Flagstaff County public meetings in 2025

Council Meeting

Flagstaff County Council will approve the 2026 Solid Waste Management budget, which includes a total municipal requisition of $1.26 million, and will consider write-offs for uncollectible accounts and tax penalties.

• Approve 2026 Solid Waste Management budget ($1.26M total, $451,002.04 for County)
• Write-off uncollectible accounts totaling $2,509.45
• Approve PERC application for bad debts totaling $3,795,821.02
• Deny request to cancel penalties for 18 properties ($1,102.11 total)
• Appoint members to Regional Subdivision and Development Board

The council approved write‑offs of two uncollectible accounts totaling $2,509.45 and confirmed bad‑debt expenses for several energy companies, authorizing PERC and DIRC credit applications. It denied a request to cancel penalties totaling $1,102.11, appointed members to the Regional Subdivision and Development Appeal Board and the Intermunicipal Assessment Review Boards, and approved the 2026 solid‑waste management budget of $1,260,000. A motion to withdraw from the Battle River Alliance for Economic Development was defeated. The council also approved routine correspondence items and held a closed‑session meeting under ATIA Section 29.

• Approved write‑off of accounts 4921 and 2000 for $2,509.45 (Carried)
• Confirmed bad‑debt expense for listed energy companies and authorized PERC/DIRC applications (Carried)
• Denied cancellation of penalties totaling $1,102.11 (Carried)
• Appointed John Lunty and Howard Shield to Regional Subdivision and Development Appeal Board (Carried)
• Appointed Howard Shield and Steven Gratrix to Intermunicipal Assessment Review Boards (Carried)
• Approved 2026 Flagstaff Regional Solid Waste Management Budget of $1,260,000 (Carried)
• Motion to withdraw from Battle River Alliance for Economic Development defeated (Defeated)
• Approved routine correspondence items listed (Carried)

Agricultural Service Board

The Flagstaff County Agricultural Service Board will meet on December 8, 2025, to approve minutes, receive department reports, and set the schedule for 2026 meetings.

• Approval of September 8, 2025 ASB minutes
• Review of 2025 Annual ASB Programs and Services Report
• Setting of 2026 Agricultural Service Board meeting dates
• Orientation for Alberta Agriculture and Irrigation ASB members
• Correspondence on agricultural disaster, transportation, and wellsites

The Agricultural Service Board approved the agenda and the September 8, 2025 minutes. It accepted the scheduled meeting dates for 2026. The board also approved a list of 16 correspondence items. All motions were carried.

• Agenda approved (carried)
• September 8, 2025 minutes approved (carried)
• 2026 meeting dates accepted (carried)
• 16 correspondence items approved (carried)

Council Meeting

The Flagstaff County Council will adopt the agenda and minutes, approve a $672.15 write‑off of uncollectible accounts and cancel $12,974.71 in taxes for several energy companies. It will also pass the third and final reading of Bylaw 10‑25 establishing the Chief Administrative Officer and designated officer positions, extend orientation training to Jan 23 2026, approve a new signing‑authority policy, and set the 2026 regular council meeting schedule.

• Bylaw 10‑25 – Chief Administrative Officer and Designated Officers – third and final reading
• Write‑off of uncollectible accounts totaling $672.15
• Cancellation of taxes and penalties totaling $12,974.71 for listed companies
• Policy CP 015 – Signing Authority – approval of new cheque and transfer signatures
• Extension of council orientation training deadline to Jan 23 2026

The council approved the cancellation of $12,974.71 in taxes and penalties for a group of oil and gas companies. It also wrote off $672.15 in uncollectible accounts, passed Bylaw 10/25 for the Chief Administrative Officer, and approved the 2026 council meeting schedule. Additional actions included extending orientation training, revising signing‑authority policy, and authorizing joint meetings with neighboring municipalities.

• Approved write‑off of $672.15 uncollectible accounts (Resolution #FC20251112.1004)
• Cancelled $12,974.71 in taxes and penalties for listed oil and gas companies (Resolution #FC20251112.1005)
• Passed third and final reading of Bylaw 10/25 – Chief Administrative Officer and Designated Officers (Resolution #FC20251112.1006)
• Extended Council orientation training deadline to Jan 23 2026 (Resolution #FC20251112.1007)
• Approved 2026 regular Council meeting schedule (Resolution #FC20251112.1008)
• Approved revised Policy CP 015 signing authority (Resolution #FC20251112.1009)
• Approved joint meeting request with Village of Forestburg (Resolution #FC20251112.1010)
• Approved hosting meetings with each town and village to build relationships (Resolution #FC20251112.1011)

Organizational Meeting

Flagstaff County will hold an organizational meeting to elect the Reeve and Deputy Reeve, appoint board representatives, and elect the Agricultural Service Board chair and vice-chair.

• Election of Reeve and Deputy Reeve
• Appointment of Board and Committee Representatives
• Election of Agricultural Service Board Chairperson
• Election of Agricultural Service Board Vice-Chairperson
• Adoption of Agenda

Council Meeting

Flagstaff County Council is meeting to decide on several funding requests, including a $695,573 requisition for the Flagstaff Regional Emergency Services Society's 2026-2028 budget, a 2025 tax sale for three properties, and multiple community grants. They will also consider three new bylaws: amending the intermunicipal collaboration framework with Daysland and Forestburg, updating the fire bylaw, and establishing the chief administrative officer and designated officers. Committee budgets for Family and Community Services ($43,920) and Parkland Regional Library System ($36,563) are also up for approval.

• 2025 Tax Sale: public auction for three properties in SE-02-41-11-W4, Hamlet of Strome, if unsold proceed to tender
• Community Development Assistance Grant: $36,000 over two years for Flagstaff's Informed Response Sharing Team senior home maintenance
• Building Bridges in Flagstaff Society (formerly Victim Services): requesting $10,000 funding
• Valley Ski Hill: $8,556.07 allocated for pit pump repair and snow gun parts from prior $30,000 grant
• Three bylaws: Intermunicipal Collaboration Framework extension (Daysland, Forestburg), Fire bylaw amendment, CAO and designated officers bylaw

The council approved the 2026 Flagstaff Family and Community Services budget of $483,328, with a $12 per‑capita requisition and a $43,920 County share. It also approved several grant and infrastructure items, declined one funding request, and adopted new policies and bylaws. All actions were carried, with two items carried unanimously.

• Approved $18,000 per year (total $36,000) FIRST grant for Senior Home Maintenance Program (Carried)
• Declined funding request from Building Bridges in Flagstaff Society (Carried)
• Approved 2026 electrical distribution franchise fees – 9% for Strome and 9% for Galahad (Carried)
• Approved Battle River Research Group Public Participation Plan (Carried)
• Approved Policy CP 020 – Disposal of Surplus Assets, delegating authority to CAO (Carried)
• Approved $15,000 repair of Strome raw water lines funded by Water and Sewer Reserves (Carried)
• Approved $8,556.07 Valley Ski Hill funds for snow gun repairs (Carried)
• Approved 2026 FFCS budget of $483,328, $12 per capita, County share $43,920 (Carried)

Council Meeting

Flagstaff County Council will consider approving the 2026-2029 business plan and budget, setting reserve bids for tax sale properties, and appointing a new bylaw officer.

• 2026 Operating Budget of $25,495,850
• 2026 Capital Budget of $7,981,150
• Reserve bids set for tax sale properties (Roll #72300 for $540,000)
• Appointment of Peace Officer Alan Doutre as Bylaw Enforcement Officer
• Funding request for Alliance and District Museum re-shingling project

Council adopted the meeting agenda and approved the August 13, 2025 minutes. They set reserve bids for five tax‑sale properties totaling $1,775,500. The council approved the 2026‑2029 Business Plan and Budget, including a 2026 operating budget of $25,495,850 and a 2026 capital budget of $7,981,150. Additional actions included a $3,000 museum funding contribution, appointment of Alan Doutre as Bylaw Enforcement Officer, and approval of a Sustainable Fee Model for Alberta Registry Agents.

• Approved agenda (carried)
• Approved August 13, 2025 minutes (carried)
• Set reserve bids for five tax‑sale parcels (carried)
• Approved 2026‑2029 Business Plan and Budget with $25,495,850 operating budget (carried)
• Approved $3,000 (≈10%) funding for Alliance Museum re‑shingling project (carried)
• Directed development of 2027 Arts and Culture grant program (carried)
• Appointed Alan Doutre as Bylaw Enforcement Officer (carried)
• Approved Sustainable Fee Model for Alberta Registry Agents (carried)

Agricultural Service Board

The Agricultural Service Board will receive an Alberta Agriculture and Irrigation update, review the Agriculture Department report for September 8, 2025, discuss an Agricultural Plastics Management engagement, and consider a sponsorship for a Battle River Research Group small trial plot. Additional correspondence items from multiple counties will also be presented.

• Alberta Agriculture and Irrigation update (900 A.M.)
• Agriculture Department Report – 2025-09-08
• Agricultural Plastics Management Engagement
• Battle River Research Group small trial plot sponsorship
• Correspondence items including agricultural disaster letters from several counties

The Agricultural Service Board approved the agenda and prior meeting minutes. It voted to participate in the provincial agriculture plastics survey and to recommend that administration seek additional stakeholder input before committing to the Battle River Research Group small trial plots. The board also approved a list of 27 correspondence items.

• Agenda approved as presented (Resolution ASB2025.09.08.1001)
• June 9, 2025 minutes approved (Resolution ASB2025.09.08.1002)
• Participate in provincial plastics management survey (Resolution ASB2025.09.08.1003)
• Recommend administration obtain more stakeholder feedback before small plot trials (Resolution ASB2025.09.08.1004)
• Approve 27 correspondence items listed (Resolution ASB2025.09.08.1005)

Council Meeting

The council will hold a public hearing on Bylaw 06-25, amending Land Use Bylaw 01-23. They will also discuss a procurement support proposal, engineering for 2026 capital bridge projects, a contract extension for bridge repair BF 07692, and cancellation of outstanding taxes for Sequoia Resources Corp. Other items include a recreation facilities grant, review of reserves policy, and a Forestburg firehall replacement request.

• Public hearing on Bylaw 06-25 to amend Land Use Bylaw 01-23
• Engineering for 2026 capital bridge projects
• Bridge repair BF 07692 contract extension north of Killam
• Cancellation of 2017-2025 outstanding taxes and penalty for Sequoia Resources Corp
• Village of Forestburg request for replacement of Forestburg firehall

Council approved the cancellation of $2,428,844.56 in outstanding taxes and penalties for Sequoia Resources Corp. due to bankruptcy. They also approved several financial actions, including a $36,750 procurement support contract with Moyse & Associates, bridge engineering work totaling $92,300, and a $100,000 allocation for 2026 recreation facilities grants. Additional decisions included extending a bridge repair contract to October 31, 2025, leasing land for a communications tower to Lemalu Holdings, and moving the October council meeting to October 15, 2025.

• Approved $36,750 Moyse & Associates procurement support (Carried)
• Approved bridge engineering $54,000 for BF# 78061 and $38,300 for BF# 80998 (Carried)
• Extended Bridge Repair Contract #07692-25 to Oct 31 2025 (Carried)
• Cancelled $2,428,844.56 Sequoia Resources Corp. taxes and penalties (Carried)
• Approved $25,000 recreation facilities grant per facility to four organizations (Carried)
• Allocated $100,000 in 2026 budget for recreation facilities grant (Carried)
• Approved lease of NE 8 44 12 W4 land to Lemalu Holdings Ltd. for communications tower (Carried)
• Rescheduled October council meeting from Oct 22 to Oct 15, 2025 (Carried)

Council Meeting

Flagstaff County Council will give first reading to Bylaw 06-25 amending the Land Use Bylaw and consider approval of bids for used equipment sale. Council will also hear a presentation from STARS air rescue and discuss a request for additional financial assistance from Iron Creek Museum. Departmental updates from Transportation, Agricultural, Planning, Economic Development, Corporate Services, and Protective Services are on the agenda.

• Bylaw 06-25 first reading to amend Land Use Bylaw 01-23
• Approval of bids: $28,000 for 2007 John Deere tractor, $38,000 for 2015 McCormick tractor, $5,100 for 2019 Kuhn disk mower, $7,675 for 2017 Kubota zero-turn mower
• Iron Creek Museum request for additional funding for Sons of Norway Log Hall restoration
• First, second, and possible third reading of Procedural Bylaw 07-25
• Closed session under ATIA Section 29

The council gave first, second, third and final readings to Bylaw 07‑25, which governs council and committee proceedings, and carried it unanimously. It approved four used‑equipment sales totaling $78,775 plus GST. A request for $10,000 to the Iron Creek Museum was defeated, while funding for animal‑welfare on a hamlet property was approved. The meeting also moved to a closed session under ATIA and later resumed as an open meeting.

• First reading of Bylaw 07‑25 carried (Clr. Shield)
• Second reading of Bylaw 07‑25 carried (Clr. Ponto)
• Third reading of Bylaw 07‑25 carried unanimously (Clr. Manning)
• Final reading of Bylaw 07‑25 carried (Clr. Hiller)
• Approved equipment sale to Scott Whitehead for $28,000 + GST (Carried)
• Approved equipment sale to Robert Dickson for $38,000 + GST (Carried)
• Defeated $10,000 funding request for Iron Creek Museum (Defeated)
• Approved animal‑welfare funding for hamlet property (Carried)

Council Meeting

Council will review the purchase of three 2026 graders and a bridge repair contract. The meeting also includes decisions on 2025 municipal election bylaws, fee schedules, and various tourism and museum grant requests.

• Purchase of three 2026 graders from Brandt Tractor ($341,600) and Finning ($380,200 and $460,200)
• Bridge Repair Tender #7692 award to Bridgemen Services Ltd. for $254,850
• 2025 Municipal General Election Voting Stations Bylaw 05-25
• Tourism grants for Killam District Agricultural Society ($2,000) and Sedgewick Lake Park ($500)
• Appointment of Matthew Pfeffer as a Soil Conservation Officer

The council gave third and final reading to Bylaw 05/25, allowing multiple voting stations per division for the 2025 municipal election. It also approved the election fee schedule, awarded a bridge repair contract, and accepted several tourism assistance grants. Additional actions included purchasing three 2026 graders and appointing a Soil Conservation Officer.

• Approved third reading of Bylaw 05/25, 2025 Municipal Election Voting Stations Bylaw (Carried Unanimously)
• Approved election fee schedule for 2025 General Municipal Election (Carried)
• Awarded Bridge Repair Tender #7692-25 to Bridgemen Services Ltd. for $254,850 total (Carried)
• Approved tourism assistance grant of $500 to Sedgewick Lake Park (Carried)
• Approved tourism assistance grant of $2,000 to Killam District Agricultural Society (Carried)
• Accepted purchase of three 2026 graders: John Deere 772GP ($341,600), CAT 160M ($380,200), CAT 160M High‑Performance ($460,200) (Carried)
• Appointed Matthew Pfeffer as Soil Conservation Officer under the Soil Conservation Act (Carried)
• Provided a letter of support to Valley Ski Hill for its grant application (Carried)

Agricultural Service Board

The Agricultural Service Board is meeting to review draft policies regarding soil conservation and animal health. The board will also discuss a partnership opportunity with the Battle River Research Group and review proposed provincial resolutions for 2025.

• Soil Conservation Policy (Draft AG004)
• Animal Health Policy (Draft AG005)
• Partnering opportunity with Battle River Research Group
• Review of 2025 Proposed Provincial Resolutions
• Correspondence regarding Avian Influenza and Canadian Thistle Rust Fungus

The Agricultural Service Board approved its agenda and the March 3 minutes. It passed recommendations to Flagstaff County Council to adopt a Soil Conservation Policy (AG 004) and an Animal Health Policy (AG 005). The board also endorsed a partnership with the Battle River Research Group for small‑plot trials in the 2027 budget and approved the 2025 Provincial Resolutions grading sheet and a list of correspondence items.

• Approved agenda (carried)
• Approved March 3, 2025 minutes (carried)
• Recommended Soil Conservation Policy AG 004 to council (carried)
• Recommended Animal Health Policy AG 005 to council (carried)
• Recommended partnership with Battle River Research Group for 2027 budget (carried)
• Approved 2025 Provincial Resolutions grading sheet (carried)
• Approved listed correspondence items (carried)

Council Meeting

Council will decide on a $35,044 Airport Pavement Condition Assessment funded by Airport Reserves. Other business includes re-appointments to the Intermunicipal Assessment Review Boards and Flagstaff Regional Subdivision and Development Appeal Board, a proclamation for Economic Development Week, and appointments of weed and pest inspectors for 2025. Correspondence and committee reports will also be received.

• Airport Pavement Condition Assessment with $35,044 budget from Airport Reserves
• Re-appointment of Debra Moffatt and Amy Jackson to Intermunicipal Assessment Review Boards (3-year term)
• Re-appointment of Leslie Cholowsky and Debra Moffatt to Flagstaff Regional Subdivision and Development Appeal Board (3-year term)
• Proclamation of May 12-16, 2025 as Economic Development Week
• Appointment of seven Weed and Pest Inspectors under Weed Control Act and Agricultural Pests Act

The council approved a $35,044 budget to start an assessment of the Flagstaff Regional Airport pavement condition. It also re‑appointed members to two regional boards, proclaimed Economic Development Week, appointed new weed and pest inspectors, and resolved to review the reserves policy. All listed resolutions were carried.

• Approved $35,044 airport pavement assessment (Resolution #FC20250507.1003, carried)
• Re‑appointed Debra Moffatt and Amy Jackson to Intermunicipal Assessment Review Boards (Resolution #FC20250507.1005, carried)
• Re‑appointed Leslie Cholowsky and Debra Moffatt to Flagstaff Regional Subdivision and Development Appeal Board (Resolution #FC20250507.1006, carried)
• Proclaimed May 12‑16, 2025 as Economic Development Week (Resolution #FC20250507.1007, carried)
• Appointed seven weed and pest inspectors for 2025 (Resolution #FC20250507.1008, carried)
• Resolved to review Reserves Policy CP 013 (Resolution #FC20250507.1009, carried)
• Approved listed correspondence items (Resolution #FC20250507.1010, carried)

Council Meeting

Flagstaff County Council will consider the 2025 tax bylaw and revised budget, along with several funding requests and policy updates. The meeting also includes a presentation of the 2024 financial statements, tourism assistance grants, and a request from Valley Ski Hill for snow gun funding. Council will review intermunicipal collaboration frameworks and address a request to rescind a resolution on council remuneration.

• 2025 Tax Bylaw setting proposed mill rates
• 2025 Revised Budget and capital plans for roads and bridges
• Valley Ski Hill funding request for snow guns
• Tourism Assistance Grants for Flagstaff Scottish Club and Forestburg Arena
• Intermunicipal Collaboration Framework extension with Town of Hardisty

The council adopted a revised 2025 budget, increasing operating expenses by $618,800 and decreasing capital expenses, while raising the 2026 capital budget by $3,315,900. It approved the 2024 audited financial statements and the Mill Rate Bylaw for 2025. Funding of $30,000 was granted to the Valley Ski Club for snow‑gun reconstruction, and two $3,000 tourism assistance grants were approved. Council also voted 4‑3 to rescind a previously approved remuneration increase for the Reeve and councillors.

• Adopted agenda as presented (Carried)
• Proclaimed May 18‑24, 2025 as National Public Works Week (Carried)
• Approved 2025 budget amendments: operating expenses +$618,800, capital expenses –$1,774,600; 2026 capital budget +$3,315,900 (Carried)
• Approved 2024 audited financial statements (Carried)
• Approved $30,000 Valley Ski Club snow‑gun project funding (Carried)
• Passed third and final reading of Mill Rate Bylaw 03/25 unanimously (Carried Unanimously)
• Approved $3,000 tourism assistance grant to Flagstaff Scottish Club (Carried)
• Rescinded council remuneration increase resolution, vote 4‑3 in favor (Carried)

Special Council Meeting

The agenda for this special council meeting contains only procedural boilerplate and no substantive discussion or decision items. No rezonings, contracts, ordinances, or public hearings are listed.

• No substantive agenda items

Council Meeting

Council will hear delegations on airport fuel tank replacement, dust suppressant quotes, and the Iron Creek Flying Club, then discuss several business items including the Flagstaff County Economic Development Plan executive summary, a tourism grant for the Swinging for the Stars fundraiser, and requests to cancel penalties. Committee reports, correspondence, and an in-camera session are also scheduled.

• Flagstaff Regional Airport aviation fuel tank replacement delegation
• 2025 dust suppressant request for quotation results
• Iron Creek Flying Club delegation
• 2025 Tourism Assistance Grant for Swinging for the Stars fundraiser
• Cancellation of penalty roll No. 430900, 441200, 441400

Agricultural Service Board

The Flagstaff County Agricultural Service Board will receive delegations from Alberta Agriculture and Irrigation for an orientation and from the Battle River Research Group for an annual presentation. The board will also consider a large volume of correspondence, including letters from multiple counties opposing Bill C-293, a federal bill on pandemic prevention and preparedness. Other agenda items include approval of minutes, a March 2025 agriculture department report, and setting 2025 meeting dates.

• 900 A.M. – Alberta Agriculture and Irrigation ASB Orientation
• 1100 A.M. – Battle River Research Group Annual Presentation
• Correspondence includes 31 attachments, many opposing Bill C-293
• Approval of December 9, 2024 minutes
• 2025 meeting dates to be set

Council Meeting

The Flagstaff County Council will consider a revised Fees and Charges Bylaw (02-25), which sets rates for various services. They will also discuss bridge replacement and repair tenders, policy revisions, and tourism assistance grants. A closed session under FOIP Section 24 is scheduled.

• Consideration of Fees and Charges Bylaw 02-25
• 2025 Bridge Replacement Tender (Bridge File 01459) and Additional Bridge Repair (File 75491)
• Revisions to Procurement and Expenditures Policy LE001 and Signing Authority Policy CP015
• Tourism Assistance Grants: Iron Creek Flying Club and Area 53 Raceway
• Council remuneration discussion related to the 2025 election

Council Meeting

The Flagstaff County Council will weigh a new Utility Bylaw, discuss extending the intermunicipal collaboration framework with Beaver County to 2027, and review the 2026-2029 business plan and budget timeline. Other business includes a tourism assistance grant for Heisler Archery Club, a mileage policy update, and a public participation plan. Departmental updates from transportation, agriculture, planning, economic development, protective services, and corporate services will also be presented.

• Utility Bylaw 01-25
• Sale of used 2020 graders
• Intermunicipal collaboration framework extension with Beaver County to 2027
• 2026-2029 Business Plan and Budget Timeline
• 2025 Tourism Assistance Grant for Heisler Archery Club