Kincardine public meetings in 2021

Committee of the Whole

This agenda contains only procedural boilerplate and no substantive items. The meeting is listed as a Committee of the Whole for Kincardine, ON, but no decisions, discussions, or specific agenda items are provided.

Council Meeting

This agenda for the Kincardine Council meeting on 2021-12-20 contains no substantive items. The text is entirely procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions.

Physician Recruitment and Retention Committee

This agenda contains only procedural boilerplate and no substantive items. The document lists the meeting title, date, and system-generated fields, but no decisions, discussions, or attachments are provided.

Kincardine Trails Association

The Kincardine Trails Association Committee is meeting electronically to review its 2021 action list, consider adopting the 2022 action list and draft budget, and review the current 2021 budget. The meeting includes routine items such as approving minutes and scheduling the next meeting for spring 2022.

• Adoption of February 3, 2021 minutes
• Review 2021 action list
• Adopt 2022 action list
• Review 2022 draft trails budget
• 2021 budget review

The Kincardine Trails Association Committee approved the minutes from February 3, 2021, and adopted the 2022 Action List. The 2022 draft budget was reviewed, noting a $5,000 decrease in staff wages, with operations staff continuing support. The committee also discussed potential partnerships, including with Stoney Island Ski Club and high school shop classes for trail projects.

• Approved February 3, 2021 minutes (carried)
• Adopted 2022 Action List (carried)
• Reviewed 2022 draft budget with $5,000 staff wage decrease
• Reviewed 2021 budget with no concerns

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to review and discuss the 2022 Budget Report and Presentation. This is the main substantive item on the agenda; no decisions are listed, only the report and presentation for discussion.

• 2022 Budget Report and Presentation

The Committee of the Whole received a presentation and report on the 2022 draft budget, including departmental reviews and discussion of items such as reserve funds, wages, user fees, and capital projects. No formal decisions were made; the only action was to adjourn.

• Adjourned meeting at 11:50 p.m. (carried)

Special Council Meeting

This is a special meeting of Kincardine Council called specifically to discuss the 2022 budget. The agenda includes moving into Committee of the Whole for budget discussions, then returning to council. No specific budget figures or decisions are listed in the agenda itself.

• Discussion of 2022 budget
• Committee of the Whole session
• Confirmatory by-law for meeting proceedings

The special meeting was called to discuss the 2022 budget, but the minutes record no substantive decisions. Council moved into Committee of the Whole, returned, passed a confirmatory by-law, and adjourned.

• Moved into Committee of the Whole (carried)
• Passed confirmatory by-law 2021-200 (carried)
• Adjourned at 11:51 a.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt previous minutes, hear from Saugeen Mobility and Regional Transit (SMART), and provide input on the Municipality's Inclusion, Diversity, Equity and Access (IDEA) Strategy. The committee will also finalize its Catalogue of Issues priorities to forward to the Senior Management Team and receive an update on the Respect the Space Parking Video promotion.

• Adoption of November 9, 2021 minutes
• Delegation from Saugeen Mobility and Regional Transit (SMART)
• Input session on IDEA Strategy with Manager of Strategic Initiatives Lori Fioze
• Update on Respect the Space Parking Video promotion
• Finalize Catalogue of Issues priorities for Senior Management Team

The Accessibility Advisory Committee heard from Saugeen Mobility and the IDEA group, then selected top capital priorities for the 2022 budget: making the Davidson Centre Track area accessible, completing access to Dunsmoor Park washrooms and picnic shelters/band stands, and transportation. The committee also adopted the November 9, 2021 minutes and adjourned.

• Adopted November 9, 2021 minutes (carried)
• Selected Davidson Centre Track area accessibility as top capital priority
• Selected Dunsmoor Park washroom and shelter access as top capital priority
• Selected transportation as top capital priority
• Adjourned to January 11, 2022 (carried)

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business, including adopting minutes from November 22, 2021, and approving accounts for payment. They will also receive a presentation on a conceptual plan for the Susan Quinn Catto Memorial Garden and an overview of the Explore Ontario program.

• Presentation of conceptual plan for Susan Quinn Catto Memorial Garden
• Overview of Explore Ontario program content packages
• Adoption of minutes from November 22, 2021 meeting
• Approval of accounts for payment
• Next meeting scheduled for January 18, 2022

The Kincardine BIA Board of Management held a routine meeting, approving the November 22, 2021 minutes and the accounts for payment as presented. No substantive policy decisions were made; the meeting focused on informational updates, including a potential grant for a memorial garden, a tourism promotion service, and downtown business activity.

• Approved minutes of November 22, 2021 meeting (carried)
• Approved accounts for payment as presented (carried)
• Adjourned at 9:40 a.m. (carried)

Public Meeting

This is a public planning meeting where Council will hear presentations and public comments on two zoning applications. No decisions will be made at this meeting; Council will consider the applications at a later regular meeting.

• Zoning application Z-2020-070 by Dylan & Kirsten Wake for 848 Bruce Road 23
• Zoning and official plan amendment applications L-2021-011 & Z-2021-011 by Dan Morley & Alicia Woods-Morley for 27 Whispering Woods, Inverhuron

This was a public planning meeting where council heard presentations on two zoning applications: one from Dylan & Kirsten Wake and another from Dan Morley & Alicia Woods-Morley. No votes or decisions were taken on either application; the meeting adjourned with a procedural motion.

• Heard zoning application Z70 Wake (no decision)
• Heard zoning application L11 Z47 Woods (no decision)
• Adjourned meeting at 5:44 p.m. (carried)

Planning Corporate Services Meeting

The Kincardine Council is meeting electronically to consider a zoning amendment public meeting and a by-law to amend the Bruce Power nuclear emergency preparedness funding agreement. The funding amendment adjusts levels and updates contact info, effective January 1, 2022, with no changes to key deliverables. The agenda also includes routine items like land acknowledgment, disclosures, and a possible closed session.

• Public meeting for a proposed zoning amendment
• By-law to amend Bruce Power L.P. funding assistance agreement (2021)
• Third Amending Agreement to Nuclear Emergency Preparedness Funding Agreement
• Closed session for potential litigation

Council held a public meeting and passed multiple by-laws, including zoning amendments for 848 Bruce Rd 23, 27 Whispering Woods, Smart Centers, and holding removals, as well as an official plan amendment. They also approved a Bruce Power funding assistance agreement amendment, an asset management levels of service framework, a draft plan of subdivision recommendation, and several other agreements. All motions were carried unanimously.

• Passed By-law 2021-190: Zoning amendment for 848 Bruce Rd 23
• Passed By-law 2021-191: Official Plan Amendment OPA#2 for 27 Whispering Woods
• Passed By-law 2021-192: Zoning amendment for 27 Whispering Woods
• Passed By-law 2021-193: Bruce Power L.P. Funding Assistance Agreement Amendment
• Directed staff to develop Asset Management Plan using Scenario 2 levels of service
• Passed By-law 2021-194: Zoning amendment for Smart Centers
• Recommended draft approval for Battler Plan of Subdivision to County of Bruce
• Passed By-laws 2021-195 to 2021-198: Site plan, holding removals, drain agreement, wastewater equipment

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss reports and provide direction on several items, including finalizing the Asset Management Plan based on community survey results, and to receive information on zoning and subdivision applications. No decisions are made in Committee of the Whole; items will be considered by Council later. The agenda also includes routine items like minutes adoption and a request to award a contract for blowers.

• Asset Management Plan: survey results support maintaining existing levels of service (Scenario 2)
• Zoning By-law Amendment Z-2021-032 (Smart Centres) - public meeting held July 12, 2021
• Draft Plan of Subdivision S-2021-010 (Battler) - public meeting held August 9, 2021
• Site Plan Agreement Amendment for Harbour Church at 249 Bruce Ave - cancel Phase II, revise Phase III, extend to Oct 31, 2022
• KWWTP Aeration Upgrade: award RFQ to H2 Flow Equipment Inc for $56,965.25

The Committee of the Whole recommended Council adopt an asset management plan framework using Scenario 2 and the proposed 2031 levels of service. It also recommended approving a site plan amendment for The Harbour Church, a holding removal by-law, a drainage agreement, and a blower purchase. Two planning reports (Smart Centres zoning and Battler subdivision) were received as information only, with no decision made.

• Recommended asset management plan framework using Scenario 2 (carried)
• Recommended site plan amendment by-law for 249 Bruce Ave (carried)
• Recommended holding removal by-law for 829 Kincardine Ave and 1494 Highway 21 (carried)
• Recommended Agra Foster Wallace drainage agreement (carried)
• Recommended awarding blower quote to H2 Flow Equipment Inc. for $56,965.25 (carried)
• Adopted minutes of December 3, 2021 meeting (carried)

Council Meeting

Kincardine Council is meeting electronically to handle routine business: adopting minutes, recognizing local baseball teams, and considering several by-laws. Key items include adopting updated Terms of Reference for the Physician Recruitment and Retention Committee, a housekeeping budget amendment, and an amendment to 2022 rates and fees to adjust development charges. The meeting also includes standard procedural items like a confirmatory by-law and adjournment.

• Adoption of minutes from Nov 15, 2021 regular and special meetings
• Recognition of Kincardine Baseball teams for All Ontario Championships
• Adoption of amended Physician Recruitment and Retention Committee Terms of Reference
• 2021 Budget Amendment (2) By-law (By-law No. 2021-186)
• 2022 Consolidated Rates and Fees Amendment (1) By-law to revise Development Charges (By-law No. 2021-187)

Council adopted the Kincardine Physician Recruitment and Retention Committee Terms of Reference as amended, with Mayor Glover declaring a pecuniary interest and not participating. Council also passed the 2021 Budget Amendment (2) By-law (No. 2021-186) and the 2022 Consolidated Rates and Fees Amendment (1) By-law (No. 2021-187). Additionally, Council directed staff to develop a Housing Action Plan for 2022, approved a new wage grid effective January 1, 2022, and approved amendments to the Winter Storm Policy.

• Adopted the Kincardine Physician Recruitment and Retention Committee Terms of Reference as amended (Resolution 12/06/21-02).
• Passed the 2021 Budget Amendment (2) By-law as By-law No. 2021-186 (Resolution 12/06/21-03).
• Passed the 2022 Consolidated Rates and Fees Amendment (1) By-law as By-law No. 2021-187 (Resolution 12/06/21-04).
• Approved the consent agenda recommendations and directed staff to proceed (Resolution 12/06/21-06).
• Directed staff and the Community Economic Development Committee to develop a Housing Action Plan for 2022 and repealed a 2019 resolution on an affordable housing ad-hoc committee (Resolution 12/06/21-07).
• Approved the proposed wage grid and directed implementation effective January 1, 2022 (Resolution 12/06/21-08).
• Approved amendments to the GG.6.2 Winter Storm Policy (Resolution 12/06/21-09).
• Passed the confirmatory by-law as By-law No. 2021-189 (Resolution 12/06/21-10).

Committee of the Whole

The Committee of the Whole is meeting to discuss a proposed Housing Action Plan to address local housing challenges, and to review a new employee wage grid resulting from a market study. They will also hear a delegation from the Kincardine and Community Health Care Foundation, consider a winter storm policy update, and handle routine consent items including by-laws and reports.

• Housing Action Plan development report (Strategic Initiatives-2021-01)
• Market study results and 2022 draft wage grid (Human Resources-2021-02)
• Winter Storm Policy amendments (Human Resources-2021-03)
• Trail Licence Agreement by-law for 592 Hunter St (By-law No. 2021-188)
• Delegation from Kincardine and Community Health Care Foundation

The Committee of the Whole recommended Council approve a new wage grid effective January 1, 2022, and direct staff to implement it. It also recommended Council direct staff and the Community Economic Development Committee to complete a Housing Action Plan in 2022, and repeal a previous resolution establishing an ad-hoc committee on affordable housing. The committee heard a delegation from the Kincardine and Community Health Care Foundation requesting a $2.4 million donation over four years, but took no action on it.

• Recommended Council approve new wage grid (7-2)
• Recommended Council implement wage grid effective Jan 1, 2022 (7-2)
• Recommended Council direct staff and CEDC to complete Housing Action Plan in 2022
• Recommended Council repeal Resolution #10/07/19-09 establishing 3-person Ad-Hoc Committee on Affordable Housing
• Recommended Council approve amended GG.6.2 Winter Storm Policy
• Adopted minutes of Nov 15, 2021 COW meeting
• Added item on Tiverton postal outlet closure to agenda

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss several environmental initiatives. Items include a possible tree nursery on unused park land, a municipal webpage on native trees and shrubs, and continued talks on public recycling bins and greening local businesses. The committee will also review its 2021 budget and reflect on an ongoing fundraiser.

• Discussion on Bruce Power's Carbon Offset Coalition with Nuclear Innovation Institute
• Proposal for a tree nursery using unused park land
• Possible municipal webpage on native trees and shrubs
• Continued discussion on public recycling and garbage receptacles, including in-ground options
• Review of remaining 2021 budget

Kincardine Police Services Board

The Kincardine Police Services Board is meeting electronically to receive updates on grant applications, review financial and detachment commander reports, and discuss the 2022 meeting schedule. The agenda is largely routine, with no major decisions or public hearings listed.

• Update on Victims Support Grant 2021-23 application status
• Update on Community Safety and Policing Grant activities
• Review of 2022-23 to 2024-25 Community Safety and Policing Grant call for applications
• Financial report for November 23, 2021
• Detachment Commander's Report for October 2021

Inclusion Diversity Equity and Access Advisory Committee

This is the agenda for the Kincardine Inclusion Diversity Equity and Access Advisory Committee meeting on November 30, 2021. The agenda text is entirely procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. No substantive business is identified for this meeting.

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to discuss updates on the Community Improvement Plan (CIP) and the Housing Strategy, and to receive reports from community partners. The committee will also adopt minutes from previous meetings and hear a recap of a realtors forum.

• Update and feedback on Community Improvement Plan priorities
• Overview of next steps for Housing Strategy
• Recap of realtors forum held November 18, 2021
• Reports from Bruce County, BIA, Chamber, and Bruce Community Futures
• Invitation to Nuclear Innovation Institute Clean Energy Summit

The Community Economic Development Committee approved updating the Community Improvement Plan (CIP) to cover the entire Municipality of Kincardine, with priority focus on affordable housing and commercial development. The committee also received updates on the Housing Action Plan, the Spruce the Bruce program review, and a successful realtors forum. Minutes from September 23 and October 21, 2021 were adopted.

• Adopted minutes of September 23 and October 21, 2021 meetings
• Approved updating the Community Improvement Plan to include the entire Municipality
• Set priority focus of updated CIP as affordable housing and commercial development
• Adjourned meeting at 6:28 pm

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to discuss progress on 2021 goals, receive a verbal financial update, and plan the 2022 meeting schedule. The agenda is largely procedural, with no specific funding decisions or project details listed.

• Adoption of minutes from September 27, 2021 meeting
• Discussion of 2021 goals and projects update
• Verbal update on committee finances
• Discussion of 2022 schedule of meetings

The Kincardine Community Fund Committee approved a motion to contact the Kincardine Lions Club to propose working jointly on a hockey project, with proceeds split between the Lions and the Fund. The committee also adopted the minutes from the September 27, 2021 meeting. No other substantive decisions were made; 2022 goals and budget were discussed but deferred to future meetings.

• Adopted the minutes of the September 27, 2021 meeting as presented.
• Approved contacting the Kincardine Lions Club to propose a joint hockey project with proceeds split between the Lions and the Kincardine Community Fund.
• Adjourned the meeting at 6:15 p.m.

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business: adopting minutes from previous meetings, receiving updates, and approving accounts for payment. The only substantive discussion item is a promenade survey under new business.

• Adoption of minutes from November 3 and November 16, 2021 meetings
• Discussion of Promenade Survey
• Approval of Accounts for Payment
• Next meeting scheduled for December 21, 2021

The Kincardine BIA Board approved a motion supporting the continuation of the Promenade on Queen in 2022, recommending weekend street closures from Saturday 8am to Sunday 5pm. The board also accepted the minutes of the November 3 and 16 meetings, approved accounts for payment, and adjourned at 9:25am.

• Approved minutes of November 3 and 16, 2021 meetings as presented (Resolution 11-22-01).
• Supported continuation of the Promenade on Queen in 2022, recommending weekend street closures from Saturday 8am to Sunday 5pm (Resolution 11-22-02).
• Accepted accounts for payment as prepared and presented (Resolution 11-22-03).
• Adjourned the meeting at 9:25am (Resolution 11-22-04).

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment and Retention Committee is meeting electronically to discuss physician recruitment and retention matters. Agenda items include adopting October minutes, reviewing updated Terms of Reference, receiving updates on locum houses and the Emergency Department locum program, and hearing a recruiter update. The committee will also review the proposed 2022 budget and provide input.

• Adoption of October 21, 2021 meeting minutes
• Review of updated Terms of Reference for the committee
• Update on recognition to The Society of United Professionals for locum house use
• Discussion on ER shortages and possible solutions
• Presentation of proposed 2022 budget for committee input

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business: adopting prior minutes, approving accounts for payment, and receiving updates. The only substantive discussion item is a promenade survey under new business.

• Promenade survey discussion
• Adoption of Nov. 3, 2021 meeting minutes
• Approval of accounts for payment

The Kincardine BIA Board of Management meeting was called to order at 9:15 am on November 16, 2021, but adjourned immediately due to a lack of quorum. No substantive decisions were made.

• Adjourned meeting at 9:15 am due to lack of quorum

Council Meeting

Kincardine Council is meeting electronically to consider routine administrative items, including adopting a vaccination policy, updating the procurement policy, and passing several by-laws. The agenda also includes a closed session for labour relations or employee negotiations regarding a market study.

• Adopt Policy No. GG.6.17 Vaccination Policy
• Repeal and replace Procurement Policy No. GG.2.17
• Pass Emergency Communications (Town of Tilsonburg) Agreement By-law
• Pass Traffic and Parking Amendment (4) By-law
• Pass By-law Enforcement (James Special Services Inc.) Agreement By-law for 3-year contract

Council adopted a Vaccination Policy and a new Procurement Policy, and passed four by-laws covering emergency communications, traffic and parking, by-law enforcement, and appointments. It also directed a review of the Community Improvement Plan with a $50,000 budget for a consultant in 2022, and held a closed session on employee negotiations.

• Adopted Vaccination Policy No. GG.6.17 (carried)
• Repealed and replaced Procurement Policy No. GG.2.17 (carried)
• Passed By-law 2021-181, Emergency Communications (Town of Tillsonburg) Agreement (carried)
• Passed By-law 2021-182, Traffic and Parking Amendment (4) (carried)
• Passed By-law 2021-183, By-law Enforcement (James Special Services Inc.) Agreement (carried)
• Passed By-law 2021-184, Appointment (September 2021-2022) Amendment (2) (carried)
• Directed Community Economic Development Committee to review CIP and consider $50,000 consultant budget for 2022 (carried)
• Held closed session on labour relations/employee negotiations (Market Study); direction provided to staff

Special Council Meeting

This is a special electronic meeting of Kincardine Council called solely to move into a closed session. The closed session is to discuss trade secret or commercial information supplied in confidence by Westario Power Inc., under the Municipal Act. No public decisions or discussions are on the agenda.

• Move into closed meeting regarding Westario Power Inc. confidential information
• Land acknowledgment statement by Deputy Mayor Roppel
• Return to open meeting after closed session

Council held a special meeting to discuss confidential commercial information about Westario Power Inc., then moved into closed session. After returning, Council approved a shareholder resolution authorizing a reorganization of Westario Power to align with the original shareholders' agreement, including transferring shares to a new holding company. The resolution was carried.

• Moved into closed meeting to discuss Westario Power confidential information (carried)
• Approved Westario Power reorganization and authorized execution of related documents (carried)
• Appointed current Westario board members as directors for newly created companies (carried)
• Adjourned meeting at 3:56 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss a Community Improvement Plan (CIP) that would allow the municipality to offer incentives for development and redevelopment, which is currently prohibited under the Municipal Act. The committee will also consider appointments to the CAO Recruitment Committee and receive an update from Ontario Power Generation. Several routine items, including resignations, reports, and communications, are on the consent agenda.

• Community Improvement Plan (CIP) to enable development incentives under Planning Act
• Appointment of CAO Recruitment Committee: Mayor Glover, Councillors Cuyler, Couture, Stewart
• OPG update to Council
• Accept resignation of Kimberley Schubert from Arts, Culture and Heritage Committee
• Receive October 2021 Water/Wastewater Compliance Report

The Committee of the Whole recommended Council receive the Community Improvement Plan (CIP) report for information, direct the Community Economic Development Committee to review the current CIP and provide recommendations on priority areas, and consider a CIP in the 2022 budget with a $50,000 allocation for a consultant. The committee also recommended appointing Mayor Glover, Councillors Cuyler, Couture, and Stewart to the CAO Recruitment Committee. All recommendations were carried; no decisions were made on the consent agenda items.

• Recommended Council receive CIP report and direct CEDC review (carried)
• Recommended $50,000 for CIP consultant in 2022 budget (carried)
• Recommended Mayor Glover, Cuyler, Couture, Stewart to CAO Recruitment Committee (carried)
• Adopted Nov 8, 2021 Committee of the Whole minutes (carried)
• Adjourned at 5:33 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt prior minutes, review the Annual Public Status Update, and discuss the Catalogue of Issues with a goal of bringing items forward for the 2022 budget. They will also discuss promotional ideas for an accessible parking video. The meeting is largely procedural and discussion-oriented.

• Adoption of September 14, 2021 minutes
• Review of Annual Public Status Update
• Update and discussion of Catalogue of Issues for 2022 budget
• Promotional ideas for accessible parking video

The Accessibility Advisory Committee met electronically and appointed Lesley MacGregor as Chair. Members identified priorities for the 2022 budget, including the outdoor track at the Davidson Centre, and discussed outstanding items like benches at Dunsmoor Park and inaccessible washrooms. Staff will investigate these issues and promote the 'Respect the Space' accessible parking video. The committee also received an update on Saugeen Mobility and Regional Transport (SMART) holiday hours.

• Appointed Lesley MacGregor as Chair for the meeting (carried)
• Adopted minutes of September 14, 2021 meeting (carried)
• Identified outdoor track at Davidson Centre as 2022 budget priority
• Staff to investigate Dunsmoor Park bench and washroom access issues
• Staff to promote 'Respect the Space' accessible parking video on social media
• Adjourned to meet again December 14, 2021 (carried)

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss and potentially decide on several items, including awarding a $4,232,765 tender for the Huron Terrace Sewage Pumping Station upgrades, a new vaccination policy for municipal employees, and a review of the procurement policy. They will also receive the 9-month financial report and consider adding an accessible parking space on Queen Street.

• Award tender to Finnbilt General Contracting Limited for $4,232,765 for Huron Terrace SPS upgrades
• Vaccination policy requiring disclosure of status and testing for non-vaccinated employees
• Procurement policy review by LXM Law LLP with draft policy for consideration
• 9-month financial report: operating expenses under budget by $5.512M, revenues under by $1.042M
• Add accessible parking space on east side of Queen Street between 743 and 731 Queen Street

The Committee of the Whole recommended Council award the Huron Terrace Pump Station Upgrades tender to Finnbilt General Contracting Limited for $4,232,765, and also recommended adopting a new Procurement Policy, a draft Vaccination Policy, an accessible parking spot on Queen Street, and renewing the Tillsonburg Fire Communications dispatch contract. All recommendations are to be considered at the November 15, 2021 Council meeting.

• Recommended awarding Huron Terrace Pump Station Upgrades tender to Finnbilt General Contracting Limited for $4,232,765 (carried)
• Recommended adopting the Procurement Policy with implementation in Q1 2022 (carried)
• Recommended receiving the draft Vaccination Policy requiring employee disclosure and testing for non-vaccinated staff (carried)
• Recommended updating Traffic and Parking By-law to add an accessible parking spot between 743 and 731 Queen Street (carried)
• Recommended continuing contract with Tillsonburg Fire Communications and amending By-law 2015-014 for new pricing and Next Generation 9-1-1 costs (carried)

Planning Corporate Services Meeting

Council is meeting electronically to consider two by-laws: one to accept a proposal from MHBC Planning Limited for a Comprehensive Zoning By-law Review at a total project cost of $119,778.13 plus HST, and another for a Victim Support Grant (VSG) 2021. The meeting also includes routine items such as land acknowledgment, disclosures, and a possible closed session regarding OPF Lands negotiations.

• Comprehensive Zoning By-law Review proposal acceptance by-law with MHBC Planning Limited, total project cost $119,778.13 plus HST
• Victim Support Grant (VSG) 2021 by-law
• Closed session to discuss negotiations and confidential information regarding OPF Lands
• Confirmatory by-law for proceedings of the November 8, 2021 meeting

Council approved four by-laws: the Comprehensive Zoning By-law Review (MHBC) Proposal Acceptance By-law (2021-177), the Victim Support Grant (VSG) 2021 By-law (2021-178), the 17318.2 Huron Terrace SPS Contract 2 (Finnbilt General Contracting Limited) Tender Acceptance By-law (2021-179), and a confirmatory by-law (2021-180). All motions were carried unanimously. Council also moved into closed session to discuss OPF Lands negotiations and provided direction to staff.

• Approved Comprehensive Zoning By-law Review (MHBC) Proposal Acceptance By-law 2021-177 (carried)
• Approved Victim Support Grant (VSG) 2021 By-law 2021-178 (carried)
• Approved Huron Terrace SPS Contract 2 (Finnbilt General Contracting Limited) Tender Acceptance By-law 2021-179 (carried)
• Approved confirmatory by-law 2021-180 (carried)
• Moved into closed session for OPF Lands negotiations (carried)

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to adopt the minutes from its October 19, 2021 meeting and discuss revisions to the 2022 draft budget. The agenda is largely procedural, with the budget discussion being the only substantive item. The board will also set its next meeting date.

• Adoption of October 19, 2021 meeting minutes
• Discussion of 2022 draft budget revisions
• Next meeting scheduled for Tuesday, November 16, 2021 at 9:00am

The Kincardine BIA Board approved the amended 2022 draft budget as presented, which trims $6,249 from line items to avoid tax levy increases. The board also accepted the October 19, 2021 minutes and adjourned at 9:20 a.m.

• Approved amended 2022 draft budget (carried)
• Accepted October 19, 2021 meeting minutes (carried)
• Adjourned meeting at 9:20 a.m. (carried)

Heritage Kincardine

The Heritage Kincardine Committee is meeting electronically to discuss updates on the Heritage Conservation District Plan, walking/driving tours, and 2021 heritage goals, as well as to consider participation in the Arts IgNight event and set goals for 2022. The committee will also review a financial report and discuss its 2022 budget request. The agenda is largely procedural, with most items being discussions or updates rather than final decisions.

• Update on Salt Block Signage
• Update on Heritage Conservation District Plan after Council consideration
• Discussion of 2021 Heritage Goals and proposed 2022 Heritage Goals
• Discussion of participation in Arts IgNight event on November 5th
• Review of financial report and 2022 budget request

The Heritage Kincardine Committee approved a motion to develop Heritage Plaque Program materials for the municipal website. The committee also discussed updates on the Heritage Conservation District Plan, which Council has deferred indefinitely, and reviewed 2021 and 2022 heritage goals. No other formal decisions were made.

• Approved developing Heritage Plaque Program materials for municipal website (carried)
• Adopted minutes of August 24, 2021 meeting (carried)
• Approved agenda addition for Heritage Plaque Program item (carried)
• Adjourned at 5:57 p.m. (carried)

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to continue discussions on tree and woodlot protection in the Official Plan, updates on Rotary Trees, greening businesses, and recycling bins. They will also consider a fundraiser via fenigo.com to support water bottle filling stations. The agenda includes routine items like minutes approval and financial reports.

• Review of Official Plan regarding tree and woodlot protection with Bruce County planner
• Update on care and protection of Rotary Trees
• Discussion on assisting local businesses in becoming 'green'
• Follow-up on recycling bins
• Fundraiser via fenigo.com: 10% off coupon, 20% of sales to water bottle filling stations

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, receive a financial report, and discuss new business including an update on the Arts IgNight event scheduled for Friday, November 5, and the Arts Achievement Awards. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Adoption of minutes from October 5, 2021
• Financial report
• Arts IgNight event update (Friday, November 5)
• Arts Achievement Awards discussion

The Arts, Culture and Heritage Committee adopted the minutes from October 5, 2021, and discussed upcoming events. They will volunteer at the Arts IgNight event on November 5, where the Kincardine Theatre Guild will receive an Arts, Culture & Heritage Achievement Award. No formal decisions were made beyond the minutes adoption and adjournment.

• Adopted minutes of October 5, 2021 (carried)
• Adjourned at 5:35pm (carried)

Council Meeting

Council will adopt minutes from October 18 and October 20 meetings, consider a motion to request Saugeen Mobility and Regional Transit (SMART) reinstate holiday service, and pass three by-laws: council composition, release from interim development agreement at 55 Lorne Beach Road, and a lease agreement with Merlin Simex Professional Counseling Associates. Council will also move into closed session to discuss solicitor-client privileged advice and confidential information regarding Bruce Telecom.

• Motion requesting SMART reinstate holiday transportation service for Christmas period
• By-law to set Council composition (Deputy Mayor)
• By-law to release 55 Lorne Beach Road from interim development agreement
• By-law for lease agreement with Merlin Simex Professional Counseling Associates
• Closed session for solicitor-client privilege and Bruce Telecom confidential information

Council adopted minutes from October 18 and 20, 2021, and passed several by-laws including council composition, a development agreement release, a lease agreement, an airport fuel system upgrade tender, and a procedure by-law amendment. Council also requested that Saugeen Mobility and Regional Transit (SMART) reinstate holiday service and endorsed 2022 budget survey results. A closed session was held regarding a vaccination policy and Bruce Telecom, with direction to bring a vaccination policy report to the November 8 agenda.

• Adopted minutes from Oct 18 and Oct 20, 2021 (carried)
• Requested SMART reinstate holiday transit service (carried)
• Passed Council Composition By-law 2021-171 (carried)
• Passed 55 Lorne Beach Road release from interim development agreement By-law 2021-172 (carried)
• Passed Merlin Simex lease agreement By-law 2021-173 (carried)
• Passed Airport Fuel System Upgrade tender acceptance By-law 2021-174 (carried)
• Passed Procedure By-law Amendment (16) By-law 2021-175 (carried)
• Endorsed 2022 budget survey results as a tool for budget deliberations (carried)

Committee of the Whole

The Committee of the Whole will consider a $2021 capital budget item for a new chip card fuel control system and fuel system upgrade at the airport, an amendment to the procedure by-law to align staff reporting with the Organizational Review, and results of the 2022 budget survey. The committee will also accept a resignation from the Committee of Adjustment and receive routine minutes and communications.

The Committee of the Whole recommended Council award a $99,732 contract to Comco Canada Ltd. for a chip card fuel control system and fuel system upgrade at the airport. The committee also recommended amending the Procedure By-law to reflect the new organizational structure and endorsed 2022 budget survey results for use in budget deliberations. A delegation from South Bruce Grey Health Centre provided an update on the CT Scanner and site redevelopment, but no decision was made on that item.

• Recommended awarding airport fuel system contract to Comco Canada Ltd. for $99,732 (carried)
• Recommended amending Procedure By-law No. 2013-161 Section B5.1 to reflect new organizational structure (carried)
• Recommended receiving and endorsing 2022 Budget Survey Results for budget deliberations (carried)
• Adopted minutes of October 18, 2021 Committee of the Whole meeting (carried)
• Adjourned at 5:58 p.m. (carried)

Kincardine Cruise Night Committee

The Kincardine Cruise Night Committee is meeting electronically to approve minutes from June 2, 2021, and to discuss the 2022 Cruise Night budget. The agenda contains only routine procedural items and one new business item with no attached details.

• Approval of June 2, 2021 meeting minutes
• Discussion of 2022 Cruise Night budget

The Kincardine Cruise Night Committee approved the 2022 draft budget and added $10,000 to reserve for a downtown speaker system in 2023. The committee also approved the June 2, 2021 minutes and adjourned. No other substantive decisions were made.

• Approved June 2, 2021 meeting minutes (carried)
• Approved 2022 draft budget and added $10,000 to reserve for 2023 speaker system (carried)

Canada Day

The Canada Day Committee is meeting electronically to approve minutes from June 1, 2021, and discuss the 2022 budget. The agenda is mostly procedural, with the budget as the only substantive item.

• Approval of June 1, 2021 minutes
• Discussion of 2022 budget

The Canada Day Committee approved the draft 2022 budget as presented, which includes a requested increase to the fireworks expense. The committee also approved the minutes from the June 1, 2021 meeting. No other substantive decisions were made.

• Approved June 1, 2021 meeting minutes (carried)
• Approved and submitted draft 2022 budget, including fireworks expense increase (carried)

Inclusion Diversity Equity and Access Advisory Committee

The Inclusion Diversity Equity and Access Advisory Committee is meeting to discuss the IDEA strategy, including draft engagement plans and potential actions. They will also review budget priorities for 2022 and receive updates on reconciliation efforts and community activities.

• Review of draft IDEA Strategy Engagement Plan
• Discussion of beginning ideas for actions for the IDEA Strategy
• Update on Reconciliation Action Plan process/progress
• Discussion of days of celebration and significance
• Feedback on budget priorities and needs for 2022

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment Committee is meeting electronically to discuss physician recruitment efforts. The agenda includes adopting minutes from the September 16 meeting, an update on the physician incentive package, discussion of a recognition plan for The Society of United Professionals regarding locum houses, and an update from the physician recruiter. No decisions are listed; items are for discussion or update.

• Adoption of September 16, 2021 meeting minutes
• Update on physician incentive package
• Discussion of recognition plan for The Society of United Professionals
• Physician recruiter update

Community Economic Development Committee

The Kincardine Community Economic Development Committee is holding a special electronic meeting to review the draft 2022 economic development priorities and budget. Staff are seeking committee input to identify priority areas aligned with the Economic Development Strategy. The agenda includes only this business item, plus routine opening and adjournment procedures.

• Review of 2022 Draft Economic Development Priorities Budget
• Input on 2022 priority areas for economic development

The Community Economic Development Committee discussed the 2022 draft economic development budget and directed staff to prioritize a Community Improvement Plan, an Affordable Housing Strategy, and timely development processes. They passed a resolution making the Affordable Housing Strategy the top priority for 2022 action plans. The committee budget remains at $800.

• Approved resolution to make Affordable Housing Strategy the top 2022 priority (carried)
• Directed staff to prioritize Community Improvement Plan, Affordable Housing Strategy, and timely development process

Special Council Meeting

This is a special electronic meeting of Kincardine Council called solely to discuss labour relations or employee negotiations, specifically a market study. The agenda consists of moving into a closed meeting under the Municipal Act, then returning to open meeting to pass a confirmatory by-law and adjourn. No public decisions or discussions are listed on the open agenda.

• Closed meeting for labour relations or employee negotiations (Market Study) under Section 239(2) of the Municipal Act, 2001
• Confirmatory by-law to approve proceedings of the October 20, 2021 meeting

The special meeting was called solely to discuss labour relations and employee negotiations (Market Study). Council moved into closed session, received a report, and provided direction to staff on the Market Study. No substantive public decisions were made; the only actions were procedural, including passing a confirmatory by-law and adjourning.

• Moved into closed meeting to discuss labour relations/employee negotiations (Carried)
• Provided direction to staff on the Market Study (reported by Mayor)
• Passed By-law No. 2021-170 to confirm proceedings (Carried)
• Adjourned at 1:08 p.m. (Carried)

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business: adopting September minutes, discussing the 2022 budget, receiving updates, and approving accounts for payment. No major decisions or public hearings are listed beyond standard approvals.

• Adoption of September 21, 2021 meeting minutes
• Discussion of 2022 budget
• Approval of accounts for payment
• Executive and council updates
• Next meetings scheduled for November 16 and December 21, 2021

The Kincardine BIA Board approved the 2022 budget as drafted, including a $5,000 expenditure from reserves for a proposed parkette in Quinn Plaza, and recommended a zero increase to the BIA tax levy for 2022. The board also added an agenda item to discuss the Promenade on Queen, and accepted the September 21, 2021 minutes and accounts for payment.

• Approved 2022 budget as drafted, including $5,000 from reserves for Quinn Plaza parkette (carried)
• Recommended zero increase to BIA tax levy for 2022 (carried)
• Added agenda item 6.2 to discuss Promenade on Queen (carried)
• Accepted September 21, 2021 minutes as presented (carried)
• Accepted accounts for payment as prepared (carried)

Council Meeting

Kincardine Council is meeting to consider several by-laws, including removing a holding provision on 6 Golf Links Road to allow a building permit, and amending an interim development agreement for 55 Lorne Beach Road. Council will also vote on supporting a resolution about vehicle noisemaker muffler systems. The meeting includes routine adoption of minutes and a closed session for legal and commercial matters.

• By-law to remove holding (H) provision from zoning at 6 Golf Links Rd (Golf Links Estates Ltd.)
• Amendment to Pryde Interim Development Agreement By-law for 55 Lorne Beach Road
• Motion to support City of Ajax resolution on vehicle noisemaker muffler systems
• Adoption of minutes from Oct 4 and Oct 13, 2021 meetings
• Closed session for vaccination policy, Hawthorne Medical Clinic lease, and Bruce Telecom

Council approved the Smart Beach Project, using Station Beach as a test site in 2022 with in-kind support. It also deferred $40,000 budgeted for landscape architect services to 2022 and directed staff to prepare a draft boundary adjustment agreement for lots 41-42, which passed 5-4. A zoning by-law amendment for 6 Golf Links Rd was passed, and a by-law for 55 Lorne Beach Road was removed from the agenda.

• Approved Smart Beach Project with Station Beach as 2022 test site (carried)
• Deferred $40,000 for landscape architect services to 2022 (carried)
• Directed staff to prepare draft boundary adjustment agreement for lots 41-42 (5-4)
• Passed zoning by-law amendment for 6 Golf Links Rd as By-law 2021-168 (carried)
• Removed Pryde Interim Development Agreement by-law (55 Lorne Beach Road) from agenda (carried)
• Adopted minutes of Oct 4 and Oct 13 meetings (carried)
• Supported City of Ajax resolution on vehicle noisemaker muffler systems (carried)
• Approved consent agenda recommendations (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several reports and recommendations, including a proposed Smart Beach sensor project for Station Beach, a possible expansion of the waterfront feasibility study, and options for electing the deputy mayor. The committee will also receive updates on physician recruitment and an integrated strategy, and will consider routine consent agenda items.

• Smart Beach Project: three-year sensor network for beach safety at Station Beach, proposed as test beach in 2022
• Waterfront Feasibility Study: staff recommend deferring $40,000 budgeted for Landscape Architect Services to 2022 and expanding scope to entire waterfront
• Deputy Mayor election: staff recommend electing deputy mayor at-large, with 3 councillors at-large and 4 from wards
• Lot 41-42 survey status: boundary resolution for Birchwood foot paths still in progress
• Consent agenda includes water/wastewater compliance report, building stats, and minutes from Police Services Board and Physician Recruitment Committee

The Committee of the Whole recommended Council support the Smart Beach Project at Station Beach in 2022, including in-kind support, and recommended amending the electoral by-law to elect the deputy mayor at-large and change council composition. A motion to mark a trail using the Culbert Survey was defeated, while a motion to prepare a draft boundary adjustment agreement for lots 41-42 was carried. The committee also recommended deferring $40,000 for Landscape Architect Services to 2022.

• Recommended Council support Smart Beach Project at Station Beach in 2022 (carried)
• Recommended Council approve in-kind support for Smart Beach Project per Report Parks and Recreation 2021-16 (carried)
• Recommended Council defer $40,000 for Landscape Architect Services to 2022 (carried)
• Motion to direct staff to mark trail using Culbert Survey defeated (4-5)
• Motion to prepare draft mutual agreement for boundary adjustment along lots 41-42 carried (5-4)
• Recommended Council amend By-law No. 2005-140 to change council composition and elect deputy mayor at-large (carried)

Planning Corporate Services Meeting

The Kincardine Planning/Corporate Services Committee will hold a public meeting on a proposed zoning amendment, then consider approving four property tax cancellation applications totaling $5,502.34 in municipal share. Council will also vote on a zoning by-law for 346 Queen Street, which was deferred pending a County of Bruce official plan amendment that is now in force. The rest of the agenda is routine procedural items.

Council deferred the decision to designate the Kincardine Heritage Conservation District and adopt its plan until an information session on insurance for heritage properties can be held with property owners. Council also directed staff to hold an additional public meeting before June 30, 2022 to provide more information on the district, including insurance. Several by-laws were passed, including zoning amendments, site plan agreements, and the 2022 rates and fees by-law.

• Deferred Heritage Conservation District designation and plan adoption (8-1)
• Directed staff to hold additional public meeting on Heritage Conservation District before June 30, 2022
• Approved zoning amendment at 164 Concession 8 (By-law 2021-161)
• Approved Marshall zoning amendment (By-law 2021-162)
• Approved Kincardine Super Storage site plan agreement amendment (By-law 2021-163)
• Approved 185885 Ontario Ltd site plan agreement (By-law 2021-164)
• Approved 2022 Consolidated Rates and Fees By-law (By-law 2021-165)
• Approved property tax write-offs totaling $12,607.37 (municipal share $5,502.34)

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss several planning and administrative items, including site plan agreements for a storage facility and a campground expansion, a development agreement exemption, the Heritage Conservation District plan, CAO recruitment, and the 2022 consolidated rates and fees. No final decisions are made at this committee meeting; items are discussed and recommended to Council.

• Site Plan Agreement Amendment for Kincardine Super Storage at 167 Mahood Johnston Dr to add a 451.5m2 self-service storage unit and a 71.5m2 addition
• Site Plan Approval for Pine Tree Leisure Camping at 2863 Bruce Road 15 to expand from 62 to 171 campsites and replace office/hall buildings
• Development Agreement Exemption request for a single detached dwelling at 55 Lorne Beach Road
• Recommendation to defer Heritage Conservation District decision pending an information session on insurance for heritage properties
• 2022 Consolidated Rates and Fees with a 3.7% increase applied to most rates and fees

The Committee of the Whole recommended that Council defer the decision to designate the Kincardine Heritage Conservation District indefinitely, with a vote of 8 in favor and 1 against. The committee also recommended approving several site plan agreements, a development agreement exemption, the CAO recruitment process, and the 2022 Consolidated Rates and Fees schedule. All recommendations are subject to final approval by Council.

• Recommended deferring Heritage Conservation District designation indefinitely (8-1)
• Recommended approving Site Plan Agreement Amendment for Kincardine Super Storage at 167 Mahood Johnston Dr
• Recommended approving Site Plan Agreement with Pine Tree Leisure Camping at 2863 Bruce Road 15
• Recommended amending By-law 2010-103 to exempt 55 Lorne Beach Road from Interim Development Agreement
• Recommended directing staff to issue RFP for CAO recruitment and create a CAO Recruitment Team
• Recommended approving 2022 Consolidated Rates and Fees Schedule

Public Meeting

This is a public planning meeting to hear comments on a zoning application (Z-2021-061) for the property at 164 Concession 8. The applicant, James Davey, and the public may present comments. Council will not make a decision at this meeting; it will consider the application at a later regular meeting.

• Zoning application Z-2021-061 for 164 Concession 8
• Applicant: James Davey c/o Cuesta Planning Consultants Inc.
• Draft by-law Z-2020-061 Davey attached
• Public comments heard at this meeting

The Kincardine Council held a public meeting to consider zoning application Z-2020-061 by James Davey, represented by Cuesta Planning Consultants Inc. Staff and the applicant presented, but no members of the public spoke. The meeting adjourned without any vote or decision on the application.

• Adjourned public planning meeting at 5:16 p.m. (carried)

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss adding a tree-focused section to the Official Plan, with a Bruce County Senior Planner facilitating. They will also review past items like the Tree Town Hall event, Rotary tree care, business greening, and recycling bins. The agenda is largely discussion-based with no votes on new spending or bylaws.

• Discussion on adding a tree section to the Kincardine Official Plan
• Review of 2009 Natural Heritage Study
• Update on care and protection of Rotary Trees
• Follow-up on assisting businesses in becoming 'green'
• Follow-up on recycling bins discussion

The Kincardine Community Environment Committee approved the September 1, 2021 minutes and discussed adding a tree-focused section to the Official Plan, directing staff to place this on the November 3, 2021 agenda. Several other items (Caring for Rotary Trees, greening businesses, recycling bins) were also directed to the November agenda. No final decisions were made on these topics; the meeting adjourned at 3:36pm.

• Approved September 1, 2021 minutes (moved by Fitzsimmons, seconded by Saxton)
• Directed staff to add Official Plan tree section discussion to November 3, 2021 agenda
• Directed staff to add Caring for Rotary Trees to November 3, 2021 agenda
• Directed staff to add greening businesses discussion to November 3, 2021 agenda
• Directed staff to add recycling bins to November 3, 2021 agenda
• Adjourned at 3:36pm (moved by Robson, seconded by Saxton)

Kincardine Police Services Board

The Kincardine Police Services Board is meeting electronically to handle routine business: adopting August minutes, receiving a financial report, and hearing the detachment commander's report. The board will also discuss the 2022 budget and receive an update on the Community Safety and Policing Grant. A resolution from the City of Pickering about vehicle noisemaker muffler systems is on the agenda for correspondence.

• Discussion of 2022 budget
• Community Safety and Policing Grant update (Provincial Priorities Year Three)
• Adoption of August 4, 2021 minutes
• Financial report as of September 30, 2021
• Correspondence: City of Pickering resolution on vehicle noisemaker muffler systems

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, review finances, and discuss several cultural initiatives. Key items include reworking the Culture in the Park event for an indoor space, previewing the Art Walk/Cultural Mapping framework, and discussing the 2022 budget. The meeting is largely discussion-oriented with no major decisions listed.

• Adoption of minutes from September 7, 2021
• Indigenous Art Installation - outstanding business
• Culture in the Park - event rework to indoor space
• Art Walk/Cultural Mapping framework preview and launch discussion
• Budget 2022 discussion

The Arts, Culture and Heritage Committee approved its proposed 2022 draft budget of $9,500 and committed to provide funding (amount to be determined) for an Indigenous Art Installation. It also appointed Jackie Arnold as liaison and Michael Yun as backup for a potential ad-hoc committee on the installation. The committee discussed reworking the Culture in the Park event as an indoor Arts IgNight on November 5, 2021, and reviewed the online Art Walk platform.

• Adopted minutes of September 7, 2021 (carried)
• Committed to fund Indigenous Art Installation, amount to be determined (carried)
• Appointed Jackie Arnold as liaison, Michael Yun as backup for ad-hoc committee (carried)
• Approved proposed 2022 draft budget of $9,500 (carried)
• Adjourned at 6:15pm (carried)

Kincardine BIA

The Kincardine BIA Board of Management is holding a special electronic meeting to discuss the 2022 budget. The board will also consider adopting the minutes from its September 21, 2021 meeting. The next regular meeting is scheduled for October 19, 2021.

• Discussion of 2022 budget
• Adoption of September 21, 2021 minutes
• Next meeting scheduled for October 19, 2021 at 9:00am

Committee of the Whole

The Committee of the Whole is meeting to discuss several reports, including a request for additional funding to complete South Pier repairs, a review of pilot waste programs, and a proposal to apply for provincial modernization funding. The meeting also includes routine adoption of minutes and consent agenda items.

• Request to approve $75,000 from Contingency Reserve for South Pier repairs (total estimate $100,000 plus HST)
• Discussion of encroachment agreements, including properties at 203 and 209 Birchwood Avenue
• Update on leaf and yard waste depot pilot and Lake Street Inverhuron year-round garbage collection
• Proposal to apply for Municipal Modernization Funding (Implementation Stream) for Laserfiche and records digitization
• Consent agenda includes August 2021 building report and minutes from various committees

The Committee of the Whole recommended that Council direct staff to prepare a formal policy for encroachments on municipal land and that the encroachments at 203 and 209 Birchwood Avenue be removed within one year. The recommendation passed 5-4. The Committee also recommended adding two 3-week leaf and yard waste depots in 2022, continuing winter waste collection for Lake Street residents, approving an additional $75,000 for South Pier repairs, and submitting an Expression of Interest for Municipal Modernization Funding.

• Recommended removal of encroachments at 203 and 209 Birchwood Avenue within one year (5-4)
• Recommended two 3-week leaf and yard waste depots in Kincardine and Tiverton for 2022
• Recommended continuing waste/recycling collection for Lake Street residents Nov 1–Mar 31
• Recommended $75,000 additional funding for South Pier repairs from Contingency Reserve
• Recommended submitting Expression of Interest for Municipal Modernization Funding (Laserfiche)
• Adopted minutes of September 13, 2021 Committee of the Whole meeting

Council Meeting

Council will consider motions on the Whitney Crawford Community Centre project, contracting by-law enforcement services, and supporting resolutions on PSA testing and anti-hate legislation. It will also adopt minutes, pass appointment and transfer payment by-laws, and may move into closed session for negotiations.

• Motion to deliberate Whitney Crawford Community Centre during 2022 budget, seek grants for 50% of $6.5M project
• Motion to contract by-law enforcement to James Special Service for 2021 and 3-year contract for 2022-2025, estimated $120,000
• Motion to support Town of Cochrane's resolution on including PSA test for men in national healthcare
• Motion to support City of Kitchener's resolution on anti-hate crimes and Banning Symbols of Hate Act
• By-law 2021-157 appointing Jayne Jagelewski as Director of Community Services; By-law 2021-158 for ICIP transfer payment agreement (Sunset Drive Shoreline Erosion)

Council approved contracting out the full-time By-Law Enforcement Officer position to James Special Service for the remainder of 2021 and a 3-year contract for 2022-2025, including two seasonal officers, at an estimated cost of $120,000. The Whitney Crawford Community Centre project was deferred to 2022 budget deliberations, with staff directed to seek grant funding. Council also approved additional funding for South Pier repairs, a new CAO appointment, and several other administrative items.

• Approved contracting by-law enforcement to James Special Service for 2021 and 3-year contract (2022-2025) at $120,000 (carried)
• Deferred Whitney Crawford Community Centre decision to 2022 budget deliberations; staff to seek grants (carried)
• Approved $75,000 additional for South Pier repairs from Contingency Reserve (carried)
• Appointed Roxana Baumann as Chief Administrative Officer via By-law 2021-159 (carried)
• Approved By-law 2021-157 appointing Jayne Jagelewski as Director of Community Services (carried)
• Approved ICIP Transfer Payment Agreement for Sunset Drive Shoreline Erosion via By-law 2021-158 (carried)
• Directed staff to prepare encroachment policy and remove Birchwood Ave encroachments within one year (carried)
• Directed staff to include two 3-week leaf and yard waste depots in 2022 budget (carried)

Committee of Adjustment

The Kincardine Committee of Adjustment is meeting electronically to consider one minor variance application from Cory and Heather Cuyler for 25 Stoney Island Crescent. The agenda includes standard procedural items such as appointing a secretary-treasurer, adopting minutes, and disclosing pecuniary interests. The committee will hear a planning report, applicant and public presentations, and then decide on the variance.

• Minor variance application A-2021-052 by Cory & Heather Cuyler for 25 Stoney Island Crescent
• Adoption of minutes from June 23, 2021 meeting
• Appointment of a Secretary-Treasurer
• Land acknowledgment recognizing Saugeen Ojibway Nation territory

Special Council Meeting

This is a special meeting called solely to discuss a human resources matter involving an identifiable individual, including municipal or local board employees. The council will move into a closed meeting under the Municipal Act, then return to open session to pass a confirmatory by-law and adjourn. No public decisions or discussions are on the agenda.

• Closed meeting for personal matters about an identifiable individual (HR matter)
• Confirmatory By-law No. 2021-156 to confirm proceedings
• Land acknowledgment statement by Councillor Couture

Council held a special meeting to discuss a human resources matter in closed session. After the closed session, Council directed staff to bring a by-law appointing a Director of Community Services to the October 4, 2021 meeting. The only formal action taken in open session was passing a confirmatory by-law (2021-156) and adjourning.

• Directed staff to bring a by-law appointing a Director of Community Services to the October 4, 2021 meeting
• Passed confirmatory by-law 2021-156 (carried)
• Adjourned at 1:14 p.m. (carried)

Heritage Kincardine

This agenda for the Heritage Kincardine meeting on September 28, 2021, contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or actionable items are listed.

Inclusion Diversity Equity and Access Advisory Committee

The Inclusion Diversity Equity and Access Advisory Committee is meeting electronically to discuss community and stakeholder consultation, including what success looks like and how to engage specific demographics and community groups. The committee will also receive updates on recent activities such as the Inclusion Lens resource, an arts community conversation, an Afro-centric mural, training sessions, Orange Shirt Day, and a land history event. The agenda is largely discussion and update-focused, with no major decisions or contracts listed.

• Discussion of community and stakeholder consultation methods and resources
• Update on Inclusion Lens resource
• Update on Afro-centric mural creation (September 24-26, 2021)
• Update on equity, anti-oppression and inclusion training sessions
• Adoption of August 31, 2021 minutes

The Inclusion Diversity Equity and Access Advisory Committee met electronically on September 28, 2021. The only formal decision was to adopt the minutes from the August 31, 2021 meeting. The committee discussed community and stakeholder consultation, but the meeting adjourned automatically after two members left, causing a loss of quorum; all other agenda items were not considered.

• Adopted August 31, 2021 minutes as amended (carried)

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to adopt minutes from July 26, 2021, and discuss outstanding business including the Legacy Program, a cardboard boat event recap, and an estate planning seminar. The committee will also review 2021 goals and objectives, and discuss 2022 budget recommendations. New business includes a Community Foundation of Grey Bruce Ambassador Forum and AGM scheduled for November 4, 2021.

• Adoption of July 26, 2021 meeting minutes
• Discussion of 2021 goals and objectives
• 2022 committee budget and goals discussion
• Community Foundation Grey Bruce Ambassador Forum and AGM on November 4, 2021
• Financial report update from staff

The Kincardine Community Fund Committee met electronically on September 27, 2021, and adopted the minutes from the July 26, 2021 meeting. The committee discussed the Legacy Program brochure, a cardboard boat event recap, and an upcoming estate planning seminar. It decided to defer several 2021 goals (Hockey Game, closed street dinner, partnerships/volunteering) to 2022 due to the pandemic, and to defer Diversity and Inclusion Workshops to the new IDEA Advisory Committee. The committee also discussed the 2022 budget and recommended a budget to staff.

• Adopted the minutes of July 26, 2021 as presented (Resolution #09/27/21-01).
• Deferred Hockey Game, closed street dinner, and partnerships/volunteering with community groups to 2022 due to pandemic.
• Deferred Diversity and Inclusion Workshops to the IDEA Advisory Committee; staff to reach out for partnership opportunities.
• Staff to promote Municipal IDEA initiatives through committee social media.
• Committee to work with CFGB regarding a March 2022 Grant Writing Seminar.
• Discussed 2022 goals and provided a budget recommendation to staff.
• Adjourned at 6:26 p.m. (Resolution #09/27/21-02).

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to review progress on the Economic Development Strategic Plan, discuss affordable and attainable housing actions, and receive updates from community partners. The agenda is largely procedural, including adoption of minutes and a financial update on the 2022 budget.

• Progress update on Economic Development Strategic Plan
• Preliminary discussion on affordable and attainable housing actions
• Introduction of new Community Economic Development Coordinator Cherie Leslie
• 2022 economic development budget update
• Plan the Bruce: Good Growth Discussion Paper correspondence

The Community Economic Development Committee adopted the June 9, 2021 minutes and received updates on the Economic Development Strategy, with over half of 77 actions in progress. The committee recommended that affordable and attainable housing be treated as a high priority by staff. No formal decisions were made on new business items; the meeting was largely informational and procedural.

• Adopted June 9, 2021 minutes (carried)
• Recommended affordable housing be considered high priority
• Adjourned at 6:49 p.m.

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business, including adopting minutes from August, receiving an update on a breastfeeding proposal, and discussing the 2022 budget, which was deferred from the previous meeting. The board will also consider accounts for payment and receive executive and council updates.

• 2022 Budget discussion (deferred from August; draft municipal budgets due October 22, 2021)
• Breastfeeding proposal update on program and budget considerations
• Adoption of minutes from August 17, 2021 meeting
• Accounts for Payment to be accepted as presented
• Next meeting scheduled for Tuesday, October 19, 2021 at 9:00am

The Kincardine BIA Board of Management met electronically on September 21, 2021. They approved the August 17, 2021 minutes and the accounts for payment as presented. The board discussed the 2022 budget, agreeing to hold a special budget meeting and to continue planning as normal, with adjustments if the pandemic requires. They also supported a breastfeeding initiative in the downtown, with Sam French designing and printing stickers at the BIA's cost.

• Approved minutes of August 17, 2021 meeting (carried)
• Approved accounts for payment as presented (carried)
• Adjourned at 10:05am (carried)
• Supported breastfeeding proposal; BIA to cover sticker printing costs
• Agreed to hold special meeting for 2022 budget
• Agreed to continue normal planning for 2022, pivot if pandemic requires

Council Meeting

This agenda for the Kincardine Council meeting of September 20, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Committee of the Whole

This is the agenda for the Kincardine Committee of the Whole meeting on September 20, 2021. The agenda contains only procedural boilerplate and no specific items for decision or discussion are listed.

Physician Recruitment and Retention Committee

The Physician Recruitment Committee is meeting electronically to discuss physician recruitment efforts, including an incentive package, locum houses, and a recruitment update from the physician recruiter. The committee will also adopt minutes from its August 19, 2021 meeting. No decisions are listed on the agenda beyond routine adoption of minutes and adjournment.

• Discussion of incentive package for physician recruitment
• Discussion on locum houses and recognition
• Recruitment update from physician recruiter
• Adoption of minutes from August 19, 2021 meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt prior minutes and discuss several accessibility-related items. New business includes a presentation on the new Victoria Park gazebo, a discussion on accessible parking and curb cuts, and input on the annual public status update and catalogue of issues. An update on the summer video is also scheduled.

• Victoria Park gazebo plans presented by Karen Kieffer, Manager of Recreation and Programming
• Accessible parking and curb cuts discussion with Geoff Walker, Manager of Operations
• Annual public status update and catalogue of issues input
• Adoption of August 10, 2021 minutes
• Summer video update

The Accessibility Advisory Committee discussed adding curb cuts to accessible parking spaces, agreeing that a cut at the rear of the space would be beneficial and would be marked with yellow paint. The Victoria Park Gazebo item was deferred to October because the Manager of Recreation could not attend. The committee also discussed accessible transportation issues, including reduced Saugeen Mobility hours, and was asked to review the Catalogue of Issues for updates by the October meeting.

• Appointed Josh Easton as Chair for the meeting (carried)
• Adopted minutes of August 10, 2021 meeting (carried)
• Deferred Victoria Park Gazebo discussion to October
• Agreed curb cuts at accessible parking spaces should be at the rear of the space, marked with yellow paint

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss several reports, including options to contract out by-law enforcement, a 6-month financial update, and lease changes for the Hawthorne Medical Clinic. They will also review site plan agreements for two townhouse developments and hear a delegation about lakeshore protection on Sunset Drive.

• Site plan agreement for 8-unit condo/townhouse development at 6 Golf Links Road
• Site plan agreement for townhouse development on Church Street, Tiverton (4 three-unit and 1 four-unit buildings)
• Report on contracting out by-law enforcement services (Clerk-2021-30)
• 2021 6-month financial report: operating expenses under budget by $5.088M, revenues under budget by $924K
• Proposed consolidation of physician leases at Hawthorne Medical Clinic into one FHO lease

The Committee of the Whole recommended that Council contract out the full-time By-Law Enforcement Officer position to James Special Service for the remainder of 2021 and enter a 3-year contract for 2022-2025, including two seasonal officers, at an estimated total cost of $120,000, with an exemption from the purchasing policy to negotiate directly. The Committee also recommended approving site plan agreements for 6 Golf Links Road and the Church Street townhouse project in Tiverton, and deferred reports on the Hawthorne Medical Clinic lease and physician recruitment incentives to a future meeting. A delegation requested deferral of the Sunset Drive lakeshore protection project, but the motion was not available for reconsideration due to a prior contract vote.

• Recommended contracting by-law enforcement to James Special Service for 2021 and 2022-2025 (estimated $120,000)
• Recommended approving site plan agreement for 6 Golf Links Road with added trees and foliage
• Recommended approving site plan and development agreements for Church Street townhouse project in Tiverton
• Deferred Hawthorne Medical Clinic lease agreements and physician recruitment incentive packages to a future meeting
• Adopted minutes of September 8, 2021 Committee of the Whole meeting
• Extended meeting hour to complete business
• Adjourned at 8:13 p.m.

Planning Corporate Services Meeting

The Kincardine Planning/Corporate Services Committee is holding a public meeting to hear a proposed zoning amendment and consider the Heritage Conservation District Plan. Council will also consider appointments to various committees and pass related by-laws. The meeting is largely procedural, with the main substantive items being the zoning amendment, heritage plan, and committee appointments.

• Public meeting for proposed zoning amendment
• Consideration of Heritage Conservation District Plan
• Appointment by-law for committee vacancies (Arts, Culture and Heritage; Community Environment; Health & Social Services; Striking; SMART; Community Safety; Physician Recruitment)
• Confirmatory by-law for meeting proceedings

Council held a public meeting, then passed five by-laws: a zoning amendment for PLAN 76 LOT 16 KING E/S (Forrester), an appointment amendment, site plan agreements for Golf Links Estates Ltd and Church Street Townhouse, a development agreement for Church Street Townhouse, and a confirmatory by-law. All motions carried unanimously with no recorded opposition.

• Passed zoning amendment By-law 2021-150 (Forrester property)
• Passed appointment amendment By-law 2021-151
• Passed Golf Links Estates site plan agreement By-law 2021-152
• Passed Church Street Townhouse site plan agreement By-law 2021-153
• Passed Church Street Townhouse development agreement By-law 2021-154
• Passed confirmatory By-law 2021-155

Special Council Meeting

This is a special electronic council meeting called solely to move into a closed session. The closed session will discuss solicitor-client privileged advice on natural gas supply and Municipal Act bonusing related to physician recruitment, human resources matters involving the Director of Community Services and transition of CAO duties, and a proposed land acquisition or disposition for natural gas supply. No open-session decisions or public business are on the agenda.

• Closed meeting under Section 239(2) of the Municipal Act for solicitor-client privilege (Natural Gas Supply and Municipal Act Bonusing re: Physician Recruitment)
• Closed meeting for personal matters about identifiable individuals (Human Resources: Director of Community Services and Transition of CAO duties)
• Closed meeting for proposed or pending land acquisition/disposition (Natural Gas Supply)

The special meeting was called to move into closed session under the Municipal Act for solicitor-client privileged advice on natural gas supply, physician recruitment bonusing, and personnel matters. Council passed a motion to enter closed session and later reported that the items were for information only, with direction given to staff regarding the transition of CAO duties. No other substantive decisions were made in open session.

• Moved into closed meeting (carried)
• Adjourned at 3:51 p.m. (carried)

Public Meeting

This is a public meeting of Kincardine Council to hear a zoning application for 104 King St in Tiverton and to hold the statutory public meeting on the proposed Heritage Conservation District (HCD) Plan. No decisions are made at this meeting; the zoning application will be considered at a regular council meeting, and a report on the HCD Plan will come to Committee of the Whole on October 13, 2021.

• Zoning application by Forrester for 104 King St, PLAN 76 Lot 16 KING E/S, Village of Tiverton
• Statutory public meeting on Heritage Conservation District Plan, prepared by Stantec Consulting Ltd. and a+Link Architecture
• Delegations from Heritage Kincardine (Sylvia Leigh, Chair) and Dave Snider on the HCD Plan

This was a public meeting only; no final decisions were made. Council heard a zoning application for 104 King St in Tiverton and a presentation on the draft Heritage Conservation District (HCD) Plan, including delegations for and against it. Council will consider the zoning application at a regular meeting; the HCD Plan was presented for public input.

• Adjourned public meeting at 6:38 p.m. (carried)
• Heard zoning application for 104 King St, Tiverton — no decision, deferred to regular meeting
• Received Heritage Conservation District Plan presentation — no decision, public input only

Council Meeting

This is a routine procedural meeting of Kincardine Council. The agenda includes adopting minutes from previous meetings, moving into Committee of the Whole, and passing a confirmatory by-law. No substantive policy items, contracts, or public hearings are listed.

• Adoption of minutes from Aug 4, Aug 9 (Special, Council, Public Meeting), and Aug 18 (Special) meetings
• Land acknowledgment statement by Councillor Kennedy
• Confirmatory by-law for proceedings of Sept 8, 2021 meeting

Council approved a draft boundary line adjustment for Lot 43, directing staff to register the plan and hold off on connecting a footpath until Lot 41/42 is resolved. They also approved creating a footpath across the mid-level bluff on Birchwood Ave. and repealed a previous resolution about Birchwood Trails. Two by-laws were passed: one for a park lot and one for a procurement policy review. The meeting was held electronically and adjourned at 7:53 p.m.

• Adopted minutes from August 4, 9, and 18, 2021 meetings.
• Approved consent agenda recommendations, deferring five communications for future motions of support.
• Approved Lot 43 boundary line adjustment and directed staff to register the plan, plant native species, and revise 911 numbering (7-2).
• Directed staff to create a footpath across the mid-level bluff from 201-217 Birchwood Ave. and reestablish the footpath between 207 and 209 (9-0).
• Repealed resolution 05/10/21-05 regarding Birchwood Trails.
• Passed By-law 2021-147 for PLAN 10 PT PARK LOT 10 RP;3R8783 PART 1 PCL 10-1 (7-2).
• Passed By-law 2021-148 for Procurement Policy and Procedure Review (XLM Law LLP) Proposal Acceptance.
• Passed By-law 2021-149 to confirm the proceedings of the meeting.

Committee of the Whole

The Committee of the Whole is discussing several public works items, including a proposed footpath along Birchwood Ave and a boundary adjustment for Lot 43, as well as financial implications for a new Whitney Crawford Community Centre and the 2022 budget plan. The meeting also includes routine consent agenda items like by-laws and reports.

• Lot 43 survey and entrance: proposed boundary alignment to allow access off Birchwood
• Birchwood foot path: options for trail connection between 201-217 Birchwood Ave
• Financial implications for proposed new Whitney Crawford Community Centre
• 2022 budget plan and timetable
• Procurement review contract award to LXM Law LLP ($60,000 grant, 35% municipal share)

The Committee of the Whole recommended that Council deliberate the Whitney Crawford Community Centre project during the 2022 budget process, with staff continuing to seek grant funding of at least 50% of the estimated $6.5 million cost. A proposed Birchwood footpath and encroachment resolution was defeated, but a separate footpath motion was carried. The Committee also recommended accepting a procurement policy review proposal from LXM Law LLP and supported a draft boundary line adjustment for Lot 43.

• Recommended WCCC project for 2022 budget deliberations with 50% grant target (7-2)
• Defeated Birchwood footpath and encroachment resolution (4-5)
• Deferred encroachment removal motion for staff report (6-3)
• Recommended repeal of May 10 Birchwood Trails resolution
• Carried footpath creation from 201-217 Birchwood Ave.
• Recommended Lot 43 boundary adjustment and plan registration
• Recommended accepting LXM Law LLP procurement review proposal
• Recommended three by-laws: Jones Drain, MacArthur Drain, Framatome Lease

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, hear a delegation on the Heritage Conservation District from Jennifer Lawrie of the Heritage Kincardine Committee, and discuss updates on the Culture on Queen event and stakeholder photos. The agenda is largely procedural, with no decisions or dollar amounts listed.

• Delegation: Heritage Conservation District by Jennifer Lawrie, Heritage Kincardine Committee
• Adoption of minutes from July 13, 2021
• Culture on Queen event update
• Stakeholder photos discussion

The Arts, Culture and Heritage Committee voted to support the draft Heritage Conservation District Plan, which will be presented at a public Council meeting on September 13, 2021. The committee also adopted the July 13, 2021 minutes and received updates on the Culture in the Park event (relocated to Victoria Park) and other heritage activities. No other substantive decisions were made.

• Adopted minutes of July 13, 2021 (carried)
• Supported draft Heritage Conservation District Plan (carried)

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to approve prior minutes and discuss several environmental initiatives. Items include planning a September 22, 2021 tree event, helping businesses "green" their operations, and following up on recycling bins. Staff will also provide updates on bale wrap, bale twine, and silage wrap. The meeting is largely discussion-focused with no major decisions or contracts listed.

• Approval of August 4, 2021 meeting minutes
• Discussion of September 22, 2021 tree event details
• Discussion on assisting businesses with "greening"
• Follow-up on recycling bins from previous meeting
• Staff update on bale wrap, bale twine, and silage wrap

The Kincardine Community Environment Committee recommended that Council support the 'Clean Farms' recycling pilot project for bale wrap, bale twine, and silage wrap. The committee also approved the August 4, 2021 minutes and added an agenda item on caring for Rotary Trees. No financial report was presented, and the meeting adjourned at 2:58 pm.

• Recommended Council support the 'Clean Farms' recycling pilot project (carried)
• Approved August 4, 2021 minutes as presented (carried)
• Added Outstanding Business item 5.3: Caring for Rotary Trees (carried)
• Adjourned at 2:58 pm (carried)

Inclusion Diversity Equity and Access Advisory Committee

The Inclusion Diversity Equity and Access Advisory Committee is holding its first meeting to orient members, review its terms of reference, and discuss a framework for developing an IDEA strategy. The committee will also appoint a chair and vice-chair, and discuss current diversity representation in the community. No decisions are expected; the agenda is largely procedural and introductory.

• Review of Inclusion, Diversity, Equity and Access Advisory Committee Terms of Reference (June 7, 2021)
• Overview of IDEA Committee Framework 2021
• Appointment of Chair and Vice Chair
• Update on Equity, Anti-Oppression and Inclusion Training Session scheduled for September 14, 2021
• Invitation to Afro-centric Mural unveiling at Davidson Center, September 24-26, 2021

The Inclusion Diversity Equity and Access Advisory Committee held an orientation meeting, appointed Tracy Primeau as Chair and Joye Hunt as Vice Chair for the remainder of 2021, and reviewed the framework for developing an IDEA strategy. The committee discussed gaps in community representation and identified groups needing engagement, but made no other substantive decisions.

• Appointed Tracy Primeau as Chair and Joye Hunt as Vice Chair for remainder of 2021 (carried)
• Adjourned at 7:05 p.m. (carried)

Heritage Kincardine

The Heritage Kincardine Committee is meeting electronically to receive staff updates on the completed Heritage Conservation District plan, the OJCP project, Salt Block signage, and 2021 goals. They will also adopt minutes from the July 27 meeting and review a financial report. The agenda is largely procedural with updates and routine approvals.

• Update on OJCP project
• Final Heritage Conservation District plan completed; next steps to be discussed
• Salt Block signage update
• 2021 goals and heritage research updates
• Financial report for August

The Heritage Kincardine Committee supported the Heritage Conservation District Plan and discussed the upcoming public meeting and timeline for Council consideration. The committee also received an update on the OJCP photo-digitization project, noting the staff member has left and will not be replaced, with photos being donated to the museum. Minutes from July 27, 2021 were adopted, and the meeting adjourned at 5:58 p.m.

• Adopted the minutes of the July 27, 2021 meeting as presented (Resolution 08/24/21-01).
• Supported the Heritage Conservation District Plan (Resolution 08/24/21-02).
• Adjourned the meeting at 5:58 p.m. (Resolution 08/24/21-03).
• Discussed OJCP project completion, including photo scanning and donation to the museum.
• Noted the Tiverton Driving Tours will be printed and Bruce Township Driving Tours are on order.
• Reported the Salt Block sign has been ordered but not yet received.
• Discussed social media campaigns, including 'back to school' and potential fall fair features.
• Noted a request for historical photos of 765 Queen Street; five photos exist in the collection.

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment Committee is meeting electronically to discuss ongoing physician recruitment efforts. Agenda items include a Family Health Organization lease agreement, an incentive package, locum houses, and a recruitment update from the physician recruiter. The committee will also adopt minutes from its July 15, 2021 meeting.

• Discussion of Family Health Organization lease agreement
• Discussion of incentive package for physician recruitment
• Discussion of locum houses
• Recruitment update from physician recruiter
• Adoption of July 15, 2021 meeting minutes

The Physician Recruitment Committee approved the agenda and July 15, 2021 minutes, then moved into closed session to discuss solicitor-client privileged advice regarding the Family Health Organization (FHO) lease agreement with the Municipality. After returning to open session, the committee discussed the FHO lease renewal (approved by FHO physicians, to go to council), a draft incentive package for physician recruitment (to go to council), and an update on locum homes owned by the Society of United Professionals. No formal decisions were made on these items; they were for information and future council consideration.

• Approved agenda addition for closed meeting (5-0)
• Adopted July 15, 2021 minutes (5-0)
• Moved into closed session for solicitor-client privileged advice on FHO lease (5-0)
• Adjourned meeting (5-0)

Special Council Meeting

The Municipality of Kincardine Council convened a special electronic meeting for the purpose of educating or training members. The session included governance training conducted by George Cuff.

• Governance Training by George Cuff

This special meeting was called solely for the purpose of educating or training council members, with a governance training session led by George Cuff held in closed session. No substantive decisions were made; the only actions were to move into and out of the closed meeting, pass a confirmatory by-law, and adjourn.

• Moved into closed meeting for governance training (carried)
• Passed By-law No. 2021-143 to confirm proceedings (carried)
• Adjourned at 12:25 p.m. (carried)

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, review the August budget, and get updates on the Culture on Queen event and cultural mapping. The agenda is largely routine with no major decisions listed.

• Adoption of July 13, 2021 minutes
• Review of Budget-Aug-21.pdf
• Update on Culture on Queen event
• Update on Cultural Mapping

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business, including adopting July minutes and approving accounts for payment. They will also discuss a breastfeeding proposal, receive an update on Culture on Queen events, and hear a working group update on Full Moon Madness, as well as a 2022 budget presentation.

• Breastfeeding proposal discussion with Sam French in attendance
• Culture on Queen update on local Culture Days events
• Full Moon Madness working group update
• 2022 budget presentation by Darrel Perry
• Adoption of July 20, 2021 minutes and approval of accounts for payment

The Kincardine BIA Board recommended Council review 848 Queen Street under the Property Standards By-Law and approved $3,000 to sponsor the BIA Street Festival at the Lighthouse Blues Festival. The board also discussed a breastfeeding-friendly business initiative, supported the Culture on Queen event (later moved to Victoria Park), and deferred the 2022 budget discussion to September.

• Recommended Council review 848 Queen St under Property Standards By-Law (carried)
• Approved $3,000 sponsorship for BIA Street Festival at Lighthouse Blues Festival (carried)
• Accepted July 20, 2021 minutes as presented (carried)
• Accepted accounts for payment as prepared (carried)
• Deferred 2022 budget discussion to September

Accessibility Advisory Committee

The Kincardine Accessibility Advisory Committee meets electronically to adopt July minutes and receive staff updates on accessibility-related items, including a summer video, new development projects, Mobi Mats for the beach, and the Queen Street Promenade. No decisions are on the agenda; the meeting is primarily for discussion and updates.

• Adoption of July 13, 2021 minutes
• Update on summer video after meeting with Tom Church
• Discussion with Director Adam Weishar on KIPP Trail, sidewalks, Smart Centre and Millennium Way Business Parks, Dunsmoor Park paving, Gary Street and Bruce County Housing
• Status of Mobi Mats for McPherson Park beach area
• Update on Queen Street Promenade directional signage and mobility device locations

The Accessibility Advisory Committee met electronically and received updates on several accessibility-related projects, including the KIPP Trail, sidewalks, Dunsmoor Park paving, and crosswalk upgrades. No formal decisions were made beyond adopting the previous meeting's minutes and adjourning.

• Adopted July 13, 2021 minutes (carried)
• Adjourned to September 14, 2021 (carried)

Public Meeting

The Council is seeking public input on four potential methods for electing the Deputy Mayor starting in 2022. Additionally, the meeting includes a review of a zoning application submitted by the Lindston Group for Part Lot 17, Concession A.

• Zoning application: Lindston Group (c/o Keith Battler) for PART LOT 17, CONCESSION A
• Public input session regarding four options for Deputy Mayor election process

The public meeting was held to receive input on a zoning application by Lindston Group for Part Lot 17, Concession A, and to gather public input on how the Deputy Mayor should be elected. No decisions were made on either item. The zoning application was discussed but no decision was rendered, and the Deputy Mayor election process remains under review with a survey open until September 30, 2021.

• Adjourned public meeting at 5:57 p.m. (carried)

Planning Corporate Services Meeting

This is a regular Planning/Corporate Services meeting of Kincardine Council. Council will hold a public meeting on a proposed zoning amendment and the Deputy Mayor election process, then consider motions including a reimbursement exemption for a councillor's gift card purchase, and pass by-laws for OPP enforcement of by-laws and a new tree by-law. A closed session is scheduled for personnel and OPG negotiations.

• Public meeting on proposed zoning amendment and Deputy Mayor election process
• Motion to exempt Councillor Stewart from purchasing/remuneration policies to reimburse $1,000 for gift cards purchased for Saugeen First Nation (from $10,000 approved fund)
• By-law 2021-139: O.P.P. Enforcement of By-laws Agreement (South Bruce Detachment)
• By-law 2021-140: Municipality of Kincardine Tree By-law
• Closed session for personal matters (IDEA Committee) and negotiations with OPG

Council passed several by-laws and resolutions, including the O.P.P. Enforcement of By-laws Agreement By-law (2021-139) and the Municipality of Kincardine Tree By-law (2021-140). Council also approved exemptions to the sign by-law for properties at 529 Gary Street and 898-910 Queen Street, adopted a revised Land Acknowledgment Statement, and appointed Councillor Andrea Clarke to the IDEA Committee. A reimbursement exemption was granted to Councillor Stewart for $1,000 in gift cards purchased for Saugeen First Nation.

• Passed O.P.P. Enforcement of By-laws Agreement By-law 2021-139
• Passed Municipality of Kincardine Tree By-law 2021-140
• Approved sign by-law exemption for 529 Gary Street
• Approved sign by-law exemption for 898-910 Queen Street
• Adopted revised Land Acknowledgment Statement
• Appointed Councillor Andrea Clarke to IDEA Committee
• Approved $1,000 reimbursement exemption for Councillor Stewart
• Passed Consolidated Committee Appointment Amendment By-law 2021-141

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting electronically to discuss several planning and administrative items. They will consider a zoning application for 7 Mount Forest Avenue, two sign by-law exemption requests, and a revised Land Acknowledgement statement. The committee will also receive a verbal update on the COVID-19 declared emergency.

• Zoning application Z-2021-019 for 7 Mount Forest Avenue (Dyck)
• Sign by-law exemption request for Bruce County Housing at 529 Gary Street
• Sign by-law exemption request for 898-910 Queen Street
• Revised Land Acknowledgement statement for the Municipality of Kincardine
• Verbal update on COVID-19/declared emergency

The Committee of the Whole voted 4-4 to defeat a recommendation to approve a zoning by-law amendment for 7 Mount Forest Avenue (Z-2021-019), meaning the application will not proceed to Council for adoption. The committee also recommended Council accept sign by-law exemptions for 529 Gary Street and 898-910 Queen Street, and a revised land acknowledgement statement. A verbal COVID-19 update noted a drive-through vaccination clinic at the Davidson Centre on August 12, 2021.

• Zoning amendment Z-2021-019 for 7 Mount Forest Ave defeated (4-4)
• Sign by-law exemption for 529 Gary Street recommended to Council (carried)
• Sign by-law exemption for 898-910 Queen Street recommended to Council (carried)
• Revised land acknowledgement statement recommended to Council (carried)
• Minutes of August 4, 2021 COW meeting adopted (carried)

Special Council Meeting

The Municipality of Kincardine Council is holding a special electronic meeting to discuss several private matters. The agenda includes discussions on committee appointments, litigation, and potential land acquisitions or dispositions.

• Committee Appointment - Arts, Culture and Heritage
• Legal Matters - Waste Management Centre Contract and Woods-Saugeen Street
• Proposed or pending acquisition or disposition of land (OPF Lands)

The special meeting was called to discuss personnel, legal, and land matters, and Council moved into closed session. After returning, Council passed a by-law amending the Arts, Culture and Heritage Committee appointment, and provided staff direction on the Woods-Saugeen Street and OPF Lands matters. The Waste Management Centre Contract was discussed for information only.

• Moved into closed meeting for personnel, legal, and land matters (carried)
• Passed By-law 2021-138 amending the Arts, Culture and Heritage Committee appointment (carried)
• Provided staff direction on Woods-Saugeen Street and OPF Lands matters

Kincardine Police Services Board

The Kincardine Police Services Board is meeting electronically to review routine business including adoption of past minutes, updates on outstanding items, and a financial report. They will also discuss community safety and victim support grants, introduce a new by-law enforcement officer, and consider correspondence about speeding concerns.

• Review of 2021-07-28 KPSB Budget
• Update on Community Safety and Policing Grant - Provincial Priorities Year 3
• Update on Victim Support Grant application
• Introduction of new By-law Enforcement Officer
• Correspondence re: speeding on Durham Street East and Gary Street traffic concerns

Council Meeting

This is a regular Council meeting with mostly routine items: adopting minutes, a noise by-law exemption request, and moving into closed session for personnel, legal, and land matters. The only substantive public decision is the noise exemption for a wedding.

• Noise by-law exemption for John and Diane Satosek, 454 Fraser Drive, Aug 14 11 p.m. to Aug 15 1 a.m.
• Adoption of minutes from July 5 and July 12, 2021 meetings
• Closed session for committee appointment, legal matters (Waste Management Centre contract, Woods-Saugeen Street), and OPF Lands acquisition

Council approved several administrative and operational items, including a tender acceptance by-law for the Sunset Drive lakeshore protection project and directed staff to pursue funding for a watermain replacement. It also authorized a noise by-law exemption for a wedding and deferred a closed meeting to August 9, 2021. All decisions were carried as recorded.

• Adopted minutes of July 5 and July 12, 2021 meetings (carried)
• Approved noise by-law exemption for wedding at 454 Fraser Drive, Aug 14-15, 2021 (carried)
• Approved consent agenda recommendations (carried)
• Passed By-law 2021-136 for Sunset Drive Lakeshore Protection tender (carried)
• Directed staff to complete survey for Birchwood Lot 43 driveway agreement (8-0)
• Directed staff to survey Birchwood Lots 41 and 42, with municipal survey standing if unresolved by Sept 30 (8-0)
• Directed staff to create footpath at 201 Birchwood to Parkwood and report Sept 8 (8-0)
• Directed staff to apply for ICIP Green Stream funding for Andrew Malcolm Drive watermain replacement (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially award a tender for the Sunset Drive lakeshore protection project, with a low bid of $288,855.94 including HST. They will also review updates on Birchwood area trails, consider applying for ICIP Green Stream funding for watermain replacement on Andrew Malcolm Drive, and discuss street lighting on Saugeen Street. Additionally, they will consider an agreement for OPP enforcement of five municipal by-laws and a new tree by-law.

• Award tender for Sunset Drive lakeshore protection (Part 1) to low bidder for $288,855.94 including HST
• Update on Birchwood area trails, including survey and easement issues
• Recommendation to apply for ICIP Green Stream funding for watermain replacement on Andrew Malcolm Drive
• Discussion of Saugeen Street lighting design, maintaining current fixture locations with dark sky compliance
• Proposed OPP agreement to enforce five by-laws including noise, parking, and off-road vehicles

The Committee of the Whole recommended that Council accept the Sunset Drive Lakeshore Protection Tender as set out in the staff report, after a motion to defer the decision for 30 days for resident consultation was defeated. The committee also directed staff to work with property owners on the Birchwood area trails, including surveys and a driveway agreement, and to report back in September. Several other recommendations were carried, including accepting ICIP Green Stream funding, Saugeen Street lighting, an enforcement by-law agreement, and a tree by-law.

• Recommended accepting Sunset Drive Lakeshore Protection Tender (carried)
• Defeated motion to defer Sunset Drive decision 30 days for consultation
• Directed staff to work with Lot 43 owners on driveway agreement (carried)
• Directed staff to survey Lots 41 and 42 to establish public/private line (carried)
• Directed staff to work on Birchwood to Parkwood footpath, report Sept 8 (carried)
• Recommended accepting ICIP Green Stream funding (carried)
• Recommended accepting Saugeen Street lighting report (5-3)
• Recommended accepting enforcement by-law agreement and tree by-law (carried)

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to approve minutes from July 7, 2021, and to discuss ongoing heritage tree research and plans for a community engagement event. No new business or financial updates are noted, and the agenda is largely procedural.

• Approval of July 7, 2021 minutes
• Discussion of heritage trees research/projects
• Update on community engagement event plans
• Land acknowledgment statement update and training opportunity
• Next meetings scheduled for September 1 and October 6, 2021

The Kincardine Community Environment Committee approved a recommendation to Council to support hiring a trained arborist as a full-time staff person. The committee also discussed heritage tree policies, planned a community engagement event for September 22, and requested a future discussion on helping businesses 'green' their operations. No other substantive decisions were made.

• Approved recommendation to Council for a full-time trained arborist (carried)
• Approved minutes of July 7, 2021 meeting (carried)
• Adjourned meeting at 2:52 p.m. (carried)

Heritage Kincardine

The Heritage Kincardine Committee is meeting electronically to adopt prior minutes, receive staff updates on heritage projects, and discuss a resolution from the Municipality of Clarington about property insurance for heritage homes. The agenda is largely routine, with updates and discussions rather than final decisions.

• Adoption of May 25, 2021 minutes
• Update on Heritage Photo project and proposed walking/driving family tour
• Update on Draft Heritage Conservation District Plan
• Discussion of Clarington resolution on property insurance for heritage homes
• Review of 2021 financials

The Heritage Kincardine Committee met electronically on July 27, 2021. The committee adopted the May 25, 2021 minutes and passed a motion recommending that Council support a resolution from the Municipality of Clarington regarding insurance requirements for heritage homes. Updates were provided on the OJCP digitization project, the Heritage Conservation District final plan, and the photo collection transfer to the Bruce County Archives.

• Adopted May 25, 2021 minutes (carried)
• Recommended Council support Clarington resolution on heritage home insurance (carried)
• Adjourned at 5:39 p.m. (carried)

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to adopt June minutes, receive updates on an estate planning seminar, a cardboard boat race, 2021 goals, and a legacy program, and discuss presentation cheques at $150 each. The committee will also review 2021 financials. No correspondence is noted.

• Adoption of June 28, 2021 minutes
• Update on autumn estate planning event
• Preparations for Cardboard Boat Race Event
• Discussion of $150 presentation cheques
• Review of 2021 financial report

The committee adopted the June 28, 2021 minutes and discussed updates on the autumn estate planning seminar, the cardboard boat race, and other goals. No substantive decisions were made beyond routine approvals and planning discussions.

• Adopted June 28, 2021 meeting minutes (carried)
• Adjourned at 5:42 p.m. (carried)

Kincardine BIA

The Kincardine BIA Board of Management is holding its regular electronic meeting. The agenda is largely procedural, covering adoption of minutes, approval of accounts for payment, and routine updates. No substantive new business, delegations, or financial details are listed.

• Adoption of minutes from June 15, 2021 meeting
• Approval of accounts for payment as presented
• Executive update and council update
• Roundtable discussion scheduled

The Kincardine BIA Board approved a Canada Community Revitalization Fund (CCRF) grant application of up to $75,000 through FedDev Ontario for the Quinn Plaza parkette project, accepting a 25% cost-share responsibility and a lease agreement with landowner Olivia Strucke. The board also passed a motion requesting the Municipality of Kincardine explore options, including legal, to bring natural gas to the west side of Queen Street. Minutes from the June 15, 2021 meeting were adopted, and accounts for payment were accepted.

• Adopted minutes of June 15, 2021 meeting as presented (carried)
• Approved motion to request Municipality explore options, including legal, for natural gas on west side of Queen Street (carried)
• Approved CCRF grant application up to $75,000 through FedDev Ontario for parkette development (carried)
• Acknowledged BIA responsibility for 25% of total grant sum applied for and approved (carried)
• Approved entering into lease agreement with landowner Olivia Strucke for Quinn Plaza, 921 Queen Street (carried)
• Accepted accounts for payment as prepared and presented (carried)
• Adjourned meeting at 10:20am (carried)

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment and Retention Committee is meeting electronically to discuss ongoing recruitment efforts, including a draft lease agreement amendment for the Family Health Organization, incentive and retention package options, and a new recruiter plan. The committee will also review advertising for the Society of Rural Physicians and discuss accommodations for locum physicians. The agenda is largely discussion-based with no final decisions listed.

• Discussion of draft Family Health Organization lease agreement amendments
• Review of incentive and retention package options
• Discussion of framework for physician recruiter tasks and responsibilities
• Review of advertisement for Society of Rural Physicians
• Adoption of minutes from June 17, 2021 meeting

The Kincardine Physician Recruitment and Retention Committee met electronically on July 15, 2021. It adopted the June 17, 2021 minutes and directed staff to obtain quotes for locum house updates and basement apartment creation to expand accommodation. The committee also reviewed a draft lease agreement, recruitment plans, and an incentive package draft to be shared later.

• Adopted the June 17, 2021 meeting minutes as presented.
• Directed staff to obtain quotes for locum house updates and basement apartment creation.
• Noted the updated terms of reference for the committee.
• Reviewed the posting for the Society of Rural Physicians.
• Agreed the physician recruiter will report to council twice a year, in March and October.
• Scheduled the next meeting for August 19, 2021 at 8 a.m. electronically.

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to discuss routine business, including adopting minutes and a financial report. Notable agenda items include a review of the Public Art Policy, an update on the Land Acknowledgement Statement, and discussion of Indigenous art and the Witness Blanket project. The committee will also undertake a full review of the Cultural Mapping to align with current goals.

• Review of Public Art Policy
• Update on Land Acknowledgement Statement
• Discussion of Indigenous Art
• Witness Blanket project (witnessblanket.ca)
• Full review of Cultural Mapping - Actions & Goals

The Arts, Culture and Heritage Committee selected September 24-25, 2021 as the dates for a Culture Days event and approved a $2,500 budget to support it. The committee also discussed plans for Indigenous art installation, cultural mapping, and a revised Land Acknowledgment statement to be presented to Council in early August. The Public Art Policy was deferred to a future Council meeting.

• Adopted June 8, 2021 minutes (carried)
• Selected September 24/25, 2021 for Culture Days event (carried)
• Approved $2,500 budget for Culture Days event and materials (carried)
• Adjourned at 6:25pm (carried)

Accessibility Advisory Committee

The Kincardine Accessibility Advisory Committee is meeting electronically to adopt minutes, receive staff updates, and discuss several accessibility items. New business includes a request for an additional accessible parking space downtown, a review of an accessible parking story map, and the status of mobi mats. The committee will also prepare a list of locations for a future discussion on new development and accessibility.

• Request for additional accessible parking downtown (by Stilara)
• Review of accessible parking story map created by GIS student Lindsay Aldous
• Discussion of mobi mats status and possible alternative locations
• Staff update on 2021 summer video
• Adoption of June 8, 2021 meeting minutes

The Accessibility Advisory Committee recommended Council amend the Traffic and Parking By-law to add an accessible parking space at 743 Queen Street. It also recommended installing curb cuts along the sidewalk from Bruce County Housing to Sutton Street. The committee discussed new development accessibility, a parking story map, and Mobi Mats, but took no other formal actions.

• Recommended Council amend By-law No. 2009-006 to add an accessible parking space at 743 Queen Street.
• Recommended installing curb cuts along the sidewalk from Bruce County Housing to Sutton Street.
• Adopted the minutes of the June 8, 2021 meeting.
• Added two agenda items: Bruce County Housing accessibility issues and Queen Street Promenade concerns.
• Adjourned to meet again on August 10, 2021.

Kincardine Police Services Board

The Kincardine Police Services Board is holding a special electronic meeting to discuss the Victim Support Grant (VSG) for 2021-2023. The agenda includes a call to order, land acknowledgment, disclosure of interests, and a business item on the Ministry of the Solicitor General's VSG application, with attached guidelines. The meeting is scheduled to adjourn after this discussion.

• Discussion of Victim Support Grant 2021-2023 application
• Review of All Chiefs Memo 21-0066 on VSG call for applications
• Review of VSG Grant Guidelines attachment

Planning Corporate Services Meeting

The Kincardine Planning/Corporate Services Committee will hold a public meeting on a proposed zoning amendment and consider several motions, including a $58,408 capital budget increase for Stage 2B Cell Construction at the Kincardine Waste Management Centre, funded from the Landfill Reserve Fund. They will also vote on supporting an independent criminal investigation into the Residential School system, supporting a resolution on microplastics filters for washing machines, and re-appointing Tom Sullivan to the Bruce Telecom Inc. Board of Directors. The meeting will also consider by-laws for Council Chamber AV upgrades and a 2021 budget amendment.

• $58,408 capital budget increase for Stage 2B Cell Construction at Kincardine Waste Management Centre, funded from Landfill Reserve Fund RF 49
• Motion to support Government of Canada independent criminal investigation into Residential School system
• Motion to support Township of the Archipelago's Resolution 21-091 on Bill 279 (Microplastics Filters for Washing Machines)
• Re-appointment of Tom Sullivan to Bruce Telecom Inc. Board of Directors
• By-law to accept quotation for Council Chamber AV upgrades (AppliedElectronics)

Council passed By-law 2021-129 (zoning amendment for Range Lake Pt Lot 50) and By-law 2021-130 (Official Plan Amendment #1), both carried. It approved a $58,408 capital budget increase for Stage 2B Cell Construction at the Kincardine Waste Management Centre, funded from the Landfill Reserve Fund. Council also supported a federal independent criminal investigation into Residential School system abuses, endorsed a resolution on microplastics filters for washing machines, and re-appointed Tom Sullivan to the Bruce Telecom Inc. Board of Directors. Several other by-laws and policies were adopted, including the Council Chamber AV upgrades, 2021 Budget Amendment (1), and a Municipal Tree Policy.

• Passed By-law 2021-129: zoning amendment for Range Lake Pt Lot 50 (carried)
• Passed By-law 2021-130: Official Plan Amendment #1 (carried)
• Approved $58,408 capital budget increase for Stage 2B Cell Construction, funded from Landfill Reserve Fund (carried)
• Supported federal independent criminal investigation into Residential School system (carried)
• Endorsed resolution on microplastics filters for washing machines, to be circulated to provincial/federal officials (carried)
• Re-appointed Tom Sullivan to Bruce Telecom Inc. Board of Directors (carried)
• Passed By-law 2021-131: Council Chamber AV upgrades quotation acceptance (carried)
• Passed By-law 2021-132: 2021 Budget Amendment (1) (carried)

Public Meeting

This is a public planning meeting where Council will hear presentations and public comments on four zoning applications. No decisions will be made at this meeting; Council will consider the applications at a later regular meeting.

• Z-2021-033: Ruth Shannon, 164 Sunset Drive, Range Lake Pt Lot 50 (Bruce Township)
• Z-2021-032: Kincardine Shopping Centres Limited, Kincardine Con 1 SDR Pt Lots 1 to 3 (Town of Kincardine)
• Z-2021-019: Robert Dyck, 7 Mount Forest Ave (Kincardine Township)
• L-2021-007 & Z-2021-020: David Marshall and Tom Karrow, 346 Queen Street (Town of Kincardine)

The Municipality of Kincardine held a public meeting to hear four zoning applications. No decisions were made; the meeting was for information and public input only. The applications were for properties at 164 Sunset Drive, Kincardine Shopping Centres Limited, 7 Mount Forest Ave, and 346 Queen Street. The meeting adjourned at 7:03 p.m.

• Adjourned the public planning meeting at 7:03 p.m. (Resolution #07/12/21 PM-01, carried).
• Heard a zoning application by Ruth Shannon for 164 Sunset Drive; no public or applicant presentations.
• Heard a zoning application by Kincardine Shopping Centres Limited; council discussed affordable housing and water/sewer impacts.
• Heard a zoning application by Robert Dyck for 7 Mount Forest Ave; public raised concerns about density, environment, traffic, and drainage.
• Heard a zoning application by David Marshall and Tom Karrow for 346 Queen Street; public raised concerns about parking, traffic, and building height.

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss several items, including a proposed site plan agreement for a car dealership at 833 Durham Street, options for electing the Deputy Mayor starting in 2022, and a request to convey a road allowance to enable a septic system for the Bervie W.I. Hall. They will also review a new Municipal Tree Policy and receive updates on COVID-19 and an organizational review.

• Site plan agreement for 2-storey car dealership (~1,125 m²) at 833 Durham Street
• Public input process for Deputy Mayor election options (survey and Aug 9 public meeting)
• Conveyance of road allowance adjacent to 4979 Hwy 9 (Bervie W.I. Hall) for septic installation
• Municipal Tree Policy to manage planting, pruning, and removal on municipal property
• Delegation of lot creation authority from County of Bruce (no change recommended)

The Committee of the Whole voted to recommend Council accept all staff reports as presented, including items on land division delegation, a site plan agreement for 833 Durham Street, the deputy mayor election process, records management, the Bervie W.I. Hall, and a municipal tree policy. The deputy mayor survey was extended to the end of September. Staff were directed to bring back a report on lighting for the Lambton Street parking lot and Dunsmoor Park after a delegation opposed the proposal.

• Adopted the July 5, 2021 Committee of the Whole minutes as printed.
• Recommended Council accept the delegation of land division responsibilities report (Planning-2021-14).
• Recommended Council accept the site plan agreement for 833 Durham Street (Planning-2021-15).
• Recommended Council accept the deputy mayor election process report with the survey extended to end of September (Clerk-2021-24).
• Recommended Council accept the Records and Information Management Policy (CLE 2021-26).
• Recommended Council accept the report on 4979 Hwy 9 - Bervie W.I. Hall (Public Works-2021-38).
• Recommended Council accept the Municipal Tree Policy as amended (Parks and Recreation-2021-14).
• Directed staff to bring back a report on lighting for the Lambton Street parking lot and Dunsmoor Park.

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss trees including heritage trees, waste reduction programs, and plans for a virtual tree event in September. They will also hear a delegation from a lawyer about trees, approve June minutes, and review a financial report showing $469 spent of the $3,500 budget.

• Delegation from Andrea Pebble, a lawyer, concerning trees
• Discussion of heritage trees
• Discussion of 3-in-1 blue bins in parks, recycling depot awareness, and bale wrap recycling
• Plans for virtual tree event in September
• Financial report: $469 of $3,500 budget spent on butt out stations and stickers

The Kincardine Community Environment Committee heard a delegation from Kincardinites Concerned for Our Trees requesting support for a private tree by-law and an official plan amendment for more tree protection. The committee discussed the request and staff confirmed work is underway to investigate private tree protection. The committee also planned a virtual tree event for September 22 and appointed a subcommittee to organize it.

• Approved June 2, 2021 minutes as presented (carried)
• Appointed subcommittee (Rick, Katie, Amanda) to plan September tree event
• Adjourned at 3:14 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially award contracts for the Huron Terrace sewage pumping station and the Kincardine Waste Management Centre, as well as hear delegations about tennis courts and BIA jersey barriers. They will also consider a by-law to opt out of the vacant unit rebate program and receive a verbal update on the COVID-19 emergency. The agenda includes routine consent items such as minutes and communications.

• Award $298,733.18 to Xylem Canada LP for sewage pumps, $213,852.50 to ENV Treatment Systems for a screen, and $141,476.00 to Cummins Canada for a generator at Huron Terrace Pumping Station
• Accept $267,471.74 tender from Tom and Bill Kempton Construction for Waste Management Centre Stage 2B Cell Construction
• Consider by-law to opt out of the Vacant Unit Rebate Program effective 2022
• Delegations on tennis court use from Tennis Club and Pickle Ball players
• SCADA system security and server upgrades at Water Treatment Plant

The Committee of the Whole recommended Council approve a $10,000 fund to purchase gift certificates to support Saugeen First Nation during their declared emergency. They also recommended Council accept recommendations for several infrastructure projects, including the Huron Terrace Pumping Station genset pre-selection, the Kincardine Waste Management Centre Stage 2B cell construction tender, and SCADA safety and system security. The committee discussed but did not decide on the removal of jersey barriers around patios and the placement of pickleball lines on tennis courts.

• Recommended Council approve a $10,000 fund for gift certificates to support Saugeen First Nation during their declared emergency.
• Recommended Council accept the recommendation for the Huron Terrace Pumping Station genset pre-selection.
• Recommended Council accept the recommendation for the Kincardine Waste Management Centre Stage 2B cell construction tender.
• Recommended Council accept the recommendation for SCADA safety and system security.
• Recommended Council accept the recommendation to cancel the Vacant Unit Rebate Program.
• Adopted the minutes of the June 21, 2021 Committee of the Whole meeting.
• Adjourned the meeting at 7:13 p.m.

Council Meeting

Kincardine Council is meeting electronically on July 5, 2021, to consider several motions and by-laws. Items include a noise by-law exemption for a wedding, directing staff to create a proposal for outdoor pickleball courts, and preparing reports on a new Whitney Crawford Community Centre and two drainage improvement requests. The agenda also includes routine adoption of minutes and appointment of a by-law enforcement officer.

• Noise by-law exemption for wedding at 810 Princes Street N, Aug 21-22, 2021
• Motion to direct staff to create proposal for outdoor pickleball courts for 2022 budget
• Motion to prepare report on financing and tendering for new Whitney Crawford Community Centre in Tiverton
• Drainage Act requests for Huron-Kinloss Municipal Drain Branch A and McDonald Drain, appointing R.J. Burnside & Associates as engineer
• Appointment of Dave Dutfield as By-law Enforcement Officer

Council directed staff to prepare a report on financing options and tendering for the construction of a new Whitney Crawford Community Centre in Tiverton, to be presented at the first council meeting in September. Staff were also directed to use the professional services of Westinghouse Electric Canada (formerly NA Engineering) for this work. The motion was carried with eight votes in favour.

• Approved minutes of the June 21, 2021 council meeting as printed.
• Approved a noise by-law exemption for a wedding at 810 Princes Street N on August 21-22, 2021.
• Directed staff to create a proposal for outdoor pickleball courts for the 2022 budget deliberations.
• Directed staff to prepare a financing and tendering report for the new Whitney Crawford Community Centre in Tiverton.
• Accepted drainage improvement requests and appointed R.J. Burnside & Associates as engineer for two municipal drains.
• Passed By-law 2021-122 appointing Dave Dutfield as By-law Enforcement Officer.
• Passed By-laws 2021-123 to 2021-126 accepting quotations for Huron Terrace Pumping Station equipment and KWMC Stage 2B Cell construction.
• Approved $160,000 for SCADA server and security upgrades, and $10,000 in gift certificates to support Saugeen First Nation.

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to adopt prior minutes, consider appointing Dominique Jackson as vice-chair, and discuss strategies for promoting 2021 grants. They will also review legacy giving materials from other organizations to help develop a local legacy program, and receive updates on 2021 goals. No financial report is expected.

• Appointment of Dominique Jackson as Vice-Chair for remainder of 2021
• Discussion on promoting 2021 grants with Stuart Reid, Executive Director of Community Foundation of Grey Bruce
• Review of legacy giving programs from Toronto Symphony Orchestra and Huron Shores Hospice
• Adoption of minutes from May 25, 2021 meeting
• Next meeting scheduled for July 26, 2021 at 5:15 p.m.

The Kincardine Community Fund Committee met electronically on June 28, 2021, and adopted the May 25, 2021 minutes. Dominique Jackson was appointed Vice-Chair for the remainder of 2021. The committee discussed promoting 2021 grants, reviewed legacy programming, and planned upcoming events including the Cardboard Boat Race and a fall Harvest Dinner. No financial report or substantive funding decisions were made.

• Adopted May 25, 2021 meeting minutes (carried)
• Appointed Dominique Jackson as Vice-Chair for remainder of 2021 (carried)
• Directed staff and members to find local talent for a legacy brochure
• Agreed to prepare a deputation to Council on 2021 grants
• Set Cardboard Boat Race for August 28th with early signup
• Assigned Doug, Dom, and Chandra to report on Harvest Dinner at next meeting

Committee of Adjustment

The Kincardine Committee of Adjustment is meeting electronically to handle routine business, including adopting previous minutes and appointing a Secretary-Treasurer. The main item is a public hearing on a minor variance application for 2 Victoria Street in Inverhuron, with a planning report and notice of decision attached.

• Minor variance application A-2021-029 by Edward and Donna De Decker for 2 Victoria Street, Inverhuron (Lot 36, Bruce Township)
• Adoption of post-meeting minutes from February 25, 2021
• Appointment of a Secretary-Treasurer as required by the Planning Act
• Land acknowledgement statement update by Deputy Clerk Jennifer White

The Committee of Adjustment approved a minor variance application from Edward and Donna De Decker for property at 2 Victoria Street, Inverhuron, allowing a reduced exterior side yard setback on Cayley Street from 6m to 3.05m and a detached garage in the front yard. The committee also appointed Chloe Reaburn as Secretary-Treasurer and adopted prior minutes. No public presentations were heard.

• Approved minor variance for De Decker property (Inverhuron Lot 36 Victoria W; Pt 1, 2 3R-7577) reducing Cayley Street setback from 6m to 3.05m and permitting detached garage in front yard
• Appointed Chloe Reaburn as Secretary-Treasurer
• Adopted minutes of February 25, 2021 meeting

Council Meeting

Kincardine Council is meeting electronically to consider several by-laws, including a new Development Charges (2021) By-law and an amendment to the Consolidated Rates and Fees By-law to include those charges, effective July 1, 2021. Council will also consider a temporary use zoning amendment for Highway 21 (Tennyson) and a seasonal by-law enforcement appointment. The meeting includes the oath of office for a new councillor and a closed session for confidential matters.

• Development Charges (2021) By-law No. 2021-114
• 2021 Consolidated Rates and Fees Amendment (2) By-law (effective July 1, 2021)
• Seasonal Appointment By-law Enforcement By-law
• Amendment to Comprehensive Zoning By-law 2003-25, Highway 21 (Tennyson) Temporary Use By-law
• Oath of Office for Andrea Clarke, Councillor Ward 1

Council passed the Development Charges (2021) By-law, numbered 2021-114, along with six other by-laws covering rates and fees, seasonal by-law enforcement, a Tennyson temporary zoning amendment, the appointment of Dwayne McNab as Chief Building Official, a community safety plan agreement, and a procedure by-law amendment. Council also waived rental fees for Kincardine Centre for the Arts tenants from April 1 to August 31, 2021, due to COVID-19 impacts, and approved exemptions to the purchasing policy for a mural project and council chamber audio-visual upgrades. Andrea Clarke took the Oath of Office for Councillor Ward 1.

• Passed By-law 2021-114, the Development Charges (2021) By-law.
• Passed By-law 2021-115, the 2021 Consolidated Rates and Fees Amendment (2) By-law.
• Passed By-law 2021-116, the Seasonal Appointment By-law Enforcement By-law.
• Passed By-law 2021-117, the Amendment to Comprehensive Zoning By-law 2003-25, Highway 21 (Tennyson) Temporary Use By-law.
• Passed By-law 2021-118, appointing Dwayne McNab as Chief Building Official.
• Passed By-law 2021-119, the Community Safety and Well Being Plan (2021) Agreement By-law.
• Waived rental fees for Kincardine Centre for the Arts tenants from April 1 to August 31, 2021, due to COVID-19 impacts.
• Approved purchasing policy exemptions for the Davidson Centre mural project and council chamber audio-visual upgrades.

Committee of the Whole

The Committee of the Whole is meeting to discuss several staff reports and recommendations, including waiving rent for Kincardine Centre for the Arts tenants from April 1 to August 31, 2021, a draft Municipal Tree Policy, and a $101,249.89 Council Chamber audio-visual upgrade. The committee will also hear a delegation from the South Bruce Grey Health Centre on capital projects and receive updates on the Community Safety and Well-Being Plan and the removal of the Mayor from the Physician Recruitment and Retention Committee. The agenda includes routine consent items such as minutes, statistical reports, and communications.

• Rent relief for Arts Centre tenants (April 1–August 31, 2021)
• Draft Municipal Tree Policy for comment
• Council Chamber upgrade costing $101,249.89
• Delegation: South Bruce Grey Health Centre capital projects update
• Removal of Mayor as ex-officio from Physician Recruitment and Retention Committee

The Committee of the Whole recommended that Council direct staff to proceed with Option 1 for the South Bruce OPP Detachment Board, which involves forming a single board, and to continue working with participating municipalities on the proposal. The committee also recommended exempting a proposed mural at the Davidson Centre from the purchasing policy, and forwarded several other recommendations to Council for consideration, including rent relief for Arts Centre tenants, a municipal tree policy, and updates on the Community Safety and Well-Being Plan and Council Chamber upgrades.

• Recommended Council direct staff to proceed with Option 1 for the South Bruce OPP Detachment Board and continue work with participating municipalities (Resolution 06/21/21 COW-07).
• Recommended Council exempt the Davidson Centre mural from Section 17.2 of the Purchasing and Procurement Policy (Resolution 06/21/21 COW-02).
• Recommended Council accept the Arts Centre tenants rent relief report and consider it as a Matter Arising (Resolution 06/21/21 COW-03).
• Recommended Council accept the Municipal Tree Policy report and consider it at the July 12, 2021 meeting (Resolution 06/21/21 COW-04).
• Recommended Council accept the Community Safety and Well-Being Plan revised agreement report and consider it as a Matter Arising (Resolution 06/21/21 COW-05).
• Recommended Council accept the Council Chamber upgrades report and consider it as a Matter Arising (Resolution 06/21/21 COW-06).
• Recommended Council accept the report on removing the Mayor as ex-officio from the Physician Recruitment and Retention Committee and consider it as a Matter Arising (Resolution 06/21/21 COW-08).
• Adopted the minutes of the June 14, 2021 Committee of the Whole meeting (Resolution 06/21/21 COW-01).

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment and Retention Committee is meeting electronically to adopt minutes from May 20, 2021, receive an update on the physician recruiter/clinic manager hiring process, and discuss a Family Health Team lease agreement. The agenda is largely procedural, with no decisions or dollar amounts specified.

• Adoption of May 20, 2021 draft minutes
• Physician Recruiter/Clinic Manager hiring update
• Family Health Team lease agreement discussion
• Next meeting scheduled for July 15, 2021

The committee was told the physician recruiter/clinic manager position has been successfully filled. Members discussed amending the Family Health Team lease and agreed the municipality will contact Gary Gurbin to set up a meeting. A draft work plan for the new recruiter will be brought to the next meeting, with a priority of recruiting 2-3 family physicians. The current incentive package remains in place until the recruiter reports back with researched options.

• Adopted the May 20, 2021 minutes as presented
• Noted the physician recruiter/clinic manager role has been filled
• Agreed the municipality will reach out to Gary Gurbin to arrange a lease negotiation meeting
• Agreed a draft recruiter work plan will be presented at the next meeting
• Agreed the current recruitment incentive package stands until a report is brought back
• Adjourned to meet again on July 15, 2021 or at the call of the chair

Special Council Meeting

This special council meeting is called to fill a vacancy for the Ward 1 Councillor position, declared vacant on April 26, 2021. Council will review two certified candidates, hear their presentations, vote, and appoint one via by-law. The meeting is procedural and focused solely on this appointment.

• Appointment to fill vacant Ward 1 Councillor seat
• Candidates: Jeremy Albisser and Andrea Clarke
• Each candidate gets up to 10 minutes to address Council
• Vote and by-law to appoint new council member
• Confirmatory by-law for meeting proceedings

Council appointed Andrea Clarke to fill the vacant Ward 1 Councillor seat, following a special meeting called for that purpose. The appointment was made after both certified candidates, Jeremy Albisser and Andrea Clarke, addressed Council. The appointment was formalized through By-law No. 2021, which was passed. A confirmatory by-law was also passed, and the meeting adjourned at 5:24 p.m.

• Appointed Andrea Clarke to fill the Ward 1 Councillor vacancy (Resolution 06/16/21-01, 02).
• Passed By-law No. 2021 to appoint Andrea Clarke as Councillor.
• Passed By-law No. 2021-113 to confirm the proceedings of the meeting.
• Adjourned the meeting at 5:24 p.m.

Kincardine BIA

The Kincardine BIA Board of Management is holding its regular electronic meeting. The agenda is largely procedural, covering adoption of minutes, approval of accounts for payment, and routine updates. The only substantive item is a Summer 2021 Planning Update under outstanding business.

• Welcome new board member Dave Patterson
• Adoption of May 18, 2021 minutes
• Summer 2021 Planning Update
• Approval of Accounts for Payment
• Executive and Council updates

The Kincardine BIA Board directed the Downtown Development Manager to present concerns to Council about jersey barriers around on-street patios, which the board feels make downtown look like a concrete jungle. The board also approved the May 18, 2021 minutes, accepted accounts for payment, and adjourned. Staff reported on summer planning, including awaiting Grey Bruce Public Health guidance on live music and vendors, and noted new store openings and a Spruce the Bruce funding approval for heritage lighting projects.

• Approved minutes of May 18, 2021 as presented
• Directed Downtown Development Manager to present patio barrier concerns to Council
• Accepted accounts for payment as prepared
• Adjourned at 10:17am

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss and potentially approve several staff reports, including the 2020 consolidated financial statements, an annual investment report, and a proposal for the new South Bruce OPP Detachment Board. They will also consider by-law amendments for OPP enforcement, parking restrictions at Station Beach, and a refreshment vehicle exemption for Huron Stone Pizza. Other items include establishing Gary Street as a public highway, making the film plastics collection program permanent, and reviewing a sole bid for pier repairs.

• 2020 Consolidated Financial Statements (Treasury-2021-15) requiring Council approval
• South Bruce OPP Detachment Board proposal (Clerks-2021-22) due end of June 2021
• By-law amendments for OPP enforcement of Noise, Camping, and Public Nuisance by-laws
• Parking restrictions at Station Beach for RVs and trailers, with new signage and enforcement
• Pier repair tender awarded to VanDriel Excavating Inc. for $188,118.22

The Committee of the Whole deferred a decision on the South Bruce OPP Detachment Board until June 21, 2021, and directed staff to pursue adding another Kincardine member to the proposed board. The committee also recommended council accept reports on the 2020 consolidated financial statements, by-law enforcement updates, Station Beach parking, a refreshment vehicle by-law exemption, Gary Street road establishment, film plastics bins (with an added bin in Underwood), KIPP trail tender, pier tender results, and a governance review. All recommendations were carried.

• Deferred OPP Detachment Board decision to June 21, 2021; directed staff to pursue an additional Kincardine member
• Recommended council accept the 2020 Consolidated Financial Statements report
• Recommended council accept updates to various by-laws regarding by-law enforcement
• Recommended council accept the Station Beach parking report
• Recommended council accept the Refreshment Vehicle By-law Exemption for Huron Stone Pizza
• Recommended council accept the Gary Street road establishment by-law
• Recommended council accept film plastics collection bins report, with an added bin in Underwood
• Recommended council accept reports on KIPP trail tender, pier tender results, and governance review

Planning Corporate Services Meeting

This is a regular Planning/Corporate Services meeting of Kincardine Council. Council will hold a public meeting on proposed zoning amendments, consider motions to support the 988 suicide prevention hotline and invasive phragmites management, and may enter closed session for a human resources matter.

• Public meeting on proposed zoning amendments
• Motion to support 988 Suicide and Crisis Prevention Hotline
• Motion to support resolutions on invasive phragmites road management
• Closed session for human resources organizational review
• Confirmatory by-law for meeting proceedings

Council approved three zoning by-law amendments for properties on Highway 21, plus amendments to noise control, overnight camping, public nuisance, and traffic/parking by-laws. They also approved the 2020 audited financial statements, restricted RV parking at Station Beach, granted a refreshment vehicle exemption to Huron Stone Pizza, adopted a film plastic diversion program, rejected the sole KIPP Trail bid, accepted a pier repair tender, and engaged a governance consultant. All motions carried unanimously.

• Approved zoning by-law 2021-102 for 3222 Highway 21 (Robert MacKinnon)
• Approved zoning by-law 2021-103 for Highway 21 (1154499 Ontario Limited)
• Approved zoning by-law 2021-104 for Highway 21 (2044305 Ontario Inc.)
• Approved 2020 Consolidated Financial Statements as audited by KPMG LLP
• Approved Noise Control By-law Amendment (1) as By-law 2021-105
• Approved Prohibit Overnight Camping Amendment (1) as By-law 2021-106
• Approved Public Nuisance Amendment (2) as By-law 2021-107
• Approved Traffic and Parking Amendment (2) as By-law 2021-108

Public Meeting

This is a public planning meeting where Council will hear presentations and public comments on three zoning by-law amendment applications along Highway 21. No decisions will be made; Council will consider the applications at a later regular meeting.

• Z-2021-027: Robert MacKinnon, 3222 Highway 21, Con 2 N Pt Lot 6 N Pt Lot 7 (Bruce Township)
• Z-2021-015: 1154499 Ontario Limited c/o Jack Kirkpatrick, 3815 Highway 21, Bruce Con 8 Pt Lot 5 (Bruce Township)
• Z-2021-012: 2044305 Ontario Inc c/o William Tennyson, 3683 Highway 21, Con 7 Pt Lot 5 (Bruce Township)

The council held a public planning meeting on June 14, 2021, to consider three zoning applications. No decisions were made; the meeting was for public input and discussion only. The applications were for properties on Highway 21, and staff from Bruce County Planning presented reports and recommendations. The meeting adjourned at 5:24 p.m. with no formal votes on the applications.

• Held public meeting to discuss zoning application Z27 for 3222 Highway 21 (Robert MacKinnon); no decision made
• Held public meeting to discuss zoning application Z15 for 3815 Highway 21 (1154499 Ontario Limited); no decision made
• Held public meeting to discuss zoning application Z12 for 3683 Highway 21 (2044305 Ontario Inc); no decision made
• Adjourned the public meeting at 5:24 p.m. by resolution

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to adopt the minutes from May 27, 2021, and to discuss the Bruce County Growth Management Plan, specifically an engagement session document for the Municipality of Kincardine. The agenda is otherwise procedural, with no other substantive items listed.

• Adoption of draft minutes from May 27, 2021 CEDC meeting
• Discussion of Bruce County Growth Management Plan engagement session

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt prior minutes, receive staff updates on a summer video and the Locals on-street patio application, and review the Smart Centres site plan for the Russell and 21 apartments for accessibility input. The meeting is routine, with no votes on major policy or spending.

• Adoption of May 11, 2021 minutes
• Update on 2021 summer video
• Update on Locals on-street patio application
• Site plan review of Smart Centre Apartments at Russell and 21 for accessibility

The Accessibility Advisory Committee approved the site plan for the proposed Smart Centre Apartments on Millennium Way off the Russell Street extension, as presented. The committee also adopted the minutes from the May 11, 2021 meeting and discussed plans for a summer video and patio fencing at Locals.

• Adopted minutes of May 11, 2021 meeting (carried)
• Approved Smart Centre Apartments site plan as presented (carried)
• Adjourned to meet again July 13, 2021 (carried)

Public Meeting

This is a statutory public meeting required under the Development Charges Act before Council can pass a development charges by-law. The consultant will present calculated DC rates, which are the maximum allowable, and Council has discretion over the rate and implementation schedule. Public comments will be heard, but no decision will be made at this meeting.

• Second public meeting for development charges by-law under the Development Charges Act, 1997
• Consultant presentation on calculated DC rates
• Public presentations and comments accepted
• Council questions and clarifications, no decision rendered

Council held the second statutory public meeting required under the Development Charges Act before passing a development charges by-law. A consultant presented the study and proposed rates; no members of the public spoke. Council asked questions about area-specific charges and small commercial exemptions. No decision was made at this meeting.

• Held statutory public meeting on development charges (no vote)
• Adjourned public meeting at 5:36 p.m. (carried)

Committee of the Whole

The Committee of the Whole is holding a public meeting to discuss the 2021 Development Charges Background Study and proposed by-law, which must be passed before the current by-law expires in July 2021. Council will also consider several public works items, including a tender award and additional funding for a sewage pumping station, as well as reports on by-law enforcement, staffing, and a radioactive waste policy submission.

• Public meeting on 2021 Development Charges by-law and background study
• Tender award for Bervie Sideroad culvert replacement to Kurtis Smith Excavating Inc. for $364,300.80
• Request for additional $20,000 for Maple Street sewage pumping station upgrades in Tiverton
• Proposal to contract by-law enforcement backup coverage and summer levels of service
• Report on Kincardine's submission to Natural Resources Canada's Radioactive Waste Policy Review

The Committee of the Whole reviewed and recommended that Council accept all reports presented, including the 2021 Development Charges by-law, Maple Street sewage pumping station, Bervie Sideroad culvert replacement, an Inclusion/Diversity/Equity/Access committee, strategic initiatives staffing, by-law enforcement backup and service levels, and a radioactive waste policy submission. All recommendations were carried unanimously. The committee also received a verbal update on COVID-19 reopening and vaccination clinics.

• Recommended Council accept 2021 Development Charges by-law and interest rate policy (carried)
• Recommended Council accept Maple Street Sewage Pumping Station report (carried)
• Recommended Council accept Bervie Sideroad Culvert Replacement tender report (carried)
• Recommended Council accept Inclusion, Diversity, Equity and Access Advisory Committee creation (carried)
• Recommended Council accept Strategic Initiatives staffing report (carried)
• Recommended Council accept By-law Enforcement Backup Coverage report (carried)
• Recommended Council accept By-law Enforcement Levels of Service report (carried)
• Recommended Council accept Radioactive Waste Policy Review submission (carried)

Council Meeting

Kincardine Council is meeting electronically to adopt minutes, consider several by-laws, and hold a public meeting on a proposed Development Charges By-law. Key decisions include an interim Chief Building Official appointment, a Vaccination Hub Agreement with Grey Bruce Public Health, and a zoning amendment for 1083 Sutton St. The meeting also includes a closed session for negotiations with OPG and BIA candidate matters.

• Interim appointment of Tamara Dalcourt as Chief Building Official
• Vaccination Hub Agreement (2021) with Grey Bruce Public Health for Davidson Centre
• Zoning amendment for 1083 Sutton St from C2 to R1-bn (H)
• Public meeting on proposed Development Charges By-law
• Closed session re: OPG radioactive waste negotiations and BIA candidates

Council approved the 2021 Development Charges Background Study and implemented maximum allowable rates, eliminating the exemption for major office/industrial development while maintaining it for small commercial uses. Council also approved two new permanent staff positions (Community & Economic Development Coordinator and Communications Coordinator), interim by-law enforcement agreements with James Special Services, and a revised $85,000 budget for the Maple Street Sewage Pumping Station upgrades. Several by-laws were passed, including interim appointments for Chief Building Official and by-law enforcement, a vaccination hub agreement, and a zoning amendment at 1083 Sutton St.

• Approved Development Charges Background Study and maximum rates (carried)
• Eliminated major office/industrial development charge exemption; kept small commercial exemption (carried)
• Approved Maple Street Sewage Pumping Station upgrades at revised $85,000 cost (carried)
• Approved two new permanent full-time staff positions (carried)
• Approved interim by-law enforcement agreement with James Special Services (carried)
• Approved seasonal beach by-law enforcement July 1-Sept 5, ~$53,000 from Safe Restart grant (carried)
• Passed By-law 2021-095 appointing Tamara Dalcourt interim Chief Building Official (carried)
• Passed By-law 2021-096 Vaccination Hub Agreement (carried)

Kincardine Police Services Board

The Kincardine Police Services Board is meeting electronically to discuss community concerns about speeding and noisy vehicles, receive updates on the OPP by-law enforcement agreement and detachment board proposal, and consider appointing the OPP detachment commander to the Community Safety and Well-Being Advisory Committee. The board will also review financial and detachment commander reports.

• Delegation from Sandy Donald on speeding and noisy vehicles in Kincardine
• Update on OPP By-law Enforcement Agreement, including noise control and traffic by-laws
• Update on Detachment Board Proposal for South Bruce OPP
• Recommendation to appoint Inspector Krista Miller to Community Safety & Well-Bing Advisory Committee
• Correspondence about traffic and safety concerns on Gary Street

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss ongoing business, including a presentation from Bruce County's forest manager on the county tree bylaw, progress on tree projects, and the definition of heritage trees. They will also consider waste reduction options such as public recycling bins and a cardboard/film recycling depot, and plan a virtual tree event for September. The committee has spent $414.65 of its $3,500.00 2021 budget on butt out stations.

• Bruce County forest manager to present on county tree bylaw
• Discussion of public recycling bin options downtown and in parks
• Discussion of cardboard and film recycling depot use
• Planning for virtual tree event in September
• Financial report: $414.65 spent of $3,500.00 budget on butt out stations

The Kincardine Community Environment Committee approved the minutes from its May 5, 2021 meeting. Members discussed a potential tree protection bylaw for municipal trees, a tree inventory, and a virtual tree event for September. They also reviewed the film plastic recycling pilot's success and directed staff to investigate solutions for recycling depot misuse.

• Approved May 5, 2021 meeting minutes (carried)
• Adjourned at 3:12pm (carried)

Kincardine Cruise Night Committee

The Kincardine Cruise Night Committee is meeting electronically to handle routine business: approving minutes, discussing the upcoming Show 'n Go event on June 27, 2021, and reviewing a financial report. The agenda is largely procedural, with the main substantive item being updates on marshaling, volunteering, and media for the Show 'n Go.

• Approval of March 11, 2021 minutes
• Update on Show 'n Go event June 27, 2021
• Review of media release and graphics/radio/paper promotion
• Financial report review

The Kincardine Cruise Night Committee approved spending up to $500 for advertising the June 27, 2021 Show 'n Go Tour. They also approved the minutes from the March 11, 2021 meeting. The event will have Crime Stoppers volunteers on site and a safety plan approved by GBHU, with pre-registration required.

• Approved expenditure up to $500 for advertising the Show 'n Go Tour (carried)
• Approved minutes of March 11, 2021 meeting (carried)

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, review finances, and discuss new business including cultural asset mapping, a public art list, and Ontario Culture Days. The agenda is largely procedural with no decisions or dollar amounts specified.

• Adoption of May 4, 2021 minutes
• Cultural Asset Mapping presentation by Amy Rogers
• Public Art List discussion
• Ontario Culture Days (Sept 24-Oct 24) planning

The Arts, Culture and Heritage Committee reviewed the Cultural Asset Map inventory and a public art list, asking members for feedback to fill gaps. They discussed participating in Ontario Culture Days (Sept 24-Oct 24) and possibly launching the cultural mapping during that time. No formal decisions were made beyond adopting the previous minutes and adjourning.

• Adopted May 4, 2021 minutes as amended (carried)
• Adjourned at 6:25pm (carried)

Canada Day

The Canada Day Committee of the Municipality of Kincardine is meeting electronically to handle routine business: approving minutes, receiving a land acknowledgement update from the Deputy Clerk, and discussing an OPG grant update. The committee will also confirm 2021 events and review the financial report. No decisions are listed beyond the routine approvals.

• Approval of May 11, 2021 committee minutes
• Land acknowledgement statement update by Deputy Clerk Jennifer White
• OPG grant update
• Confirmation of 2021 Canada Day events
• Financial report review

The Canada Day Committee approved minutes from May 11, 2021, and discussed updates on the land acknowledgement and OPG grant. The committee agreed to defer OPG funding to 2022 due to limited programming this year. They confirmed 2021 events including a decorating contest, scavenger hunt, virtual flag raising, and fireworks postponed to September.

• Approved minutes of May 11, 2021 (carried)
• Deferred OPG grant funding to 2022
• Confirmed 2021 events: decorating contest, scavenger hunt, virtual flag raising, Macpherson Park decorating, Phantom Piper, fireworks postponed to September
• Adjourned to meet as called by the Chair (carried)

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to adopt prior minutes, receive updates on ongoing projects like the 9&21 Business Park and the Economic Development Strategic Plan, and discuss short- and long-term goals. The agenda is largely procedural, with most items being updates or reports rather than decisions.

• Adoption of March 25, 2021 draft minutes
• Update on Land Acknowledgement Statement
• Introduction of new Manager of Strategic Initiatives, Lorie Fioze
• Update on 9&21 Business Park and OPF Lands
• Discussion of short- and long-term goals from Economic Development Strategic Plan

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to consider appointing a Vice Chair, review its 2021 goals and areas of focus, and discuss promoting grants announced by the Community Foundation of Grey Bruce. The agenda also includes adopting minutes from March 22 and May 4, 2021, and receiving verbal updates on an Ambassadors meeting and committee finances. No correspondence is noted, and the next regular meeting is scheduled for July 26, 2021.

• Consideration of appointing a Vice Chair
• Review of 2021 goals: events like Cardboard Boat Races (late August), hockey game, online trivia, and a closed-street dinner; education/PR items like Random Acts of Kindness Day and Giving Tuesday; seminars on estate planning and grant writing; mental health awareness
• Discussion on promoting KCF grants after Community Foundation of Grey Bruce announcement
• Adoption of minutes from March 22 and May 4, 2021 meetings
• Verbal update on Ambassadors meeting hosted by Community Foundation of Grey Bruce

The Kincardine Community Fund Committee adopted minutes from March 22 and May 4, 2021, and passed a resolution recommending that Council support a Committee of Council dedicated to Diversity, Equity and Inclusion Initiatives. The committee also assigned actions for upcoming goals, including planning a Harvest Dinner, finding a legacy package example, and contacting presenters for a will seminar. No financial changes were reported, and the next meeting is scheduled for June 28, 2021.

• Adopted minutes of March 22 and May 4, 2021 (Carried)
• Recommended Council support a Committee of Council for Diversity, Equity and Inclusion (Carried)
• Assigned Dom and Chandra to propose a date for Harvest Dinner
• Assigned committee to find a legacy package example
• Assigned Doug to contact presenters re: will seminar
• Scheduled a June 28 meeting to discuss summer events and grant promotions

Special Council Meeting

This is a special electronic meeting of Kincardine Council called specifically to discuss the Radioactive Waste Policy Review by Natural Resources Canada and negotiations with Ontario Power Generation. The agenda consists of moving into a closed meeting to consider solicitor-client privileged advice and negotiation strategy, then returning to open session to pass a confirmatory by-law and adjourn. No public decisions or discussions are scheduled.

• Closed meeting for solicitor-client privileged advice on Radioactive Waste Policy Review by Natural Resources Canada
• Closed meeting for negotiation strategy with Ontario Power Generation (OPG)
• Confirmatory by-law for proceedings of May 25, 2021

Council held a special meeting to discuss the Radioactive Waste Policy Review by Natural Resources Canada and negotiations with Ontario Power Generation. After a closed session, Council directed Mark Rodger from BLG to submit the Municipality of Kincardine's submission to the review by May 31, 2021. The meeting also passed a confirmatory by-law and adjourned.

• Moved into closed meeting to discuss solicitor-client privileged advice and negotiation strategy (carried)
• Directed Mark Rodger from BLG to submit Municipality of Kincardine submission to Radioactive Waste Policy Review by May 31, 2021
• Passed By-law No. 2021-094 to confirm proceedings of the meeting (carried)
• Adjourned at 4:47 p.m. (carried)

Heritage Kincardine

The committee approved ordering 500 additional copies of the Bruce Township Driving Tour. They also discussed donating the heritage photo collection to the Bruce County Museum, reviewed the draft Heritage Conservation District plan, and received updates on signage and tour projects. No other substantive decisions were made.

• Adopted April 27, 2021 minutes (carried)
• Approved ordering 500 more Bruce Township Driving Tour copies (carried)
• Adjourned at 6 p.m. (carried)

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment and Retention Committee is meeting electronically to discuss physician recruitment efforts. They will review an incentive package proposal, a physician recruiter hiring update, and a draft recruitment notice, then move into closed session to consider personal matters about identifiable individuals (physician recruitment leads).

• Review of Recruitment and Retention Proposal - May 2021 (v1) and Standard Inclusions - Incentive Agreement
• Physician Recruiter Hiring Update
• Draft Physician Recruitment Notice for Doug Kennedy
• Land Acknowledgement Statement update from Deputy Clerk Jennifer White
• Closed session for personal matters about identifiable individuals (physician recruitment leads)

The Kincardine Physician Recruitment and Retention Committee directed staff to discuss the physician group's incentive and retention proposal with appropriate staff and report back. The committee also deferred website and recruitment posting items until a recruiter is in place. A closed session was held to discuss personal matters about identifiable individuals (physician recruitment leads) for information only.

• Adopted minutes of April 29, 2021 meeting (carried)
• Directed staff to discuss incentive and retention provisions in proposal and report back (carried)
• Deferred website and Society of Rural Physicians posting items to next meeting (carried)
• Moved into closed session to discuss personal matters about identifiable individuals (carried)
• Adjourned at 9:21 a.m. to meet again June 17, 2021 (carried)

Kincardine BIA

The Kincardine BIA Board approved $500 in funding for a mural on the east side of the Locals restaurant building (former Aztec Theatre), contingent on the mural including recommended hashtags for BIA branding. The board also discussed summer 2021 plans, including beautification efforts, Canada Day decorations, and a potential Quinn Plaza Parkette project, but no other formal decisions were made.

• Approved $500 for mural at Locals restaurant, contingent on hashtags (carried)
• Added Summer Plan 2021 to agenda (carried)
• Adopted April 20, 2021 minutes (carried)
• Accepted accounts for payment (carried)
• Adjourned to June 15, 2021 (carried)

Committee of the Whole

The Committee of the Whole is meeting electronically to discuss several reports and delegations. Key items include a delegation from Canadian Nuclear Laboratories on Douglas Point decommissioning, a presentation on off-road vehicle by-law considerations, a proposed tender award for harbour retaining wall repairs, and a proposal for the new South Bruce OPP Detachment Board. The committee will also consider a digital transformation strategy, asset management levels of service, and a by-law amendment to move closed sessions to the start of meetings.

• Delegation: Douglas Point Decommissioning update from Canadian Nuclear Laboratories
• Delegation: Off Road Vehicle By-law considerations presented by Sgt. Gord Keen (OPP)
• Tender recommendation: Harbour Retaining Wall repair awarded to VanDriel Excavating Inc. at $77,509.84 (incl. HST)
• Report: Digital Transformation Strategy final report for acceptance
• Report: South Bruce OPP Detachment Board proposal – joint submission due June 7, 2021

The Committee of the Whole reviewed several reports and made recommendations to Council, including directing staff to develop a public survey on asset management service levels, revisiting Davidson Centre renovation options, and requesting a meeting with MPP Lisa Thompson about OPP detachment board changes. They also received updates on COVID-19 vaccinations and the Douglas Point decommissioning. All recommendations were carried.

• Adopted May 10, 2021 Committee of the Whole minutes
• Recommended Council receive Recreation report 2021-09 and revisit two alternative Davidson Centre renovation options
• Recommended Council accept Harbour Retaining Wall Tender recommendation
• Recommended Council accept Digital Transformation Strategy report
• Recommended staff develop public survey on asset management service levels
• Recommended Council request meeting with MPP Lisa Thompson on OPP Detachment Board changes
• Recommended Council accept Procedure By-law amendment re closed sessions for June 7, 2021 meeting
• Extended meeting hour and adjourned at 8:30 p.m.

Council Meeting

Kincardine Council is meeting electronically to handle routine business, including adopting minutes from previous meetings and considering a staff recommendation to approve 14 property tax cancellation or reduction applications under the Municipal Act, totaling $13,196.21. No applicants have registered to speak. The meeting also includes standard procedural items such as a land acknowledgment, disclosure of interests, and a confirmatory by-law.

• Approval of 14 property tax write-offs (Appeal No. 2020-17, 2020-26 to 2020-27, 2020-29 to 2020-30, 2021-01 to 2021-06) totaling $13,196.21, municipal share $6,523.75
• Adoption of minutes from May 3 and May 10, 2021 council and public meetings
• Confirmatory by-law for the May 17, 2021 council proceedings

Council approved 14 property tax cancellation/refund applications totaling $13,196.21 (municipal share $6,523.75) under S.357/S.358 of the Municipal Act. They also passed By-law 2021-092 accepting the Harbour Retaining Wall tender from VanDriel Excavating Inc., and directed staff to revisit Davidson Centre renovation options, develop a public survey on asset management service levels, and investigate digital transformation recommendations for the 2022 budget.

• Approved 14 property tax write-offs totaling $13,196.21 (municipal share $6,523.75)
• Passed By-law 2021-092 accepting Harbour Retaining Wall tender (VanDriel Excavating Inc.)
• Directed staff to revisit two alternative Davidson Centre renovation options, one incorporating existing space
• Accepted Digital Transformation Strategy report; staff to investigate feasibility for 2022 budget
• Directed staff to develop public survey on Asset Management Plan service levels
• Approved arranging meeting with MP Lisa Thompson on OPP Detachment Board changes
• Adopted minutes from May 3 and May 10, 2021 meetings
• Passed confirmatory By-law 2021-093

Accessibility Advisory Committee

The Accessibility Advisory Committee reviewed and recommended approval of four on-street patio applications, with conditions for accessibility compliance. It also recommended adding five accessible parking spaces to offset losses from the Queen Street closure and approved the Lakeside GM site plan pending correct curb cuts.

• Adopted April 13, 2021 minutes (carried)
• Approved Lakeside GM site plan at 833 Durham St. pending correct curb cuts (carried)
• Recommended approval of Daily Grind and Watercress Bistro patio applications (carried)
• Recommended approval of Bistecca patio application, with accessible space replacement (carried)
• Recommended approval of Locals patio application, with secure barriers (carried)
• Recommended adding 5 accessible parking spaces for Queen St. closure (carried)
• Adjourned to June 8, 2021 (carried)

Canada Day

The Canada Day Committee is meeting electronically to plan 2021 Canada Day events, including a proposal to move fireworks to September 11, 2021. The committee will also review the 2021 budget and approve minutes from its April 30 meeting. The agenda is mostly procedural planning for the holiday event.

• Confirm 2021 Canada Day events program
• Consider moving 2021 fireworks to September 11, 2021
• Review 2021 budget
• Approve minutes of April 30, 2021 meeting

The Canada Day Committee approved minutes from April 30, 2021, and discussed plans for 2021 Canada Day events, including a virtual flag raising, business decoration encouragement, contests, and a trails scavenger hunt. Fireworks are proposed for the weekend of September 11, 2021, pending provincial COVID-19 regulations, with a special event application to be submitted in mid-June. No final budget decisions were made; prizing budgets will be decided at the next meeting.

• Approved April 30, 2021 minutes (carried)
• Not moving forward with reverse parade concept
• Will encourage municipal businesses to decorate for Canada Day
• Will offer contest prizing for Best Home/Dwelling, Best Business, Kids decorated rocks (budget TBD)
• Virtual Flag Raising to be pre-taped with Rogers, Mayor, Brad & Mike Walsh
• Decorate MacPherson Park with summer camp staff
• Confirmed Trails Scavenger Hunt (details at next meeting)
• Bruce County Museum confirmed Kincardine Museum Days July 1-3, free for MOK residents

Public Meeting

This is a public meeting of Kincardine Council to hear a zoning application for 1083 Sutton St and a development charges by-law proposal. No decisions will be made; council will consider these items at a later regular meeting.

• Zoning application Z-2021-004 by 2647385 Ontario Inc. for 1083 Sutton St (Plan 4 Park Pt Lot 15 Sutton, E/S)
• Draft by-law and schedule for zoning application Z-2021-004
• Public meeting on development charges as required by the Development Charges Act, 1997
• Consultant presentation on development charge rates and implementation schedule

The meeting was a public planning session with no final decisions made. Council heard a zoning application for 1083 Sutton St and a development charges presentation, with the formal statutory meeting set for June 7, 2021. No public presentations were made, and the meeting adjourned without voting on any substantive items.

• Adjourned public meeting at 5:47 p.m. (carried)

Planning Corporate Services Meeting

This is a regular Planning/Corporate Services meeting of Kincardine Council. Council will hold a public meeting on a proposed zoning amendment, consider several motions (including land acknowledgment rotation, a Diversity/Equity/Inclusion committee, a mediation facilitator, Birchwood trails, Lake Street servicing, and a development charges public meeting), and pass by-laws for a food trailer licence, a building inspector, and a deputy clerk. A closed session is scheduled for solicitor-client privileged advice on radioactive waste policy and OPG negotiations.

• Public meeting on proposed zoning amendment
• Motion to explore converting open ditch storm water easement between 197 and 201 Birchwood to piped solution for trail access
• Motion to address survey differences with property owners at 1698 Concession 7, Conc A Pt L 43, 42, 41 within 60 days
• Motion to work with property owners on Lake St road allowance conveyance and deem municipal servicing preferred solution up to John St
• By-laws: Cheesy Monkii Food Trailer Licence Agreement 2021 (Municipal Airport), appoint Dallas Hewitt as Building Inspector, appoint Jennifer White as Deputy Clerk

Council passed five by-laws: a food trailer licence agreement at the airport, appointment of Dallas Hewitt as building inspector, appointment of Jennifer White as deputy clerk, a generator tender, and a confirmatory by-law. Council also directed staff to report on a diversity committee, a mediation facilitator, and several property and servicing matters. A public meeting on a zoning amendment was held with no matters arising.

• Passed Cheesy Monkii Food Trailer Licence Agreement By-law 2021-087
• Passed Appoint Dallas Hewitt as Building Inspector By-law 2021-088
• Passed Appointment of Deputy Clerk (Jennifer White) By-law 2021-089
• Passed Municipal Administration Centre Generator (Pfaff Electric) Tender By-law 2021-090
• Passed Confirmatory By-law 2021-091
• Directed staff to report on Diversity, Inclusion and Equity Committee
• Directed staff to report on obtaining outside facilitator for Council mediation
• Directed staff to explore Birchwood Trails storm water outlet conversion

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss a generator installation tender for the Municipal Administration Centre and a report on annual revenues from Ontario Power Generation. They will also receive a verbal update on the COVID-19 declared emergency and hear a delegation from Bruce County on planning and economic development.

• Generator installation tender: Pfaff Electric, $250,750 excluding HST, with optional parking lot island placement for additional $19,000
• OPG revenue report: 2020 revenues totaled over $5.3 million; 10-year total over $46.5 million
• Delegation: 2020 Bruce County Planning and Economic Development Annual Update
• Adoption of minutes from May 3, 2021 CoW meeting

The Committee of the Whole met electronically on May 10, 2021. It adopted the minutes of the May 3, 2021 meeting. The committee recommended that Council accept the generator installation tender for the Municipal Administration Centre (Building-2021-02) as set out in the report. A report on annual revenues from Ontario Power Generation (OPG) was received, noting 2020 revenues totaled more than $5.3 million. The CAO provided a verbal COVID-19 update, including vaccination clinic details at the Davidson Centre.

• Adopted minutes of the May 3, 2021 Committee of the Whole meeting (carried)
• Recommended Council accept the generator installation tender for the Municipal Administration Centre (carried)
• Received report on annual OPG revenues, totaling more than $5.3 million in 2020
• Received verbal COVID-19 update from the CAO

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to review applications and site plans for on-street patios from six local businesses: Bistecca, Daily Grind, Grey Matter Beer Co., Hawgs Breath, Locals, and Watercress. The agenda includes a call to order, disclosure of pecuniary interest, and the patio application review as new business. The meeting is scheduled to adjourn after this discussion.

• Review of on-street patio applications and site plans
• Applicants: Bistecca, Daily Grind, Grey Matter Beer Co., Hawgs Breath, Locals, Watercress
• Electronic meeting held 9:00-10:00 AM
• Disclosure of pecuniary interest on agenda
• Adjournment motion planned

The Kincardine BIA Board approved and supported on-street patio applications from seven local businesses, including Bistecca, The Bruce Steakhouse, Daily Grind, Grey Matter Beer Company, Hawg's Breath, Locals, and Watercress. The board also recommended using curb or alternate barriers instead of jersey barriers parallel to the sidewalk. The meeting adjourned at 9:13 a.m.

• Approved on-street patio applications for Bistecca, The Bruce Steakhouse, Daily Grind, Grey Matter Beer Company, Hawg's Breath, Locals, and Watercress
• Recommended curb or alternate barriers instead of jersey barriers for patios
• Accepted Bruce Steakhouse application for discussion under item 3.1
• Adjourned meeting at 9:13 a.m.

Kincardine Police Services Board

This is a special meeting of the Kincardine Police Services Board, called to discuss the OPP Detachment Board framework application. Staff will provide an update on the framework proposal. The agenda includes only this discussion item and standard procedural items.

• Discussion of OPP Detachment Board framework proposal
• Staff update on the framework
• Virtual information session held April 20, 2021

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss several environmental initiatives, including heritage tree protection, clothesline use, a butt-out station pilot project, and waste reduction options. They will also review minutes from March and April, receive a financial report, and hear an update on a land acknowledgement statement.

• Discussion of heritage tree protection concerns, with reference to ACH-Conservation-District-Plan.pdf
• Update on Butt Out Stations pilot project
• Update on rain barrel sale held April 24, 2021
• Financial report: $414.65 spent of $3,500.00 2021 budget on butt out stations
• Discussion of tree planting projects and virtual tree information event

The Kincardine Community Environment Committee approved the minutes from its March 3 and April 7, 2021 meetings. It received updates on ongoing projects: 4 butt out stations were purchased and being installed, the rain barrel sale raised funds for water bottle filling stations, and multiple tree planting efforts were underway. The committee discussed planning a virtual community engagement event for late September and agreed to research heritage tree protection for a future meeting.

• Approved March 3, 2021 minutes (Resolution 5/05/2021-01)
• Approved April 7, 2021 minutes (Resolution 5/05/2021-02)
• Adjourned at 2:52pm (Resolution 5/05/2021-03)

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to discuss how to handle confidentiality of grant applications from the Community Foundation of Grey Bruce versus municipal transparency requirements. Staff will update the committee on applications received and available funds for 2021 distribution. The agenda contains only this one substantive item plus routine procedural items.

• Discussion of confidentiality expectations from Community Foundation of Grey Bruce
• Update on grant applications received for 2021
• Update on available funds for distribution in 2021

The Kincardine Community Fund Committee met electronically on May 4, 2021, and discussed grant applications for the Community Foundation of Grey Bruce. The committee passed a resolution to distribute two-thirds of the available $2,979 in grant funds to mental health awareness/support and diversity, equity, and inclusion initiatives, with the remaining one-third going to other applications. The committee noted it is not the final decision maker, as eligibility and final granting are determined by the Community Foundation of Grey Bruce.

• Approved distribution of 2/3 of $2,979 grant funds to mental health and diversity/equity/inclusion initiatives (carried)
• Approved distribution of remaining 1/3 of grant funds to other applications (carried)
• Approved reallocation of ineligible grant portions along same ratio (carried)
• Adjourned meeting (carried)

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, hear a financial report, and receive updates on cultural mapping, an advertising campaign, the Pride crosswalk, and a Rock Garden mural. The agenda is largely routine with no major decisions or public hearings listed.

• Adoption of April 6, 2021 minutes
• Cultural Mapping & Promotions Coordinator update by Amy Rogers
• Advertising campaign/social media messaging discussion
• Pride crosswalk update
• Mural update at Rock Garden

The Arts, Culture and Heritage Committee voted to recommend the Public Art Policy to Council for approval and implementation. The committee also adopted the April 6, 2021 minutes and received updates on the Cultural Mapping & Promotions Coordinator's work, including a new GIS position and a public art maintenance schedule. Plans were discussed for a Pride crosswalk and a Rock Garden mural, both expected to proceed in late May or early June, weather permitting.

• Adopted minutes of April 6, 2021 (carried)
• Recommended Public Art Policy to Council for approval (carried)
• Adjourned at 6:15 pm (carried)

Council Meeting

Kincardine Council is meeting electronically to consider several motions, including funding for outdoor volleyball courts and a band shell replacement, a staff-sharing agreement with Saugeen Shores, and a change to closed-session timing. The agenda also includes routine adoption of minutes and a closed session on a legal matter.

• $52,000 for outdoor volleyball courts from Contingency Reserve Fund
• $20,000 in 2021 toward future band shell replacement at Dunsmore Park
• Staff sharing agreement with Town of Saugeen Shores for Chief Building Official and Building Inspector support
• Motion to direct staff to report on amending Procedure By-law No. 2013-161 to start closed sessions at 3:30 p.m.
• Closed meeting for litigation or potential litigation regarding Waste Management Centre Contract

Council approved $52,000 for outdoor volleyball courts from the Contingency Reserve Fund, but then deferred the item until the Waterfront Study is complete. A $20,000 bandshell replacement allocation was also deferred pending the same study. Council passed several by-laws, including a staff sharing agreement with Saugeen Shores, hot mix paving tenders, and a lagoons aeration system equipment purchase. Council also directed staff to fill the vacant Ward 1 councillor seat via Option 1.

• Approved $52,000 for outdoor volleyball courts from Contingency Reserve Fund, then deferred until Waterfront Study complete
• Approved $20,000 for bandshell replacement in Dunsmore Park, then deferred until Waterfront Study complete
• Passed By-law 2021-082: Staff Sharing Agreement with Town of Saugeen Shores
• Passed By-law 2021-084: Hot Mix Paving (Murray Group) Tender Acceptance
• Reallocated Maple Street reconstruction savings to complete Waste Management Centre paving, funded from Community Benefits Reserve Fund 75
• Passed By-law 2021-085: Kincardine Lagoons Aeration System Equipment (Triplepoint Environmental) Quotation Acceptance
• Directed staff to fill vacant Ward 1 councillor seat using Option 1
• Held closed session on litigation regarding Waste Management Centre Contract; direction provided to staff

Committee of the Whole

The Committee of the Whole is reviewing public works reports and will consider awarding tenders for hot mix paving and lagoon aeration equipment, as well as discussing trail access, landfill operations, and options to fill the vacant Ward 1 councillor seat.

• Award hot mix paving tender to The Murray Group for $439,386.65
• Award lagoon aeration equipment RFQ to Triplepoint Environmental for $110,127.72
• Discuss Birchwood Trails cleanup and access to Lot 43
• Consider permanently closing WMC Reuse building and W3 Bruce Landfill
• Options to fill vacant Councillor Ward 1 seat

The Committee of the Whole heard delegations on Birchwood Trails and recommended Council accept the report for the May 10 meeting. It deferred a decision on Birchwood access to Lot 43 and directed staff to resolve the survey within 60 days. Motions to close the WMC reuse operation and maintain Bruce Landfill closure were defeated. Several other reports were recommended to Council.

• Recommended Council accept Birchwood Trails report (Carried)
• Deferred Birchwood Access to Lot 43 decision (Carried)
• Directed staff to settle Lot 43 survey question within 60 days (Carried)
• Defeated motion to close WMC reuse operation (2-4)
• Defeated motion to maintain Bruce Landfill closure (1-6)
• Recommended Council accept Lake Street Servicing report (Carried)
• Recommended Council accept 2021 Hot Mix Paving Tender report (Carried)
• Recommended Council accept Options to Fill Vacant Seat of Councillor Ward 1 report (Carried)

Physician Recruitment and Retention Committee

The Kincardine Physician Recruitment and Retention Committee is meeting electronically to organize itself: it will adopt prior minutes, appoint a chair from among three council members, and review its code of conduct and terms of reference. The committee will also discuss the physician incentive package, hiring a recruiter or clinic manager, recruitment leads, and the approved recruitment program budget.

• Appoint committee chair from Councillor Couture, Councillor Kennedy, or Deputy Mayor Roppel
• Adopt minutes of April 1, 2021 ad-hoc committee meeting
• Review standard inclusions for physician incentive agreement
• Discuss physician recruiter/clinic manager hiring
• Review approved physician recruitment program budget (New Program Costs.pdf)

Canada Day

The Canada Day Committee is meeting electronically to discuss plans for the 2021 Canada Day event. The agenda includes adoption of minutes, new business, a financial report, and correspondence. No specific decisions or proposals are detailed in the agenda.

• 2021 Event Discussion
• Financial Report
• Adoption of Minutes

The Canada Day Committee approved the June 11, 2020 minutes and appointed Brad Kirkconnell as Chair for 2021. Members discussed potential 2021 event ideas, including a reverse parade, postponed fireworks, virtual flag raising, and decorating contests, with plans to finalize details at a May 11 meeting. The committee noted receipt of Celebrate Canada grant and Enbridge sponsorship for the 2021 budget.

• Approved June 11, 2020 minutes (carried)
• Appointed Brad Kirkconnell as Chair for 2021 (carried)
• Adjourned to meet May 11, 2021 (carried)

Heritage Kincardine

The Heritage Kincardine Committee is meeting electronically to handle routine business: adopting minutes, receiving staff updates on signage, the Heritage Conservation District Plan, and tours, and discussing a new Collections Policy. They will also review 2021 financials and a Walker House invoice.

• Final proof and quote for Salt Block Signage
• Update on Heritage Conservation District Plan after survey closed April 19
• Discussion on creating a Heritage Kincardine Collections Policy
• Review of April financials and Walker House invoice
• Updates on 2021 goals and Ontario Job Creation Program

The Heritage Kincardine Committee approved a $950 salt block sign from Kincardine Commercial Printing with municipal installation, and approved an $800 invoice from the Walker House for room rental. Members with ties to the Walker House recused themselves from that vote. The committee also discussed heritage research, walking tour updates, and a potential donation of its collection to the Bruce County Museum Archives.

• Approved $950 salt block sign from Kincardine Commercial Printing, installation by Municipality (carried)
• Approved $800 Walker House invoice for room rental (carried)
• Adopted minutes of March 23, 2021 meeting (carried)
• Jenna Leifso chaired financial report portion (carried)
• Adjourned at 6:02 p.m. (carried)

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is reviewing staff reports on beach safety improvements for Station Beach, a new agreement for the Tiverton Walk of Memories, and an update on the organizational review. They will also hear a verbal COVID-19 update and discuss whether the municipality should fund jersey barriers for on-street patios in 2021.

• Beach Safety Report with recommendations for Station Beach and re-opening of South and North Piers
• Green Ribbon Champion Program for shoreline residents at no cost to municipality
• Tiverton Walk of Memories Agreement with Tiverton & District Lions Club
• HR Update on appointing key staff for new organizational structure
• Review of funding for jersey barriers for on-street patios

The Committee of the Whole reviewed several staff reports and passed motions recommending Council accept the recommendations in each. The beach safety report was amended to require pier repairs to follow the formal quotation process. The on-street patio by-law report passed 5-2, with Councillors Couture and Kennedy opposed. All other reports, including the Green Ribbon Champion Program, Tiverton Walk of Memories Agreement, and HR update, were recommended as presented.

• Recommended Council accept beach safety report as amended, requiring pier repairs via formal quotation (carried)
• Recommended Council accept Green Ribbon Champion Program report (carried)
• Recommended Council accept Tiverton Walk of Memories Agreement report (carried)
• Recommended Council accept HR update on organizational review (carried)
• Recommended Council accept on-street patio by-law report with jersey barriers (5-2, carried)

Special Council Meeting

This special council meeting is primarily procedural: Gerry Glover takes the oath of office as mayor, and council will vote to declare the Ward 1 councillor seat vacant. Council will also move into a closed session to discuss solicitor-client privileged advice on radioactive waste policy and negotiations with OPG, plus a human resources matter.

• Gerry Glover sworn in as Mayor
• Motion to declare Office of Councillor Ward 1 vacant
• Closed meeting for solicitor-client privileged advice on radioactive waste policy and OPG negotiations
• Closed meeting for personal matters about an identifiable individual (HR matter)
• Confirmatory by-law to be passed

Council declared the Ward 1 councillor seat vacant after Gerry Glover was appointed mayor, then approved $210,000 for South and North Pier repairs from the Contingency Reserve Fund. It also passed several by-laws, including appointments for directors and the Tiverton Walk of Memories agreement, and approved purchasing jersey barriers for on-street patios. Council moved into closed session to discuss radioactive waste policy and OPG negotiations, providing staff direction.

• Declared Ward 1 councillor seat vacant (carried)
• Approved $210,000 for South & North Pier repairs from Contingency Reserve (carried)
• Approved beach safety enhancements and kept piers closed until repairs done (carried)
• Supported Green Ribbon Champion Program (carried)
• Passed By-law 2021-077 for Tiverton Walk of Memories agreement (carried)
• Passed By-law 2021-078 appointing Adam Weishar as Director of Infrastructure & Development (carried)
• Passed By-law 2021-079 appointing Roxana Baumann as Director of Corporate Services/Treasurer (carried)
• Approved $8,320 plus HST for jersey barriers for on-street patios (5-2)

Closed Meeting

This is a closed meeting agenda with no listed agenda items, only technical placeholders. The document contains no decisions, discussions, or public business to report.

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business, including adopting minutes and approving accounts for payment. They will also discuss several new business items, such as a summer plan, on-street patio updates, the Promenade on Queen, and a land acknowledgment update.

• Adoption of March 16, 2021 minutes
• Review of Roger Brooks 'Shift Happens' webinar
• Creation of summer plan (Darrel Perry)
• On-street patio update
• Promenade on Queen update

The Kincardine BIA Board approved up to $5,000 for downtown beautification projects, with further details to be refined by a working group. The board also discussed summer programming, on-street patios, and the Promenade on Queen, but no other formal decisions were made. Minutes from the March 16, 2021 meeting were adopted, and accounts for payment were accepted.

• Approved expenditure of up to $5,000 for downtown beautification (carried)
• Adopted minutes of March 16, 2021 meeting (carried)
• Accepted accounts for payment as presented (carried)
• Adjourned meeting at 10:05am (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including how to fill the vacant mayor's seat following Anne Eadie's resignation, a proposed physician recruitment program, and a site plan for a 53-unit residential development. They will also review a new site plan control by-law and a pedestrian summer access area. The agenda includes routine consent items such as reports and communications.

• Options to fill vacant mayor seat: appointment or by-election, deadline June 11, 2021
• Proposed physician recruitment program: hire joint Clinic Manager/Physician Recruiter for one-year term
• Site plan agreement for 53-unit multi-residential development at Gary and Philip Streets, with request to defer development charges to occupancy
• New Site Plan Control By-law for entire municipality, with revised policy
• Review of Pedestrian Summer Access Area; staff recommend keeping existing resolution

The Committee of the Whole recommended that Council fill the vacant Mayor seat by appointing a current member of Council (Option 1), rather than holding a by-election, in a 5-3 vote. They also recommended proceeding with the appointment process that night. A motion to rescind the Queen St. and Harbour St. closure and keep them open except for organized events was defeated 1-6.

• Recommended filling vacant Mayor seat by appointing current council member (5-3)
• Recommended proceeding with appointment of current member to fill vacancy (5-3)
• Defeated motion to rescind Queen St. and Harbour St. closure and keep open except for events (1-6)
• Recommended supporting Accessibility Advisory Committee's mitigation of Queen Street closure accessibility concerns
• Recommended accepting site plan agreement for Gary and Philip Streets development
• Directed Public Works to monitor Gary and Philip Streets intersection for traffic safety
• Recommended accepting site plan control by-law consolidation and policy revision
• Directed staff to remove ice at Tiverton Sports Complex on April 20, 2021

Council Meeting

The Council of the Municipality of Kincardine is meeting electronically to adopt minutes, present an Arts, Culture and Heritage Recognition Award to Stan Eby, and consider a closed session to discuss negotiations with OPG. The agenda is largely procedural, with no substantive public decisions or proposals listed.

• Adoption of minutes from April 7 and April 12, 2021 meetings
• Recognition award for Stan Eby, inducted into Ontario Agricultural Hall of Fame
• Closed meeting to discuss negotiations with OPG under Municipal Act, 2001

Council voted 5-3 to fill the mayoral vacancy by appointing a current council member, then elected Gerry Glover as Mayor. Several by-laws were passed, including site plan agreements and a development charges deferral. Council also approved a new physician recruitment program and accessibility improvements for the Queen Street closure.

• Appointed Gerry Glover as Mayor (5-3)
• Approved By-law 2021-073 Site Plan Agreement for Gary and Philip Streets
• Approved By-law 2021-074 Development Charges Deferral Agreement
• Approved By-law 2021-075 Site Plan Control By-law
• Adopted amended Site Plan Control Policy PD1.1
• Approved accessibility improvements for Queen Street closure
• Approved new Clinic Manager/Physician Recruiter position and budget
• Approved By-law 2021-076 to confirm proceedings

Special Council Meeting

This is a special electronic meeting of Kincardine Council to hold a Levels of Service Workshop as part of the Municipal Asset Management Project. Council will review funding needed to maintain current service levels and discuss possible adjustments to set proposed levels of service. The agenda includes only this workshop, a confirmatory by-law, and standard procedural items.

• Municipal Asset Management Project - Levels of Service Workshop
• Review of funding required to maintain current levels of service
• Discussion of adjusting levels of service up or down
• Confirmatory by-law for the meeting's proceedings

The special meeting was called to discuss the Municipal Asset Management Project (Levels of Service Workshop). Council received a presentation from Dillon Consulting on asset management levels of service, including background, timelines, and financial forecasts. No formal decisions were made; the only actions were passing a confirmatory by-law and adjourning.

• Passed By-law No. 2021-071 to confirm proceedings (carried)
• Adjourned at 4:19 p.m. (carried)

Kincardine Police Services Board

The Kincardine Police Services Board is meeting electronically to handle routine business, including adopting previous minutes and receiving reports. They will also discuss several operational items: funding safety messages, holding a property auction, speeding in Inverhuron and Tiverton, and adding a land acknowledgement statement. The board may move into closed session for confidential matters.

• Update on Community Safety and Policing Grant - Provincial Priorities Year 2
• Discussion on off-road vehicles on municipal highways and OPP presentation to Council
• Funding for safety messages in the Community Bulletin
• Discussion on holding a property auction
• Discussion on speeding in Inverhuron and Tiverton

Accessibility Advisory Committee

The Kincardine Accessibility Advisory Committee meets electronically to hear a delegation from Rachel Mackay and Lee-anne Edmunds about the proposed summer closure of Queen Street, and to discuss the on-street patio policy, which requires each proposal to be reviewed for accessibility. Staff will also provide updates on Stop Gap ramps and a spring/summer video. The committee may review a site plan for the Lakeside GM dealership if one is received.

• Delegation from Rachel Mackay and Lee-anne Edmunds regarding proposed Queen Street closure this summer
• Discussion of on-street patio policy and accessibility requirements under the by-law
• Update on Stop Gap ramps
• Update on spring/summer video
• Potential site plan review for Lakeside GM dealership

The Accessibility Advisory Committee heard concerns about the Queen Street Promenade closure and voted to recommend several accessibility improvements to Council, including additional seating, a mobility device loan program, closer accessible parking, and better signage. The Committee also delegated authority to the Clerk to approve repeat on-street patio applications under certain conditions until September 1, 2021. No other substantive decisions were made.

• Adopted minutes of March 9, 2021 meeting (carried)
• Recommended to Council: additional seating, mobility device loan program, closer accessible parking, and better signage for Queen Street closure (carried)
• Delegated authority to Clerk to approve repeat on-street patio applications if previously approved by AAC and meeting FADS/AODA requirements, until September 1, 2021 (carried)
• Adjourned to May 11, 2021 (carried)

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting to discuss and recommend action on several items, including declaring the mayor's seat vacant, approving a site plan agreement, accepting a subdivision, and reviewing financial reports related to COVID-19 and capital projects. They will also consider a borrowing by-law for the Huron Terrace Force Main project and a proposed on-street patio by-law with fee waivers for 2021.

• Declare the seat of Mayor vacant (Clerk-2021-10)
• Site Plan Agreement for 80 Sunset Drive (Planning-2021-06)
• Final acceptance of Lake Huron Escape Subdivision (Planning-2021-07)
• Borrowing by-law for Huron Terrace Force Main Replacement (Treasury-2021-08)
• 2020 Year End Capital Review with $210,542 cost savings (Treasury-2021-09)

The Committee of the Whole reviewed multiple staff reports and recommended that Council accept each recommendation, including declaring the Mayor's seat vacant following Mayor Eadie's resignation, approving a site plan agreement for 80 Sunset Drive, final acceptance of the Lake Huron Escape subdivision, and a borrowing by-law for the Huron Terrace Force Main. It also recommended an amended Community Investment Grant allocation adding $500 each for the Tiverton and Kincardine Agricultural Societies, and an amended On-Street Patio by-law with municipal funding for jersey barriers if required. The Committee recommended keeping the Tiverton Arena ice in until June 6, 2021, based on projected revenue and expenses.

• Recommended declaring Mayor's seat vacant (carried)
• Recommended site plan agreement for 80 Sunset Drive (carried)
• Recommended final acceptance of Lake Huron Escape subdivision (carried)
• Recommended exemption to purchasing policy for zoning by-law review (carried)
• Recommended borrowing by-law for Huron Terrace Force Main (carried)
• Recommended 2020 year-end capital review (carried)
• Recommended Community Investment Grants with extra $500 for Tiverton and Kincardine Agricultural Societies (carried)
• Recommended On-Street Patio by-law with municipal-funded jersey barriers if required (carried)

Planning Corporate Services Meeting

This is a procedural-only agenda for the Kincardine Planning/Corporate Services meeting on April 12, 2021. It contains standard items like call to order, land acknowledgment, disclosures, committee of the whole, announcements, and a confirmatory by-law, with no substantive decisions or discussions listed.

• Confirmatory by-law to approve proceedings of the April 12, 2021 council meeting

Council declared the Office of Mayor vacant following Anne Eadie's resignation, and passed several by-laws including a site plan agreement, tax relief delegation, borrowing for Huron Terrace Forcemain, and an on-street patio by-law. Council also approved final acceptance of the Lake Huron Escape Subdivision, authorized a zoning by-law review contract negotiation up to $140,000, and approved community investment grants with additional funds for agricultural societies.

• Declared Mayor's seat vacant (carried)
• Passed Site Plan Agreement By-law 2021-066 for 80 Sunset Drive (carried)
• Granted final acceptance of Lake Huron Escape Subdivision Plan 3M-210 (carried)
• Exempted zoning by-law review from RFP policy, authorized negotiation up to $140,000 (carried)
• Passed Delegation of Authority for Tax Relief By-law 2021-067 (carried)
• Passed Huron Terrace Forcemain Borrowing By-law 2021-068 (carried)
• Approved 2020 year-end capital reserve transfers and $1,168,310 to Lifecycle Reserve (carried)
• Approved Community Investment Grants with extra $500 to Tiverton and $1,500 to Kincardine Agricultural Societies (carried)

Committee of the Whole

The Committee of the Whole will consider awarding tenders for the Durham, Saugeen and Lambton Streets Reconstruction to Omega Contractors Inc. for $3,079,605.59 and for 2021 miscellaneous fleet purchases totaling $722,511.03. They will also review and potentially adopt the Master Cycling Plan, receive a Development Charges Study information session, and approve a Memorandum of Understanding for Emergency Social Services with Bruce County. The meeting includes routine consent agenda items such as by-laws for drain maintenance and various reports.

• Award street reconstruction tender to Omega Contractors Inc. for $3,079,605.59
• Award fleet contracts totaling $722,511.03 (e.g., tractor, pick-ups, plow truck)
• Adopt Master Cycling Plan (Public Works-2021-13)
• Approve MOU for Emergency Social Services with County of Bruce
• Appoint permanent Fire Chief (CAO's-2021-12)

The Committee of the Whole reviewed several staff reports and recommended that Council accept the recommendations in the Master Cycling Plan, the Durham/Saugeen/Lambton Streets Reconstruction, the 2021 Miscellaneous Fleet Procurement, the Emergency Social Services MOU, and the Fire Chief Appointment. A motion to rescind the previous Queen Street closure resolution and replace it with a new one was deferred to April 19, 2021. The Committee also received updates on COVID-19 and development charges.

• Adopted the minutes of the March 15, 2021 Committee of the Whole meeting.
• Recommended Council accept the Master Cycling Plan as set out in report Public Works-2021-13.
• Recommended Council accept the Durham, Saugeen and Lambton Streets Reconstruction report (Public Works-2021-12).
• Recommended Council accept the 2021 Miscellaneous Fleet Procurement report (Public Works-2021-11).
• Recommended Council accept the Memorandum of Understanding for Emergency Social Services (Emergency Services-2021-01).
• Recommended Council accept the Fire Chief Appointment report (CAO's-2021-12).
• Deferred a motion to rescind the March 15, 2021 Queen Street closure resolution until April 19, 2021.
• Extended the meeting hour to the end of business.

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss ongoing projects including a virtual tree information event, tree planting, waste reduction options, rain barrel sale progress, the Butt Out Station pilot project, and clothesline use. New business includes a discussion on heritage tree protection concerns. The committee has spent $414.65 of its $3,500 2021 budget so far on butt out stations.

• Discussion of heritage tree protection concerns (ACH-Conservation-District-Plan.pdf attached)
• Update on Land Acknowledgement Statement by Jennifer Lawrie
• Discussion of virtual tree information event and tree planting projects
• Review of waste reduction options and rain barrel sale progress
• Financial report: $414.65 spent of $3,500 2021 budget on butt out stations

The Kincardine Community Environment Committee meeting on April 7, 2021, was adjourned at 2:15 p.m. because no quorum was present electronically. No decisions were made, and no business was conducted.

• Adjourned the meeting due to lack of quorum

Council Meeting

Council will consider several motions, including directing staff to report on parking restrictions along the beachfront and Queen Street, accepting a provincial fire safety grant, and approving a zoning by-law amendment for a residential development on Golf Links Road. The meeting also includes adoption of previous minutes and a closed session for committee appointments.

• Zoning amendment for 270814 Ontario Inc. at Golf Links Rd to allow 4 townhouses with secondary units (8 units total)
• Motion to direct staff to report on no parking for Winnebagos/trailers along beach front
• Motion to direct staff to report on 2-hour parking limit on Queen Street (Mon-Fri 9am-5pm, 6-month trial)
• Fire Safety Grant of $7,400 from provincial program to support firefighter training
• By-law to authorize internet/telephone voting for 2022 municipal election

Council adopted the Master Cycling Plan, approved several tender acceptance by-laws for road work and vehicles, and directed staff to prepare reports on parking restrictions and a potential dog park. A zoning amendment for Walden was approved 4-2.

• Adopted Master Cycling Plan prepared by WSP (carried)
• Approved zoning amendment at Walden (4-2)
• Approved tender for Durham, Saugeen and Lambton Streets reconstruction (carried)
• Approved tenders for municipal tractor, two half-ton trucks, tandem plow truck, utility tractor, and sweeper attachment (all carried)
• Approved Fire Safety Grant of $7,400 (carried)
• Directed staff to report on no-parking beachfront for RVs/trailers (carried)
• Directed staff to report on 6-month trial of 9 a.m.-5 p.m. parking limit on Queen Street (carried)
• Directed staff to report on converting bike park to off-leash dog park (carried)

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to discuss a public art policy, a mural proposal for the Rock Garden, and an update from the Cultural Mapping & Promotions Coordinator. The committee will also hear a land acknowledgement update from the Clerk and consider adopting the minutes from its March 2, 2021 meeting.

• Public Art Policy discussion
• Mural Proposal - Rock Garden
• Cultural Mapping & Promotions Coordinator Update
• Land Acknowledgement Update from Clerk Jennifer Lawrie
• Adoption of March 2, 2021 minutes

The Arts, Culture and Heritage Committee approved a mural proposal for a water building wall at the Rock Gardens, with the $2,000 cost split equally with the Tourism Department. The committee also adopted the March 2, 2021 minutes, added two agenda items, and received updates on the Land Acknowledgement statement, cultural mapping, and the ACH Achievement Award. No other substantive decisions were made; remaining items were discussions or updates.

• Approved the Rock Garden Mural proposal at a cost of $1,000, shared equally with the Tourism Department, covering the full $2,000 project cost.
• Adopted the minutes of March 2, 2021 as presented.
• Added agenda items #6.4 (ACH Award Update) and #6.5 (Trails Activities 20th Anniversary) for discussion.
• Adjourned the meeting at 6:15pm.

Special Council Meeting

The Municipality of Kincardine Council is holding a special meeting to discuss a radioactive waste policy review. The Council will move into a closed meeting to consider solicitor-client privilege and negotiation instructions regarding this review.

• Radioactive waste policy review

The special meeting was called solely to discuss a radioactive waste policy review. Council voted unanimously to move into closed session to consider solicitor-client privileged advice and negotiation strategy on the review, and gave direction to staff. No decisions were made in open session. Council then passed a confirmatory by-law (2021-043) and adjourned.

• Moved into closed meeting for solicitor-client advice and negotiation strategy on radioactive waste policy review (Resolution 03/24/21-01)
• Gave direction to staff on the radioactive waste policy review, reported after closed session
• Passed By-law 2021-043 confirming the proceedings of the meeting (Resolution 03/24/21-02)
• Adjourned at 6:56 p.m. (Resolution 03/24/21-03)

Heritage Kincardine

Heritage Kincardine Committee meets electronically to discuss heritage items, including the draft Heritage Conservation District Plan, updated salt block signage, and the recently approved heritage designation for 791 Princes Street. The committee will also review financials and hear an update from an Ontario Job Creation Program participant.

• Review updated salt block signage wording and design
• Discuss Draft Heritage Conservation District Plan and March 22 Public Information Centre
• Update on 791 Princes Street heritage designation by-law, approved March 15, 2021
• Review 2021 financials to date
• Update from OJCP participant Rhonda Akey

The Heritage Kincardine Committee met electronically and approved spending up to $150 to purchase a copy of the Kincardine Township history book. Members also reviewed updated salt block signage wording, discussed the draft Heritage Conservation District Plan and public survey, and noted the final approval of the heritage designation by-law for 791 Princes Street. Updates were provided on walking tour projects and the Ontario Job Creation Program photo digitization.

• Adopted the minutes of the February 23, 2021 meeting as presented.
• Approved spending up to $150 for the Toils, Tears and Triumph history book.
• Adjourned the meeting at 6:02 p.m.

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to appoint a chair, adopt January minutes, and receive updates on a virtual trivia fundraiser and Community Foundation of Grey Bruce activities. The committee will also consider 2021 goals and areas of focus, review the approved 2021 budget and donations, and discuss an alternate date for the next meeting, as May 24 is a holiday.

• Appointment of Chair per Procedure By-law C8.1
• Adoption of January 4, 2021 minutes
• Update on Virtual Trivia fundraising event completed in February
• 2021 Goals and Committee Areas of Focus discussion
• 2021 Budget review (Council-approved)

The Kincardine Community Fund Committee approved its 2021 goals and areas of focus, including smaller-scale virtual fundraising events and prioritizing projects on mental health and diversity/equity/inclusion. The committee also approved the 2021 budget as presented and appointed Tracy Primeau as Chair until December 31, 2021. The next meeting is scheduled for May 25, 2021 at 5:15 p.m.

• Appointed Tracy Primeau as Chair until December 31, 2021; Vice Chair to be considered at next meeting.
• Adopted the minutes of the January 4, 2021 meeting as presented.
• Approved the 2021 goals and areas of focus as amended.
• Approved the 2021 budget as presented.
• Adjourned at 6:22 p.m.

Kincardine BIA

The Kincardine BIA Board recommended that Council engage in public and stakeholder consultations to review the Dr. Solomon Secord monument, including its impact on the BIPOC community. The board also noted Council's approval of the Promenade on Queen street closure and discussed various downtown updates.

• Adopted February 16, 2021 minutes (carried)
• Recommended Council consult on Secord monument with public and stakeholders (carried)
• Accepted accounts for payment (carried)
• Adjourned at 9:45am (carried)

Council Meeting

Council is meeting electronically to adopt minutes, consider by-laws, and move into closed session. The main items are final approval of the 2021 taxation by-law and a heritage designation amendment for 791 Princes Street. The meeting also includes routine procedural items and a closed session for personal matters about an identifiable individual.

• 2021 Taxation By-law: residential tax rate 0.01303472, up 2.84% from prior year; average assessment of $275,000 sees $99 increase
• 791 Princes Street Heritage Designation Amendment By-law for final approval after no appeal
• Adoption of minutes from Feb 26, Mar 1, and Mar 8, 2021 meetings
• Closed meeting for organizational review (personal matters about identifiable individual)

Council approved a resolution to close Queen Street from north of Durham Market Street to Durham Street on weekends from June 25 to September 5, 2021, with staff directed to address accessibility concerns. Council also passed the 2021 taxation by-law, a heritage designation amendment for 791 Princes Street, and a tender acceptance by-law for Maple Street reconstruction. A land acknowledgment statement was adopted for future meetings, and a closed session was held on an organizational review.

• Adopted minutes from February 26, March 1, and March 8, 2021 meetings.
• Passed By-law 2021-037 (2021 Taxation By-law).
• Passed By-law 2021-038 (791 Princes Street Heritage Designation Amendment).
• Approved consent agenda recommendations.
• Adopted a land acknowledgment statement and directed staff to investigate the Progressive Aboriginal Relations Program.
• Approved Queen Street weekend closures (Friday 5 PM to Sunday 9 PM) from June 25 to September 5, 2021, with accessibility mitigation.
• Passed By-law 2021-041 (Maple Street Reconstruction Tender Acceptance).
• Held a closed meeting on an organizational review and gave direction to staff.

Committee of the Whole

The Committee of the Whole is meeting to discuss several reports and recommendations, including awarding a construction tender, updating the land acknowledgment statement, reviewing Queen Street promenade survey results, and choosing a voting method for the 2022 election. The meeting also includes routine consent agenda items such as by-laws, statistical reports, and communications.

• Award Maple Street Reconstruction tender to Omega Contractors Inc. for $1,449,371.64
• Land Acknowledgment Statement update with delegation from Bruce Power
• Queen Street Promenade survey results and summer access area extension
• 2022 Election voting method recommendation (internet/telephone voting)
• By-laws: Estate of Norma June Stewart development agreement; Dagelman encroachment agreement (53 Whippoorwill Lane)

The Committee of the Whole made several recommendations to Council, including accepting the Queen Street Promenade survey results as amended to include working with stakeholders on mitigation items, accepting a land acknowledgement statement update, the Maple Street reconstruction tender, and 2022 election voting method recommendations. The committee also received a verbal update on COVID-19, including the start of vaccine clinics and booking. All recommendations were carried and will be considered as Matters Arising at the Council meeting.

• Recommended Council accept the Queen Street Promenade survey results as amended to include working with stakeholders on mitigation items (carried 6-1)
• Recommended Council accept the land acknowledgement statement update and consider the Progressive Aboriginal Relations program
• Recommended Council accept the Maple Street Reconstruction tender
• Recommended Council accept the 2022 election voting method recommendations
• Adopted the minutes of the March 8, 2021 Committee of the Whole meeting
• Received the COVID-19 verbal update from the Chief Administrative Officer
• Received the Mayor's update regarding the Federation of Agriculture event
• Adjourned at 6:12 p.m.

Kincardine Cruise Night Committee

The Kincardine Cruise Night Committee is holding an electronic meeting on March 11, 2021. The agenda includes adopting the February 11, 2021 minutes, an update on the Show 'n Go event, discussion of 2021 events, a financial report, and correspondence. No decisions are listed beyond the routine approval of minutes and adjournment.

• Adoption of February 11, 2021 minutes
• Show 'n Go update
• Discussion of 2021 event(s)
• Financial report
• Schedule of meetings

The committee approved the February minutes and agreed to pursue Connaught Park as the preferred location for the Show 'n Go event, citing easier monitoring and less congestion. Staff will confirm availability and follow up with the health unit. No other substantive decisions were made; the committee will monitor provincial regulations before deciding on a late-summer event.

• Approved February 11, 2021 minutes (carried)
• Agreed to pursue Connaught Park as preferred Show 'n Go location
• Directed staff to confirm park availability with Rec. Dept.
• Directed staff to follow up with Grey Bruce Health Unit on safety plan
• Agreed to marshal the Show 'n Go event with Crimestoppers on site
• Adjourned to the call of the Chair (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt prior minutes, receive updates on StopGap Ramps, Saugeen Mobility, and the 2021 Summer Video project, and review a site plan for a new mixed-use development at the corner of Sutton and Philip Place. The meeting is largely routine, with updates and one site plan review.

• Review site plan for new mixed-use development at Sutton and Philip Place
• Update on StopGap Ramps and discussion with BIA
• Discussion of Saugeen Mobility presentation made to Council on March 1
• Discussion of 2021 Summer Video project
• Adoption of minutes from February 9, 2021 meeting

The Accessibility Advisory Committee reviewed the proposed site plan for a new apartment complex at Sutton and Gary Street and approved it with no issues. The committee also discussed updates on the StopGap Ramp program and Saugeen Mobility service reductions, and agreed to keep the Saugeen Mobility issue a priority.

• Appointed Maureen Couture as Chair for the meeting (carried)
• Adopted minutes of February 9, 2021 meeting (carried)
• Approved site plan for apartment complex at Sutton and Gary Street with no issues (carried)
• Adjourned to meet again on April 13, 2021 (carried)

Public Meeting

Kincardine Council is holding a public meeting to hear three zoning by-law amendment applications. The planner will present reports and recommendations, followed by comments from applicants and the public. Council will not make any decisions at this meeting; applications will be considered at a later regular meeting.

• Z-2020-065: Sam Snobelen, 2375 Concession 4, Con 4 Pt Lot 18 Less RP3R; 327 Part 4 & RP3R 1002 Parts 3 & 4 (Bruce Township)
• Z-2020-080: One Equity Corporation & Rudi Zukowski c/o Goodreid Planning Group, 111 King St, Plan 121 Pt Lots 30 & 31; RP 3R9095 Pt 2 (Bruce Township) (Tiverton)
• Z-2020-082: Rudi Zukowski, 515 Mechanics Ave, Plan 4 N Pt Lt 46 N Pt Lot 47 N (Town of Kincardine)

This was a public planning meeting only; no decisions were made. Council heard presentations on three zoning applications: Sam Snobelen (2375 Concession 4), One Equity Corporation & Rudi Zukowski (111 King St, Tiverton), and Rudi Zukowski (515 Mechanics Ave). Public comments were received on the latter two, and council discussed concerns about lot size, parking, and unit density. The meeting adjourned at 6:14 p.m. without any approvals or denials.

• No decisions made; meeting was for public input only
• Heard planning report Z-2020-065 for Sam Snobelen (2375 Concession 4)
• Heard planning report Z-2020-080 for One Equity Corporation & Rudi Zukowski (111 King St, Tiverton)
• Heard planning report Z-2020-082 for Rudi Zukowski (515 Mechanics Ave)
• Received written public comment from Amanda McGuire on Z-2020-080
• Received public comment from Duane Waddington on Z-2020-082
• Adjourned at 6:14 p.m. via resolution 03/08/21 PPM-01

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole will discuss a proposed physician recruitment agreement involving Bruce Power and the Town of Saugeen Shores, with a recommendation to approve it and authorize the Ad-hoc Committee to finalize a one-year pilot program. The agenda also includes a delegation on a tree protection by-law, a report on legal rules for council vacancies, a verbal COVID-19 update, and a presentation on the organizational review.

• Physician Recruitment Agreement with Bruce Power and Town of Saugeen Shores
• Tree Protection By-law delegation by Doug McCallum and Mary Beth Dennis
• Legal rules regarding Council vacancies, specifically Councillor Haight's absence
• Organizational Review 2021 presentation by CAO Sharon Chambers
• Adoption of minutes from March 1, 2021 Committee of the Whole meeting

The Committee of the Whole recommended that Council extend the ice season at the Tiverton Sports Centre by 60 days (until May 31, 2021) to accommodate user groups affected by COVID-19. It also recommended allowing Councillor Laura Haight to be absent from Council meetings for three additional months, with updates on her condition to be provided through the Manager of Human Resources. The Committee heard a delegation requesting tree protection bylaws and discussed a physician recruitment agreement with Bruce Power and Saugeen Shores, recommending Council accept the report's recommendations. All recommendations were carried.

• Adopted the minutes of the March 1, 2021 Committee of the Whole meeting.
• Recommended Council authorize Councillor Laura Haight's absence for three additional months.
• Recommended Council receive official updates on Councillor Haight's condition via the Manager of Human Resources.
• Recommended Council maintain ice at the Tiverton Sports Centre for 60 additional days.
• Extended the meeting's automatic adjournment hour to the end of business.
• Recommended Council accept the physician recruitment program review recommendations.
• Adjourned at 8:14 p.m.

Planning Corporate Services Meeting

This is a largely procedural council agenda. The main substantive item is a public meeting to hear a proposed zoning amendment, though no details of the amendment are provided. Council will also consider a closed session regarding potential acquisition or disposition of land (OPF Lands) and pass a confirmatory by-law.

• Public meeting to hear a proposed zoning amendment
• Closed session to consider proposed or pending acquisition or disposition of land (OPF Lands)
• Confirmatory by-law for proceedings of March 8, 2021

Council passed three zoning by-law amendments: By-law 2021-033 (Concession 4, Snobelen), By-law 2021-034 (111 King Street, Zukowski), and By-law 2021-035 (515 Mechanics Avenue, Zukowski). Council also approved a physician recruitment agreement with Saugeen Shores and Bruce Power, and authorized an ad-hoc committee to develop a one-year pilot program. Additionally, Council agreed to maintain ice at the Tiverton Arena for 60 extra days and authorized Councillor Laura Haight's absence for three more months.

• Passed By-law 2021-033 (zoning amendment, Concession 4, Snobelen) — carried 7-1
• Passed By-law 2021-034 (zoning amendment, 111 King Street, Zukowski) — carried 8-0
• Passed By-law 2021-035 (zoning amendment, 515 Mechanics Avenue, Zukowski) — carried 7-1
• Approved Physician Recruitment Agreement with Saugeen Shores and Bruce Power
• Authorized Physician Recruitment Ad-hoc Committee to develop one-year pilot program framework
• Agreed to maintain ice in Tiverton Arena for 60 additional days
• Authorized Councillor Laura Haight's absence for three additional months
• Held closed session regarding OPF Lands; direction given to staff

Kincardine Community Environment Committee

The Kincardine Community Environment Committee approved spending up to $400 from its budget to purchase four cigarette butt stop stations for use in parks. The committee also endorsed the Green Ribbon Champion Program for residents and discussed tree policy updates, a virtual tree presentation, and a possible rain barrel fundraiser. No other formal decisions were made; the 2021 budget of $3,500 for committee use and $6,000 for a water bottle filling station was noted as already approved by the municipality.

• Approved purchase of 4 butt stop stations for parks, up to $400 (carried)
• Recommended support for Green Ribbon Champion Program (carried)
• Approved minutes of February 3, 2021 meeting (carried)
• Adjourned at 3:37 pm (carried)

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt minutes from February 2, 2021, and discuss new business including 20th Anniversary Trails Activities, prioritizing 2021 goals and actions, and an update on the Job Creation Program positions. The meeting is scheduled from 5:00 to 6:00 PM on March 2, 2021.

• Adoption of minutes from February 2, 2021
• Discussion of 20th Anniversary Trails Activities
• Prioritization of 2021 goals and actions
• Update on Job Creation Program positions
• Next meetings scheduled for April 6 and May 4, 2021

The Arts, Culture and Heritage Committee accepted a nomination for Stan Eby and recommended to Council that he receive the Achievement Award for his work in agriculture. The committee also discussed ideas for a virtual multicultural celebration, including cooking classes, a recipe book, and a film festival. Two new staff positions will start on March 9, 2021. The meeting was adjourned at 5:35 pm.

• Adopted the minutes of February 2, 2021 as presented.
• Accepted the nomination of Stan Eby for the Arts, Culture and Heritage Achievement Award and recommended to Council that he receive it.
• Deferred discussion of 20th Anniversary Trails Activities to the next meeting.
• Prioritized 2021 goals including outdoor art policy, stakeholder communication, and social media presence.
• Noted that the Culture Mapping & Promotions Coordinator and Photo Specialist will start March 9, 2021.
• Discussed virtual event ideas for multicultural celebrations, including cooking classes, a recipe book, and a film festival.
• Adjourned the meeting at 5:35 pm.

Committee of the Whole

The Committee of the Whole reviewed reports and recommended Council accept several items, including a 15% surcharge on Douglas Point waste fees, 2021 operating tenders, leaf and yard waste options, and crosswalk upgrades. It also recommended adding Interim Fire Chief Kevin McNeilly to the Fire Chief Hiring Committee. Delegations heard from Saugeen Mobility on transit services and Meagan Fair on beach safety, with staff to report back on the latter.

• Recommended Council accept leaf and yard waste options report as a matter arising
• Recommended Council accept Public Works 2021 operating tenders as matters arising
• Recommended Council accept Douglas Point waste volume update, amended to include a 15% surcharge on fees in the Rates and Fees By-law
• Recommended Council accept crosswalk upgrades report as a matter arising
• Recommended Council accept Fire Chief Hiring Committee report, amended to include Interim Fire Chief Kevin McNeilly
• Adopted minutes of the February 17, 2021 Committee of the Whole meeting
• Adjourned at 7:31 p.m.

Council Meeting

Kincardine Council is meeting electronically to adopt minutes, consider a trail licence agreement by-law for 584 Hunter St, and potentially move into closed session for legal and personnel matters. The main actionable item is the by-law for the trail licence agreement.

• Trail Licence Agreement (584 Hunter St, Lot 3, Plan 3M200) By-law to be passed as By-law No. 2021-
• Adoption of minutes from February 17, 2021 Council meeting
• Closed session for solicitor-client privilege, personal matters, and litigation

Council approved a 3-week depot pilot program for leaf and yard waste, running from May 16 through June 5, 2021, with depots in Kincardine and Tiverton, funded by reallocations within the public works operating budget. Council also passed several by-laws accepting tenders for road maintenance work, including gravel, winter sand, sidewalk replacement, asphalt repairs, crack sealing, and calcium chloride. Additionally, Council accepted waste from the Douglas Point Decommissioning project for disposal at the W3 site with a 15% surcharge and a one-time 10% surcharge per tonne, with revenue held in the Landfill Reserve fund. Council established a hiring committee for the Fire Chief and moved into closed session for solicitor-client privileged matters.

• Approved 3-week leaf and yard waste depot pilot program for spring 2021 (May 16–June 5) with depots in Kincardine and Tiverton, funded from public works budget reallocations.
• Passed By-law 2021-024 for a Trail Licence Agreement at 584 Hunter St, Lot 3, Plan 3M200.
• Passed By-law 2021-025 accepting tender for Granular 'A' Maintenance Gravel 2021 from Johnston Bros (Bothwell) Ltd.
• Passed By-law 2021-026 accepting tender for Winter Sand from Johnston Bros. (Bothwell) Ltd.
• Passed By-law 2021-027 accepting tender for Sidewalk Removal and Replacement 2021 from 465929 Ontario Ltd. o/a Nicholson Concrete.
• Passed By-law 2021-028 accepting tender for Miscellaneous Asphalt Repairs 2021 from Multiple Enterprises Inc.
• Passed By-law 2021-029 accepting tender for Routing and Sealing of Cracks 2021 from ALK Asphalt Maintenance.
• Passed By-law 2021-030 accepting tender for Calcium Chloride 2021 from 552976 Ontario LTD Cliff Holland Trucking.

Special Council Meeting

This is a special electronic meeting of Kincardine Council called solely to provide members with Respectful Workplace Training on inclusion and diversity, led by Elaine Newman and Caroline Williams of Global Learning. The council will move into a closed meeting for the training portion, then return to open session to pass a confirmatory by-law and adjourn. No other business or decisions are on the agenda.

• Respectful Workplace Training (inclusion and diversity) provided by Global Learning
• Motion to move into closed meeting under Section 239 (3.1) of the Municipal Act, 2001
• Confirmatory By-law No. 2021-023 to confirm proceedings

The special meeting was called solely to provide Respectful Workplace Training on inclusion, diversity, unconscious bias, and anti-racism. Council moved into closed session for the training, then returned to open meeting with no direction given to staff. A confirmatory by-law (No. 2021-023) was passed, and the meeting adjourned. No other decisions were made.

• Moved into closed meeting for Respectful Workplace Training (Resolution #02 26 21-01)
• Returned to open meeting with no direction to staff
• Passed confirmatory by-law No. 2021-023 (Resolution #02 26 21-02)
• Adjourned at 4:27 p.m. (Resolution #02 26 21-03)

Committee of Adjustment

The Kincardine Committee of Adjustment is meeting electronically to consider one minor variance application (A-2020-066) for a property at 4253 Highway 21, submitted by Tom Karrow c/o Rob Sajkunovic. The agenda includes adoption of draft minutes from the January 28 meeting, a planning report, and a notice of decision. Public and applicant presentations are scheduled, followed by committee questions.

• Minor variance application A-2020-066 for 4253 Highway 21
• Planning report A66 Karrow
• Notice of decision for minor variance A66
• Adoption of draft minutes from January 28, 2021 meeting

The Committee of Adjustment approved a minor variance for Tom Karrow c/o Rob Sajkunovic, allowing a reduced Minimum Distance Separation (MDS 1) from 149m to 120m on a property in Con 12 Pt Lot 5, Municipality of Kincardine (geographic Township of Bruce). The applicant presented the church's history and plans for only minor exterior changes, with no change to building location. The motion was carried.

• Approved minor variance to reduce MDS 1 from 149m to 120m for Tom Karrow c/o Rob Sajkunovic (carried)
• Adopted minutes of January 28, 2021 meeting (carried)
• Adjourned meeting (carried)

Heritage Kincardine

The Heritage Kincardine Committee will meet electronically to adopt minutes, receive staff updates on signage, the Heritage Conservation District Plan, the 791 Princes Street heritage designation, and other projects. The committee will review a heritage permit application from the Paddy Walker House, discuss changes to the Ontario Heritage Act regarding the Heritage Registry, and choose champion projects for 2021. They will also review the approved 2021 budget and consider an additional order of Tiverton Walking Tours.

• Heritage Permit Application for Paddy Walker House (235 Harbour Street)
• Update on 791 Princes Street Heritage Designation
• Review of Ontario Heritage Act changes to Heritage Registry
• Selection of 2021 champion projects
• Review of approved 2021 Budget for Heritage Kincardine

The Heritage Kincardine Committee approved a heritage permit application for renovations to the exterior of 235 Harbour Street (Walker House), a designated heritage property, with no objection. The committee also ordered 500 copies of the Tiverton Walking Tour at a cost of $1,250. Members selected 2021 goals and discussed signage, the Heritage Conservation District Plan, and other outstanding business.

• Approved the Heritage Permit Application for renovations to 235 Harbour Street (Walker House) with no objection.
• Ordered 500 Tiverton Walking Tour brochures at a cost of $1,250.
• Adopted the minutes of the January 26, 2021 meeting as presented.
• Appointed Cathy Ellis as Chair for agenda item 6.1 (Heritage Permit Application).
• Adjourned the meeting at 6:06 p.m.

Council Meeting

Kincardine Council is meeting electronically to consider the 2021 Budget By-law, which includes capital and operating budget summaries. Council will also vote on amended terms of reference for two committees, adopt minutes from prior meetings, and may enter a closed session for legal and personnel matters.

• 2021 Budget By-law with capital and operating budget summaries
• Amended Terms of Reference for Arts, Culture and Heritage Committee
• Amended Terms of Reference for Kincardine Community Environment Committee
• Adoption of minutes from Jan 29, Feb 1, and Feb 8 meetings
• Closed session for litigation and human resources matters

Council passed the 2021 Budget By-law (By-law No. 2021-021) and adopted amended Terms of Reference for the Arts, Culture and Heritage Committee and the Kincardine Community Environment Committee. Council also approved a consent agenda, received a waste management services review report, directed staff to submit an Expression of Interest for Municipal Modernization Funding, and adopted a compliance report for expenses excluded from the 2021 budget. A closed session was held for litigation and human resources matters, with direction provided to staff on the HR matter.

• Passed 2021 Budget By-law No. 2021-021 (carried)
• Adopted amended Terms of Reference for Arts, Culture and Heritage Committee (carried)
• Adopted amended Terms of Reference for Kincardine Community Environment Committee (carried)
• Approved consent agenda recommendations (carried)
• Received Public Works-2021-03 waste management services review; staff to bring implementation plans later (carried)
• Directed staff to submit Expression of Interest for Municipal Modernization Funding Intake 2 for purchasing/procurement review (carried)
• Adopted compliance report for expenses excluded from 2021 budget per Ontario Regulation 284/09 (carried)
• Moved into closed session for litigation and human resources matters; direction provided to staff on HR matter

Committee of the Whole

The Committee of the Whole will hear a delegation from the South Bruce Grey Health Centre and Kincardine and Community Health Care Foundation about a CT scanner for the Kincardine site. They will also receive the 2020 OPP annual report, a waste management services review, and a request to apply for provincial modernization funding. The committee will also discuss compliance with Regulation 284/09 and receive a verbal COVID-19 update.

• Delegation on CT Scanner for Kincardine site
• 2020 OPP Annual Report presented by Inspector Krista Miller
• MIC Waste Management Services Review with 25 recommendations
• Request to apply for Municipal Modernization Funding (Review Stream) for purchasing/procurement review
• Compliance with Regulation 284/09: $7.07 million excluded from 2021 budget

The Committee of the Whole heard delegations on the CT Scanner project and the 2020 OPP annual report, and received updates on COVID-19 reopening plans. It passed four resolutions recommending Council accept reports on waste management services, municipal modernization funding, and compliance with Regulation 284/09. No final decisions were made; all items are recommendations to Council.

• Adopted minutes of Feb 8, 2021 COW meeting (carried)
• Recommended Council accept MIC Waste Management Services Review report (carried)
• Recommended Council accept Municipal Modernization Funding Intake 2 report (carried)
• Recommended Council accept Compliance with Regulation 284/09 report (carried)
• Adjourned at 7:50 p.m. (carried)

Kincardine BIA

The Kincardine BIA Board of Management is meeting electronically to handle routine business: adopting January minutes, approving accounts for payment, and receiving updates. New business includes a promotions/marketing working group update, the Promenade on Queen, the Stop Gap Ramp Program, and accessible shopping/parking. The board will also welcome Councillor Maureen Couture as its new representative and set future meeting dates.

• Working Group Update re: Promotions/Marketing
• Promenade on Queen
• Stop Gap Ramp Program
• Accessible Shopping/Parking
• Welcome to Councillor Maureen Couture as new BIA Board representative

The Kincardine BIA Board approved two advertising purchases: a digital ad package at Sure Stay Plus BW & Holiday Inn Express for about $800, and a package with the Kincardine Independent for $2,000. The board also accepted the January minutes and accounts for payment, and discussed promotions, accessibility, and downtown updates.

• Approved digital ad space at Sure Stay Plus BW & Holiday Inn Express, ~$800/year (carried)
• Approved Kincardine Independent advertising package, $2,000 for 2021 (carried)
• Accepted January 19, 2021 minutes (carried)
• Accepted accounts for payment (carried)
• Adjourned at 9:45 a.m. (carried)

Kincardine Cruise Night Committee

The Kincardine Cruise Night Committee decided not to hold its first 2021 event on June 25, citing uncertainty around provincial regulations. They will decide on the rest of the season before July 1. The committee also discussed a proposed 'Show'n Go' self-guided drive tour from Sauble Cruisers, with staff to consult the municipality and health unit on safety planning. No other substantive decisions were made.

• Cancelled first 2021 Cruise Night event scheduled for June 25
• Approved minutes of October 13, 2020 meeting (carried)
• Adjourned to March 11, 2021 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to adopt prior minutes, discuss 2021 goals, receive an update on Saugeen Mobility, and plan a new parking video. The agenda is mostly routine business with no major decisions or public hearings.

• Adopt minutes from January 12, 2021 meeting
• Discuss goals for 2021 and review 2020 goals
• Staff update on Saugeen Mobility status
• Discuss launching new Parking Video and ideas for next video

The Accessibility Advisory Committee met electronically and adopted the January 12, 2021 minutes. They discussed 2021 goals, including Dunsmoor Park upgrades, Davidson Centre track improvements, Tiverton Library repairs, and accessible shopping outreach. The committee also discussed accessibility concerns about the Queen Street closure and planned a public survey. No formal decisions were made beyond routine agenda and minutes adoption.

• Added Queen Street closure to agenda (carried)
• Adopted January 12, 2021 minutes (carried)
• Adjourned to March 9, 2021 (carried)

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is reviewing several planning and corporate matters. Discussions include a road assumption for Campbell Avenue, a natural heritage development agreement, and filling vacant committee roles.

• Road assumption by-law for Campbell Avenue
• Development agreement regarding conditions of consent for LT E Conc 12 Bruce
• Delegation regarding Queen Street Promenade
• Filling of Committee and Policy Chair vacancies
• Update on the CT Scanner

The Committee of the Whole recommended that Council consider a motion regarding the CT Scanner, and directed the CAO to invite the South Bruce Grey Health Centre Board and Kincardine Hospital Foundation to delegate to Council on February 17, 2021. The Committee also recommended appointing councillors to various policy and committee positions, and directed staff to report on extending the Queen Street Promenade closure. Two planning items were recommended to Council for acceptance.

• Recommended Council consider CT Scanner motion (6-0)
• Directed CAO to invite health board and foundation to Council delegation (5-1)
• Recommended appointments: Couture as Economic Development Policy Chair and to BIA, CEDC, Regional Liaison; Fitzsimmons as Building and Planning Policy Chair; Cuyler as Environmental Services Policy Chair (carried)
• Recommended reducing Council members on Arts, Culture and Heritage and Kincardine Community Environment committees to one, replaced by public member (carried)
• Recommended Council accept road assumption for Campbell Ave (carried)
• Recommended Council accept development agreement for natural heritage consent (carried)
• Directed staff to report on Queen Street Promenade extension from Lambton to Durham Street (carried)

Public Meeting

Council holds a public meeting to hear comments on zoning application Z-2020-059 and official plan amendment L-2020-015 for a property in Kincardine Township. No decision is made at this meeting; council will consider the application at a later regular meeting.

• Zoning application Z-2020-059 by 270814 Ontario Inc. for KINCARDINE CON A PT LT 18; RP 3R10305 PART 2
• Official plan amendment L-2020-015
• Public presentations and comments heard on the applications

This was a public planning meeting only, with no decisions made. Council heard a presentation on zoning application Z-2020-059 and official plan amendment L-2020-015 for a property in Kincardine Township, and asked questions about secondary unit access and parking. The meeting adjourned without any votes on the application.

• Adjourned public meeting at 5:37 p.m. (carried)

Planning Corporate Services Meeting

This is a routine procedural council meeting. The main substantive item is a public planning meeting to hear a proposed zoning amendment, though no details of the amendment are provided in the agenda. The rest of the agenda consists of standard administrative items such as call to order, disclosures, committee of the whole, announcements, and a confirmatory by-law.

• Public planning meeting to hear a proposed zoning amendment
• Confirmatory by-law No. 2021 to approve council proceedings

Council approved a motion to provide $500,000 from the Health Care Reserve Fund toward the purchase of a Drive CT Scanner for the Kincardine Hospital, contingent on that specific model being purchased. The motion also commits $20,000 annually starting in 2022 for maintenance and operation, and requests the Township of Huron Kinloss to match that annual amount. Council also passed several by-laws, including a road assumption for Campbell Ave, a natural heritage development agreement, and an appointment by-law.

• Approved $500,000 for Drive CT Scanner purchase only (6-0, recorded)
• Approved $20,000 annual operating budget for CT Scanner starting 2022 (6-0)
• Requested Huron Kinloss match annual CT Scanner maintenance payment (6-0)
• Requested SBGHC Board and Kincardine Foundation delegation on Feb 17 (carried)
• Passed OPA #20 Official Plan By-law 2021-016 (carried)
• Passed Road Assumption (Campbell Ave) By-law 2021-017 (carried)
• Passed Natural Heritage Development Agreement (Martin) By-law 2021-018 (carried)
• Passed Appointment (Feb 2021-2022) By-law 2021-019 (carried)

Kincardine Trails Association

The Kincardine Trails Association Committee will hold an electronic meeting on February 3, 2021, at 11:00 a.m. The agenda includes appointing a chair for the year, approving minutes from September 22, 2020, and receiving reports on the Master Cycle Plan, Cowan Signage, Kipp Trail Sponsorship, 20th Anniversary Events, Contribution Review, and Signature Trail. No new business or correspondence is noted, and the budget as submitted is approved.

• Appointment of Chair for 2021 per Procedure By-law Section C8
• Approval of minutes from September 22, 2020
• Reports on Master Cycle Plan, Cowan Signage, Kipp Trail Sponsorship, 20th Anniversary Events, Contribution Review, Signature Trail
• Budget as submitted is approved
• No new business or correspondence noted

The Kincardine Trails Association met electronically and appointed Brad Kirkconnell as chair. The committee approved the September 22, 2020 minutes and discussed updates on the Master Cycle Plan, Cowan signage, Kipp Trail sponsorships, and 20th anniversary plans. No new business or financial report was presented, as the budget had not yet been approved.

• Appointed Brad Kirkconnell as Chair (carried)
• Approved September 22, 2020 committee minutes (carried)
• Adjourned meeting (carried)

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to discuss environmental matters, with a focus on trees. They will review a draft tree policy, hear a delegation from a resident group concerned about trees, and discuss related items such as tree planting, community engagement, and waste reduction. The meeting also includes routine items like minutes approval and a financial report.

• Review of draft Kincardine Tree Policy 2021
• Delegation from Kincardinites Concerned for Our Trees
• Discussion of tree planting plans for Tall tree and rotary plant
• Discussion of possible 2021 rain barrel sale
• Discussion of possible cigarette butt out station pilot project

Arts, Culture and Heritage

The Arts, Culture and Heritage Committee is meeting electronically to adopt prior minutes, review a 2021 budget update, and prioritize proposed goals and initiatives for the year. They will also discuss diversity and inclusivity training, a job creation program update, and a report from Heritage Kincardine regarding the Dr. Solomon Secord Monument. The meeting is largely procedural with several discussion items.

• 2021 Budget Update
• 2021 Proposed Goals review and prioritization
• Diversity & Inclusivity Training discussion
• Job Creation Program positions and hiring update
• Dr. Solomon Secord Monument report from Heritage Kincardine

The Arts, Culture and Heritage Committee recommended that Council engage with community stakeholders and the public to review and assess the Dr. Solomon Secord monument, including its impact on the BIPOC community. The committee also adopted the October 20, 2020 minutes and noted the 2021 budget was approved as submitted. No other substantive decisions were made.

• Adopted minutes of October 20, 2020 (carried)
• Recommended Council consult on Dr. Solomon Secord monument, including BIPOC impact (carried)
• Adjourned at 5:47pm (carried)

Committee of the Whole

The Committee of the Whole recommended that Council accept the Integrity Commissioner's findings that Councillor Dave Cuyler breached the Code of Conduct for disparaging staff and volunteers, and impose a 30-day pay suspension and public apology. The committee also recommended engaging physician recruits in the absence of a recruiter, and received updates on COVID-19 vaccination plans. The minutes were adopted and the meeting adjourned.

• Recommended Council accept Integrity Commissioner findings against Councillor Cuyler (7-0)
• Recommended 30-day pay suspension and public apology for Councillor Cuyler (7-0)
• Recommended engaging physician recruits in absence of recruiter (carried)
• Adopted minutes of Jan 25, 2021 COW meeting (carried)
• Adjourned at 6:15 p.m. (carried)

Council Meeting

This is a routine procedural meeting. Council will adopt the minutes from the January 25, 2021 meeting, move into Committee of the Whole, and pass a confirmatory by-law. No substantive decisions or discussions are listed on the agenda.

• Adoption of minutes from the January 25, 2021 Council meeting
• Motion to move into Committee of the Whole
• Confirmatory by-law No. 2021- to confirm proceedings of the February 1, 2021 meeting

Committee of the Whole

The Committee of the Whole is meeting electronically to deliberate the 2021 budget, based on a report from the Treasury department. The agenda includes only this budget discussion and standard procedural items like call to order and adjournment. No decisions are listed on the agenda itself; the meeting is for discussion and deliberation.

• 2021 Budget Deliberations (Treasury-2021-03)
• 2021 Operating Budget Summary
• 2021 Capital Budget Summary
• 2021 Projected Reserve Balances
• Budget Changes Summary

The Committee of the Whole reviewed the 2021 budget and made several recommendations, including a 3% municipal tax rate increase. They approved funding for lighthouse stairs, gazebo replacement, volleyball courts, and a community centre reserve, while deferring a Lake Street servicing project. The committee also directed staff to report on a parking study and to prepare the 2021 budget by-law.

• Approved $130,000 for Lighthouse Stairs replacement (carried)
• Approved $75,000 for Victoria Park Gazebo replacement (carried)
• Deferred G044 Lake Street Servicing project, directed resident survey and grant search (carried)
• Approved $10,000 for volleyball courts at Station Beach from Lifecycle Reserve (carried)
• Earmarked $200,000 for WCCC Reserve Fund (carried)
• Directed staff to report on parking study costs (carried)
• Approved $120,620 transfer from Contingency Reserve to reduce tax increase to 3% (8-0)
• Recommended 3% municipal tax rate increase for 2021 budget (8-0)

Special Council Meeting

This is a special electronic meeting of Kincardine Council called specifically to discuss the 2021 Budget. The agenda is largely procedural, with items to move into Committee of the Whole, return to Council, and pass a confirmatory by-law. No specific budget figures or details are listed in the agenda text.

• Discussion of the 2021 Budget
• Move into Committee of the Whole
• Confirmatory by-law for meeting proceedings

Council held a special meeting to discuss the 2021 budget. Council directed staff to prepare the 2021 budget by-law with a 3% municipal tax rate increase, passed by a recorded vote of 8-0. Council also directed staff to provide a report on projected costs of a parking study.

• Directed staff to prepare 2021 budget by-law with 3% municipal tax rate increase (8-0)
• Directed staff to report on projected costs of a Parking Study
• Confirmed proceedings via By-law No. 2021-014
• Adjourned at 1:33 p.m.

Committee of Adjustment

The Committee of Adjustment approved all three minor variance applications on the agenda. The approvals were for properties at 413 McCullough Crescent, 376 Penetangore Row, and 17 Paterson Street, each permitting reduced setbacks or other zoning relief. All motions were carried unanimously.

• Approved minor variance for Ajay Sood at 413 McCullough Crescent to permit 1.5m interior side yard setback (carried)
• Approved minor variance for Derek and Victoria Skinner at 376 Penetangore Row to reduce interior side yard setback from 1.8m to 1.2m (carried)
• Approved minor variance for Barry's Construction and Insulation Ltd. at 17 Paterson Street to permit reduced lot area of 318m2, reduced rear yard setback of 5m, and increased lot coverage of 53% (carried)
• Adopted minutes of August 18, 2020 meeting (carried)

Heritage Kincardine

Heritage Kincardine, a committee of the Municipality of Kincardine, is meeting electronically to handle routine business: appointing a chair for the year, adopting November 2020 minutes, and reviewing several ongoing items. Key discussions include the Dr. Solomon Secord monument, a designation amendment for 791 Princes Street, signage quotes, the Heritage Conservation District (HCD) plan, and 2021 goals. The agenda is largely procedural, with no new decisions or public hearings scheduled for this meeting.

• Appointment of Chair for Heritage Kincardine for the upcoming year
• Adoption of minutes from November 23, 2020 meeting
• Discussion of Dr. Solomon Secord monument, including public input and historic context
• Review of 791 Princes Street designation amendment; owners can object within 30 days of notice
• Review of quote for Salt Block Signage; HCD plan by Stantec Consulting to be published in early February

The committee recommended that Council engage in public consultations on the Dr. Solomon Secord monument and continue researching its historic context. It also approved a $900 sign for the Salt Block and adopted the November 2020 minutes. No other substantive decisions were made.

• Recommended Council consult on Dr. Solomon Secord monument (carried)
• Approved $900 Salt Block sign from J&D Signs (carried)
• Adopted November 23, 2020 minutes (carried)
• Appointed Sylvia Leigh as Chair for the year (carried)

Committee of the Whole

The Committee of the Whole is meeting electronically to discuss several items, including a delegation from local physicians, a proposed diversity and inclusion training option, and the temporary replacement of a councillor on the Kincardine Police Services Board to restore quorum. The committee will also consider the 2020 Accessibility Annual Public Status Update and receive routine reports and communications.

• Delegation from Physicians Group (Drs. Gurbin, Murray, Ballantine, Tzemos)
• Accessibility Annual Public Status Update 2020 for approval
• Diversity and inclusion training proposal for Council and senior managers
• Discussion on temporary replacement of Councillor Haight on Police Services Board
• Receive and file December 2020 Water and Wastewater Compliance Report

The Committee of the Whole met electronically and made several recommendations to Council, including that the Mayor attend a community information session on the CT scanner for the Kincardine hospital. They also recommended accepting reports on accessibility and diversity training, and appointing Deputy Mayor Roppel to the Police Services Board. The meeting included a delegation from physicians supporting the CT scanner and a COVID-19 update from the CAO.

• Recommended Mayor attend SBGHC CT scanner info session (carried)
• Recommended Council accept Accessibility Annual Public Status Update 2020 (carried)
• Recommended Council accept Diversity and Inclusion Training report (carried)
• Recommended Deputy Mayor Roppel be appointed to Kincardine Police Services Board (carried)
• Adopted minutes of Jan 15 and Jan 18 COW meetings (carried)
• Adjourned at 7:01 p.m. (carried)

Kincardine BIA

The Kincardine BIA Board of Management is holding its regular monthly meeting electronically. The agenda is largely procedural, with items to adopt the December 9, 2020 minutes and accept accounts for payment, plus updates and discussion. No major decisions or new business items are listed.

• Adoption of December 9, 2020 meeting minutes
• Acceptance of accounts for payment
• Executive and council updates
• Roundtable discussion

Committee of the Whole - 2nd Meeting of Month

The Committee of the Whole is meeting electronically to discuss three main items: a proposed easement revision at 413 McCullough Crescent to allow a shed, a new insurance program for municipal facility renters, and options for how the Deputy Mayor is elected starting in 2022. The meeting also includes adoption of prior minutes and a verbal COVID-19 update from the Chief Administrative Officer.

• Easement exemption request at 413 McCullough Crescent to permit a shed in the rear yard, with costs borne by the landowner
• Proposal to implement a Facility User Insurance Program and amend the Rates and Fees By-Law
• Report on options for electing the Deputy Mayor by electorate at large versus top vote-getter in Councillor at-large race for 2022
• Adoption of minutes from the January 11, 2021 Committee of the Whole meeting
• Verbal update on COVID-19/declared emergency from the CAO

Planning Corporate Services Meeting

This is a procedural council meeting with no substantive public agenda items listed. Council will move into Committee of the Whole, hear announcements, and then hold a closed session to discuss labour relations and employee negotiations (retirement agreement), solicitor-client privileged advice, and a proposed land acquisition or disposition (Bervie Park). The meeting will conclude with a confirmatory by-law and adjournment.

• Closed session for labour relations and employee negotiations (retirement agreement)
• Closed session for solicitor-client privileged advice on negotiations
• Closed session for proposed acquisition/disposition of land (Bervie Park)
• Confirmatory by-law for proceedings of January 18, 2021 meeting

Council approved the Facility User Insurance Program effective January 25, 2021, and directed staff to amend the 2021 rates and fees by-law to include insurance premiums on user invoices. They also directed staff to revise an easement at 413 McCullough Crescent to allow a building location, with costs borne by the landowner. Council initiated a review of the Deputy Mayor's role, including public input via survey and a public meeting. In closed session, staff were directed not to declare Bervie Park surplus land.

• Approved Facility User Insurance Program effective Jan 25, 2021 (carried)
• Directed staff to amend 2021 rates and fees by-law to add insurance premiums (carried)
• Directed staff to revise easement at 413 McCullough Crescent to allow building location, costs borne by landowner (carried)
• Initiated review of Deputy Mayor role with public survey and meeting (carried)
• Directed that Bervie Park not be declared surplus land (closed session)

Special Council Meeting

This is a special meeting of Kincardine Council called to discuss the 2021 Municipal Budget. The agenda includes moving into Committee of the Whole for budget discussions, followed by a confirmatory by-law and adjournment. No specific budget figures or decisions are listed in the agenda.

• Discussion of the 2021 Municipal Budget
• Move into Committee of the Whole
• Confirmatory by-law for meeting proceedings

Council held a special meeting to discuss the 2021 Municipal Budget. They approved pre-budget authorization for SCADA network upgrades at the water treatment plant, allowing direct purchase from DataSoft. They also approved increasing the Huron Terrace Pump Station Upgrades project budget from $2,200,000 to $3,000,000. All resolutions were carried unanimously.

• Approved pre-budget approval for SCADA upgrades and direct purchase from DataSoft (carried)
• Approved budget increase for Huron Terrace Pump Station Upgrades from $2.2M to $3.0M (carried)

Committee of the Whole

The Committee of the Whole is reviewing the updated 2021 draft budget. Staff are seeking approval for SCADA network implementation at the Kincardine Water Treatment Plant and a budget increase for the Huron Terrace Sewage Pump Station upgrades.

• 2021 Draft Budget review
• SCADA Network Implementation at Kincardine Water Treatment Plant via DataSoft Solutions
• Huron Terrace Sewage Pump Station budget increase from $2.2 million to $3 million

The Committee of the Whole reviewed the 2021 draft operating and capital budgets. It approved keeping $25,000 in the Economic Development budget for a mural, with staff to report on reallocating funds for diversity initiatives. It also approved reducing the Community Improvement Plan budget from $50,000 to $5,000 for initial research. Recommendations on SCADA network implementation and Huron Terrace sewage pump station upgrades were carried for Council consideration.

• Kept $25,000 for mural in Economic Development budget, staff to report on diversity reallocation (carried)
• Reduced Community Improvement Plan budget from $50,000 to $5,000 for initial research (carried)
• Recommended Council accept SCADA network implementation report (carried)
• Recommended Council accept Huron Terrace sewage pump station upgrades report (carried)

Accessibility Advisory Committee

The Kincardine Accessibility Advisory Committee is meeting electronically to adopt previous minutes, review the updated Accessibility Annual Public Status Update and Catalogue of Issues, and preview a new accessible parking campaign video. They will also discuss 2021 goals and correspondence regarding Saugeen Mobility. The meeting is largely procedural with routine reports and recommendations.

• Adoption of December 8, 2020 minutes
• Review of Accessibility Annual Public Status Update and Catalogue Updated January 2021
• Preview of new Accessible Parking Campaign video
• Discussion of 2021 goals
• Citizen letter regarding Saugeen Mobility

The Accessibility Advisory Committee recommended that Council approve the Accessibility Annual Public Status Update and Catalogue of Issues for 2020, and also recommended inviting Saugeen Mobility to speak to Council about service reductions. The committee appointed Sharon Woods as chair for 2021 and adopted the December 2020 minutes. No other substantive decisions were made.

• Appointed Sharon Woods as Chair for 2021 (carried)
• Adopted December 8, 2020 minutes (carried)
• Recommended Council approve Accessibility Annual Public Status Update and Catalogue of Issues (carried)
• Recommended Council invite Saugeen Mobility Executive Director and Board Chair to speak about service reductions (carried)

Council Meeting

Kincardine Council's regular meeting includes adopting minutes from six prior meetings, administering the Oath of Office to new Ward 3 Councillor Dorne Fitzsimmons, and recognizing fire department years of service. Council will consider three by-laws: the 2021 Interim Taxation By-law, the 2021 Borrowing By-law, and the O.P.P. Services Agreement (2021) By-law. A closed session is planned to discuss identifiable individuals (candidates for Heritage Kincardine and the Kincardine Community Fund Committee) and labour relations (a retirement agreement).

• Oath of Office for Councillor Ward 3 (Dorne Fitzsimmons)
• 2021 Interim Taxation By-law
• 2021 Borrowing By-law
• O.P.P. Services Agreement (2021) By-law
• Closed session: personal matters (committee candidates) and labour relations (retirement agreement)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, most notably the final adoption of the updated Official Plan, which was deferred from December 14, 2020. The committee will also hear delegations, including one from the Lake Huron Centre for Coastal Conservation, and consider an amendment to the heritage designation by-law for 791 Princes Street. A verbal update on COVID-19 and the declared emergency will be provided by the Chief Administrative Officer.

• Final adoption of the updated Official Plan (Planning-2021-01)
• Amendment to Heritage Designation By-law No. 4636 for 791 Princes Street
• Delegation from Lake Huron Centre Coastal Conservation (Daniela Klicper)
• Verbal update on COVID-19/Declared Emergency from CAO
• Receive and file Statement of Operations for period ending November 30, 2020

Special Council Meeting

This special meeting is called solely to fill a vacancy on Council for Ward 3 Councillor, declared vacant on November 16, 2020. Council will review 10 certified candidates, hear brief statements from each, vote, and appoint one by by-law. The meeting is procedural and focused on this single appointment.

• Appointment to fill Ward 3 Councillor vacancy declared Nov 16, 2020
• 10 certified candidates: Albisser, Byle, Clarke, Fitzsimmons, LLoy, McKee, Mercanti, Neely, Primeau, Wahi
• Each candidate gets up to 10 minutes to address Council
• Voting procedure per 'Appoint an Eligible Elector to Fill a Vacancy Procedure' adopted Nov 9, 2020
• Confirmatory by-law to be passed for meeting proceedings

Council held a special meeting to appoint a councillor for Ward 3. After hearing from 10 certified candidates, the clerk announced Dorne Fitzsimmons as the successful candidate. Council then passed a by-law to formally appoint Fitzsimmons, and a confirmatory by-law for the meeting's proceedings.

• Appointed Dorne Fitzsimmons to fill Ward 3 council vacancy
• Passed By-law 2021-001 to appoint Fitzsimmons
• Passed By-law 2021-002 to confirm proceedings

Kincardine Community Environment Committee

The Kincardine Community Environment Committee is meeting electronically to handle routine business: appoint a chair for the year, approve December 2020 minutes, and discuss outstanding items. The main discussion topics are the tree project and policies, plus a possible virtual community engagement activity. No new business, financial reports, or correspondence items are listed on the agenda.

• Appointment of Chair per Procedure By-law C8.1
• Approval of December 2, 2020 meeting minutes
• Discussion of tree project and policies
• Discussion of possible virtual community engagement activity

The Kincardine Community Environment Committee met electronically on January 6, 2021. They appointed Amanda Saxton as Chair and Richard Robson as Vice Chair, and approved the minutes from the December 2, 2020 meeting. The committee discussed tree planting initiatives, a potential community engagement event, and a Styrofoam recycling pilot project. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Appointed Amanda Saxton as Chair (moved by Katie Wilken, seconded by Richard Robson)
• Appointed Richard Robson as Vice Chair (moved by Katie Wilken, seconded by Richard Robson)
• Approved minutes of December 2, 2020 meeting as presented (moved by Katie Wilken, seconded by Richard Robson)
• Adjourned at 2:47 pm (moved by Richard Robson, seconded by Katie Wilken)

Kincardine Community Fund

The Kincardine Community Fund Committee is meeting electronically to handle routine administrative items: appointing a chair, adopting November 2020 minutes, reviewing 2020 activities, and discussing 2021 goals and focus areas. The committee's 2020 budget is pending final Council approval, and the next meeting is scheduled for March 22, 2021.

• Appointment of Chair for 2021 per Procedure By-law C8.1
• Adoption of November 30, 2020 meeting minutes
• 2020 Year in Review discussion
• 2021 Goals and Committee Areas of Focus discussion
• 2020 budget confirmation pending Council deliberations