Lanark Highlands public meetings in 2023
13 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
Council approved the 2023 Operational and Capital Budget and appointed KPMG LLP as the municipal auditor for 2022 and 2023. Several road work contracts and a road needs study were awarded. Council also authorized a specific scope of work for Mill Road.
- Approved 2023 Operational and Capital Budget (6-1)
- Appointed KPMG LLP as auditor for 2022 and 2023 via By-Law No. 2023-1873
- Awarded brushing tender to Timber Ridge Contracting ($26,700) and Crain’s Construction Inc. ($49,450)
- Awarded Road Needs Study & Projected Capital Work to Acadia Engineering Inc. for $23,935 (6-1)
- Authorized staff to proceed with option 1 for Mill Road capital work
- Adopted the Fifteenth Report of the Committee of the Whole for 2023
🗳️ How they voted — 2 divided votes
Regular Council Meeting
Council approved an amendment to the Procedural By-Law allowing the public to record video until the Township provides its own recordings. Council also directed staff to send comments on the Lanark County Climate Action Plan first draft to the County of Lanark.
- Approved Procedural By-Law Amendment permitting public video recording
- Adopted the 14th Report of the Committee of the Whole for 2023 (excluding item 'B'4)
- Approved forwarding Council comments on the Lanark County Climate Action Plan first draft to the County of Lanark
- Passed By-Law No. 2023-1871 (Procedural By-Law) through first, second, and third readings
- Received verbal report on the AMO conference as information
- Passed By-Law No. 2023-1872 to confirm proceedings of the August 24th meeting
Committee of the Whole
The Committee of the Whole approved the 2023 Draft Budget and initiated a 14-day public comment period. Council also directed staff to seek grants for a new HVAC system at the Lanark & District Museum.
- Approved 2023 Draft Budget and initiated 14-day public notice period
- Approved forwarding Council comments on the Lanark County Climate Action Plan First Draft to the County of Lanark
- Directed staff to apply for Lanark County Grants to procure an HVAC system for the Lanark & District Museum (Option #1)
- Appointed Councillor Closs to the Lanark Highlands Police Service Board for the 2022-2026 term
- Received presentation from Valley Heartland Community Futures Development Corporation as information
Committee of Adjustment (COA)
The Committee of Adjustment approved a minor variance application for the expansion of a legal non-conforming agricultural use. This allows for the construction of a new milking barn at 5025 Wolf Grove Road, subject to building permits and the submitted site plan.
- Approved expansion of agricultural operation for a new 1870m2 barn at 5025 Wolf Grove Road (Adopted)
Committee of the Whole
The Committee of the Whole approved the procurement of a 2023 backhoe and an update to the Procedural By-Law. Council also directed staff to contact the County of Lanark regarding shared building services.
- Authorized procurement of 2023 Backhoe from JR Brisson for $184,747 excluding HST (CARRIED)
- Approved updated Procedural By-Law Amendment (CARRIED)
- Directed staff to send letter to County of Lanark regarding shared Building services (CARRIED)
- Requested Council feedback on Lanark County Climate Action Plan First Draft by August 15th (CARRIED)
- Accepted 2nd Quarter Building Report for 2023 as information (CARRIED)
- Received Fire Department Second Quarter Report for information (CARRIED)
- Received Council Committee Appointment Updates as information (CARRIED)
Regular Council Meeting
Council authorized the procurement of a 2023 backhoe and the trade-in of two existing units. The board also passed by-laws establishing terms of reference for the Municipal Grants and Recreation Advisory committees.
- Approved procurement of 2023 Backhoe from JR Brisson for $184,747 excluding HST
- Approved trade-in of two existing township units
- Passed By-Law No. 2023-1868 adopting Municipal Grants Committee Terms of Reference
- Passed By-Law No. 2023-1869 adopting Recreation Advisory Committee Terms of Reference
- Adopted the 13th Report of the Committee of the Whole for 2023
Regular Council Meeting
Council authorized several infrastructure contracts, including bridge and culvert replacements. The board also approved 2021 draft financial statements and a new fee schedule for the Lanark and District Community Centre.
- Approved $994,945 contract with Bonnechere Excavating Inc. (BEI) for Clyde Forks Bridge replacement
- Approved $24,389.14 purchase of bulk culverts from Rideau Supply
- Approved $4,000 in-kind support for Highlands North Network SALC program
- Approved Draft Financial Statements for year ending December 31, 2021
- Passed By-Law No. 2023-1865 adopting fees and charges for Lanark and District Community Centre (2023/2024)
- Appointed Deputy Fire Chief/Prevention and Training via By-Law No 2023-1866 (6-1)
- Approved in-principle amendment to Procedural By-Law 2012-1205
🗳️ How they voted — 1 divided vote
Committee of the Whole
The Committee of the Whole approved several infrastructure contracts, including a bridge replacement and bulk culvert purchase. Council also agreed to funding for the Highlands North Network and approved changes to committee terms of reference.
- Authorized agreement with Bonnechere Excavating Inc. for Clyde Forks Bridge replacement for $994,945 (excluding HST)
- Authorized agreement with Rideau Supply for bulk culverts for $24,389.14 (excluding HST)
- Committed $4,000 in-kind support to Highlands North Network for the 2023 SALC program application
- Approved recommended changes to Terms of Reference for Recreation Advisory and Municipal Grants Committees
- Approved Draft Financial Statements for the year ending December 31, 2023
- Approved in-principle amendment to Procedural By-Law 2012-1205
- Directed staff to bring forward a report on developing an Environment Committee
Police Services Board
The board reviewed a speeding report for Watsons Corners and determined the concern was rated low, concluding that the Township speeding policy was followed. The board also discussed a vehicle fire incident at 141 Waddle Creek Rd where OPP staff agreed to follow up on dispatch concerns.
- Approved agenda as amended
- Approved March 15, 2023 meeting minutes
- Received June 15 communications as information
- Determined no further action required for Watsons Corners speeding concern
Regular Council Meeting
Council approved a $157,989 contract for surface treatment on Sheridan Rapids Road and awarded a tender for granular materials for various township roads. A by-law authorizing signing authority on all township bank accounts was passed with a 6-1 vote.
- Awarded Surface Treatment Project for Sheridan Rapids Road to Crain’s Construction for $157,989.00
- Awarded 2023 Tender for Granular Materials for various township roads (option 2)
- Approved By-Law No. 2023-1863 regarding signing authority on all bank accounts (6-1)
- Adopted the 11th Report of the Committee of the Whole for 2023
🗳️ How they voted — 1 divided vote
Committee of the Whole
The Committee of the Whole approved the preliminary design for LHFS Station 3 in McDonalds Corners and authorized several public works contracts. Council also increased community centre fees and updated fireworks restrictions.
- Approved preliminary drawings for new LHFS Station 3 fire station
- Awarded $157,989 surface treatment contract for Sheridan Rapids Road to Crain’s Construction
- Authorized award of '2023 Tender for Granular Materials' for road re-gravelling
- Approved 6.9% fee increase for Lanark & District Community Centre for 2023-2024
- Directed staff to maintain current fireworks restrictions and prohibit flying lanterns
- Authorized $14,200 for survey of Snye Road waste site and proposed CAZ
- Approved May 23, 2023 meeting minutes
Regular Council Meeting
Council approved the 2023 tax rates with a 5-1 vote and appointed a Treasurer. The board also authorized use agreements for 11 community facilities and museums, and extended two road maintenance contracts.
- Set 2023 tax rates (5-1)
- Appointed a Treasurer via By-Law No. 2023-1849
- Extended dust suppression tender to Morris Chemical for $121,680 (excluding HST)
- Extended road-side mowing contract to Lewis Farms for $15,545.25 (excluding HST)
- Approved use agreements for 11 community centers and museums
- Entered into site plan agreement for Pickerel Bay Lodge (File #SP-2020-02)
- Adopted 9th and 10th Reports of the Committee of the Whole for 2023
🗳️ How they voted — 1 divided vote
Committee of the Whole
The Committee of the Whole approved extending contracts for dust suppression and road-side mowing. It also directed staff to implement recommendations from the 2022 Waste Site Monitoring Reports and post the Integrity Commissioner's annual report online.
- Extended dust suppression tender to Morris Chemical for an anticipated $121,680 (CARRIED)
- Authorized road-side mowing contract extension to Lewis Farms for $15,545.25 (CARRIED)
- Directed staff to implement recommendations from 2022 Waste Site Monitoring Reports (CARRIED)
- Directed staff to post the 2022 Integrity Commissioner Annual Report to the website (CARRIED)
- Received 2022 landfill monitoring presentation from EXP Services as information (CARRIED)
- Accepted update to third plow truck procurement report for information (CARRIED)
- Accepted 2023 proposed planned work report for Public Works for information (CARRIED)
- Received Council Committee Appointment Updates as information (CARRIED)