Grimsby public meetings in 2025

Property Standards Committee and Committee of Adjustment

The committee will hear an appeal of Property Standards Order No. 2025-593 for the property at 21 Nelles Road North. It will also consider two minor variance applications: A33-25 for 17 Hunter Road and A34-25 for 689 Ridge Road West. The meeting includes standard procedural items such as call to order and disclosure of interest.

• Property Standards Appeal Hearing – Order No. 2025-593, 21 Nelles Road North
• Minor Variance A33-25 – 17 Hunter Road
• Minor Variance A34-25 – 689 Ridge Road West

The committee approved the meeting agenda and the minutes from the November 18, 2025 meeting. It extended the compliance date for Property Standards Order No. 2025‑593 to 30 June 2026. It approved Minor Variance A33‑25 for 17 Hunter Road and Minor Variance A34‑25 for 689 Ridge Road West with conditions. The next Committee of Adjustment meeting was set for 20 January 2026.

• Approved agenda for the meeting (CARRIED)
• Approved minutes of the November 18, 2025 meeting (CARRIED)
• Extended compliance date for Property Standards Order No. 2025‑593 to 30 June 2026 (CARRIED)
• Approved Minor Variance A33‑25 for 17 Hunter Road (CARRIED)
• Approved Minor Variance A34‑25 for 689 Ridge Road West with conditions (CARRIED)
• Scheduled next Committee of Adjustment meeting for 20 January 2026 (CARRIED)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will receive updates on the 2026 Active Living Fair, construction and move‑in progress at the Major Refrigeration Peach King Centre, and continue work on its work plan for the new year. The committee will also discuss a name change for the Grimsby Senior's Club and review a presentation that was provided to the Community Services Committee.

• Active Living Fair update – further updates for 2026 event
• Major Refrigeration Peach King Centre – construction and move‑in progress
• Age Friendly Advisory Committee work plan – continued development
• Grimsby Senior's Club – name change and next steps
• Recap of presentation to Community Services Committee by Grimsby Seniors Club

A quorum was not reached by 9:45 a.m., so the Age Friendly Advisory Committee could not be called to order. All agenda items were deferred to the next meeting on January 20 2026. No decisions were made.

Grimsby Public Library Board

The Grimsby Public Library Board meeting on Dec 10, 2025 will consider several reports and policy drafts. Items for discussion include the Library Board Year in Review 2025, the 2025 Year End Report, and drafts of the Employee Code of Conduct, Author Series, and Inclement Weather and Unscheduled Closure policies. The board will also receive updates on the GLaM Gala, the OLA Super Conference 2026, and committee activities such as the Santa Clause Parade recap and CEO one‑year review.

• Employee Code of Conduct Policy Draft 1
• Inclement Weather and Unscheduled Closure Policy Draft 2
• Author Series Draft 3
• GLaM Gala Summary Report
• OLA Super Conference 2026

The Grimsby Public Library Board approved its agenda and consent agenda items. It accepted several informational reports and approved drafts of the Author Series and Inclement Weather policies. The board also approved awarding the 2026‑2030 Library Strategic Plan to NordCity and delegated authority to negotiate a contract not to exceed $40,000 before taxes.

• Approved agenda (GPL-25-122) – CARRIED
• Approved consent agenda (minutes, statistics, staff activity, budget, newsletter) – CARRIED
• Accepted Library Board Year in Review 2025 – CARRIED
• Received 2025 Year End Report – CARRIED
• Received Employee Code of Conduct Policy Draft 1; staff to report Draft 2 – CARRIED
• Approved Author Series Draft 3 – CARRIED
• Approved Inclement Weather and Unscheduled Closure Policy Draft 2 – CARRIED
• Approved awarding 2026‑2030 Library Strategic Plan to NordCity and delegated authority to negotiate contract up to $40,000 – CARRIED

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will meet to discuss heritage property grant recommendations. The agenda also includes updates on mapping heritage sites and a year-end update.

• H.R. 25-27 - Heritage Property Grant Recommendations
• Mapping Grimsby's Heritage Sites update
• Year End Update

The Grimsby Heritage Advisory Committee received several reports and updates, including an introduction from the Director of Planning & Development Services and a mapping of heritage sites. It approved the meeting agenda and accepted the minutes from the October 27 meeting. The committee also approved the 2025 Heritage Property Grant recommendations, authorizing grant agreements with the town.

• Received introduction from Director Kirsten McCauley (Carried)
• Approved the December 9, 2025 agenda (Carried)
• Accepted October 27, 2025 meeting minutes (Carried)
• Received year‑end update (Carried)
• Received mapping of Grimsby's heritage sites (Carried)
• Approved Heritage Property Grant recommendations and applicant agreements (Carried)

Art Gallery Special Purpose Advisory Committee

The committee will meet to receive the minutes from the October 15, 2025 meeting. The primary agenda item is the review of the December 2025 Art Gallery Curator Report.

• Receipt of October 15, 2025 meeting minutes
• Review of DCS-25-47 Art Gallery Curator Report - December 2025

The committee resolved that Member D. Errampalli would serve as Acting Chair for the meeting. The agenda for the December 4, 2025 meeting was approved. The minutes from the October 15, 2025 meeting were received. The curator’s December 2025 report was received for information.

• Member D. Errampalli appointed Acting Chair (carried)
• Agenda approved (carried)
• October 15, 2025 minutes received (carried)
• December 2025 curator report received for information (carried)

Special Council Meeting

Council will receive a presentation and discuss a final recommendation report regarding a Shared Fire Services Review. The meeting includes a closed session to discuss an implementation plan.

• Shared Fire Services Review presentation by consultant Rick Monkman
• Discussion of the Shared Fire Services Review Final Recommendation Report
• Closed session regarding an Implementation Plan
• By-law 25-74 to adopt and ratify matters dealt with by Council resolution

The council received the Shared Fire Services Review final report and approved Option 1, ending the shared Fire Chief arrangement and directing staff to develop transition plans. A closed‑session meeting was authorized to discuss the implementation plan, and the information from that session was later received and approved in open session. By‑law 25‑74 was introduced, read, considered, and passed. All agenda items were approved.

• Approved agenda (C‑23‑267) – carried
• Received JFSAC minutes of Oct 8 2025 (C‑23‑268) – carried
• Received Shared Fire Services presentation (C‑23‑269) – carried
• Approved Option 1 to dissolve shared Fire Chief model (C‑23‑270) – Yes 8, No 1
• Authorized closed‑session to discuss Fire Services Implementation Plan (C‑23‑271) – carried
• Received closed‑session information and approved direction to staff (C‑23‑272) – carried
• Introduced, read first time, considered, and passed By‑law 25‑74 (C‑23‑273) – carried

Council Meeting

The Grimsby Town Council will consider several by‑laws, including By‑law 25‑69 to establish water and wastewater rates, By‑law 25‑70 for the 2026 interim tax levy, By‑law 25‑71 to authorize borrowing, and By‑law 25‑72 for 2026 user fees. The agenda also includes a discussion of the Province of Ontario Blue Box transition for downtown recycling and a branding project discovery report (DCS‑25‑51). These items will be voted on during the December 1, 2025 meeting.

• By‑law 25‑69 – establish water and wastewater rates
• By‑law 25‑70 – 2026 interim tax levy
• By‑law 25‑71 – authorize borrowing for 2026 expenditures
• By‑law 25‑72 – 2026 user fees
• Branding Project – Discovery Report (DCS‑25‑51)

The council passed by‑laws 25‑69 to 25‑72 establishing water and wastewater rates, the 2026 interim tax levy, borrowing authority and consolidated user fees. It also approved a one‑year curb‑side recycling service for downtown businesses at a cost of $44,374. A motion to monitor the Unanimous Shareholders Agreement was defeated 4‑5.

• Approved by‑laws 25‑69 to 25‑72 establishing water/wastewater rates, 2026 interim tax levy, borrowing authority and consolidated user fees (C‑25‑263, carried)
• Approved $44,374 one‑year curb‑side recycling collection service for 49 downtown properties (C‑25‑261, carried)
• Approved Branding Project recommended brand direction and attributes (C‑25‑255, carried)
• Endorsed TOES Niagara Human Trafficking Prevention Code of Conduct and became signatory (C‑25‑262, carried)
• Defeated motion to monitor compliance of the Unanimous Shareholders Agreement (Yes 4, No 5, defeated)
• Approved agenda as amended (C‑25‑253, carried)
• Received and approved Age Friendly Advisory Committee endorsement package (C‑25‑259, carried)
• Approved closed‑session OLT update for 38 Morrison Crescent (C‑25‑264, carried)

Finance Committee

The Finance Committee is meeting to review 2026 user fees and charges, the 2026 interim tax levy, and borrowing for current expenditures. The body will also discuss the 2025 external audit plan and cost updates for the Peach King Centre expansion.

• 2026 Consolidated User Fees and Charges update (FIN-25-51)
• 2026 Interim Tax Levy (FIN-25-63)
• 2026 Borrowing for Current Expenditures (FIN-25-60)
• Peach King Centre Expansion cost updates (FIN 25-53 and FIN-25-64)
• Grimsby Community Development Grant Program 2026 recipients (FIN-25-59)

The Finance Committee approved the 2026 draft consolidated user fees and directed staff to draft the supporting by‑law. It also approved the by‑law for the 2026 interim tax levy, set installment dates, and authorized a $15.3 M temporary borrowing to be presented to Council. Funding was approved for the 2026 Community Development Grant projects and the resignation of a committee member was accepted. The Committee recommended a long‑term financial planning report for February 2026.

• Approved agenda for the meeting (FC-25-057) – carried
• Approved 2026 Draft Consolidated User Fees and Charges and directed staff to prepare by‑law for Council (FIN-25-51) – carried
• Approved by‑law for 2026 Interim Tax Levy and set installment dates March 6 2026 and May 1 2026 (FIN-25-62) – carried
• Approved borrowing by‑law authorizing temporary borrowing of $15,300,000 to be presented to Council on Dec 1 2025 (FIN-25-60) – carried
• Approved funding for selected projects under the 2026 Grimsby Community Development Grant Program (FIN-25-59) – carried
• Accepted resignation of Finance Committee member Thomson (FC-25-072) – carried
• Recommended staff prepare a long‑term financial planning report for the Committee by Feb 2026 (FIN-25-55) – carried
• Received KPMG 2025 Audit Planning Report for information (FIN-25-62) – carried

Public Works Committee

The Public Works Committee will hear a presentation from a resident requesting a school safety zone and traffic‑calming measures on Kidd Avenue. The committee will also consider endorsements of several operational plans, including the 2025 Stormwater QMS, Roads QMS, Salt Management Plan (2025‑2026), and Winter Control Manual (2025‑2026). An update on the Downtown Reimagined project will be provided. All items are for discussion and possible approval at this meeting.

• Presentation: Request for School Safety Zone and Traffic Calming on Kidd Avenue
• Endorsement of 2025 Stormwater QMS Operational Plan
• Endorsement of 2025 Roads QMS Operational Plan
• Endorsement of 2025‑2026 Salt Management Plan
• Endorsement of 2025‑2026 Winter Control Manual

The Public Works Committee approved its agenda and received the October 29 minutes. It accepted a delegation from Kidd Avenue residents and asked Council to direct staff to review a traffic‑calming warrant. The Committee endorsed the Stormwater QMS Operational Plan, authorizing the Mayor to sign, and also recommended endorsement of the Roads QMS Operational Plan, the Salt Management Plan, and the Winter Control Manual. Several reports were received for information only.

• Approved agenda (CARRIED)
• Received October 29 minutes (CARRIED)
• Accepted Kidd Avenue delegation and requested traffic‑calming warrant review (CARRIED)
• Recommended Council endorse Stormwater QMS Operational Plan and authorize Mayor to sign (CARRIED)
• Recommended Council endorse Roads QMS Operational Plan and authorize Mayor to sign (CARRIED)
• Recommended Council re‑endorse Salt Management Plan and endorse updated Activities Matrix (CARRIED)
• Recommended Council endorse Winter Control Manual (CARRIED)
• Received drinking water and risk assessment reports for information (CARRIED)

Community Services Committee

The Grimsby Community Services Committee will discuss the Gymnasium Allocation Policy (DCS-25-46) and consider its approval. It will also receive an update on the Peach King Centre expansion and renovation (DCS-25-48), review the 2025 Community Project Grant Program recipients (DCS-25-49), and hear a department update for November 2025 (DCS-25-50). Additional items include a museum information report (DCS-25-45) and a presentation from the Grimsby Seniors Club Advisory Committee.

• Gymnasium Allocation Policy Approval – DCS-25-46
• Peach King Centre Expansion and Renovation – Project Update – DCS-25-48
• Community Project Grant Program 2025 Recipients – DCS-25-49
• Community Services Department Update – November 2025 – DCS-25-50
• Grimsby Museum Information Report – November 2025 – DCS-25-45

The Community Services Committee approved its agenda and accepted previous meeting minutes. It received reports and delegations for information, including the Grimsby Museum and Peach King Centre updates. The committee recommended that Council approve the Gymnasium Allocation Policy and all projects under the 2025 Community Project Grant Program. All resolutions were carried.

• Approved agenda (CS-25-044)
• Approved receipt of previous minutes (CS-25-045)
• Received Seniors Club Advisory Committee delegation for information (CS-25-046)
• Received Grimsby Museum Information Report for information (CS-25-047)
• Recommended Council approve Gymnasium Allocation Policy (DCS-25-46)
• Received Peach King Centre Expansion update for information (DCS-25-48)
• Recommended Council approve all 2025 Community Project Grant projects (DCS-25-49)
• Received Community Services Department update for information (DCS-25-50)

Special Council Meeting

The Grimsby Special Council will discuss the 2026 Budget and Required Legislative Reporting (FIN-25-58) and consider three budget amendment requests for landscaping improvements, a Home Based Entrepreneurial Hub, and WSIB. The meeting also includes a vote on By-law 25-68 to confirm and ratify matters previously approved by council.

• FIN-25-58 – 2026 Budget and Required Legislative Reporting
• Landscaping Improvements – 2026 Proposed Budget Amendment Request
• Home Based Entrepreneurial Hub – 2026 Proposed Budget Amendment Request
• WSIB – 2026 Proposed Budget Amendment Request
• By-law 25-68 – Confirming By-law to adopt, confirm, and ratify council resolutions

The council approved the 2026 budget reporting requirements and a $100,000 Community Development Grant funded from the year‑end surplus. It reduced the Town Hall/Peach King Centre landscaping budget to $20,000, adopted a Schedule 1 WSIB status for 2026, and passed By‑law 25‑68. A proposal to remove a $25,000 Home Based Entrepreneurial Hub project was defeated.

• Approved agenda for the special meeting (C‑25‑247) – carried
• Received FIN‑25‑58 report, approved reporting requirements and $100,000 grant – carried
• Reduced Landscaping Improvements budget from $40,000 to $20,000 (Project #600004) – carried
• Defeated removal of $25,000 Home Based Entrepreneurial Hub project (4‑5 vote) – defeated
• Adopted Schedule 1 WSIB status for 2026, using $100,000 WSIB funds and $320,000 from Tax Stabilization Reserve – carried
• Introduced and passed By‑law 25‑68 – carried

Planning and Development Committee

The Planning and Development Committee will meet on November 19, 2025. The committee will discuss the Official Plan Consolidation (PA‑25‑35) and the Zoning By‑law 14‑45 Consolidation (PA‑25‑36) as outlined in the attached reports. The agenda also includes routine items such as approval of the agenda, receipt of previous minutes, and other business.

• PA‑25‑35 – Official Plan Consolidation (discussion report)
• PA‑25‑36 – Zoning By‑law 14‑45 Consolidation (discussion report)
• Receipt of Planning and Development Committee minutes (Oct 15 2025)
• Receipt of Grimsby Heritage Advisory Committee minutes (Oct 27 2025)
• Other business (no specific items listed)

The Planning and Development Committee approved its meeting agenda. It accepted the minutes from the October 15 Planning and Development Committee meeting and the October 27 Heritage Advisory Committee meeting. The committee received the Official Plan Consolidation report and the Zoning By-law 14-45 Consolidation report for information. No other business was conducted.

• Approved agenda (carried)
• Approved receipt of October 15 and October 27 minutes (carried)
• Received Official Plan Consolidation report for information (carried)
• Received Zoning By-law 14-45 Consolidation report for information (carried)

Age Friendly Advisory Committee

The committee is reviewing updates on senior-focused initiatives and infrastructure. Discussions include the application for World Health Organization Age Friendly Designation and planning for upcoming community events.

• Peach King Centre expansion timeline and program transition considerations
• Active Living Fair scheduled for March 6 at the Peach King Centre
• Workorder for accessible stairs and signage at Centennial Park for the Wind Phone
• Application process update for World Health Organization Age Friendly Designation
• Planning for an Age Friendly Information Session on April 15, 2026

The Age Friendly Advisory Committee approved its agenda and received the October 21 minutes. It accepted several informational updates, including Social Prescribing, the Active Living Fair, and the Peach King Centre expansion. The committee adopted a recommendation that Council direct staff to assess the feasibility of adding accessible parking spaces at Centennial Park and include the motion in the Council endorsement package.

• Approved agenda (AF-25-040) – CARRIED
• Received October 21 minutes (AF-25-041) – CARRIED
• Received Social Prescribing update (AF-25-042) – CARRIED
• Received Active Living Fair update (AF-25-043) – CARRIED
• Recommended Council feasibility study for accessible parking at Centennial Park (AF-25-045) – CARRIED
• Received World Health Organization Age Friendly Designation update (AF-25-046) – CARRIED
• Received Peach King Centre Expansion update (AF-25-048) – CARRIED
• Received 55+ Program Survey Results analysis (AF-25-049) – CARRIED

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One is for the property at 20 Teeter Place (application A31-25). The other is for 200 Mud Street West (application A32-25). The committee will review the applications and related comments before deciding.

• Minor variance A31-25 – 20 Teeter Place
• Minor variance A32-25 – 200 Mud Street West

The Committee of Adjustment approved the meeting agenda and the minutes from the October 21, 2025 meeting. It also approved Minor Variance Application A31-25 for 20 Teeter Place and Minor Variance Application A32-25 for 200 Mud St West, the latter with advisory conditions. No other actions were taken.

• Approved agenda (motion by Adam Mottershead, seconded by Dylan Bailey) – carried
• Approved October 21, 2025 minutes (motion by Fabia Billing, seconded by Adam Mottershead) – carried
• Approved Minor Variance A31-25 for 20 Teeter Place – carried
• Approved Minor Variance A32-25 for 200 Mud St West with conditions – carried

Council Meeting

Council will discuss updates regarding Bill 60 (Fighting Delays, Building Faster Act) and consider an amendment to the Animal Care and Control By-law. The meeting includes presentations from the Niagara Regional Police and a resident regarding the Beamer Conservation Area.

• By-law 25-66: Amendment to the Animal Care and Control By-law
• Discussion on Bill 60 - Fighting Delays, Building Faster Act (PA-25-39)
• Niagara Regional Police general updates presentation
• Presentation by Marilyn McCrea regarding Beamer Conservation Area
• Notice of Motion from Councillor Davoli regarding Unanimous Shareholders’ Agreement compliance

The council voted to file an Integrity Commissioner complaint against Councillor Baradziej after repeated absences. It also approved amendments to the Animal Care and Control By-law and gave leave to introduce By-law 25-67. The Rules of Procedure were temporarily suspended to discuss a Greenbelt reimbursement motion, and the town’s comments on Bill 60 were received for submission to the province.

• Approved filing Integrity Commissioner complaint against Councillor Baradziej (6-2)
• Approved amendment to Animal Care and Control By-law 25-66 (carried)
• Approved leave to introduce and pass By-law 25-67 (carried)
• Temporarily suspended Rules of Procedure to discuss Greenbelt reimbursement (7-2)
• Received Niagara Regional Police presentation (carried)
• Received Grimsby Public Library and Committee of Adjustment board minutes (carried)
• Adopted minutes from November 3 Council, November 10 Corporate Services Committee, and November 10 Special Council (carried)
• Received report on Bill 60 and resolved to submit comments to the Province (carried)

Grimsby Green Advisory Committee

The committee will discuss the next deliverable in its workplan and review updates on bike rack locations and website content for green initiatives. The meeting also includes a report on the planting of 67 trees in local parks.

• Discussion of the next task in the Committee's Workplan
• Update on bike rack locations
• Update on website content for green initiatives
• Report on 67 trees planted at Denick Park, Pinewood Park, Victoria Terrace, Merrit Park, Kingsway Park, Steve McDonnell Dog Park, and Town Hall
• Identification of grants and community engagement for future tree planting

The Grimsby Green Advisory Committee approved its meeting agenda and appointed Member Friesen as chair. It accepted the minutes from the October 9, 2025 meeting. The committee also received updates on bike rack locations, the town’s green‑initiative website, and the tree‑planting budget.

• Approved agenda (carried)
• Approved Member Friesen as chair (carried)
• Accepted October 9, 2025 minutes (carried)
• Received updates on bike rack locations, website content, and tree‑planting budget (carried)

Grimsby Public Library Board

The Grimsby Public Library Board will meet to approve the 2026 library closure schedule. Members will also discuss the next steps for a feasibility study public presentation and evaluate short-term items from that study.

• Approval of 2026 Library Closures
• Feasibility Study next steps for public presentation
• Author Series Policy final draft
• Inclement Weather and Unscheduled Closure Policy draft 1
• Introduction of Anthony Jones, New Marketing and Communications Coordinator

The Grimsby Public Library Board approved the closure of the library on the proposed 2026 statutory holidays, including the Staff Development Day and the Christmas closure period. The Board also approved adjusted summer operating hours for 2026 as presented. Additionally, the Board directed the CEO & Chief Librarian to develop a report on service delivery models (lockers, kiosks, outreach van) for the February 11 meeting.

• Approved 2026 library holiday closures and adjusted summer hours (CARRIED)
• Directed CEO & Chief Librarian to develop service delivery models report for Feb 11 (CARRIED)
• Approved consent agenda as amended (CARRIED)
• Approved October 2025 Fundraising and Events Committee minutes (CARRIED)
• Approved October 2025 Statistics Report (CARRIED)
• Approved October 2025 Staff Activity Report (CARRIED)
• Approved October 2025 Newsletter (CARRIED)
• Approved October 2025 Budget Report (CARRIED)

Corporate Services Committee

The Corporate Services Committee will review the Use of Corporate Resources for Election Purposes Policy (TC-25-20) and the Animal Control Services by-law (BYL-25-05). A staff memo on providing voting services for the 2026 municipal election will also be considered. No decisions are recorded in the agenda.

• TC-25-20 – Use of Corporate Resources for Election Purposes Policy (review of revised and previous versions)
• BYL-25-05 – Animal Control Services (review of amendment by-law)
• Staff Memo – Provision of Voting Services for the 2026 Municipal Election

The Corporate Services Committee approved its agenda and accepted the September 15 minutes. It recommended that Council approve the Use of Corporate Resources for Election Purposes Policy. It also recommended awarding the animal control services contract to the Humane Society of Greater Niagara and passing a draft amendment to the town's Animal Care and Control By‑law. A staff memo on voting services for the 2026 election was received for information.

• Approved agenda (COR-25-024) – carried
• Received September 15, 2025 minutes (COR-25-025) – carried
• Recommended Council approve Use of Corporate Resources for Election Purposes Policy (TC-25-20) – carried
• Recommended awarding animal control services contract to Humane Society of Greater Niagara (BYL-25-05) – carried
• Recommended passing draft amendment to the Animal Care and Control By‑law – carried
• Received staff memo on provision of voting services for 2026 municipal election – carried

Special Council Meeting

The council will review the 2026 Consolidated Budget Report, including operating, water and wastewater rates, capital budget, and survey results. It will also consider By-law 25-65, which is intended to adopt, confirm, and ratify matters previously dealt with by council resolutions. The meeting includes standard procedural items such as a call to order, land acknowledgement, and disclosure of pecuniary interests.

• FIN-25-57 – 2026 Consolidated Budget Report
• Appendix A – 2026 Operating Budget Summary
• Appendix B – 2026 Water and Wastewater Rates
• Appendix C – 2026 Capital Budget Summary
• By-law 25-65 – Confirming By-law

The council approved the meeting agenda (C-25-231). It received the 2026 Consolidated Budget Report (FIN-25-57). The council gave leave to introduce By-law 25-65, read it a first time, considered it, and passed it. The meeting adjourned at 6:52 p.m.

• Approved agenda for special council meeting (C-25-231)
• Received 2026 Consolidated Budget Report (FIN-25-57)
• Introduced and passed By-law 25-65 (first reading)

Grimsby Economic Development Advisory Committee

The Economic Development Advisory Committee will receive updates on several ongoing projects. Topics include the construction of a 122,000 sq ft ATCO Structures & Logistics building that is being expanded to 200,000 sq ft at the Grimsby Innovation Park, the near‑completion of the Anatolia Business Park site plan, the Grimsby Tourism Strategy presented to Council with no funding allocated, and the recent Business Ambassadors event supporting the McNally House Hospice.

• Grimsby Innovation Park – 122,000 sq ft industrial building for ATCO Structures & Logistics under construction, expanding to 200,000 sq ft facing the QEW
• Anatolia Business Park – site plan agreement almost complete; 650,000 sq ft development expected to create ~500 jobs, construction anticipated Spring 2026
• Grimsby Tourism Strategy – presented to Council on November 3 2025; no funding allocated for implementation
• Business Ambassadors – over 140 local businesses participated; proceeds to be donated to McNally House Hospice before Christmas
• Vacant Land Prospects – staff working with two investors on potential purchase of two green‑field industrial parcels

The Grimsby Economic Development Advisory Committee approved its meeting agenda, accepted the September 4, 2025 minutes, and received updates on ongoing economic projects for information. No other motions were denied or tabled.

• Approved agenda (ED-25-033) – CARRIED
• Received September 4, 2025 minutes (ED-25-034) – CARRIED
• Received ongoing project updates (ED-25-035) – CARRIED

Council Meeting

Council will review a new tourism strategy for 2026-2031 and hear a presentation from the Context Research Group. The body is also considering heritage designations for two local properties.

• Discussion of Grimsby Tourism Strategy 2026-2031
• By-law 25-62: Heritage designation for 24 Auditorium Circle
• By-law 25-63: Heritage designation for 88 Main Street East
• Resolution by Councillor Vardy regarding Beamer Conservation Area
• Presentation by Context Research Group on Tourism Strategy

The council endorsed the Grimsby Tourism Strategy 2026‑2031 and directed staff to implement the short‑term quick‑win actions identified in the report (vote 8‑1). It approved heritage designation by‑laws for 88 Main Street East and 24 Auditorium Circle and requested written clarification from the NPCA on improvements to Beamer Conservation Area. The council also approved endorsement packages from the Green and Heritage Advisory Committees and adopted several previous meeting minutes.

• Endorsed Grimsby Tourism Strategy 2026‑2031 and ordered staff to implement quick‑win actions (8‑1)
• Approved heritage designation by‑laws for 88 Main Street East and 24 Auditorium Circle (CARRIED)
• Requested NPCA provide written clarification on Beamer Conservation Area improvements (CARRIED)
• Approved Council Endorsement Packages from Grimsby Green and Heritage Advisory Committees (CARRIED)
• Received minutes of Grimsby Green and Heritage Advisory Committee meetings (CARRIED)
• Adopted previous Council, Community Services, and Public Works minutes (CARRIED)
• Approved agenda amendment to consider Tourism Strategy item (CARRIED)
• Granted leave to introduce and read first time By‑law 25‑64 (CARRIED)

Public Works Committee

The Public Works Committee is meeting to discuss the endorsement of operational plans for drinking water and wastewater quality management systems. The committee will also receive a general department update for October 2025.

• Endorsement of 2025 Drinking Water QMS Operational Plan (DPW-25-20)
• Endorsement of 2025 Wastewater QMS Operational Plan (DPW-25-21)
• Public Works Department Update - October 2025 (DPW-25-23)

The Public Works Committee approved its agenda and accepted the July 30 minutes. It endorsed the 2025 Drinking Water QMS Operational Plan, authorized the mayor to sign it, and endorsed the Drinking Water QMS Policy Statement. It also endorsed the 2025 Wastewater QMS Operational Plan, authorized the mayor to sign it, and endorsed the Wastewater QMS Policy Statement. The committee received a Public Works Department update for information.

• Approved agenda (PW-25-032) – carried
• Received July 30 minutes (PW-25-033) – carried
• Endorsed Drinking Water QMS Operational Plan and authorized mayor to sign – carried
• Endorsed Wastewater QMS Operational Plan and authorized mayor to sign – carried
• Received Public Works Department Update (PW-25-036) for information – carried

Community Services Committee

The Community Services Committee will review reports on local recreation and community facilities. Discussion items include the 2026 locations for the Farmers Market and Happening in Grimsby, as well as a refrigeration plant replacement for the Peach King Centre.

• Peach King Centre Refrigeration Plant Replacement (DCS-25-44)
• Grimsby Farmers Market and Happening in Grimsby 2026 Locations (DCS-25-42)
• Summer Camp and Aquatics Report 2025 (DCS-25-41)
• Grimsby Museum Information Report (DCS-25-40)
• Community Services Department Update (DCS-25-43)

The Community Services Committee approved its agenda and accepted several informational reports, including the museum, summer camp, farmers market, and department updates. It also recommended that Option 4B for the Peach King Centre refrigeration plant replacement be forwarded to the 2026 budget process, with Option 1 as an alternative. All motions were carried.

• Approved agenda (CS-25-037) – carried
• Approved receipt of previous minutes (CS-25-038) – carried
• Received Grimsby Museum Information Report (CS-25-039) – carried
• Received Summer Camp and Aquatics Report (CS-25-040) – carried
• Received Grimsby Farmers Market 2026 Events Report (CS-25-041) – carried
• Received Community Services Department Update (CS-25-042) – carried
• Recommended Option 4B for Peach King Centre Refrigeration Plant Replacement (CS-25-043) – carried

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will discuss a recommendation to amend the heritage designation by‑law for 133 Main Street East. It will also consider a heritage permit application for 2 5th Street and demolition requests for 447 Elizabeth Street and 21 Kerman Avenue. A memorandum on a proposed Ontario Heritage Act regulation concerning archaeology exemption criteria will be presented.

• H.R. 25-22 – Heritage Permit Application – 2 5th Street
• H.R. 25-23 – Demolition Request – 447 Elizabeth Street
• H.R. 25-24 – Demolition Request – 21 Kerman Avenue
• H.R. 25-25 – Recommendation Report to amend designation by‑law – 133 Main Street East
• Memorandum – Proposed Regulation under the Ontario Heritage Act – Archaeology Exemption Criteria

The Grimsby Heritage Advisory Committee approved a heritage permit for 2 5th Street with specific conditions, and approved demolition requests for 447 Elizabeth Street and the modern garage at 21 Kerman Avenue. It also recommended removing 21 Kerman Avenue from the Municipal Heritage Register and adopting protective measures for Phase 1 heritage properties while suspending Phase 2 of the Heritage Conservation District plan. Additional actions included a plaque recommendation for Kerman Avenue and an amendment to the designation by‑law for 133 Main Street East.

• Approved heritage permit for 2 5th Street with conditions (CARRIED)
• Approved demolition request for modern garage at 447 Elizabeth Street (CARRIED)
• Recommended removal of 21 Kerman Avenue from Municipal Heritage Register (CARRIED)
• Recommended creation of commemorative plaque for Kerman Avenue (CARRIED)
• Approved amendment to Designation By‑law for 133 Main Street East (CARRIED)
• Recommended suspension of Heritage Conservation District Phase 2 and protection of Phase 1 properties via individual designation (CARRIED)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will receive updates on Links2Wellbeing social prescribing, the Niagara Older Adults Alliance upcoming meeting, the OACAO Active Living Fair, the Ontario AFC Network Exchange newsletter, and the SALC Survey. It will continue its standing agenda items by brainstorming an action plan and discussing recommendations to make the 2026 municipal election age‑friendly. The meeting also includes routine items such as approving the agenda and receiving previous minutes.

• Links2Wellbeing: Social Prescribing for Older Adults Update (information item)
• Niagara Older Adults Alliance – upcoming meeting on Nov 5, 2025 (information item)
• OACAO Active Living Fair (information item)
• Ontario AFC Network Exchange – October 2025 newsletter (information item)
• Standing agenda item – brainstorming an Action Plan

The Age Friendly Advisory Committee approved its meeting agenda and accepted the minutes from the July 15, 2025 meeting. It also formally received informational updates on the Links2Wellbeing program, the Niagara Older Adults Alliance meetings, the OACAO Active Living Fair, the Ontario AFC Network Exchange newsletter, and the Seniors Active Living Centre survey. All resolutions were carried.

• Approved agenda (AF-25-033)
• Approved receipt of July 15 minutes (AF-25-034)
• Received Links2Wellbeing update (AF-25-035)
• Received Niagara Older Adults Alliance update (AF-25-036)
• Received OACAO Active Living Fair update (AF-25-037)
• Received Ontario AFC Network Exchange newsletter (AF-25-038)
• Received Seniors Active Living Centre Survey update (AF-25-039)

Committee of Adjustment

The Committee of Adjustment will review a minor variance application for a property at 237 Woolverton Road. The meeting also includes a closed session for an educational workshop regarding Additional Residential Units (ARUs).

• Minor Variance application A29-25 for 237 Woolverton Road
• Educational Workshop on Additional Residential Units (Closed Session)

The Committee of Adjustment approved its agenda and the minutes from the August 19 meeting. It approved Minor Variance Application A29-25 for 237 Woolverton Road, adding specific archaeological and site‑security conditions. The committee held a closed‑session workshop on Additional Residential Units and then formally received the information in the open session.

• Approved agenda (CA-25-051) – carried
• Approved minutes from August 19, 2025 (CA-25-052) – carried
• Approved Minor Variance A29-25 for 237 Woolverton Road with conditions – carried
• Held closed‑session workshop on Additional Residential Units – carried
• Resolved that information from the closed session be received – carried

Council Meeting

The Grimsby Town Council meeting will discuss a feasibility study for the Grimsby Public Library and consider several resolutions, including a long‑term financial planning proposal. The council will also review a right‑of‑way by‑law and a notice of motion for the Beamer Conservation Area. By‑law 25‑61 will be adopted to confirm and ratify matters previously dealt with by council resolutions.

• Grimsby Public Library Feasibility Study presentation (Ashleigh Whipp, CEO and Chief Librarian; Deirdra Burke, Chair)
• Resolution: Long‑Term Financial Planning – Councillor Davoli
• Resolution: Right of Way By‑law – Councillor Charrois
• Notice of Motion: Beamer Conservation Area – Councillor Vardy
• By‑law 25‑61 – Confirming and ratifying council resolutions

The council approved its agenda, received a presentation on the Grimsby Public Library feasibility study, and adopted minutes from previous meetings. It moved into closed session to discuss Grimsby Power Inc. matters and then voted 6‑2 to suspend the Rules of Procedure to consider removing GPI/NPI reporting to the Finance Committee. A motion to amend the Finance Committee Terms of Reference to remove that reporting tied 4‑4 and was defeated. Staff were directed to report on a new Right‑of‑Way By‑law and leave was granted to introduce By‑law 25‑61.

• Approved agenda (C-25-209) – carried
• Received Grimsby Public Library Feasibility Study presentation (C-25-210) – carried
• Adopted minutes for Council Oct 6 and Planning & Development Committee Oct 15 (C-25-211) – carried
• Moved into closed session on Grimsby Power legal update and valuation (C-25-213) – carried
• Suspended Rules of Procedure to discuss removal of GPI/NPI reporting (C-25-215) – Yes 6, No 2, carried
• Amend Finance Committee Terms of Reference to remove GPI/NPI reporting (C-25-216) – tie 4‑4, defeated
• Resolved staff to report on creating a Right‑of‑Way By‑law (C-25-219) – carried
• Granted leave to introduce By‑law 25‑61 (C-25-220) – carried

Planning and Development Committee

The Planning and Development Committee will meet to discuss an update regarding the Official Plan process. The meeting also includes the receipt of minutes from the September 17, 2025, meeting.

• Discussion on PA-25-34 - Official Plan Process Update

The Grimsby Planning and Development Committee approved its October 15 agenda and accepted the September 17 minutes. It received the Official Plan Process Update report and the Grimsby NextGen Initiative presentation, both for information only.

• Approved agenda (carried)
• Received September 17 minutes (carried)
• Received Official Plan Process Update report (carried)
• Received Grimsby NextGen Initiative presentation (carried)

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee will receive the curator's October 2025 report, review the July 10, 2025 meeting minutes, and address any other business and announcements. No specific decisions are listed on the agenda.

• Receipt and review of July 10, 2025 meeting minutes
• Presentation of Art Gallery Curator Report – October 2025
• Land acknowledgement of treaty lands
• Call to Order and approval of agenda
• Announcements related to the committee’s scope

The Art Gallery Special Purpose Advisory Committee approved its meeting agenda (AG-25-010) and the minutes from the July 10, 2025 meeting (AG-25-011). It also adopted the October 2025 curator report (DCS-25-39) for information. No other motions were passed.

• Approved agenda (AG-25-010) – carried
• Approved July 10, 2025 minutes (AG-25-011) – carried
• Adopted curator report for information (DCS-25-39) – carried

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will meet to discuss several environmental and community projects. The agenda includes updates on community services and the committee's workplan.

• Appointment of Interim Chair
• Community Services Project Update
• Grimsby Green Advisory Committee Workplan
• Tree Planting Workshop
• Bike Rack Locations

The committee appointed Councillor Baradziej as Interim Chair until February 2026. It asked staff to study a dedicated Green Initiatives web page and to include that request in the Council endorsement package. It also recommended that staff create a list of priority bike‑rack locations and that money for those racks be included in the 2026 budget, with the motion forwarded to Council.

• Approved agenda for the October 9 meeting (CARRIED)
• Approved receipt of September 11 meeting minutes (CARRIED)
• Appointed Councillor Baradziej as Interim Chair until Feb 2026 (CARRIED)
• Requested staff report on feasibility of a Green Initiatives web page and include it in Council endorsement package (CARRIED)
• Recommended staff create a list of priority bike‑rack locations (CARRIED)
• Recommended inclusion of funding for priority bike racks in the 2026 budget (CARRIED)
• Included the bike‑rack recommendation motion in the Council endorsement package (CARRIED)

Grimsby Public Library Board

The Grimsby Public Library Board is meeting to review a feasibility study's short-term strategic recommendations and discuss facilities budget alignment. The board will also consider draft policies for strategic planning, a code of conduct, and an author series.

• Feasibility Study Short Term Strategic Focus Recommendations
• Facilities Budget Alignment with TOG Director of Finance Tony Del Monaco
• Strategic Planning Policy Draft 2
• Code of Conduct Policy Draft 2
• Author Series Policy Draft 1

The Board approved its agenda and consent agenda items. It endorsed the CEO’s short‑term strategic priorities and directed staff to develop plans for Council. The Board approved a one‑day temporary closure of the library on Friday, November 7, 2025 for the GLaM Gala. It also agreed to review drafts of the Strategic Planning Policy, Code of Conduct Policy and Author Series Policy.

• Agenda approved (CARRIED)
• Consent agenda items approved (CARRIED)
• Endorsed short‑term strategic priorities for feasibility study (CARRIED)
• Approved temporary library closure on Nov 7, 2025 for GLaM Gala (CARRIED)
• Directed staff to develop plans for Council presentation on Oct 20, 2025 (CARRIED)
• Resolved to review Strategic Planning Policy draft (CARRIED)
• Resolved to review Code of Conduct Policy draft (CARRIED)
• Resolved to review Author Series Policy draft (CARRIED)

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will consider the Shared Fire Services Review Recommendation Report (JFSAC‑25‑03) and the accompanying Grimsby‑Lincoln report. The meeting also includes routine items such as call to order, roll call, declarations of interest, and approval of agenda and previous minutes. No specific decisions are listed in the agenda.

• Review of Shared Fire Services Review – Recommendation Report (JFSAC‑25‑03)
• Review of Appendix A – Grimsby Lincoln Report to Committee – Final
• Approval of agenda
• Approval of previous minutes (August 13, 2025)
• Next meeting date to be confirmed

The committee approved its agenda and accepted the minutes from the August 13 meeting. It received the EMG presentation on the shared fire services review. The committee also accepted the review report for information and directed that the final report be forwarded to council meetings on December 3, 2025.

• Approved agenda (JFSAC-25-42) – carried
• Received August 13 minutes (JFSAC-25-43) – carried
• Received EMG presentation on shared fire services review (JFSAC-25-44) – carried
• Received shared fire services review report for information (JFSAC-25-45) – carried
• Directed final report be forwarded to council meetings on Dec 3 2025 (JFSAC-25-45) – carried

Council Meeting

The Grimsby Town Council meeting on October 6, 2025 will approve the agenda and adopt previous meeting minutes. Council will receive and review minutes from several boards and committees, including the Grimsby Public Library Board and the Committee of Adjustment. The council will discuss the 2026 council and committee meeting schedule (TC‑25‑19). Motions will be presented on a Right of Way By‑law and on long‑term financial planning, and a resolution will be considered on public access to reports and presentations.

• Adoption of previous minutes from September 2025 meetings
• Review of 2026 Council and Committee Meeting Schedule (TC‑25‑19)
• Resolution on public access to reports and presentations
• Notice of motion for Right of Way By‑law
• Notice of motion for long‑term financial planning

The council voted 5‑4 to adopt a resolution requiring all reports and presentations considered in open session to be posted with the agenda for public access. A motion to defer Councillor Charrois’ notice was defeated 6‑3. By‑law 25‑60 was introduced and passed. Several routine items such as the agenda, previous minutes, and board minutes were also approved.

• Approved agenda (C-25-200) – carried
• Adopted previous minutes (C-25-201) – carried
• Received board minutes (C-25-203) – carried
• Approved 2026 council schedule (C-25-204) – carried
• Received staff memo on public access (C-25-205) – carried
• Defeated deferral of Charrois’ notice (C-25-206) – defeated 3‑6
• Adopted transparency resolution for public access (C-25-207) – carried 5‑4
• Passed By‑law 25‑60 – carried

Finance Committee

The Grimsby Finance Committee will discuss several reports, including the 2026 User Fees and Charges Update, an updated WSIB Schedule 2 to Schedule 1 transition, a cost update for the Peach King Centre expansion, a review of capital budgeting practices, and a long‑term reserve and debt forecast. The meeting is scheduled for Thursday, October 2, 2025, from 6:00 p.m. to 8:00 p.m. at Town Hall Council Chambers, 160 Livingston Ave.

• FIN-25-51 – 2026 User Fees and Charges Update
• FIN-25-52 – WSIB Schedule 2 to Schedule 1 Transition – Updated
• FIN-25-53 – Peach King Centre Expansion Cost Update (September 2025)
• FIN-25-54 – Capital Budgeting Practices
• FIN-25-55 – Long‑Term Reserve and Debt Forecast

A quorum was not reached, so the meeting could not be called to order. All agenda items were deferred to the next Finance Committee meeting on November 27, 2025.

Special Council Meeting

The Grimsby Special Council will hold a closed education session on the Parks Master Plan, Transportation Master Plan, and Official Plan. In the open session, the council will consider By-law 25-59, which adopts, confirms, and ratifies matters previously dealt with by council resolutions. No other agenda items are listed.

• Closed education session on the Parks Master Plan, Transportation Master Plan, and Official Plan
• Consideration of By-law 25-59 to adopt, confirm, and ratify prior council resolutions

The council approved the meeting agenda (C-25-196). It moved into a closed education session on the Parks Master Plan, Transportation Master Plan and Official Plan (C-25-197). The council then accepted the information from that session (C-25-198) and introduced and passed By‑law 25‑59 (C-25-199).

• Agenda for Sep 29, 2025 meeting approved (C-25-196)
• Closed education session on parks, transportation and official plan authorized (C-25-197)
• Information from closed session received (C-25-198)
• By‑law 25‑59 introduced, read first time, considered and passed (C-25-199)

Community Services Committee

The Community Services Committee will review proposed road closures for the Santa Claus Parade and Remembrance Day, and discuss the final report and proposed 2026 rates for community services user fees.

• Grimsby Santa Claus Parade Road Closure 2025
• Remembrance Day Road Closure 2025
• Community Services User Fee Study - Final Report and Proposed 2026 Rates and Fees
• Peach King Centre Expansion and Renovation - Project Update
• Grimsby Museum Information Report – September 2025

The Community Services Committee approved an amendment to the agenda to consider the User Fee Study first. It accepted the minutes from previous meetings and received several informational reports. The committee recommended that Council approve the proposed 2026 service rates and endorse road closures for the Santa Claus Parade and Remembrance Day events. All motions were carried.

• Amended agenda to consider report DCS-25-37 first (carried)
• Accepted previous minutes from June and July meetings (carried)
• Received Grimsby Museum Information Report for information (carried)
• Received Community Services User Fee Study and recommended Council approve 2026 rates in principle (carried)
• Recommended Council endorse Santa Claus Parade road closure on Livingston Ave/Main St West Dec 6 2025 (carried)
• Recommended Council endorse Remembrance Day road closure on Main St West Nov 11 2025 (carried)
• Received Community Services Information Update for September 2025 (carried)
• Received Peach King Centre Expansion and Renovation Project Update (carried)

Council Meeting

Council will consider several new by-laws regarding administrative monetary penalties and fire department cost recovery. The meeting includes a discussion on representation at the Ontario Land Tribunal for a property at 38 Morrison Crescent.

• By-laws 25-53 and 25-54: Establishment and amendment of administrative monetary penalties
• By-law 25-55 and 25-56: Fire Department cost recovery fees and agreement with Fire Marque Incorporated
• PA-25-33: Representation at the Ontario Land Tribunal regarding 38 Morrison Crescent
• By-law 25-57: Agreement with the Minister of Transportation
• Resolution: Support for Grimsby Curling Club

The council approved the meeting agenda and adopted minutes from previous sessions. It received a delegation from the Grimsby Curling Club and ordered staff to prepare a feasibility report on the town acting as an intermediary for the club’s endowment. Several by‑laws (25‑53 to 25‑57 and 25‑58) were introduced, read, and passed. In an open‑session vote, council directed staff to retain legal counsel and alternate planning expertise for representation at the Ontario Land Tribunal, passing 8‑1.

• Approved agenda as amended (C‑25‑185) – carried
• Received Grimsby Curling Club delegation for information (C‑25‑186) – carried
• Ordered report on town acting as intermediary for Curling Club endowment (C‑25‑187) – carried
• Approved By‑laws 25‑53 to 25‑57 (administrative penalties and cost recovery) – carried
• Approved By‑law 25‑58 (administrative penalties) – carried
• Supported City of Thorold resolution on sexual offender registry (C‑25‑191) – carried
• Endorsed Grimsby Heritage Advisory Committee package (C‑25‑189) – carried
• Directed staff to retain legal counsel for OLT representation (C‑25‑194) – carried 8‑1

Grimsby Development Industry Liaison Task Force

The Grimsby Development Industry Liaison Task Force will meet on September 18, 2025 to consider a series of updates, including development charges, letters of credit, building permits, departmental restructuring, and plan updates. The agenda items are presented for discussion and information; no specific actions or approvals are listed. The meeting will also include announcements and scheduling of the next session in January 2026.

• Development Charges
• Letters of Credit/Surety Bonds Update
• Building Permits Update (January - June 2025)
• Planning and Development Department Restructuring
• Grimsby Official Plan and Transportation Master Plan Update

The task force approved the meeting agenda (DEV-25-003). No other motions were decided. All other items were informational updates and discussions.

• Approved agenda (DEV-25-003) (carried)

Planning and Development Committee

The Planning and Development Committee will hold a statutory public meeting to discuss proposed Official Plan and Zoning By-Law amendments for 13 Mountain Street and 19-23 Elm Street. The committee will also review a 2025 progress report for PA-25-32.

• Public meeting for Official Plan and Zoning By-Law Amendment at 13 Mountain Street and 19-23 Elm Street
• Discussion of PA-25-32 Progress Report 2025

The Planning and Development Committee approved its meeting agenda (PD-25-029) and formally received the minutes from the August 6, 2025 meeting and the September 9, 2025 Heritage Advisory Committee meeting (PD-25-030). It also received for information the 2025 Progress Report PA-25-32 (PD-25-031). No other substantive actions were taken.

• Approved agenda (PD-25-029) – CARRIED
• Approved receipt of previous minutes (PD-25-030) – CARRIED
• Approved receipt of Progress Report PA-25-32 (PD-25-031) – CARRIED

Corporate Services Committee

The Corporate Services Committee will discuss a new Administrative Monetary Penalty System (AMPS) by-law and the renewal of a fibre services contract. The body will also review policies regarding proclamations, flag raising, and half-masting, as well as council and committee dissolution.

• BYL-25-04: Draft Administrative Monetary Penalty System (AMPS) By-law
• ITSI-25-03: Fibre Services Contract Renewal
• TC-25-14: Council and Committee Dissolution
• TC-25-15: Proclamations, Flag Raising and Half Masting Policies

The Corporate Services Committee approved its agenda and accepted minutes from prior meetings. It recommended that council authorize a five‑year renewal of the fibre services contract with Niagara Regional Broadband Network at an annual cost of $51,308.40. The committee also recommended council approve two by‑law packages, adopt new proclamation and flag‑raising policies, and dissolve all non‑statutory advisory committees in April 2026 and all standing committees in June 2026. A memorandum on remuneration for committee members was received for information.

• Approved agenda (carried)
• Approved receipt of previous minutes (carried)
• Recommended council authorize NRBN fibre contract renewal ($51,308.40/yr) (carried)
• Recommended council approve Administrative Monetary Penalties by‑laws (carried)
• Recommended council dissolve all advisory committees (April 2026) and standing committees (June 2026) (carried)
• Recommended council approve Proclamations Policy (carried)
• Recommended council approve Flag Raising and Half‑Masting Policy (carried)
• Received remuneration memorandum for committee members (carried)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will meet to discuss bike rack locations, a microforest project, and a green energy workshop. The committee will also receive the minutes from the July 10, 2025 meeting.

• Bike Rack Locations
• Microforest Project
• Green Energy Workshop
• Receipt of Previous Minutes (July 10, 2025)
• Approval of Agenda

The committee approved its agenda and accepted the July 10 minutes. It received verbal updates on bike rack locations, the Microforest Project, and the Green Energy Workshop. It formally recommended planting trees in Pinewood, Victoria Terrace, Merritt, Denick and Kingsway parks using the micro‑forest grant and asked that this recommendation be included in the Council Endorsement Package.

• Approved agenda (GG-25-014) – carried
• Accepted July 10, 2025 minutes (GG-25-015) – carried
• Received verbal update on bike rack locations (GG-25-016) – carried
• Received verbal update on Microforest Project and directed staff reports on phragmites remediation and terrestrial plantings, and to include recommendation in council package (GG-25-017) – carried
• Recommended Pinewood, Victoria Terrace, Merritt, Denick and Kingsway parks for tree planting using grant funds and to include this in the Council Endorsement Package (GG-25-018) – carried
• Received verbal update on Green Energy Workshop, asked staff to report feasibility of funding a tree‑giveaway event in the 2026 budget, and to include this in the Council Endorsement Package (GG-25-019) – carried

Grimsby Public Library Board

The Grimsby Public Library Board will approve routine items on the consent agenda and then discuss a series of reports and proposals. Items include the GPL and GPAG budget alignment report, a memorandum of understanding, washroom renovation updates, a staff development day closure, and the 2026 Library Budget with additional circulation hours and capital budget lines. The board will also review a feasibility study, a draft planning policy, a draft code of conduct, and updates on the International Plowing Match program, lounge furniture, and summer reading. No final decisions are indicated for the informational items.

• 2026 Library Budget Report (including Business Case for Additional 21 Circulation Hours and 2026 Capital Budget Lines)
• Planning Policy Draft 1
• Code of Conduct Draft 1a
• Washroom Update Report with Accessible Washroom Renderings
• Lounge Furniture Update (oral report)

The Grimsby Public Library Board approved its agenda and consent items. It authorized the library to close on November 11, 2025 for a staff development day and approved a 2026 operating budget increase of $42,890 and a capital budget of $119,600. A motion to revoke the library’s participation in the 2025 GLaM Gala was defeated. Several reports were received for information.

• Approved September 10 agenda (Carried)
• Received consent agenda items (Carried)
• Approved library closure for Staff Development Day on Nov 11, 2025 (Carried)
• Approved 2026 budget increase of $42,890 (increase of 02%) (Carried)
• Approved 2026 capital budget of $119,600 (Carried)
• Directed CEO to revoke library participation in 2025 GLaM Gala (Defeated)
• Received Budget Alignment Report for information (Carried)
• Received multiple reports (e.g., MOU, Washroom, Feasibility Study) for information (Carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will review five heritage permit applications and designate plaques. The meeting will also approve the agenda and receive minutes from the previous session.

• Review of H.R. 25-17: Heritage permit for 390 Main Street West
• Review of H.R. 25-18: Heritage permit for 130 Main Street East
• Review of H.R. 25-19: Heritage permit for 25th Street
• Review of H.R. 25-20: Heritage permit for 262 Main Street West
• Review of H.R. 25-21: Designation plaques

The committee approved the agenda and received the July 22 minutes. It approved heritage permit applications for 390 Main Street West, 130 Main Street East, 2 5th Street, and 262 Main Street West, each with specific terms and conditions. The committee also recommended staff investigate alternative materials and cost estimates for designation plaques and review plaque dates. The October meeting was rescheduled to October 27.

• Approved agenda (CARRIED)
• Received July 22, 2025 minutes (CARRIED)
• Approved heritage permit for 390 Main Street West with design delegation (CARRIED)
• Approved heritage permit for 130 Main Street East (CARRIED)
• Approved heritage permit for 2 5th Street with conservation‑plan conditions (CARRIED)
• Approved heritage permit for 262 Main Street West with material salvage and documentation conditions (CARRIED)
• Recommended staff investigate alternative plaque materials and cost estimates (CARRIED)
• Rescheduled October meeting to October 27 (CARRIED)

Council Meeting

Council will review by-laws to designate three properties as heritage sites and amend council remuneration. The meeting also includes discussions on development charges and support for the Niagara-GTA Corridor.

• Heritage designations for 10 Mountain Street, 43 Main Street East, and 242 Main Street East
• By-law 25-50 to amend remuneration for Members of Council
• By-law 25-51 to amend Development Charges By-law 21-14
• Resolution regarding support for the Niagara-GTA Corridor
• Notice of motion for support of the Grimsby Curling Club

Council approved the agenda amendment and adopted previous minutes, suspended rules to revisit council remuneration and defeated a proposal to lower council pay. The council eliminated a $1,000 health‑care spending account, approved heritage designations for three properties, and formally supported inclusion of a new Niagara‑GTA corridor in the Region of Niagara’s Transportation Master Plan. Several by‑laws were introduced and passed, including amendments to council remuneration and development charges, and the Downtown Reimagined communications RFP was approved in closed session.

• Approved agenda amendment to consider item 16.1 (C-25-167) – carried
• Adopted August 11, 2025 Council minutes (except Resolutions C-25-147 & C-25-148) and August 28, 2025 Finance Committee minutes – carried
• Temporarily suspended Rules of Procedure sections 10.8(2)(c) and 13.1 to discuss remuneration – carried
• Defeated proposal to change council remuneration percentile to P50 and adjust mayor and councillor salaries – defeated
• Eliminated $1,000 Health Care Spending Account – carried
• Approved heritage designation by‑laws for 10 Mountain St, 43 Main St E, and 242 Main St E – carried
• Resolved support for a new Niagara‑GTA corridor in the regional Transportation Master Plan – carried
• Approved By‑laws 25‑47 to 25‑51, including amendment to council remuneration by‑law 25‑50 – carried

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will receive the August 7, 2025 minutes and hear a presentation of the CRG draft tourism strategy. No formal decisions are listed on the agenda. The meeting also includes routine items such as call to order, land acknowledgement, and announcements.

• Presentation of CRG – Draft Tourism Strategy
• Receipt of GEDAC – August 7, 2025 minutes (attachment)
• Business Liaison Update
• Announcements

The Economic Development Advisory Committee approved its agenda and accepted the minutes from the August 7 meeting. It received the CRG presentation and endorsed the draft tourism strategy in principle, pending recommended changes, and referred it to Council for final endorsement. No other substantive decisions were made.

• Approved agenda (carried)
• Accepted August 7 minutes (carried)
• Endorsed draft tourism strategy in principle, to be referred to Council (carried)

Finance Committee

The Grimsby Finance Committee will review several discussion reports, including an update to its 2025 workplan, a cost update for the Peach King Centre expansion, a bi‑annual procurement report, a library budget realignment, a reserve policy update with funding targets, a Fire Marque agency agreement, and an amendment to Development Charges By‑Law 2021‑14. The committee will discuss these items and consider any recommendations, but no formal decisions are recorded in the agenda.

• Amendment to Development Charges By‑Law 2021‑14, as amended (FIN‑25‑50)
• Fire Marque Agency Agreement (FIN‑25‑49)
• Library Budget Realignment (FIN‑25‑47)
• Reserve Policy Update with Funding Targets (FIN‑25‑48)
• Peach King Centre Expansion Cost Update – August 2025 (FIN‑25‑45)

The Finance Committee approved its agenda and received prior meeting minutes. It adopted several discussion reports, recommending Council approve the Grimsby Public Library/Art Gallery budget realignment and Reserve Fund Policy updates, approve the updated Reserve Fund Policy, direct staff to prepare the Fire Marque Agency Agreement, and amend Development Charges By-law No. 2021-14 to remove its expiration date. The committee also asked staff to arrange a Grimsby Power representative for a future meeting and to report on the valuation of Grimsby Power Incorporated.

• Approved agenda (carried)
• Received July 24 Finance Committee minutes (carried)
• Received August 7 Economic Development Advisory minutes (carried)
• Recommended Council approve Library/Art Gallery budget realignment and Reserve Fund Policy updates (carried)
• Recommended Council approve updated Reserve Fund Policy (carried)
• Recommended Council direct staff to prepare Fire Marque Agency Agreement for Council endorsement (carried)
• Recommended Council amend Development Charges By-law No. 2021-14 to remove expiration date (carried)
• Recommended Council have staff request Grimsby Power representative for future meeting (carried)

Committee of Adjustment

The Committee of Adjustment will hear applications for minor variances at 4 George Street, 18 Marlow Avenue, 38 Morrison Crescent, and 10 Baker Road South. The meeting is scheduled for Tuesday, August 19, 2025, at 7:00 p.m. in the Town Hall Council Chambers.

• Minor variance at 4 George Street (A27-25)
• Minor variance at 18 Marlow Avenue (A28-25)
• Minor variance at 38 Morrison Crescent (A26-25)
• Minor variance at 10 Baker Road South (A18-25)
• Approval of July 15, 2025 meeting minutes

The Committee of Adjustment amended the agenda to hear the 18 Marlow Avenue application first and approved the July 15 minutes. It approved Minor Variance Applications A28-25 (18 Marlow Avenue), A27-25 (4 George Street), and A18-25 (10 Baker Road South). It refused Minor Variance Application A26-25 (38 Morrison Crescent). All motions were carried.

• Amended agenda to hear application A28-25 first – carried
• Approved minutes of July 15, 2025 meeting – carried
• Approved Minor Variance A28-25 for 18 Marlow Avenue – carried
• Approved Minor Variance A27-25 for 4 George Street – carried
• Refused Minor Variance A26-25 for 38 Morrison Crescent – carried
• Approved Minor Variance A18-25 for 10 Baker Road South – carried

Joint Fire Services Advisory Committee

The committee will discuss operational updates, educational opportunities, and joint issues with proposed solutions. The meeting includes updates from consultant Almira DiClaudio and the scheduling of future meetings.

• Operational updates
• Consultant updates from Almira DiClaudio
• Discussion of joint-issues and proposed solutions
• Educational and advocacy opportunities
• Scheduling of September/October committee meeting dates

The Joint Fire Services Advisory Committee approved its August 13 agenda and accepted the April 16 minutes. It received the fire masterplan consultant update. The committee scheduled its next meeting for Wednesday, October 8 2025, with Tuesday, October 7 2025 as a backup date.

• Approved agenda (JFSAC-25-39) – carried
• Received April 16 minutes (JFSAC-25-40) – carried
• Received consultant update on fire masterplan (JFSAC-25-41) – carried
• Set next meeting for Oct 8 2025, backup Oct 7 2025

Council Meeting

The Grimsby Town Council meeting on August 11, 2025 will consider a series of discussion reports and adopt multiple by‑laws. Items include a Heritage Property Tax Relief Program, a heritage designation for 2A Baker Road North, a pedestrian crossover on Nelles Road South, heavy‑vehicle restrictions, and a memorandum of understanding with the Grimsby Downtown Business Improvement Area. The council will also hear motions on a Niagara Region contribution to the heritage tax relief program and support for the Niagara‑GTA corridor.

• By‑law 25‑38: Heritage Property Tax Relief Program (tax reduction for designated heritage properties)
• By‑law 25‑37: Designation of 2A Baker Road North as a heritage property
• By‑law 25‑40: Amendment adding a pedestrian crossover on Nelles Road South
• By‑law 25‑41: Amendment adding heavy vehicle prohibitions to Traffic By‑law 22‑08
• By‑law 25‑39: Memorandum of understanding with the Grimsby Downtown Business Improvement Area

The council approved new remuneration levels for the mayor and councillors and a $1,000 Healthcare Spending Account for each. It eliminated the Wastewater Tax Levy and moved to a rate‑based fee model that bills 100% of net wastewater costs through water bills, also changing billing frequency to bi‑monthly. The council shortened the amendment period for the 2026 budget and the mayor’s veto period, and it approved the Heritage Property Tax Relief Program and asked the Niagara Region to contribute.

• Mayor base pay set at $57,589 (adjusted to $58,741 in 2026) and Councillor base pay $28,643 (adjusted to $29,216) – carried 7‑2
• Healthcare Spending Account of $1,000 per Councillor and Mayor approved – carried 6‑3
• Eliminated Wastewater Tax Levy effective 2026 – carried
• Adopted rate‑based fee recovery model to bill 100% of net wastewater costs via water bills – carried
• Revised water billing frequency from tri‑annual to bi‑monthly (pending hardware) – carried
• Shortened 2026 budget amendment period from 30 to 14 days and mayor veto period from 10 to 7 days – carried
• Suspended Rules of Procedure to discuss Heritage Property Tax Relief motion – carried 8‑1
• Requested Niagara Region to consider contributing to the Heritage Property Tax Relief Program – carried 9‑0

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will convene to approve the agenda, receive post-meeting minutes from June 5, 2025, and review reports and business updates.

• Approval of Agenda
• Receipt of Previous Minutes (June 5, 2025)
• Reports
• Business Liaison Update
• Announcements

The committee approved its agenda and accepted the June 5 minutes. It recommended that the net proceeds from the Business Ambassador Inauguration Dinner on September 25 be donated to McNally House Hospice. It also recommended Council approve the organization and promotion of an Energy Summit on November 13, 2025. The verbal updates from the Economic Development Officer were formally received.

• Approved agenda (ED-25-025) – carried
• Accepted June 5 minutes (ED-25-026) – carried
• Recommended donating dinner proceeds to McNally House Hospice (ED-25-027) – carried
• Recommended Council approve Energy Summit organization and promotion (ED-25-028) – carried
• Received verbal updates from Economic Development Officer (ED-25-029) – carried

Planning and Development Committee

The Planning and Development Committee will review the PA‑25‑27 Recommendation Report, which proposes amendments to the Official Plan and Zoning By‑law to permit additional residential units. The committee will consider the draft amendments and the accompanying information guide and comments.

• PA‑25‑27 – Recommendation Report for Official Plan and Zoning By‑law amendment to allow additional residential units
• Draft Official Plan amendment (26OP‑16‑2501) for additional residential units
• Draft Zoning By‑law amendment (26Z‑16‑2503) for additional residential units

The Planning and Development Committee approved its agenda and accepted the minutes from June 11 and July 22. It received a written delegation from the Cornerstone Association of Realtors supporting additional residential units. The committee accepted the recommendation report and recommended that the draft Official Plan and draft Zoning By-law amendments for additional residential units be approved.

• Agenda approved (carried)
• Previous minutes from June 11, 2025 and July 22, 2025 received (carried)
• Written delegation from Cornerstone Association of Realtors received (carried)
• Recommendation report PA-25-27 received and drafts of Official Plan and Zoning By-law amendments for additional residential units recommended for approval (carried)

Public Works Committee

The Public Works Committee is meeting to discuss several infrastructure and regulatory updates. Key items include pedestrian safety, heavy vehicle restrictions, and a budget amendment for Town Hall modernization.

• Pedestrian crossover on Nelles Road South
• Heavy vehicle restrictions by-law amendment for Thirty Road and Kemp Road East
• Town Hall modernization update and budget amendment
• Public highway dedication for Sumac Court (Block 21 on Plan 30M-280)
• Public highway dedication for Peach Tree Lane (Part 1 on Plan 30R-5256)

The committee approved its agenda and accepted the May 28, 2025 minutes. It carried five reports recommending Council approve a pedestrian crossing by‑law amendment, heavy‑vehicle restriction by‑law amendment, and public highway dedications for Sumac Court and Peach Tree Lane. It also recommended a $250,000 budget amendment from the Town Hall Facilities Reserve to complete office space.

• Approved agenda for July 30, 2025 meeting (CARRIED)
• Received May 28, 2025 minutes (CARRIED)
• Recommended Council approve Pedestrian Crossover By‑law Amendment for Nelles Road South (CARRIED)
• Recommended Council approve Heavy Vehicle Restrictions By‑law Amendment for Thirty Road and Kemp Road East (CARRIED)
• Recommended Council approve public highway dedication for Sumac Court (CARRIED)
• Recommended Council approve public highway dedication for Peach Tree Lane (CARRIED)
• Recommended Council authorize $250,000 budget amendment from Town Hall Facilities Reserve for Town Hall modernization (CARRIED)

Grimsby Public Library Board

The Grimsby Public Library Board will meet to discuss a feasibility study executive summary and a donation for the lounge area. The board will also hold a closed session for a CEO evaluation.

• Feasibility Study Executive Summary
• Lounge Area Donation
• CEO Evaluation (Closed Session)

The Grimsby Public Library Board adopted the TCI Consultants feasibility study to guide future library planning. It also received and authorized the use of a $20,600 donation from Dr. Andy Lam for lounge furniture. The board approved a closed‑session meeting for a CEO evaluation and ratified the direction from that session. The meeting was adjourned at 7:34 p.m.

• Approved agenda (GPL-25-67)
• Adopted feasibility study as guiding document (GPL-25-68)
• Accepted $20,600 lounge donation and authorized its use (GPL-25-69)
• Approved closed session for CEO evaluation (GPL-25-70)
• Approved direction from closed session (GPL-25-71)
• Adjourned meeting at 7:34 p.m. (GPL-25-72)

Finance Committee

The Grimsby Finance Committee will review several discussion reports, including two Community Services budget amendment requests (Culture Strategic Plan and International Plowing Match support), an update on the Grimsby Community Development Grant, a cost update for the Peach King Centre expansion, the Fire Marque Agency Agreement, and financial updates for the 2025 First Term and the 2024 consolidated financial statements. Routine consent reports will be approved unless a member requests discussion. The meeting will conclude with any other business and set the next meeting date.

• DCS-25-30 – Community Services Budget amendment request for the Culture Strategic Plan
• DCS-25-31 – Community Services Budget amendment request for International Plowing Match and Rural Expo support
• FIN-25-37 – Peach King Centre expansion cost update (July 2025)
• FIN-25-38 – Fire Marque Agency Agreement (including informational brochures and insured perils list)
• FIN-25-39 – 2025 First Term (T1) financial update with forecasted operating results and capital project summary

The committee approved the amended agenda and accepted minutes from previous meetings. It received several reports for information, recommended Council approve the 2024 financial report, and approved budget amendments for the Culture Strategic Plan and the International Plowing Match. The Fire Marque Agency Agreement was deferred to the next meeting.

• Agenda amended and approved (FC-25-034) – carried
• Minutes from May 22, 2025 and June 5, 2025 received – carried
• KPMG audit findings presentation received for information – carried
• 2024 Consolidated Financial Statement Report received; Committee recommends Council approve it – carried
• Fire Marque Agency Agreement report deferred to next meeting – carried
• Culture Strategic Plan budget amendment of $25,000 approved; $17,000 from Corporate Project Reserve and $8,000 from Museum Capital Reserve approved – carried
• International Plowing Match budget amendment of $8,000 approved – carried
• Community Development Grant, Peach King Centre expansion, and 2025 First Term Financial Update reports received for information – carried

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will discuss a pilot program and draft by-law for heritage property tax relief. The body will also review specific property requests and a program update for designated property grants.

• Heritage Property Tax Relief Pilot Program and Draft By-law (HR. 25-16)
• Demolition request for roof structure at 369 Park Road North (H.R. 25-13)
• Heritage permit application for 447 Elizabeth Street (H.R. 25-14)
• Designated Property Grant Program Update Report and selection criteria (H.R. 25-15)
• Working Group update on Mapping Grimsby's Heritage Sites

The Grimsby Heritage Advisory Committee approved its agenda and received the June 10 minutes. It recommended the final heritage map draft for approval and endorsed demolition requests for 369 Park Road North and the former water‑treatment plant at 447 Elizabeth Street, including documentation and salvage measures. The committee also advised updating the Heritage Grant Program criteria and finalizing the Heritage Property Tax Relief draft by‑law for Council review. An August meeting will be held only if urgent items arise.

• Agenda approved (GH-25-047) – carried
• June 10 minutes received – carried
• Recommend final heritage map draft for approval – carried
• Recommend approval of demolition request for 369 Park Road North – carried
• Recommend approval of demolition request for former water‑treatment plant at 447 Elizabeth Street – carried
• Recommend updating Heritage Grant Program criteria – carried
• Recommend finalizing Heritage Property Tax Relief draft by‑law and sending to Council – carried
• Agree to hold August 12 meeting only if urgent items arise – carried

Committee of Adjustment

The Committee of Adjustment will meet to discuss several minor variance applications for local properties. One application for 38 Morrison Crescent requires deferral.

• Minor Variance A26-25: 38 Morrison Crescent (requires deferral)
• Minor Variance A22-25: 13 Brookside Avenue
• Minor Variance A23-25: 9&11 Kerman Avenue
• Minor Variance A24-25: 13 Van Geest Lane
• Minor Variance A25-25: 11 Kerman Avenue

The Committee of Adjustment approved the meeting agenda and the minutes from the June 17 meeting. A variance request for 38 Morrison Crescent was deferred. Five minor variance applications – at 13 Brookside Avenue, 9 & 11 Kerman Avenue, 13 Van Geest Lane, and 11 Kerman Avenue – were approved. The Committee also discussed staff attendance at future meetings and set the next meeting for August 19, 2025.

• Agenda approved (CARRIED)
• June 17 minutes approved (CARRIED)
• Deferral of Minor Variance A26-25 for 38 Morrison Crescent (CARRIED)
• Approved Minor Variance A22-25 for 13 Brookside Avenue (CARRIED)
• Approved Minor Variance A23-25 for 9 & 11 Kerman Avenue fence height (CARRIED)
• Approved Minor Variance A24-25 for 13 Van Geest Lane deck encroachment (CARRIED)
• Approved Minor Variance A25-25 for 11 Kerman Avenue building depth and side yard setback (CARRIED)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review post-meeting minutes from May 20, 2025, and receive verbal updates on the WHO Age Friendly Designation Process, Links2Wellbeing, and the Wind Phone installation. The committee will also review information regarding the City of St. Catharines' 2026 Municipal Election Voting Methods Survey.

• Review of May 20, 2025 minutes
• WHO Age Friendly Designation Process update
• Links2Wellbeing social prescribing update
• Wind Phone installation debrief
• City of St. Catharines election survey review

The Age Friendly Advisory Committee approved its meeting agenda and accepted the minutes from the May 20 meeting. It resolved that staff will report the resources needed to install a stair railing at Centennial Park and that the motion be included in the Council endorsement package. The committee also appointed Member Leanne Wallace and Supervisor Krista Bowie to represent Grimsby at the Niagara Older Adults Alliance.

• Approved agenda (AF-25-029) – carried
• Approved receipt of May 20 minutes (AF-25-030) – carried
• Resolved staff to report resources for stair railing at Centennial Park and include in Council endorsement package (AF-25-031) – carried
• Resolved Member Leanne Wallace and Krista Bowie to represent Grimsby at Niagara Older Adults Alliance (AF-25-032) – carried

Art Gallery Special Purpose Advisory Committee

The Grimsby Art Gallery Special Purpose Advisory Committee will receive the manager/curator report for July 2025 and the audited financial statements for 2024. The committee will also consider the minutes from its May 6, 2025 meeting and address any other business within its mandate. No formal decisions are listed on the agenda.

• Art Gallery Manager/Curator Report – July 2025
• Appendix A – Art Gallery Audited Financial Statements for 2024
• Review of previous minutes from May 6, 2025
• Land Acknowledgement
• Call to Order

The Art Gallery Special Purpose Advisory Committee met on July 10, 2025. The agenda was approved, the May 6, 2025 minutes were approved, and the July 2025 Art Gallery Manager/Curator report and 2024 audited financial statements were received for information. Staff updates on gallery staffing were shared. The meeting adjourned at 1:34 p.m.

• Agenda approved (CARRIED)
• May 6, 2025 minutes approved (CARRIED)
• Art Gallery Manager/Curator report received for information (CARRIED)
• 2024 audited financial statements received (CARRIED)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will review its workplan, receive a staff update on projects, and hold a brainstorming session on green energy. The meeting is scheduled for Thursday, July 10, 2025, at 2:30 p.m. at the Town Hall Escarpment Room.

• Review of Grimsby Green Committee Workplan
• Staff update on Grimsby Green projects
• Brainstorm Session: Green Energy Workshop
• Approval of previous meeting minutes from June 12, 2025
• Public hearing on rezoning (not listed in agenda)

The Grimsby Green Advisory Committee approved its agenda and received the June 12 minutes. It accepted an updated workplan and a staff project update for information. The committee also recommended that Council approve a Microforest and Tree Canopy Workshop to be held on October 14, 2025.

• Agenda approved (CARRIED)
• June 12 minutes received (CARRIED)
• Updated workplan received for information (CARRIED)
• Staff project update received for information (CARRIED)
• Recommendation to Council to approve Microforest and Tree Canopy Workshop (CARRIED)

Council Meeting

The Council will consider several by‑law motions, including an amendment designating 262 Main Street West as a historic property (By‑law 25‑33). It will also vote on By‑law 25‑34 to enter into an agreement with the Niagara Peninsula Conservation Authority for Category 2 services and the Trees for All program. A resolution on the Niagara and Hamilton Transit Connection (Resolution 7.1) will be discussed, and By‑law 25‑35 will amend procedural rules. In closed session, the Council will receive a biodigester update, a downtown BIA memorandum of understanding, employment matters, and a potential litigation motion.

• By‑law 25‑34: agreement with Niagara Peninsula Conservation Authority for Category 2 services and Trees for All program
• By‑law 25‑33: amendment designating 262 Main Street West as a historic property
• By‑law 25‑35: amendment to procedural By‑law 20‑65 governing council meetings
• Resolution 7.1: Niagara and Hamilton Transit Connection (Councillor Freake) with City of Hamilton motion
• Closed‑session item 9.1: Biodigester update (subject to solicitor‑client privilege)

The council approved an agreement of services with the Niagara Peninsula Conservation Authority and authorized the mayor and town clerk to sign the documents. It also approved an amendment by‑law designating 262 Main Street West as a historic property. Additionally, the council passed a resolution requesting a transit connection between Niagara Transit and Hamilton Street Railway.

• Approved agreement of services with Niagara Peninsula Conservation Authority (C-25-28) – CARRIED
• Approved amendment by‑law for 262 Main Street West (PA-25-25) – CARRIED
• Passed resolution requesting Niagara Transit and Hamilton Street Railway connection (C-25-131) – CARRIED
• Suspended rules of procedure to consider potential litigation (C-25-133) – 8-0
• Moved into closed session for biodigester update, BIA MOU, employment matters, and litigation (C-25-135) – CARRIED
• Approved receipt of closed‑session information and direction on litigation (C-25-136) – CARRIED
• Adopted previous minutes for June 16, 2025 council and committee (C-25-137) – CARRIED
• Introduced and passed first reading of by‑laws 25-33 to 25-35 and 25-36 (C-25-143, C-25-144) – CARRIED

Grimsby Public Library Board

The Grimsby Public Library Board will meet on June 19, 2025. After standard procedural items, the board will reconsider motion #GPL-25-62 to withdraw the library’s participation in the 2025 GLaM Gala, with consideration for re‑engagement next year. The meeting will set the next board meeting for September 10, 2025.

• Reconsideration of motion #GPL-25-62 to withdraw library participation in the 2025 GLaM Gala
• Next meeting scheduled for September 10, 2025 at 6:30 pm

The board approved the meeting agenda. It approved reconsidering a prior motion to withdraw from the GLaM Gala and also approved continuing the Library's participation in the 2025 GLaM Gala. The meeting was adjourned at 6:24 p.m. and the next board meeting was scheduled for September 10, 2025.

• Agenda approved (CARRIED)
• Reconsideration of withdrawal from 2025 GLaM Gala approved (CARRIED)
• Continuation of Library participation in 2025 GLaM Gala approved (CARRIED)
• Meeting adjourned at 6:24 p.m. (CARRIED)

Committee of Adjustment

The Grimsby Committee of Adjustment will consider three minor variance applications—A19-25 at 578 Main Street West, A20-25 at 9 Lorne Avenue, and A18-25 at 10 Baker Road South. Standard agenda items such as call to order, disclosure of interest, agenda approval, and review of previous minutes will also be addressed.

• Minor variance A19-25 – 578 Main Street West
• Minor variance A20-25 – 9 Lorne Avenue
• Minor variance A18-25 – 10 Baker Road South
• Review of previous minutes (COA_May20_2025)
• Standard procedural items (call to order, disclosures, agenda approval)

The Committee of Adjustment approved the meeting agenda and the minutes from the May 20, 2025 meeting. It approved Minor Variance Application A19-25 for 578 Main Street West, allowing two secondary dwelling units and a cellar suite. It approved Minor Variance Application A20-25 for 9 Lorne Avenue with conditions, permitting reduced setbacks, encroachments, and increased lot coverage. It deferred Minor Variance Application A18-25 for 10 Baker Road South.

• Agenda approved (CARRIED)
• May 20 minutes approved (CARRIED)
• Approved Minor Variance A19-25 for 578 Main St West (CARRIED)
• Approved Minor Variance A20-25 for 9 Lorne Ave with conditions (CARRIED)
• Deferred Minor Variance A18-25 for 10 Baker Rd South (CARRIED)

Corporate Services Committee

The Corporate Services Committee will meet to discuss a potential twinning partnership between Grimsby, Canada and Grimsby, United Kingdom. The meeting also includes the receipt of previous minutes from the committee and advisory boards.

• Discussion of CAO-25-06 regarding a twinning opportunity with Grimsby, United Kingdom

The Corporate Services Committee received the CAO-25-06 report on a twinning opportunity with Grimsby, United Kingdom. The committee recommended that Council direct staff to move forward with the twinning and approve the associated budget. It also advised Council to have staff report back on creating a formal twinning framework. The resolution was carried.

• Received Twinning Opportunity report (CAO-25-06) – Carried
• Recommended Council direct staff to proceed with twinning – Carried
• Recommended Council approve budget for twinning – Carried
• Recommended Council direct staff to report on formal twinning framework – Carried

Council Meeting

The Council will consider a by‑law amendment to amend By‑law No. 14‑45 for properties at 556 and 564 Kemp Road East, Area A of the Subject Lands. The meeting also includes discussion of the 2025 Asset Management Plan and Policy Update, and notices of motions on a Niagara‑Hamilton transit connection and council member conduct. Closed‑session items include a sole‑source procurement for water meters and the confirmation of By‑law 25‑32.

• By‑law amendment No. 14‑45 for 556 & 564 Kemp Road East – Area A (item 18.1)
• Notice of Motion – Niagara and Hamilton Transit Connection (item 16.1)
• Notice of Motion – Council Member Conduct (item 16.2)
• Discussion of 2025 Asset Management Plan and Policy Update (item 14.1)
• Closed‑session: Sole‑source procurement for water meters (item 20.2)

The Council approved a non‑competitive procurement with Neptune Technology Group to purchase and install approximately 2,100 water meters and related data collectors. It also approved the 2025 Asset Management Plan and updated policy. A motion to sanction Councillor Baradziej was defeated.

• Approved non‑competitive procurement with Neptune Technology Group for ~2,100 water meters (C‑25‑128) – carried
• Approved 2025 Asset Management Plan and updated policy (C‑25‑120) – carried
• Defeated motion to remove agenda item 16.2 (1‑7) – defeated
• Suspended Rules of Procedure to discuss conduct motion (6‑2) – carried
• Defeated motion to sanction Councillor Baradziej (2‑6) – defeated
• Approved By‑law 25‑31 for Kemp Road East (C‑25‑126) – carried
• Approved By‑law 25‑32 (C‑25‑129) – carried
• Received and approved Council Endorsement Package from Economic Development Advisory Committee (C‑25‑122) – carried

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will review the town's procedural by-law (By-law 20-65) and related procedures. It will also conduct a workplan exercise to establish a key milestone timeline for implementing the committee's workplan. No formal decisions are indicated in the agenda.

• Procedural By-law Overview – review of Procedure By-law 20-65 and procedures refresh
• Workplan Exercise – establish key milestone timeline for the committee's workplan

The Grimsby Green Advisory Committee approved the meeting agenda (GG‑25‑007). It approved the minutes from the May 21, 2025 meeting (GG‑25‑008). The presentation on the Procedural By‑law was received for information (GG‑25‑009). No other substantive decisions were made.

• Approved agenda (GG‑25‑007) – carried
• Approved receipt of May 21, 2025 minutes (GG‑25‑008) – carried
• Approved receipt of Procedural By‑law presentation (GG‑25‑009) – carried

Community Services Committee

The Community Services Committee will review an update to the Community Development Project Grant Policy. The body will also discuss a road closure extension for the Grimsby Farmers Market on September 18, 2025.

• Community Development Project Grant Policy Update (DCS-25-24)
• Road closure extension for Grimsby Farmers Market for September 18, 2025 (DCS-25-25)
• Grimsby Museum Information Report - June 2025 (DCS-25-27)
• Community Services Information Update - June 2025 (DCS-25-26)
• Verbal update on Asset Management Plan from Sarah Sweeney

The committee approved the meeting agenda and received minutes from previous committees. It accepted a museum information report and a community services update for information. The committee recommended approval of the Community Project Grant Program policy update. It also recommended that Council endorse the extended Grimsby Farmers Market road closures for September 18, 2025, to be forwarded to the Niagara Region.

• Approved agenda (CARRIED)
• Received previous committee minutes (CARRIED)
• Received Grimsby Museum information report (CARRIED)
• Recommended approval of Community Project Grant Program policy update (CARRIED)
• Recommended Council endorse extended Grimsby Farmers Market road closures for September 18, 2025 (CARRIED)
• Received Community Services information update (CARRIED)
• Received verbal update on Asset Management Plan (CARRIED)

Grimsby Public Library Board

The Grimsby Public Library Board will review 2024 financial statements and discuss a draft feasibility study during a closed session. The meeting also includes approving routine reports on staff activity and library programs.

• Approval of 2024 Grimsby Public Library Financial Statements
• Closed session to discuss Draft Library Feasibility Study
• Approval of Children's Summer Program Calendar
• Approval of Quiet Study Furniture Report Update
• Approval of Water Fountain Replacement Update

The Grimsby Public Library Board approved its agenda, received the draft feasibility study, and accepted the consent agenda items. It approved the 2024 audited financial statements and appointed members to the Strategic Planning Committee. The Board also resolved to withdraw the library's participation in the 2025 GLaM Gala. All motions were carried.

• Agenda approved as amended (CARRIED)
• Closed session entered for feasibility study training (CARRIED)
• Feasibility Study Draft Report received (CARRIED)
• Consent agenda items approved (CARRIED)
• Finance Committee minutes received (CARRIED)
• 2024 audited financial statements approved (CARRIED)
• Strategic Planning Committee appointments approved (CARRIED)
• Library participation in 2025 GLaM Gala withdrawn (CARRIED)

Planning and Development Committee

The Planning and Development Committee will hold a statutory public meeting regarding a municipally led Official Plan and Zoning By-law Amendment for additional residential units. The committee will also discuss a proposed zoning by-law amendment for a specific property.

• Public meeting for Official Plan and Zoning By-law Amendment for Additional Residential Units (PA-25-21)
• Discussion of proposed Zoning By-law Amendment at 556-564 Kemp Road East (PA-25-17)

The Planning and Development Committee approved its meeting agenda and accepted the minutes from the May 21, 2025 meeting. It also resolved to receive report PA-25-17 and to submit the draft Zoning By‑Law amendment for 556‑564 Kemp Road East to Council for approval. No other business was taken.

• Approved meeting agenda (CARRIED)
• Received May 21, 2025 Planning & Development Committee minutes (CARRIED)
• Resolved to receive report PA-25-17 and submit draft zoning by‑law for 556‑564 Kemp Road East to Council (CARRIED)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will discuss several heritage permits and a demolition request, and will review a recommendation for a heritage property tax incentive program. A memo seeking public comments on a map of Grimsby’s heritage sites will also be considered. Decisions will be recorded in the meeting minutes.

• Review of heritage permit for 92 Main Street West (H.R. 25‑09)
• Review of heritage permit for 99 Main Street West (H.R. 25‑10)
• Review of municipal register demolition request for 341 Main Street West (H.R. 25‑11)
• Review of Heritage Property Tax Incentive Program recommendation (H.R. 25‑12)
• Request for comments on mapping Grimsby’s heritage sites (Memo)

The committee approved its agenda and received a delegation from Ron Van Pelt. It moved item 9.4 to be considered later and received the Heritage Property Tax Relief Pilot Program report, recommending council approve the rebate and direct staff to draft the by‑law. The committee approved heritage permits for 92 and 99 Main Street West, with conditions for 92, and approved a demolition request for modern additions at 341 Main Street West with documentation requirements. A memorandum requesting comments on mapping Grimsby’s heritage sites was also received.

• Agenda approved (CARRIED)
• Delegation from Ron Van Pelt received (CARRIED)
• Item 9.4 moved for later consideration (CARRIED)
• Heritage Property Tax Rebate Pilot Report received; committee recommends council approve and staff draft by‑law (CARRIED)
• Heritage Permit for 92 Main St West approved with roof‑repair conditions (CARRIED)
• Heritage Permit for 99 Main St West approved (CARRIED)
• Demolition request for modern additions at 341 Main St West approved; photo documentation and archival copy required (CARRIED)
• Request for Comments – Mapping Grimsby’s Heritage Sites memorandum received (CARRIED)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will discuss updates to its Terms of Reference and provide status reports on several ongoing projects, including tourism planning and business outreach activities.

• Revised GEDAC Terms of Reference (document attached)
• Official openings for Niagara Chicken and Mini Retreat Childcare Centre
• Tourism Strategic Action Plan update
• Niagara Region and SIOR collaborative marketing update
• Business Ambassador Program onboarding activities

The Economic Development Advisory Committee approved its meeting agenda and accepted the minutes from the May 1 and May 8 meetings. It also recommended that Council approve the revised Terms of Reference that allow the committee to liaise with other governments and organizations. Finally, the committee accepted verbal updates on ongoing projects.

• Approved agenda (ED-25-021) – carried
• Approved receipt of May 1 and May 8 minutes (ED-25-022) – carried
• Recommended Council approve revised Terms of Reference (ED-25-023) – carried
• Accepted verbal project updates (ED-25-024) – carried

Special Council Meeting

The Town of Grimsby is holding a special council meeting to conduct the Niagara Power Incorporated Annual General Meeting. Council will also consider a confirming by-law to ratify previous resolutions.

• Niagara Power Incorporated Annual General Meeting
• By-law 25-30: A By-law to adopt, confirm, and ratify matters dealt with by Council resolution

The council approved the special meeting agenda (C‑23‑114). It also gave leave to introduce, read a first time, consider and pass By‑law 25‑30 (C‑23‑115). Both motions were carried. No vote counts were recorded.

• Approved agenda C‑23‑114 (carried)
• Passed By‑law 25‑30 (C‑23‑115) (carried)

Special Council Meeting

Council will meet for a closed session to participate in an educational workshop. The open session includes the ratification of previous council resolutions.

• Governance and Conflict Resolution Educational Workshop with Suzanne Craig
• By-law 25-29 to adopt, confirm, and ratify matters dealt with by Council resolution

The council approved the meeting agenda (C‑23‑110). It moved into a closed session to receive conflict‑resolution training (C‑23‑111) and then formally accepted the workshop information in open session (C‑23‑112). Finally, By‑law 25‑29 was introduced, read, considered and passed (C‑23‑113).

• Approved agenda (C‑23‑110)
• Approved closed session for conflict‑resolution workshop (C‑23‑111)
• Approved receipt of workshop information (C‑23‑112)
• Approved By‑law 25‑29 (first reading) (C‑23‑113)

Public Works Committee

The Grimsby Public Works Committee will meet to review the 2024 Drinking Water Quality Management System infrastructure report and discuss a veterans mural project. The committee will also receive a verbal update on the Asset Management Plan and consider a memorandum regarding speed limit reductions in school areas.

• Review 2024 DWQMS Infrastructure Report
• Discuss Grimsby Veterans Mural
• Receive verbal update on Asset Management Plan
• Consider speed limit reductions in school areas

The Public Works Committee approved its agenda and received the April 30 minutes. It adopted a recommendation that Council support a Remembrance Day veteran mural at the Grimsby Museum and include its cost in the 2026 capital budget. The committee also received two reports and a regional correspondence for information only.

• Approved agenda for May 28, 2025 meeting (carried)
• Received April 30, 2025 Public Works Committee minutes (carried)
• Recommended Council support veteran’s mural and its inclusion in 2026 capital budget (carried)
• Received 2024 Annual DWQMS Infrastructure Review Report for information (carried)
• Received Niagara Region speed‑limit correspondence for information (carried)
• Received verbal update on Town Asset Management Plan for information (carried)

Council Meeting

The Grimsby Town Council will discuss the Protect Ontario by Building Faster and Smarter Act, 2025. The body will also consider by-law amendments regarding parking and a specific property at 129 Mountain Road.

• Discussion on Bill 17 - Protect Ontario by Building Faster and Smarter Act, 2025
• By-law 25-27: Amendment to Parking and Administrative By-law 16-82
• By-law 25-26: Amendment to By-law No. 14-45 regarding 129 Mountain Road
• Road closures for Happening in Grimsby 2025
• Event requests for Peach Bud Race, Niagara Triathlon, and Women's Triathlon 2025

The council defeated the proposal to designate 7 Patton Street under the Ontario Heritage Act (3‑6). It then approved a motion to remove the property from the Municipal Heritage Register (8‑1). The council also endorsed road closures for upcoming events and approved the use of town roadways for the Peach Bud Race and triathlon events. Additional actions included adopting previous minutes, receiving board reports, and proclaiming Good Citizenship Day.

• Agenda approved as amended (C-25-094) – carried
• Delegation from West Lincoln Memorial Hospital received (C-25-095) – carried
• Designation of 7 Patton Street under OHA defeated (3‑6) (C-25-097)
• Removal of 7 Patton Street from Municipal Heritage Register approved (8‑1) (C-25-098)
• Endorsement of Main St. West road closures for June 12‑14 forwarded to Niagara Region (C-25-103) – carried
• Approval of town road use for Peach Bud Race and triathlons (June 24, Aug 9, Aug 24) (C-25-103) – carried
• Report on Bill 17 received and staff directed to forward provincial correspondence within one business day (C-25-104) – carried
• Proclamation of June 7 2025 as Good Citizenship Day (C-25-105) – carried

Finance Committee

The Finance Committee will review several financial reports and budget updates. Key discussions include the Peach King Centre expansion costs and asset management reserve funding targets.

• FIN-25-30: Grimsby Power Inc. Valuation Budget Amendment
• FIN-25-31: Peach King Centre Expansion May 2025 Update
• FIN-25-32: WSIB Schedule 1 Cost Estimate
• FIN-25-33: Asset Management Summaries and Reserve Funding Targets
• Verbal update on the Asset Management Plan from the Director of Finance/Treasurer

The committee approved its agenda and received prior meeting minutes. It approved an amendment to the Grimsby Power Inc valuation budget, increasing the amount from $22,400 to $45,000 and adding $22,600 from the Corporate Projects Reserve. The WSIB Schedule 1 cost estimate report was deferred to a future meeting. Other reports were received for information.

• Approved agenda (FC-25-028)
• Received April 24 Finance Committee minutes and May 1 Economic Development Advisory minutes (FC-25-029)
• Approved Grimsby Power Inc valuation budget amendment to $45,000 plus $22,600 from Corporate Projects Reserve (FIN-25-30)
• Received Peach King Centre expansion update for information (FIN-25-31)
• Deferred WSIB Schedule 1 cost estimate report to a future meeting (FIN-25-32)
• Received Asset Management summaries and reserve funding targets for information (FIN-25-33)

Grimsby Green Advisory Committee

The Grimsby Green Advisory Committee will receive and review minutes from its Terms of Reference task force. It will consider a revised Terms of Reference and review the 2025‑2026 workplan. The committee will receive a verbal update on town projects and discuss a revised meeting date.

• Receipt of previous Terms of Reference task force minutes (January, February, March 2025)
• Overview of revised Terms of Reference (attached document)
• Overview of the 2025‑2026 workplan (attached document)
• Verbal update on town projects
• Discussion of a revised meeting date

The Grimsby Green Advisory Committee approved its agenda and received minutes from three prior task‑force meetings. It accepted the revised Terms of Reference, the Town Projects verbal update, and the Workplan overview for information. The committee also voted to change its regular meeting date and time to the second Thursday of each month at 2:30 p.m.

• Approved meeting agenda (carried)
• Received previous task‑force minutes (carried)
• Received revised Terms of Reference (carried)
• Received Town Projects verbal update (carried)
• Received Workplan overview (carried)
• Changed meeting schedule to second Thursday at 2:30 p.m. (carried)

Planning and Development Committee

The Planning and Development Committee will meet to review a recommendation report and a draft zoning by-law amendment. The primary focus of the discussion is a planning application for the property at 129 Mountain Road.

• Zoning By-law Amendment at 129 Mountain Road (PA-25-19 / 26Z-16-2502)

The Planning and Development Committee approved its May 21 agenda and accepted the minutes from the April 23 and May 13 meetings. It received and recommended approval of the draft Zoning By‑law Amendment for 129 Mountain Road (26Z‑16‑2502). The Deputy Clerk announced the Asset Management Plan will be presented to Council on June 16, 2025.

• Approved agenda (PD-25-019)
• Received minutes from April 23, 2025 and May 13, 2025 meetings
• Recommended approval of draft Zoning By‑law Amendment for 129 Mountain Road (26Z-16-2502)
• Asset Management Plan scheduled for Council presentation on June 16, 2025

Age Friendly Advisory Committee

The committee is meeting to provide verbal updates on several senior-focused initiatives. Discussions include the WHO Age Friendly Designation process and social prescribing for older adults.

• WHO Age Friendly Designation Process
• Links2Wellbeing: Social Prescribing for Older Adults
• Wind Phone Installation
• Age Friendly Election Recommendations
• AFNOC Meeting Debrief

The committee approved its agenda and accepted the April minutes. It resolved that staff will report on the feasibility of a Niagara Community Foundation mini‑grant for communication materials and add this to the workplan. The June 17, 2025 meeting was cancelled so members can attend the Wind Phone installation event.

• Agenda approved (AF-25-025) – carried
• April 15 minutes received (AF-25-026) – carried
• Staff to report on feasibility of Niagara Community Foundation mini‑grant and add to workplan – carried
• June 17, 2025 meeting cancelled – carried

Committee of Adjustment

The Committee of Adjustment will meet to discuss and decide on several minor variance applications. These requests involve specific property adjustments across various residential and commercial locations in Grimsby.

• Minor Variance A14-25: 16 Tunbridge Crescent
• Minor Variance A17-25: 76 Elm Tree Road West
• Minor Variance A15-25: 162 Sawmill Road
• Minor Variance A10-25: 133 & 137 Main Street East
• Minor Variance A01-25: 9 Doran Avenue

The Committee approved the agenda and amended minutes from the April 15 meeting. It approved five minor variance applications with conditions for properties on Tunbridge Crescent, Elm Tree Road West, Sawmill Road, and Main Street East. It refused the minor variance application for 9 Doran Avenue that sought reduced front and rear yard setbacks. The meeting adjourned at 8:18 p.m.

• Approved agenda for April 15, 2025 Committee meeting (CA-25-026)
• Approved amended minutes of April 15, 2025 meeting (CA-25-027)
• Approved Minor Variance A14-25 for 16 Tunbridge Crescent (conditions applied)
• Approved Minor Variance A17-25 for 76 Elm Tree Road West (conditions applied)
• Approved Minor Variance A15-25 for 162 Sawmill Road (conditions applied)
• Approved Minor Variance A10-25 for 133 & 137 Main Street East (conditions applied)
• Refused Minor Variance A01-25 for 9 Doran Avenue (setback requirements not met)

Grimsby Public Library Board

The Grimsby Public Library Board will discuss a Roof Repair Report and consider updates to its procedural bylaws. Drafts of a new privacy policy and a CEO recruitment and selection policy will also be reviewed. The board will receive the 2024 Annual Report and other routine items on the consent agenda.

• Roof Repair Report
• Board Procedural Bylaws Update
• Privacy Policy Draft 2
• CEO Recruitment and Selection Policy Draft 2
• Annual Report 2024

The Grimsby Public Library Board approved its agenda and consent agenda, then authorized $6,000 from the Library Facility Reserve for roof repairs. It also adopted revised board procedural bylaws, a new privacy policy, an updated CEO recruitment and selection policy, and the 2024 annual report. The board directed the CEO Evaluation Committee to begin the six‑month probationary evaluation.

• Agenda approved (carried)
• Consent agenda approved (carried)
• Patio Repair Report accepted for information (carried)
• Approved $6,000 roof repair funding from reserve (carried)
• Revised Board Procedural Bylaws approved (carried)
• Revised Privacy Policy approved (carried)
• Revised CEO Recruitment and Selection Policy approved (carried)
• 2024 Annual Report approved (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will consider a municipal heritage register removal request for 251 Murray Street, a demolition request for 7 Patton Street, and a porch demolition request for 229 Main Street West. An information report on proposed amendments to the Ontario Heritage Act under Bill 5 will also be discussed. A working group will provide an update on mapping Grimsby's heritage site list.

• H.R. 25-05 – Municipal Heritage Register Removal Request – 251 Murray Street
• H.R. 25-06 – Municipal Register Demolition Request – 7 Patton Street
• H.R. 25-07 – Porch Demolition Request – 229 Main Street West
• H.R. 25-08 – Information Report on Bill 5 amendments to the Ontario Heritage Act
• Working Group Update – Mapping Grimsby's Heritage Site List

The Grimsby Heritage Advisory Committee voted to recommend that 251 Murray Street be removed from the Municipal Heritage Register, adding suggestions for adaptive reuse, documentation, and material salvage. It also recommended approval of the porch demolition at 229 Main Street West while keeping the property on the Register. Several delegations and reports were formally received and the agenda was approved as amended.

• Recommended removal of 251 Murray Street from Municipal Heritage Register, with adaptive reuse and documentation recommendations (carried)
• Recommended approval of demolition request for porch at 229 Main Street West; property remains on Register and will be photo‑documented (carried)
• Received delegations from John Read (property owner) and his partner at 7 Patton Street (carried)
• Received Report H.R. 25‑06 – Municipal Register Demolition Request – 7 Patton Street (carried)
• Received working‑group verbal update (carried)
• Approved the May 13 agenda as amended (carried)
• Temporarily suspended Rules of Procedure to allow delegations (carried)
• Approved minutes from the April 8, 2025 meeting (carried)

Council Meeting

Council will consider the 2025 taxation rates and tax levy. The meeting includes a discussion on the draft Grimsby Intensification Strategy and Growth Projections and a presentation by Hemson.

• By-law 25-22: 2025 Tax Levy and Tax Rates
• By-law 25-23: Clerks User Fee Amendment
• By-law 25-24: Private Parking regulation
• Draft Grimsby Intensification Strategy and Growth Projections (PA-25-16)
• 2025 High School Bursaries (TC-25-10)

Council approved By‑law 25‑22 to adopt the 2025 regional tax rates, By‑law 25‑23 to amend the fee schedule, and By‑law 25‑24 to regulate parking, and also gave leave to introduce and pass By‑law 25‑25. The council endorsed the Economic Development, Heritage and Age Friendly advisory committees, received their April minutes, proclaimed Doctor’s Day and Museum Month, and appointed members to the Grimsby Green Advisory Committee and Business Ambassadors.

• Approved By‑law 25‑22 to adopt 2025 taxation rates (CARRIED)
• Approved By‑law 25‑23 to amend the Consolidated Fees & Charges (CARRIED)
• Approved By‑law 25‑24 to regulate parking on non‑highway lands (CARRIED)
• Approved By‑law 25‑25 to be introduced, read first time and passed (CARRIED)
• Approved Council Endorsement Packages for Economic Development, Heritage, and Age Friendly committees (CARRIED)
• Received April minutes of Economic Development, Heritage, Age Friendly, and Joint Fire Services advisory committees (CARRIED)
• Proclaimed May 1 2025 as Doctor’s Day and May 2025 as Museum Month (CARRIED)
• Appointed members to the Grimsby Green Advisory Committee and Business Ambassadors (CARRIED)

Grimsby Development Industry Liaison Task Force

The Grimsby Development Industry Liaison Task Force will meet to consider a series of presentations and updates. Topics include property tax assessment growth, downtown reimagining and watermain work, next steps for capital improvement projects and development charges, planning authority impacts, and updates to the Official Plan and Transportation Master Plan. The meeting is for discussion and information sharing; no formal decisions are indicated.

• West End Home Builders' Association presentation on property tax assessment growth
• Downtown Reimagined and watermain update
• Next steps for capital improvement projects (CIPs) and development charges
• Planning authority impacts
• Grimsby Official Plan and Transportation Master Plan update

The task force approved its agenda and then received several updates on projects, studies, and policies, including downtown redevelopment, development charges, the Official Plan, transportation master plan, site‑plan agreements, and surety‑bond policy. No actions were approved, denied, or tabled during the meeting.

Art Gallery Special Purpose Advisory Committee

The Art Gallery Special Purpose Advisory Committee will adopt its agenda, accept the minutes from the January 16, 2025 meeting, and receive the Art Gallery Manager Information Report (DCS-25-21). The meeting will also include any other business, announcements related to the committee’s mandate, and then adjourn.

• Approval of agenda
• Receipt of previous minutes – January 16, 2025
• Review of Art Gallery Manager Information Report (DCS-25-21)
• Other business
• Announcements

The Art Gallery Special Purpose Advisory Committee approved its May 6 agenda. It formally accepted the minutes from the January 16 meeting. The committee also received the May 6 Art Gallery Manager Information Report for information.

• Approved meeting agenda (carried)
• Accepted January 16, 2025 minutes (carried)
• Received May 6, 2025 manager information report (carried)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will meet to receive verbal updates on local business and tourism initiatives. The meeting includes a visit from the CEO of the Economic Developers Association of Canada.

• Tourism Strategic Action Plan town hall meetings
• Niagara Gateway Tourism Information Centre update
• Business Ambassador Program onboarding
• Corporate site visits to Winona Concrete & Pipe and DiMond Trailers
• Greater Niagara Chamber of Commerce event regarding tariffs

The Grimsby Economic Development Advisory Committee approved its May 1 agenda (ED-25-018). It also accepted the minutes from the April 3 meeting (ED-25-019). The committee received the delegation from Rebecca Shelley of the Grimsby and District Chamber of Commerce.

• Approved agenda (ED-25-018) – carried
• Received April 3 minutes (ED-25-019) – carried
• Received delegation from Rebecca Shelley – carried

Public Works Committee

The committee will review the Grimsby Decorative Banner Program, including a request from the Royal Canadian Legion and related location and design documents. It will also receive a spring 2025 update on the Public Works Department, outlining core functions and the current project list. No formal decisions are indicated on these items.

• Discussion of DPW-25-07 – Grimsby Decorative Banner Program (includes Legion request and banner locations)
• Discussion of DPW-25-08 – Public Works Department Update Spring 2025 (core functions and project list)
• Receipt of previous minutes from the March 26, 2025 Public Works Committee meeting

The Public Works Committee approved its agenda and the March 26 minutes. It adopted the Decorative Banner Program report, recommending Council support the Royal Canadian Legion’s street signage and veteran banners on Clarke Street and allocating $80,000 from the asset reserve. The committee also received a spring update report for information.

• Approved agenda (CARRIED)
• Approved March 26, 2025 minutes (CARRIED)
• Recommended Council support Legion street signage on Clarke Street (CARRIED)
• Recommended Council support veteran banners on Clarke Street (CARRIED)
• Approved $80,000 budget for Decorative Banner Program from the asset reserve (CARRIED)
• Received DPW-25-08 Public Works Department Update Spring 2025 for information (CARRIED)

Community Services Committee

The Community Services Committee will review updates on the Peach King Centre expansion and a corporate greenhouse gas emissions management plan. The body will also discuss a user fee study and Grimsby Museum policies.

• Peach King Centre Expansion and Renovation Project Update
• Corporate Greenhouse Gas Emissions Management Plan
• Community Services User Fee Study Project Update
• Grimsby Museum Community Policy
• Grimsby Museum Annual Report 2024

The committee approved its meeting agenda and accepted the minutes from previous sessions. It received several reports for information, including the Age Friendly Advisory Committee annual report, the user‑fee study update, the Peach King Centre expansion update, and the Grimsby Museum annual report. The committee recommended that Council approve the Corporate Greenhouse Gas Emissions Management Plan with a 30 % reduction target by 2034, and also recommended approval of the Grimsby Museum Community Policy.

• Approved agenda (CS-25-013) – carried
• Approved receipt of previous minutes (CS-25-014) – carried
• Received Age Friendly Advisory Committee 2024 Annual Report for information (CS-25-015) – carried
• Received Community Services User Fee Study Project Update for information (CS-25-016) – carried
• Recommended Council approve Corporate Greenhouse Gas Emissions Management Plan and 30% reduction target by 2034 (CS-25-017) – carried
• Received Peach King Centre Expansion and Renovation Project Update for information (CS-25-018) – carried
• Received Grimsby Museum Annual Report 2024 for information (CS-25-020) – carried
• Recommended Council approve Grimsby Museum Community Policy (CS-25-021) – carried

Special Council Meeting

Council will meet for a closed session to conduct an educational workshop regarding the asset management plan. The meeting also includes the ratification of matters previously dealt with by Council resolution.

• Asset Management Plan Educational Workshop (Closed Session)
• By-law 25-21 to adopt, confirm and ratify matters dealt with by Council resolution

Council approved the agenda for the special meeting. Council voted to hold a closed‑session workshop on the Asset Management Plan and then accepted the information presented. Council introduced and passed By‑law 25‑21 on its first reading.

• Approved agenda for April 28, 2025 special council meeting (C-23-076) – carried
• Moved into closed session for Asset Management Plan educational workshop (C-23-077) – carried
• Received information from closed‑session Asset Management Plan workshop (C-23-078) – carried
• Introduced, read first time, considered and passed By‑law 25‑21 (C-23-079) – carried

Finance Committee

The Grimsby Finance Committee will consider several financial reports, including a budget amendment for the Library and Art Gallery roof repair, the 2024 Development Charge Reserve Fund statements, a cost update for the Peach King Centre expansion, and the 2025 Tax Levy and Tax Rates. A verbal update on the Grimsby Power Inc. valuation will also be provided. The committee will discuss these items before adjourning.

• Budget amendment for Library and Art Gallery roof repair (DCS-25-13)
• 2024 Development Charge Reserve Fund statements (FIN-25-27)
• Peach King Centre expansion cost update – April 2025 (FIN-25-28)
• 2025 Tax Levy and Tax Rates package (FIN-25-29)
• Verbal update on Grimsby Power Inc. valuation by Director of Finance/Treasurer

The committee approved its agenda and the minutes from the March 27 Finance Committee meeting and the April 3 Economic Development Advisory Committee meeting. It recommended $12,000 additional funding to complete roof repairs at the Library and Art Gallery. The committee approved the release of the 2024 Development Charge Reserve Fund statements on the town website. It adopted the 2025 tax ratios, sub‑class reductions and multiple tax rates, and directed that a Tax Rates and Tax Levy By‑law be prepared.

• Approved agenda (FC-25-022) – carried
• Approved March 27 Finance Committee and April 3 Economic Development Advisory Committee minutes (FC-25-023) – carried
• Recommended $12,000 additional funding for Library/Art Gallery roof repair (DCS-25-13) – carried
• Approved public posting of 2024 Development Charge Reserve Fund statements (FIN-25-27) – carried
• Received Peach King Centre Expansion Cost Update for information (FIN-25-28) – carried
• Recommended adoption of 2025 tax ratios, sub‑class reductions and various tax rates (FIN-25-29) – carried
• Directed preparation of a 2025 Tax Rates and Tax Levy By‑law – carried

Planning and Development Committee

The Planning and Development Committee will hold public meetings to consider two zoning by-law amendment proposals: one for 129 Mountain Road and another for 556‑564 Kemp Road East. Staff and external agents will present the proposed amendments and related site plans. A discussion report (PA‑25‑14) on an Official Plan and Zoning By-law amendment for additional residential units will also be reviewed. Routine, non‑controversial consent items will be approved without separate discussion.

• 129 Mountain Road Zoning By-law Amendment – public meeting with staff and NPG Planning Solutions presentations
• 556‑564 Kemp Road East Zoning By-law Amendment – public meeting with staff and Romanov Architects presentations
• PA‑25‑14 Introductory Report – Official Plan and Zoning By-law Amendment for Additional Residential Units
• Routine consent reports marked as non‑controversial will be approved automatically
• Delegations and presentations from community members for each zoning amendment

The Planning and Development Committee approved the April 23 agenda, accepted the minutes from the April 8 Heritage Advisory and April 9 Planning meetings, and received an introductory report on proposed official plan and zoning amendments for additional residential units for information.

• Approved agenda (motion by Councillor R. Freake, seconded by Member D. Drew) – CARRIED
• Approved receipt of previous minutes (motion by Member D. Drew, seconded by Councillor R. Freake) – CARRIED
• Approved receipt of PA-25-14 introductory report for information (motion by Councillor R. Freake, seconded by Member I. Potter) – CARRIED

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will meet to review operational updates, consultant reports, and a specific item regarding the impact of tariffs on fire department capital purchases. The meeting will be held at Jordan Fire Hall.

• Review of March 18, 2025 meeting minutes
• Discussion on impact of tariffs on fire department capital purchases
• Operational and consultant updates
• Educational opportunities and advocacy
• Next meeting scheduled for May 14, 2025

The Joint Fire Services Advisory Committee approved the meeting agenda and formally received the minutes from the March 18, 2025 session. It also accepted the report titled “Impact of Tariffs on Fire Department Capital Purchases” for information. No other actions were decided at this meeting.

• Approved agenda for April 16, 2025 meeting (carried)
• Received March 18, 2025 meeting minutes (carried)
• Received JFC-25-02 report on tariff impact on fire capital purchases (carried)

Committee of Adjustment

The Committee of Adjustment will consider several minor variance applications and one land consent request. The body will also vote on the resignation and appointment of a Vice Chair.

• Minor Variance A13-25: 14 Marr Avenue
• Minor Variance A12-25: 1 Lakeside Drive
• Minor Variance A11-25: 192 North Service Road
• Minor Variance A33-24: 61 Main Street East
• Land Consent B01-25: 133 & 137 Main Street East

The agenda and a Vice Chair appointment were approved. The Committee approved five minor variance applications (A13-25, A12-25, A11-25, A33-24, A10-25). It deferred Consent Application B01-25 for 133 & 137 Main Street East. No other substantive motions were taken.

• Agenda approved (CA-25-021)
• Resignation of Vice Chair Dylan Bailey accepted (CA-25-022)
• Kevin Antonides appointed Vice Chair for one year (CA-25-023)
• Minor variance A13-25 for 14 Marr Avenue approved (CA-25-027)
• Minor variance A12-25 for 1 Lakeside Drive approved (CA-25-028)
• Minor variance A11-25 for 192 North Service Road approved (CA-25-029)
• Minor variance A33-24 for 61 Main Street East approved (CA-25-030)
• Minor variance A10-25 for 133 & 137 Main Street East approved (CA-25-025)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will receive verbal updates on the WHO age‑friendly designation and election recommendations, review comments from its booth at the Active Living Fair, and consider a 2024 year‑end presentation and a memo on learning modules. No formal motions are listed; the agenda consists of informational and action items.

• Verbal update on WHO Age Friendly Designation
• Verbal update on Age Friendly Election Recommendations
• Review of Active Living Fair booth comments
• 2024 Year‑End Presentation (introductory remarks and slide deck)
• Memo on Age Friendly Learning Modules

The Age Friendly Advisory Committee approved its agenda and the March 18 meeting minutes. It received a delegation from the Older Adult Centres' Association of Ontario and the Age Friendly Election Recommendations for information. The committee requested staff to report on the feasibility of adding more benches in Grimsby‑on‑the‑Lake and along the waterfront pathway, and it selected option 2 for the Age Friendly Learning Modules, allowing room use without staff support.

• Approved agenda (AF-25-019) – CARRIED
• Approved March 18 minutes (AF-25-020) – CARRIED
• Received Dena Silverberg delegation info (AF-25-021) – CARRIED
• Received Age Friendly Election Recommendations for information (AF-25-022) – CARRIED
• Requested staff report on feasibility of adding more benches in Grimsby‑on‑the‑Lake and pathway (AF-25-023) – CARRIED
• Chose option 2 for Age Friendly Learning Modules, allowing room use without staff support (AF-25-024) – CARRIED

Corporate Services Committee

The Corporate Services Committee will receive and approve minutes from several prior meetings. It will discuss two draft by-law amendments: a Private Property Parking By-law (BYL-25-03) and a Civil Ceremonies Fee amendment (TC-25-08). A presentation on the reconsideration of legal cannabis storefronts will also be heard. Routine consent items will be approved without separate discussion.

• Discussion of draft Private Property Parking By-law (BYL-25-03) and related amendment to Parking and Administrative By-law 16-82
• Discussion of draft Civil Ceremonies Fee amendment (TC-25-08)
• Presentation by Rianna Ford on reconsideration of legal cannabis storefronts
• Approval of previous minutes from JAAC, Corporate Services Advisory Committee, and Grimsby Downtown BIA meetings
• Routine consent reports to be approved automatically

The committee approved its agenda (as amended) and formally accepted minutes from several prior meetings. It received the Private Property Parking By-law report and recommended Council approve the draft by-laws. It also received the Civil Ceremonies Fee Amendment report and recommended Council approve the user‑fee amendment.

• Approved agenda (as amended) – carried
• Received prior meeting minutes – carried
• Recommended Council approve Private Property Parking By-law draft – carried
• Recommended Council approve Civil Ceremonies Fee By-law amendment – carried

Council Meeting

The agenda consists primarily of procedural boilerplate and administrative items. Council will review previous minutes and consider several community proclamations.

• Proclamation for Apraxia Awareness Day
• Proclamation for Canadian Viral Hepatitis Elimination Day
• Proclamation for Community Living Month
• Proclamation for Menstrual Health Day
• By-law 25-20 to adopt and ratify matters dealt with by Council resolution

The council introduced and passed the first reading of By-law 25-20. It also adopted four May proclamations recognizing Apraxia Awareness Day, Canadian Viral Hepatitis Elimination Day, Community Living Month and Menstrual Health Day. A motion to temporarily suspend the Rules of Procedure was defeated 4‑3.

• Approved agenda (C-25-065)
• Approved closed session to discuss by‑law matters (C-25-066)
• Received closed‑session information (C-25-067)
• Adopted March 31 Council and April 9 Planning minutes (C-25-068)
• Received Committee of Adjustment and Library Board minutes (C-25-069)
• Motion to temporarily suspend Rules of Procedure defeated 4‑3 (C-25-070)
• Resolved to introduce By‑law 25‑20, read first time, considered and passed (C-25-075)
• Adopted proclamations for Apraxia Awareness Day, Viral Hepatitis Elimination Day, Community Living Month and Menstrual Health Day (C-25-071 to C-25-074)

Grimsby Public Library Board

The Grimsby Public Library Board will elect a Chair, Vice Chair, and Secretary‑Treasurer. Routine items such as monthly statistics, staff activity, and website accessibility will be approved as a consent agenda. Several reports—including privacy policy, CEO recruitment, and water fountain replacement—will be discussed. A proposal to strike the Strategic Planning Committee will be considered for decision.

• Election of Board Chair
• Election of Vice Chair
• Election of Secretary‑Treasurer
• Water Fountain Replacement Report
• Request to Strike a Strategic Planning Committee

The Grimsby Public Library Board appointed Deirdra Burke as Chair, Hannah Skinner as Vice‑Chair, and the CEO/Chief Librarian as Secretary and Treasurer for terms ending December 31 2026. It approved the purchase of a new water fountain for $1,920.11 from the Strategic Reserves and gave the Chief Librarian authority to contract for the project. The Board also voted to strike an ad‑hoc Strategic Planning Committee and directed reviews of the library’s Privacy Policy and CEO Recruitment Policy.

• Appointed Deirdra Burke as Board Chair (term to Dec 31 2026) – carried
• Appointed Hannah Skinner as Vice Chair (term to Dec 31 2026) – carried
• Appointed CEO & Chief Librarian as Secretary and Treasurer (2‑year term) – carried
• Approved $1,920.11 water fountain purchase from Strategic Reserves and delegated contracting authority – carried
• Struck Strategic Planning Committee to develop new library plan – carried
• Resolved to review the Privacy Policy – carried
• Resolved to review the CEO Recruitment and Selection Policy – carried
• Requested CEO draft report on staggering board terms – carried

Planning and Development Committee

The Grimsby Planning and Development Committee will meet on April 9, 2025. The meeting agenda includes routine items such as call to order, land acknowledgement, and approval of the agenda. The primary discussion item is the PA-25-11 Planning and Building Annual Report for 2024, provided as two PDF attachments. No specific decisions or motions are listed beyond standard procedural business.

• Call to Order
• Land Acknowledgement
• Approval of Agenda
• Discussion of PA-25-11 Planning and Building Annual Report (2024) – PDF attachments
• Receipt of previous minutes (Planning Minutes - March 5, 2025)

The Planning and Development Committee approved its April 9, 2025 agenda. It accepted the March 5, 2025 committee minutes. The committee received the 2024 Planning and Building Annual Report for information.

• Approved agenda (carried)
• Accepted March 5, 2025 minutes (carried)
• Received 2024 Planning and Building Annual Report (carried)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will receive verbal updates, a working‑group update, a memorandum, and two designation research reports—one for 242 Main Street East and one for 43 Main Street East. No decisions are listed; the items appear to be informational for the committee.

• Designation Research Report – 242 Main Street East
• Designation Research Report – 43 Main Street East
• Working Group verbal update
• Memorandum
• General verbal updates

The committee approved its agenda and accepted the March 20 minutes. It received a verbal update from the Working Group. The committee resolved to designate 242 Main Street East and 43 Main Street East under Part IV Section 29 of the Ontario Heritage Act and to issue Notices of Intention to designate.

• Agenda approved (CARRIED)
• March 20 minutes received (CARRIED)
• Working Group verbal update received (CARRIED)
• Designated 242 Main Street East (CARRIED)
• Designated 43 Main Street East (CARRIED)

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will review post-meeting minutes, hear a presentation on development incentives from the West End Home Builders' Association, and receive verbal updates on the Grimsby Innovation Centre demolition and the Tourism Strategic Action Plan.

• Review of March 6, 2025 meeting minutes
• Presentation on Development Incentives in Grimsby
• Grimsby Innovation Centre Demolition Event update
• Tourism Strategic Action Plan research update
• Next meeting scheduled for May 1, 2025

The committee approved an amended agenda that removed a missing guest item. It accepted the March 6 meeting minutes and formally received a delegation from the West End Home Builders' Association. The committee received the Business Ambassador Inauguration report and agreed to forward the September 25 dinner funding request to Council. Verbal updates on several projects were also accepted for information.

• Agenda amended to remove item 6 – carried
• March 6, 2025 minutes received – carried
• West End Home Builders' Association delegation received – carried
• Business Ambassador Inauguration report received and dinner funding request forwarded to Council – carried
• Verbal updates received for information – carried

Council Meeting

Grimsby Town Council will review council compensation and consider amendments to recreation programming fees. The body will also discuss procurement policies and a governance review for the Niagara Region.

• By-law 25-17: Amendment to Community Services Fee Schedule M for Recreation Programming
• By-law 25-18: Definition of procurement policies for the Town of Grimsby
• Report TC-25-07: Council Compensation Review
• Resolution by Councillor Baradziej regarding Governance Review for the Niagara Region
• Proclamation for Be A Donor Month

The council approved the Council Compensation Review (Option B) and directed staff to implement it, funding the costs from the Levy Program Contingency & Stabilization Reserve (6‑2 vote). It also proclaimed April 2025 as “Be A Donor Month” and approved related agenda and delegation items. Endorsement packages for several advisory committees and receipt of their board minutes were approved. By‑laws 25‑17, 25‑18 and 25‑19 were given leave to be introduced and read for the first time, and a motion for a Niagara Region governance review was defeated (1‑7).

• Approved Council Compensation Review (Option B) and funding source (Yes 6, No 2)
• Proclaimed April 2025 as “Be A Donor Month” (carried)
• Approved agenda amendment to proclaim Be A Donor Month (carried)
• Received delegation from Canadian Transplant Association (carried)
• Approved Council Endorsement Packages for four advisory committees (carried)
• Received board minutes for the same four advisory committees (carried)
• Gave leave to introduce and read By‑laws 25‑17 and 25‑18 (carried)
• Gave leave to introduce and read By‑law 25‑19 (carried)

Finance Committee

The Finance Committee will discuss the 2024 year-end results, portfolio investments, and council remuneration. The body is also reviewing budget amendments for IT upgrades and the Recon Decon Washer project.

• 2024 Year-End Results and Transfers (FIN-25-26)
• Procurement By-Law Update (FIN 25-25)
• Peach King Centre Expansion Cost Update (FIN-25-24)
• Drone Station 2 IT Upgrades budget amendment (FIN-25-23)
• Recon Decon Washer Project funding amendment (FIN-25-22)

The committee approved the agenda and received minutes from prior meetings. It consented to several budget amendments, including $8,540 for a rescue decontamination washer, $15,000 for the International Plowing Match, $50,000 for Drone Station IT upgrades, $14,000 for a drone purchase, $18,000 for Phase 2 of the IT project, and $100,000 for the 2025/2026 Community Development Grant. The committee also approved the updated Procurement By‑law and recommended reserve transfers for 2024 surplus and deficits.

• Approved agenda (CARRIED)
• Received February 27 Finance Committee minutes and March 6 Economic Development minutes (CARRIED)
• Approved $8,540 Rescue Decon Washer Project budget amendment from Fire Equipment Replacement Reserve (CARRIED)
• Approved $15,000 International Plowing Match sponsorship amendment funded from Levy Program Contingency & Stabilization Reserve (CARRIED)
• Approved $50,000 Drone Station IT Upgrade budget amendment funded from Fire Equipment Replacement Reserve (CARRIED)
• Approved $14,000 Drone Purchase budget amendment funded from Fire Equipment Replacement Reserve (CARRIED)
• Approved updated Procurement By‑law (CARRIED)
• Recommended $100,000 budget amendment for 2025/2026 Community Development Grant Program (CARRIED)

Public Works Committee

The Grimsby Public Works Committee will review the 2024 In‑Road Flexible Signage Pilot Program and the 2024 annual performance reports for the town's sanitary and stormwater systems. The meeting includes receipt of the February 26, 2025 minutes and a discussion of the pilot program analysis by location. No decisions are listed; the agenda consists of reports and procedural items.

• DPW-25-05 – 2024 In‑Road Flexible Signage Pilot Program Review
• DPW-25-06 – 2024 Annual Performance Reports for Sanitary and Stormwater Systems
• Receipt of previous minutes (Public Works Committee – February 26, 2025)
• Discussion of pilot program analysis results by location (Appendix C)
• Discussion of sanitary sewage and stormwater management performance (Appendix A & B)

The Public Works Committee approved its agenda (PW-25-010) and the February 26 minutes (PW-25-011). It received two reports: the 2024 In‑Road Flexible Signage Pilot review (PW-25-012) and the 2024 Annual Performance Reports for sanitary and stormwater systems (PW-25-013). The committee resolved to request a letter to the Niagara Region seeking clarification on proposed permanent speed‑limit reductions on Livingston Avenue and Main Street (PW-25-014).

• Approved agenda (PW-25-010) – CARRIED
• Approved February 26 minutes (PW-25-011) – CARRIED
• Received DPW-25-05 signage pilot report and recommended Council adopt permanent in‑road flexible signage (PW-25-012) – CARRIED
• Received DPW-25-06 annual sanitary and stormwater performance reports (PW-25-013) – CARRIED
• Resolved to request Niagara Region clarification on speed‑limit reductions and alternative traffic‑calming measures (PW-25-014) – CARRIED

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will consider a street name request for 9 and 11 Kerman Avenue and review heritage permit recommendation reports for Bell Park, 50‑52 Park Road North, and 133 Main Street East. The committee will also examine a designation research report for 10 Mountain Street. These items are presented for discussion and possible recommendation to the Town Council.

• Street name request – 9 & 11 Kerman Avenue
• Heritage Permit – Bell Park (H.R. 25-02)
• Heritage Permit – 50‑52 Park Road North (H.R. 25-03)
• Heritage Permit – 133 Main Street East (H.R. 25-04)
• Designation Research Report – 10 Mountain Street

The Grimsby Heritage Advisory Committee approved the agenda and received the February minutes. It recommended Bryans Way as the condo road at 9 & 11 Kerman Avenue. The committee approved heritage permits for Bell Park, 50‑52 Park Road North, and 133 Main Street East with conditions, and designated 2a Baker Road North and 10 Mountain Street under the Ontario Heritage Act.

• Agenda approved (CARRIED)
• February 11, 2025 minutes received (CARRIED)
• Recommended Bryans Way as condo road at 9 & 11 Kerman Avenue (CARRIED)
• Heritage permit for Bell Park, 44 Victoria Terrace recommended for approval with conditions (CARRIED)
• Heritage permit for 50‑52 Park Road North recommended for approval with conditions (CARRIED)
• Heritage permit for 133 Main Street East recommended for approval with conditions (CARRIED)
• 2a Baker Road North designated under Part IV Section 29 of the Ontario Heritage Act (CARRIED)
• 10 Mountain Street designated under Part IV Section 29 of the Ontario Heritage Act (CARRIED)

Committee of Adjustment

The Committee of Adjustment is meeting to discuss several minor variance applications for specific properties. The body will also address the annual rotation of Chair and Vice Chair positions.

• Minor Variance A07-25: 4 Adelaide Street
• Minor Variance A08-25: 69 Fairview Road
• Minor Variance A06-25: 174 Woolverton Road
• Minor Variance A03-25: 7-9 Adelaide Street
• Minor Variance A09-25: 30 Niagara Street

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will discuss 2024 fire department accomplishments and other operational updates. Members will examine a revised communications plan. No consultant updates are present, and the next meeting is scheduled for April 16, 2025 at the Jordan Fire Station.

• Operational Updates – review of 2024 Fire Department Accomplishments (JFSAC-25-01)
• Revised Communications Plan – attached document for discussion
• Consultant Updates – none; meetings being scheduled with committee members
• Educational Opportunities – discussion item
• Next Meeting scheduled for April 16, 2025 at Jordan Fire Station

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review the 2024 year-end presentation and discuss a webinar on dementia-friendly communities. The meeting includes a run-through of the presentation slides and a review of previous minutes.

• Review of Age Friendly 2024 year-end presentation
• Discussion of dementia-friendly communities webinar
• Review of previous committee minutes from February 18, 2025

Council Meeting

The Grimsby Town Council meeting will review several by‑laws, including a proposal to authorize electronic (internet) voting for the 2026 municipal election and an amendment to planning fee charges. Discussion reports on the Grimsby Green Advisory Committee’s 2025 update and on alternative voting methods will also be presented. Routine consent reports and other committee updates will be adopted without separate debate.

• By‑law 25‑15: Authorize electronic voting for the 2026 municipal election
• By‑law 25‑14: Amend planning fee schedule (By‑law 24‑78)
• By‑law 25‑16: Confirming By‑law to adopt and ratify council resolutions
• Discussion Report TC‑25‑05: Grimsby Green Advisory Committee 2025 Update
• Discussion Report TC‑25‑06: Alternative Voting Methods for the 2026 Municipal Election

Grimsby Public Library Board

The Grimsby Public Library Board will review the First 100 Day CEO Plan for Ashleigh Whipp. The board is also considering a report on suspending the Library Procurement Policy and reviewing a furniture procurement proposal.

• First 100 Day CEO Plan for Ashleigh Whipp
• Report on Suspending Library Procurement Policy (0-11-06)
• Procurement Proposal for Library Furniture
• Oral report on the GLaM Gala from the CEO
• Review of February 2025 budget and statistics reports

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee will discuss several tourism updates, including the approved LAM Tourism Strategy grant, the International Plowing Match 2025, and partnerships for the Gateway Tourism Information Centre. It will also provide updates on the Business Ambassador program and its upcoming draft certificate, and review local industry expansions such as VTR Feeder Systems, Precision Metalworks, and a new auto‑parts site at 270 Hunter Road. No additional formal decisions are listed on the agenda.

• LAM Tourism Strategy Grant Application Approved
• International Plowing Match 2025 presentation
• Gateway Tourism Information Centre – neighbouring municipal partnerships
• Business Ambassador Draft Certificate (April 3, 2025)
• Local industry expansions: VTR Feeder Systems, Precision Metalworks, 270 Hunter Road (auto parts, Jones Neon Displays Ltd.)

Planning and Development Committee

The Planning and Development Committee will review a Draft Plan of Standard Condominium for 27 John Street (PA‑25‑09). It will also consider a minor revision to the municipal planning fee schedule (PA‑25‑10). A presentation on supporting the Grimsby GO with transit‑oriented development will be given by the West End Home Builders' Association. Routine consent items will be approved without discussion.

• Draft Plan of Standard Condominium for 27 John Street (PA‑25‑09)
• Minor revision to the Planning Fee Schedule (PA‑25‑10)
• Presentation on Grimsby GO Transit‑Oriented Development by West End Home Builders' Association
• Routine consent reports (items marked with an asterisk) to be approved
• Receipt of previous meeting minutes (February 19, 2025)

Finance Committee

The Grimsby Finance Committee will discuss the Summary of 2024 Tax Write‑Offs, the Bi‑Annual Procurement Report, an update on the Peach King Centre expansion, and the 2025 Finance Committee Workplan. No formal decisions are indicated on the agenda; the items are presented as discussion reports.

• FIN‑25‑13 – Summary of 2024 Tax Write‑Offs
• FIN‑25‑14 – Bi‑Annual Procurement Report
• FIN‑25‑15 – Peach King Centre Expansion February 2025 Update
• FIN‑25‑16 – 2025 Finance Committee Workplan

Public Works Committee

The committee will receive an update on the Downtown Reimagined project from the Director of Public Works. It will review the 2024 Annual Drinking Water System Quality Report and the Municipal Summary Report. A verbal update on the Roads QMS and Water QMS internal audit will also be provided.

• Downtown Reimagined update presentation by Director of Public Works
• 2024 Annual Drinking Water System Quality Report
• 2024 Annual Drinking Water System Municipal Summary Report
• Verbal update on Roads QMS and Water QMS internal audit

Community Services Committee

The Grimsby Community Services Committee will meet on Feb. 25, 2025 to consider a series of discussion reports. Items include an information report on the Grimsby Public Art Gallery, the 2025 advertising rates for the Peach King Centre, an update from the Community Services Department, and the schedule and fees for the Mayfair Pickleball Courts. The committee will also address museum business and any consent reports, though no specific motions are listed.

• DCS-25-08 Grimsby Public Art Gallery Information Report – February 2025
• DCS-25-09 Peach King Centre Advertising Rates 2025
• DCS-25-10 Community Services Department Information Update – February 2025
• DCS-25-11 Mayfair Pickleball Courts – Schedule and Fees 2025
• Museum Business

Council Meeting

Grimsby Town Council will discuss resolutions regarding council compensation, expense policies, and the prioritization of Canadian goods. The body will also consider a by-law to designate fire routes and review the appeal status of 540-544 North Service Road.

• Resolution on Council Compensation (Councillor Davoli)
• Resolution on Council Expense Policy (Councillor Howe)
• Resolution on Prioritizing Canadian Goods (Councillor Davoli)
• By-law 25-12 to designate fire routes
• Appeal status of 540-544 North Service Road

Planning and Development Committee

The Planning and Development Committee will discuss the Memorandum of Understanding for engineering collaboration with the Niagara Region (PA-25-05). It will also review the results of the Balsam Lane Christmas Market (PA-25-06). No other substantive items are listed for decision at this meeting.

• PA-25-05 – Review of Memorandum of Understanding for engineering with Niagara Region
• PA-25-06 – Review of Balsam Lane Christmas Market results

Age Friendly Advisory Committee

The Age Friendly Advisory Committee is meeting to discuss transit accessibility for seniors with a presentation from the Niagara Transit Commission. The body will also review the 2024 year-end presentation and the 2025 action item list.

• Delegation from Howard Levine regarding transit accessibility for seniors
• Niagara Transit Commission presentation
• Review of 2024 Year-End Presentation and 2025 Action Item List
• Discussion on accessing agendas and minutes via eScribe
• Discussion on changing meeting time

Committee of Adjustment

The Grimsby Committee of Adjustment will consider four minor variance applications: 9 Doran Avenue, 24 Casablanca Boulevard, 76 Elm Tree Road West, and 133 & 137 Main Street East. A request has been made to defer the application for 9 Doran Avenue (A01-25). The meeting will discuss the merits of each application and any related comments before any decision is made.

• Minor variance application A01-25 – 9 Doran Avenue
• Minor variance application A02-25 – 24 Casablanca Boulevard
• Minor variance application A04-25 – 76 Elm Tree Road West
• Minor variance application A05-25 – 133 & 137 Main Street East
• Request to defer application A01-25 – 9 Doran Avenue

Grimsby Public Library Board

The Grimsby Public Library Board will receive an update on the TCI feasibility study and review community survey results. The board will also hear an oral report on the Grimsby GLaM Gala and consider a CEO appointment report in closed session. Routine items such as approval of previous minutes, budget reports, and upcoming events will be approved by consent.

• TCI Feasibility Study Update and Community Survey Results (Item 6)
• Grimsby GLaM Gala oral report (Item 12.1)
• CEO Appointment Report (Closed Session Item 13.1)
• Approval of January 15 and January 28 Board meeting minutes (Item 8.1)
• January Monthly Budget Report (Item 11.1)

Grimsby Heritage Advisory Committee

The Grimsby Heritage Advisory Committee will receive updates and review designation research reports for 43 Main Street East, 88 Main Street East, and 24 Auditorium Circle. The reports assess the heritage value of these properties. The committee will discuss the findings but no formal decisions are listed on the agenda.

• Verbal update – Designation Research Report – 43 Main Street East
• Designation Research Report – 88 Main Street East
• Designation Research Report – 24 Auditorium Circle
• Verbal update – Working Group Map

Corporate Services Committee

The Grimsby Corporate Services Committee meeting on February 10, 2025 will receive and discuss several departmental accomplishment reports. The agenda includes a discussion of a Fire Route By-law Amendment (BYL-25-01) with supporting documents such as the existing by‑law, a map of 91 Livingston Avenue, and a draft amendment. Additional discussion reports cover 2024 municipal law‑enforcement, fire department, ITSI, clerks division, communications, and human‑resources accomplishments. No formal decisions are listed; the items appear to be for presentation and discussion.

• Fire Route By-law Amendment (BYL-25-01) – amendment to Fire Route By-law No. 18‑85, includes map of 91 Livingston Ave.
• 2024 Municipal Law Enforcement Accomplishments (BYL-25-02) report.
• 2024 Fire Department Accomplishments (FCR-25-01) report.
• 2024 ITSI Department Accomplishments (ITSI-25-01) report.
• 2024 Communications Accomplishments (CAO-25-01) report (includes social media metrics).

Council Meeting

The council will consider several by‑law amendments, including By‑law 25‑10 to authorize an encroachment agreement with Jesse Raso for property LTS 165‑167, 185 and PT LT 184. Discussion reports will review the 2025 Consolidated Budget Amendments that update water and wastewater rates and reserve fund by‑laws. Additional items include updates on the Balsam Christmas Market, Niagara Transit Master Plan public engagement, and routine consent reports.

• By‑law 25‑10: authorize encroachment agreement with Jesse Raso (property LTS 165‑167, 185 & PT LT 184)
• By‑law 25‑05: amend water rates (amends By‑law 73‑41)
• By‑law 25‑06: establish wastewater rates
• By‑law 25‑07: amend reserves and reserve funds (amends By‑law 21‑85)
• By‑law 25‑08: amend community services rates and recreation fees

Community Services Committee

The Grimsby Community Services Committee will approve a routine consent item supporting the Grimsby Farmers Market road closure for 2025. It will also review the Community Services Event Schedule for 2025 and discuss the Community Services Rates and Fees for 2025, including Schedule M and Schedule N. A museum information report for February 2025 will be presented.

• Consent: Grimsby Farmers Market Road Closure Support 2025 (DCS-25-07)
• Discussion: Community Services Event Schedule 2025 (DCS-25-05)
• Discussion: Community Services Rates and Fees 2025 – Schedule M and Schedule N (DCS-25-06)
• Presentation: Grimsby Museum Information Report – February 2025 (DCS-25-04)

Public Works Committee

The Public Works Committee will meet to review a management report on roads and discuss a specific property agreement. The committee is considering a draft by-law regarding an encroachment at 2 5th Street.

• DPW-25-01: 2024 Roads QMS Management Review
• DPW-25-02: Encroachment Agreement and draft by-law for 2 5th Street

Grimsby Public Library Board

The Grimsby Public Library Board will review a Terms of Employment Report. In a closed session, members will confirm the CEO and Chief Librarian and consider the contract for the Chief Librarian. No other decisions are listed.

• Terms of Employment Report (item 6.1)
• Confirmation of CEO and Chief Librarian (closed session 7.1)
• CEO and Chief Librarian Contract (closed session 7.2)

Budget Committee of the Whole

The Budget Committee of the Whole will hear the 2025 budget presentation by the Director of Finance/Treasurer. It will review the 2025 Consolidated Budget Report and its accompanying appendices covering operating budgets, water and wastewater rates, and capital project budgets. The committee will discuss the town’s financial plans for 2025.

• 2025 Budget Presentation by Tony Del Monaco, Director of Finance/Treasurer
• FIN-25-10 2025 Consolidated Budget Report
• Appendix A – 2025 Operating Budget Summary
• Appendix B – 2025 Water and Wastewater Rates
• Appendix C – 2025 Capital Project Budget Summary

Finance Committee

The Finance Committee is meeting to review several financial policies and project updates. The agenda includes discussions on a new Capital Financing Policy and updates to the Procurement By-law.

• Capital Financing Policy (FIN-25-02)
• Procurement By-law Update (FIN-25-03)
• Casablanca Park Development Phase 1–3 Budget Amendment (FIN-25-06)
• Peach King Centre Expansion cost update (FIN-25-07)
• 2024 Third Quarter Financial Update and Tax Arrears Status Update

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications: A43-24 for 261 Ontario Street and A44-24 for 32 St. Andrews Avenue. It will also review a land consent application B08-24 for 129 Mountain Road. Member Mottershead has declared a non‑pecuniary interest in the 261 Ontario Street variance.

• Minor variance – A43-24 – 261 Ontario Street
• Minor variance – A44-24 – 32 St. Andrews Avenue
• Land consent – B08-24 – 129 Mountain Road
• Disclosure of interest by Member Mottershead (A43-24)
• Delegations: Deputy Fire Chief (A43-24), owners Randy Donald & Suzanne Greenfield (A44-24), Agent Isabella Brioso (B08-24)

Age Friendly Advisory Committee

The Age Friendly Advisory Committee will review a verbal update on the 55+ Program Survey. It will discuss plans for the Acting Living Fair scheduled for March 7, 2025. Members will examine the first draft of the 2024 Year‑End Presentation slide deck. Announcements include e‑Learning modules for age‑friendly planning and a speaker on transit accessibility for seniors.

• 55+ Program Survey – verbal update
• Acting Living Fair – event scheduled for March 7, 2025 (discussion)
• 2024 Year‑End Presentation – first draft slide deck (discussion and review)
• Ontario Age‑Friendly Communities e‑Learning modules announcement
• Howard Levine speaking on senior transit accessibility at Feb 18, 2025 meeting

Art Gallery Special Purpose Advisory Committee

The committee is meeting to receive the minutes from December 3, 2024, and review a report from the Art Gallery Manager Curator. The meeting is primarily procedural.

• Review of DCS-25-03 Art Gallery Manager Curator Report - January 16, 2025
• Receipt of December 3, 2024 meeting minutes

Grimsby Public Library Board

The Grimsby Public Library Board will review reports on a study area refresh and a draft safe space statement. The meeting includes updates on the CEO and Chief Librarian hiring process and a request for funds.

• CEO and Chief Librarian Hiring Committee request for funds
• Study Area Refresh Report
• Draft Board Safe Space Statement
• Terms of Employment review
• Closed session regarding Microfilm Reader Purchase

Joint Fire Services Advisory Committee

The Joint Fire Services Advisory Committee will meet on Jan 15, 2025 to receive operational updates, consultant updates, and discuss educational opportunities, joint issues with proposed solutions, advocacy opportunities, and communications. No formal decisions or votes are listed on the agenda.

• Operational Updates
• Consultant Updates
• Educational Opportunities
• Joint‑Issues and Proposed Solutions
• Advocacy Opportunities

Grimsby Economic Development Advisory Committee

The Grimsby Economic Development Advisory Committee is meeting to review the 2024 Economic Development Annual Report. The body will also hear from delegations and receive updates on several ongoing business and tourism projects.

• Review of CAO-25-02 Economic Development Annual Report 2024
• Delegation from Employment Help Centre of West Niagara
• Delegation regarding Mayor's Gala 2025
• Delegation from Benchside Magazine
• Updates on Tourism Strategic Plan Proposal and Business Ambassador Program

Grimsby Heritage Advisory Committee

The committee will receive verbal updates on Part IV designations and the working group. It will consider an information report to amend the Designation Bylaw for 262 Main Street West. The meeting also includes review of research reports on the heritage designations of 262 Main Street West and 43 Main Street East. No other business is listed.

• Verbal updates – Part IV Designations
• Verbal updates – Working Group
• Information Report – amendment to Designation Bylaw for 262 Main Street West
• Designation Research Report – 262 Main Street West
• Designation Research Report – 43 Main Street East

Council Meeting

The Grimsby Town Council will discuss a representation of the 141‑149 Main Street East site plan application before the Ontario Land Tribunal. A sponsorship proposal for the 2025 Parasport Games will also be reviewed. The council will consider a naming‑rights sponsor for the Peach King Centre and will adopt two by‑laws, one amending By‑law 14‑45 for 152 Main Street West and another appointing a building inspector.

• Discussion Report FIN-25-01 – 2025 Parasport Games Sponsorship
• Discussion Report PA-25-04 – 141‑149 Main Street East site plan application representation at the Ontario Land Tribunal
• By‑law 25-01 – amendment to By‑law 14‑45 (152 Main Street West)
• By‑law 25-02 – appointment of a building inspector for the Town of Grimsby
• Peach King Centre Naming Rights Sponsor (closed‑session item)

Grimsby Development Industry Liaison Task Force

The Grimsby Development Industry Liaison Task Force will discuss a development process analysis update, design charrettes, surety bond presentations, a reduction and release of letters of credit, and an update to the Grimsby Official Plan. No decisions are recorded in the agenda; the items are for discussion and information sharing.

• Grimsby Development Process Analysis Update
• Design Charrettes
• Surety Bonds Presentations – Platform Insurance and Raise Underwriting
• Letters of Credit – Reduction & Release
• Grimsby Official Plan Update

Planning and Development Committee

The Planning and Development Committee will approve routine consent items for the 2025 Official Plan consolidation (PA-25-01) and the 2025 Zoning By-law 14-45 consolidation (PA-25-02). It will also discuss a proposed zoning by-law amendment affecting the property at 152 Main Street West (PA-24-39). No other decisions are listed on the agenda.

• Consent approval of Official Plan Consolidation 2025 (PA-25-01)
• Consent approval of Zoning By-law 14-45 Consolidation 2025 (PA-25-02)
• Discussion of Proposed Zoning By-law Amendment at 152 Main Street West (PA-24-39)
• Review of Concept Plan and Draft Zoning By-law for 152 Main Street West
• Consideration of public comments on the 152 Main Street West amendment