Lanark Highlands public meetings in 2024

Regular Council Meeting

The council will vote on extending the municipal insurance contract with Halpenny Insurance Brokers Ltd. for 2025 and authorize a request for proposals for insurance services. They will also approve accounting support funding from Carole Fuller Professional Corporation at $120 per hour and consider additional budget for 2025. A motion will direct staff to engage Wilkens Health & Safety Solutions for a 12‑month Health and Safety Excellence Program and to negotiate an online safety training system funded by the WSIB rebate. The council will consider a zoning by‑law amendment (By‑Law No. 2024‑1943) to amend Zoning By‑Law No. 2003‑451 (Matusiak).

• Extend municipal insurance contract with Halpenny Insurance Brokers Ltd. for 2025 and issue an RFP for insurance services
• Approve accounting support from Carole Fuller Professional Corporation at $120 per hour, with additional 2025 budget funding
• Engage Wilkens Health & Safety Solutions for a 12‑month Health and Safety Excellence Program starting Dec 2024 and negotiate a safety training system funded by the WSIB rebate
• Consider Zoning By‑Law Amendment No. 2024‑1943 to amend Zoning By‑Law No. 2003‑451 (Matusiak ZA‑2024‑05)
• Confirm By‑Law No. 2024‑1944 to record the council proceedings of the Dec 10 2024 meeting

Committee of the Whole

The Committee of the Whole will adopt the agenda and approve the November 26 minutes. It will consider a motion to fund accounting support from Carole Fuller Professional Corporation at $120 per hour, using 2024 operational savings and adding continued funding to the 2025 draft budget. Additional items include a report on the Deputy Fire Chief vacancy and a proposal to engage Wilkens Health & Safety Solutions for the township’s Health and Safety Excellence Program.

• Adopt agenda as presented
• Approve November 26, 2024 meeting minutes
• Approve $120‑per‑hour accounting support contract with Carole Fuller Professional Corporation, funded from 2024 savings and included in 2025 budget
• Engage Wilkens Health & Safety Solutions as WSIB provider for a 12‑month Health and Safety Excellence Program starting Dec 2024
• Accept Deputy Fire Chief vacancy report; defer hiring of Training Coordinator and Fire Prevention Officer to 2025 budget

Committee of the Whole

The Committee of the Whole will adopt the agenda and approve the minutes from the November 12 meeting. It will consider several reports and motions, including authorizing a $24,380 contract with CM3 Environmental Inc. for consulting on the township’s Asset Retirement Obligations, approving a policy on council meeting recording and retention, and directing per‑hour pricing for brushing and ditching operations. All motions will be forwarded to the Council meeting on 26 November 2024.

• Approve $24,380 contract to CM3 Environmental Inc. for Asset Retirement Obligations consulting
• Approve Council Meeting Recording and Retention Policy (Policy AD‑07)
• Direct staff to use per‑hour pricing for brushing and ditching operations
• Adopt the meeting agenda as presented
• Approve minutes of the November 12 Committee of the Whole meeting

Regular Council Meeting

The Lanark Highlands Council will consider motions to award a $24,380 consulting contract to CM3 Environmental Inc. for Asset Retirement Obligations support. It will also discuss per‑hour pricing for brushing and ditching operations and adopt three by‑laws covering land sale policy, an interim tax levy for 2025, and borrowing authority for 2025. Additional items include a county update and confirmation of the meeting proceedings.

• Award contract to CM3 Environmental Inc. for $24,380 (excluding HST) for ARO consulting
• Authorize per‑hour pricing and use of multiple contractors for brushing and ditching operations
• Adopt By‑law No. 2024-1939 establishing a Sale and Disposition of Land policy
• Adopt By‑law No. 2024-1940 establishing an Interim Tax Levy for 2025
• Adopt By‑law No. 2024-1941 authorizing borrowing of money for 2025 expenses

Committee of the Whole

The Committee of the Whole will adopt the agenda and approve the October 22 minutes before hearing a series of presentations and communications. It will consider several reports, including a zoning by‑law amendment for 260 Sugarbush Way, a road‑allowance closure in Burnell, an extension of the municipal insurance contract, and the sale of Blue Box containers. The body will also discuss a Blue Box material pick‑up agreement and other administrative items.

• Zoning By‑law Amendment ZA‑2024‑05 for Lot 16 & 17, Concession 2 (260 Sugarbush Way) changing from Rural (RU) to Rural‑Exception (RU‑x) zone
• Road allowance closure of approximately 582 m between Lot 16 Concession 3 and Concession 4 in Burnell
• Extension of the municipal insurance contract with Halpenny Insurance Brokers Ltd. for 2025 and authorization to issue an RFP for insurance services
• Sale of six Township‑owned Blue Box container roll‑off bins to Miller Waste for $30,000 plus applicable taxes
• Agreement with Emterra to collect and process Blue Box material from in‑eligible sources in Lanark Village for $5,678 (incl. HST)

Lanark Highlands Waste Committee

The agenda consists of procedural boilerplate. The committee will review planned actions and approve minutes from the October 4, 2024 meeting.

• Approval of October 4, 2024 meeting minutes
• Discussion of planned actions from the LHWC

Regular Council Meeting

Lanark Highlands Council will discuss the sale of municipal equipment and waste management contracts. The body is also considering a personnel change in the Public Works Department and the appointment of a new Treasurer.

• Sale of six Township Owned BlueBox Container Roll Off Bins to Miller Waste for $30,000 plus taxes
• Agreement with Emterra for 2025 curb side pick up of Blue Box materials in Lanark Village for $5,678
• By-Law No. 2024-1937 to appoint Rhonda Whitmarsh as Treasurer
• Proposal to change the full time Public Works Technologist position to a Public Works Operations Supervisor position
• Declaration of the Clyde River Park playground structure as surplus for sale

Regular Council Meeting

The council will consider a motion of support for Lanark Highlands Ball’s application to the Jays Care Foundation’s Field of Dreams program, which seeks funding to enhance the Clyde Memorial Baseball Diamond with a new boardwalk. The meeting also includes adoption of a procedural by‑law governing council and committee proceedings, a motion directing staff to inform group purchasers of the township’s procurement policy, and approval of the agenda, minutes, and other routine items.

• Motion of Support – Jays Care 2025 Field of Dreams Application for Clyde Memorial Baseball Diamond
• Group Procurement Process 2024 – directive to notify group purchasers of procurement policy
• Proposed By‑Law No 2024‑1935 – Procedural By‑Law for council and committee order
• By‑Law No 2024‑1936 – Confirmation of council proceedings on 22 October 2024
• Approval of agenda, council minutes, and Committee of the Whole report

Committee of the Whole

The Committee of the Whole will discuss extending waste collection services and providing a motion of support for a baseball field funding application. The body will also review third-quarter reports for building and public works and receive updates on the Sheridan Rapids Bridge replacement.

• Proposed $53,496.67 contract extension with Emterra Environmental for Lanark Village waste curb side collection
• Motion of support for Lanark Highlands Ball's 2025 Blue Jays Field of Dreams application for Clyde Memorial Baseball Diamond
• Proposed 14-day Notice of Intent for the 2024 Group Procurement Process
• Sheridan Rapids Bridge Replacement Project design update
• Third Quarter Building and Public Works reports

Special Council Meeting

The Special Council Meeting consists primarily of procedural items and a closed session. Council will meet in camera to discuss personal matters regarding an identifiable individual.

• Closed session to discuss personal matters under 239 2(b)
• By-Law No. 2024-1934 to confirm proceedings of the October 17, 2024 meeting

Recreation Advisory Committee

The Recreation Advisory Committee will consider updates on the Community Sport and Recreation Infrastructure Fund application, the Clyde Park dugout, Blue Jays Field of Dreams funding, the Frosty Fling event, and local tennis courts. The meeting also includes a review of the task list and routine business items. No specific motions or approvals beyond the standard agenda items are detailed.

• Community Sport and Recreation Infrastructure Fund Application Update
• Clyde Park Dugout Update
• Blue Jays Field of Dreams Funding
• Frosty Fling Update
• Tennis Courts

Regular Council Meeting

The Lanark Highlands Council will consider and vote on several items, including adopting the agenda and September 24 minutes, and adopting the 15th Committee of the Whole report. A key decision is the approval of a Winter Maintenance Material tender for stone dust and screened sand at three depots, with a total cost of $157,123. The council will also pass two by‑laws appointing members to the CEMC and an acting treasurer, receive a County of Lanark update, and appoint a council representative to the IDEA Committee. A closed‑session will be held to discuss labour‑relations matters under the Municipal Act.

• Winter Maintenance Material Tender – Stone Dust $92,805 (Middleville Depot), Screened Sand $47,318 (McDonalds Corners Depot), Screened Sand $17,000 (Joe’s Lake Depot)
• By‑Law No. 2024‑1931 – appoint Stephen Rothwell as CEMC member and alternates Suzanne Charbonneau‑Dent and Nicole Guthrie
• By‑Law No. 2024‑1932 – appoint Donna Schonauer as Acting Treasurer
• Appointment of a council representative to the IDEA Committee
• Closed‑session to discuss labour‑relations matters under section 239(2)(d) of the Municipal Act

Committee of the Whole

The Committee of the Whole will consider routine business including adoption of the agenda and approval of the September 24 minutes. It will vote on three consent applications (B24-105, B24-106, B24-107) submitted by 1126432 Ontario Inc. The meeting also includes motions to appoint a Community Emergency Management Coordinator and an Acting Treasurer, adopt a procurement policy and an employee code of conduct, and award a winter‑maintenance material contract totaling $157,123 for stone dust and screened sand.

• Consent applications B24-105, B24-106, B24-107 (1126432 Ontario Inc.) – approval subject to conditions
• Appointment of Stephen Rothwell as Community Emergency Management Coordinator and alternates; repeal By‑law 2018‑1523 and adopt By‑law 2024‑1931
• Award of Winter Maintenance Material tender to Arnott Brothers Construction: Stone Dust $92,805 (Middleville Depot), Screened Sand $47,318 (McDonalds Corners Depot) and $17,000 (Joe’s Lake Depot)
• Adoption of Updated Procurement Policy and repeal of By‑law 2006‑721 (future adoption)
• Appointment of Donna Schonauer as Acting Treasurer; by‑law to be presented at Council

Lanark Highlands Waste Committee

The Lanark Highlands Waste Committee is meeting to elect a Chair, Vice Chair, and Clerk. The committee will also discuss the Waste Master Plan with C. Kean.

• Elections for Chair, Vice Chair, and Clerk
• Discussion on Waste Master Plan (C. Kean)

Public Meeting

The Lanark Highlands Council will hold a public meeting to hear application ZA‑2024‑05 for a Zoning By‑Law Amendment submitted by Matusiak. A planning consultant will present a brief file review, followed by comments from the applicant and any oral or written submissions from the public. After the hearing, the Committee of the Whole and Council will decide whether to pass the amendment.

• Zoning By‑Law Amendment ZA‑2024‑05 (Matusiak) to be considered
• Planning consultant Forbes Symon will give a file review
• Applicant will present comments on the proposed amendment
• Public may make oral or written submissions at the meeting
• Council will vote on the amendment after the Committee of the Whole

Regular Council Meeting

The Council will meet to review the 14th Report of the Committee of the Whole and receive updates from the County of Lanark. The meeting includes a closed session to discuss human resources matters regarding an identifiable individual.

• County of Lanark update regarding the Blakeney Bridge Closure 2025
• Adoption of the 14th Report of the Committee of the Whole from September 10, 2024
• Closed session regarding personal matters about an identifiable individual
• Confirmation of proceedings via By-Law No. 2024-1930

Committee of the Whole

The Committee of the Whole will consider several approvals, including the 2024 Fire Protection Agreement for Automatic Aid with the Municipality of Mississippi Mills. It will also review a tender to award McKay Sheet Metal and Roofing $22,777.75 for a new roof section at the Middleville Museum, and a set of procedural by‑law amendments. Additional items include authorizing the Blue Box depot‑operations “opt‑in” with Circular Materials and directing staff to apply for Community Sport and Recreation Infrastructure Fund grants.

• Approve the 2024 Fire Protection Agreement for Automatic Aid with the Municipality of Mississippi Mills
• Award Tender PR‑2024‑13 to McKay Sheet Metal and Roofing to install a new roof section at the Middleville Museum for $22,777.75
• Repeal and replace Procedural By‑Law 2023‑1871 as outlined in Report COR‑2024‑04
• Authorize staff to “opt in” for Depot Operations and sign the final agreement with Circular Materials for the Blue Box transition
• Direct staff to submit applications for Stream 1 and Stream 2 of the Community Sport and Recreation Infrastructure Fund to support repairs and revitalization projects

Recreation Advisory Committee

The Recreation Advisory Committee will meet on September 18, 2024 to consider several items related to community recreation. Items include a post‑season report for the Lanark Highlands Ball, a review of user‑group agreements for facility rentals, an update on the Clyde Park dugouts, a contract update for village and hamlet signage, and a status report on the 2024 Frosty Fling event. The committee will also receive a promotional flyer update and review a task list.

• Lanark Highlands Ball – Post Season Report
• Review of User Group Agreements for Facility Rentals
• Status of Clyde Park Dugouts
• Village and Hamlet Sign Contract Update
• Frosty Fling 2024 Update

Regular Council Meeting

The Lanark Highlands Council is meeting to decide on engineering services for bridge replacement and playground improvements. The body will also vote on appointments for the Clerk and Waste Committee.

• Proposed $223,600 contract with Safe Roads Engineering for Sheridan Rapids Bridges Replacement
• Proposed sole sourcing of a playground structure for Clyde River Park
• By-Law No. 2024-1927 to appoint Nicole Guthrie as Clerk
• By-Law No. 2024-1928 to appoint members to the Lanark Highlands Waste Committee

Committee of the Whole

The Committee of the Whole will adopt the agenda, approve the August 27 minutes, and receive several reports for information. It will consider motions to authorize a $223,600 agreement with Safe Roads Engineering for the Sheridan Rapids Bridges Replacement and to waive procurement rules to sole‑source the Clyde River Park playground structure. Additional items include extending the bulk highway salt contract with Cargill Salt and other service contracts.

• Award engineering services for Sheridan Rapids Bridges Replacement – $223,600
• Extend bulk highway salt contract with Cargill Salt – $106.83 per tonne for 2024‑2026
• Sole‑source procurement of Clyde River Park playground structure (waiver of Section 4.b of Procurement By‑law 2006‑721)
• Award fire truck pumper tender under RFP FIR‑2024‑02
• Supply and delivery of road sand to Lakeland Lane – motion to select option

Regular Council Meeting

The Lanark Highlands Council is meeting to award tenders for municipal infrastructure and adopt a new complaint policy. The body will also discuss property acquisitions and dispositions in closed session.

• Tender #PR 2024-09 for a 48-KW backup generator at the municipal office to JMM Electric for $42,500 (excluding HST)
• By-Law No. 2024-1925 to adopt a Complaint Policy
• Roof tender for Recreation Garage Depot 7 to Suretop Roofing and Renovation Inc. for $37,000 (excluding HST)
• Closed session discussion on the purchase of property for Lanark and District Community Centre
• Closed session discussion on the disposition of municipal property in Hopetown

Committee of the Whole

The Committee of the Whole will adopt the agenda and approve minutes from the August 13 meeting. It will consider a tender to supply and install a 48‑kW backup generator with automatic transfer switch and propane hookup at the municipal office for $42,500.00 (excluding HST) to JMM Electric, and a request to close and sell a 223‑metre portion of the Spelliscy road allowance. Additional items include communications from other municipalities, board appointment updates, and routine notices.

• Award tender #PR 2024-09 to JMM Electric for a 48‑kW backup generator at the municipal office for $42,500.00 (excluding HST)
• Direct staff to proceed with closing a 223 m portion of the Spelliscy road allowance between Lot 18 Concession 3 and Concession 4 and prepare a surplus property report
• Receive communications from Red Rock, Cambridge, Lanark County Situation Table, Quinte‑West, Terrance Bay, Ministry for Seniors, Stirling‑Rawdon, Nairn and Hyman, and Sinclair
• Provide updates on council and committee appointments to various boards and committees
• Approve agenda and minutes from the previous Committee of the Whole meeting

Recreation Advisory Committee

The Recreation Advisory Committee will adopt minutes from June 18, 2023, and approve the agenda. It will discuss several items including ice rental rates for 2024‑2025, a grant for dugout replacements, a donation for a play structure, and low attendance at Saturday public skate sessions. A motion is proposed to discontinue the Saturday skate times and make the ice available for rental. Additional topics include snow plowing at community halls, a community sport and recreation infrastructure fund, and updates on the Frosty Fling event and ActiveNet booking system.

• 2024‑2025 Ice Rental Rates
• OTF Grant – Dugout Replacements
• Civitan Club Donation – Procurement of Play Structure
• Discontinuation of Saturday public skate times and conversion to rental ice time
• Community Sport and Recreation Infrastructure Fund

Committee of the Whole

The Committee of the Whole will discuss municipal administration updates, including a new complaint policy and the trial of livestreaming meetings on YouTube. The body is also reviewing quarterly reports for building and fire services and a consent application for Radmore.

• Proposed $50,000 from Administration Building Reserve for flooring, window coverings, and window frame mold remediation
• Approval of a new Complaint Policy
• Consent application B24/042 (Radmore)
• Authorization for GPS units for Public Works and Parks and Recreational fleets via Ram Tracking
• Donation from Lanark and District Civitan Club for a playstructure at Clyde Beach

Regular Council Meeting

Lanark Highlands Council is meeting to discuss funding for municipal building repairs and the Middleville Museum roof. The body is also reviewing an Ombudsman's report and appointing a new CAO Deputy Clerk.

• Proposed $50,000 from Administration Building Reserve for flooring, window coverings, and window frame mold remediation
• Proposed $30,000 upset limit from general building reserves for Middleville Museum roof replacement
• Purchase of GPS units for Public Works and Parks and Recreational fleets via Ram Tracking
• By-Law No. 2024-1921 to appoint Suzanne Charbonneau-Dent as CAO and Deputy Clerk
• By-Law No. 2024-1922 to establish and regulate the fire service

Special Council Meeting

This special meeting includes a closed session regarding Parks & Recreation staffing. The agenda also includes the confirmation of By-Law 2024-1920.

• Closed session regarding Parks & Recreation staffing
• Confirmation of By-Law 2024-1920

Committee of the Whole

The Committee of the Whole is reviewing several municipal reports and tenders. Key items include upgrades to the Lanark & District Community Centre and updates to the fire service by-law.

• $63,955.55 tender for LDCC puck boards and gates
• Proposed firefighter class pay structure and regulating by-law
• Renewal of 10-year Canada Community Building Fund agreement
• Road closure request for part of Unopened Road Allowance (Hardy)
• Courtesy crosswalks at George Street intersections

Regular Council Meeting

The Lanark Highlands Council will review a contract for community centre improvements and a road closure procedure. The agenda also includes discussions regarding the Community Building Fund and several items for closed session, including staff recruitment and property disposition.

• Award tender #PR 2004-06 to Welmar Recreation Products Inc. for $63,955.55 for community centre upgrades
• Direction to staff to proceed with road closure procedures for Hardy
• Adoption of By-Law No. 2024-1918 regarding the Community Building Fund agreement
• Closed session discussion on CAO recruitment
• Closed session discussion on property disposition at Firehall Crescent

Recreation Advisory Committee

The provided text contains only procedural boilerplate from the meeting management software and does not list any topics, decisions, or discussion items.

Special Council Meeting

Lanark Highlands Council will meet for a special session to discuss human resources matters regarding the recruitment of a CAO and Deputy Clerk. The agenda also includes the confirmation of By-Law 2024-1917.

• Closed session discussion regarding CAO/Deputy Clerk recruitment
• Confirmation of By-Law 2024-1917

Committee of the Whole

The Committee will review a proposal to close the Watsons Corners Transfer Site with an estimated $8,600 cost for a closure plan. Members will also consider approving the 2024-2028 Multi-Year Accessibility Plan and receive a presentation on land conservation.

• Approval of the 2024-2028 Multi-Year Accessibility Plan
• Proposed $8,600 closure plan for Watsons Corners Transfer Site
• MVCA Land Conservation Strategy presentation
• Updates to various Council and Committee appointments

Regular Council Meeting

The Lanark Highlands Council will review a zoning by-law amendment and adopt the ninth Committee of the Whole report from May 28, 2024. The agenda also includes receiving a letter from the Ombudsman of Ontario regarding a closed meeting complaint.

• By-Law No. 2024-1915 to amend Zoning By-Law No. 2003-451 (Smith ZA-2024-04)
• Adoption of the 9th Committee of the Whole Report for May 28, 2024
• Ombudsman of Ontario letter regarding a Closed Meeting Complaint
• Closed session on labour relations and human resources