Fort Macleod public meetings in 2023
16 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The Committee of the Whole will discuss and provide direction on airport rental use. The agenda also includes in-camera sessions for intergovernmental relations and personnel matters.
- Discussion and direction on airport rental use
- In-camera session regarding intergovernmental relations
- In-camera session regarding personnel
The meeting was primarily procedural. Council approved the agenda and held an in-camera session to discuss intergovernmental relations and personnel.
- Approved meeting agenda (Carried)
- Moved into in-camera session at 7:43 pm (Carried)
- Moved out of in-camera session at 8:31 pm (Carried)
Regular Council Meeting
The Fort Macleod Council will consider the 2024 Capital Budget and the 2024 Provisional Operating Budget. The agenda also includes a subcommittee request for the Empress Theatre and correspondence regarding an AHS Emergency Department closure. An in-camera session is scheduled to discuss a land sale.
- 2024 Capital Budget Plan
- 2024 Provisional Operating Budget
- Empress Theatre Subcommittee Request
- In-camera discussion of a land sale
- AHS Emergency Department closure correspondence
Council approved the 2024 capital budget and the 2024 provisional operating budget. The board also authorized Mayor Brent Feyter to attend an economic development conference in April 2024.
- Approved 2024 capital budget (CARRIED)
- Approved 2024 provisional operating budget (CARRIED)
- Approved Councillor Aaron Poytress to sit on Empress Theater Board Building and Fund Development subcommittees (CARRIED)
- Approved Mayor Brent Feyter to attend Economic Developers Alberta Conference April 10-12, 2024 (CARRIED)
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee of the Whole will review the 2024 capital and provisional operating budgets. The committee will also discuss the Alberta Summer Games with the Director of Community & Protective Services.
- 2024 Capital Budget
- 2024 Provisional Operating Budget
- Alberta Summer Games
The committee met to discuss several items including the 2024 budgets and the Alberta Summer Games. The minutes record no formal decisions, votes, or approvals beyond the adoption of the meeting agenda.
- Approved the meeting agenda with additions (CARRIED)
Regular Council Meeting
The Council will review several items including offsite development submissions and engineer drawings. Discussions also include entity level risk controls from a 2023 audit and various new or amended human resources and administrative policies.
- Offsite Improvements development submission and engineer drawings
- Entity Level Risk Control (2023 Audit)
- New HR22 Retirement and Milestone policy
- ADM21 Cell phone for Business Use policy
- HR12 Exempt Employee Work Conditions policy
Council approved a cost reimbursement for offsite infrastructure and appointed three members to the Library Board. The body also adopted new HR policies and directed administration to contact the Solicitor General regarding justice system challenges.
- Approved $125,000.00 cost reimbursement to Frans Feyter Construction for water and sewer infrastructure (CARRIED)
- Directed Administration to seek clarification from the Solicitor General and Minister of Justice on precharge approval process criteria (CARRIED)
- Approved entity level risk control document for 2023 financial audit (CARRIED)
- Approved Milestone Recognition & Retirement Policy HR 22 and amendments to Exempt Employee Work Conditions Policy HR12 (CARRIED)
- Accepted amendments to Cellphone for Business Use Policy ADM21 as information (CARRIED)
- Appointed Astrid Ooosterkamp, Correen Slawson, and Tinie Brink to the Fort Macleod Library Board for 3-year terms (CARRIED)
Committee of the Whole
The Committee of the Whole will discuss an Animal Control Bylaw and the Jumbo Solar Project. Additional discussions include a horse paddock electricity request, an AHS helipad, and a land sale in a closed session.
- Jumbo Solar Project discussion
- Animal Control Bylaw review
- Horse Paddock electricity and lease request
- AHS Helipad discussion
- In-camera land sale
The Town of Fort Macleod Committee of the Whole met on November 21, 2023, to discuss agenda items including the Jumbo Solar Project, Animal Control Bylaw, Horse Paddock electricity request, AHS Helipad, and provincial consultations. The meeting also included an in-camera session regarding a land sale and personnel before adjourning.
- Approved the Committee of the Whole meeting agenda as amended (Resolution R.263.2023)
- Moved in camera to discuss a Land Sale item at 8:36 pm (Resolution R.264.2023)
- Moved out of in camera at 9:14 pm (Resolution R.265.2023)
Regular Council Meeting
The Fort Macleod Council will hold public hearings regarding environmental reserve boundary adjustments and the removal of a community reserve designation. The meeting also includes consideration of an application to reduce levied taxes and first readings for two road closure bylaws. Additionally, council will review the 2023 year-to-date operational report.
- Public hearing for Bylaw 1976: Environmental Reserve Boundary Adjustment
- Public hearing for Community Reserve Removal of Designation
- Application to reduce levied taxes
- First reading of Bylaw 1977 regarding a road closure
- First reading of Bylaw 1978 regarding a road closure
Council denied an application to reduce taxes for properties north of the river. The board passed a bylaw for an environmental reserve boundary adjustment and removed a community reserve designation from specific lands. Two road closure bylaws were given first reading.
- Denied application to reduce taxes for properties north of the river
- Passed Bylaw 1976 for Environmental Reserve Boundary Adjustment
- Removed Community Reserve designation from Block B, Plan 579 JK
- Gave first reading to Bylaw 1977 for road closures on 21st Street and other plans
- Gave first reading to Bylaw 1978 for road closures on 18th Street and 8A Avenue
- Approved 2023 year-to-date operational report
- Approved 2024 Memoranda of Respect, Understanding and Partnership with neighboring nations and municipalities
Regular Council Meeting
The Council will review unfinished business regarding a phase two hotel feasibility study and advocacy for Highway 3 Twinning Stage 1A. Additionally, the Livingstone Range School Division is scheduled to present a delegation.
- Hotel Feasibility Study - Phase 2
- Highway 3 Twinning Stage 1A Advocacy
- Livingstone Range School Division delegation
- Land Sale (In Camera)
Council allocated two lots in the Macleod Landing subdivision for hotel feasibility study marketing. The body also approved a letter to the Provincial Government of Alberta urging the expedited construction of Highway 3 Twinning Stage 1A in 2024.
- Allocated Lots 15 & 16, Block 31, Plan ___ in Macleod Landing subdivision for hotel feasibility study marketing (Carried)
- Approved letter to Minister of Transportation and Economic Corridors to expedite Highway 3 Twinning Stage 1A in 2024 (Carried)
- Approved consent agenda (Carried)
- Approved regular meeting agenda (Carried)
Organizational Council Meeting
The Fort Macleod Council is conducting an organizational meeting to review the deputy mayor's schedule and upcoming council meeting dates. The agenda includes making member at large appointments to several local boards, including the Built Heritage Advisory Board and the Municipal Planning Commission.
- Appointments for the Built Heritage Advisory Board
- Appointments for the Environment Committee
- Appointments for the Family & Community Support Services Board
- Appointments for the Fort Macleod Housing Committee
- Appointments for the Municipal Planning Commission
Council approved the 2023-2024 meeting schedule and maintained current board and commission appointments. Several member-at-large appointments were made for the Built Heritage Advisory Board, Environment Committee, FCSS Board, Housing Committee, Library Board, Municipal Planning Commission, and Willow Creek Foundation.
- Approved 2023-2024 Council Meeting schedule
- Maintained current 2023 Board, Committee, and Commission Appointments
- Appointed Donna Bird and Maas Brink to Built Heritage Advisory Board
- Appointed Susan Glover to Environment Committee
- Appointed Jacquelyn Siron and Laura Yunick to FCSS Board
- Appointed Brent Feyter and Kiren Patel to Fort Macleod Housing Committee
- Appointed Treana Cowen to Fort Macleod Library Board
- Appointed David Arnoldussen, Brian Reach, Robert Joe Rigaux, and Greg Beekman to Municipal Planning Commission
Committee of the Whole
The Committee of the Whole will discuss an application to reduce levied taxes. The agenda also includes discussions regarding the Jumbo Solar Project and next steps for a hotel study.
- Application to Reduce Taxes Levied
- Jumbo Solar Project
- Hotel Study - Next Steps
The committee met to discuss tax reduction applications, the Jumbo Solar Project, and a hotel study. No substantive decisions were recorded for the new business items.
- Approved meeting agenda (Carried)
Regular Council Meeting
The Council will consider a boundary adjustment for an environmental reserve and the removal of a community reserve designation. The agenda also includes discussions regarding the 2024 Fortis Alberta Inc. franchise fee and various quarterly administrative reports.
- Bylaw 1976: Environmental Reserve Boundary Adjustment
- Community Reserve Removal of Designation
- 2024 Fortis Alberta Inc. Franchise Fee
- Community Hall Rental Fee Waiver Request
- Southern Alberta Intercollegiate Rodeo Sponsorship Opportunity
Council approved a commitment of 50% of estimated project costs, totaling $236,531, for the Empress Theatre Society's grant application. Other decisions included setting the 2024 FortisAlberta franchise fee and approving a $1,000 rodeo sponsorship.
- Endorsed Empress Theatre grant application committing 50% of estimated $236,531 costs
- Set 2024 FortisAlberta franchise fee rate at 15%
- Approved $1,000 Gold Buckle sponsorship for Southern Alberta Intercollegiate Rodeo
- Approved rental fee waiver for Curling Club 125th anniversary at Community Hall
- Approved first reading of Bylaw 1976 for Environmental Reserve boundary adjustment
- Approved removal of Community Reserve designation for Block B, Plan 579 JK
- Approved attendance of two Council members at Legacy of our Land Banquet
Finance and Infrastructure Committee of the Whole
The Finance and Infrastructure Committee of the Whole will discuss asset management and the Alberta Summer Games. The provided agenda does not include specific details or proposals for these items.
- Asset Management
- Alberta Summer Games
The Finance and Infrastructure Committee of the Whole met on October 4, 2023. The committee approved the meeting agenda and discussed asset management and the Alberta Summer Games before adjourning.
- Approved meeting agenda (Carried)
Regular Council Meeting
The Fort Macleod Council met to review housing initiatives and utility fees. The council awarded a contract for the town's affordable housing RFP and accepted a hotel feasibility study report. They also approved the 2024 ATCO Gas franchise fee.
- Awarded Affordable Housing Initiative RFP to VB Block Commercial Inc.
- Accepted Hotel Feasibility Phase 1 Preliminary Projections report
- Approved 2024 ATCO Gas and Pipelines Ltd. franchise fee at 12.5%
- Directed support for Alberta SouthWest regional housing supply initiative
Council approved the Request for Proposal for the Affordable Housing Initiative to VB Block Commercial Inc. They also accepted a hotel feasibility study and directed staff to market it to potential investors. Additionally, Council set the 2024 ATCO gas franchise fee at 12.5% and sent a letter of support for a regional housing supply initiative.
- Approved consent agenda and meeting agenda (Carried)
- Accepted Hotel Feasibility Phase 1 report; directed marketing to investors (Carried)
- Awarded Affordable Housing Initiative RFP to VB Block Commercial Inc. (Carried)
- Directed Administration to send letter supporting regional housing supply initiative (Carried)
- Approved 2024 ATCO franchise fee at 12.5% (Carried)
- Accepted Alberta Health Services PSA; directed collaboration with RhPAP for doctors (Carried)
Committee of the Whole
The Committee of the Whole will review preliminary projections regarding a hotel study. The meeting also includes discussions on animal control and dog adoption policies.
- Hotel Study - Preliminary Projections
- Dog Control and Pet Adoption Policy
The committee approved the meeting agenda and held an in-camera session to discuss land sale items. No substantive decisions or vote outcomes were recorded for the hotel study or animal control items.
- Approved meeting agenda (CARRIED)
- Moved into in-camera session to discuss land sales (CARRIED)
- Moved out of in-camera session (CARRIED)
Regular Council Meeting
The Council will review a draft Public Participation Policy and consider a development permit application for GMS Mechanical. The meeting also includes reports from the Hwy 3 Twinning Association and a rental fee waiver request.
- Review of ADM 16 Public Participation Policy
- Development permit application 082-23 (GMS Mechanical)
- Rental fee waiver request
- Hwy 3 Twinning Association report
- Inclusion and Diversity Workshop
Council approved a new Public Participation Policy and Development Permit Application 082-23. The board also waived rental fees for a community event and directed administration to research diversity and inclusion workshops.
- Approved ADM 16: Public Participation Policy
- Approved Development Permit Application 082-23 (expires April 10, 2025)
- Waived rental fees for Empress Theatre and Fort Macleod Pride event on October 5, 2023
- Directed administration to research diversity and inclusion workshops
Regular Council Meeting
The Council will review several new business items including an affordable housing initiative and provincial historic area guidelines. The meeting also includes various quarterly administrative reports from the CAO, Finance, and Operations departments.
- Request for Proposal: Affordable Housing Initiative
- Provincial Historic Area Guidelines update
- Subdivision Referral MDWC 2023-0-109
- ADM 40: Exempt to Taxable Sales Policy
- FCSS Provincial Funding Update
Council approved a $15,000 budget for Provincial Historic Area Design Guidelines and a request for proposal for an affordable housing initiative. Other decisions included a funding increase for Family and Community Support Services and budget planning for a 150th community celebration.
- Approved $15,000 for Provincial Historic Area Design Guidelines update project
- Approved Fort Macleod Affordable Housing Initiative Request for Proposal as amended
- Approved 4% increase to Family and Community Support Services (FCSS) funding for 2023
- Directed Administration to add $50,000 to $150,000 to 2024 provisional budget for 150th Community Celebration
- Proclaimed September 19-22, 2023, as Alberta Development Officers week
- Accepted appointment of Reeve Maryanne V. Sandberg to the Library Board (2022-2025)
- Accepted Subdivision referral MDWC 2023-0-109 as information
- Accepted ADM 40: Exempt to Taxable Sales Policy as information
Committee of the Whole
The Committee of the Whole is meeting to discuss a land sale. This specific item is listed as an in-camera session under FOIP Section 16.
- In-camera discussion regarding a land sale
The committee approved the meeting agenda and held an in-camera session to discuss a land sale and public safety items. No substantive decisions or votes on new business were recorded in the minutes.
- Approved meeting agenda with additions (CARRIED)
- Moved in camera to discuss land sale and public safety (CARRIED)
- Moved out of in camera (CARRIED)