Rally Canada Resources Ltd., and cancellation of taxes. The agenda also includes appointments, committee reports, correspondence, and a closed session under FOIP Section 24.

• Traffic Bylaw 07-21
• Electrical Distribution Franchise Fee 2022 for Hamlets of Galahad and Strome
• 2022 Capital Bridge Program grant application
• Rally Canada Resources Ltd. tax repayment agreement
• 2021 cancellation of taxes and adjournment of tax sale

Council gave final reading to Traffic Bylaw 07/21, regulating highway use and parking. It approved a $116,250 grant application for bridge repairs, a tax repayment agreement with Rally Canada Resources, and cancelled $298,307.59 in taxes for several oil and gas companies. The November 24 meeting was cancelled and the tax sale adjourned to November 10 due to COVID-19.

• Adopted Traffic Bylaw 07/21 (final reading, unanimous)
• Approved $116,250 STIP grant application for three bridge projects (carried)
• Approved tax repayment agreement with Rally Canada Resources Ltd. (carried)
• Cancelled $298,307.59 in taxes for multiple companies (carried)
• Appointed Leslie Cholowsky to SDAB for three-year term (carried)
• Cancelled November 24, 2021 council meeting (carried)
• Adjourned October 13 tax sale to November 10 due to COVID-19 (carried)
• Approved $18,764 quote for Sedgewick Storage Shop repairs (carried)

Council Meeting

The Flagstaff County Council is meeting electronically to review the first draft of the 2022-2024 business plan and budget, receive updates from fire services and broadband, and consider an elections fee schedule and reserve bids for tax sale properties. The agenda also includes adoption of minutes, committee reports, and correspondence items, followed by a closed session under FOIP Section 24.

• 2022-2024 Business Plan and Budget Draft 1
• Fire Services department update
• Flagstaff Region Broadband update with Craig Dobson
• 2021 Elections Fee Schedule
• Reserve bid for tax sale properties 2021

Council approved the 2022-2024 Business Plan and Budget and the 2022-2026 Capital Plan as presented. They also set reserve bids for six tax sale properties, approved the 2021 election fee schedule, and agreed to continue broadband discussions with a goal of releasing an RFP. The meeting included a closed session under FOIP Section 24.

• Approved 2022-2024 Business Plan and Budget and 2022-2026 Capital Plan (carried)
• Approved 2021 General Municipal Election Fee Schedule (carried)
• Set reserve bids for six tax sale properties (carried)
• Approved request to extend Fire Services Agreement with Village of Forestburg to Dec 31, 2021 (carried)
• Approved continuing broadband discussions with goal of releasing RFP (carried)
• Approved 2022 Parkland Regional Library budget of $3,536,451 with $8.55 per capita requisition (carried)
• Approved correspondence items as presented (carried)
• Went into closed session under FOIP Section 24 (carried)

Council Meeting

Flagstaff County Council is meeting to consider several bylaws and reports, including a records retention bylaw, a prohibited animal bylaw targeting wild boar, and a request to lease hamlet fire halls. They will also hear updates from Public Works, a historical data collection presentation, and a delegation from the Hardisty and District Development Group. The agenda includes routine items like adoption of minutes and committee reports.

• Records Retention Bylaw 05-21, repealing 2001 Bylaw 04-01
• Prohibited Animal Bylaw 06-21 (wild boar)
• Request to lease hamlet fire halls
• Killam Seniors Living Project
• Municipal General Election - vote by special ballot

Council gave final reading to Bylaw 05/21 (Records Retention) and Bylaw 06/21 (Prohibited Animal, regulating wild boar). It also accepted a $74,645 quote for sewer CCTV inspections, approved appointments for weed/pest inspectors, and agreed to lease the Strome and Galahad fire halls to FRESS for $1 per year. A request to host a historical obituary database was deferred to a business case for the 2023 budget.

• Approved agenda and minutes of August 11, 2021.
• Accepted Empipe Solutions Ltd. quote for Hamlet sewer CCTV inspections at $74,645 + GST, with shortfall funded by MSI – Operating.
• Gave first, second, and third/final reading to Bylaw 05/21 (Records Retention and Disposition).
• Gave first, second, and third/final reading to Bylaw 06/21 (Prohibited Animal Bylaw).
• Appointed Nicholas Dunn as Weed and Pest Inspector and Soil Conservation Officer; appointed Floyd Beausoleil, Bert Hagel, Angela Levitt, and Hailey Bender as Pest Inspectors.
• Approved a letter of support to Covenant for CMHC Seed Funding for the Killam Seniors Living Project.
• Approved voting by Special Ballot for the 2021 Municipal Election, with applications accepted until October 18, 2021.
• Approved lease agreements with FRESS for Strome and Galahad fire halls at $1 per year, with specified terms and responsibilities.

Agricultural Service Board

The Flagstaff County Agricultural Service Board is meeting to review the Agricultural Fieldman's report, discuss a proposed prohibited animal bylaw targeting wild boar, and consider declaring a municipal agricultural disaster due to dry conditions. The board will also approve minutes from April 19, 2021, and review correspondence items.

• Proposed Prohibited Animal Bylaw (2021 Bylaw __-21) regarding wild boar
• 2021 Municipal Agricultural Disaster declaration discussion
• Agricultural Fieldman report for 2021-08-16
• Correspondence includes Canadian Agricultural Partnership, livestock tax deferral, dry conditions update, Dutch elm disease info
• Minutes approval for April 19, 2021 meeting

The Agricultural Service Board approved a draft Prohibited Animal Bylaw for presentation to Flagstaff County Council, and decided not to declare a municipal agriculture disaster despite dry conditions. The board also approved routine correspondence and heard the fieldman's report on weed control, staffing, and surveys.

• Approved draft Prohibited Animal Bylaw for council presentation (carried)
• Declined to declare municipal agriculture disaster, will monitor (carried)
• Approved agenda as presented (carried)
• Approved April 19, 2021 minutes as presented (carried)
• Approved six correspondence items (carried)

Council Meeting

Flagstaff County Council meets to consider the purchase of a self-propelled packer, appoint a member-at-large to the Agricultural Service Board, and possibly rescind a prior council action. The agenda also includes committee reports, correspondence items, and a closed session.

• Purchase of self-propelled packer
• Agricultural Service Board member-at-large appointment
• Motion to rescind an action of council
• Committee reports including FRESS and ICF review with Town of Killam
• Correspondence on 2021 Gas Tax Fund allocation and fire agreement extensions

Council approved the purchase of a 2022 Case SV213E Padfoot Roller from Rocky Mountain Equipment for $210,100 plus GST. They also appointed Steven Vincett to the Agricultural Service Board for a three-year term and passed a motion to advocate for victim services funding. A motion to rescind a previous decision about school bus support was defeated.

• Approved purchase of 2022 Case SV213E Padfoot Roller for $210,100 plus GST (carried)
• Appointed Steven Vincett to Agricultural Service Board for 3-year term (carried)
• Defeated motion to rescind Resolution FC20210714.1009 regarding school bus support letter
• Approved motion to advocate to Government of Alberta for victim services funding (carried)
• Approved correspondence items as presented (carried)

Council Meeting

The Council will review various business items including funding requests and department updates. The agenda includes discussions on public works equipment, economic development, and community donation requests.

• Purchase of 2022 graders
• Iron Creek Flying Club drive-in airshow funding request
• Forestburg Power Sports Association donation request
• Flagstaff Scottish Club Highland Festival funding request
• Request for cancellation of tax penalty

Council approved the purchase of two 2022 John Deere graders from Brandt Tractor, one 772GP for $410,300 and one 872GP for $450,800, both plus GST, with guaranteed trade-in values. They also approved $2,500 for the Iron Creek Flying Club's drive-in airshow, denied a tax penalty cancellation request, and voted 5-2 against providing a letter of support for Hardisty School transportation. Other actions included supporting a CMHC seed funding application for a seniors housing project and approving the 2022-2024 Programs and Services Priorities.

• Approved purchase of 2022 John Deere 772GP AWD grader for $410,300 plus GST (carried)
• Approved purchase of 2022 John Deere 872GP AWD grader for $450,800 plus GST (carried)
• Approved $2,500 funding for Iron Creek Flying Club drive-in airshow (carried)
• Denied request for cancellation of tax penalty on Roll 620000 in amount of $335.71 (carried)
• Approved support for Killam Health Care Centre and Covenant Health CMHC seed funding application (carried)
• Approved 2022-2024 Programs and Services Priorities (carried)
• Denied letter of support for Hardisty School transportation (5-2)
• Approved providing approximately 200 yards of reject sand to Forestburg Power Sports Association (carried)

Council Meeting

Flagstaff County Council is meeting to discuss equipment procurement for 2022 and review program and service priorities. The body will also consider a funding request for a drive-in airshow and review fire service agreements.

• Purchase of graders for 2022
• Drive-in airshow funding request
• Extension of fire and fire chief agreements
• Programs and services priorities for 2022
• County of Paintearth draft MDP review

Flagstaff County Council denied a $7,500 funding request for the Camrose drive-in airshow but approved providing a letter of support from the Reeve. Council also approved seeking quotes for two AWD graders for 2022, extended fire services agreements, and deferred the 2022-2024 business plan priorities to the next meeting.

• Denied $7,500 funding to Camrose Flying Club and Iron Creek Flying Club for the drive-in airshow.
• Approved a letter of support from the Reeve for the drive-in airshow.
• Approved requesting quotes for two AWD graders for 2022 through Sourcewell RMA Contract Purchasing Program.
• Approved recruitment of an Agricultural Service Board advisory member at large.
• Approved responding to County of Paintearth with no concerns on their draft Municipal Development Plan.
• Approved requesting towns and villages to extend fire services agreements until FRESS transition is complete.
• Deferred 2022-2024 Programs and Services Priorities to July 14, 2021 meeting.
• Approved 25 correspondence items as presented.

Council Meeting

The Council will review tender results for crushing projects and receive updates from the Public Works and Planning and Development departments. The meeting includes a discussion regarding the temporary closure of Galahad Long Term Care.

• CR-01-2021 crushing tender results
• CR-02-2021 crushing tender results for the Southwest area
• Galahad Long Term Care temporary closure discussion
• Planning and Development Department update
• Public Works Department update

Flagstaff County Council awarded two gravel crushing tenders to McNabb Construction Ltd. totaling $803,000 plus GST, and reallocated $4,152 in MOST funding to the Heisler Senior Citizens Friendship Club. Council also voted to correspond with Alberta Health Services about the Galahad Long Term Care Centre's sustainability, after withdrawing a stronger motion to demand reopening within four months. The meeting included a closed session under FOIP Section 24.

• Awarded tender CR-02-2021 for Southwest area gravel crushing to McNabb Construction Ltd. for $660,000 plus GST
• Awarded tender CR-01-2021 for Mazure Pit gravel crushing to McNabb Construction for $143,000 plus GST
• Reallocated $4,152 of MOST funding to Heisler Senior Citizens Friendship Club
• Approved 19 correspondence items as presented
• Withdrew motion to advocate for Galahad Long Term Care reopening in four months
• Carried motion to correspond with Alberta Health Services about Galahad Long Term Care sustainability
• Approved agenda and May 26, 2021 minutes
• Held closed session under FOIP Section 24

Council Meeting

Flagstaff County Council is meeting electronically to consider a revised residential dust suppressant policy and strategic dust suppressant locations on Township Roads 440 and 442. The council will also discuss support for the RCMP, re-appoint a returning officer, and receive committee reports and correspondence items.

• Revised Residential Dust Suppressant Policy
• Strategic Dust Suppressant Locations (Twp Rd 440, Twp Rd 442)
• Support for the RCMP
• Re-appointment of Returning Officer
• 2021 MSI Funding correspondence

Flagstaff County Council defeated a motion to write to the Minister of Justice expressing support for the RCMP and concern about a provincial police force, instead approving a motion to await the PricewaterhouseCoopers assessment and provincial next steps. Council also approved a revised residential dust suppressant policy, designated two road sections for MG 30 application, and reappointed Sandy Otto as Returning Officer for the 2021 municipal election.

• Defeated motion to correspond with Minister of Justice expressing RCMP support and concern over provincial police costs
• Carried motion to await PwC assessment and provincial next steps before corresponding with Minister
• Approved revisions to Policy PW 013 Residential Dust Suppressant
• Approved MG 30 application to Township Road 440 (SH 870 to Hwy 13, ~2,550 m) and Township Road 442 (Sedgewick to Range Road 122, ~2,700 m) at ~$30,000 from Operating Reserves
• Approved contract with Sandy Otto as Returning Officer for 2021 Municipal Election
• Appointed Sandy Otto as Returning Officer under Local Authorities Election Act
• Approved 22 items of correspondence as presented

Council Meeting

Flagstaff County Council is meeting to discuss a grant application to Western Economic Diversification and an Economic Development Week proclamation. The body will also address appointments for weed and pest inspectors and review recreation funding timelines.

• Grant application to Western Economic Diversification
• 2021 Weed and Pest Inspector appointments
• Review of recreation funding ICF agreement timelines
• Economic Development Week proclamation
• FRESS Resolution

Council approved a resolution to form the Flagstaff Regional Emergency Services Society (FRESS), a non-profit entity to provide regional fire and emergency services across multiple member municipalities, with a recorded vote of 5 in favor and 1 opposed. Council also approved a $150,000 grant application for an industrial rail access feasibility study, appointed four weed and pest inspectors, and approved a free dust suppressant program for arterial road residents at a cost of $210,000. The meeting included a closed session under FOIP Section 24, but no decisions were made public from that session.

• Approved FRESS regional fire services resolution (5-1)
• Approved $150,000 grant application to Western Economic Diversification for rail access study
• Appointed Samantha Culbert, Sierra Freadrich, Mikayla Kuilboer, and Matthew Pfeffer as 2021 Weed and Pest Inspectors
• Approved free 200-meter MG 30 dust suppressant for arterial road residents, up to 2 applications/year, $210,000 from reserves
• Approved proceeding with ICF recreation funding review before October 18, 2021 election
• Proclaimed May 9-15, 2021 as Economic Development Week
• Approved correspondence items as presented
• Approved minutes from April 28, 2021 meeting

Council Meeting

Flagstaff County Council is meeting to discuss the 2021 tax rate bylaw and council remuneration. The agenda also includes public works proposals and tender results for equipment sales.

• 2021 Tax Rate Bylaw
• Gravel proposal for the southwest area of the county
• Tender results for the sale of used equipment
• Council remuneration, expenses and benefits
• Ratepayer request to reconsider arterial residential dust suppressant

Council gave final reading to Bylaw 04/21, setting the 2021 tax rates for Flagstaff County. Council also approved tendering for 40,000 tonnes of gravel in the southwest area at an approximate cost of $676,000, funded by Public Works Gravel Reserves. A ratepayer request to reconsider the arterial residential dust suppressant was addressed by offering a 50/50 cost recovery rate for a 200-meter application of MG 30 on arterial roads. Council confirmed the Reeve and Councillor annual salaries remain at $43,091 and $39,174 respectively for the next term.

• Approved 2021 Tax Rate Bylaw 04/21 (final reading)
• Approved tender for supply, crush, and stockpiling of 40,000 tonnes of gravel in the Southwest Area (~$676,000)
• Approved 50/50 cost recovery for 200-meter MG 30 dust suppressant on arterial roads
• Approved sale of used equipment to multiple bidders; rejected bids for 5 items
• Confirmed Policy LE003 and annual salaries for Reeve ($43,091) and Councillors ($39,174)
• Accepted Corvus/Fiera proposal for Wetland Replacement Program ($5,000 from ASB reserves)
• Approved removal of Emergency Management portion from FRESS Master Agreement
• Approved formation of FRESS prior to Master Agreement completion and beginning Asset Transfer Agreement

Emergency Services Committee

The Emergency Services Committee is meeting to discuss the formation of a regional fire service (FRESS), including a timeline, master agreement, asset transfer, and municipal bylaws. They will also consider hiring a regional fire manager, extending fire agreements, and setting up initial meetings, support services, insurance, fees, and an orientation committee.

• Timeline for FRESS
• FRESS master agreement
• Asset transfer agreement and municipal bylaws
• Hiring of a regional fire manager
• Extension of fire agreements

Agricultural Service Board

The Flagstaff County Agricultural Service Board is meeting electronically to approve minutes, hear reports from the agricultural fieldman and assistant fieldman, and discuss business items including the Alberta Wetland Replacement Program and a funding request from the Farm Safety Centre. The agenda also includes a large correspondence section with items on climate-smart practices, precipitation maps, insect surveys, and invasive species.

• Alberta Wetland Replacement Program discussion
• Farm Safety Centre request for funding
• Agricultural Fieldman report
• Assistant Agricultural Fieldman report
• Correspondence on 2 Billion Trees program, insect survey results, and invasive species

The Agricultural Service Board approved two recommendations to County Council: accepting a Corvus/Fiera proposal to manage a Wetland Replacement Program for $5,000 funded through ASB reserves, and continuing financial support for the Farm Safety Centre's school programs. The board also approved the agenda, minutes, and correspondence items. No other substantive decisions were made.

• Approved recommendation to accept Corvus/Fiera wetland program proposal ($5,000 from ASB reserves) (carried)
• Approved recommendation to continue funding Farm Safety Centre school programs (carried)
• Approved agenda as presented (carried)
• Approved January 18, 2021 minutes as presented (carried)
• Approved 11 correspondence items as presented (carried)

Council Meeting

Flagstaff County Council is meeting to discuss public works policies, road rehabilitation, and economic development applications. The session includes reviews of infrastructure studies and a proposal for a public engagement program.

• Bylaw 03-21 to consolidate subdivision plans 8021716, Blk 2, Lot 8 and Plan 8021716, Blk 2, Lot 9
• Tender results for the sale of the Heisler grader shed
• Contract extension for bridge repair 07718-20 with Griffin Contracting Ltd.
• Battle River Economic Opportunities Committee (BREOC) funding application
• Medical recruitment and retention accommodation funding

Council approved the PW 013 Residential Dust Suppressant policy, allowing residents to choose between County-provided MG 30 at full cost recovery or approved products from Alberta Transportation's list. They also approved the 2021 Road Recovery and Rehabilitation program revision, bringing forward a 2022 shoulder pulling project at $278,400, and accepted tenders for the Heisler grader shed ($18,925 plus GST) and the Strome Office/Post Office building ($250 plus GST). A contract extension for bridge repair was granted, and a proposal to contract InnoTech Alberta for an MG 30 study was denied (6-1).

• Approved PW 013 Residential Dust Suppressant policy (carried)
• Approved sale of Heisler grader shed to Killam Towing Ltd. for $18,925 plus GST (carried)
• Extended Bridge Repair Contract #07718-20 completion date to June 26, 2021 (carried)
• Approved 2021 Road Recovery program revision, adding shoulder pulling project at $278,400 (carried)
• Denied contract with InnoTech Alberta for MG 30 underground infrastructure study (6-1)
• Accepted offer from Deanna Sharpe for Strome Office/Post Office building for $250 plus GST (carried)
• Approved BREOC Community Demonstration Project application for $20,000 (carried)
• Confirmed removal of medical accommodation incentives for 2021, to reconsider in 2022 budget (carried)

Council Meeting

The Council is meeting to receive a presentation on the 2020 financial statements and conduct year-end program reviews. The agenda includes several public works updates and equipment procurement discussions.

• Presentation of 2020 financial statements by auditor Peggy Weinzierl
• Sale of 2015 grader and purchase of Class 8 highway tractor
• Strome lagoon upgrades
• 2021 Road Recovery and Rehabilitation Program
• Discussion on transitioning oil roads and Range Road 152 in the Village of Forestburg

Council approved the distribution of $378,010 in Municipal Operating Support Transfer (MOST) funding to 66 Flagstaff Region organizations, with the remaining $5,496 used internally for eligible costs. They also approved the 2020 audited financial statements, accepted a bid for a grader, awarded a tender for lagoon upgrades, and approved several other items. A request to leave Range Road 152 as an oiled road was defeated, and a request for gravel from the Battle River Research Group was denied.

• Approved the 2020 Audited Financial Statements as presented.
• Approved distribution of $378,010 in MOST funding to 66 local organizations, with $5,496 retained internally.
• Deferred the Public Engagement Program proposals for re-evaluation after the fall 2021 election.
• Approved support for the Killam RCMP Detachment Performance Initiative with monthly promotional items from April 2021 to April 2022.
• Selected HumanEdge as the recruiting firm for the Regional Fire Chief/Manager at a cost of $19,000 plus GST.
• Approved the use of $5,159.96 in 2020 surplus funds for the Flagstaff Community Adult Learning Welcoming Community Project in 2021.
• Accepted the bid from Pacesetter Equipment Ltd. for the 2015 Caterpillar 160M AWD Grader at $211,000 plus GST.
• Awarded the Strome Lagoon upgrades tender to Wally's Backhoe Services Ltd. for $509,263 plus a 5% contingency, with the shortfall funded by Federal Gas Tax.

Council Meeting

Flagstaff County Council is meeting electronically to discuss tax repayment agreements and a letter of support for Flagstaff Victim Services. The agenda also includes a delegation from the RCMP Killam Detachment.

• Letter of support for Flagstaff Victim Services
• Tax payment agreement with Cleo Energy Corp
• Tax repayment agreement for rolls 670510 and 670710
• Delegation from Sgt. R.C. (Colin) Thorne, RCMP Killam Detachment

Council approved a tax repayment agreement with CLEO Energy Corp., allowing them to pay outstanding 2018-2020 taxes in 36 monthly payments with $135,358.88 in penalties waived. Council also approved a tax repayment agreement for Rolls 670510 and 670710 for $28,064.79. Council decided not to enforce the Public Health Act and Chief Medical Officer of Health's Orders through Community Peace Officers. Council voted 4-3 to leave the Forestburg South road as an unbanned oiled surface road until it deteriorates, and also approved the same for the Daysland East road.

• Approved a letter of support for Flagstaff Victim Services' grant application
• Approved tax repayment agreement with CLEO Energy Corp. with 36 monthly payments and waived $135,358.88 in penalties
• Approved tax repayment agreement for Rolls 670510 and 670710 for $28,064.79
• Requested the Recruitment Committee recommend a recruitment firm within a $20,000 budget for a Regional Fire Services Manager
• Decided not to enforce the Public Health Act and Chief Medical Officer of Health's Orders through Community Peace Officers
• Carried 4-3 to leave the Forestburg South road as an unbanned oiled surface road until it deteriorates
• Carried to leave the Daysland East road as an unbanned oiled surface road until it deteriorates
• Directed administration to gather more information on the RCMP Killam Detachment's funding request for a visibility initiative

Council Meeting

Flagstaff County Council is meeting to review public works equipment updates and a draft residential dust suppressant policy. The body will also consider a funding request from the Killam and District Health Care Foundation and discuss public input for the 2022 business plan.

• 2021 purchase of grader
• 2021 sale of used graders
• PW 013 Residential Dust Suppressant draft policy
• Killam and District Health Care Foundation request for funding
• Public input for 2022 Business Plan

Council approved the purchase of a 2021 John Deere 772GP AWD Grader from Brandt Tractor Ltd. for $420,600. It also accepted bids for the sale of two used graders, re-tendered one grader, and directed administration to revise a dust suppressant policy. A motion to eliminate TSI from a recruitment process was defeated, and a recommendation on the recruitment firm was tabled.

• Approved purchase of one 2021 John Deere 772GP AWD Grader from Brandt Tractor Ltd. for $420,600.
• Directed administration to revise draft policy PW 013 Residential Dust Suppressant to offer residents a choice between County-provided MG 30 at full cost recovery or an approved product from the Alberta Transportation list.
• Approved re-tendering for the 2015 Caterpillar 160M AWD Grader (no wing).
• Accepted bids for used graders: $185,240 + GST for a 2016 John Deere 872GP from Ritchie Bros. Auctioneers, and $180,000 + GST trade-in for a 2016 John Deere 872GP from Brandt Tractor Ltd.
• Approved contracting a communications company to propose a public engagement program for the 2022 Business Plan.
• Directed administration to review a business case for the Seniors Tailored Living complex in Killam, AB.
• Appointed Kim Cannady, Brent Hoyland, and Kelly Loder as fire guardians for Flagstaff County, effective March 1, 2021 to February 28, 2022.
• Approved appointment of Murray Hampshire as Chair of both the Intermunicipal Composite and Local Assessment Review Boards for a two-year term expiring March 2023.

Council Meeting

Flagstaff County Council meets electronically to consider several public works items, including a 2021 bridge repair tender, a residential dust suppressant policy, and a policy on public works services for towns and villages. Council will also hear funding requests from the Killam and District Health Care Foundation and STARS, discuss options for Municipal Operating Support Transfer (MOST) funding, and review the 2021 fees and charges schedule. The agenda includes routine items like adopting minutes, re-appointing a returning officer, and appointing board members.

• 2021 Bridge Repair Tender
• PW 013 Residential Dust Suppressant Policy
• PW 009 Public Works Services for Towns and Villages
• Killam and District Health Care Foundation request for funding
• 2021 Fees and Charges Schedule

Council accepted Bridgemen Services Ltd.'s bid for the 2021 bridge repair tender at $436,800 plus 10% contingency, funded partly by the Federal Gas Tax Grant. They also directed revisions to the dust suppressant policy, approved changes to public works services for towns and villages, allocated MOST funding for COVID-19 relief, and confirmed continued STARS funding.

• Approved $436,800 bridge repair tender to Bridgemen Services Ltd. (carried)
• Directed revision of PW 013 Residential Dust Suppressant policy to mirror Camrose County (7-0)
• Approved PW 009 Option #2: discontinue new oil dust suppressant for towns/villages, offer MG 30 or recycled oil at full cost recovery (carried)
• Approved PW 009 policy revisions as presented (carried)
• Allocated $383,506 MOST funding for not-for-profit COVID-19 relief, with committee review (carried)
• Appointed Clr. Herle and Clr. Eckstrand to MOST grant committee (carried)
• Reappointed Katrina Singer as Returning Officer (carried)
• Confirmed STARS funding at $2.00/capita based on population of 3,738 (carried)

Council Meeting

Flagstaff County Council meets electronically to consider the second draft of the 2021-2023 business plan and budget, a utilities bylaw, and a bylaw to cancel a subdivision plan. Council will also review the 2022-2024 budget timeline, strategic plan, and board appointments. The agenda includes routine items like minutes, committee reports, correspondence, and a closed session.

• 2021-2023 Business Plan and Budget 2nd Draft
• Utilities Bylaw 01-21
• Bylaw 02-21 to cancel Subdivision Plan No. 8021716, Blk 2, Lot 8
• 2022-2024 Business Plan and Budget timeline
• Board members required for ARB and SDAB

Council approved the 2021-2023 Business Plan and Budget second draft, including revisions to Programs and Services Priorities. It also gave final reading to Utilities Bylaw 01/21, setting water, sewer, and solid waste rates for the hamlets of Strome and Galahad. A bylaw to cancel a subdivision plan was passed, and the 2022-2024 budget timeline was set for approval before the election.

• Approved 2021-2023 Business Plan and Budget 2nd draft (carried)
• Approved revisions to Programs and Services Priorities, deleting ALUS, Community Resource Officer, County Library Board, Physician Retention, and Seniors Conference items (carried)
• Gave final reading to Utilities Bylaw 01/21 for water, sewer, and solid waste rates in Strome and Galahad (carried unanimously)
• Gave final reading to Bylaw 02/21 cancelling Subdivision Plan No. 8021716, Block 2, Lot 8 (1.71 acres) (carried unanimously)
• Approved 2022-2024 Business Plan and Budget timeline with Option 1, budget approval prior to election (carried)
• Approved revised 2018-2022 Strategic Plan (carried)
• Approved seeking new members for Assessment Review Board and Subdivision/Development Appeal Boards via councillor outreach (carried)
• Approved Municipal Stimulus Program red tape reduction actions including business incentives and coaching (carried)

Agricultural Service Board

The Flagstaff County Agricultural Service Board is meeting electronically to approve the agenda and prior minutes, receive reports from the agricultural fieldman and assistant fieldman, and review a year-end report. The board will also discuss the provincial ASB conference, issues in operations, and sustainable funding for the provincial ASB committee. Correspondence includes notices on African swine fever, wild boar, wheat midge forecast, snow report, and AFAC membership renewal.

• Review of roles and responsibilities of ASB committee members
• Discussion of 2021 Provincial ASB Conference and resolutions
• Sustainable funding for provincial ASB committee, including proposed fees letter
• Correspondence on African swine fever and wild boar as invasive pests
• 2021 Alberta Farm Animal Care membership renewal and invoice

The Agricultural Service Board approved a motion recommending County Council support a tiered funding model for the Provincial ASB committee from 2022 to 2025, with amounts rising from $375 to $600 per ASB. The board also approved the agenda, minutes, and correspondence, and discussed various agricultural issues including beaver control and road-edge farming.

• Approved agenda as presented (ASB2021.01.18.1001)
• Approved minutes of Nov 16, 2020 meeting (ASB2021.01.18.1002)
• Recommended to Council a sustainable funding tiered model for Provincial ASB committee (ASB2021.01.18.1003)
• Approved correspondence items including African Swine Fever report and Wheat Midge Forecast (ASB2021.01.18.1004)
• Adjourned meeting at 11:45 a.m. (ASB2021.01.18.1005)

Council Meeting

Flagstaff County Council is meeting electronically to hear public input survey results, receive an economic development department update, and consider a letter of support for Xplornet Communications' Universal Broadband Fund application. The agenda also includes adoption of minutes, a governance review survey, and routine correspondence. No major decisions are listed beyond these items.

• Public input survey results presented by Brent Hoyland at 9:00 a.m.
• Economic development department update including EcDev and BRAED reports
• Xplornet Communications Inc. letter of support request for Universal Broadband Fund application
• Adoption of December 16, 2020 council meeting minutes
• RMA board governance review survey