Ladysmith public meetings in 2022
30 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Council Meeting
Ladysmith Council will hold a closed session before the open meeting, then consider several development applications, including zoning amendments for cannabis cultivation at two Rocky Creek Road properties and an OCP/zoning amendment to add 10940 Westdowne Rd. to the Town and Country Mobile Home Park. Council will also discuss early approval of 2023 capital projects and adopt bylaws for water and sewer rate increases.
- Zoning amendment for cannabis cultivation at 1152 Rocky Creek Road (Bylaw No. 2129)
- Zoning amendment for cannabis cultivation at 1144 Rocky Creek Road (Bylaw No. 2132)
- OCP and zoning amendment to add 10940 Westdowne Rd. to Town and Country Mobile Home Park (Bylaws No. 2130 and 2131)
- Early budget approval for 2023 capital projects totaling $1,796,000, including City Hall roof ($150,000), water main replacement on 6th Ave ($385,000), and water filtration plant deficiencies ($600,000)
- Adoption of water rate increase bylaw (5%) and sewer rate increase bylaw (2.5%)
Council Meeting
The Town of Ladysmith Council is meeting to consider the 2023 capital plan, two development variance permits, several bylaw amendments, and various operational items. The meeting begins in closed session to discuss personnel and land matters, then opens to the public at 7:00 p.m. Council will also hear presentations from Bikers Against Child Abuse and a student on anti-racism.
- Approve 2023 Capital Plan as presented in staff report
- Issue Development Variance Permit 3090-22-11 at 636 John Wilson Place (height increase 7.5m to 7.7m)
- Issue Development Variance Permit 3090-22-12 at 437 Thetis Drive (height increase 9.0m to 9.2m)
- Award $115,783 contract to David Stalker Excavating Ltd. for Transfer Beach accessibility improvements
- Adopt Noise Suppression Bylaw amendment (No. 2125) and give readings to 2023 revenue anticipation, water, and sewer rate bylaws
Committee of the Whole
The Ladysmith Committee of the Whole will hear department overviews and consider recommending two policies to Council: an Asset Retirement Obligations Policy effective January 1, 2023, and a Snow and Ice Removal Policy. Councillor Jacobson also requested discussion on changing the Committee's meeting time from evening to daytime hours.
- Asset Retirement Obligations Policy No. 05-1835-A, effective Jan 1, 2023
- Snow and Ice Removal Policy 11-5400-A
- Discussion on changing Committee of the Whole start time to daytime
- Department overviews by senior managers
- Approval of Sept 27, 2022 minutes
Council Meeting
This is the inaugural meeting of the newly elected Ladysmith Town Council for the 2022-2026 term. Council will be sworn in, hear the mayor's address, and make appointments to various boards and committees, including the Parcel Tax Review Panel and the Cowichan Valley Regional District Board. The agenda is largely procedural, with no substantive policy decisions or public hearings listed.
- Oaths of office administered to Mayor Aaron Stone and six councillors
- Appointment of Deputy Mayor by Mayor Stone
- Appointments to 2023 Parcel Tax Review Panel
- Appointment of Town of Ladysmith Director and Alternate Director to Cowichan Valley Regional District Board
- Appointments to Vancouver Island Regional Library Board and various standing committees
Council Meeting
Ladysmith Council will discuss and vote on the 2023-2027 financial plan, including proposed water and sewer rate increases and parcel taxes. They will also consider development permits, a zoning bylaw amendment, and award a watermain replacement contract.
- Proposed 2.5% sewer rate increase and 5% water rate increase for 2023
- 2023 sewer parcel tax set at $360 per parcel; water parcel tax at $459 per parcel
- Tender award of $246,184 to Milestone Equipment Contracting Inc. for High Street Watermain replacement
- Development variance permit for secondary suite at 616 Walkem Road
- Zoning bylaw amendment for Lot B Russell Road with tree retention covenant and $2,000 amenity contribution
Council Meeting
Ladysmith Council will consider awarding a $788,311.16 contract for the Colonia/Delcourt Active Transportation project, funded by reallocating money from other projects and using federal funds. Council will also vote on adopting bylaws to allow mixed housing at 1301 and 1391 Rocky Creek Road, and approve tax exemptions for 2023, including a 10-year exemption for Island Corridor Foundation lands. The meeting starts with a closed session for personnel and labour matters.
- Award Tender 2022-IS-12 to Stone Pacific Contracting for $788,311.16 (excl. GST) for Colonia Drive & Delcourt Avenue sidewalk and traffic calming
- Adopt OCP Amendment Bylaw No. 2102 and Zoning Amendment Bylaw No. 2103 for 1301 and 1391 Rocky Creek Road to allow multiple-dwelling and single-detached dwellings
- Adopt 2023 Permissive Tax Exemptions Bylaw No. 2122
- Adopt 10-Year Island Corridor Foundation Permissive Tax Exemptions Bylaw No. 2123 (2023-2032)
- Direct staff to consult businesses on single-use plastic regulations and report back on a possible bylaw
Committee of the Whole
The Committee of the Whole is meeting to receive several staff reports, including the Q2 2022 financial update, building, fire, animal control, and RCMP reports. They will also discuss a potential single-use plastics bylaw and a community banner program expansion. The meeting is primarily for receiving information and making recommendations to Council.
- Receive 2022 Q2 (April to June) Financial Update, including vendors over $25k and capital update
- Discuss single-use plastics: direct staff to consult local businesses and report back on a possible bylaw
- Receive Community Banner Program Expansion report with current and potential banner locations
- Receive Building Inspector's Report for May to August 2022
- Receive RCMP Reports for April to June 2022
Council Meeting
The Council will review a new Official Community Plan and consider several zoning amendments. Discussion includes a public hearing for specific land amendments and potential development permits for a commercial plaza.
- Public hearing for Official Community Plan and Zoning Bylaw amendments
- Adoption of OCP and Zoning amendments for 1130 Rocky Creek Road
- Development permit for a commercial plaza at 1130 Rocky Creek Road requiring a $104,750.75 landscape bond
- First reading of the new 'Ladysmith Unparalleled' Official Community Plan (Bylaw No. 2200)
- Three readings of the 2023 Permissive Tax Exemptions Bylaw
Council Meeting
This is a regular meeting of the Town of Ladysmith Council. Council will enter closed session first, then hold an open meeting to hear a presentation on the draft Official Community Plan, discuss the 2023-2027 financial plan for parks, recreation, and culture, and consider several development applications, bylaws, and reports. Public input is invited during the meeting.
- Draft Official Community Plan presented by ahne Studio consultants
- Development Variance Permit and Development Permit for a single-unit dwelling at 435 Thetis Drive (height increase to 10.4m, reduced front setback to 5.0m)
- Approval of 2023-2027 budget for Frank Jameson Community Centre
- Permissive tax exemptions for 2023, including a 10-year exemption for Island Corridor Foundation properties and a 20% exemption for Ladysmith Resources Centre Association at 314 Buller Street
- Bylaw No. 2120 to close a lane between 621 and 631 1st Avenue; Bylaws 2106 and 2107 for OCP and zoning amendments at Lot 5 Holland Creek; adoption of Bylaw 2112 (fees) and Bylaw 2114 (zoning at 626 and 606 Farrell Road)
Council Meeting
The Town of Ladysmith Council is holding a public hearing and regular meeting on August 2, 2022. Key items include a public hearing and potential third reading for OCP and zoning amendments on Lot 5 in the Oyster District, a recommendation to award a $2.27M tender for the 4th Avenue reconstruction, and first three readings of a fees and charges bylaw amendment. Council will also consider development permits, budget schedule, and several grant requests.
- Public hearing and third reading for OCP Amendment Bylaw 2106 and Zoning Amendment Bylaw 2107 for Lot 5 Block 1399 Oyster District (Holland Height)
- Award Tender 2022-IS-07 to Hazelwood Construction Services for $2,272,664.81 for 4th Avenue Reconstruction (Root to White Street), with $450,000 budget increase
- Issue Development Permit 3060-20-25 for a 25-unit multi-family building at 201 Dogwood Drive, with $66,208.50 landscaping bond
- First three readings of Fees and Charges Bylaw Amendment 2022, No. 2112
- Grant requests: $2,000 to Ladysmith Seniors Society, $742.44 fee waiver for Ladysmith Lions Club swim sessions, $350 Rotary golf tournament sponsorship
Council Meeting
Ladysmith Council will consider paying $10,244.08 of the Island Corridor Foundation's municipal property taxes and decide how to handle the remaining balance and late penalty. Council will also give readings to a sign and canopy bylaw amendment, adopt a public notice bylaw, and approve committee recommendations on cemetery fees.
- Island Corridor Foundation property tax payment of $10,244.08 from operational savings
- Remaining $9,178.33 balance and $388.45 late penalty for Island Corridor Foundation
- First, second, and third readings of Sign and Canopy Bylaw Amendment No. 2065
- Adoption of Public Notice Bylaw 2022, No. 2119
- Amendment to Cemetery Fees in Fees and Charges Bylaw 2008, No. 1644
Committee of the Whole
The Ladysmith Committee of the Whole is meeting electronically to discuss and potentially recommend changes to the Grants-in-Aid Policy, amendments to cemetery fees in the Fees and Charges Bylaw, and an update on 2020-2023 strategic priorities. Council members have also requested discussion on daytime RV parking, the former Black Nugget Museum, and contributions to the Affordable Housing Fund. The committee will also approve the agenda and minutes from May 10, 2022.
- Discussion on refining the Grants-in-Aid Policy
- Proposed amendments to Schedule 3 – Cemetery Fees in Fees and Charges Bylaw 2008, No. 1644
- 2020-2023 Strategic Priorities Update
- Daytime parking for RVs on Buller Street property
- Discussion on contributions to the Affordable Housing Fund
Council Meeting
The Town of Ladysmith Council is meeting to consider several items, including recommending approval of an Agricultural Land Reserve non-farm use application for a water system upgrade, directing staff to include an area-specific traffic study in the 2023-2027 financial plan, and giving first three readings to a Public Notice Bylaw. Council will also hear an update from the Cowichan Valley Regional District on a recreation service funding formula and consider a letter of support for a grant application for the Stocking Lake Dam.
- Recommendation to approve ALR Non-Farm Use application 3015-20 (Saltair Water System Upgrade)
- Direct staff to include area-specific traffic study (Option 2) in 2023-2027 Financial Plan
- First three readings of Public Notice Bylaw 2022, No. 2119
- Letter of support for CVRD grant application for Stocking Lake Dam (SPF Community Building Fund)
- Delegation from CVRD on recreation service establishment bylaw and assent voting
Council Meeting
The Town of Ladysmith Council is meeting to consider several items, including development permits, grant applications, and bylaw adoptions. The most consequential item is a request to apply for a $5,487,210 grant for the Machine Shop Arts, Heritage and Cultural Centre project, along with a $250,850 grant for a stormwater master plan. Council will also consider adopting fireworks and freedom of information bylaws, and appointing voting delegates for the MIABC AGM.
- Apply for $5,487,210 UBCM grant for Machine Shop Arts, Heritage and Cultural Centre
- Apply for $250,850 UBCM grant for Old Town Area Stormwater Master Plan
- Issue Development Permit 3060-22-12 for a single detached dwelling at 740 4th Avenue
- Issue Development Permit 3060-22-13 for subdivision at Holland Creek with $15,000 bond
- Adopt Fireworks Regulation Bylaw 2022, No. 2115
Special Council Meeting
Council is holding a public hearing and special meeting to consider amendments to the Official Community Plan and Zoning Bylaw for properties at 1301 and 1391 Rocky Creek Road. After the hearing, Council may give third reading to both amendment bylaws and refer the zoning bylaw to the Ministry of Transportation and Infrastructure.
- Public hearing for OCP Amendment Bylaw No. 2102 and Zoning Amendment Bylaw No. 2103
- Subject properties: 1301 and 1391 Rocky Creek Road
- Recommendation to give third reading to Bylaw No. 2102
- Recommendation to give third reading to Bylaw No. 2103 and refer to Ministry of Transportation and Infrastructure
Special Council Meeting
The Ladysmith Council will hold a special meeting to enter into a closed session. The discussion involves preliminary negotiations for a municipal service and confidential information regarding government negotiations.
- Discussion of proposed municipal service provisions
- Consideration of information related to provincial or federal government negotiations
Council Meeting
The Town of Ladysmith Council is meeting to decide on several development applications, including a coach house permit and site-specific zoning amendments for properties on Farrell Road. They will also consider new bylaws regulating fireworks and freedom of information, as well as approve financial and annual reports. The agenda includes a request to include displaced Ukrainians in the Leisure Access Program.
- Development Permit 3060-22-06 for a coach house at 520 Kitchener Street
- First, second, and third readings of Zoning Amendment Bylaw No. 2114 for 606 and 626 Farrell Road
- First three readings of Fireworks Regulation Bylaw No. 2115
- Approval of 2021 Statement of Financial Information and Annual Municipal Report
- Require developer of 1260 Churchill Place to construct sewer, water, and road infrastructure
Council Meeting
Ladysmith Council is deciding on several items: scheduling a public hearing for OCP and zoning bylaw amendments at 1301 and 1391 Rocky Creek Road, cancelling and re-tendering the 4th Avenue reconstruction project, and supporting a grant application for a compost facility upgrade. Council will also consider a motion to halt the sale of a portion of Lot 4, Plan 45800 near Transfer Beach Park until Slack Point is preserved as parkland.
- Public hearing for OCP Bylaw 2102 and Zoning Bylaw 2103 for 1301 and 1391 Rocky Creek Road, with conditions including sanitary sewer upgrade to 300mm main
- Cancel Tender 2022-IS-01 for 4th Avenue Improvement and issue new tender with late 2023 completion
- Support grant application to Organic Infrastructure Program for $1.5 million compost facility upgrade, with $500,000 from Sewer Capital and Sewer Operating Reserves
- Sale of 1260 Churchill Place to highest bidder (from closed session)
- Motion to not sell portion of Lot 4, Plan 45800 (Transfer Beach Park expansion area) until Slack Point is preserved as parkland
Committee of the Whole
The Committee of the Whole is meeting to receive routine staff reports and discuss several community items. They will review building, fire, animal control, RCMP, and financial reports, and consider refinements to the Grants-in-Aid Policy. Council submissions include replacing planter box plants on 1st Avenue with drought-resistant options, adding a crosswalk on Malone Road, and permitting recreational vehicles as temporary housing.
- Building Inspector's Report for January to April 2022
- Ladysmith Fire/Rescue Reports for January to April 2022
- 2022 Q1 Financial Update with vendors over $25k
- Grants-in-Aid Policy and Process review
- Discussion: drought-resistant plants on 1st Avenue, crosswalk on Malone Road, RVs as temporary housing
Council Meeting
The Town of Ladysmith Council will consider authorizing up to $2.1 million in borrowing for a new Fire/Rescue aerial platform apparatus vehicle, following official results from the Alternative Approval Process. The meeting also includes adoption of the 2022-2026 Financial Plan and related tax bylaws, water billing adjustments for specific accounts, and a proclamation for International Day Against Homophobia and Transphobia. A notice of motion regarding Transfer Beach Park expansion is scheduled for a future meeting.
- Authorize up to $2.1 million loan for new Fire/Rescue aerial platform apparatus vehicle
- Adopt Financial Plan Bylaw 2022, No. 2108 (2022-2026)
- Adopt Tax Rates Bylaw 2022, No. 2109
- Adopt Sewer Parcel Tax Bylaw 2022, No. 2110 and Water Parcel Tax Bylaw 2022, No. 2111
- Water billing adjustments to zero for accounts on Methuen and Kitchener watermain projects
Council Meeting
Council will consider first and second readings of rezoning and OCP amendment bylaws for Lot 5 Holland Creek, with conditions including park dedication and environmental protections. They will also adopt several bylaws, including the 2022-2026 Financial Plan, tax rates, and parcel taxes, and accept the 2021 audit findings. The meeting begins with a closed session for negotiations on a municipal service.
- Rezoning and OCP amendment for Lot 5 Holland Creek (Bylaws 2106 and 2107)
- Adoption of 2022-2026 Financial Plan (Bylaw 2108)
- Setting 2022 property tax rates (Bylaw 2109)
- Adoption of park dedication bylaw for 1250 Churchill Place (Bylaw 2105)
- Adoption of housing agreement bylaw for 1260 Churchill Place (Bylaw 2089)
Council Meeting
The Town of Ladysmith Council will consider a staff recommendation to prepare the 2022-2026 Financial Plan and 2022 Tax Rates bylaws based on Option 2, which includes a 3.8% increase after non-market change and phasing in a Class 5 rate. Council will also vote on several bylaws related to 1260 Churchill Place, including an OCP amendment, zoning amendment, and housing agreement for an affordable housing unit, as well as a park dedication bylaw for 1250 Churchill Place. Additionally, Council will consider two development variance permit applications and a request to opt out of the regional fireworks regulation bylaw.
- 3.8% property tax increase proposed for 2022, with tax due July 4, 2022 and penalties of 2% and 8%
- Adoption of OCP Amendment Bylaw No. 2087 and Zoning Amendment Bylaw No. 2088 for 1260 Churchill Place to allow multi-family residential
- Adoption of Housing Agreement Bylaw No. 2089 for an affordable housing unit at 1260 Churchill Place
- Park Dedication Bylaw No. 2105 to dedicate 1250 Churchill Place as park (requires 2/3 majority)
- Development variance permits for accessory building at 432 Methuen Street and single-unit dwelling at 901 Hanington Road
Council Meeting
The Town of Ladysmith Council is meeting to consider several items, including a development variance permit and park dedication bylaw for 1260 Churchill Place, approval of 2022 Grants-in-Aid, a $50,000 UBCM grant application for a Poverty Reduction Task Force, a $130,000 budget increase for Lot 108 Park Phase 1, and the 2022 Financial Plan with $9,450,931 in property tax revenue. The meeting begins with a closed session for litigation matters.
- Development Variance Permit 3090-22-05 and Park Dedication Bylaw 2105 for 1260 Churchill Place
- 2022 Grants-in-Aid totaling $50,000 to local organizations, including $15,000 to Ladysmith Festival of Lights
- Increase Lot 108 Park Phase 1 budget by $130,000 and waive purchasing policy to award $29,650 contract to Cascara Engineering
- Include $50,000 in 2022-2026 Financial Plan for Poverty Reduction Task Force, subject to UBCM grant
- 2022 Financial Plan with $9,450,931 in property tax revenue and new Engineering Technologist position
Committee of the Whole
The Ladysmith Committee of the Whole is meeting electronically to discuss and recommend several items to Council. They will determine 2022 Grant in Aid allocations for community groups, consider a $50,000 Poverty Reduction Task Force project, review Council remuneration, and receive a strategic priorities update. The meeting also includes a discussion on making the 1st Avenue and High Street intersection a four-way stop.
- 2022 Grant in Aid allocations to community groups
- $50,000 for Poverty Reduction Task Force with Social Planning Cowichan, subject to grant funding
- $50,000 UBCM Poverty Reduction Planning and Action – Stream 2 grant application
- Council remuneration review including benefits coverage
- Discussion of four-way stop at 1st Avenue and High Street intersection
Council Meeting
The Town of Ladysmith Council is meeting electronically to consider several items, including approving an Alternative Approval Process to borrow up to $2.1 million for a new fire aerial ladder truck, issuing development permits for properties on Oyster Cove Road and Cook Street, and directing staff on bike lane design and spray park resurfacing projects. The agenda also includes routine approvals of minutes, a proclamation for Epilepsy Awareness Day, and a closed session for confidential matters.
- Alternative Approval Process for fire aerial ladder truck, up to $2.1M, elector response deadline April 20, 2022
- Development Variance Permit 3090-21-15 for 6-245 Oyster Cove Road to reduce setbacks for attached garage
- Development Permit 3060-21-19 for multi-unit residential at 544 Cook Street, landscape bond $54,327.36
- Dogwood Drive bike lanes design project at $35,000, with grant application
- Transfer Beach Spray Park resurfacing, $50,000 in financial plan, Tire Stewardship BC grant application
Council Meeting
The Town of Ladysmith Council is meeting to consider several items, including a major grant application for water supply infrastructure projects, a service provider agreement with the Ladysmith Show and Shine Society, and multiple bylaw adoptions. The meeting also includes routine approvals of minutes and committee reports, as well as a motion for a community traffic study.
- Application for Investing in Canada Infrastructure Program grant for water projects, with Town share of $7,200,000
- Adoption of Zoning Bylaw Amendment No. 38 to rezone 631 1st Avenue as an emergency shelter
- Adoption of Road Closure and Dedication Removal Bylaw for Queen's Park
- Service Provider Agreement with Ladysmith Show and Shine Society, including $250 annual liability coverage fee
- Motion to direct staff to prepare a report on options for a community traffic study
Council Meeting
The Town of Ladysmith Council is meeting electronically to consider an application to amend the Official Community Plan and Zoning Bylaw for 1301 and 1391 Rocky Creek Road, which would allow a mix of residential and commercial development. Council will also appoint election officers for the 2022 general local election, approve water billing adjustments for two accounts, and receive a report from the Poverty Reduction Task Group. The agenda includes routine approvals of the agenda and previous minutes.
- OCP and Zoning Bylaw amendment for 1301/1391 Rocky Creek Road to allow mixed residential and commercial use
- Appointment of Donna Smith as Chief Election Officer and Sue Bouma and Andrea Hainrich as Deputy Chief Election Officers for 2022 election
- Water billing adjustments: $5,674.76 full adjustment to account #000-1002252 and $3,338.23 partial adjustment to account #001-0083000 due to water leaks
- Poverty Reduction Task Group staff report to be received
- Bylaw status sheet to be reviewed
Council Meeting
The Ladysmith Town Council is meeting to consider several significant items, including a development variance permit for a dock at 303 Chemainus Road, a $2.1 million fire department aerial device truck, and a $1.88 million reconstruction of 4th Avenue. The meeting begins with a closed session for confidential matters, followed by an open session at 7:00 p.m. Council will also vote on water billing adjustments and a motion for a permanent memorial.
- Development Variance Permit 3090-21-14 for a dock at 303 Chemainus Road, varying W-1 and W-P zone regulations (e.g., dock length from 30m to 77m)
- Increase Fire Department Aerial Device Truck budget to $2.1 million, with $1,899,775 direct award to Fort Garry Fire Trucks
- Include 4th Avenue Improvement Project (Root Street to White Street) at $1,880,000 in 2022-2026 Financial Plan
- Adjust water bills to zero for eight accounts for 2021 Q4 and 2022 Q1
- Support CVRD application for UBCM Emergency Support Services grant
Committee of the Whole
The Committee of the Whole will receive routine reports from the Building Inspector, Fire/Rescue, Coastal Animal Control, and RCMP, and discuss two council submissions: adding a contribution schedule to the Affordable Housing Reserve Bylaw No. 2097 and expanding the Community Banner Program. Staff will also give verbal updates on the Transfer Beach Project, Arts & Heritage Hub Project, and Marina Retaining Wall. The meeting is held electronically.
- Discussion on adding a contribution schedule to Affordable Housing Reserve Bylaw No. 2097
- Discussion on expanding the Community Banner Program
- Building Inspector's Report for September to December 2021
- Ladysmith Fire/Rescue Reports for September to December 2021
- RCMP Report for third quarter of 2021
Council Meeting
Ladysmith Council will hold a public hearing and regular meeting, including a zoning bylaw amendment for 631 1st Ave. They will also consider park dedication bylaws, utility due dates, and conference attendance. The meeting starts with a closed session for labour relations.
- Public hearing for Zoning Bylaw 1860 Amendment Bylaw No. 2076 at 631 1st Ave
- Third reading of Bylaw 2076 (zoning amendment)
- First, second, third readings of Bylaw 2090 (Bylaw Revision), Bylaw 2085 (Removal of Road Dedication), and first/second readings of Bylaw 2083 (Park Dedication)
- Approve 2022 utility bill due dates (Feb 25, May 30, Aug 30, Nov 29)
- Approve 2022 Community Banner theme 'Community on the Coast' and Centennial banner for Aggie Hall