Grimsby public meetings in 2021

Committee of the Whole

The Committee of the Whole is meeting to receive reports and consider recommendations on several items, including the Niagara Region Vision Zero road safety program, a diversity, equity and inclusion update, and a heritage conservation district study. The agenda also includes consent items on procurement, a lease agreement, and drinking water quality management, plus a notice of motion on a firearms by-law amendment.

• Report DPW 21-32 on Vision Zero Niagara Safety Program with delegation from Niagara Region
• Report CAO 21-20 Diversity, Equity and Inclusion Update recommending new advisory committees after 2022 election
• Report PA 21-49 Heritage Conservation District Study Update for Main Street East
• Notice of Motion by Councillor Bothwell for Firearms By-law Amendment
• Consent items: Bi-Annual Procurement Report, Lease Agreement, Drinking Water QMS reports

The Committee of the Whole defeated a motion to approve an amending agreement for the Niagara Region Vision Zero road safety program, with a recorded vote of 4 in favor and 4 against. The committee approved several routine items, including a lease agreement with the Canadian Emergency Responders Robotic Association, the Drinking Water QMS Operational Plan, and a diversity, equity and inclusion update. A notice of motion to amend the firearms by-law to prohibit discharge within 300 metres of the shoreline was introduced for future consideration.

• Vision Zero amending agreement defeated (4-4)
• Lease agreement with Canadian Emergency Responders Robotic Association approved
• Drinking Water QMS Operational Plan endorsed
• Diversity, Equity and Inclusion update received; new committees deferred until after 2022 election
• Bi-annual procurement report received
• Heritage Conservation District Study Update received
• Notice of motion for firearms by-law amendment introduced for January 17, 2022

Council

This is a regular Council meeting with routine approvals, a delegation period, and several by-laws for adoption. Key items include the 2022 interim tax levy, consolidated fees and charges, and property-specific by-laws. Council will also consider a motion on offshore bird hunting and hold closed sessions on land and legal matters.

• Report FIN 21-38 and By-law 21-94: 2022 Interim Tax Levy
• By-law 21-93: 2022 Consolidated Fees & Charges
• By-law 21-95: 25 Bartlett Avenue removal of holding provision
• By-law 21-96: 4 Windward Drive
• By-law 21-97: 362 and 398 North Service Road (5th wheel)

Council approved the 2022 interim tax levy by-law, setting instalment due dates for March 4 and May 6, 2022. They also amended the December 6 Committee of the Whole minutes to include telephone voting for the 2022 municipal election, and passed several other by-laws including fees and charges, a holding provision removal, and a property-related by-law. A resolution was passed to post links about offshore bird hunting on the town website.

• Approved 2022 Interim Tax Levy By-law 21-94 with due dates March 4 and May 6, 2022 (carried)
• Amended Committee of the Whole minutes to include telephone voting for 2022 municipal election (carried)
• Approved consent agenda including interim tax levy report (carried)
• Passed resolution to post offshore bird hunting links on town website (carried)
• Approved confidential report PA 21-45 and staff directions (carried)
• Received confidential report DPW 21-33 and staff directions (carried)
• Passed By-laws 21-93 to 21-97 (fees, tax levy, holding removal, property) (carried)
• Passed confirming By-law 21-98 (carried)

Planning Development Public Meeting

This is a public meeting of Grimsby's Planning & Development committee to hear presentations and delegations about a proposed development called 'The Woolverton' at 19 Elm Street and 13 Mountain Street. The agenda includes a staff presentation, a presentation by the developer Castlepoint Numa, and a long list of registered speakers. Supporting documents include a public information report and numerous letters of support from local residents and businesses. No decisions are scheduled; the meeting is for public input only.

• Proposed 7-storey rental residential building 'The Woolverton' at 19 Elm Street & 13 Mountain Street
• Public Information Report PA 21-50 for 19 Elm Street & 13 Mountain Street
• Presentations by Town Planning Staff and Castlepoint Numa (Jasmine Frolick, Elsa Fancello, Harley Valentine)
• Over 25 registered speakers, including residents and business owners from Main Street, Elm Street, and Mountain Street
• Letters of support from local businesses including Coffee with Cards, Coles Florist, H&R Block, and Grimsby Benevolent Fund

Council

Grimsby Council is meeting to consider a report on creating a consolidated transit system for Niagara, including a delegation and written submissions on transit accessibility. The agenda also includes routine approvals, several by-laws, and closed-session items on land and training.

• Report CAO 21-21 on Moving Transit Forward in Niagara: Creation of a Consolidated Transit System
• By-law 21-89 to amend By-law 14-45 (15 Lake Street)
• By-law 21-90 to authorize borrowing for 2022 current expenditures
• By-law 21-91 to assume highways for Azure West Subdivision
• Closed session on 362 North Service Road and Peack King Centre Expansion

Council approved a motion consenting to the passage of Niagara Region By-law No. 2021-96, which gives the Region exclusive authority to establish, operate, and maintain a consolidated passenger transportation system. The vote was recorded as 8 in favor and 1 against (Councillor Sharpe opposed). A notice of motion to address offshore bird hunting was defeated after failing to achieve the required two-thirds majority.

• Consented to Niagara Region By-law 2021-96 for consolidated transit (8-1, recorded vote)
• Approved agenda and written delegations (carried)
• Received delegation from Jennifer Korstanje on transit report (carried)
• Approved minutes from November 15, 2021 meetings (carried)
• Defeated motion to consider offshore bird hunting immediately (5-4, failed two-thirds)
• Passed By-laws 21-89, 21-90, 21-91 (carried)
• Deferred confidential report PA 21-45 to a future meeting (carried)
• Passed confirming By-law 21-92 (carried)

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is holding a routine meeting via Zoom. The agenda includes adoption of previous minutes, reports from the chair and director, discussion of the strategic plan, special events like Wayzgoose, and volunteer updates. No specific decisions or proposals are detailed in the agenda.

• Adoption of minutes from November 11, 2021 meeting
• Chair's Report
• Director's Report (Dec 2021)
• Strategic Plan discussion
• Special Events: Wayzgoose and Volunteers

The Grimsby Art Gallery Advisory Board approved the 2022-2027 strategic plan draft with changes and sent it to the Recreation Committee. The board also recognized the 2012-2017 plan was extended through 2021. The director announced her retirement this spring.

• Approved agenda (AG-21-29)
• Approved November 11, 2021 minutes (AG-21-30)
• Accepted Director's Report (AG-21-31)
• Recognized 2012-2017 strategic plan extended through 2021 (AG-21-32)
• Approved 2022-2027 strategic plan with changes, forwarded to Recreation Committee (AG-21-33)
• Adjourned meeting (AG-21-34)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting electronically to handle routine business including agenda approval, minutes, and reports. Key discussion items include a pandemic update on Sunday openings in 2022, 2022 meeting dates, holiday closures, and a consent agenda. The board will also enter closed session for compensation review and CEO evaluation.

• HVAC Award report
• Vaccination Disclosure Policy
• Pandemic Service Levels Timeline for Sunday openings in 2022
• 2022 Board meeting dates
• 2022 Holiday closures

The Grimsby Public Library Board approved the Vaccination Disclosure Policy as amended, with one dissenting vote, and approved a Compensation Review and pay grid for library staff. The board also approved the 2022 meeting dates, holiday closures, and a pilot consent agenda format. The CEO evaluation was deferred to January 2022.

• Approved Vaccination Disclosure Policy as amended (6-1)
• Approved Compensation Review and pay grid for library staff
• Approved 2022 Board meeting dates
• Approved 2022 holiday closures and Christmas hours
• Approved use of consent agenda format as pilot starting January 2022
• Approved updated HVAC award
• Approved Board Self Assessment
• Approved monthly budget report for November 2021

Committee of Adjustment

The Committee of Adjustment is meeting to hear minor variance applications for properties at 25 Bartlett Avenue, 17 Nelles Boulevard, and 3 Nassau Drive, including a request to defer the Nassau Drive application. The meeting is being held via Zoom and livestreamed due to COVID-19.

• A31-21 - 25 Bartlett Avenue - minor variance application with agents from Christian Horizons and SHS Consulting
• A32-21 - 17 Nelles Boulevard - minor variance application by Pym and Cooper Custom Homes Inc.
• A33-21 - 3 Nassau Drive - minor variance application and request for deferral
• Delegations scheduled for all three applications
• Minutes of November 16, 2021 meeting to be approved

The Committee of Adjustment approved a minor variance for 17 Nelles Boulevard allowing 28.4% lot coverage (25% permitted). It deferred a parking variance for 25 Bartlett Avenue after discussion, and also deferred a request for 3 Nassau Drive. Minutes from November 16, 2021 were approved.

• Approved lot coverage variance at 17 Nelles Boulevard (28.4% vs 25% permitted) (carried)
• Deferred parking variance at 25 Bartlett Avenue (23 spaces for 20 units, outdoor parking) (carried)
• Deferred minor variance application A33-21 at 3 Nassau Drive (carried)
• Approved minutes of November 16, 2021 meeting (carried)

Committee of the Whole

The Committee of the Whole will review several administrative reports including alternative voting methods for the 2022 election. Discussion items include financial updates, traffic considerations for Roberts Road and Winston Road, and various planning and development reports.

• Alternative Vote Methods - 2022 Municipal Election
• 25 Bartlett Avenue Zoning By-law Amendment
• 4 Windward Drive Zoning By-law Amendment
• Roberts Road Traffic Considerations Report
• Winston Road Traffic Considerations Report

The Committee of the Whole approved several items, including the use of internet and in-person ballot voting for the 2022 municipal election, tax write-offs of $20,997.28, and the 2022 consolidated fees and charges. It also approved a five-year extension of the Grimsby Power Inc. promissory note and endorsed the Grimsby Museum moving to admission by donation. A heritage endorsement package item for the Grimsby Beach HCD Study was defeated.

• Approved internet and in-person ballot voting for 2022 election (carried)
• Approved $20,997.28 in tax write-offs (carried)
• Approved 2022 consolidated fees and charges (carried)
• Approved five-year extension of GPI promissory note to Feb 1, 2027 (carried)
• Approved Grimsby Museum admission by donation effective Jan 1, 2022 (carried)
• Defeated Heritage Grimsby endorsement for Grimsby Beach HCD Study (4-5)
• Approved Heritage Grimsby endorsements for 19 Elm & 13 Mountain Road and 262 Main St W (carried)
• Approved Indigenous Engagement/Consultation Strategy Framework (carried)

Grimsby Museum Board

The Grimsby Museum Board is meeting electronically to review the draft Strategic Plan 2022-2027, along with routine items like minutes and the Museum Manager/Curator Report. The agenda includes adoption of previous minutes and discussion of the strategic plan, which outlines goals for collection preservation, branding, community engagement, digital engagement, and financial stability.

• Review of draft Grimsby Museum Strategic Plan 2022-2027
• Adoption of minutes from October 6, 2021 meeting
• Museum Manager/Curator Report DGM21-07 (December 2021)
• Next meeting scheduled for January 5, 2022 via Zoom

The Grimsby Museum Advisory Board adopted the minutes from its October 6, 2021 meeting for information. The board also accepted the Museum Manager/Curator's report and approved items presented for accession. Discussion covered a potential anchor event, fruit and wine aspects of the strategic plan, and school programming, with meetings scheduled to develop ideas.

• Adopted the October 6, 2021 meeting minutes for information (GM-21-13).
• Accepted the Museum Manager/Curator report and approved accession items (GM-21-14).
• Scheduled meetings with A. Brabant and M. Finocchi to develop school programming ideas.
• Adjourned the meeting (GM-21-15).

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting to hear a presentation from the Director of Planning, Building and By-Law, and to discuss tree planting initiatives, including an NPCA grant submission and the Two Billion Trees project. The committee will also consider acknowledgement awards and receive status updates on the Grimsby Beach tree inventory and other items.

• Discussion/presentation with Director of Planning, Building and By-Law
• NPCA tree planting grant submission
• Two billion trees project update
• Tree planting project update and next steps
• Grimsby Green Acknowledgement Awards

The Grimsby Green Advisory Committee approved a hybrid model for the Grimsby Green Recognition Awards, with criteria to be set in January 2022, and received proposed GGAC logos for forwarding to Council. The committee also received updates on NPCA tree planting grant submissions, the Two Billion Trees project (on hold), a 2022 native seedling program for 325 residents, and other initiatives. Requests were made to amend developer pre-consultation agreements to include penalties for clear cutting violations and to use native species in future developments.

• Approved the November 24, 2021 meeting agenda (GGAC-21-47).
• Received information from the Director of Planning, Building and By-law (GGAC-21-48).
• Received updates on tree planting grants, Two Billion Trees project, and seedling program (GGAC-21-49).
• Approved developing a hybrid model for Grimsby Green Recognition Awards (GGAC-21-50).
• Received GGAC logos as presented (GGAC-21-51).
• Received updates on Grimsby Beach tree inventory, grass mowing, and member recruitment (GGAC-21-52).

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to consider recommendation reports on heritage properties at 19 Elm & 13 Mountain Road and 262 Main Street West (Nixon Hall), including heritage impact assessments and related studies. They will also receive an information report on the Grimsby Beach study and secondary plan, plus verbal updates on Indigenous history, the workplan, and a plaque event. The meeting is held electronically due to COVID-19.

• Delegations and recommendation report for 19 Elm & 13 Mountain Road, including Heritage Impact Assessment and peer review
• Recommendation report for 262 Main Street West (Nixon Hall) with Heritage Impact Assessment and archaeological assessment
• Information report on Grimsby Beach Study and Secondary Plan (Report 21-46)
• Verbal update on Indigenous history by Pamela Evans
• Verbal update on plaque event

The committee approved a recommendation report for 19 Elm & 13 Mountain Road, endorsing staff recommendations that include designating the Woolverton House and Church under Part IV of the Ontario Heritage Act, supporting demolition of the Carriage House, and requiring a Heritage Conservation Plan. It also approved a recommendation report for 262 Main Street West (Nixon Hall) with conditions to conserve the heritage structure, including a construction plan, monitoring, and vegetative screening. The committee requested Council consider a Heritage Conservation District Study for Grimsby Beach in the 2022 budget, which passed on a recorded vote of 5-2. It also received updates on Indigenous history, the workplan, and a plaque event.

• Approved agenda for November 23, 2021 (GH-21-64).
• Received delegation for 19 Elm & 13 Mountain Road (GH-21-65).
• Received delegation for 262 Main Street East (GH-21-66).
• Approved recommendation report for 19 Elm & 13 Mountain Road, endorsing staff recommendations including designation of heritage structures and demolition of Carriage House (GH-21-67).
• Approved recommendation report for 262 Main Street West (Nixon Hall) with conditions for conservation, monitoring, and vegetative screening (GH-21-68).
• Requested Council consider a Heritage Conservation District Study for Grimsby Beach in 2022 budget; carried 5-2 (GH-21-69).
• Received verbal update on Indigenous history and recommended staff review of centennial park plaque wording and development of an indigenous engagement strategy (GH-21-70).
• Received verbal updates on workplan and plaque event, and status sheet (GH-21-71, GH-21-72, GH-21-73).

Planning Development Public Meeting

This is a public meeting for a planning and development proposal at 262 Main Street West in Grimsby. The agenda includes presentations from planning staff and IBI Group, followed by delegations from registered speakers. The meeting is held electronically due to COVID-19.

• Public meeting for 262 Main Street West
• Planning staff presentation
• Presentation by Jared Marcus, IBI Group
• Registered speakers: Catharine Gonnsen, Eric Willems, Neil Newberry
• Report PA 21-48 - Public Information Report for 262 Main Street West

The Planning & Development Committee held a public meeting via Zoom on Nov. 22, 2021, to hear a rezoning application for five lots on Sumac Court, including the remnant lot with Nixon Hall. No decisions were made; the meeting was for public input only. Residents and councillors raised concerns about traffic, parking, lot size, and heritage accuracy. The application proposes rezoning Lots 1-5 to RD4, with Nixon Hall's remnant lot keeping MS.15 zoning.

• No formal decisions or votes were taken at this public meeting.
• Heard a presentation from IBI Group on the application, including a minor revision to setbacks for Lots 1 and 2.
• Heard delegations from three residents expressing concerns about traffic, parking, and heritage assessment errors.
• Councillors asked questions about the change from 3 to 5 lots, building height, and lot dimensions.
• Staff confirmed proposed lot frontages of 12.00m and depths of 30-33m.
• Staff noted Sumac Court properties to the north have 45% lot coverage.
• Meeting adjourned at 7:07 pm with no further comments.

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to discuss updates on Niagara Region road construction, the Gibson Street Pedestrian Bridge, and several open items including disc golf, bike-friendly designation, neighbourhood walks, and dangerous cycling locations. The agenda is largely procedural, with no new decisions or proposals listed beyond scheduling the next meeting.

• Niagara Region planned road construction projects update
• Gibson Street Pedestrian Bridge update
• Disc golf open item update
• Bike Friendly designation update
• Neighbourhood Walks and dangerous cyclist locations updates

The Active Grimsby Advisory Committee accepted its agenda and heard updates on Niagara Region road reconstruction plans, raising concerns about Main Street West cyclist and pedestrian safety. Members agreed to cancel the December 15, 2021 meeting and resume in January 2022. No formal decisions were made on road safety items, which remain under discussion.

• Accepted the November 17, 2021 meeting agenda (moved by B. Manion, seconded by P. Brand, carried).
• Agreed to cancel the December 15, 2021 meeting and resume in January 2022.
• Discussed concerns about Main Street West road conditions and cyclist safety, with staff asked to compile locations and best routes for Region review.
• Councillor Ritchie proposed inviting the Transportation Master Plan consultant to a future meeting, with a motion to come later.
• Heard that Gibson Street Pedestrian Bridge construction will begin next week.
• Noted no updates on Bike Friendly designation; Disc Golf plan has target locations plotted.

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting to consider minor variance applications for five properties, hear delegations, and review an Ontario Land Tribunal decision. One application (A26-21 at 2 Livingston Avenue) is requested to be deferred. The meeting is held via Zoom due to COVID-19.

• OLT decision for A02-21 at 11 Lakeview Avenue
• Delegations for A26-21 (2 Livingston Ave), A27-21 (16 Shoreline Cres), A28-21 (28 Orchard Pkwy), A29-21 (4B Oriole Cres), A30-21 (12 Sunnylea Cres)
• Request to defer A26-21 (2 Livingston Avenue)
• Minor variance hearings for A27-21, A28-21, A29-21, A30-21

The Committee of Adjustment approved four minor variance applications: 16 Shoreline Crescent (lot coverage and front yard setback), 28 Orchard Parkway (lot coverage and side yard setback), 4B Oriole Crescent (front yard setback and lot coverage), and 12 Sunnylea Crescent (lot coverage, rear yard setback, and secondary suite). A request to further defer the application for 2 Livingston Avenue (parking variance) was approved. The committee also received the Ontario Land Tribunal decision for 11 Lakeview Avenue for information.

• Approved minor variance for 16 Shoreline Crescent (lot coverage 15.6% vs 15% permitted; front yard setback 10.6m vs 14.22m required)
• Approved minor variance for 28 Orchard Parkway (lot coverage 29.85% vs 25% permitted; interior side yard setback 1.5m vs 1.8m permitted)
• Approved minor variance for 4B Oriole Crescent (front yard setback 9.8m vs 14m required; lot coverage 29% vs 25% permitted for two-storey dwelling)
• Approved minor variance for 12 Sunnylea Crescent (lot coverage 27% vs 25% permitted; rear yard setback 7.5m vs 9.19m permitted; secondary suite in addition)
• Deferred application A26-21 for 2 Livingston Avenue (parking variance) to a future meeting
• Received Ontario Land Tribunal decision for 11 Lakeview Avenue for information

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on a proposed zoning by-law amendment for 15 Lake Street, along with several routine consent items. The agenda includes delegations from the applicant and a resident, and reports on IT services, business retention, and municipal services assumption.

• Proposed zoning by-law amendment for 15 Lake Street (File # 26Z-16-1411)
• Report ITSI 21-03: Network printer and services refresh
• Report CAO 21-20: Grimsby Business Retention & Expansion Report and Action Plan
• Report DPW21-29: Assumption of municipal services, Azure West Subdivision
• Report TC 21-10: 2022 Council and Committee Meeting Schedule

The Committee of the Whole recommended approval of a zoning by-law amendment for 15 Lake Street (File #26Z-16-1411), with a recorded vote of 5-4 in favor. The draft by-law will be submitted to Council for final approval. The committee also approved the 2022 meeting schedule and accepted several routine reports, including the release of a $213,126.37 letter of credit for the Azure West subdivision.

• Recommended zoning by-law amendment for 15 Lake Street (5-4, recorded vote)
• Approved 2022 Council and Committee meeting schedule
• Authorized release of $213,126.37 letter of credit for Azure West subdivision
• Received Business Retention & Expansion Report and Action Plan
• Approved network printer and services refresh report
• Endorsed Town of Lincoln 'Year of the Garden' resolution
• Received NPCA board highlights

Special Council

This is a special council meeting with a closed session under labour relations rules to discuss an employee compensation review. The only public action is a confirming by-law (21-84) to ratify council resolutions, followed by adjournment. No other substantive public items are on the agenda.

• Closed session under section 239(2)(d) for employee compensation review
• Confirming By-law 21-84 to adopt, confirm and ratify council resolutions

Council met in special session and, after a closed session on labour relations, received confidential report HR 21-03 on the 2021 Compensation Review and directed staff to proceed with the direction given in closed session. The meeting also passed a confirming by-law (21-84) to ratify the decisions. No other substantive decisions were made.

• Approved agenda for Nov 15, 2021 special meeting (C-21-275)
• Moved into closed session under s. 239(2)(d) for employee compensation review (C-21-276)
• Received confidential report HR 21-03 and directed staff to proceed with closed-session direction on compensation (C-21-277)
• Passed By-law 21-84 to adopt, confirm and ratify council resolutions (C-21-278, C-21-279)

Council

Council is meeting to consider routine items and several by-laws, including one to regulate firearms and bows, one to add parking prohibitions along Park Road North, and one to establish reserve funds. A report on the Grimsby Beach land use study and draft secondary plan is on the consent agenda, and a resolution proposes an open house for that study. Closed session items relate to land at 44 Lakeside Drive and planning negotiations at 4 Windward Drive.

• Report PA 21-46: Grimsby Beach Land Use Study Process and Draft Secondary Plan (consent agenda)
• Resolution: Grimsby Beach Land Use Planning Open House
• By-law 21-85: establishing and maintaining Reserve Funds
• By-law 21-86: regulate discharge of Firearms and Bows
• By-law 21-87: amend by-law 16-82 to add parking prohibitions along Park Road North

Council approved three by-laws: establishing reserve funds (21-85), regulating firearm and bow discharge (21-86), and adding parking prohibitions along Park Road North (21-87). A resolution regarding a Grimsby Beach Land Use Planning Study Open House was withdrawn. Council also received an information report on the Grimsby Beach Land Use Study process and draft secondary plan, and held a closed session regarding 44 Lakeside Drive and 4 Windward Drive.

• Approved By-law 21-85 establishing reserve funds
• Approved By-law 21-86 regulating discharge of firearms and bows
• Approved By-law 21-87 amending by-law 16-82 for parking prohibitions on Park Road North
• Received information report PA 21-46 on Grimsby Beach Land Use Study
• Withdrew resolution for Grimsby Beach Land Use Planning Study Open House
• Held closed session on 44 Lakeside Drive and 4 Windward Drive
• Received confidential reports DPW21-28 and PA21-43 and directed staff accordingly

Grimsby Museum Board

The Grimsby Museum Board is meeting via Zoom to review a draft report on admission by donation and a related draft fee recommendation (DRS21-##) for Council. The agenda is otherwise routine, covering call to order, disclosures, reports, next meeting, and adjournment.

• Draft - Admission by Donation report
• DRS21-## - Grimsby Museum Admission Fees - draft

The Grimsby Museum Board endorsed the Admission by Donation report (DGM-06) as presented and recommended it to Council. The motion was carried unanimously. No other substantive decisions were made.

• Endorsed Admission by Donation report (DGM-06) and recommended to Council (carried)

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is holding a routine meeting to adopt the agenda and previous minutes, receive chair and director reports, and discuss the strategic plan, special events, and new business. The agenda is mostly procedural, with no major decisions or financial items listed.

• Adoption of minutes from September 9 and October 14, 2021 meetings
• Director's reports dated October 14 and November 11, 2021
• Discussion of Christmas Market, Wayzgoose, Auction, and Volunteers
• Next meeting scheduled for December 9, 2021

The Grimsby Art Gallery Advisory Board accepted four artworks into the permanent collection: a watercolour by Jacques Schyrgens, an encaustic by Bruno Capolongo, and two graphite drawings by Michael Thompson. The board also adopted the agenda, accepted previous minutes, and received reports on the director's activities and strategic plan progress. No other substantive decisions were made.

• Adopted meeting agenda (carried)
• Accepted September 9, 2021 minutes (carried)
• Acknowledged October 14, 2021 meeting not held due to lack of quorum (carried)
• Accepted Director's Report dated November 11, 2021 (carried)
• Accepted watercolour by Jacques Schyrgens, encaustic by Bruno Capolongo, and two drawings by Michael Thompson into collection (carried)
• Adjourned meeting at 8:12 p.m. (carried)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to discuss and decide on several policy and operational items, including a vaccination disclosure policy, the 2022 fee schedule, and a reserve fund strategy. The board will also review reports on donations, volunteer policy, and board self-assessment, along with the CEO's report and monthly budget. The meeting includes a closed session for CEO evaluation.

• Vaccination Disclosure Policy Report
• 2022 Fee Schedule Report
• Reserve Rationalization Policy and Strategy (FIN 21-27)
• Donations, Gifts and Sponsorship Policy Review
• Board Resignation Report

Grimsby Economic Development Committee

The Grimsby Economic Development Committee is meeting to discuss business retention and expansion initiatives, including an overview of Niagara Planning Board initiatives, an update from the Niagara Workforce Planning Board, and survey results. The committee will also discuss project next steps. The agenda is largely informational with no votes or decisions listed.

• Overview of Business Retention and Expansion/Niagara Planning Board Initiatives
• Niagara Workforce Planning Board Update
• Business Retention and Expansion Survey Results Summary
• Project Next Steps discussion

The Grimsby Economic Development Committee met on November 8, 2021, and received updates on Business Retention and Expansion initiatives, the Niagara Workforce Planning Board, survey results, and project next steps. All items were received as information; no substantive decisions were made.

• Approved meeting agenda (GD-21-9)
• Received Business Retention and Expansion/Niagara Planning Board update (GD-21-10)
• Received Niagara Workforce Planning Board update (GD-21-11)
• Received Business Retention and Expansion survey results (GD-21-12)
• Received project next steps update (GD-21-13)

Grimsby Museum Board

The Grimsby Museum Board is meeting to review the Museum Manager/Curator report, discuss a draft admission fee change (DRS21-##) to be recommended to Council, and review the 2022-2027 strategic plan. The agenda also includes routine items: adoption of the agenda, approval of prior minutes, disclosure of interest, and scheduling the next meeting.

The Grimsby Museum Board meeting on November 3, 2021, was not called to order because quorum was not achieved. All agenda items were deferred to the next regular meeting or a special meeting. No decisions were made.

• Meeting not called to order due to lack of quorum
• All agenda items deferred to next regular or special meeting

Council

The Council is reviewing reports regarding funding agreements for modernization projects and the appointment of auditors. Additionally, a notice of motion was submitted regarding a land use planning study open house in Grimsby Beach.

• Funding Agreements for Modernization Projects (Report FIN 21-30)
• Appointment of Auditors (Report FIN 21-31 and By-law 21-81)
• Grimsby Beach Land Use Planning Study Open House notice of motion
• By-law 21-82 to authorize Municipal Modernization Funding Agreements

Council approved a new Reserve Strategy & Policy, appointed Grant Thornton LLP as Town Auditor for three years, and passed amendments to the Firearms and Bows Discharge By-law. Two motions requiring COVID-19 vaccination or testing for in-person council attendance were defeated. A motion to consider the Grimsby Beach Land Use Planning Study Open House immediately was also defeated.

• Approved Reserve Strategy & Policy (FIN 21-27) (8-0)
• Appointed Grant Thornton LLP as Town Auditor for 3 years (5-3)
• Amended Firearms and Bows Discharge By-law: north side of Main St W between Casablanca and Oakes to red zone, south remains yellow (5-3)
• Defeated motion requiring council members to show proof of COVID-19 vaccination or negative test for in-person meetings (4-4)
• Defeated motion requiring proof of COVID-19 vaccination for council, committee, and public in-person attendance (4-4)
• Defeated motion to consider Grimsby Beach Land Use Planning Study Open House immediately (3-5)
• Authorized Treasurer to execute funding agreements for Modernization Projects (carried)
• Passed By-law 21-82 for Municipal Modernization Funding Agreement (carried)

Committee of the Whole

The Committee of the Whole will consider several staff reports and a delegation. Key items include a report on the COVID-19 vaccination disclosure policy, a review of the special sewer levy, and a proposed amendment to parking prohibitions on Park Road North. The committee will also hear from Niagara Region about its 10-year capital outlook and receive a notice of motion regarding a street naming policy.

• Report CAO 21-19: COVID-19 Vaccination Disclosure Policy
• Report FIN 21-29: Sewer Levy Review with options and discussion framing
• Report DPW 21-27: Amendment to By-law 16-82 to amend parking prohibitions on Park Road North
• Report DPW 21-26: Traffic considerations for Strathearn Avenue and Beverly Street
• Notice of Motion by Councillor Bothwell: develop a street naming policy

The Committee of the Whole approved a COVID-19 vaccination disclosure policy for town staff, with amendments including a January 17, 2022 end date and a November 17, 2021 deadline for staff to disclose vaccination status. The policy was approved in a recorded vote of 5-3, with Mayor Jordan and Councillors Bothwell and Freake opposed. The committee also endorsed a sewer levy review, approving a modified status quo for 2022 and a hybrid levy and fee model for 2023, and directed staff to develop an implementation plan with public engagement.

• Approved COVID-19 vaccination disclosure policy with amendments (5-3)
• Endorsed sewer levy Scenario 1: Modified Status Quo for 2022
• Endorsed sewer levy Scenario 2: Hybrid Levy and Fee Model for 2023
• Approved amendment to By-law 16-82 for parking prohibitions along Park Road North
• Directed staff to research street naming policies and report back in Q2 2022
• Received Niagara Region transportation capital budget delegation
• Approved Grimsby Green Advisory Committee endorsement package
• Received minutes from four advisory committees

Special Council

This is a special council meeting with a closed session to discuss planning-related negotiations for 362 North Service Road. The only public action is a confirming by-law to ratify council resolutions. No other substantive items are on the agenda.

• Closed session under section 239(2)(k) for planning negotiations at 362 North Service Road
• Confirming By-law 21-80 to adopt, confirm, and ratify council resolutions

The Special Council meeting on November 1, 2021, was primarily procedural, with the only substantive action being a resolution to receive confidential report PA 21-42 and proceed with staff direction from closed session regarding negotiations at 362 North Service Road. The agenda and a confirming by-law (21-80) were approved, and the meeting adjourned at 5:32 p.m. No other decisions were made.

• Approved agenda for November 1, 2021 Special Council meeting (C-21-251, carried)
• Moved to closed session under section 239(2)(k) for planning negotiations at 362 North Service Road (C-21-252, carried)
• Received confidential report PA 21-42 and directed staff to proceed with closed-session direction on 362 North Service Road negotiations (C-21-253, carried)
• Introduced and passed By-law 21-80 to adopt, confirm, and ratify council resolutions (C-21-254, C-21-255, carried)

Special Council

This is a special council meeting that is largely procedural. The main substantive item is a closed session held for the purpose of educating or training members, specifically a Business Retention and Expansion Workshop. The council will also consider a confirming by-law (21-79) to ratify matters dealt with by council resolution.

• Closed session for Business Retention and Expansion Workshop
• Confirming By-law 21-79 to adopt, confirm and ratify council resolutions

The special council meeting was largely procedural. Council appointed a chair, approved the agenda, and met in closed session for a Business Retention and Expansion Workshop. After returning to open session, council received the presentation and passed a confirming by-law (21-79) to ratify the meeting's resolutions. No substantive policy decisions were made.

• Appointed Councillor Kadwell as Chair for the meeting (carried)
• Approved the agenda for the special meeting (carried)
• Met in closed session for a Business Retention and Expansion Workshop (carried)
• Received the closed-session presentation on the Business Retention and Expansion Workshop (carried)
• Passed By-law 21-79 to adopt, confirm and ratify council resolutions (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting electronically to discuss environmental initiatives, including a delegation on the Grimsby Beach Community Tree Inventory, the Forty Mile Creek Tree Planting and Restoration Project, and a tree planting program. The agenda also includes updates on committee recruitment, terms of reference, and new business such as the Main Street Heritage Conservation District Study.

• Delegation: Bob Friesen on Grimsby Beach Community Tree Inventory
• Forty Mile Creek Tree Planting and Restoration Project
• Tree Planting Program update by O. Fraser and Councillor D. Sharpe
• Green Acknowledgement Awards by H. Pankhurst and E. Holko
• Main Street Heritage Conservation District Study under new business

The Grimsby Green Advisory Committee received a presentation on the Grimsby Beach Community Tree Inventory and resolved to support the development of an urban forest management plan, requesting staff to report on feasibility. The committee also recommended implementing the Carolinian Seedling program for tree planting and selected a revised logo for the Green Acknowledgement Awards. All motions were carried unanimously.

• Supported development of urban forest management plan (carried)
• Requested staff report on feasibility of urban forest plan (carried)
• Recommended implementing Carolinian Seedling program (carried)
• Selected amended logo Option 1 for Green Acknowledgement Awards (carried)
• Received information on Forty Mile Creek Tree Planting and Restoration Project (carried)
• Received updates on NPCA presentation, recruitment, and Terms of Reference (carried)

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to discuss active transportation and recreation items. Business arising includes disc golf and Bike Friendly designation, while new business covers neighbourhood walks and potentially dangerous intersections for cyclists. The meeting is held electronically due to COVID-19.

• Disc golf discussion
• Bike Friendly designation
• Neighbourhood walks
• Potentially dangerous intersections for cyclists: Mountain Street and Christie Street, Main Street West and Kerman Avenue

The Active Grimsby Advisory Committee discussed bike safety at two intersections and invited Regional staff to a future meeting to update on road projects. The committee also discussed a disc golf course at Centennial Park, targeting Spring 2022 implementation, and plans to submit a Bike Friendly Designation application in April 2022. No formal decisions were made beyond accepting the agenda and the discussion motions.

• Agenda for October 20, 2021 accepted (carried)
• Invited Regional staff to future meeting for road work and complete streets update (carried)
• Discussed neighbourhood walks and dangerous intersections for cyclists (carried)
• Discussed disc golf and Bike Friendly Designation items (carried)

Committee of the Whole

The Committee of the Whole will consider consent items including contract renewals, a festival designation, and a firearms discharge by-law, plus reports on reserve fund strategy, a COVID-19 vaccination directive, 2022 centennial celebrations, a street name change, and a site plan application. Delegations include an accessibility committee update. The meeting is held electronically due to COVID-19.

• Report TC21-08: Municipally Significant Event designation for The Spirits Festival
• Report FIN21-27: Reserve and Reserve Fund Rationalization and draft policy
• Report CAO21-18: Administrative directive on COVID-19 vaccination
• Report DPW21-25: Proposed renaming of Sobie Road to Sobye Road
• Report PA21-42: Site plan application for 21 and 23 Main Street East and 6 Doran Avenue

The Committee of the Whole approved a motion requiring members of Council, committee members, and the public to show proof of COVID-19 vaccination to attend in-person meetings in Council Chambers, as long as public health recommendations remain in place. A separate motion directing the CAO to bring a draft policy based on comments was also carried. The committee also approved a site plan for 21 and 23 Main Street East and 6 Doran Avenue, and deemed The Spirits Festival municipally significant.

• Approved COVID-19 vaccination proof requirement for in-person Council/committee meetings (6-2)
• Approved site plan application 26SP-16-2103 for 21 & 23 Main St E and 6 Doran Ave (8-0)
• Deemed The Spirits Festival municipally significant (8-0)
• Approved continued participation in Joint Accessibility Advisory Committee at $10,000/year (carried)
• Approved Santa Claus Parade with road closures on Livingston Ave and Main St W Dec 4 (carried)
• Endorsed Grimsby 2022 Centennial Celebrations project plan (carried)
• Approved street name change of Sobie Road to Sobye Road (carried)
• Defeated Firearms and Bows Discharge By-law amendments (4-4 tie, defeated twice)

Council

This is a largely procedural meeting. Council will adopt previous minutes, consider a consent agenda of routine items, and vote on by-laws to appoint an auditor and confirm council resolutions. No substantive policy decisions or public hearings are listed on the agenda.

• By-law 21-77 to appoint an auditor for the Corporation of the Town of Grimsby
• By-law 21-78 to adopt, confirm and ratify matters dealt with by council resolution
• Adoption of minutes from October 4 and October 14, 2021 meetings
• Next meeting scheduled for November 1, 2021

Council voted on By-law 21-77 to appoint an auditor for the Town, but the recorded vote was tied 4-4 and the motion was defeated. The meeting otherwise approved the agenda, adopted previous minutes, and passed the confirming by-law 21-78. No other substantive decisions were made.

• Defeated By-law 21-77 to appoint an auditor (4-4 recorded vote)
• Approved agenda for October 18, 2021 (carried)
• Adopted Committee of the Whole minutes of October 4, Council minutes of October 4, and Special Council minutes of October 14 (carried)
• Lifted item C-21-242 from Special Council minutes for separate consideration (5-4 recorded vote)
• Passed confirming By-law 21-78 (6-2 recorded vote)

Special Council

This is a special council meeting with a planning report (PA21-40) and a closed session for legal advice on 141-149 Main Street East. The agenda is otherwise procedural, including approval of the agenda, a confirming by-law, and adjournment.

• Report PA21-40 Planning Touchpoint
• Closed session under solicitor-client privilege for Legal Counsel Update - 141-149 Main Street East
• Confirming By-law 21-76 to adopt, confirm and ratify council resolutions

Council met in special session and, after a closed session, directed legal counsel to proceed with the direction provided regarding 141-149 Main Street East. The agenda was amended to move the closed session before reports, and a planning report was received. The meeting concluded with the passage of a confirming by-law.

• Approved amended agenda to move closed session before reports (6-1)
• Met in closed session for solicitor-client privileged legal update on 141-149 Main Street East (7-0)
• Directed legal counsel to proceed with closed-session direction on 141-149 Main Street East (7-0)
• Received Report PA21-40 Planning Touchpoint (carried)
• Passed By-law 21-76 to confirm and ratify council resolutions (carried)

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is meeting to adopt the agenda and previous minutes, receive the Chair's and Director's reports, and discuss the strategic plan update. The board will also cover special events including the Christmas Market, Wayzgoose, and Auction, plus volunteer matters and new business.

• Adoption of September 9, 2021 minutes
• Chair's Report and Director's Report (Oct 2021 DR)
• Strategic Plan Update
• Special events: Christmas Market, Wayzgoose, Auction, Volunteers
• Next meeting scheduled for November 11, 2021

The Grimsby Art Gallery Advisory Board meeting on October 14, 2021, was not called to order because quorum was not achieved. No decisions were made; all agenda items were deferred to the next regular meeting on November 11, 2021, or a special meeting.

• Meeting not called to order due to lack of quorum
• All agenda items deferred to next regular meeting or special meeting

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to handle routine business: approving the agenda and prior minutes, receiving the librarian's and budget reports, and discussing committee updates. New business includes reports on reserve accounts, board self-assessment, volunteer and donation policies, and a pandemic service timeline. The board will also enter closed session to approve awarding an HVAC contract.

• Closed session to approve awarding HVAC contract (PLA section 16.1 (4) a)
• Monthly budget report (Library Budget to Actual PE September 2021)
• Reserve accounts report
• Volunteer Policy Report
• Donations, Gifts and Sponsorship Policy Report

The Grimsby Public Library Board approved several routine items, including the land acknowledgement statement, agenda, previous minutes, librarian's report, and monthly budget report. The board deferred the Reserve Accounts Report until the full Reserve Policy can be reviewed, and deferred the Board Self Assessment Report to the November meeting. It also directed the CEO to develop a vaccination policy for library staff, and awarded an HVAC contract in closed session.

• Approved short, long, and document versions of Land Acknowledgement Statement (carried)
• Approved agenda for October 13, 2021 meeting (carried)
• Approved minutes of September 8, 2021 meeting (carried)
• Received librarian's and statistical reports (carried)
• Approved monthly budget report (carried)
• Deferred Reserve Accounts Report until full Reserve Policy review (carried, recorded vote 7-2)
• Deferred Board Self Assessment Report to November meeting (carried)
• Directed CEO to develop vaccination policy for library staff (carried)

Grimsby Heritage Advisory Committee

The Heritage Grimsby Advisory Committee is meeting electronically due to COVID-19. The agenda is largely procedural, with the main business being an orientation presentation, a priorities memorandum with workplan attachments, and an updated status and activity report. No decisions or public hearings are listed.

• Priorities memorandum with 2019-2022 workplan and appendices
• Updated status and activity report for October 2021
• Orientation presentation for committee members
• Next meeting scheduled for November 9, 2021 at 6:00 p.m.

The Grimsby Heritage Advisory Committee held a routine meeting with no substantive decisions. Members approved the agenda, received verbal updates from staff, an orientation presentation, a priorities memorandum, and a status and activity sheet. All motions were carried unanimously.

• Approved meeting agenda (carried)
• Received verbal staff updates (carried)
• Received orientation presentation (carried)
• Received priorities memorandum (carried)
• Received status and activity sheet (carried)

Planning Development Open House

This is a public open house, not a decision-making meeting, focused on a zoning by-law amendment and draft plan of subdivision for 262 Main Street West. Presentations will be given by town planners and a consultant, followed by registered public delegations. No votes or formal decisions are scheduled.

• Zoning by-law amendment and draft plan of subdivision for 262 Main Street West
• Presentations by Adam Gignac (Planner), Bianca Verrecchia (Heritage Planner), and Jared Marcus (IBI Group)
• Public delegations from residents at addresses including 270 Main St. W., 262 Main St. W., 510 Queensway W., 55 Kerman Ave., 71 Sumac Ct., 260 Main St. W., 15 Park Rd. N., 292 Main St. W., and 202 Ridge Rd. W.
• Open House Notice and Information Report for 262 Main Street West

Grimsby Museum Board

The Grimsby Museum Board is meeting to review the draft strategic plan for 2022-2027, including a summary report from community engagement sessions. The board will also receive the museum manager/curator report, handle correspondence, and adopt minutes from the previous meeting.

• Review of draft Grimsby Museum Strategic Plan 2022-2027
• Museum Manager/Curator report DGM21-04 (September 2021)
• Correspondence from Jeffries
• Adoption of minutes from August 4, 2021 meeting

The Grimsby Museum Advisory Board adopted the agenda and previous minutes, then accepted the Museum Manager/Curator report, approving items presented for accession. The board also discussed revisiting admission by donation, a youth survey, and possible youth board membership, and reviewed a new goal for digital engagement. A draft letter regarding a donation from A. Jeffries was discussed.

• Adopted the agenda for the October 6, 2021 meeting
• Adopted the minutes from August 4, 2021 for information
• Accepted the Museum Manager/Curator report and approved items for accession
• Discussed revisiting admission by donation at the next meeting
• Discussed a youth survey and possible youth board membership
• Reviewed community survey results and created a new goal for digital engagement

Council

The Town of Grimsby Council is meeting on October 4, 2021, to handle routine items, including approving previous minutes and considering correspondence and by-laws. Key items include a letter from the Grimsby DIA about removing on-street parking on Main Street West, and by-laws amending parking restrictions on Polonaise and Terrace Drives and amending a previous by-law for 240-248 Main Street East.

• Correspondence: Grimsby DIA letter on removal of on-street parking spots on Main Street West
• By-law 21-73: amend By-law 14-45 (240 & 244-248 Main Street East)
• By-law 21-74: add parking restrictions along Polonaise Drive and Terrance Drive
• By-law 21-75: confirming by-law to adopt, confirm and ratify council resolutions

Council appointed Grant Thornton LLP as the Town Auditor for 2021-2022, approved by a recorded vote of 5-4. A motion to defer the staff COVID-19 vaccination policy was carried 6-3. Council also approved by-laws amending parking and zoning, and referred a request about Main Street West parking spots to staff for cost and feasibility review.

• Appointed Grant Thornton LLP as Town Auditor for 2021-2022 (5-4)
• Deferred implementation of Staff COVID-19 Vaccination Policy (6-3)
• Approved Heritage Grimsby Advisory Committee endorsement package (8-1)
• Referred Sobye Road name change request back to staff for report
• Referred Grimsby DIA letter on Main Street West parking to staff for costs and feasibility
• Requested Region to hold implementation of by-law 2021-67 pending discussions
• Passed By-law 21-73 amending By-law 14-45 (240 & 244-248 Main Street East) (7-2)
• Passed By-law 21-74 adding parking restrictions on Polonaise Drive and Terrance Drive (7-2)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially endorse several items, including a firearms and bows discharge by-law deferred from a previous meeting, a grant program applications report with multiple quotes for work, and two investigation reports. The agenda also includes routine consent items like the close-out of a Buy Local campaign and adoption of previous minutes. No major decisions are listed as final; most items are reports for discussion or endorsement.

• Report BYL 21-09 Firearms and Bows Discharge By-law (deferred from Sept 27)
• Report PA-21-41 Grant Program Applications Report with quotes for work at Nixon Hall
• CAO 21-17 Buy Local Campaign Close Out
• Investigation Report IC-13251-0321 and IC-13188-0321
• Grimsby Green Advisory Committee Council Endorsement Package

The Committee of the Whole received an Integrity Commissioner's report finding Councillor Vaine contravened the Code of Conduct and endorsed a formal reprimand against him. A motion to have Councillor Vaine apologize to Councillor Bothwell was defeated. The committee also approved several grant agreements for facade and heritage improvements on Main Street and referred a proposed firearms discharge by-law back to staff.

• Endorsed formal reprimand against Councillor Vaine for Code of Conduct contraventions (8-0)
• Defeated motion to remove Councillor Vaine from the meeting (4-4)
• Defeated motion requesting verbal apology from Councillor Vaine to Councillor Bothwell (4-4)
• Approved $20,000 facade grant for 31-35 Main Street West (8-0)
• Approved $10,000 facade grant for 28 Main Street East (8-0)
• Endorsed $30,000 heritage grant for 262 Main Street West (8-0)
• Referred Firearms and Bows Discharge By-law back to staff to amend buffer zone (5-3)
• Opposed settlement area boundary expansion for Kelson Avenue North rural parcels (6-2)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting electronically to discuss an updated Terms of Reference document, review committee priorities, and consider items such as grass cutting in naturalization areas, a tree planting event, and green acknowledgement awards. The committee is advisory only; its recommendations are not binding until approved by Council.

• Discussion of updated Terms of Reference document
• Review of committee priorities
• Grass cutting and areas of naturalization discussion
• Tree planting activity/event proposed by Councillor D. Sharpe and O. Fraser
• Green Acknowledgement Awards proposed by H. Pankhurst and E. Holko

The Grimsby Green Advisory Committee approved a revised Terms of Reference document to be forwarded to Council for adoption, and selected B. Mackenzie as Vice-Chair. The committee also received resignations, approved a tree planting program in principle, and discussed priorities including naturalization and green awards.

• Approved revised Terms of Reference for Council adoption (GGAC-21-34)
• Approved B. Mackenzie as Vice-Chair (GGAC-21-32)
• Received resignations of C. Peck and C. Kempf; requested staff to fill vacancies (GGAC-21-33)
• Approved tree planting program in principle; draft report to come before Council (GGAC-21-37)
• Received Committee Priorities Review 2021-2022 (GGAC-21-35)
• Received update on Grass Cutting and Areas of Naturalization (GGAC-21-36)
• Received Green Acknowledgement Awards information for further discussion (GGAC-21-38)
• Received update on current initiatives including Niagara Transit and NPCA presentation (GGAC-21-39)

Committee of the Whole

The Committee of the Whole is meeting to hear delegations and discuss reports, including a zoning by-law amendment and draft plan of subdivision at 240, 244-248 Main Street East, a firearms and bows discharge by-law, and a traffic safety program update. The committee will also consider consent items such as condominium plans, a traffic by-law consolidation, and parking restrictions. Several delegations are scheduled, including updates on the recreational trails master plan and the public library board.

• Zoning by-law amendment and draft plan of subdivision at 240, 244-248 Main Street East (PA21-37)
• Draft Firearms and Bows Discharge By-law (BYL 21-09)
• Traffic Safety Program Update (DPW21-23)
• Draft plan of standard condominium at 27 John Street (PA21-36)
• Draft plan of standard condominium at 10 Windward Drive (PA21-38)

The Committee of the Whole approved several items, including new land acknowledgment statements, a request to the Region for settlement area expansion, and preparation of an RFP for the Official Plan update. It also approved a zoning amendment and draft plan of subdivision for 240, 244-248 Main Street East, and deferred the firearms and bows discharge by-law to the next meeting.

• Approved Heritage Grimsby Advisory Committee endorsement package, expediting Sobye Road name correction (8-0)
• Approved land acknowledgment statements, with short version to be recited at meetings (8-0)
• Requested Region consider settlement area expansion south of QEW along Kelson Avenue (8-0)
• Directed staff to prepare RFP for Grimsby Official Plan update (8-0)
• Approved zoning by-law amendment and draft plan of subdivision at 240, 244-248 Main Street East (5-3)
• Deferred firearms and bows discharge by-law to October 4, 2021 (6-1)
• Approved consent items including traffic by-law consolidation and two condominium plans
• Endorsed Niagara Region request to amend Highway Traffic Act speed limit section

Council

This is a regular Council meeting with mostly routine items: approval of minutes, a consent agenda, and a confirming by-law. The only substantive item is a letter from the Grimsby DIA regarding the removal of on-street parking spots on Main Street West, which will be received as correspondence.

• Correspondence: Grimsby DIA letter on removal of on-street parking spots on Main Street West
• Adoption of minutes from September 7, 2021 (Committee of the Whole and Council)
• Confirming By-law 21-72 to adopt, confirm, and ratify council resolutions

The September 27, 2021 Council meeting was called to order at 11:00 p.m. and immediately faced a motion to waive the rules of procedure to continue past the 11:00 p.m. curfew. The motion was defeated by a recorded vote, with all present councillors and the mayor voting no. The meeting then adjourned at 11:07 p.m. after adopting a confirming by-law, with no substantive decisions made.

• Motion to waive curfew defeated (0-8, all present voted no)
• By-law 21-72 (confirming by-law) introduced and passed (carried)

Grimsby Economic Development Committee

The Grimsby Economic Development Committee is meeting to receive updates from working groups on business retention and expansion, the economic development strategy, the 'Grimsby's Got It!' buy-local campaign, and the Downtown Reimagined initiative. No decisions are listed on the agenda; the items are presented as updates and discussions.

• Business Retention & Expansion Working Group update by Susan Manuel
• Economic Development Strategy Working Group update by Alejandra Wichartz
• Grimsby's Got It! Buy Local Campaign presentation by Harry Schlange
• Downtown Reimagined update by Ashley McCallum

Committee of Adjustment

The Grimsby Committee of Adjustment will meet via Zoom to consider a land consent application for 17 Patton Street and minor variance applications for 18 Rosslyn Avenue and 2 Livingston Avenue. The agenda includes delegations from property owners and agents, and review of comments from planning staff, Niagara Region, and other agencies. The meeting will also adopt minutes from the August 17, 2021 session.

• Land consent B05-21 for 17 Patton Street, with owner Nick Pankratz and Matt Oliveira as delegation
• Minor variance A25-21 for 18 Rosslyn Avenue, with owner Linda Osip and agent Nick DeFilippis
• Minor variance A26-21 for 2 Livingston Avenue, with owner Daxesh Patel and agent Laxman Patel
• Public comments from Bell Canada, CN, NPCA, and Niagara Region on the consent application
• Meeting held via Zoom due to COVID-19, livestreamed on the town website

The Committee of Adjustment approved a land severance at 17 Patton Street and a minor variance at 18 Rosslyn Avenue, and deferred a parking variance application for 2 Livingston Avenue for further study. All decisions were carried unanimously.

• Approved consent to sever 273.11 sq. m. at 17 Patton Street, with conditions (carried)
• Approved minor variance at 18 Rosslyn Avenue for reduced side yard and front yard encroachments (carried)
• Deferred minor variance at 2 Livingston Avenue for parking reduction from 25 to 20 spaces (carried)

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to hear a presentation on disc golf from Prodigy Disc Canada CEO Chris Lowcock and to receive an update on the Grimsby Recreation Trails Plan. The agenda is otherwise routine, with standard procedural items.

• Presentation by Chris Lowcock, CEO, Prodigy Disc Canada, on disc golf
• Update on Grimsby Recreation Trails Plan

The Active Grimsby Advisory Committee accepted its agenda and heard presentations on disc golf from Prodigy Disc Canada CEO Chris Lowcock and on the Grimsby Recreation Trails Plan from CIMA+ representative Claire Basinski. No formal decisions were made beyond accepting the agenda and noting the presentations. The committee also discussed renewing its bike friendly status application.

• Accepted the September 15, 2021 meeting agenda (AGAC-21-17, carried)
• Received presentation from Chris Lowcock on disc golf (AGAC-21-18, carried)
• Received update on Trails Master Plan from Director of Recreation (AGAC-21-19, carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee meets to consider a heritage grant for Nixon Hall, review a recommendation report on properties at 13 Mountain Street and 19 Elm Street, and discuss street name recommendations. The agenda also includes verbal updates on several heritage sites and a request to correct a street sign spelling.

• Heritage Grant for Nixon Hall, 262 Main Street West (Report HR-21-35)
• Recommendation Report HR-21-36 for 13 Mountain Street & 19 Elm Street with Heritage Impact Assessment
• Delegation on 19 Elm Street and 13 Mountain Street
• Committee consultation memo on street names with recommendations
• Request to correct street sign spelling for Sobie Rd.

The committee deferred staff recommendations on 13 Mountain Street and 19 Elm Street, asking staff to report back once a revised Heritage Impact Assessment is submitted. It endorsed a $30,000 heritage grant for masonry restoration at 262 Main Street West (Nixon Hall), subject to final restoration details being approved by planning staff. The committee also supported a name change request for Mae Annable Sobye from a heritage perspective and referred it to staff for a Council report. All other items were received as updates or reports.

• Deferred staff recommendations on 13 Mountain Street & 19 Elm Street (HR-21-36) pending revised Heritage Impact Assessment
• Endorsed $30,000 combined Regional/Municipal heritage grant for 262 Main Street West masonry restoration, subject to planning staff approval of final restoration details
• Recommended staff prepare a by-law for the Heritage Improvement and Restoration Grant Agreement for Council approval
• Supported the Mae Annable Sobye name change request from a heritage perspective and referred it to staff for a Council report
• Received delegations on 19 Elm Street and 13 Mountain Street
• Received verbal updates on 15 Robinson Street North, plaques, Main Street East, Kitchen House locust trees, and status/activity report
• Requested further review by Grimsby Historical Society and cultural associations for street names honouring indigenous heritage
• Approved the agenda as amended, moving item 7(b) to be dealt with immediately after delegations

Planning Development Open House

The Town of Grimsby is holding a virtual open house to discuss proposed Official Plan and Zoning By-law amendments for 19 Elm Street and 13 Mountain Street. The meeting includes presentations from the developer Castlepoint Numa and their consultants, plus correspondence from residents. No decisions are being made; this is an information and public input session.

• Official Plan Amendment 26OP-16-2101 and Zoning By-law Amendment 26Z-16-2104 for 19 Elm Street and 13 Mountain Street
• Presentations by Castlepoint Numa and SvN Architects + Planners
• Delegations from residents at 20 Mountain Street, 29 Mountain Street, and others
• Letters from DG Roberts, Duncan Storey, Maria Clark, Yvonne Thomson, Angela Maccaroni, Kevin Luttjehuizen, and Karen Andress

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is holding a routine virtual meeting on September 9, 2021. The agenda includes adoption of previous minutes, chair's and director's reports, committee reports, a strategic plan update, correspondence, and new business. No specific decisions or dollar amounts are listed; the items are procedural and informational.

• Adoption of August 12, 2021 minutes
• Chair's Report
• Director's Report (Sept 2021 DR)
• Strategic Plan Update
• Next meeting set for October 14, 2021

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve minutes, receive reports on finances, statistics, and policies, and discuss new business including the 2020 annual report, a privacy policy report, pandemic service levels, and the CEO's annual evaluation. The meeting is largely routine administrative oversight.

• Approval of minutes from June 9 and special meeting of August 5, 2021
• Monthly budget reports for June, July, and August 2021
• 2020 Annual Report presented for approval
• Privacy Policy Report and Code of Conduct Policy Review Report
• Pandemic Service Levels update as of September 8, 2021

The Grimsby Public Library Board approved several revised governance documents, including the Code of Conduct, Board Assessment Policy, Privacy Policy, and the 2020 Annual Report. It also approved recommended pandemic service levels and accepted monthly budget reports for June, July, and August. All motions were carried unanimously.

• Approved revised Code of Conduct (GPL-21-96)
• Approved revised Board Assessment Policy as amended (GPL-21-97)
• Approved 2020 Annual Report as amended (GPL-21-100)
• Approved revised Privacy Policy (GPL-21-101)
• Approved recommended pandemic service levels (GPL-21-102)
• Accepted monthly budget reports for June, July, August (GPL-21-99)
• Maintained existing Library Board Treasurer (GPL-21-95)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several items, including the appointment of auditors, a resolution regarding September 30th as the National Day for Truth and Reconciliation, and a proposal for an indoor swimming pool. The agenda also includes routine consent items and correspondence from Niagara Region on topics like vaccination policy and official plan updates.

• Report FIN 21-25: Appointment of Auditors (Grant Thornton)
• Report CAO 21-15: Council Memorandum on National Day for Truth and Reconciliation
• Councillor Freake: Indoor Swimming Pool proposal
• Correspondence: Niagara Region COVID-19 Vaccination Policy Update
• Correspondence: Niagara Official Plan updates and Land Use Compatibility Guideline

The Committee of the Whole voted unanimously to recognize September 30, 2021 as the National Day for Truth and Reconciliation, and directed staff to report on the costing of an indoor pool. A motion to appoint Grant Thornton LLP as town auditor for 2021-2022 was defeated. Several motions related to a COVID-19 vaccination policy for town employees were also defeated.

• Recognized September 30 as National Day for Truth and Reconciliation (8-0)
• Directed staff to report on indoor pool costing and possible sites (8-0)
• Defeated appointment of Grant Thornton LLP as auditor for 2021-2022 (4-4)
• Defeated motion to refer COVID-19 vaccination policy update back to staff (4-4)
• Defeated motion to require rapid antigen testing in vaccination policy (4-4)
• Defeated motion to require all town employees be fully vaccinated (4-4)
• Approved United Way flag raising request (carried)
• Received various correspondence items (carried)

Council

Grimsby Council is deciding on a pilot project to share fire protection services with the Town of Lincoln, including establishing a joint fire department and appointing a fire chief and two deputy chiefs. The agenda also includes a clean yards by-law, a property tax matter for 135 Livingston Ave, and several routine items.

• Shared Fire Service Pilot Project (Report CAO 21-14) with By-laws 21-63 to 21-69
• Appointment of Gregory Hudson as Fire Chief, William Thomson and William J. Blake as Deputy Fire Chiefs
• By-law 21-70 Clean Yards By-law for property maintenance
• FIN 21-24 Property Taxes 135 Livingston Ave (deferred from Aug 23)
• Closed session items: committee appointments and tax info at 135 Livingston Ave

Council approved the shared fire services pilot project with the Town of Lincoln, passing By-laws 21-63 through 21-69 to establish a joint fire department, appoint a fire chief and deputies, and create a joint advisory committee. The committee will consist of three council members (Kadwell, Ritchie, Sharpe) selected by ranked-choice vote, with the CAO as a non-voting member. A motion to defer the project until a fire master plan and third-party audit were completed was defeated. Council also passed the Clean Yards By-law (21-70) and directed staff to continue tax collection on 135 Livingston Avenue.

• Defeated motion to defer shared fire services pilot until a fire master plan and third-party audit were done (C-21-208).
• Carried motion to amend the joint advisory committee's terms of reference to have 3 council members instead of 1 mayor and 2 councillors, and to make the CAO a non-voting member (C-21-209).
• Carried motion to elect committee members by ranked-choice vote, with top 3 candidates selected (C-21-210).
• Carried motion to uphold the Mayor's ruling allowing abstentions (C-21-211).
• Carried motion to receive Report CAO 21-14 and approve By-laws 21-63 to 21-69 for the shared fire services pilot, appointing Councillors Kadwell, Ritchie, and Sharpe to the joint advisory committee (C-21-212).
• Passed By-laws 21-63 to 21-69 (shared fire services) and By-law 21-70 (Clean Yards) after first, second, and third readings (C-21-213 to C-21-216).
• Carried motion to receive reports on property taxes for 135 Livingston Avenue and to continue tax collection efforts (C-21-220).
• Passed By-law 21-71 to confirm and ratify council resolutions (C-21-221, C-21-222).

Grimsby Museum Board

The Grimsby Museum Board is meeting to adopt minutes, receive the Museum Manager/Curator report, and review strategic plan survey results and Goal 3 of the 2018 revised strategic plan. The meeting is held via Zoom and is open to the public with registration.

• Adoption of minutes from August 4, 2021
• Museum Manager/Curator report DGM21-04 (September 2021)
• Strategic plan survey results review
• Review of Goal 3 of the 2018 revised Grimsby Museum Strategic Plan

Special Council

This is a procedural special council meeting with no substantive decisions listed on the open agenda. The main items are routine approvals (agenda, minutes, by-laws) and a closed session for educational/training workshops on Planning Growth Strategy and a Sewer Levy Review. A confirming by-law (21-62) will ratify council resolutions.

• Closed session under Municipal Act Section 239 (3.1) for Planning Growth Strategy training
• Closed session for Special Educational Workshop – Sewer Levy Review
• Confirming By-law 21-62 to adopt, confirm and ratify council resolutions

The special council meeting on August 30, 2021, was largely procedural. Council approved the agenda, moved into a closed session for an educational training session on the Planning Growth Strategy and Sewer Levy Review, and later received presentations on both topics in open session. A confirming by-law (21-62) was passed to ratify the council's resolutions. No substantive decisions were made beyond these procedural approvals.

• Approved agenda for the special meeting (C-21-200, carried)
• Moved into closed session for educational training on Planning Growth Strategy and Sewer Levy Review (C-21-201, recorded vote: 6 yes, 0 no)
• Received presentation on Planning Growth Strategy (C-21-202, carried)
• Received presentation on Sewer Levy Review (C-21-203, carried)
• Introduced and passed By-law 21-62 to confirm and ratify council resolutions (C-21-204, recorded vote: 6 yes, 0 no; C-21-205, carried)

Committee of the Whole

The Committee of the Whole is meeting to hear delegations on a Ukrainian flag raising, an indoor pool initiative, and a property tax reduction request from St. Joseph Church. They will also consider consent items including a clean yards by-law, portable signs by-law, and development charge credit extension, plus reports on COVID-19 and 2020 financial statements.

• Delegation: Frances & Russell Skrypka and Peter Kondra - Ukrainian Flag Raising
• Delegation: Liz Bennett - Grimsby Indoor Pool Initiative
• Delegation: Father Rico Passero - St. Joseph Church Request for Property Tax Reduction
• Report BYL 21-07 Clean Yards By-law
• Report FIN 21-23 Development Charge Demolition Credit Extension for 362-398 North Service Rd, 2 Winston Rd

The Committee of the Whole made several decisions, including defeating a motion to change the sign by-law, referring a property tax report back to staff, and approving a development charge credit extension for one property while denying another. The committee also endorsed a Ukrainian flag raising, approved community grants, and directed staff to report on diversity and inclusion actions.

• Defeated motion to change portable sign by-law (3-4)
• Referred property tax report for 135 Livingston Ave back to staff (7-0)
• Approved development charge demolition credit extension for 362-398 North Service Rd, denied for 2 Winston Rd (7-0)
• Endorsed Ukrainian flag raising on Aug 24 (6-1)
• Approved community program grants as recommended
• Approved 2020 consolidated financial statements
• Directed CAO to report on diversity and inclusion commitments (7-0)
• Approved Trisport event road use for Sept 12

Council

The Town of Grimsby Council is meeting on August 23, 2021, following the Committee of the Whole. The agenda is largely procedural, including approval of previous minutes, a consent agenda, and routine reports. The main substantive item is a by-law (21-60) to amend the procedure by-law governing council and committee meetings. Council will also enter closed session for personal matters about an identifiable individual and to review closed session minutes.

• By-law 21-60: amendment to procedure by-law 20-65 for Council, Local Board and Committee meetings
• Closed session under Section 239(2)(b) of the Municipal Act: personal matters about an identifiable individual (recognition of service)
• Closed session minutes for July 12, July 22, and July 26, 2021
• Confirming by-law 21-61 to adopt, confirm and ratify council resolutions

The council approved By-law 21-60, which amends the procedural by-law governing council, local board, and committee meetings. It also adopted the minutes from the August 3, 2021 meetings and passed the confirming by-law 21-61. No other substantive decisions were made; the meeting was largely procedural.

• Approved By-law 21-60 amending meeting procedures (carried)
• Approved minutes of August 3, 2021 Committee of the Whole and Council meetings (carried)
• Approved By-law 21-61 to adopt, confirm, and ratify council resolutions (carried)

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to discuss reports on the procedural process for Active Grimsby initiatives, the Trails Master Plan, walking routes, bike-friendly designation, and disc golf. The meeting is held electronically due to COVID-19. No decisions are listed on the agenda.

• Procedural Process for Active Grimsby Initiatives
• Trails Master Plan
• Walking Routes update
• Bike Friendly Designation
• Disc Golf

The Active Grimsby Advisory Committee met and discussed several topics, including the Trails Master Plan, Bike Friendly Designation, walking routes, and disc golf location. No binding decisions were made; the only action was to invite the Ontario Disc Sport Association to a future meeting. The committee also received updates on sidewalk concerns, Peach King Centre expansion, Casablanca Beach Park improvements, and Main Street West reconstruction.

• Accepted meeting agenda (carried)
• Reviewed procedural process for Active Grimsby initiatives (carried)
• Discussed Trails Master Plan (carried)
• Reviewed Bike Friendly Designation (carried)
• Received Walking Routes update for information (carried)
• Discussed disc golf location and invited Ontario Disc Sport Association to present (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment will hold a public hearing on minor variance application A24-21 for 32 Lakeview Avenue, seeking to permit a sunroom addition with a reduced exterior side yard setback of 1.54 m instead of the required 6.0 m. Planning staff recommend approval, finding the variance meets the four tests of the Planning Act. The meeting also includes adoption of the July 20, 2021 minutes.

• Minor variance A24-21: reduce exterior side yard setback from 6.0 m to 1.54 m at 32 Lakeview Avenue for a sunroom addition
• Delegation by Lonny Danieluk (Sunrooms of Niagara) and owner Mae Rawcliffe
• Planning staff recommend approval of the variance
• Minutes of July 20, 2021 meeting to be adopted

The Committee of Adjustment approved a minor variance for 32 Lakeview Avenue, allowing an exterior side yard setback of 1.54m instead of the required 6m. The application received no concerns from Niagara Region or NPCA, and neighbouring property owners signed in support. The meeting also approved the July 20, 2021 minutes and appointed Danielle Beck as chair.

• Approved minor variance A24-21 for 32 Lakeview Ave. (1.54m setback vs. 6m required) (carried)
• Approved minutes of July 20, 2021 meeting (carried)
• Appointed D. Beck as chair for Aug. 17, 2021 meeting (carried)

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is holding a routine meeting via Zoom. The agenda includes adoption of previous minutes, reports from the chair and director, a strategic plan update, correspondence, and new business. No specific decisions or proposals are listed in the agenda.

• Adoption of July 8, 2021 minutes
• Chair's Report
• Director's Report (August 2021)
• Strategic Plan Update
• Next meeting set for September 9, 2021

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting electronically to discuss several environmental initiatives, including updating its terms of reference, planning tree planting activities, and reviewing the Green Acknowledgement Awards. The committee will also discuss the preservation of mature trees, a commemorative tree program, and grass cutting policies.

• Selection of Vice-Chair
• Update to Terms of Reference document
• Tree Planting Activity/Event discussion
• Green Acknowledgement Awards sub-committee notes
• Preservation of Mature Trees, including tree inventory and policies

The Grimsby Green Advisory Committee met on August 11, 2021, and deferred several agenda items to future meetings, including the selection of a Vice-Chair, review of the Terms of Reference, and a tree planting event, all to September 29. The committee also received information on the Green Acknowledgement Awards for further discussion and requested staff reports on commemorative tree tagging options and grass cutting policies. No final decisions on these topics were made at this meeting.

• Deferred Vice-Chair appointment to September 29 (carried)
• Deferred Terms of Reference review to September 29 (carried)
• Deferred tree planting event discussion to September 29 (carried)
• Received Green Acknowledgement Awards info for further discussion (carried)
• Deferred mature tree preservation update to October 27 (carried)
• Requested staff report on commemorative tree tagging options (carried)
• Requested staff report on grass cutting policies for October meeting (carried)

Grimsby Public Library Board

The Grimsby Public Library Board is holding a special meeting via Zoom on August 5, 2021. The main item is a report from the Finance Committee on the audited financial statements for 2020, which the board will discuss. The agenda also includes routine items like accepting the agenda, disclosing conflicts of interest, and setting the next meeting date.

• Finance Committee report on audited financial statements for 2020
• Draft financial statements for 2020 (dated June 23, 2021)
• Draft report to the board for 2020 (revised)
• Next meeting scheduled for September 8, 2021 at 6:30 p.m. via electronic participation

The Grimsby Public Library Board approved the 2020 Draft Audited Financial Statements as presented. The meeting was largely procedural, with no other substantive decisions made.

• Approved 2020 Draft Audited Financial Statements (carried)
• Approved meeting agenda (carried)
• Adjourned meeting (carried)

Grimsby Museum Board

The Grimsby Museum Board is meeting to review and discuss the draft Strategic Plan 2022-2027, including proposed changes to goals and metrics. The agenda also includes the Museum Manager/Curator report, correspondence, and routine items like adoption of minutes. The meeting is held via Zoom.

• Review of draft Strategic Plan 2022-2027 with proposed changes to Goals 1 and 2
• Museum Manager/Curator Report DGM21-03 (August 2021)
• Discussion of travelling exhibition documents (CDG-Travelling-Exhibition-Document-V3, Cipher-Decipher-en)
• Deaccession item 73-63-1
• Strategic plan metrics include targets for visitors, volunteers, and self-generated income

The Grimsby Museum Advisory Board met via Zoom on August 4, 2021, and approved the Museum Manager/Curator report, including items presented for deaccession. The board also adopted the agenda and the July 7, 2021 minutes. During the strategic plan review, Goal 1 was accepted as written, and the board began discussing Goal 2, including rebranding ideas such as new taglines and a new logo. No other substantive decisions were made.

• Adopted August 4, 2021 agenda (carried)
• Adopted July 7, 2021 minutes for information (carried)
• Accepted Museum Manager/Curator report and approved deaccession items (carried)
• Accepted Goal 1 of strategic plan as written

Council

Grimsby Council is meeting to consider several by-laws, including amendments to consolidated fees and charges, a new procurement policy, an Official Plan amendment for 4 Windward Drive, and a tax exemption for the 62 Grimsby Phantom Squadron. The agenda also includes routine items like minutes approval and a confirming by-law.

• By-law 21-55: amend consolidated fees and charges
• By-law 21-56: define procurement policies
• By-law 21-57: Official Plan Amendment No. 10 for 4 Windward Drive
• By-law 21-58: tax exemption for 62 Grimsby Phantom Squadron at 101-103-105 Mountain Road
• By-law 21-59: confirming by-law

Council approved four by-laws: 21-55 (fees and charges amendment), 21-56 (procurement policy), 21-57 (Official Plan Amendment for 4 Windward Drive), and 21-58 (tax exemption for 62 Grimsby Phantom Squadron lands). The procurement policy and tax exemption were considered separately with recorded votes. A motion to defer the Finance Structure Update was defeated.

• Approved By-law 21-55 amending consolidated fees and charges (carried)
• Approved By-law 21-56 defining procurement policies (carried, recorded vote: 5-4)
• Approved By-law 21-57 amending Official Plan for 4 Windward Drive (carried)
• Approved By-law 21-58 tax exemption for 62 Grimsby Phantom Squadron lands (carried)
• Defeated motion to defer Finance Structure Update (CW-21-223) (recorded vote: 4-5)

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including revised Niagara Transit governance strategies, 2022 municipal election planning, and a semi-annual fire department report. The agenda also includes proposed resolutions on traffic issues, school zone safety, and a low-speed zone on Winston Rd., plus notices of motion on paid off-duty officers and diversity.

• CAO 21-12: Niagara Transit Governance – Revised Strategies Reflecting Phase 1 Municipal Feedback
• TC 21-06: 2022 Municipal Election Planning
• FCR 21-06: Grimsby Fire Department 2021 Semi Annual Information Report
• Councillor Vaine: Develop a Plan to Address Traffic Issues Across Town
• Councillor Bothwell: Winston Rd. 40 km/h Low Speed Zone

The Committee of the Whole approved an amendment to the Procedure By-law to regulate Information Requests, requiring that any request with financial implications be made by motion. The amendment passed in a recorded vote of 5-4. Council also supported a 2022 municipal election logo option and referred a school zone traffic matter to staff for a report.

• Amended Procedure By-law to restrict Information Requests (5-4)
• Supported Option 3 as official 2022 election logo
• Referred Main and Nelles/Governors school zone matter to staff
• Requested staff review of Winston Road for 40 km/h zone
• Endorsed pollinator species correspondence
• Deemed Motors 'N Music Festival municipally significant

Council

Grimsby Council is meeting to consider a by-law amendment for 314 Main Street East, with delegations from three residents on the matter. The agenda also includes routine items such as adoption of previous minutes, a consent agenda, and a closed-session traffic safety workshop. Most items are procedural, with the Main Street East by-law being the only substantive decision on the agenda.

• By-law 21-39 to amend By-law 14-45 (314 Main Street East)
• Delegations from Annette Gibbons, Walter Spoja, and Bruce McCall-Richmond on Report PA21-31
• Adoption of minutes from July 12, 2021 meetings
• Closed session: Traffic Safety Workshop under Municipal Act Section 239 (3.1)
• Confirming by-law 21-54 to ratify council resolutions

Council approved By-law 21-39, amending By-law 14-45 for 314 Main Street East, on a recorded vote of 5-3. The amendment was introduced and passed through all readings. Council also received delegations from three residents regarding the by-law and held a closed-session traffic safety workshop.

• Approved consent item Report PA21-31 re: By-law 21-39 (314 Main St E) (5-3)
• Gave first reading to By-law 21-39 (carried)
• Gave second and third reading to By-law 21-39 and passed it (carried)
• Received delegations from Annette Gibbons, Walter Spoja, and Bruce McCall-Richmond (each carried)
• Approved minutes of July 12, 2021 meetings (carried)
• Held closed session for traffic safety workshop (carried)
• Received presentations from closed-session workshop (carried)
• Adopted confirming By-law 21-54 (carried)

Special Council

This is a special council meeting with a standard procedural agenda: call to order, approvals, reports, by-laws, and adjournment. The only substantive item is a closed-session educational/training session on the Business Retention and Expansion Program Review, plus a confirming by-law (21-53) to ratify council resolutions. No decisions or discussions on specific projects, contracts, or policies are listed in the open agenda.

• Closed session under Municipal Act Section 239 (3.1) for Business Retention and Expansion Program Review
• Confirming By-law 21-53 to adopt, confirm and ratify council resolutions
• Meeting held electronically due to COVID-19 Town Hall closure

The special council meeting on July 22, 2021, was largely procedural. Council approved the agenda, met in closed session for an educational/training session on the Business Retention and Expansion Program, and received the presentations from that workshop. A confirming by-law (21-53) was passed to ratify the council's resolutions. No substantive decisions were made in open session.

• Approved agenda for July 22, 2021 special meeting (carried)
• Met in closed session for educational/training on Business Retention and Expansion Program (carried)
• Received presentations from closed-session training workshop (carried)
• Passed By-law 21-53 to adopt, confirm and ratify council resolutions (carried)

Planning Development Public Meeting

The Planning & Development Public Meeting on July 22, 2021, will receive a report on a proposed zoning by-law amendment for 19 Lynnwood Avenue, which would allow a parking area and access for a future 10-bed hospice on adjacent institutional lands. The meeting also includes notices for two public meetings and a list of delegations. The agenda is otherwise procedural, with no other substantive items.

• Zoning by-law amendment for 19 Lynnwood Avenue to permit parking and access for a 10-bed hospice
• Public meeting notice for 19 Lynnwood Avenue
• Public meeting notice for Lot 39, Central Avenue (150 Central Avenue)
• Delegations from residents and consultants, including T. Johns Consulting Group and McNally House Hospice

The July 22, 2021 public meeting was held as a conversation, not a statutory public meeting, after McNally House Hospice announced it would pause its expansion plans to review feedback and explore alternative designs. No formal decisions or resolutions were made, and a future statutory public meeting will be scheduled. Residents and councillors raised concerns about traffic, zoning, parking, flooding, and neighborhood character.

• McNally House Hospice decided to pause expansion plans and review feedback (no vote)
• No formal resolutions passed; meeting was non-statutory
• Future statutory public meeting to be scheduled

Grimsby Public Library Board

The Grimsby Public Library Board is meeting via Zoom to handle routine business: approving the agenda and prior minutes, receiving the CEO's report and statistics, and reviewing the monthly budget report. The board will also consider the Finance Committee's audited financial statements for 2020 and a pandemic service levels timeline. No votes or decisions are listed on the agenda itself.

• Review of 2020 audited financial statements from Finance Committee
• CEO's report and June 2021 statistical report
• Monthly budget report for June 2021
• Pandemic service levels timeline discussion
• Approval of June 9, 2021 meeting minutes

Committee of Adjustment

The Committee of Adjustment will hold public hearings on two land consent applications and six minor variance requests, plus approve minutes from prior meetings. Planning staff have recommended approval for the two detailed minor variance applications at 10 Shoreline Crescent and 38 Oak Street, subject to conditions. The meeting will be held virtually via Zoom on July 20, 2021.

• B03-21 and B04-21: land consent for 138 Olive Street (two parts)
• A05-21: minor variance at 10 Shoreline Crescent to increase lot coverage to 19.82% and building depth to 27.99m
• A18-21: minor variance at 38 Oak Street to reduce rear yard setback to 4.78m from 9m
• A19-21: minor variance at 57 Peach Tree Lane
• A20-21: minor variance at 40 Stewart Street

The Committee of Adjustment approved two land severance applications for 138 Olive Street (B03-21 and B04-21), allowing the property to be divided into three lots for future residential use. The committee also approved several minor variances, including a reduced parking requirement for a medical facility at 264 Main Street East and a secondary suite in a cellar at 57 Peach Tree Lane. All decisions were carried with conditions where noted.

• Approved B03-21: consent to sever 87.3 sq. m. at 138 Olive Street, Part 1, to merge with abutting lands, with conditions.
• Approved B04-21: consent to sever 1281.7 sq. m. at 138 Olive Street, Part 2, for future residential use, with conditions.
• Approved A05-21: minor variance at 10 Shoreline Drive to increase lot coverage to 19.82% and building depth to 27.99m, with conditions.
• Approved A18-21: minor variance at 38 Oak Street to permit a rear yard setback of 4.78m where 9m is required.
• Approved A19-21: minor variance at 57 Peach Tree Lane to permit a secondary suite solely within a cellar, with conditions.
• Approved A20-21: minor variance at 40 Stewart Street to permit a 1.2m interior side yard setback and a 2.56m front porch encroachment.
• Approved A22-21: minor variance at 18 Oakes Road North to extend the parking lot to the property line, waiving the 3m buffer.
• Approved A23-21: minor variance at 264 Main Street East to reduce required parking from 43 to 30 spaces, with conditions.

Council

Grimsby Council is meeting to consider a zoning by-law amendment for 314 Main Street East, with three delegations scheduled to speak on the matter. The agenda also includes routine items such as approval of previous minutes, a confirming by-law, and a closed session. The main substantive item is the proposed by-law 21-39 to amend the zoning by-law for the property at 314 Main Street East.

• By-law 21-39 to amend By-law 14-45 for 314 Main Street East
• Delegations from Annette Gibbons, Walter Spoja, and Bruce McCall-Richmond on the 314 Main Street East by-law
• Adoption of minutes from July 12, 2021 meetings
• Confirming by-law 21-52 to ratify council actions
• Closed session scheduled

The July 19, 2021 Council meeting was called to order at 10:59 p.m. and immediately faced a motion to waive the rules of procedure to continue past the 11:00 p.m. curfew. The motion was defeated on a recorded vote (2 yeas, 8 nays), so the remaining agenda items were deferred to the next regular or special meeting. Council then passed a confirming by-law (21-52) to ratify prior resolutions and adjourned at 11:11 p.m. No substantive decisions were made.

• Motion to waive curfew to continue past 11:00 p.m. defeated (2-8)
• By-law 21-52 (confirming prior resolutions) passed (carried)
• Meeting adjourned at 11:11 p.m. with remaining agenda items deferred

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several reports, including a tax exemption for the 62 Grimsby Phantom Squadron, updates to the procurement by-law, and the award of contracts for pedestrian bridge replacements. The agenda also includes routine consent items, a delegation on the town's complaint process, and adoption of previous board minutes.

• Report FIN21-10: 62 Grimsby Phantom Squadron tax exemption and cancellation (deferred from May 1, 2021)
• Report FIN21-19: Procurement By-Law update
• Report DPW21-19: Award of contract PWC21-02-320157 for Gibson Street Pedestrian Bridge Replacement
• Report DRS21-21: Forty Mile Creek Park pedestrian bridge design
• Report PA21-28: Site plan application 26SP-16-2001 for 3 Slessor Boulevard

Council approved a tax exemption for 101-103-105 Mountain Road for 2021 onwards, but rejected retroactive tax cancellation for prior years. The motion carried 5-4. Council also approved a new Procurement By-law, a finance department restructuring, and a site plan for 3 Slessor Boulevard.

• Approved tax exemption for 101-103-105 Mountain Road for 2021 onwards, without retroactive cancellation (CW-21-221, carried 5-4).
• Approved the Procurement By-law update, to be passed at the August 3, 2021 Council meeting (CW-21-222, carried 6-3).
• Authorized converting 1.33 part-time finance positions into 1 full-time position (CW-21-223, carried 5-4).
• Approved the Commemorative Tree and Bench Program with bench rate amended to $900 (CW-21-225, carried 5-4).
• Approved creating a Forty Mile Creek Park Pedestrian Bridge Replacement capital project with a $35,000 budget (CW-21-226, carried).
• Authorized a financial agreement with Niagara Region for water model update, increasing project budget to $50,000 (CW-21-228, carried).
• Approved the site plan for 3 Slessor Boulevard as proposed (CW-21-229, carried 7-2).
• Approved in principle the OPA and ZBA for 4 Windward Drive with amendments (19-storey height on easterly half, 7-year hotel holding provision) (CW-21-230, carried unanimously).

Committee of the Whole

The Committee of the Whole is meeting to consider routine consent items, including 2020 investment portfolio and development charge reserve fund statements, and to endorse advisory committee terms of reference. The agenda also includes three Integrity Commissioner investigation reports, a Trisport event request, and correspondence from regional bodies. Most items are routine approvals or information items.

• Integrity Commissioner reports: IC-12378-0121 addendum, Sharpe vs. Bothwell, Public vs. Dunstall
• FIN21-18: 2020 Portfolio Investments
• FIN 21-17: 2020 Development Charge Reserve Fund Statement
• Trisport event request and maps
• Endorsement of Grimsby Green and Economic Development Advisory Committee terms of reference

The Committee of the Whole approved Trisport Events Inc.'s request to use Town roads for its August 7-8, 2021 event schedule, subject to permits, police/EMS notification, and a COVID-19-compliant safety plan. The committee also approved endorsement packages for the Grimsby Green and Economic Development Advisory Committees, and received several reports including Integrity Commissioner investigations and the 2020 Development Charge Reserve Fund Statement. A notice of motion by Councillor Sharpe proposing to amend the Procedure By-law to restrict Information Requests that incur financial costs was introduced but not voted on.

• Approved Trisport Events Inc. road use for Aug. 7-8, 2021, subject to permits, police/EMS notification, and COVID-19 safety plan (CW-21-212)
• Approved Grimsby Green Advisory Committee Council Endorsement Package (CW-21-202)
• Approved Grimsby Economic Development Advisory Committee Council Endorsement Package (CW-21-203)
• Received minutes from Grimsby Green, Economic Development, Committee of Adjustment, and Planning & Development meetings (CW-21-204)
• Received Region of Niagara Linking Niagara Transit Committee correspondence (CW-21-205)
• Approved 2020 Development Charge Reserve Fund Statement for public posting (CW-21-206)
• Received 2020 Portfolio Investments report as information (CW-21-208)
• Received three Integrity Commissioner investigation reports (CW-21-209, CW-21-210, CW-21-211)

Special Council

This is a special council meeting with a largely procedural agenda. The only substantive item is a closed session under solicitor-client privilege to discuss 133 Main Street East. The meeting also includes routine items like approval of the agenda, consent agenda, reports, and a confirming by-law.

• Closed session under Section 239(2)(f) regarding 133 Main Street East
• Confirming By-law 21-51 to adopt, confirm and ratify council resolutions

Council

The Grimsby Town Council is meeting electronically on July 12, 2021, to handle routine administrative items including approval of previous minutes, and to consider several by-laws. These include amendments to the procedure by-law, a property-specific amendment for 16 Kemp Road West, and the appointment of a Deputy Clerk. The council will also enter a closed session for solicitor-client privileged advice on three properties and review closed session minutes.

• By-law 21-47: amendment to procedure by-law 20-65 for Council, Local Board and Committee meetings
• By-law 21-48: amendment to by-law 14-45 for 16 Kemp Road West
• By-law 21-49: appointment of a Deputy Clerk
• Closed session under Section 239(2)(f) for 133 Main Street East, 550 North Service Road, 9 Doran Avenue
• Confirming by-law 21-50 to adopt and ratify council resolutions

Council approved the agenda and previous minutes, then passed By-laws 21-47 (amending procedural by-law 20-65), 21-48 (amending by-law 14-45 for 16 Kemp Road West), and 21-49 (appointing a Deputy Clerk). A motion to act on closed-session directions for 133 Main Street East was defeated, while similar motions for 550 North Service Road and 9 Doran Avenue were carried. The meeting adjourned at 12:20 a.m.

• Approved the agenda for July 12, 2021 (C-21-150).
• Lifted item CW-21-189 from June 21 COTW minutes for separate consideration (C-21-151).
• Approved item CW-21-189 regarding procedural by-law approval of agenda - deletion of items (C-21-152).
• Approved Committee of the Whole minutes of June 21, 2021, and Council minutes of June 21 and June 23, 2021 (C-21-153).
• Passed By-laws 21-47, 21-48, and 21-49 (C-21-154, C-21-155).
• Defeated motion to proceed with closed-session directions for 133 Main Street East (C-21-157).
• Carried motion to proceed with closed-session directions for 550 North Service Road (C-21-158).
• Carried motion to proceed with closed-session directions for 9 Doran Avenue (C-21-159).

Planning Development Public Meeting

The Planning & Development Committee is holding a public meeting to hear delegations and receive an information report on a proposed zoning by-law amendment for 308-314 Main Street East. The meeting is being held via Zoom due to COVID-19. No decisions are listed on the agenda; it is primarily a public input and information session.

• Zoning by-law amendment for 308-314 Main Street East (Report P.A. 21-29)
• Revised public meeting notice for 314 Main Street East
• Delegations from multiple residents on Lawrence, Vinifera, Riesling, and Cabernet streets

The Planning & Development Public Meeting was held via Zoom on July 12, 2021, to discuss a zoning amendment application for 314 Main Street East. Council received Report P.A. 21-29 for information only; no decision was made on the application itself. Residents raised concerns about privacy, flooding, drainage, neighbourhood character, and the design of proposed bungalofts. The meeting adjourned at 8:00 p.m. with no substantive decisions taken.

• Received Report P.A. 21-29 regarding the zoning amendment application for 314 Main Street East (carried; Councillor Dunstall absent, Councillor Sharpe unable to vote due to technical issue)

Grimsby Art Gallery Board

The Grimsby Art Gallery Advisory Board is meeting to handle routine business: adopting the agenda and previous minutes, accepting a board member's resignation, and receiving reports from the chair and director. The board will also discuss a Bell Box Murals Project and other new business.

• Acceptance of resignation from board member B. Buetter
• Chair's report on strategic plan update and Culture in Grimsby survey
• Director's report for July 2021
• Discussion of Bell Box Murals Project (A. Brown)
• Next meeting scheduled for August 12, 2021

The board accepted with regret the resignation of member B. Buetter. It also received the 2020 financial statements reviewed by Grant Thornton and accepted the Director's Report. A draft strategic plan is forthcoming, and a Bell Box Murals project was discussed as a potential 2022 public art initiative.

• Adopted the agenda for the July 8, 2021 meeting (AG-21-12).
• Adopted the minutes of the June 10, 2021 meeting (AG-21-13).
• Accepted with regret the resignation of B. Buetter (AG-21-14).
• Accepted the Chair's report (AG-21-15).
• Received the 2020 financial statements reviewed by Grant Thornton for information (AG-21-16).
• Accepted the Director's Report dated July 8, 2021 (AG-21-17).
• Adjourned the meeting at 8:05 p.m. (AG-21-18).

Grimsby Museum Board

The Grimsby Museum Board is meeting via Zoom to review its strategic plan, covering goals for collection preservation, branding, participation, community engagement, and financial stability. The agenda also includes approval of minutes, a Museum Manager/Curator report, and correspondence. No decisions or votes are listed on the agenda.

• Strategic plan review covering 5 goals: collection preservation, branding, participation, community engagement, financial stability
• Museum Manager/Curator report DGM21-02
• Approval letter from Corporation of the Town of Grimsby
• Minutes from April 7, 2021 meeting for information
• Next meeting scheduled for August 4, 2021 via Zoom

The Grimsby Museum Board held a routine meeting on July 7, 2021, adopting the agenda and the minutes from April 7, 2021. The board accepted the Museum Manager/Curator's report, which included discussions on restarting the fundraising committee and exhibition ideas. The curator was asked to rewrite goal one of the strategic plan for review at the next meeting. No substantive decisions were made beyond these procedural approvals.

• Adopted the July 7, 2021 agenda (GM-21-03, carried)
• Adopted the April 7, 2021 minutes for information (GM-21-04, carried)
• Accepted the Museum Manager/Curator report (GM-21-05, carried)
• Directed curator to rewrite goal one of strategic plan for next meeting

Committee of Adjustment

The Grimsby Committee of Adjustment is holding a special meeting to review a final draft of its procedural by-law, including a comment matrix, and to receive a closed-session training presentation on property standards procedures. No public hearings or decisions on individual applications are listed; the agenda is largely procedural.

• Review of final draft COA procedural by-law with revisions
• Comment matrix for procedural by-law 2021
• Closed session training on property standards procedures by By-law Enforcement Co-ordinator Henry Boese

The Committee of Adjustment held a special meeting to review a draft procedural by-law. Members discussed key points including property standards, tie votes, and hearing procedures, and provided comments. The committee voted to refer revisions and modifications to staff and the Clerks Department for final review before the by-law is presented to Council. No formal decisions on applications were made.

• Moved into closed session for a presentation on Property Standards Procedures (CA 21-28, carried).
• Returned to open session (CA 21-29, carried).
• Referred revisions and modifications to the Procedural By-law to staff and the Clerks Department for final review prior to presentation to Council (CA 21-30, carried).

Planning Development Public Meeting

This is a public meeting where Grimsby Council will receive an information report on proposed zoning by-law amendment and draft plan of subdivision applications for 240, 244-248 Main Street East. The proposal would create 14 residential lots, with some fronting Main Street East and others fronting an extended Teeter Place. The report provides background and planning policy context; no decision is being made at this meeting.

• Proposed 14 residential lots at 240, 244-248 Main Street East
• Zoning by-law amendment to rezone lots to MS.25, RD4.45, and RD3.45 zones
• Draft plan of subdivision includes cul-de-sac extension of Teeter Place
• Site-specific zoning modifications for 246 and 248 Main Street East rear yard setbacks
• Public meeting notice for 240, 244-248 Main Street East

The Planning & Development Public Meeting on June 23, 2021, was held to receive information about a zoning amendment and draft plan of subdivision application for 240 and 244-248 Main Street East. The applicant presented revisions, including 9 lots instead of 10, and addressed public and councillor concerns about housing size, density, parking, and stormwater. No decisions were made; the only action was receiving the staff report as information.

• Received Report P.A. 21-27 as information (carried)

Special Council

This is a special council meeting with a largely procedural agenda: call to order, disclosures, agenda approval, and a confirming by-law (21-46) to ratify council resolutions. The only substantive item is a closed-session procurement workshop under Section 239(3.1) of the Municipal Act, which is an educational or training session. No reports, delegations, or by-laws with specific decisions are listed on the open agenda.

• Closed session: procurement workshop under Section 239(3.1)
• Confirming by-law 21-46 to adopt, confirm and ratify council resolutions
• Next meeting scheduled for July 5, 2021

Grimsby Economic Development Committee

The Grimsby Economic Development Advisory Committee is meeting electronically on June 23, 2021, to discuss several economic development initiatives. The agenda includes updates on the BR&E working group, an economic development strategy working group with terms of reference, the Grimsby's Got It! Buy Local campaign, and the Digital Main Street program. No votes or decisions are listed on the agenda; items are presented for discussion and updates.

• BR&E Working Group update
• Economic Development Strategy Working Group update and terms of reference
• Grimsby's Got It! Buy Local campaign update
• Digital Main Street program update
• National Post Downtown Campaign correspondence

The special council meeting on June 23, 2021, was called to order and the agenda was approved. Council moved into closed session under Section 239(3.1) for a procurement workshop, then received the information in open session. A confirming by-law (21-46) was passed to ratify council resolutions. The meeting adjourned at 9:17 p.m.

• Approved the agenda for the June 23, 2021 meeting (C-21-140).
• Met in closed session for a procurement workshop under Section 239(3.1) (C-21-141).
• Received the procurement workshop information in open session (C-21-142).
• Introduced By-law 21-46, a confirming by-law, and read it a first time (C-21-143).
• Passed By-law 21-46, read a second and third time, and authorized the Mayor and Clerk to sign and seal it (C-21-144).

Council

Grimsby Council is meeting electronically on June 21, 2021, following the Committee of the Whole. The main substantive item is a report on the 2020 Development Charges Background Study Addendum and a proposed by-law (21-44) to amend the existing development charges by-law. Council will also consider a by-law (21-43) assigning delegated authority to municipal enforcement and building officials, plus routine adoption of previous minutes and a confirming by-law.

• DPW21-12: 2020 Development Charges Background Study Addendum and Amending By-law
• By-law 21-44: amend by-law 21-14 respecting Development Charges
• By-law 21-43: assign delegated authority to Municipal Law Enforcement Officer, Property Standards Officer, and Chief Building Official
• Adoption of minutes from June 7 and June 14, 2021 meetings
• By-law 21-45: confirming by-law to ratify council resolutions

Council received Report DPW21-12 and approved By-law 21-44, amending the 2020 Development Charges Background Study and By-law 21-14. Council also passed By-law 21-43, delegating authority to enforcement and building officials, and By-law 21-45, confirming council resolutions. A motion to lift a June 7 committee item for separate consideration was defeated.

• Approved By-law 21-44 amending development charges for the Town of Grimsby
• Approved By-law 21-43 assigning delegated authority to Municipal Law Enforcement Officer, Property Standards Officer, and Chief Building Official
• Approved By-law 21-45 to adopt, confirm, and ratify council resolutions
• Defeated motion to lift Item C-21-123 from June 7 minutes for separate consideration
• Approved the agenda and adopted minutes from June 7 and June 14 meetings

Committee of the Whole

The Committee of the Whole is holding a public meeting on a Development Charges Amendment, with a presentation by consultant Nancy Neale of Watson and Associates. The committee will also consider several reports and resolutions, including road resurfacing contracts, a heritage district study, a shared fire service pilot project, and traffic-related motions.

• Public meeting on Development Charges Amendment with Watson and Associates
• Award of contract PWC21-02-320002 for Hot Mix Roads Resurfacing Program
• Award of contract PWC21-02-320003 for Cold Mix Roads Resurfacing Program
• RFP 2021-01 for Heritage Conservation District Study for Main Street East
• Zoning By-law Amendment for 16 Kemp Road West

The Committee of the Whole approved a pilot shared fire service project with the Town of Lincoln, effective October 1, 2021, despite one dissenting vote. The committee also approved road resurfacing contracts, a heritage study contract, and a motion to install a free library house in Coronation Park. Several traffic-related motions were deferred to a later meeting.

• Approved a pilot shared fire service project with the Town of Lincoln, effective October 1, 2021 (recorded vote: 7-1).
• Approved awarding the hot mix roads resurfacing contract to Rankin Construction Inc. for $447,425.00 (excluding HST).
• Approved awarding the cold mix roads resurfacing contract to Circle P Paving Inc. for $275,200.20 (excluding HST).
• Approved a motion to install a free library house in Coronation Park, with community involvement, to be completed by September 8, 2021.
• Deferred decisions on all traffic-related motions until after the Traffic Safety Education Council Workshop on July 26, 2021.
• Deferred three specific traffic motions (town-wide traffic plan, school zone, Winston Rd 40 km/h) to the August 3, 2021 meeting.
• Approved forwarding the draft zoning by-law amendment for 16 Kemp Road West to Council for approval.
• Approved awarding a contract to Stantec for a Heritage Conservation District Study for Main Street East, in the amount of $88,337.00 (excluding HST).

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee approved its agenda and received updates on current initiatives, including Goose Chase Shout Outs, tree planting, and Green Acknowledgement Awards. It established two working groups dedicated to tree planting and Green Acknowledgement Awards. The committee also received information on preservation of mature trees, an idling by-law update, and Niagara Region's Official Plan for further discussion. Department updates were received, covering completed Shagbark tree planting, a bee relocation, a regional tree planting initiative, and a trail master plan.

• Approved the June 17, 2021 agenda (GGAC-21-16)
• Received verbal updates on current initiatives (GGAC-21-17)
• Established two working groups: Tree Planting and Green Acknowledgement Awards (GGAC-21-18)
• Received information on Preservation of Mature Trees for further discussion (GGAC-21-19)
• Received information on Idling By-law Update (GGAC-21-20)
• Received information on Niagara Region's Official Plan for further discussion (GGAC-21-21)
• Received verbal department updates (GGAC-21-22)

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to approve its agenda and prior minutes, and to discuss procedural matters including a member resignation and a proposed amendment to its terms of reference. The committee will receive verbal updates on recreation, parks, culture, and public works initiatives, and review its 2019-2022 priorities.

• Resignation of committee member Ruth Moffatt
• Amendment of Active Grimsby Advisory Committee Terms of Reference
• Verbal updates: Trails Master Plan, 40 Mile Creek Bridge, Carolinian Trees
• Verbal updates: Main Street East Sidewalk Connectivity, Gibson Street Bridge, Regional Road Projects (Casablanca Blvd., Main Street West, Main Street East)
• Review of 2019-2022 priorities and June 2021 working list

The Active Grimsby Advisory Committee accepted the resignation of member Ruth Moffatt and decided not to fill the vacancy, as the committee still exceeds the minimum of seven voting members. Staff will review the Terms of Reference and present updates at a later date. The committee also received verbal updates on recreation, parks, and public works initiatives, and discussed its 2019-2022 priorities.

• Accepted resignation of Ruth Moffatt (carried)
• Vacancy not filled due to exceeding minimum membership (carried)
• Staff to review Terms of Reference for updates (carried)
• Received verbal updates on Trails Master Plan, 40 Mile Creek Bridge, Carolinian Trees (carried)
• Received verbal updates on Main St. East Sidewalk Connectivity, Gibson Street Bridge, Regional Road Projects (carried)
• Received 2019-2022 Priorities and Working List for discussion at next meeting (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment will hold a virtual public hearing on June 15, 2021, to consider four minor variance applications. Planning staff have no objections to a fence height increase at 304 Main Street East, but do not support a cabana setback variance at 50 Robinson Street South unless access is demonstrated. The committee will also hear applications for 26 Baker Road South and 74 Terrace Drive, and approve minutes from the May 18 meeting.

• A14-21: 304 Main Street East - variance to increase fence height to 2.44m (max 2m) along east property line; staff no objection
• A15-21: 50 Robinson Street South - variance for cabana rear yard setback 0.43m (required 1.30m) and side yard 0.39m (required 1.20m); staff do not support
• A16-21: 26 Baker Road South - minor variance application (details in agenda)
• A17-21: 74 Terrace Drive - minor variance application (details in agenda)
• Delegations scheduled for all four applications

The Committee of Adjustment approved all four minor variance applications on the agenda. These included a fence height increase at 304 Main Street East, reduced setbacks for a cabana at 50 Robinson Street South, a secondary suite in a cellar at 26 Baker Road South, and a reduced rear yard setback for a sunroom at 74 Terrace Drive. All applications were approved as moved, with no disclosures of interest.

• Approved A14-21: variance to replace a portion of fence along the east property line at 304 Main Street East to a height of 2.44m (max permitted 2m).
• Approved A15-21: variances to permit a rear yard setback of 0.43m (required 1.3m) and a side yard setback of 0.39m (allowed 1.2m) for an accessory structure at 50 Robinson Street South.
• Approved A16-21: variances to permit a secondary suite solely in a cellar and a right side yard walkout at 26 Baker Road South.
• Approved A17-21: variance to permit a rear yard setback of 6.63m (required 7.5m) for a sunroom at 74 Terrace Drive.
• Approved the minutes of the May 18, 2021 meeting.

Special Council

The Special Council meeting on June 14, 2021, was called to order with no disclosures of pecuniary interest. Council approved the meeting agenda and received a delegation from Niagara Power Incorporated (NPI) regarding their AGM. The meeting concluded with the introduction and final passage of By-law 21-42, which confirms and ratifies matters dealt with by council resolution. The next meeting was scheduled for June 21, 2021.

• Approved the agenda for the June 14, 2021 meeting (C-21-128).
• Received the delegation by Niagara Power Incorporated (NPI) AGM (C-21-129).
• Introduced By-law 21-42 for first reading (C-21-130).
• Passed By-law 21-42 for second and third reading, and finally passed (C-21-131).

Grimsby Art Gallery Board

The Grimsby Art Gallery Board is holding a routine meeting via Zoom on June 10, 2021. The agenda consists of standard procedural items: call to order, disclosure of interest, adoption of agenda and previous minutes, reports from the chair and director, committee updates, strategic plan update, correspondence, new business, and adjournment. No specific decisions, contracts, or dollar amounts are listed.

• Adoption of minutes from April 8, 2021 meeting
• Chair's report
• Director's report (June 2021)
• Acquisitions/Collections Management committee update
• Strategic plan update

The Grimsby Art Gallery Advisory Board approved the Ontario Arts Council Operating grant application for fiscal year 2022, submitted on June 2, 2021. The board also accepted the Director's Report and the Acquisitions/Collections Management committee report. No other substantive decisions were made; the meeting included updates on the strategic plan, a public art policy, and potential events.

• Approved the Ontario Arts Council Operating grant application for fiscal year 2022 (AG-21-8).
• Accepted the Director's Report dated June 10, 2021 (AG-21-9).
• Accepted the Acquisitions/Collections Management committee report (AG-21-10).
• Adopted the agenda for the June 10, 2021 meeting (AG-21-6).
• Adopted the minutes of the April 8, 2021 meeting (AG-21-7).
• Adjourned the meeting at 8:05 p.m. (AG-21-11).

Grimsby Public Library Board

The Grimsby Public Library Board approved a motion to present to Town Council before 2022 budget preparations a proposal to eliminate late/overdue fines, citing the library's contribution to Niagara Region's prosperity initiative. The board also approved delaying the restart of adult overdue fines until the library reopens for in-person visits, and appointed the Town Treasurer as second signatory on the library bank account. Several reports were received, and a kiosk opportunity was deferred to strategic planning.

• Approved motion to present fine-elimination proposal to Town Council before 2022 budget (carried)
• Approved delay of adult overdue fines until library reopens in-person (carried)
• Appointed Town Treasurer as second signatory on library bank account (carried)
• Deferred further discussion of Treasurer appointment to September 2021 meeting (carried)
• Received CEO's report and statistical report (carried)
• Approved monthly budget report for May 31, 2021 (carried)
• Received Finance and Planning Committee notes (carried)
• Deferred kiosk opportunity to strategic planning (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage matters, including a recommendation report for 305 Thirty Road and a request for comments on 3 Slessor Blvd. The agenda includes multiple verbal updates on various heritage topics and correspondence about a street name spelling change. The meeting is largely procedural, with no final decisions listed on the agenda.

• Recommendation report for 305 Thirty Road (G.H 21-20)
• Request for comments on 3 Slessor Blvd architectural drawings
• Verbal updates on Nixon Hall, Grimsby Beach Study, and Heritage Conservation District
• Correspondence about renaming Sobie Road to Sobye Road
• Ministry update on Bill 108 and Ontario Heritage Act

The Grimsby Heritage Advisory Committee recommended that 305 Thirty Road be removed from the Municipal Heritage Register and permitted for demolition, as it does not meet designation criteria. The committee also directed staff to recruit two new members and recommended a six-month leave for Olia Jurychuk. Several verbal updates were received, and a request for comments on 3 Slessor Blvd was resolved with a recommendation for the applicant to work with heritage and urban design staff.

• Recommended removal of 305 Thirty Road from Municipal Heritage Register and demolition approval (carried)
• Recommended 6-month leave of absence for Olia Jurychuk until Dec 2, 2021 (carried)
• Directed staff to recruit two additional committee members (carried)
• Resolved applicant for 3 Slessor Blvd work with heritage and regional urban design staff (carried)
• Received verbal update on Sobie Road to Sobye Road, directed staff to create temporary sign and pursue permanent heritage sign (carried)
• Received verbal updates on Nixon Hall, Ontario Heritage Act, Grimsby Beach, and other items (carried)

Council

Grimsby Council meets June 7, 2021, to consider several reports and by-laws. Key items include an update on the 2021 sewer levy and tax rates, a zoning by-law amendment for 314 Main Street East, and a by-law to establish ward boundaries. The council will also receive a delegation on the 314 Main Street East zoning matter and handle routine approvals of minutes and a confirming by-law.

• Report FIN21-15: 2021 Sewer Levy and Tax Rate Update
• By-law 21-39: amend zoning by-law 14-45 for 314 Main Street East
• By-law 21-38: establish ward boundaries
• By-law 21-40: amend 2021 tax rates by-law 21-33
• Delegation by Annette Gibbons on PA21-24 (314 Main Street East)

Council approved the 2021 sewer levy and tax rate update, including updated sanitary sewer rates, and directed staff to review the special sewer levy approach. A second public meeting was ordered for a zoning by-law amendment at 314 Main Street East. Two by-laws were passed: one establishing ward boundaries and one amending the 2021 tax rates.

• Approved 2021 sewer rates and tax rate update (C-21-120)
• Directed staff to review special sewer levy approach (C-21-120)
• Ordered second public meeting for 314 Main Street East zoning amendment (C-21-123)
• Passed By-law 21-38 establishing ward boundaries (C-21-125)
• Passed By-law 21-40 amending 2021 tax rates (C-21-125)
• Approved previous minutes as amended (C-21-117, C-21-118)

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several reports, including the 2020 year-end financial results, a site plan application for West Lincoln Memorial Hospital, and various consent agenda items. The meeting also includes a closed session on labour relations for Grimsby Power Inc. and several notices of motion on traffic and other local issues.

• Report FIN21-14: 2020 Year End Results and Transfers
• Site Plan Application 26SP-16-2102, 169 Main Street East (West Lincoln Memorial Hospital)
• Award of Contract RFP 2021-02 for Recreation Trails Master Plan
• Purchase of a Utility Tractor for Parks, Recreation and Culture Department
• Notice of Motion: Develop a Plan to Address Traffic Issues across Town

Council voted to restrict the Mayor or any member from obtaining individual legal advice unless it goes through the CAO or is directed by Council, and to have the Clerk bring back best practices. They also approved Stage 1 site plans for the West Lincoln Memorial Hospital redevelopment at 169 Main Street East, and transferred 2020 surpluses to reserves. Several motions on the NPI Transition Committee report were defeated before one to terminate board assignments carried.

• Approved purchase of John Deere 4250R tractor for $58,861 (consent)
• Awarded Recreation Trails Master Plan contract to CIMA Canada Inc. for $42,972 (consent)
• Approved 2020 surplus transfers: $2,542,456 operational, $439,231 sewer, $486,758 water, $511 DIA
• Referred Integrity Commissioner report IC-12378-0121 back for a finding (5-4)
• Restricted Mayor/Council from obtaining individual legal advice unless via CAO or Council direction (5-4)
• Terminated NPI Board assignments for Delight Davoli, Rob Hattin, and Councillor Vardy (5-4)
• Approved Stage 1 site plans for West Lincoln Memorial Hospital redevelopment
• Approved raising ALS flag at Town Hall

Planning Development Public Meeting

This is a public meeting to discuss a proposed zoning amendment for the property at 16 Kemp Road West. The agenda includes a notice, an information report (P.A. 21-22), and presentations from staff and the applicant, Craig Rohe of Upper Canada Consultants. No decisions are being made at this meeting; it is for public input and discussion.

• Public meeting for zoning amendment at 16 Kemp Road West
• Information report P.A. 21-22 on 16 Kemp
• Staff presentation to follow
• Applicant presentation by Craig Rohe, Upper Canada Consultants

The Planning & Development Public Meeting on May 25, 2021, was held via Zoom to discuss a rezoning application for a property at an unspecified location, proposing to change the front portion from Specialty Crop (SC) to General Employment (GE) and Hamlet Residential (HR). The applicant, represented by Craig Rohe of Upper Canada Consultants, plans to use former turkey barns for self-storage and build a single-family dwelling, with a proposed 13.5m landscape berm for buffering. Council members raised concerns about the berm, fill haulage, and zoning changes, but no decision was made; the only formal action was receiving the staff report as information. The meeting adjourned at 6:45 p.m.

• Received Report P.A. 21-22 as information (unanimous recorded vote, 8 yes, 0 no)

Special Council

Council received Report TC 21-04 and approved Option 8 for the Council Structure and Ward Boundary Review. The meeting also passed the confirming by-law 21-37 to ratify council resolutions. No other substantive decisions were made.

• Approved Option 8 for Council Structure and Ward Boundary Review (carried)
• Received Report TC 21-04 (carried)
• Passed By-law 21-37 to confirm and ratify council resolutions (carried)

Committee of Adjustment

The Committee of Adjustment approved two minor variance applications. The first, at 10A Shoreline Crescent, permits a dwelling depth of 27.99m (20m allowed) and lot coverage of 18.62% (15% allowed), subject to conditions including NPCA approval, archaeological assessment, and a grading plan. The second, at 6 Strathearn, permits lot coverage of 27.5% (25% allowed) and a front yard setback of 8.23m (11.3m required), with no conditions. Both were approved unanimously.

• Approved minor variance A12-21 at 10A Shoreline Crescent for dwelling depth and lot coverage (carried)
• Approved minor variance A13-21 at 6 Strathearn for lot coverage and front yard setback (carried)
• Approved minutes of April 20, 2021 meeting (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a council structure and ward boundary review, a strategy for NPI dividends and hospital contributions, and a resolution on parking over 16 hours. The agenda also includes routine consent items such as tax write-offs, by-law review schedules, high school bursaries, and a planning touchpoint report. Several notices of motion are listed, including the cost of an HR review, signing officers, and advancing Green Main St. at Nelles Rd.

• Council Structure and Ward Boundary Review report
• Report FIN21-13 on NPI Dividends and Hospital Funding Strategy
• Resolution on NPI Dividends
• Resolution on Parking Over 16 Hour Time Limit
• Notice of Motion: Cost of HR Review

The Committee of the Whole approved the agenda after a series of recorded votes, including a failed motion to reconsider two items and a successful motion to deem them reconsidered. They approved $12,179.85 in tax write-offs, four $500 high school bursaries, and a schedule for by-law reviews. A motion to refer parking over 16-hour time limit to staff was carried, and a Pride Niagara flag raising was approved.

• Approved agenda as amended (5-4)
• Approved $12,179.85 in 2020 tax write-offs
• Approved four $500 bursaries to two students at Grimsby Secondary and Blessed Trinity
• Approved schedule for frequently requested by-law reviews
• Referred parking over 16-hour time limit to staff for report
• Approved Pride Niagara flag raising on June 1, 2021
• Received NPI Dividends and Hospital Funding Strategy report for information
• Received Council Structure and Ward Boundary Review; clerk to circulate survey

Council

Grimsby Council is meeting to adopt the 2021 tax rates set by Niagara Region, designate two heritage properties, and handle routine approvals. The agenda includes by-laws for tax levies, heritage designations at 130 and 224 Main Street East, and a confirming by-law. A closed session will discuss a Public Library Board appointment.

• By-law 21-33: adopt 2021 taxation rates and levy taxes
• By-law 21-34: designate 130 Main Street East as heritage property
• By-law 21-35: amend heritage designation for 224 Main Street East
• Closed session: Public Library Board appointment
• Confirming by-law 21-36

Council approved the 2021 taxation rates set by Niagara Region and adopted the estimates for the year, along with two heritage designation by-laws for properties on Main Street East. It also confirmed a closed-session decision on a Public Library Board appointment, directing staff to proceed as instructed. No other substantive decisions were made; the meeting was largely procedural.

• Approved 2021 taxation rates and levy by-law 21-33 (carried)
• Designated 130 Main Street East as a heritage property by-law 21-34 (carried)
• Amended heritage designation for 224 Main Street East by-law 21-35 (carried)
• Directed staff to proceed with Public Library Board appointment as per closed session (carried)
• Adopted confirming by-law 21-36 to ratify council resolutions (carried)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to approve minutes, receive the librarian's and budget reports, and discuss several policy reviews including internet/technology use, planning, and board assessment. The board will also enter closed session to discuss a proposed or pending land acquisition or disposition. The agenda is largely routine with reports and updates.

• Approval of April 14, 2021 minutes
• Librarian's report and April 2021 statistics
• Budget report for period ending April 30, 2021
• Internet and Technology Use Policy review
• Closed session: proposed/pending land acquisition or disposition (Kiosk Report)

The Grimsby Public Library Board approved the revised Internet and Technology Use Policy and the reviewed Planning Policy report. The board also decided to review the Board Assessment Policy and bring it back for approval at the June meeting. In closed session, the board reopened discussions on a possible kiosk space and agreed to pursue community benefits for library service in the West End.

• Approved revised Internet and Technology Use Policy (carried)
• Approved reviewed Planning Policy report (carried)
• Board Assessment Policy to be reviewed and brought back in June (carried)
• Reopened discussions on possible kiosk space (closed session, carried)
• Agreed to pursue community benefits for library service in West End (closed session, carried)

Council

The meeting was called to order at 10:56 p.m. and Council voted to waive the rules of procedure to go past the 11:00 p.m. curfew. The agenda was approved, and minutes from previous meetings were adopted. A confirming by-law (21-32) was introduced and passed. No substantive policy decisions were made.

• Waived rules of procedure to go past 11:00 p.m. curfew (carried)
• Approved agenda for May 3, 2021 meeting (carried)
• Adopted Committee of the Whole minutes of April 19, 2021 (carried)
• Adopted Council minutes of April 19 and April 26, 2021 (carried)
• Introduced and passed confirming by-law 21-32 (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including a site alteration appeal for 153 Mud Street East, a proposed tax exemption for the 62 Grimsby Phantom Squadron, and a delegation on delegation of authority. The committee will also consider consent agenda items such as the 2021 tax levy and rates, the Downtown Improvement Area budget, and a sign variance for 88 Main St W. Several reports and notices of motion are on the agenda, along with a closed session for legal advice on the site alteration appeal.

• Site alteration appeal for 153 Mud Street East (delegation by IBI Group)
• Tax exemption and cancellation for 62 Grimsby Phantom Squadron (Report FIN21-10)
• 2021 tax levy and tax rates (Report FIN21-09)
• 2021 Downtown Improvement Area budget (Report FIN21-11)
• Sign by-law variance for 88 Main St W (Report BYL21-05)

The Committee of the Whole approved the 2021 tax levy and rates, including general, regional, education, sewer, and Downtown Improvement Area rates. It also approved the 2021 Downtown Improvement Area budget and revoked a fire safety by-law for care facilities. Several agenda items were deferred or defeated, including a motion to defer the CAO performance appraisal to January 2022, which was carried, and a motion to seek a legal opinion on the CAO's termination of the Treasurer, which was defeated.

• Approved 2021 tax levy and rates (consent agenda)
• Approved 2021 Downtown Improvement Area budget
• Revoked By-Law 12-41 Fire Safety in Care Facilities
• Deferred CAO performance appraisal to January 2022 (5-4)
• Defeated motion to seek legal opinion on Treasurer's termination (4-5)
• Deferred 62 Grimsby Phantom Squadron tax exemption report
• Approved 2 Billion Trees RFI submission and support letter
• Approved agenda with deletion of two notice of motion items

Council

This is a special council meeting with several routine consent items and a few reports. Council will consider appointing a Property Standards Committee, respond to an LPAT appeal for 11 Lakeview, and award a contract for design and construction administration of the Casablanca Waterfront Park. They will also discuss amending banking signing authorities and hold a closed session on proposed changes to town enforcement.

• Award of contract RFP 2021-01 for design and construction administration of Casablanca Waterfront Park
• LPAT appeal regarding 11 Lakeview
• Appointment of Property Standards Committee
• Amendment to by-law 16-37 on banking signing authorities
• Closed session on proposed changes to Town of Grimsby enforcement

Council approved an amended by-law to appoint banking signing officers, after two earlier motions on the same matter were defeated. The approved version included updates to By-law 16-37 as outlined in Appendix A, without the retroactive effect clause. Council also awarded a design contract for Casablanca Waterfront Park and appointed the Committee of Adjustment as the Property Standards Committee.

• Approved amended By-law 21-31 for banking signing authorities (5-4)
• Defeated motion to approve banking signing authorities with retroactive effect (4-5)
• Defeated motion to approve banking signing authorities without Section 6 (4-5)
• Awarded $152,080 contract to Seferian Design Group for Casablanca Waterfront Park design (carried)
• Appointed Committee of Adjustment as Property Standards Committee (carried)
• Received LPAT Appeal report for 11 Lakeview as information (carried)
• Directed staff to proceed with proposed enforcement changes as per closed session (carried)

Planning Development Open House

This is a virtual open house, not a decision-making meeting, for two zoning amendment applications: 19 Lynnwood and Lot 39, 150 Central Avenue (McNally House Hospice). The agenda includes notices, delegations from applicants and residents, fact sheets, staff and applicant presentations, and correspondence. No votes or decisions are scheduled.

• Zoning amendment application at 19 Lynnwood (file 26Z-16-2102)
• Zoning amendment application for Lot 39, 150 Central Avenue, McNally House Hospice (file 26Z-16-2101)
• Delegations from McNally House Hospice representatives and T. John's Consulting agents
• Resident delegations from Lynnwood, Central Avenue, Sunnylea, and Hewitt Drive
• Letters received from J. Moore (13 Lynnwood) and S. Turchet (160 Central Avenue)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting via Zoom to hear four minor variance applications at 10 Shoreline Crescent, 412 Mud Street, 25 Margaret Avenue, and 462 Maple Avenue, plus a request to defer the Shoreline Crescent application. The committee will also consider minutes from its March 16, 2021 meeting. The next meeting is scheduled for May 18, 2021.

• 10 Shoreline Crescent - request for deferral of minor variance application A 05-21
• 412 Mud Street - minor variance application A09-21
• 25 Margaret Avenue - minor variance application A10-21
• 462 Maple Avenue - minor variance application with letters from neighbours and a petition
• Delegations from applicants and residents for all four properties

The Committee of Adjustment approved minor variances for 412 Mud Street and 25 Margaret Avenue (with conditions), denied a variance for 462 Maple Avenue, and deferred a request for 10 Shoreline Crescent. All decisions were carried unanimously.

• Approved minor variance for accessory structure at 412 Mud Street (carried)
• Approved minor variance at 25 Margaret Avenue with conditions including NPCA permit (carried)
• Denied minor variance for cabana at 462 Maple Avenue (carried)
• Deferred minor variance application for 10 Shoreline Crescent (carried)

Committee of the Whole

The Committee of the Whole defeated a proposed update to banking signing authorities (By-law 21-28) in a recorded vote, with Mayor Jordan and four councillors opposed. The committee approved a report to nominate Mayor Jordan as the point of contact for the Partners for Climate Protection program and adopt a resolution for town membership. It also received a delegation requesting a staff review of parking on Place Polonaise and approved the Heritage Grimsby Advisory Committee endorsement package.

• Defeated banking signing authorities update (By-law 21-28) (4-5)
• Approved nomination of Mayor Jordan as Partners for Climate Protection contact
• Approved adoption of resolution for town membership in Partners for Climate Protection
• Approved Heritage Grimsby Advisory Committee endorsement package
• Received delegation on Place Polonaise parking; staff to review feasibility of relocating street parking
• Received BR&E Working Group presentation
• Received Ombudsman report and Development Charges Background Study addendum
• Received Nelles Boulevard on-street parking survey results

Council

The Town of Grimsby Council is meeting to handle routine administrative matters, including adopting previous minutes, a consent agenda item on a fire safety grant, and several by-laws. Key items include amending water rates, appointing officials, and entering closed session for legal and personnel matters.

• By-law 21-25 to amend water rates (By-law 73-41)
• By-law 21-23 to appoint municipal weed inspectors
• By-law 21-26 to appoint an Integrity Commissioner
• By-law 21-27 to appoint a Building Inspector
• Closed session items: LPAT for 133-137 Main Street East, biodigester litigation, enforcement changes

Council approved the Fire Safety Grant Transfer Payment Agreement for increased training opportunities as recommended by the Office of the Fire Marshal. Four by-laws were passed: appointing municipal weed inspectors, amending water rates, appointing an Integrity Commissioner, and appointing a Building Inspector. Council also entered closed session to discuss several legal and personnel matters, and directed staff and legal counsel to proceed as directed on specific items.

• Approved Fire Safety Grant Transfer Payment Agreement (C-21-72)
• Passed By-law 21-23 appointing municipal weed inspectors
• Passed By-law 21-25 amending water rates
• Passed By-law 21-26 appointing an Integrity Commissioner
• Passed By-law 21-27 appointing a Building Inspector
• Directed legal counsel to proceed on 133-137 Main Street East LPAT (C-21-77)
• Deferred proposed changes to Town of Grimsby enforcement (C-21-80)
• Deemed Biodigester litigation a reconsideration (C-21-81)

Grimsby Public Library Board

The Grimsby Public Library Board will review monthly reports and discuss several upcoming items. Discussion topics include a CELA letter of support, pandemic service levels, and online demonstrations of various digital tools.

• Review of March 2021 activity and statistical report
• Monthly budget report for the period ending March 31, 2021
• Discussion of CELA letter of support and funding request
• Pandemic Service Level Report discussion
• Online demo of OLS, Learn HQ, and Governance Hub

The Grimsby Public Library Board approved the agenda, minutes, and routine reports, and accepted the budget report. The board decided to defer the kiosk opportunity and investigate expansion as part of strategic planning. It also approved a letter of support for CELA and received several reports for information.

• Approved agenda (GPL-21-47)
• Approved minutes from March 10, 2021 meeting (GPL-21-48)
• Deferred kiosk expansion to strategic planning process (GPL-21-49)
• Received Librarian's and Statistical reports (GPL-21-50)
• Accepted and approved budget report for period ending March 31, 2021 (GPL-21-51)
• Received Planning Committee meeting notes (GPL-21-52)
• Approved sending letter of support for CELA (GPL-21-53)
• Received Pandemic Service Level Report and Upcoming Events report for information (GPL-21-54, GPL-21-55)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to hear delegations on the urban design of the Century Condos project, receive verbal updates on heritage studies and designations, and review memos on its workplan, terms of reference, and status. The meeting is held electronically due to COVID-19.

• Delegations by Gordon Stratford and Marcus Letourneau on Urban Design Review for Century Condos
• Verbal updates on Grimsby Beach Study, designations, plaques, 53 Ontario Street, 15 Fair Ave butternut tree, brochure, Nixon Hall
• Memo on Revised Mass Inclusion List and corrections to Mass Inclusion Booklet
• Memo on Priorities for this Term with workplan 2019-2022
• Memo on Updated Terms of Reference

The Grimsby Heritage Advisory Committee received delegations from Gordon Stratford and Marcus Letourneau regarding the Century Condos urban design review and voted to support the April 13, 2021 revised design concepts. The committee also recommended that staff explore designating the butternut tree at 15 Fair Ave. under the Ontario Heritage Act and assess the fountain at Bell Park for structural intervention. Several updates and memos were received, and the committee submitted notes on the Terms of Reference for staff to revise.

• Supported revised Century Condos design (GH-21-021)
• Recommended staff explore designating butternut tree at 15 Fair Ave. under Ontario Heritage Act (GH-21-027)
• Recommended staff assess Bell Park fountain for structural intervention (GH-21-034)
• Received updates on Grimsby Beach Study, designation plaques, and other items
• Submitted notes on Terms of Reference for staff to revise

Grimsby Art Gallery Board

The Grimsby Art Gallery Board is holding a routine meeting via Zoom. The agenda includes adopting the previous minutes, receiving the Chair's and Director's reports, committee updates, correspondence, and a strategic plan update. No specific decisions or proposals are listed.

• Adoption of minutes from November 12, 2020 meeting
• Chair's Report
• Director's Report (April 2021)
• Strategic Plan update
• Next meeting scheduled for May 13, 2021

The Grimsby Art Gallery Advisory Board met on April 8, 2021, and adopted the agenda, previous minutes, the Director's Report, and committee reports. The board discussed the ongoing strategic plan update, noting that a new plan is in development after delays due to the pandemic and other factors. New business included exploring online auction options for fundraising, as the annual auction was cancelled for 2020 and 2021. No substantive decisions were made beyond adopting routine reports and adjourning.

• Adopted the agenda for the April 8, 2021 meeting (AG-21-1).
• Adopted the minutes of the November 12, 2020 meeting (AG-21-2).
• Accepted the Director's Report (AG-21-3).
• Accepted the committee reports (AG-21-4).
• Adjourned the meeting at 8:13 p.m. (AG-21-5).

Grimsby Museum Board

The Grimsby Museum Board is meeting via Zoom on April 7, 2021, to adopt the agenda and previous minutes, and to receive the Museum Manager/Curator Report (DGM 21-01). The board will also review the 2018 revised Grimsby Museum Strategic Plan, which outlines goals for collection preservation, branding, community engagement, and financial stability. The meeting is open to the public, with registration required by noon on the meeting date.

• Review of Curator report DGM 21-01 (April 2021)
• Strategic plan overview covering 5 goals: collection preservation, branding, participation, community engagement, financial stability
• Planned 2021 exhibits: Community collects_Mickey Paul Buttos and Grimsby Beach (COVID-dependent)
• Discussion of moving to a 'Friends of the Museum' membership model for tax receipts
• Next meeting scheduled for Wednesday May 5, 2021, 7:00 pm via Zoom

The Grimsby Museum Advisory Board accepted the Museum Manager/Curator's report, including all accessions, and discussed future exhibits, events, fundraising, and a new fundraising/event committee. The board also reviewed the current strategic plan and directed members to bring ideas to the next meeting to begin work on the new plan. No other formal decisions were made.

• Accepted the Museum Manager/Curator report and all accessions as presented (GM-21-02).
• Adopted the meeting agenda (GM-21-01).
• Adopted previous minutes for information.
• Directed board members to review the current strategic plan and bring ideas to the next meeting.
• Adjourned the meeting at 8:25 pm.

Committee of the Whole

The Committee of the Whole will review several administrative, public works, and planning items. Discussions include 2021 water rates, park vehicle replacements, and a downtown reimagined presentation.

• 2021 Water Rates Report (FIN21-05)
• Parks Fleet Vehicle Replacement RFQ (DRS21-07)
• Grimsby Lions Outdoor Community Pool maintenance and repair RFQ (DRS21-09)
• Appointment of Weed Inspectors (DPW21-08)
• Appointment of Integrity Commissioner (TC21-01)

The Committee of the Whole approved the 2021 water rates, authorized repairs to the Grimsby Lions Outdoor Community Pool for $36,150, and approved the purchase of a new 2022 Chevrolet Silverado for $36,407. They also appointed Michael Maynard as Integrity Commissioner, approved the Community Pool Grant Program Policy, and passed a resolution urging Ontario to phase out gas-fired electricity generation by 2030. The item regarding chickens was deferred to Q4.

• Approved 2021 water rates as outlined in Appendix A of report FIN21-05.
• Authorized repairs to Grimsby Lions Outdoor Community Pool via RFQ from PPL Aquatic at $36,150 excluding taxes.
• Approved purchase of a 2022 Chevrolet Silverado 1500 from Finch Auto Group for $36,407 excluding taxes.
• Appointed Michael Maynard as Integrity Commissioner for the Town of Grimsby.
• Approved the Community Pool Grant Program Policy (report DRS21-06).
• Passed a resolution requesting Ontario phase out all gas-fired electricity generation by 2030.
• Deferred the item regarding chickens to Q4.
• Proclaimed April 24 as Great Lakes Watershed Cleanup Day.

Council

The Town of Grimsby Council is meeting to consider several by-laws, including a new open-air fire regulation, an extension of an interim control by-law, a zoning amendment for properties on Main St. and Doran Ave., and the appointment of a Treasurer. The meeting will also clarify previous resolutions on the Municipal Heritage Register update and adopt minutes from prior meetings.

• By-law 21-17: Prohibit and regulate open air fires
• By-law 21-20: Extend Interim Control By-law 20-05 for identified lands
• By-law 21-21: Amend Zoning By-law 14-45 for 21-23 Main St. and 6 Doran Ave.
• By-law 21-22: Appoint a Treasurer
• Clarification on Municipal Heritage Register update resolutions from March 22 and 29, 2021

Council approved the agenda and previous minutes, then passed By-laws 21-17 (open air fires), 21-20 (extending interim control by-law 20-05), 21-21 (zoning by-law amendment), and 21-22 (appointing a Treasurer). A confirming by-law (21-24) was also passed. No other substantive decisions were made.

• Approved the agenda and previous minutes (Committee of the Whole March 22 and 29, Council March 22 and April 1).
• Passed By-law 21-17 to prohibit and regulate open air fires.
• Passed By-law 21-20 to extend the expiration date of Interim Control By-law 20-05.
• Passed By-law 21-21 to amend Zoning By-law 14-45.
• Passed By-law 21-22 to appoint a Treasurer.
• Passed By-law 21-24 to confirm and ratify council resolutions.

Council

This is a procedural council meeting with no substantive items listed. The agenda includes standard items like approval of minutes, a consent agenda, reports, resolutions, and by-laws, plus a closed session for personal matters. The only specific item is a confirming by-law (21-19) to ratify council resolutions.

• Closed session under Section 239(2)(b) for personal matters about identifiable individuals
• Confirming By-law 21-19 to adopt, confirm and ratify council resolutions

Council voted 5-4 to receive the CAO's update on organizational changes, which were described as a human resources matter with no further comment. The meeting also included a closed session on personal matters and approval of a confirming by-law. No other substantive decisions were made.

• Received CAO update on organizational changes (5-4)
• Approved agenda (carried)
• Held closed session on personal matters (carried)
• Approved By-law 21-19 to confirm council resolutions (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting electronically to select chair and vice-chair roles, receive a presentation on the Climate Change and Environmental Sustainability Framework, and discuss a Notice of Motion received by Council on March 22, 2021 regarding the phase-out of all gas-fired electricity generation. The committee will also brainstorm goals under the Niagara Adapts framework, set top priorities for the next six months, and receive updates on Carolinian tree planting.

• Selection of Chair and Vice-Chair roles and membership update
• Climate Change and Environmental Sustainability Framework Presentation
• Discussion on Notice of Motion: Phase out of all gas-fired electricity generation (received by Council March 22, 2021)
• Earth Day / Earth Week planning: Goose Chase App ideas, social media posts, other ideas
• Carolinian Tree Planting Updates

The Grimsby Green Advisory Committee accepted resignations from two members, acclaimed Karl Gonnsen as Chair for 2021, and deferred the Vice-Chair selection to April. The committee also received presentations on a climate framework and Earth Day plans, and set priorities including tree planting and recycling bin containment.

• Accepted resignations of Councillor Randy Vaine and Sharon Porter (carried)
• Acclaimed Karl Gonnsen as Chair for 2021 (carried)
• Deferred Vice-Chair selection to April meeting (carried)
• Received Climate Change and Environmental Sustainability Framework presentation (carried)
• Received Notice of Motion on phasing out gas-fired electricity generation (carried)
• Received Earth Day/Week information (carried)
• Received Committee Priorities for next six months (carried)
• Received Carolinian Tree Planting action plan (carried)

Planning Development Open House

The Town of Grimsby is holding an open house regarding proposed zoning and by-law amendments for 141-149 Main Street. The meeting includes staff and applicant presentations, as well as several resident delegations and correspondence.

• Zoning & Official Plan Amendment: 141-149 Main Street
• By-law Amendments: 141-149 Main St E (Losani Homes)

Committee of the Whole

The Committee of the Whole is meeting to discuss planning and development items, including several heritage designation objections and a proposed demolition control by-law. The agenda also includes consent items and a request to support McNally House Hospice. Most items are for discussion or recommendation, not final decisions.

• Objections to heritage designations at 8-10 Ontario Street, 141, 147, and 104 Main Street East
• Report P.A. 21-16: Demolition Control By-law and Municipal Heritage Register update
• Site plan application for 84 Livingston Block 2 by AG Construction Inc.
• LPAT settlement agreement for 21 and 23 Main Street East and 6 Doran Avenue (Homes by DeSantis)
• Request for support for McNally House Hospice and end-of-life care

The Committee of the Whole approved a Demolition Control Strategy and added properties listed in Appendices A-D to the Municipal Heritage Register (recorded vote, carried). It also approved a site plan application by AG Construction Inc. for a three-storey stacked townhouse at 84 Livingston Block 2, subject to conditions. Four objections to heritage designations (8-10 Ontario St, 141, 147, 104 Main St E) were referred to the Conservation Review Board. A zoning by-law amendment for 21-23 Main St E and 6 Doran Ave was approved as directed by an LPAT decision.

• Approved Demolition Control Strategy and Municipal Heritage Register update (recorded vote, carried)
• Approved site plan for 3-storey stacked townhouse at 84 Livingston Block 2 by AG Construction Inc., subject to conditions
• Referred objections to heritage designations at 8-10 Ontario St, 141, 147, 104 Main St E to Conservation Review Board
• Approved zoning by-law amendment for 21-23 Main St E and 6 Doran Ave per LPAT decision
• Received information report on development application public notice sign improvements
• Received correspondence re: McNally House Hospice support request

Grimsby Economic Development Committee

The Grimsby Economic Development Committee is meeting electronically to review correspondence, including Niagara Region's economic recovery plan updates, and to discuss updates from working groups on economic development strategy and business retention/expansion. The committee will also consider revised terms of reference for the Grimsby Economic Development Advisory Committee (GEDAC).

• Correspondence: Niagara Region Economic Development Recovery Plan Update #3 - February 2021
• Correspondence: ERRT Q&A with Dr. Hirji - March 10, 2021
• Committee Business: Economic Development Strategy Working Group update/presentation with draft terms of reference
• Committee Business: BR&E Working Group update/presentation with draft terms of reference
• Committee Business: GEDAC updated draft terms of reference (governance and administrative updates)

The Grimsby Economic Development Committee met on March 24, 2021, and received presentations and draft terms of reference from the Economic Development Strategy Working Group and the BR&E Working Group. The committee also received updated terms of reference for GEDAC (governance and administrative updates) and correspondence from regional bodies. No substantive decisions were made; all items were received as information.

• Received Economic Development Strategy Working Group presentation and draft terms of reference (carried)
• Received BR&E Working Group presentation and draft terms of reference (carried)
• Received updated GEDAC terms of reference (governance and administrative updates) (carried)
• Received correspondence from ERRT, Niagara Region, and West Niagara Town Hall (carried)

Council

The Town of Grimsby Council is meeting to consider several by-laws, including establishing and amending development charges, and appointing a deputy clerk. The agenda also includes routine items like minutes approval, a delegation, and correspondence, plus a closed session for personal matters.

• By-law 21-14 to establish development charges for the Town of Grimsby
• By-law 21-15 to amend By-law 16-73, as amended by By-law 18-39, respecting development charges
• By-law 21-16 to appoint a Deputy Clerk
• Correspondence from Canadian Civil Liberties Association opposing Sign By-law 97-45
• Closed session under Section 239(2)(b) for personal matters about identifiable individuals

Council voted to lift a March 1 resolution on portable signs from the minutes and refer it back to staff for recommended changes, directing staff to cease enforcement of the rule for now. The vote was 6-3, with Councillors Ritchie, Sharpe, and Vaine opposed. Council also approved the previous minutes as amended, received correspondence from the Canadian Civil Liberties Association opposing the sign by-law, and passed three by-laws on development charges and a deputy clerk appointment.

• Referred Resolution CW-21-70 on portable signs back to staff for recommended changes and directed staff to cease enforcement (carried 6-3).
• Approved the Committee of the Whole and Council minutes of March 1, 2021, as amended (carried 9-0).
• Received correspondence from the Canadian Civil Liberties Association opposing Sign By-law 97-45.
• Gave first, second, and third reading to By-law 21-14 (development charges), By-law 21-15 (amending development charges), and By-law 21-16 (appointing a deputy clerk).
• Met in closed session to discuss personal matters about identifiable individuals and received a verbal update on that matter.
• Passed By-law 21-18 to adopt, confirm, and ratify matters dealt with by council resolution.

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a floodplain notice of motion, a potential bylaw regarding chickens, and a motion to phase out gas-fired electricity generation plants. The agenda also includes routine approvals of minutes, consent items, and reports on topics like a whistleblower policy and open air fires.

• Floodplain notice of motion with written delegations from Annette and Don Gibbons and Ursula Pelissero
• Notice of motion regarding chickens
• Notice of motion to phase out gas-fired electricity generation plants
• Report DPW 21-07: Award of consulting services for sanitary sewer flow monitoring and modeling
• Report PA 21-10: Interim Control By-law Extension

The Committee of the Whole approved extending Interim Control By-law 20-05 by one year to allow completion of the Land Use Planning Study for Grimsby Beach. It also approved a new open-air fire by-law, awarded a sewer consulting contract, and referred the whistleblower policy back to staff for consultation. Two notices of motion on chickens and gas-fired power plants were introduced for future consideration.

• Approved extension of Interim Control By-law 20-05 for Grimsby Beach study (carried)
• Approved By-law 21-17 regulating open-air fires, revoking By-law 12-40 (carried)
• Authorized retaining GM BluePlan Engineering Ltd. for sewer consulting at $86,785 excluding HST (carried)
• Referred Whistleblower Policy (CORP21-01) back to staff for consultation (6-3)
• Approved Heritage Grimsby Advisory Committee endorsement package item #1 (5-4)
• Approved Heritage Grimsby Advisory Committee endorsement package item #2 (9-0)
• Approved Active Grimsby Advisory Committee endorsement package (carried)
• Received Integrity Commissioner investigation report (carried)

Active Grimsby Advisory Committee

The Active Grimsby Advisory Committee is meeting to handle procedural matters, including a resignation, a procedural by-law, and amendments to its terms of reference. They will also receive updates on recreation, parks, and public works initiatives, and discuss other items like disc golf.

• Resignation of committee member
• Procedural By-law 20-65 (attachment)
• Terms of Reference - Active Grimsby (attachment)
• Recreation, Parks and Culture initiatives: Walking Routes, Trails Master Plan, Centennial Park Improvements, Bike Friendly Status
• Public Works initiatives: Main St East Sidewalk Connectivity, Gibson St Bridge (verbal update)

The Active Grimsby Advisory Committee accepted the resignations of Susan Rigato and Lisa Marleau, decided not to fill the vacancies, and reappointed Paul McLenachan as Chair for 2021. The committee also received updates on recreation and public works initiatives, and tabled a discussion on disc golf for the next meeting.

• Accepted resignations of Susan Rigato and Lisa Marleau (carried)
• Decided not to fill vacancies created by resignations (carried)
• Reappointed Paul McLenachan as Committee Chair for 2021 (carried)
• Received update on Recreation, Parks and Culture initiatives (carried)
• Received update on Public Works initiatives (carried)
• Tabled disc golf discussion to next meeting (carried)

Committee of Adjustment

The Grimsby Committee of Adjustment is meeting via Zoom to hear delegations and decide on one land consent application and three minor variance applications for residential properties. The agenda includes public hearings for 10A Shoreline Crescent, 8 Elgin Street, 68 Lampman Drive, and 9 Doran Avenue. The meeting will also consider approval of the agenda and minutes from the previous meeting.

• Land consent B02-21 for 9 Doran Avenue (4032 Fly Road, Vineland)
• Minor variance A05-21 for 10A Shoreline Crescent
• Minor variance A06-21 for 8 Elgin Street
• Minor variance A08-21 for 68 Lampman Drive
• Delegations from residents and applicants for each property

The Committee of Adjustment denied a land consent application (B02-21) by Ken & Lori Tuinstra for 9 Doran Avenue, citing non-compliance with the Official Plan and Zoning By-law. It approved a minor variance (A06-21) for 8 Elgin Street, allowing increased lot coverage and a reduced side yard, subject to a grading certificate. It also approved a minor variance (A08-21) for 68 Lampman Drive. A minor variance for 10A Shoreline Crescent (A05-21) was deferred for further calculations.

• Denied land consent B02-21 for 9 Doran Avenue (Ken & Lori Tuinstra) — application to sever Part 1 and retain Parts 2 & 3 was denied.
• Approved minor variance A06-21 for 8 Elgin Street (Nicholas Hubbard) — allowed lot coverage increase to 27% and exterior side yard reduction to 1.3m, with condition to provide a grading certificate.
• Approved minor variance A08-21 for 68 Lampman Drive (Junaid Zaffar Mian) — variance approved as meeting intent of Official Plan and Zoning By-law.
• Deferred minor variance A05-21 for 10A Shoreline Crescent (Giancarlo & Sabrina DiCarlo) — deferred to ascertain calculations.
• Approved the agenda as circulated (CA-21-08).
• Approved the minutes of the February 9, 2021 meeting (CA-21-09).

Grimsby Public Library Board

The Grimsby Public Library Board is meeting via Zoom on March 10, 2021, at 6:30 p.m. to handle routine business: approving the agenda and prior minutes, and disclosing conflicts of interest. The board will also receive reports from the CEO, including a librarian's report, February statistics, and a budget report for the period ending February 2021. Discussion items include a report on a library kiosk, the CEO workplan, a pandemic service levels update, and upcoming events. The board will also consider a media release about Pelham and Lincoln library boards exploring shared services.

• Budget report for period ending February 2021
• Safety and Conduct of Children Policy report
• Library Kiosk Report
• Pandemic Service Levels Update
• Pelham and Lincoln Library Boards shared services media release

The Grimsby Public Library Board approved the Safety and Conduct of Children in the Library Policy as amended, and reviewed and approved the CEO Goals and Work Plan. The board also received several reports, including the librarian's report, budget report, and pandemic update, and directed the Finance Committee to research fines and fees. All motions carried unanimously.

• Approved Safety and Conduct of Children in the Library Policy as amended (carried)
• Approved CEO Goals and Work Plan (carried)
• Approved budget report for period ending February 2021 (carried)
• Received librarian's report and statistical report (carried)
• Received library kiosk report for information (carried)
• Received pandemic update for information (carried)
• Received upcoming events report for information (carried)
• Directed Finance Committee to research fines and fees and report back (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee is meeting to discuss heritage matters including a demolition control bylaw, additions to the municipal heritage register, a request for proposals for the Main Street East Heritage Conservation District, and updates on several properties. The agenda is largely procedural with verbal updates and staff memos; no final decisions are listed on the agenda itself.

• Delegation by Bruce McCall-Richmond regarding 314 Main Street East
• Verbal update on Grimsby Beach Land Use Planning Study
• Verbal update on 328 Main Street East new register inclusion
• Memo on demolition control bylaw and municipal register inclusions
• Memo on Main Street East Heritage Conservation District request for proposal

The Heritage Grimsby Advisory Committee elected Councillor D. Bothwell as Chair and Kate Sharrow as Vice-Chair. The committee also recommended adding properties to the Municipal Heritage Register, approved a new standardized plaque design, and received updates on several heritage matters.

• Elected D. Bothwell as Chair and Kate Sharrow as Vice-Chair (GH-21-005).
• Recommended properties for addition to the Municipal Heritage Register (GH-21-012).
• Recommended implementing a new standardized plaque design (Town Crest) and using Burlington Signs as supplier (GH-21-015).
• Received delegation from Bruce McCall-Richmond regarding 314 Main Street East (GH-21-006).
• Received verbal updates on Grimsby Beach land use study, 328 Main Street East register inclusion, 133 Main Street East archaeological pits, notices of intention to designate, and Bill 108 (GH-21-007 to GH-21-011).
• Reviewed the Main Street East Heritage Conservation District Request for Proposal for heritage components (GH-21-013).
• Deferred discussion on updated terms of reference to the next meeting (GH-21-014).
• Received elevations for 314 Main Street East and the status/activity report (GH-21-016, GH-21-017).

Planning Development Public Meeting

The Planning & Development body is reviewing a proposed Official Plan Amendment and Zoning By-law Amendment for 4 Windward Drive. The meeting includes staff and applicant presentations regarding the project.

• Official Plan Amendment 26OP-16-1902 (4 Windward Drive)
• Zoning By-law Amendment 26Z-16-1906 (4 Windward Drive)

The Planning & Development Public Meeting was held on March 8, 2021, to receive a presentation and public comments on a proposal to rezone lands in the Winston Neighbourhood to Mixed Use High Density (MHD) and amend the Official Plan to increase the maximum building height from 12 to 19 storeys. The application, submitted by The Rosseau Group, includes two phases with residential, retail, hotel, and conference space, plus underground parking. Residents raised concerns about parking, traffic, building height, and construction noise. The committee received Report P.A. 21-08, which was carried, but no final decision on the rezoning was made at this meeting.

• Received Report P.A. 21-08 dated March 8, 2021, and carried the motion to receive it.
• Heard a presentation from Weston Consulting on behalf of the applicant, outlining the proposed rezoning and Official Plan Amendment.
• Heard public comments from residents regarding parking, traffic, building height, and construction concerns.
• Noted that no disclosures of pecuniary interest were made.
• Adjourned the meeting at 7:40 p.m. without further decisions.

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee is meeting electronically on March 2, 2021. Members will hear a Niagara Adapts project update from Brock University guest Michaela Jennings, discuss committee priorities for 2021-2022, and consider a resignation and tree planting motion.

• Niagara Adapts project update with guest Michaela Jennings, Brock University
• Committee priorities for 2021-2022 and next six months
• Earth Day planning
• Resignation of S. Meek
• Notice of Motion - Carolinian Tree Planting

The committee received a notice of motion directing staff to report on making Grimsby the Carolinian Capital of Canada, including plans for Carolinian tree planting and budget allocation. It also accepted a resignation and directed staff to begin selecting a new member. Other items were received as information, including a Brock University presentation and committee priorities for 2021-2022.

• Approved agenda (GGAC-21-1)
• Received virtual meeting orientation (GGAC-21-2)
• Received Brock University presentation on Niagara Adapts (GGAC-21-3)
• Received Committee Priorities for 2021-2022 (GGAC-21-4)
• Received resignation of S. Meek and directed staff to start selection process (GGAC-21-5)
• Received discussion on Carolinian Tree Planting and directed staff to report on becoming Carolinian Capital of Canada (GGAC-21-6)

Committee of the Whole

The Town of Grimsby Committee of the Whole is meeting electronically to discuss and decide on several items, including a compensation review contract award, proposed noise bylaw changes, development charge updates, and a draft subdivision plan. The agenda also includes routine consent items and correspondence, with no major public hearings scheduled.

• Award of contract 2021-01 to ML Consulting Services for compensation and pay equity review
• Proposed changes to Noise By-law No. 11-22
• 2020 Development Charge Study and By-law update
• Draft Plan of Subdivision at 7 Park Road South
• Development charge demolition credit eligibility update

The Committee of the Whole approved the 2020 Development Charges Background Study and By-laws 21-14 and 21-15, establishing development charges for the Town. Council also endorsed amending the draft Development Charges By-law to extend the demolition credit eligibility period from 48 to 60 months, in a 5-4 recorded vote. A motion to have the Clerk consult legal counsel regarding a prior decision requiring the Mayor to pay $1,302.62 was deemed a reconsideration and not decided. A motion to make no changes to the current Noise By-law was carried, while a motion to direct staff to approach Niagara Regional Police for an 'Operation Loud and Clear' initiative was defeated.

• Approved 2020 Development Charges Background Study and By-laws 21-14 and 21-15 (carried)
• Endorsed extending demolition credit eligibility from 48 to 60 months (5-4)
• Carried motion to make no changes to Noise By-law 11-22 (5-4)
• Defeated motion to direct staff to request NRP 'Operation Loud and Clear' initiative (4-5)
• Deemed motion regarding breakdown of cost a reconsideration; no decision (5-4)
• Approved draft plan of subdivision at 7 Park Road South, subject to conditions (carried)
• Defeated motion to amend sign by-law to add 'Private Advocacy Sign' definition (4-5)
• Defeated motion for third-party audit of email security (4-5)

Council

Grimsby Council is meeting to consider routine items, including adoption of previous minutes, and will vote on two by-laws: one establishing the 2021 General, Water and Wastewater budgets, and another for managing sewer laterals affected by Town tree roots. The agenda is largely procedural, with no substantive reports or delegations listed.

• By-law 21-12: establish 2021 General, Water and Wastewater budgets
• By-law 21-11: management of sewer laterals affected by Town tree roots
• Adoption of minutes from Feb 16 and Feb 23, 2021 meetings

Council approved the 2021 General, Water and Wastewater budgets and a by-law for managing sewer laterals affected by town tree roots. A motion to lift a prior resolution regarding a financial penalty on the Mayor was defeated. The minutes also include updates from the Regional Councillor on transit, waste management, and other regional matters.

• Approved By-law 21-11 (sewer laterals affected by tree roots) (carried)
• Approved By-law 21-12 (2021 General, Water and Wastewater budgets) (carried)
• Defeated motion to lift Resolution CW-21-45 from Feb 16 minutes (recorded vote: 4 yes, 5 no)
• Approved Feb 16 Committee of the Whole, Jan 16 Council, and Feb 23 Budget Committee minutes (carried)

Budget Committee of the Whole

The Budget Committee of the Whole is meeting to review and discuss the Town of Grimsby's 2021 proposed budget, including a presentation and consolidated budget document. The meeting is held electronically due to COVID-19.

• 2021 Proposed Budget Presentation
• 2021 Proposed Consolidated Budget

The Budget Committee of the Whole approved the 2021 consolidated budget, including general operating and capital budgets of $24,710,400 and $13,276,820 respectively, with a levy of $14,902,093. Wastewater budgets were approved at $6,445,750 operating and $885,000 capital with a levy of $6,239,750, and water budgets at $7,478,700 operating and $1,126,500 capital. All motions were carried unanimously.

• Approved 2021 General Operating Budget of $24,710,400 and Capital Budget of $13,276,820 with levy of $14,902,093 (carried)
• Approved 2021 Wastewater Operating Budget of $6,445,750 and Capital Budget of $885,000 with levy of $6,239,750 (carried)
• Approved 2021 Water Operating Budget of $7,478,700 and Capital Budget of $1,126,500 (carried)

Planning Development Open House

This is a virtual open house where the Town of Grimsby is presenting two development applications: a zoning amendment for 16 Kemp Road and a zoning amendment with draft plan of subdivision for 240-244-248 Main Street East. The agenda includes presentations, fact sheets, and correspondence from residents opposing the Main Street East proposal due to density and privacy concerns. No decisions are being made at this open house; it is for public information and comment.

• Zoning amendment application 26Z-16-2002 for 16 Kemp Road (Caetano Holdings)
• Zoning amendment and draft plan of subdivision for 240-244-248 Main Street East (D. DeFaveri)
• Resident comments opposing 10-home development on Main Street East, citing density and privacy
• Resident comments from 4 Tuer Avenue and 6 Tuer Avenue regarding zoning change to RD4.45
• Correspondence from 242 Main Street East raising construction and property line concerns

Council

This is a largely procedural Council meeting: approving prior minutes, handling routine consent items, and receiving reports and correspondence. The only substantive items are closed-session discussions, including a legal update on 133 Main St. and a personal matter about a service provider. The meeting is held electronically due to COVID-19.

• Closed session: legal update on 133 Main St. (litigation/solicitor-client privilege)
• Closed session: personal matters about an identifiable individual regarding services to the Town
• Confirming by-law 21-10 to ratify council resolutions
• Adoption of Committee of the Whole and Council minutes from February 1, 2021
• Next meeting scheduled for March 1, 2021, via electronic participation

The meeting was largely procedural, with the only substantive actions being two directions arising from closed session: legal counsel was directed to proceed with instructions regarding 133 Main Street East, and the Clerk was directed to discuss the Integrity Commissioner matter with ADR Chambers. Both motions passed on recorded votes of 5-4. The meeting also approved the agenda, previous minutes, and a confirming by-law.

• Approved agenda and previous minutes (C-21-31, C-21-32)
• Directed legal counsel to proceed with directions on 133 Main St. East (C-21-35, carried)
• Directed Clerk to discuss Integrity Commissioner matter with ADR Chambers (C-21-36, 5-4 recorded vote)
• Passed confirming by-law 21-10 (C-21-37, C-21-38)

Committee of the Whole

The Committee of the Whole is meeting electronically to discuss and decide on several items, including a ward boundary review, support for a theatre at West Niagara Secondary School, and the 2020 annual drinking water report. The agenda also includes routine consent items, a closed session on asset management, and adoption of previous minutes.

• Council Structure and Ward Boundary Review interim report
• Delegation from Grimsby Secondary School seeking support for a theatre at West Niagara Secondary School
• 2020 Annual Drinking Water System report (Grimsby Distribution System, ~$1.91M watermain work)
• Report on costs and cases for Integrity Commissioner complaint (Vaine-Jordan)
• Draft by-law for management of sewer laterals affected by town tree roots

The Committee of the Whole ordered Mayor Jordan to pay $1,302.62 to the Town for costs related to correspondence deemed a breach of the Code of Conduct (5-4 recorded vote). The committee also approved the Council Structure and Ward Boundary Review parameters, endorsed the Emily Project for rural addressing, and received several reports. A motion to consider a portable signs by-law immediately was defeated.

• Ordered Mayor Jordan to pay $1,302.62 for Code of Conduct breach (5-4)
• Approved Council Structure and Ward Boundary Review parameters (9 or 7 council, ward-based)
• Endorsed Emily Project rural farmland signs and Farm Parcel Municipal Addressing
• Approved Heritage Grimsby Advisory Committee CEP 21-01
• Received 2020 Annual Drinking Water System reports (DPW 21-02, 21-03)
• Deferred Development Charge Demolition Credit report to March 1, 2021
• Defeated motion to consider portable signs by-law immediately (5-4, required 2/3)
• Received delegation from Grimsby Secondary School; endorsed theatre incorporation

Grimsby Public Library Board

The Grimsby Public Library Board is meeting via Zoom to handle routine business including approving minutes, receiving reports, and discussing several policy and budget items. Key discussion items include a revised 2021 budget, a letter of support for a new high school theatre, a new Grimsby Author Series policy, and holiday closures. The board will also review and potentially approve the Safety and Conduct of Children in the Library Policy, which has been updated with a definition of 'guardian' and contact info for Family and Children's Services Niagara.

• Review and potential approval of Safety and Conduct of Children in the Library Policy (updated with guardian definition, FACS contact info)
• Discussion of 2021 Revised Budget
• Letter of support for West Niagara Secondary School theatre project
• Grimsby Author Series Policy Report
• Holiday Closures Report for 2021

The Grimsby Public Library Board approved the revised 2021 budget, amending it to remove a $2,000 enhancement to online collections due to a clerical error by Town of Grimsby Finance. The board also approved several policies and reports, including the Safety and Conduct of Children Policy Report (deferred to March), the Grimsby Author Series Policy, and the Holiday Closures report. Additionally, the board appointed CEO Kathryn Drury as Secretary-Treasurer and set committee volunteers, but deferred the Vice-Chair position to the next meeting.

• Approved revised 2021 budget with $2,000 online collections enhancement removed (6-1, Napper dissenting)
• Approved 2020 budget report
• Approved budget report for period ending January 31, 2021
• Approved Safety and Conduct of Children Policy Report to be brought to March 2021 meeting
• Approved revised Grimsby Author Series Policy as amended
• Approved Holiday Closures report as amended
• Appointed CEO Kathryn Drury as Secretary-Treasurer for remainder of term
• Deferred Vice-Chair position to March 2021 meeting

Committee of Adjustment

The Grimsby Committee of Adjustment meets to hear delegations and decide on one land consent and four minor variance applications for properties including 82 Park Road South, 251 Murray Street, 4 and 6 Lincoln Avenue, 11 Lakeview, and 112 Lakeside Drive. The agenda also includes approval of prior minutes and agenda, with the next meeting scheduled for March 16, 2021.

• Land consent B01/21 for 82 Park Road South (Tom Beraldo)
• Minor variance A03/21 for 251 Murray Street and 4 Lincoln Avenue (1900042 Ontario Limited)
• Minor variance A04/21 for 6 Lincoln Avenue (McNeil Family Holdings)
• Minor variance A02/21 for 11 Lakeview (Kathleen Barrett)
• Minor variance A01-21 for 112 Lakeside Drive (Anish Patel)

Special Grimsby Heritage Advisory Committee

The Special Heritage Grimsby Advisory Committee is meeting electronically on February 3, 2021, at 6:00 p.m. The main item is a report titled 'Information to Assist Budget Discussions,' which includes a Heritage Committee Budget Report with forecast. The committee will also approve the agenda and note the next meeting scheduled for March 9, 2021.

• Review of memo and budget report with forecast to assist budget discussions
• Meeting held electronically due to COVID-19 and Town Hall closure
• Next meeting scheduled for March 9, 2021 at 6:00 p.m.

The Heritage Grimsby Advisory Committee approved a staff memo directing funds be transferred from the Planning Reserve to the Heritage Reserve for plaques. A $30k error in the budget spreadsheet's total expenditures line was noted and will be corrected. No other substantive decisions were made.

• Approved staff memo to transfer funds from Planning Reserve to Heritage Reserve for plaques (carried)
• Approved meeting agenda (carried)

Committee of the Whole

The Committee of the Whole is holding a public meeting on proposed development charges and policies, with a presentation by consultant Nancy Neale and a delegation from Losani Homes. The committee will also hear delegations on hospice care and Niagara transit governance, and consider several routine consent items, including a whistleblower policy and a park update. A site plan application for 575 Main Street West and an update to the municipal heritage register are also on the agenda.

• Public meeting on proposed development charges and policies
• Delegation from Losani Homes on development charges
• Site plan application for 575 Main Street West (Elderlife Carehome Ltd.)
• Update to the Municipal Heritage Register
• Report on Niagara Transit Governance

The Committee of the Whole endorsed, in principle, the Full Commission as the recommended governance model for consolidating Niagara's public transit system, subject to conditions including maintaining Grimsby's service levels and amending the financial model. The committee also approved a site plan application for 575 Main Street West, added a property to the Municipal Heritage Register, and directed staff to pursue making Grimsby the 'Carolinian Capital of Canada'.

• Endorsed Full Commission transit governance model (5-4)
• Approved site plan application at 575 Main Street West, Elderlife Carehome Ltd.
• Listed 328 Main Street East on Municipal Heritage Register
• Directed staff to report on becoming 'Carolinian Capital of Canada'
• Directed staff to report on costs related to Integrity Commissioner report IC-11767-1020 (5-4)
• Approved 2021 Development Charges By-law to be brought forward March 1, 2021
• Received delegation from Hospice Niagara
• Recognized Feb 21-27 as Scout/Guide week with flag raising

Council

This is the regular Council meeting for February 1, 2021, held electronically due to COVID-19. The agenda is largely procedural, including approval of minutes, a consent agenda, and a confirming by-law. The only substantive item is a notice of motion by Councillor Sharpe regarding the closure of Grimsby Secondary School.

• Notice of motion by Councillor Sharpe on closure of Grimsby Secondary School
• Approval of Committee of the Whole minutes from January 18, 2021
• Approval of Council minutes from January 18, 2021
• Confirming by-law 21-09 to adopt, confirm, and ratify council resolutions

Council voted on three motions related to Grimsby Secondary School. A motion to request the province investigate $12M cost overruns on the new high school property was defeated. A second motion to request alternatives to keep high schools open was also defeated. The meeting otherwise approved the agenda, previous minutes, and a confirming by-law.

• Approved agenda for Feb 1, 2021 meeting (carried)
• Approved Committee of the Whole and Council minutes from Jan 18, 2021 (carried)
• Waived Procedural By-law section 7.7(1) for notice of motion (carried, 7-2)
• Defeated motion to request province investigate $12M cost overruns on new high school property (defeated, 4-5)
• Defeated motion to request province and DSBN investigate alternatives to keep high schools open (defeated, 3-6)
• Approved By-law 21-09 to adopt, confirm, and ratify council resolutions (carried)

Grimsby Public Library Board

The Grimsby Public Library Board is holding a special budget meeting via Zoom on January 21, 2021. The agenda includes acceptance of the agenda, disclosure of conflicts, and committee reports, notably the Finance Committee's January 14 minutes and the Library's 2021 draft budget. No decisions are listed on the agenda; the main item is discussion of the draft budget.

• Review of Finance Committee meeting minutes from January 14, 2021
• Discussion of Library 2021 draft budget (GPL_Budget_report_2021)
• Meeting held via Zoom with public dial-in options

The Grimsby Public Library Board held a special meeting via Zoom and approved the draft 2021 library budget, as recommended by the Finance Committee. The board also approved the agenda and the minutes of the Finance Committee meeting from January 14, 2021. No other substantive decisions were made.

• Approved draft 2021 library budget (carried)
• Approved Finance Committee minutes from January 14, 2021 (carried)
• Approved meeting agenda (carried)

Committee of the Whole

The Town of Grimsby Committee of the Whole is meeting electronically to discuss routine consent items, reports on a community investment policy and director updates, and a notice of motion on Carolinian tree planting. The agenda is largely procedural, with no major rezonings or contracts listed.

• Report DRS 21-01: Community Investment Policy
• Report CAO 21-02: Director Updates
• Notice of Motion: Carolinian Tree Planting (requested by Councillor Vardy)
• Information Request: Code of Conduct Complaints
• Correspondence on Conservation Authorities Act, provincial emergency, and mental health/homelessness/addiction

The Committee of the Whole defeated a motion that would have required staff to provide regular updates to Council and the community on ongoing projects. The motion was defeated in a recorded vote of 4 in favor and 5 against. The Committee also approved a Community Investment Policy and received several reports and correspondence.

• Defeated motion for staff to provide regular project updates to Council and community (4-5)
• Approved Community Investment Policy and directed further development of a Community Projects Grant Program
• Received Information Report on Code of Conduct Complaints
• Received Report IC-12263-1220
• Received Report CAO 21-02: Director Updates
• Received correspondence on Conservation Authorities Act and mental health/homelessness/addiction emergency
• Re-affirmed support for COVID-19 laws and public health measures (8-1)

Council

Council approved by-laws 21-06 and 21-07, authorizing the Mayor and Treasurer to borrow funds for 2021 expenditures and setting the 2021 interim tax levy. A motion to support Ottawa's request for Municipal Act revisions to allow removal of council members for misconduct was defeated. Council also received confidential reports on labour, litigation, and personnel matters.

• Approved by-law 21-06 authorizing borrowing for 2021 expenditures (carried)
• Approved by-law 21-07 for the 2021 interim tax levy (carried)
• Defeated motion to support Ottawa's letter on vacating council seats for misconduct (4-5)
• Approved minutes of January 11, 2021 Council and Committee of the Whole (carried)
• Received confidential report on Grimsby Power Inc. labour risk assessment (carried)
• Received confidential briefing on potential litigation on development charges (carried)
• Received confidential briefing on employment litigation update (carried)
• Received confidential item on personal matters about a municipal employee; directed staff to proceed (carried)

Grimsby Public Library Board Finance Committee

The Grimsby Public Library Board Finance Committee is meeting to review committee reports. The primary item for discussion is the Draft 2021 Budget Report.

• Draft 2021 Budget Report

Grimsby Public Library Board

The Grimsby Public Library Board is meeting via Zoom to handle routine business including approving minutes, setting officers, and receiving reports. They will discuss and decide on several policy reports, the 2021 budget, a COVID-19 work plan, and board member recruitment.

• Revised Collection Management Policy report
• Safety and Conduct of Children in the Library Policy report
• Display Policy report
• 2021 Budget update from Finance Committee
• COVID-19 Work Plan report

The Grimsby Public Library Board approved a revised Collection Management Policy, a revised Display Policy, and a revised Policy Review timetable. Alyssa Seul was acclaimed as Board Chair for a two-year term. The board also received reports on the Summer Reading Club, COVID-19 work plan, and monthly budget, and tabled a report on Safety and Conduct of Children in the Library for further discussion at the next meeting.

• Alyssa Seul acclaimed as Board Chair for two-year term
• Approved revised Collection Management Policy as amended
• Approved revised Display Policy
• Approved revised Policy Review timetable
• Received Evergreen Report for information
• Received Librarian's and Statistical reports
• Approved monthly budget report
• Tabled Safety and Conduct of Children in the Library report to next meeting

Committee of the Whole

The Committee of the Whole will consider routine consent items including the 2021 interim tax levy and tax rates, and borrowing for current expenditures. Reports cover the 2020 operating Q4 forecast, COVID-19 response options for the downtown commercial core, and 2020 accomplishments on strategic priorities. A delegation on inclusive practices and a motion on regulating height and density in mixed-use developments are also on the agenda.

• 2021 Interim Tax Levy and Tax Rates (Report FIN 21-01)
• 2021 Borrowing for Current Expenditures (Report FIN 21-02)
• COVID-19 Rapid Response Options for Grimsby's Downtown Commercial Core (Report ED 21-01)
• Grimsby GO Station Secondary Plan (Report PA 21-02)
• Responsible Growth – Regulating Height and Density in Mixed-Use Developments

Council

Grimsby Council is meeting to hear delegations from property owners regarding a heritage designation decision from December 21, 2020, and to consider several by-laws, including new parking restrictions on Winston Road and the appointment of a municipal law enforcement officer. The agenda also includes routine items such as minutes approval and a confirming by-law.

• Delegations from Harry Devries and Fred Losani, and Rick and Helen McGregor, re: Committee of the Whole Resolution CW-20-112 (heritage process)
• By-law 21-02: amend by-law 16-82 to add parking restrictions along Winston Road between Windward Drive and Hunter Road
• By-law 21-01: appoint a Municipal Law Enforcement Officer and Property Standards Officer
• By-law 21-03: confirming by-law to ratify council resolutions

Grimsby Council approved the December 21, 2020 minutes and passed by-laws 21-01 (appointing a Municipal Law Enforcement Officer and Property Standards Officer) and 21-02 (adding parking restrictions on Winston Road). A motion to lift Resolution CW-20-112 for separate consideration was defeated in a recorded vote. The meeting was largely procedural, with no major policy decisions.

• Approved agenda (C-21-001)
• Received delegations from Harry Devries/Fred Losani and Rick/Helen McGregor (C-21-002, C-21-003)
• Defeated motion to lift Resolution CW-20-112 for separate consideration (recorded vote: 3 yes, 7 no)
• Approved Committee of the Whole and Council minutes of December 21, 2020 (C-21-005)
• Passed By-law 21-01 appointing Municipal Law Enforcement Officer and Property Standards Officer (C-21-006, C-21-007)
• Passed By-law 21-02 adding parking restrictions on Winston Road between Windward Drive and Hunter Road (C-21-006, C-21-007)
• Passed confirming by-law 21-03 (C-21-008, C-21-009)