Lanark Highlands public meetings in 2022

Public Meeting

The meeting served as a public forum to discuss zoning amendments for the Ferneyhough and Payeur properties. No final votes or decisions on the amendments were recorded in the minutes.

• Approved the agenda as presented

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including zoning by-law amendments, adoption of an official plan amendment, waste collection and depot contract renewals, and committee appointments. The committee will also receive presentations from the public library and an architecture firm, and consider communications from residents and other municipalities. Recommendations will be brought to the Council meeting later that day.

• Zoning amendment for Part Lot 15, Con 3, Lanark Township from Rural to Rural Exception and Limited Service Rural
• Zoning amendment for 214 Parsons Way from Lakefront Development and Rural to Lakefront Development Exception
• Adoption of Official Plan Amendment #3 updating the Township Official Plan
• Renew waste collection contract with Emterra Environmental for $67,017.60 + HST
• Renew waste depot management contract with Rob Alexander for 2023

The Committee of the Whole approved the adoption of Official Plan Amendment #3 and two specific zoning by-law amendments. They also renewed waste management contracts and appointed members to several municipal boards and committees.

• Adopted Official Plan Amendment #3 (CARRIED)
• Approved rezoning of Part Lot 15, Con 3 to Rural Exception (RU-36) and Limited Service Rural (LSR) (CARRIED)
• Approved rezoning of 214 Parsons Way to Lakefront Development – Exception (LD-48) (CARRIED)
• Renewed Lanark Village waste collection contract with Emterra Environmental for $67,017.60 + HST (CARRIED)
• Renewed Waste Depot Management contract with Rob Alexander (CARRIED)
• Appointed members to Public Library Board, Municipal Grants Committee, and Recreation Advisory Committee (CARRIED)
• Directed staff to work with the Hall family on the Vincent Hall Memorial Park Arch location, with costs borne by Township (CARRIED)
• Requested status report on Glenayr Kitten Mill and investigation of adjacent sidewalk liability (CARRIED)

Regular Council Meeting

Council adopted Official Plan Amendment #3 and passed two zoning by-law amendments for properties at 214 Parsons Way and Part Lot 15, Concession 3. The board approved a waste collection contract for Lanark Village and an interim tax levy for 2023. Council also appointed members to library boards and appointed a Chief Administrative Officer / Deputy Clerk.

• Adopted Official Plan Amendment #3 (By-Law No. 2022-1816)
• Approved zoning amendment for 214 Parsons Way to Lakefront Development – Exception (LD-48)
• Approved zoning amendment for Part Lot 15, Concession 3 to Rural Exception (RU-36) and Limited Service Rural (LSR)
• Renewed Lanark Village waste collection contract with Emterra Environmental for $67,017.60 + HST
• Renewed Waste Depot Management contract with Rob Alexander
• Passed By-Law No. 2022-1812 for 2023 Interim Tax Levy
• Appointed Councillor Roberts to Arnprior Public Library Board and Deputy Reeve King to Lanark Highlands Public Library Board
• Passed By-Law No. 2022-1817 to appoint a Chief Administrative Officer / Deputy Clerk

Special Council Meeting

Council passed three by-laws to appoint interim leadership and update bank signing authority. The meeting included a closed session to discuss a human resources matter regarding the CAO/Deputy Clerk.

• Appointed Amanda Noël as Acting Chief Administrative Officer (Adopted)
• Appointed Robert Bunker as Acting Treasurer (Adopted)
• Authorized signing authority on all bank accounts via By-Law 2022-1810 (Adopted)
• Moved into closed session to discuss personal matters regarding a municipal employee (Adopted)

Regular Council Meeting

Lanark Highlands Council is meeting to handle routine administrative business, including approving minutes, adopting a Committee of the Whole report, and passing several by-laws. Key items include appointing council members to various boards and committees for the 2022-2026 term, amending the police services by-law, and authorizing bank account signing authority. The meeting also includes a closed session to discuss human resources staffing matters.

• Appointments to boards and committees (Police Services Board, Library Board, etc.) for 2022-2026
• By-Law 2022-1804: Amends By-Law 2019-1589 for provision of police services
• By-Law 2022-1805: Authorizes signing authority on all bank accounts
• By-Law 2022-1806: Appoints a Committee of Adjustment
• Closed session for human resources staffing (personal matters, solicitor-client privilege)

Council approved an amending agreement with the Province of Ontario to extend police services and passed by-laws regarding bank signing authority and the appointment of a Committee of Adjustment. Council also appointed members to various boards and committees for the 2022-2026 term.

• Approved extension of OPP police services agreement to December 31, 2024
• Passed By-Law 2022-1804 to amend police services provision
• Passed By-Law 2022-1805 to authorize signing authority on all bank accounts
• Passed By-Law 2022-1806 to appoint a Committee of Adjustment
• Appointed Council members to boards and committees for 2022-2026
• Adopted the 19th Report of the Committee of the Whole for 2022
• Directed staff to report on a fire, business, economic development, and environmental committee
• Directed staff to report on Lanark and District 200th Settlement Anniversary Committee financials

Committee of the Whole

The Committee of the Whole authorized an amending agreement to extend police services with the Province of Ontario until December 31, 2024. Council also approved a $15,700 contract for new heaters at the Lanark & District Community Centre and updated paid holiday bylaws for employees.

• Approved 2023 Council/Committee of the Whole meeting calendar
• Approved adding National Day for Truth & Reconciliation and Remembrance Day as paid statutory holidays for non-bargaining unit employees
• Authorized extension of OPP police services agreement until December 31, 2024
• Approved $15,700 (excluding HST) contract with JC Heating & Cooling Perth for Lanark & District Community Centre heaters
• Directed Planning Consultant to revise draft Official Plan Amendment 8 based on report PLN-2022-65
• Accepted 2022 2nd and 3rd Quarter Building Report as information

Inaugural Meeting

Council members recited and signed the declaration and oath of office. The Reeve assumed the chain of office. No other substantive decisions were made.

• Council members signed the declaration of office
• Council members signed the oath of office
• Reeve Peter McLaren assumed the chain of office

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially direct staff on installing public access defibrillators at two municipal buildings, and to authorize MERA to apply for a grant to upgrade the community centre studio. The agenda also includes receiving several communications from other municipalities and provincial ministries, and a deferred item on hydrogeological studies.

• Public Access Defibrillators: staff directed to install outside outlets at Former Lanark Highlands Station 5, 1376 Syne Road and White Lake Community Hall, 236 Cedar Cove Road, funded from fire department Health & Safety budget
• MERA Grant Request: Council authorizes MERA to apply to Commonwell LEAF grant for studio upgrade at Community Centre
• Communications received: resolutions on Strong Mayors from Adjala-Tosorontio and Gravenhurst, OMAFRA wildlife damage compensation admin fee from several municipalities, Norfolk County letter on Draven Alert, OMAFRA resolution from Tay Valley, MMAH public consultation, and Solicitor General update on Community Safety and Policing Act
• Council/Committee appointment updates for various boards and committees
• Deferred item: Hydrogeological Studies from March 8, 2022 meeting

The Committee of the Whole approved motions supporting resolutions from the Town of Gravenhurst regarding Strong Mayors and from Tay Valley Township regarding the OMAFRA Ontario Wildlife Damage Compensation Program Administrative Fee. Council also authorized MERA to apply for a Commonwell LEAF grant to upgrade studio space at the Community Centre and directed staff to install outdoor electrical outlets at two municipal buildings for defibrillators. All decisions were carried unanimously.

• Supported Gravenhurst resolution on Strong Mayors (carried)
• Supported Tay Valley resolution on OMAFRA wildlife damage compensation admin fee (carried)
• Authorized MERA to apply for Commonwell LEAF grant for Community Centre studio upgrade (carried)
• Directed installation of outdoor electrical outlets at Former Lanark Highlands Station 5 and White Lake Community Hall for defibrillators (carried)
• Received communications and reports as information (carried)
• Received committee appointment updates as information (carried)

Regular Council Meeting

Council adopted three by-laws: a new planning tariff of fees (By-Law 2022-1799), a zoning amendment for 139 Gibson Road from Rural to Rural-exception (By-Law 2022-1801), and a zoning amendment for lands in Dalhousie from Mineral Aggregate Reserve-Holding to Mineral Aggregate Reserve (By-Law 2022-1802). Council also authorized MERA to apply for a Commonwell LEAF grant to upgrade studio space at the Community Centre. The meeting included a closed session for human resources and legal matters.

• Approved By-Law 2022-1799 prescribing a tariff of fees for planning applications
• Approved By-Law 2022-1801 rezoning 139 Gibson Road from Rural (RU) to Rural-exception (RU-35)
• Approved By-Law 2022-1802 rezoning lands in Dalhousie from Mineral Aggregate Reserve-Holding (MAR-h) to Mineral Aggregate Reserve (MAR)
• Authorized MERA to submit a Commonwell LEAF grant application for Community Centre studio upgrades
• Adopted the 18th Report of the Committee of the Whole for 2022
• Approved minutes from September 27, 2022 meetings
• Moved into closed session to discuss personal, litigation, and solicitor-client privileged matters
• Adjourned at 7:01 p.m.

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several operational and planning items. Key items include awarding three-year contracts for snow plowing in White Lake East and West, and hourly contracts for brushing and ditching. The committee will also consider two zoning by-law amendments and a return to in-person public attendance at meetings.

• Award White Lake East Plowing Tender PW-2022-08 to Manson Cartage: $98,000 (Year 1), $98,500 (Year 2), $99,500 (Year 3), excluding HST
• Award White Lake West Plowing Tender PW-2022-09 to Manson Cartage: $21,350 (Year 1), $21,850 (Year 2), $22,350 (Year 3), excluding HST
• Award Brushing Tender PW-2022-12: Timber Ridge Contracting for gravel ($245/hr + $300 float), Crain's for hard surface ($210/hr + $300 float)
• Award Ditching Tender PW-2022-11: Timber Ridge Contracting for gravel ($190/hr + $300 float), Crain's for hard surface ($275/hr + $300 float)
• Zoning amendments: ZA-2022-11 (Umpherson) rezone Part Lot 22, 23, Concession 7, Dalhousie from MAR-h to MAR; ZA-2022-10 (Manson) rezone 139 Gibson Road from Rural to Rural-Exception (RU-35)

The Committee of the Whole approved several public works tenders, including plowing contracts for White Lake East and West, a brushing contract, and a ditching contract split between two companies. It also approved two zoning by-law amendments and recommended returning to in-person public attendance at meetings. All motions were carried unanimously.

• Approved White Lake East plowing tender to Manson Cartage for $98,000 (carried)
• Approved White Lake West plowing tender to Manson Cartage for $26,000 (carried)
• Awarded brushing tender to Crain's Construction at $210/hour plus $300 float (carried)
• Awarded ditching tender split: gravel roads to Timber Ridge at $190/hour, hard surface to Crain's at $275/hour (carried)
• Approved zoning amendment ZA-2022-11 for Dalhousie lands from MAR-h to MAR (carried)
• Approved zoning amendment ZA-2022-10 for 139 Gibson Road from RU to RU-35 (carried)
• Authorized return to in-person public attendance at meetings (carried)

Public Meeting

Lanark Highlands Township is holding a public meeting to hear two zoning by-law amendment applications (ZA-2022-11 Umpherson/Waldeck and ZA-2022-10 Manson). The meeting is a required step before Council decides on the amendments. Residents can comment in favour or opposition, and must submit written requests to be notified of the decision or to preserve appeal rights.

• Zoning By-Law Amendment ZA-2022-11 (Umpherson/Waldeck)
• Zoning By-Law Amendment ZA-2022-10 (Manson)
• Public meeting via conference call (Dial-In: 1-855-344-7722 or 613-244-1312, Conference ID: 2883824)
• Appeals to Ontario Land Tribunal must be filed within 20 days of notice of decision

The meeting was a public hearing for two zoning by-law amendments (ZA-2022-11 Umpherson/Waldeck and ZA-2022-10 Manson). No oral or written submissions were received in favor or opposition for either application. No decisions were made; the matter will proceed to a future council meeting for a vote.

• Agenda adopted as presented (carried)
• Public hearing held for ZA-2022-11 (Umpherson/Waldeck) to remove holding (MAR-H) for residential development on Horne Lake
• Public hearing held for ZA-2022-10 (Manson) to rezone 139 Gibson Road to RU-35 to prohibit livestock housing in existing buildings
• Meeting adjourned at 6:08 p.m.

Public Meeting Official Plan Amendment

This is a public meeting for the proposed Official Plan Amendment (OPA #8) for the Township of Lanark Highlands. The purpose is to provide the public with an opportunity to comment on proposed policy and mapping updates, which Council will consider before adopting the updated Official Plan. The agenda includes a presentation and adjournment.

• Public meeting for Official Plan Amendment OPA #8
• Proposed policy updates include Indigenous acknowledgement, climate change, cluster lot development, natural heritage features, waterfront development, wildfires, affordable housing, and communal servicing
• Replacement of existing land use schedules with new, more accurate schedules
• Meeting held via conference call on September 27, 2022, 6:05-7:05 PM

The council held a public meeting to receive comments on proposed Official Plan Amendment #8, which includes updates on land use, climate change, affordable housing, and other policies. No decisions were made; council will consider public feedback before adopting the updated plan. Public comments were heard and written submissions accepted until September 30, 2022.

• Agenda adopted as presented (carried)
• Meeting adjourned at 6:29 p.m. (carried)

Regular Council Meeting

Lanark Highlands Council is meeting to decide on several public works tenders, including winter plowing for White Lake East and West, brushing, and ditching, with multi-year contracts and specific hourly rates. They will also consider a motion to return to in-person public attendance at meetings, and hold two closed sessions on human resources matters. The agenda includes routine approvals of minutes and a zoning by-law amendment.

• Award White Lake East Plowing Tender PW-2022-08 to Manson Cartage: $98,000 (Year 1), $98,500 (Year 2), $99,500 (Year 3), excluding HST
• Award White Lake West Plowing Tender PW-2022-09 to Manson Cartage: $21,350 (Year 1), $21,850 (Year 2), $22,350 (Year 3), excluding HST
• Divide and award Brushing Tender PW-2022-012: Timber Ridge Contracting at $245/hr (gravel), Crain's at $210/hr (hard surface), plus $300 float charge each
• Divide and award Ditching Tender PW-2022-011: Timber Ridge Contracting at $190/hr (gravel), Crain's at $275/hr (hard surface), plus $300 float charge each
• Motion to return to in-person public attendance at meetings

Council approved three tenders for plowing, brushing, and ditching services, including a $98,000 contract for White Lake East plowing and a $26,000 contract for White Lake West plowing, both awarded to Manson Cartage. A brushing tender was awarded to Crain's Construction at $210/hour, and a ditching tender was split between Timber Ridge Contracting (gravel roads, $190/hour) and Crain's Construction (hard surface roads, $275/hour). Council also voted to return to in-person public attendance at meetings and passed a zoning by-law amendment. All decisions were unanimous.

• Approved $98,000 White Lake East plowing contract to Manson Cartage (unanimous)
• Approved $26,000 White Lake West plowing contract to Manson Cartage (unanimous)
• Awarded brushing tender to Crain's Construction at $210/hour plus $300 float (unanimous)
• Split ditching tender: Timber Ridge Contracting for gravel roads at $190/hour, Crain's for hard surface at $275/hour (unanimous)
• Authorized return to in-person public attendance at meetings (unanimous)
• Passed zoning by-law amendment (Wilson file ZA-2022-12) (unanimous)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several items, including a $7,450 survey agreement for the Lanark & District Community Centre, a zoning by-law amendment for a property in Darling, and a verbal report on the National Day for Truth and Reconciliation office closure. The meeting also includes routine approvals of minutes and committee appointment updates.

• Authorize agreement with McIntosh Perry for a plan of survey at Lanark & District Community Centre, $7,450 + HST
• Zoning By-Law Amendment ZA-2022-12 (Wilson) to rezone Part Lot 24, Concession 8, Darling to LD43, LD44, LD45
• Verbal report on National Day for Truth and Reconciliation municipal office closure
• Council committee appointment updates (Police Services Board, Joint Planning Committee, Library Board, etc.)
• Deferred item: Hydrogeological Studies from March 8, 2022 meeting

The Committee of the Whole approved a $7,450 contract with McIntosh Perry for a survey of the Lanark & District Community Centre property. They also passed a zoning by-law amendment for lands in Darling Township and received updates on council committee appointments. The meeting was brief and largely procedural.

• Approved $7,450 + HST survey contract with McIntosh Perry for Lanark & District Community Centre (carried)
• Approved zoning by-law amendment ZA-2020-12 rezoning Part Lot 24, Concession 8, Darling Township to LD43, LD44, and LD45 zones (carried)
• Received National Day for Truth and Reconciliation municipal office closure verbal report as information
• Received council committee appointment updates as information

Regular Council Meeting

Lanark Highlands Council meets to handle routine approvals, amend the procedural by-law regarding the inaugural meeting date, and hold three closed sessions on human resources matters. The agenda is largely procedural with no major public decisions listed.

• By-Law 2022-1795 to amend Procedural By-Law No. 2012-1205 regarding inaugural meeting date
• Approval of Council minutes from August 25 and September 6, 2022
• Adoption of 16th Committee of the Whole report for 2022
• Three closed sessions on human resources matters (personal matters, potential litigation, solicitor-client privilege)
• Confirmation by-law 2022-1796 for September 13, 2022 proceedings

Council adopted the agenda, approved previous meeting minutes, and passed a by-law amending the procedural by-law regarding the inaugural meeting date. Three closed sessions were held to discuss human resources matters, with staff directed to proceed as discussed in-camera. The meeting adjourned at 7:34 p.m.

• Approved the agenda as presented (Resolution C-2022-200).
• Approved council minutes of August 25, 2022 and September 6, 2022 (Resolution C-2022-201).
• Adopted the 16th Report of the Committee of the Whole for 2022 (Resolution C-2022-202).
• Passed By-Law 2022-1795 to amend Procedural By-Law No. 2012-1205 regarding the inaugural meeting date (Resolution C-2022-203).
• Received County of Lanark verbal updates as information (Resolution C-2022-204).
• Moved into closed session for a human resources matter (Resolution C-2022-205).
• Moved into closed session for human resources, litigation, and solicitor-client privilege matters (Resolution C-2022-206).
• Moved into closed session for a human resources matter (Resolution C-2022-207).

Committee of Adjustment (COA)

The Lanark Highlands Committee of Adjustment will hold a public meeting to hear and decide on two applications for minor variances. The committee will consider whether each application meets the four key tests of the Official Plan, Zoning By-Law, site suitability, and minor nature. Decisions will be based on oral and written input received at the meeting.

• Minor variance MV-2022-09 (Charron) at 829 Lodore Road to permit a 276.3 m² accessory structure with 6.83 m max height
• Minor variance MV-2022-10 (Morrison) at 424 Donnelly Lane to permit an accessory structure 1.1 m from side lot line and 21 m from waterfront
• Both applications include conditions such as obtaining building permits and site plan approval

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2022-12) for the Philpott/Wilson property. The planning consultant will give an overview, the applicant will explain the need, and oral and written submissions will be heard. The meeting is held by teleconference and is followed by other municipal meetings.

• Zoning By-Law Amendment application ZA-2022-12 (Philpott/Wilson)
• Public hearing for oral and written submissions
• Instructions for appealing to the Ontario Land Tribunal (OLT) within 20 days of decision notice
• Requirement to request notification of Council's decision in writing or sign attendance list

Council held a public meeting to hear a zoning by-law amendment application (ZA-2022-12) for three properties on Peter's Point Road, White Lake, to recognize new lot areas after consent applications. The applicant requested the amendment to legalize a right of way. No public comments were received. No decision was made at this meeting.

• Agenda approved as presented
• Meeting adjourned at 6:09 p.m.

Special Council Meeting

This is a special council meeting of Lanark Highlands, ON, held by conference call. The main substantive item is a closed session to discuss a human resources matter involving the CAO/Deputy Clerk, under the Municipal Act's personal matters exemption. The rest of the agenda is procedural: roll call, confirmation of proceedings via By-Law 2022-1794, and adjournment.

• Closed session under Section 239(2)(b) for personal matters about an identifiable individual (CAO/Deputy Clerk)
• By-Law No. 2022-1794 to confirm the proceedings of the September 6, 2022 special council meeting
• Meeting held via teleconference (dial-in 1-855-344-7722 or 613-244-1312, Conference ID 2883824)

The special council meeting consisted entirely of a closed session under personnel exemption and a confirming by-law. No substantive public decisions were made; the only action was to move into and out of camera and to adopt the proceedings by-law.

• Moved into closed session to discuss personal matters about an identifiable individual (HR matter) (carried)
• Adopted By-Law No. 2022-1794 confirming the proceedings of the special meeting (carried)
• Adjourned at 6:36 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss routine administrative items, including a proposed amendment to the procedural by-law that would change the date of the inaugural meeting. They will also receive several communications and reports, and provide updates on council and committee appointments. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Proposed amendment to Procedural By-Law 2012-1205 to change the Inaugural Meeting date in Schedule 'A'
• Quarterly Report 2 from the Fire Chief (FIR-2022-11) received as information
• Communications received: support motions from Municipality of Magnetawan, Town of Aylmer resolution on warming/cooling centre policy, Wabalac Road inquiry, Lanark Heritage Preservation Society petition re: Glenayr Kitten Mill, Ontario Sheep Farmers on livestock guardian dogs
• Verbal updates on council/committee appointments, including Police Services Board, North Lanark Joint Planning Committee, and Climate Action Committee
• Deferred item: Hydrogeological Studies (from March 8, 2022 meeting)

The Committee of the Whole approved an amendment to Procedural By-Law 2012-1205 to change the Inaugural Meeting date, with notice to be provided and brought to the August 25, 2022 Council meeting. All other items were received as information, including communications, the Fire Chief's quarterly report, and verbal committee appointment updates. No other substantive decisions were made.

• Approved amendment to Procedural By-Law 2012-1205 changing Inaugural Meeting date (carried)
• Received communications dated August 25, 2022 as information (carried)
• Received 2022 Quarterly Report FIR-2022-11 as information (carried)
• Received Council Committee Appointment Updates as information (carried)

Regular Council Meeting

This is a regular Council meeting with routine procedural items: approving minutes, adopting a Committee of the Whole report, and receiving verbal updates from the County of Lanark. Council will also consider a procedural by-law amendment to change the Inaugural Meeting date, two site plan control agreements, and move into closed session for two human resources matters.

• By-Law 2022-1791: site plan control agreement for Part Lots 9 and 10, Plan 39078, geographic Township of Lanark (Laidler)
• By-Law 2022-1792: site plan control agreement for Part Lot 1, Concession 2, geographic Township of Lanark, Plan 320, Parts 1 & 2 on Plan 27R10180 (Payette)
• Procedural By-Law 2012-1205 amendment to change Inaugural Meeting date (Report #COR-2022-14)
• Closed session: two human resources matters under Section 239(2)(b) of the Municipal Act
• Confirmation by-law 2022-1793 for proceedings of this meeting

Council approved two site plan control agreements for properties in Lanark Highlands, and amended the procedural by-law to change the inaugural meeting date. The meeting also included closed sessions for human resources matters, with staff directed to proceed as discussed in-camera.

• Approved By-Law 2022-1791 for a site plan control agreement with Laidler (File SP-2022-07) (unanimous)
• Approved By-Law 2022-1792 for a site plan control agreement with Payette (File SP-2022-06) (unanimous)
• Amended Procedural By-Law 2012-1205 to change the Inaugural Meeting date in Schedule 'A' (unanimous)
• Received County of Lanark updates as information (unanimous)
• Moved into closed session for a human resources matter (personal matters) (unanimous)
• Moved into closed session for a second human resources matter (CAO/Deputy Clerk) (unanimous)
• Approved By-Law 2022-1793 to confirm the proceedings of the meeting (unanimous)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports and proposed motions, including awarding contracts for road work, geotechnical services, and winter sand, as well as zoning amendments and site plan agreements. The meeting also includes receiving various communications and updates on committee appointments.

• Award hot mix tender to R.W. Tomlinson Limited for $442,364.80 (excluding HST) for various village streets
• Award Snye Road geotechnical contract to PRI Engineering for $27,200 (excluding HST)
• Award winter sand contracts: Crain's Construction ($87,600), Arnott Bros Construction ($46,500 and $19,000)
• Zoning amendments for second dwellings at 2104 Pine Grove Road, 316 Concession 11A, and 2501 Concession 10A
• Zoning amendment for mineral aggregate pit at 1443 Pine Grove Road (County Road #12)

The Committee of the Whole recommended several zoning by-law amendments to Council, including rezoning to permit second dwellings at 2104 Pine Grove Road and 316 Concession 11A, and to allow a mineral aggregate pit at 1443 Pine Grove Road. They also approved awarding a $442,364.80 hot mix paving contract to R.W. Tomlinson Limited for various village streets, and deferred council/committee appointment updates.

• Recommended rezoning 2104 Pine Grove Road to RU-33 for a second dwelling (carried)
• Recommended rezoning 316 Concession 11A to RU-34 for a second dwelling (carried)
• Recommended rezoning 2501 Concession 10A to Limited Services Rural zone (carried)
• Recommended rezoning 1443 Pine Grove Road for a mineral aggregate pit (carried)
• Approved awarding hot mix paving contract to R.W. Tomlinson Limited for $442,364.80 (carried)
• Approved deferring $21,000 puck board replacement and adding $50,000 to 2023 arena capital budget (carried)
• Approved entering agreement with Norwood & Co. for museum foundation repair at $46,686 (carried)
• Approved not undertaking weed control for 2022 (carried)

Regular Council Meeting

Lanark Highlands Council is meeting to decide on several zoning by-law amendments, award contracts for road work and winter sand, and discuss weed control options. The agenda also includes routine approvals of minutes and reports, plus two closed-session items about personnel.

• Zoning amendments for second dwellings at 2104 Pine Grove Road (ZA-2022-06) and 316 Concession 11A (ZA-2022-07), and a rural-to-limited-services change at 2501 Concession 10A (ZA-2022-08)
• Zoning amendment to allow a mineral aggregate pit at 1443 Pine Grove Road (ZA-2020-05)
• Award hot mix paving contract to R.W. Tomlinson Limited for $442,364.80 (excluding HST)
• Award Snye Road geotechnical work to PRI Engineering for $27,200 (excluding HST)
• Award winter sand contracts: Crain's Construction ($87,600), Arnott Bros Construction ($46,500 and $19,000)

Council approved four zoning by-law amendments, including rezoning for a second dwelling at 2104 Pine Grove Road, 316 Concession 11A, and 2501 Concession 10A, and a mineral aggregate pit at 1443 Pine Grove Road. They awarded a $442,364.80 hot mix paving contract to R.W. Tomlinson Limited for various village streets, a $27,200 geotechnical contract for Snye Road to PRI Engineering, and divided a winter sand contract among Crain's Construction and Arnott Bros Construction. A portion of an unopened road allowance was declared surplus for a road closing. All decisions were adopted unanimously.

• Approved zoning amendment ZA-2022-06 for a second dwelling at 2104 Pine Grove Road (unanimous)
• Approved zoning amendment ZA-2022-07 for a second dwelling at 316 Concession 11A (unanimous)
• Approved zoning amendment ZA-2022-08 for Limited Services Rural at 2501 Concession 10A (unanimous)
• Approved zoning amendment ZA-2020-05 for a mineral aggregate pit at 1443 Pine Grove Road (unanimous)
• Awarded hot mix paving contract PW-2022-05 to R.W. Tomlinson Limited for $442,364.80 (unanimous)
• Awarded Snye Road geotechnical contract to PRI Engineering for $27,200 (unanimous)
• Divided winter sand contract PW-2022-06 among Crain's Construction and Arnott Bros Construction (unanimous)
• Declared portion of unopened road allowance surplus for road closing (Cowle) (unanimous)

Special Council Meeting

This is a special council meeting with several by-laws up for adoption, including setting the 2022 tax rates, entering into agreements for sewage system management and bridge engineering, and adopting a collective agreement. Council will also appoint a selection committee and hold a closed session on staffing.

• By-Law 2022-1780: Repeal and replace By-Law 2022-1766 to set 2022 tax rates
• By-Law 2022-1781: Agreement with Mississippi Valley Conservation Authority for sewage system management services
• By-Law 2022-1782: Adopt collective agreement with OPSEU Local 435
• By-Law 2022-1783: Engineering services agreement with Safe Roads Engineering for Clyde Forks bridge replacement
• By-Law 2022-1784: Signing authority for bank accounts

Council adopted five by-laws setting 2022 tax rates, entering a sewage management agreement with the Mississippi Valley Conservation Authority, adopting the OPSEU Local 435 collective agreement, contracting Safe Roads Engineering for the Clyde Forks bridge replacement, and authorizing bank account signing. Council also appointed a CAO/Deputy Clerk selection committee and held a closed session for staffing updates.

• Appointed Reeve McLaren, Councillors King and Kelso to CAO/Deputy Clerk Selection Committee; Closs alternate (adopted)
• Adopted By-Law 2022-1780 setting 2022 tax rates (adopted)
• Adopted By-Law 2022-1781 for sewage system management agreement with Mississippi Valley Conservation Authority (adopted)
• Adopted By-Law 2022-1782 for OPSEU Local 435 collective agreement (adopted)
• Adopted By-Law 2022-1783 for Clyde Forks bridge replacement engineering services with Safe Roads Engineering (adopted)
• Adopted By-Law 2022-1784 for bank account signing authority (adopted)
• Moved into closed session for staffing matters; received updates (adopted)

Special Committee of the Whole

The Special Committee of the Whole is meeting to consider a draft red-line revision of the updated Official Plan. Council will vote on a suggested motion to accept the draft, advertise for a public open house and public meeting under the Planning Act, and circulate the draft to prescribed agencies for comment before adoption.

• Draft Red Line Revision of Updated Official Plan
• Lanark Highlands OPA no. 4 Ver 3 11-4-2022.pdf
• OP - redlines revisions 21-07-2022.pdf
• Suggested motion to accept draft and direct staff for public consultation

Council accepted the Draft Red Line Revision of the Updated Official Plan as presented. Staff were directed to advertise for a public open house and public meeting under the Planning Act, and to circulate the draft to prescribed agencies for comment before adoption.

• Accepted Draft Red Line Revision of Updated Official Plan (carried)
• Directed staff to advertise public open house and public meeting
• Directed staff to circulate draft to prescribed agencies for comment

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on several items, including adding three new full-time staff positions, approving a zoning by-law amendment, and increasing community centre rental fees by 2%. They will also consider a collective agreement ratification and an additional $1,550.03 for a fire department UTV.

• New full-time positions: CAO/Clerk Administrative Assistant, Fire/Community Affairs Administrative Assistant, Public Works Technologist
• Zoning By-Law Amendment ZA-2022-05 (Laidler): rezone Lots 9 and 10, Plan 39078, from Environmental Protection (EP) to EP-3
• Lanark & District Community Centre rental fees increase by 2% for 2022-2023
• Additional $1,550.03 for Fire Department UTV from Fire Department Reserve
• OPSEU collective agreement ratification for term Jan 1, 2021 to Dec 31, 2023

The Committee of the Whole approved the minutes of settlement for the OPSEU collective agreement covering 2021-2023, directing the bargaining committee to finalize the agreement. Council also authorized a 4.7% increase in Lanark & District Community Centre rental fees, approved a zoning by-law amendment for the Laidler property, and allocated $1,550.03 from the Fire Department Reserve for a UTV cost increase. All motions were carried unanimously.

• Approved OPSEU collective agreement settlement for 2021-2023 (carried)
• Authorized 4.7% increase in LDCC rental fees for 2022-2023 (carried)
• Approved zoning by-law amendment ZA-2022-05 (Laidler) to EP-3 (carried)
• Approved $1,550.03 from Fire Department Reserve for UTV cost increase (carried)
• Directed staff to report on organizational review (carried)
• Directed staff to report on White Lake Fire Hall use (carried)
• Received committee appointment updates as information (carried)

Regular Council Meeting

Lanark Highlands Council is meeting to consider several routine items, including a zoning by-law amendment, a 2% increase to community centre rental fees, a cleaning contract, and the appointment of a treasurer. The agenda also includes receiving the Ombudsman's report on a past in-camera session and ratifying a collective agreement with OPSEU.

• Zoning By-Law Amendment ZA-2022-05 (Laidler) to rezone Lots 9 and 10, Plan 39078, from Environmental Protection (EP) to EP-3
• By-Law 2022-1776: agreement with Palmer & Associates for cleaning the Township Office
• By-Law 2022-1777: adopt 2022/2023 fee schedule for Lanark and District Community Centre with 2% increase
• By-Law 2022-1778: appoint a Treasurer (Switzer)
• Ratification of OPSEU collective agreement for 2021-2023

Council approved a 4.7% increase in Lanark & District Community Centre rental fees for 2022-2023, adopted a zoning amendment for the Laidler property, ratified the OPSEU collective agreement, and rescinded the planning tariff of fees by-law. All resolutions were adopted unanimously.

• Approved 4.7% increase in LDCC rental fees (C-2022-145)
• Adopted zoning by-law amendment ZA-2022-05 (Laidler) to EP-3 (C-2022-146, 148)
• Ratified OPSEU collective agreement for 2021-2023 (C-2022-147)
• Approved cleaning agreement with Palmer & Associates (C-2022-149)
• Adopted 2022/2023 LDCC fee schedule by-law (C-2022-150)
• Appointed Treasurer by-law (C-2022-151)
• Rescinded planning tariff of fees by-law 2022-1769, reinstating 2019-1591 (C-2022-153)

Public Meeting

This is a public meeting to hear three zoning by-law amendment applications (ZA-2022-06, ZA-2022-07, ZA-2022-08) from Tam & Yucel, Shaw, and McMurrer. The meeting includes a planner review, applicant comments, and oral/written submissions. No decisions are made at this meeting; it is for public input before Council considers the amendments.

• ZA-2022-06 - Tam & Yucel zoning by-law amendment
• ZA-2022-07 - Shaw zoning by-law amendment
• ZA-2022-08 - McMurrer zoning by-law amendment
• Public meeting via teleconference (dial-in 1-855-344-7722 or 613-244-1312, Conference ID 2883824)

The council held a public meeting to review three zoning by-law amendment applications, but no decisions were made; the meeting was procedural only. The applications seek to allow second dwellings on two rural properties and to rezone a third property to Limited Service Rural. No public comments were made for or against any of the applications.

• Agenda adopted as presented (carried)
• Meeting adjourned at 6:29 p.m. (carried)

Committee of Adjustment (COA)

The Lanark Highlands Committee of Adjustment is meeting to hear and decide on one minor variance application. The application seeks permission to build a 182 m2 single detached dwelling with reduced side and rear yard setbacks at 661 River Drive. The committee will also approve the agenda and minutes from the previous meeting.

• Minor variance application MV-2022-04 for 661 River Drive to permit a 182 m2 dwelling with 3 m side yard and 6.6 m rear yard setbacks
• Proposed conditions include site plan approval, building permits, MVCA and Health Unit permits, shoreline vegetation, and sediment control
• Approval of draft minutes from June 7, 2022 meeting

The Committee of Adjustment approved a minor variance application (MV-2022-04) for the property at 661 River Drive, allowing the removal of an existing 95m2 dwelling and construction of a new 182m2 dwelling with reduced side and rear yard setbacks. The approval is subject to 11 conditions, including site plan approval, permits, and environmental protections. The decision was made unanimously.

• Approved minor variance MV-2022-04 for 661 River Drive to build a 182m2 dwelling with 3m side and 6.6m rear setbacks (unanimous)
• Approved agenda as presented (Resolution #COA-2022-20)
• Approved minutes of June 7, 2022 as circulated (Resolution #COA-2022-21)
• Adjourned meeting at 6:48 p.m. (Resolution #COA-2022-23)

Special Council Meeting

This special council meeting is largely procedural, focused on appointing an Acting Chief Administrative Officer and confirming the meeting's proceedings. Council will also move into a closed session to discuss a personal matter about a municipal employee, as permitted under the Municipal Act.

• Closed session to discuss staffing for Chief Administrative Officer (Section 239(2)(b))
• By-Law No. 2022-1773 to appoint an Acting Chief Administrative Officer
• By-Law No. 2022-1774 to confirm the proceedings of the June 13, 2022 special council meeting

Council held a brief special meeting, entering closed session to discuss staffing for the Chief Administrative Officer position. Following the closed session, Council adopted By-Law No. 2022-1773 to appoint Cynthia Moyle as Acting Chief Administrative Officer/Deputy Clerk. The meeting also confirmed its proceedings and adjourned.

• Moved into closed session to discuss personal matters about an identifiable individual (staffing) (adopted)
• Appointed Cynthia Moyle as Acting Chief Administrative Officer/Deputy Clerk via By-Law No. 2022-1773 (adopted)
• Confirmed proceedings of the special meeting via By-Law No. 2022-1774 (adopted)
• Adjourned at 6:18 p.m. (adopted)

Public Meeting

This is a public meeting to hear a zoning by-law amendment application (ZA-2022-05) for the Laidler property. The meeting includes a planner's review, applicant comments, and oral/written submissions. No decisions are made at this meeting; it is a hearing to gather input before Council considers the by-law.

• Zoning By-Law Amendment ZA-2022-05 (Laidler)
• Public hearing for the amendment
• Opportunity for oral and written submissions
• Appeal rights to Ontario Land Tribunal explained

The council held a public meeting to review a zoning by-law amendment application (ZA-2022-05) for lands in Lots 9 and 10, Plan 39078, geographic Township of Lanark, to change zoning from Environmental Protection (EP) to Environmental Protection – Special Exception to allow a three-season cottage. The applicant and public comments were heard, but no decision was made at this meeting; it was procedural only.

• Agenda adopted as presented (carried)
• Meeting adjourned at 6:25 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several financial and operational items, including adopting 2022 tax rates, purchasing new financial software, adding new staff positions, and adjusting a road resurfacing tender. The meeting also includes receiving communications from other municipalities and verbal updates on committee appointments.

• Adopt 2022 tax rates as outlined in report FIN-2022-20
• Approve purchase and installation of Munisoft software for $44,646 excluding HST, plus up to $5,000 in add-ons
• Create three new full-time positions: CAO/Clerk Administrative Assistant, Fire/Community Affairs Administrative Assistant, and Public Works Technologist
• Add culverts to PW Tender 2022-02 for $43,560, offset by removing Lavant Mill Road fog seal ($31,599)
• Receive communications from Tay Valley Township, City of Brantford, and Municipality of Shuniah

The Committee of the Whole approved the 2022 tax rates as outlined in report FIN-2022-20, forwarding them to the June 7 Council meeting. They also approved the purchase and installation of Munisoft financial software, including data conversion from Great Plains, at a cost of $44,646 excluding HST, plus up to $5,000 in add-ons. Additionally, they authorized staff to add culverts and provisional items to the PW Tender 2022-02 for resurfacing projects at an anticipated cost of $43,560. All motions were carried unanimously.

• Approved 2022 tax rates (motion COW-2022-152)
• Approved Munisoft software purchase and conversion for $44,646 (motion COW-2022-153)
• Approved up to $5,000 for Munisoft add-ons (motion COW-2022-153)
• Received organizational review report as information (motion COW-2022-154)
• Authorized culvert additions to PW tender for $43,560 (motion COW-2022-155)
• Supported Tay Valley Township resolution on firefighter certification (motion COW-2022-150)

Regular Council Meeting

Lanark Highlands Council is meeting to set the 2022 tax rates, approve roadwork tender changes, and pass several planning-related by-laws. The agenda includes a public meeting on a zoning by-law amendment, followed by committee and council sessions. Items cover site plan control, planning fees, parkland policy, and a fire facility design agreement.

• By-Law 2022-1766 sets 2022 tax rates
• Culvert additions to PW Tender 2022-02 for $43,560, offset by removing $31,599 fog seal on Lavant Mill Road
• Site Plan Agreement for 833 Iron Mine Road (Clarke)
• By-Law 2022-1768 implements site plan control
• By-Law 2022-1771 with DDDG Engineering for fire facility architectural design

Council adopted the 2022 tax rates by-law and passed five other by-laws covering site plan agreements, site plan control, planning fees, parkland policy, and fire facility design services. It also authorized adding culverts to a resurfacing tender for $43,560 and received a verbal update from the County of Lanark. The meeting included a closed session for a staff performance review.

• Adopted By-Law 2022-1766 setting 2022 tax rates
• Approved By-Law 2022-1767 for site plan agreement at 833 Iron Mine Road
• Approved By-Law 2022-1768 to implement site plan control
• Approved By-Law 2022-1769 prescribing planning application fees
• Approved By-Law 2022-1770 establishing a parkland policy
• Approved By-Law 2022-1771 with DDDG Engineering for fire facility design
• Authorized $43,560 in culvert additions to PW Tender 2022-02
• Received County of Lanark verbal update as information

Regular Council Meeting

This is a regular Council meeting with several contract awards for road maintenance and a bridge replacement project. Council will also adopt the Committee of the Whole report, receive a verbal update from the County of Lanark, and move into closed session for labour negotiations.

• Award 2022 dust suppression to Da Lee Dust Control at $0.321/L, ~360,000L, total ~$115,560 (excl. HST)
• Award engineering services for Clyde Forks Bridge Replacement to Safe Roads Engineering for $89,815.00
• Award 2022 tender for granular materials (re-gravel roads) to lowest bidder for all 4 areas, total $348,070.50
• Renew road-side mowing contract with Lewis Farms for $15,545.25 (excl. HST)
• Closed session for OPSEU negotiations update (labour relations)

Council approved four infrastructure contracts: dust suppression to Da Lee Dust Control ($115,560), engineering for Clyde Forks Bridge replacement to Safe Roads Engineering ($89,815), re-gravel roads to lowest bidder ($348,070.50), and road-side mowing renewal to Lewis Farms ($15,545.25). All motions were adopted unanimously. Council also entered closed session for OPSEU negotiations and directed staff as instructed.

• Awarded 2022 dust suppression to Da Lee Dust Control at $0.321/L, ~360,000L, total $115,560 (adopted)
• Approved agreement with Safe Roads Engineering for Clyde Forks Bridge replacement engineering at $89,815 (adopted)
• Authorized award of 2022 granular materials tender to lowest bidder for all 4 areas, total $348,070.50 (adopted)
• Renewed road-side mowing contract with Lewis Farms at $15,545.25 (adopted)
• Adopted Committee of the Whole 10th report (adopted)
• Received County of Lanark verbal updates as information (adopted)
• Moved into closed session for OPSEU negotiations, staff directed as per in-camera instructions (adopted)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend several contracts and by-laws for Council approval, including tenders for dust suppression, re-graveling, road-side mowing, and engineering services for a bridge replacement and a new fire hall. They will also consider adopting a parkland policy, a new site plan control by-law, and updated planning fees, plus a site plan agreement for a dwelling on Iron Mine Road. The meeting is a working session; final decisions are made at the Council meeting that follows.

• Award 2022 dust suppression to Da Lee Dust Control at $0.321/L, estimated total $115,560
• Award re-gravel tender for $348,070.50
• Enter agreement with Palmer & Associates for municipal office cleaning at $16,650/year
• Award engineering services for Clyde Forks Bridge replacement to Safe Roads Engineering for $89,815
• Adopt new planning fees by-law and site plan control by-law

The Committee of the Whole approved several contracts and policies, including a cleaning services agreement with Palmer & Associates for $16,650, a $95,380 engineering contract for a new fire hall in McDonald's Corners, and a dust suppression contract with Da Lee Dust Control for an anticipated $115,560. They also adopted a Parkland Policy, a Site Plan Control By-law, and a planning fees tariff, and authorized a beaver control rate increase to $95 per nuisance beaver. All motions were carried unanimously.

• Approved cleaning services agreement with Palmer & Associates for $16,650 (carried)
• Adopted Parkland Policy attached to report PLN-2022-40 (carried)
• Adopted Site Plan Control By-law to replace existing by-law (carried)
• Authorized Site Plan Agreement for dwelling at 833 Iron Mine Road (carried)
• Adopted planning fees tariff by-law (carried)
• Approved $95,380 engineering contract for new fire hall in McDonald's Corners (carried)
• Awarded dust suppression to Da Lee Dust Control at $0.321/L, anticipated $115,560 (carried)
• Awarded Clyde Forks Bridge engineering to Safe Roads Engineering for $89,815 (carried)

Regular Council Meeting

Council awarded the sidewalk repair tender to Mopri Construction Inc. for $263,077 (excluding HST), funded partly from the Capital Expenditures reserve. They also directed staff to submit two grant applications for museum improvements, adopted a remote work policy, and passed several by-laws including agreements for recycling programs and a baseball diamond user group. All decisions were adopted unanimously as recorded.

• Awarded sidewalk repair tender PW-2022-03 to Mopri Construction Inc. for $263,077 (excluding HST)
• Directed staff to fund $63,742 from Capital Expenditures reserve for sidewalk project
• Directed staff to submit two OHTO grant applications for Middleville Museum parking lot and Lanark Museum accessibility
• Adopted By-Law 2022-1759 for Remote Work Policy
• Adopted By-Law 2022-1760 for Baseball Diamond User Group Agreement
• Adopted By-Law 2022-1761 for Automotive Materials Stewardship agreement
• Adopted By-Law 2022-1762 for Call2Recycle agreement
• Adopted By-Law 2022-1763 for Product Care Association agreement

Committee of Adjustment (COA)

The Lanark Highlands Committee of Adjustment is meeting by conference call to hear and decide two minor variance applications. The committee will review each application, hear from the applicant and the public, and then vote on whether to approve the variances, which would allow construction with reduced setbacks from property lines.

• Minor Variance MV-2021-02 (Hasey): 72m2 addition and 25.2m2 deck to cottage at 129 Dwyer Lane, reduced rear yard setback to 5.6m in Rural (RU) zone
• Minor Variance MV-2022-05 (Lee): 1,770.13ft2 single-family dwelling in Environmental Protection (EP) Zone, reduced rear yard setback to 10.99m and exterior side yard setback to 7.31m in Village of Lanark
• Both applications include conditions such as acquiring building, entrance, and health unit permits, and site plan approval

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several items, including awarding two public works tenders for sidewalk repairs and road resurfacing. The committee will also consider a grant application for the Middleville Museum, a by-law to delegate site plan authority, a telecommunications policy, and participation in a wild parsnip herbicide program. The meeting includes routine approval of minutes and receiving various communications from other municipalities.

• Award sidewalk repair tender PW-2022-03 to Mopri Construction Inc. for $263,077.00 (excluding HST), funded partly from Capital Expenditures reserve ($63,742)
• Award resurfacing tender PW-2022-02 to Crain's Construction for $582,107.80
• Direct staff to apply for OHTO Regional Tourism Relief Fund for Middleville Museum parking lot
• Pass by-law delegating site plan approval authority to Manager of Planning and Building Services
• Participate in County-organized wild parsnip herbicide spraying program with resident 'no spray' option

The Committee of the Whole approved several staff recommendations, including awarding a $582,107.80 road resurfacing contract to Crain's Construction and a $263,077 sidewalk repair contract to Mopri Construction Inc. Council also directed staff to apply for two Ontario Highlands Tourism Organization grants for local museums and passed a by-law delegating site plan approval authority. Two motions were defeated: adopting a telecommunications policy and participating in a wild parsnip herbicide spraying program.

• Awarded $582,107.80 resurfacing tender to Crain's Construction (carried)
• Awarded $263,077 sidewalk repair tender to Mopri Construction Inc. (carried)
• Directed staff to submit two OHTO grant applications for Middleville and Lanark museums (carried)
• Passed by-law delegating site plan authority to planning manager and consultant (carried)
• Supported City of Waterloo resolution on building right the first time (carried)
• Defeated telecommunications policy adoption (defeated)
• Defeated wild parsnip spraying program participation (defeated)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend several items for Council action, including switching IT providers, supporting a Rogers communications tower, raising baseball diamond rental fees by 2%, and starting a heritage committee. The agenda also includes routine approvals of minutes and receiving communications from other municipalities on various resolutions.

• Approve appointments to Joint Lanark County 2022 Election Compliance Audit Committee (Phil Hogan, Paul Howard, Richard Bennett)
• Authorize Master Services Agreement with E-Space for IT services, repealing Novipro by-law 2022-1744
• Increase baseball diamond rental fees by 2% for 2022 season
• Support Rogers communications tower application at Site C8715 Galbraith Road
• Post draft Heritage Committee Terms of Reference for 30-day public review

The Committee of the Whole approved a motion to enter into a Master Services Agreement with E-Space for IT services, repealing the previous agreement with Novipro, and forwarded it to Council for expedited action. It also approved appointments to the Joint Lanark County Compliance Audit Committee, a 2% increase in baseball diamond rental fees, and directed staff to prepare reports on organizational needs, a heritage committee, and a parkland policy. All motions were carried unanimously.

• Approved E-Space Master Services Agreement for IT, repealing Novipro agreement (carried)
• Appointed Phil Hogan, Paul Howard, Richard Bennett to Joint Lanark County Compliance Audit Committee (carried)
• Approved 2% increase in baseball diamond rental fees for 2022 (carried)
• Directed staff to prepare joint report on organizational needs (carried)
• Directed staff to post draft Heritage Committee Terms of Reference for 30-day public review (carried)
• Directed staff to develop draft Parkland Policy (carried)
• Supported Rogers communications tower application at Galbraith Road (carried)
• Received 1st quarter planning and building reports as information (carried)

Regular Council Meeting

The Township of Lanark Highlands council is meeting to consider several administrative items, including switching its IT services provider from Novipro to E-Space, adopting a council remuneration and expense policy, and replacing the non-bargaining unit employment by-law. The meeting also includes closed-session discussions on a property matter, a contract performance issue, and a legal matter regarding 145 Herron Drive.

• Master Services Agreement with E-Space for IT services, repealing Novipro agreement (By-Law 2022-1757)
• By-Law 2022-1755 to adopt a Council Remuneration & Expense Policy
• By-Law 2022-1756 to replace the Non-Bargaining Unit Employment By-Law
• Closed session on property in Concession 5 and 6, Part Lot 3, Lanark
• Closed session on legal matter re: 145 Herron Drive

Council approved a by-law to enter into a Master Services Agreement with E-Space for IT services and repealed the previous agreement with Novipro. It also adopted a new Council Remuneration & Expense Policy, replaced the Non-Bargaining Unit Employment By-Law, and directed the CAO to prepare an organizational review report. All decisions were adopted unanimously, with Councillor Roberts declaring a pecuniary interest and not voting on the employment by-law.

• Approved by-law to enter into Master Services Agreement with E-Space for IT services (adopted)
• Repealed by-law 2022-1744 with Novipro for IT services (adopted)
• Adopted Council Remuneration & Expense Policy by-law 2022-1755 (adopted)
• Replaced Non-Bargaining Unit Employment By-Law 2014-1299 with by-law 2022-1756 (adopted; Roberts abstained)
• Directed CAO to prepare organizational needs report for Committee of the Whole (adopted)
• Adopted Committee of the Whole report (adopted)
• Received County of Lanark updates as information (adopted)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend decisions on several administrative and operational items for Council. Key items include returning to in-person council meetings, approving changes to non-bargaining unit human resources policies, adopting a council remuneration policy, and supporting a proposed communications tower. The committee will also receive various resolutions from other municipalities and reports on waste management and well testing.

• Return to in-person council meetings (report #CAO-2022-05)
• Approve non-bargaining unit HR changes, including dental cost reimbursement up to $1,500/year (report FIN-2022-17)
• Adopt Council Remuneration and Expense Policy (report FIN-2022-18)
• Support Rogers communications tower application at 1831 Black Creek Road (report #PLN-2022-27)
• Authorize agreements with AMS, Call2Recycle, and Product Care for hazardous waste depots (report WST-2022-05)

The Committee of the Whole approved several administrative items, including changes to non-bargaining unit human resources with dental cost reimbursements up to $1,500 per year, a new Council Remuneration and Expense Policy, and a letter of concurrence for a communications tower. They also supported resolutions on abandoned cemeteries and directed staff to report on the Ontario Land Tribunal dissolution. All motions were carried unanimously.

• Approved non-bargaining unit HR changes and dental reimbursement up to $1,500/year (carried)
• Approved Council Remuneration and Expense Policy C-02-2022 (carried)
• Supported Mississippi Mills/Prince Edward County resolution on abandoned cemeteries (carried)
• Directed staff to report on Adelaide Metcalfe resolution re: Ontario Land Tribunal dissolution (carried)
• Approved letter of concurrence for communications tower at 1831 Black Creek Road (carried)
• Directed staff to request ALUS program delivery from Mississippi Valley Conservation Authority (carried)
• Approved hazardous waste depot agreements with AMS, Call2Recycle, Product Care (carried)
• Directed residential well testing at McDonalds Corners funded from Waste Site Closure Reserve (carried)

Regular Council Meeting

Lanark Highlands Council is meeting to consider routine approvals including minutes and a Committee of the Whole report, and to vote on By-Law 2022-1753, which would amend the Official Plan to designate lands at Part of Lot 3, Concession 5, Lanark as a Mineral Aggregates Resource Policy Area (Pit). The agenda also includes three closed-session items covering property, contract performance, and a legal matter, plus a verbal update from the County of Lanark.

• By-Law 2022-1753: Official Plan Amendment #7 for Arnott Pit, designating lands as Mineral Aggregates Resource Policy Area - Pit
• Adoption of 7th Committee of the Whole report (March 22, 2022)
• Approval of March 22, 2022 council and public meeting minutes
• Closed session: property matter in Concession 5 and 6, Part Lot 3, Lanark
• Closed session: legal matter re: 145 Herron Drive

Council adopted By-Law 2022-1753, amending the Official Plan to designate lands in Concession 5, Part Lot 3 as Mineral Aggregate Resource Policy Area - Pit. The meeting also approved the agenda, previous minutes, and a Committee of the Whole report. Three in-camera items were listed but no decisions were reported from them.

• Adopted By-Law 2022-1753 to amend Official Plan for aggregate pit designation (adopted)
• Approved agenda as amended (Resolution #C-2022-077)
• Approved minutes of March 22, 2022 (Resolution #C-2022-078)
• Adopted Committee of the Whole Report (Resolution #C-2022-079)
• Received County of Lanark updates as information (Resolution #C-2022-081)
• Adopted confirmation by-law 2022-1754 (Resolution #C-2022-082)

Regular Council Meeting

Lanark Highlands Council is meeting to vote on several by-laws, including three zoning amendments, a new site plan securities policy, and the closure of Station 5 in White Lake. They will also consider switching benefits carriers to Desjardins and appointing a new Police Services Board member. The meeting includes a public meeting on a zoning by-law amendment and routine approvals of minutes and reports.

• By-Law 2022-1746: rezone Part of Lot 21, Concession 1, Lanark from RU to RU-32 (Bulloch)
• By-Law 2022-1747: rezone Part of Lot 10, Concession 3, Dalhousie from RU to LSR (Fisher)
• By-Law 2022-1748: rezone Part of Lot 25, Concession 11, Darling from LSR to LSR-6 (Stewart)
• By-Law 2022-1750: close Station 5 - White Lake
• Motion to change benefits carrier from Industrial Alliance to Desjardins effective July 1, 2022

Committee of Adjustment (COA)

The Lanark Highlands Committee of Adjustment will hold a public meeting to hear and decide two minor variance applications. One application seeks to allow a cottage addition and deck with a reduced rear yard setback at 129 Dwyer Lane, and the other seeks to allow a new dwelling with a reduced front yard setback in Dalhousie. Two other applications (MV-2022-04 and MV-2022-02) are deferred. The meeting also includes routine items like roll call, approval of agenda and minutes.

• Minor Variance MV-2021-02 (Hasey): 72m² addition and 25.2m² deck at 129 Dwyer Lane, reduced rear yard setback to 5.6m, subject to conditions including sediment control
• Minor Variance MV-2022-03 (Noonan): 1,600ft² dwelling in Dalhousie, reduced front yard setback to 15.3m, subject to conditions including site plan agreement
• MV-2022-04 (Simard) and MV-2022-02 (Edmison) deferred
• Public meeting via conference call; dial-in and conference ID provided

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a zoning by-law amendment for the Stewart property, an official plan amendment for the Cavanagh Pit, a change in township benefits carriers, and a grant application for municipal office renovations. The committee will also receive communications and reports, and hold a public meeting on a zoning amendment beforehand.

• Zoning By-law Amendment ZA-2022-02 (Stewart) to rezone severed lands from Limited Service Rural to Limited Service Rural - Special Exception (LSR-6)
• Official Plan Amendment OPA 7 (Cavanagh Pit) to designate subject lands as Mineral Aggregates Resource Policy Area – Pit
• Change of benefits carriers from Industrial Alliance to Desjardins for all benefits except AD&D, effective July 1, 2022, through Mosey & Mosey
• Application to Ontario Trillium Foundation Resilient Communities Fund for renovation design of Municipal Office for accessibility and health/safety
• Appointment of Peter McLaren to replace Steve Roberts on the Police Services Board

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on several items, including two zoning by-law amendments, a proposed communications tower, and reports on waste site monitoring and remuneration. The meeting follows a public meeting on the Official Plan and Zoning By-Law Amendment and includes presentations from Planet Youth and EXP Services.

• Zoning amendment ZA-2022-04 (Fisher) to rezone retained lands from Rural (RU) to Limited Service Rural (LSR)
• Zoning amendment ZA-2022-03 (Bulloch) to rezone subject lands from Rural (RU) to Rural-Special Exception (RU-32)
• Proposed Rogers communications tower at Highland Line and Concession Rd 2 (application C8662) - council to consider support and letter of concurrence
• 2021 Waste Site Monitoring Reports - council to accept report and direct staff to undertake recommendations
• Council and local board remuneration and expenses reports for 2020 and 2021

The Committee of the Whole approved two zoning amendments (Fisher and Bulloch), supported a Rogers communications tower, and directed staff to send a letter to the province about firefighter certification. A motion to add correspondence about EMT rebuttal and Station 5 closure to the agenda was defeated. The hydrogeological studies report was deferred.

• Approved zoning amendment ZA-2022-04 (Fisher) to rezone retained lands from Rural to Limited Service Rural (carried)
• Approved zoning amendment ZA-2022-03 (Bulloch) to rezone subject lands from Rural to Rural-Special Exception RU-32 (carried)
• Supported Rogers communications tower application C8662 at Highland Line and Concession Rd 2 and issued letter of concurrence (carried)
• Directed staff to send letter to Ministry of Solicitor General and Office of Fire Marshal expressing concerns about proposed firefighter certification program (carried)
• Accepted 2021 Waste Site Monitoring Reports and directed staff to implement consultant and staff recommendations, and post reports on website (carried)
• Defeated motion to amend agenda to include correspondence regarding EMT rebuttal and Station 5 White Lake closure (defeated)
• Deferred hydrogeological studies report (deferred)
• Approved minutes of February 24, 2022 meeting (carried)

Regular Council Meeting

Lanark Highlands Council is meeting to consider a code of conduct complaint against Councillor Roberts, with a recommended 180-day suspension of remuneration and a formal reprimand. The council will also vote on several by-laws, including the 2022 budget, a waste management master plan, a site plan agreement, a zoning amendment, and contracts for architecture and IT services.

• Code of conduct complaint IC-2021-01 against Councillor Roberts with proposed 180-day pay suspension
• By-Law 2022-1742 to adopt the 2022 budget
• By-Law 2022-1739 to adopt a Waste Management Master Plan
• By-Law 2022-1740 for a site plan agreement at 3684 Elphin Maberly Road (Sweetland)
• By-Law 2022-1741 to rezone lands in the Village of Lanark from R1 to R1-3 (Sweeney, File #ZA-2022-01)

Council voted 5-1 to suspend Councillor Steve Roberts' remuneration for 180 days and issue a formal reprimand after a code of conduct complaint (IC-2021-01). Roberts abstained due to conflict of interest. Council also adopted the 2022 budget, a waste management master plan, and several other by-laws.

• Suspended Councillor Roberts' remuneration for 180 days and issued reprimand (5-1, Roberts abstained)
• Adopted 2022 budget and estimates (By-Law 2022-1742)
• Adopted Waste Management Master Plan (By-Law 2022-1739)
• Approved site plan agreement for 3684 Elphin Maberly Road (By-Law 2022-1740)
• Rezoned land in Village of Lanark to R1-3 (By-Law 2022-1741)
• Approved agreement with Graff Architecture for community centre renovation (By-Law 2022-1743)
• Approved IT services agreement with Novipro (By-Law 2022-1744)
• Directed staff to issue updated letter of concurrence to Rogers Communications