Kincardine public meetings in 2023
35 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Heritage Kincardine
The committee approved the replacement of windows at 424 Durham Street after the manufacturer could not produce the original shapes. The committee also adopted the May 30, 2023 meeting minutes.
- Approved replacement of windows at 424 Durham Street (Carried)
- Adopted May 30, 2023 meeting minutes (Carried)
Accessibility Advisory Committee
The Accessibility Advisory Committee decided to review all site plans submitted under section 41 of the Planning Act. The committee also provided accessibility suggestions for a residential site plan on Queen Street. Other items, including a walkway and mobility scooter usage in bike lanes, were deferred.
- Approved review of all site plans under section 41 of the Planning Act (Carried)
- Adopted June 22, 2023 meeting minutes (Carried)
- Suggested accessible units, high-contrast signage, visible 911 signage, and adequate lighting for 346 Queen Street site plan
- Deferred 207-209 Birchwood Trail Walkway matter
- Deferred mobility scooters in bike lane discussion
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee held a meeting on August 16, 2023. The committee approved the minutes from August 1, 2023, and voted to extend the meeting duration. No other substantive decisions were recorded.
- Approved August 1, 2023 meeting minutes
- Approved extension of meeting until 6:00 pm
- Adjourned meeting at 6:00 pm
Kincardine BIA
The Kincardine BIA Board approved the pursuit of a storage space opportunity and allocated $675 for a downtown ambassador award. The Board also agreed to hold a facilitated strategic planning session on September 18th following a business survey.
- Accepted July 18, 2023 meeting minutes (Carried)
- Directed DDM to pursue storage space by Lake Huron Home and include rental rate in annual budget (Carried)
- Allocated $675 in 2023 budget for downtown ambassador award as an annual expenditure (Carried)
- Accepted Accounts for Payment as presented (Carried)
Public Meeting
The Council heard presentations and planning reports regarding zoning applications for 1178 Queen Street and 5772 Highway 9. No decisions were recorded on these applications during the meeting.
- Adjourned the meeting at 5:09 p.m. (Carried)
Committee of the Whole - 2nd Meeting of Month
The Committee of the Whole recommended several infrastructure contracts, including water meter replacements and fuel supply. They also proposed safety improvements for Highway 21 near Kincardine Township-Tiverton Public School and updated municipal HR policies.
- Approved opening Mystic Cove gate annually from Dec 1 to Feb 28 (7-1)
- Recommended approval of Road Allowance Repair Policy
- Recommended $5,000 traffic study and speed reduction request for Highway 21
- Directed staff to apply for a Community Safety Zone at Highway 21 and KTTPS
- Recommended awarding fuel supply contract to MacDougall Energy Inc.
- Recommended $507,500 contract to KTI Limited for water meter replacement
- Recommended removing Holding 'H' provision for Kelden Development Inc.
- Recommended approval of HR Employment and Compensation & Benefits policies (excluding Volunteer Firefighters)
🗳️ How they voted — 1 divided vote
Planning Corporate Services Meeting
Council passed several by-laws regarding zoning, signage, and municipal rates and fees. The body also approved new employment and compensation policies and directed staff to pursue a traffic study and safety zone near Kincardine Township-Tiverton Public School.
- Approved Zoning By-law amendments for Hunter (No. 2023-136) and Stewart (No. 2023-137)
- Approved Procedural By-law (No. 2023-138), Sign By-law Amendment (No. 2023-139), and Rates and Fees Amendment (No. 2023-140)
- Approved Road Dedication Amendment By-law for Mystic Cove (6-1)
- Directed staff to stop maintenance on Bruce County Road 23 and let the agreement lapse
- Approved $5,000 for a traffic study and requested speed reductions on Highway 21 near KTTPS
- Approved Employment Policy By-law (No. 2023-146) and Compensation Benefits Policy By-law (No. 2023-147)
- Approved Award Supply and Delivery of Various Fuels Tender By-law (No. 2023-143) and Water Meter Replacement By-law (No. 2023-144)
- Endorsed resolutions regarding licensed child care spaces, housing/water resource protection, and the right-to-repair movement
🗳️ How they voted — 1 divided vote
Kincardine Police Services Board
The Kincardine Police Services Board approved a grant application for a dedicated bail compliance officer. The Board also opposed the creation of two OPP Detachment Boards for South Bruce and rejected the KPSB Sharing Protocol as written.
- Approved application for Bail Compliance and Warrant Apprehension Grant up to $400,000 (Carried)
- Opposed South Bruce having two OPP Detachment Boards, requesting one board for all five municipalities (Carried)
- Rejected adoption of KPSB Sharing Protocol as written (Defeated)
- Adopted minutes of the June 8, 2023 meeting (Carried)
Committee of the Whole
The Committee of the Whole recommended that Council adopt the City of London’s accessibility design standards and approve a new advertising and partnership program. They also recommended several lease agreements for child care and concession services, and a contract for park irrigation.
- Recommended adoption of City of London’s Facility Accessibility Design Standard (Carried)
- Recommended approval of draft Procedural By-law (Carried)
- Recommended approval of Advertising and Partnership Program and related by-law amendments (Carried)
- Recommended 1-year lease agreement with Saba Umar for concession services at Davidson Centre and Tiverton Sports Centre (Carried)
- Recommended $131,500 contract to Raintree Irrigation & Outdoor Systems for Connaught Park (Carried)
- Recommended 5-year agreement for Kincardine Bulldogs (Carried)
- Recommended 5-year lease agreement with Bright Beginnings Child Care at Tiverton Sports Centre (Carried)
- Adopted minutes of July 10, 2023 meeting (Carried)
Council Meeting
Council approved the adoption of the City of London’s Facility Accessibility Design Standard for municipally-owned facilities. Several by-laws were passed, including a taxation amendment and agreements for facility use and concession services. A contract for the Connaught Park irrigation system was also approved.
- Adopted City of London’s Facility Accessibility Design Standard (Carried)
- Approved Advertising and Revenue Generation Policy By-law No. 2023-117 (Carried)
- Approved 2023 Taxation Amendment (1) By-law No. 2023-130 (Carried)
- Approved Concession Services Agreement (2023) By-law No. 2023-131 (Carried)
- Approved Connaught Park Inground Irrigation System Contract By-law No. 2023-132 and $11,500 plus HST cost overage (Carried)
- Approved Kincardine Bulldogs Facility Use Agreement (2023) By-law No. 2023-133 (Carried)
- Approved Bright Beginnings Agreement (2023) By-law No. 2023-134 (Carried)
- Adopted minutes from July 5, July 10, and July 24, 2023 meetings (Carried)
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
The Committee approved the minutes from July 20, 2023. Members began a parallel comparison between a previously drafted municipal by-law and the Town of Blue Mountains 2022 draft, with further review scheduled for the next meeting.
- Approved July 20, 2023 meeting minutes (Carried)
- Discussed parallel comparison of draft by-law up to Section 4
- Discussed feasibility of a site alteration by-law
Special Council Meeting
Council conducted two closed sessions for member education on procedure by-laws and to discuss negotiations and legal advice regarding Bruce Telecom. Direction was provided to staff and legal counsel during the Bruce Telecom session.
- Approved moving into Closed Meeting (I) for Draft Procedure By-law training
- Approved moving into Closed Meeting (II) for Bruce Telecom update and legal advice
- Passed By-law No. 2023-129 to confirm the proceedings of the July 24, 2023 meeting
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
The Committee discussed goals for increasing the municipal tree canopy and reviewed methods for measuring canopy using GIS technologies. Members deliberated on whether the Tree By-law should focus on development lands, private residential lands, or settlement versus non-settlement areas.
- Approved minutes of the July 12, 2023 meeting (Carried)
- Requested previously drafted by-law be brought to the next meeting for review
- Tentatively set next meeting for August 2nd
Kincardine BIA
The Board declined a donation request from Huron Shores Hospice due to downtown construction and budget reallocations. The Board also approved the previous meeting's minutes and current accounts for payment.
- Approved minutes of the June 20, 2023 meeting (Carried)
- Declined sponsorship for Huron Shores Hospice (Carried)
- Approved accounts for payment as presented (Carried)
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee provisionally endorsed the first draft of the Tree Canopy and Natural Vegetation Policy. Staff were directed to incorporate sections from a second draft into a revised version for future consideration.
- Approved minutes from June 21, 2023 (Carried)
- Provisionally endorsed draft 1 of the Tree Canopy and Natural Vegetation Policy (Carried)
- Directed staff to incorporate sections from draft 2 into a revised policy draft (Carried)
Committee of the Whole - 2nd Meeting of Month
The Committee of the Whole recommended several infrastructure contracts and development approvals for Council's final decision. Key actions included recommending a new subdivision plan, awarding culvert and drain contracts, and proposing changes to the Mystic Cove gate access.
- Recommended approval of Draft Plan S-2022-015 and Zoning By-law Amendment Z-2022-084 by JHT2INV Development Inc.
- Recommended issuance of the Notice of Master Plan for Water and Wastewater
- Recommended amending By-law No. 2011-068 to open Mystic Cove gate Dec 1 to Feb 28 and repealing Policy TP 3.1
- Recommended approval of the Lindston Group Inc. Subdivision Agreement
- Recommended removal of Holding 'H' provision for Bradstones Developments Inc. (Part Lot 18)
- Recommended awarding culvert repairs to E.C. King Contracting for $205,921.18
- Recommended awarding Municipal Drain #21 contract to TAS Excavating and Rentals Limited Construction Corp. for $652,300.93
- Recommended awarding Kincardine Effluent Generator contract to 262983 Ontario Inc. for $118,728.48
Committee of Adjustment
The Committee of Adjustment approved a minor variance application to increase the height of an accessory structure to 7m. The decision followed public presentations from neighbors who expressed concerns regarding the building's size and compatibility with the residential area.
- Approved Minor Variance Application A-2023-015 to increase accessory structure height to 7m at 317 Mechanics Avenue (Carried)
- Adopted minutes of the June 12, 2023 meeting (Carried)
Planning Corporate Services Meeting
Council passed several by-laws regarding watermain and sanitary sewer agreements with the Ministry of Transportation, as well as various land development and tender awards. The council also deferred the placement of the Secord Monument and postponed a new advertising policy.
- Approved 2023 Consolidated Rates and Fees Amendment (5) By-law (No. 2023-116)
- Deferred placement of Secord Monument to address inclusion and diversity issues
- Deferred Advertising and Revenue Generation Policy By-law until August 2023
- Approved MTO Watermain and Sanitary Sewer Agreement By-laws (No. 2023-118, 2023-119)
- Approved Rural Economic Development Program Agreement By-law (No. 2023-120)
- Approved Draft Plan of Subdivision S-2022-015 and Zoning By-law Amendment (No. 2023-121)
- Awarded tenders for various culvert repairs, Municipal Drain #21, and a generator
- Approved MTO land purchase agreement with proceeds directed to Affordable Housing Reserve Fund
Council Meeting
Council approved multiple policy by-laws regarding community grants, false alarms, land disposition, and council leave. They also authorized the vesting of a failed tax sale property and wrote off associated taxes. A proposed facility booking policy for non-profits was postponed.
- Approved Community Investment Grant Policy By-law No. 2023-110
- Approved At Fault False Alarm By-law No. 2023-111
- Approved Delegation of Powers and Duties (Signing Officers) By-law No. 2023-112
- Approved Sale and Disposition of Land Policy By-law No. 2023-113
- Approved Pregnancy and Parental Leave for Council Members Policy By-law No. 2023-114
- Authorized vesting of property Roll No. 4108-220-002-11700-0000 and wrote off $39,015.22 in taxes
- Directed staff to review Election Sign By-law and promote environmentally friendly signs
- Postponed Facility Booking (Non Profit) Policy By-law until October
Committee of the Whole
The Committee of the Whole recommended several policy updates to Council, including a new At Fault False Alarm By-law with associated fees. They also recommended updating the Community Investment Grant and Advertising Revenue Generation policies. Additionally, the committee recommended the vesting of a failed tax sale property and the write-off of $39,015.22 in taxes.
- Recommended authorizing vesting of property Roll No. 4108-220-002-11700-0000 and writing off $39,015.22 in taxes
- Recommended directing staff to review Election Sign By-law and promote environmentally friendly signs
- Recommended adopting updated Community Investment Grant Policy
- Recommended passing At Fault False Alarm By-law with fees of $300 for second and $500 for subsequent occurrences
- Recommended approving Delegation of Powers and Duties (Signing Officers) By-law
- Recommended repealing By-law 2008-141 and approving updated Sale & Disposition of Land Policy
- Recommended adopting updated Pregnancy & Parental Leave for Council Members Policy
- Recommended approving Advertising Revenue Generation Policy
Accessibility Advisory Committee
The Accessibility Advisory Committee recommended using Facility Design Standards for the future washroom and change room at Fire Station #12. A proposed walkway at Birchwood Trail was deferred for further investigation due to potential financial feasibility issues.
- Adopted minutes from May 18 and May 25, 2023 (Carried)
- Recommended using Facility Design Standards for Fire Station #12 washroom/change room
- Deferred decision on 207-209 Birchwood Trail walkway for further investigation
- Cancelled July 20, 2023 meeting and rescheduled for August 17, 2023
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
The Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee met to establish leadership and discuss the requirement to adopt a policy or by-law under Section 270 of the Municipal Act, 2001. Members discussed current tree policy and set goals for the development process.
- Appointed Member Hinchberger as Chair (Carried)
- Appointed Member Prenger as Vice-Chair (Carried)
Kincardine BIA
The Board accepted minutes from May 16 and June 8, 2023, and approved accounts for payment. Members discussed downtown vandalism recovery funds and the progress of the Downtown Dig project. The Board proposed requesting increased police and by-law enforcement for upcoming downtown events.
- Accepted May 16 and June 8, 2023 meeting minutes (Carried)
- Approved accounts for payment (Carried)
Committee of the Whole
The Committee of the Whole recommended a new facility booking policy for non-profits and a five-year agreement with the Kincardine Lawn Bowling Club. They also recommended $5,500 in funding for downtown businesses impacted by vandalism and directed staff to complete work on the Birchwood Trail.
- Approved minutes from June 12, 2023 (Carried)
- Directed staff to complete outstanding work on Lot 43 portion of Birchwood Trail (Carried)
- Recommended approval of Facility Booking (Non-Profit) Policy with a 60% rental rate for non-profits effective September 1, 2023 (Carried)
- Recommended five-year agreement with Kincardine Lawn Bowling Club for use of greens at 216 Lambton Street (Carried)
- Recommended $5,500 in funding to Bruce County's Spruce the Bruce program for downtown businesses impacted by vandalism (Carried)
Council Meeting
Council approved $5,500 in funding to support downtown businesses impacted by window vandalism. The body also passed by-laws regarding a public highway, budget amendments, and property transfers. Additionally, Council recommended the approval of a condominium application to Bruce County.
- Approved $5,500 in funding for downtown businesses impacted by vandalism (Carried)
- Recommended Bruce County Council approve Condominium application S-2022-013 (Carried)
- Passed By-law No. 2023-104 establishing Durham Street as a public highway (Carried)
- Passed By-law No. 2023-105 for 2023 Budget Amendment (1) (Carried)
- Passed By-law No. 2023-106 for Transfer of Real Property to Bruce Telecom Amendment (1) (Carried)
- Passed By-law No. 2023-107 for The Kincardine Lawn Bowling Club Agreement (Carried)
- Directed staff to complete outstanding work on Lot 43 of Birchwood Trail (Carried)
- Adopted minutes from May 29, June 5, and June 12, 2023 meetings (Carried)
Committee of Adjustment
The Committee of Adjustment approved two minor variance requests for residential properties. The committee also adopted the meeting minutes from April 12, 2023.
- Approved minutes from April 12, 2023 (Carried)
- Approved minor variance for 9 Whippoorwill Lane to permit 17.8% maximum lot coverage for the main dwelling (Carried)
- Approved minor variance for 3 Nyah Court to permit an exterior side yard setback of 5.6 m (Carried)
Committee of the Whole - 2nd Meeting of Month
The Committee of the Whole recommended several infrastructure awards, including a pump selection and drain project. They also proposed new policies for wireless towers, site plan control, and volunteer management.
- Recommended awarding Durham Street Pump Selection to Xylem Canada LP for $151,550.44
- Recommended awarding MacDonald Municipal Drain Project to Dozlan Construction Corp. for $234,338.80
- Recommended acquiring Part 3, 3R7894 (Part Park Lot 2 South Side Durham Street) for road widening
- Recommended adopting the Concurrence Request Policy for Wireless Telecommunication Towers
- Recommended approving Option 1 of the Volunteer Management Policies
- Recommended removing the Holding 'H' provision from PART PARK LOTS 5 AND 6 PLAN 10 LOTS 1 AND 2
- Approved Terms of Reference for Municipal Tree Canopy and Natural Vegetation Ad-Hoc Committee
- Recommended endorsing Drinking Water QMS OPS Plan Revision 10 and Policy Revision 3
Public Meeting
Council held a public meeting to discuss a re-zoning application from Bradstones Development Inc. regarding a property in Kincardine Township. No decision was rendered during the meeting; the application will be considered at a future regular meeting.
- Tabled re-zoning application for Bradstones Development Inc.
Planning Corporate Services Meeting
Council approved funding and revised plans to open a public walkway between 207/209 Birchwood and the Birchwood Trail. The meeting also included the passage of multiple by-laws regarding street closures, drainage, and municipal policies.
- Approved $20,000 from Lifecycle Reserve Fund for Birchwood public walkway (9-0)
- Approved support for Kincardine Family Health Team Expression of Interest
- Passed Municipal Drain #21 By-law (No. 2023-050)
- Passed Appointment By-law Enforcement (James Special Services Inc.) By-law (No. 2023-091)
- Passed Part of Durham Street Closure By-law (No. 2023-092)
- Passed Durham Street Establish as Public Highway By-law (No. 2023-093)
- Endorsed Drinking Water Quality Management System Operational Plans Revision 10
- Passed Site Plan Control Policy By-law (No. 2023-097)
🗳️ How they voted (1 roll-call vote)
Kincardine Police Services Board
The Board recommended that Council accept a proposed by-law regarding at-fault false alarms. Members also discussed addressing speeding and noisy vehicles by promoting the OPP non-emergency line.
- Supported proposed At Fault False Alarm By-law and recommended Council acceptance (Carried)
- Adopted minutes from April 6, April 13, and May 11, 2023 (Carried)
- Added Speeding on Queen Street and Modified/Noisy Vehicles to the agenda (Carried)
- Decided not to apply for the 2023-24 Victim Support Grant
Committee of the Whole
The Committee of the Whole recommended the approval of a long-term debenture for sewer reconstruction and the adoption of the 2022 Consolidated Financial Statements. Members also directed staff to review the Procedure By-law and refine the Community Investment Grant policy.
- Recommended approval of draft 2022 Consolidated Financial Statements
- Recommended receiving Governance Review – Final Report and directing staff to bring back draft Procedure By-law
- Referred Community Investment Grant policy to staff to limit availability to not-for-profit organizations only
- Authorized $4,556,500 debenture from Ontario Infrastructure and Lands Corporation for Queen Street Sewermain project
- Recommended passing a By-law for a Limiting Distance Agreement with West Ridge on the Lake Inc. (Angelo Orsi)
- Adopted minutes of the May 15, 2023 meeting
Council Meeting
Council approved new by-laws regarding the code of conduct, staff relations, and long-term financing for Queen Street. The body also approved the draft 2022 Consolidated Financial Statements and supported a resolution declaring intimate partner violence an epidemic.
- Approved Code of Conduct for Members of Council, Local Boards and Committee Members Policy By-law (Carried)
- Approved Council and Staff Relations Policy By-law (Carried)
- Approved Brucedale Community Centre (2023) Agreement By-law (Carried)
- Approved draft 2022 Consolidated Financial Statements (Carried)
- Approved Queen Street Long Term Financing (2023) By-law (Carried)
- Approved Limiting Distance Agreement - 61 Inverness Street North By-law (Carried)
- Supported Prince Edward County’s Resolution No. 2023-294 regarding Declaring Intimate Partner Violence an Epidemic (Carried)
- Appointed Mayor Kenneth Craig and CAO Jillene Bellchamber-Glazier as Westario Power Inc. Shareholders (Carried)
Heritage Kincardine
The committee approved the minutes from April 26, 2023. Members discussed the Ontario Heritage Act and insurance for heritage homes, and accepted an invitation to tour 776 Princes Street.
- Adopted April 26, 2023 meeting minutes (Carried)
- Accepted invitation to tour 776 Princes Street
- Changed next meeting date to August 29 at 5:00 p.m.
Special Council Meeting
Council participated in an information-gathering tour of municipal roads, facilities, and services. No substantive business was advanced during the tour. The meeting concluded with the passing of a confirmatory by-law.
- Approved By-law No. 2023-084 to confirm the proceedings of May 29, 2023 (Carried)
Accessibility Advisory Committee
The Accessibility Advisory Committee reviewed and provided comments on a draft delegation regarding committee priorities. This delegation is scheduled to be presented to Council on June 19, 2023.
- Reviewed draft delegation to Council for June 19, 2023