Lions Bay public meetings in 2025

Climate Action Committee

The Climate Action Committee will adopt its agenda and approve the minutes from the November 25, 2025 meeting. Members will discuss possible uses of BC Recycling Revenue Funds. They will consider a grant opportunity for electrifying the municipal vehicle fleet, and a collaboration with Simon Fraser University to produce a natural asset inventory.

• Adopt agenda for the December 22 meeting
• Approve Climate Action Committee minutes from November 25, 2025
• Discuss next steps for BC Recycling Revenue Funds
• Review draft report on a grant for municipal fleet electrification (Council-2025-025)
• Review draft report on a SFU collaboration for a natural asset inventory (Council-2025-026)

The Climate Action Committee adopted its agenda and approved the November 25 minutes, both by consensus. It approved the draft report on the municipal fleet electrification grant, adding language on technologies and budget and removing “up to” wording. It also approved the draft report on a Simon Fraser University natural‑asset inventory, adding kelp, eelgrass and Alberta Creek and directing staff to negotiate an agreement. No other substantive actions were taken.

• Adopted agenda (consensus)
• Approved November 25, 2025 minutes (consensus)
• Approved Grant Opportunity for Municipal Fleet Electrification report with amendments (consensus)
• Approved SFU Natural Asset Inventory draft report with amendments (consensus)

Trees, Views and Landscapes Committee

The Trees, Views, and Landscapes Committee is meeting to discuss and recommend the approval of three specific tree cutting permits. The committee will conduct on-site visits to the properties involved.

• Tree Application No. 137 - 135 Oceanview Road
• Tree Application No. 138 - 220 Isleview Place
• Tree Application No. 136 - 45 Periwinkle Place

Special Meeting of Council

The council will vote to close part of the meeting to the public. The closed portion will address personnel issues and potential litigation, as allowed under sections c and g of the Community Charter. The agenda will be adopted and the meeting will be adjourned.

• Closure of Council Meeting (closed portion for personnel and legal matters)
• Adoption of Agenda
• Adjournment of Meeting

The special council meeting on December 17, 2025 did not achieve quorum after a 15‑minute wait, and therefore no formal meeting took place. As a result, no substantive decisions, approvals, or votes were recorded. The meeting was formally adjourned.

• Adjourned meeting due to lack of quorum

Council Meeting

The council will grant a third reading of Building Bylaw No. 649, 2025. It will adopt Fees Bylaw No. 497, 2016, Amendment Bylaw No. 656, 2025, and approve Development Variance Permit No. DVP 25‑04 to raise the maximum flat‑roof height from 7.5 m to 8.7 m at 242 Panorama Place. The council will also endorse the BEARCART optional approach for solid‑waste collection and direct staff to propose a uniform 700 m² minimum parcel size for the RS‑1 zone.

• Third reading of Building Bylaw No. 649, 2025
• Adoption of Fees Bylaw No. 497, 2016, Amendment Bylaw No. 656, 2025
• Approval of Development Variance Permit DVP 25‑04 to increase roof height to 8.7 m at 242 Panorama Place
• Endorsement of BEARCART optional approach for solid‑waste collection
• Direction to staff to amend Zoning Bylaw to set a 700 m² minimum parcel size in the RS‑1 zone

The council closed part of the meeting to the public under Community Charter sections g and k. In the open session they adopted the agenda, approved prior minutes, referred the draft Building Bylaw to staff, adopted the Fees Bylaw amendment, approved a development variance permit for 242 Panorama Place, rejected the bearcart waste approach, and directed staff to amend the zoning bylaw to set a 700 m² minimum parcel size in the RS‑1 zone.

• Closed meeting to public under Community Charter sections g and k (carried)
• Adopted agenda (carried)
• Approved prior minutes (carried)
• Referred draft Building Bylaw No. 649 to staff (carried)
• Adopted Fees Bylaw amendment (carried)
• Approved Development Variance Permit No. DVP 25-04 for 242 Panorama Place (carried)
• Defeated Bearcart optional waste approach (2‑2)
• Approved zoning parcel size amendment to 700 m² in RS‑1 zone (3‑1)

Council Meeting

The Lions Bay Council will vote to adopt two amendments to Zoning and Development Bylaw No. 520, 2017—Amendment Bylaw No. 641, 2025 for short‑term rentals and Amendment Bylaw No. 650, 2025 for setbacks. The council will also grant a third reading to the 2026‑2030 Five Year Financial Plan Bylaw No. 655, 2025 and read the Fees Bylaw No. 497, 2016 Amendment No. 656, 2025 for the first, second and third times. Staff will be directed to initiate an Active Transportation Network Plan and to seek TransLink cost‑sharing contributions. The 2025‑2026 Council Strategic Priorities Plan will be adopted.

• Adopt Zoning and Development Bylaw No. 520, 2017 – Amendment Bylaw No. 641, 2025 (short‑term rentals)
• Adopt Zoning and Development Bylaw No. 520, 2017 – Amendment Bylaw No. 650, 2025 (setbacks)
• Third reading of 2026‑2030 Five Year Financial Plan Bylaw No. 655, 2025
• Read Fees Bylaw No. 497, 2016 – Amendment Bylaw No. 656, 2025 first, second and third times
• Direct staff to develop Active Transportation Network Plan and apply for TransLink funding

Council approved several key items, including the adoption of the Short‑Term Rental amendment to Zoning and Development Bylaw No. 520 (bylaw 641) with a 4‑to‑1 vote, and the adoption of the Setbacks amendment (bylaw 650). The 2026‑2030 Five‑Year Financial Plan Bylaw received its third reading, and staff were directed to develop a plan for using Ministry of Housing grant funds and to initiate an Active Transportation Network Plan with TransLink funding. Additional actions included scheduling a Committee of Whole to discuss fleet electrification, adopting the Council Strategic Priorities Plan, and approving a 30‑day rolling review of closed‑session minutes for public release.

• Adopted Zoning and Development Bylaw No. 520 Amendment Bylaw No. 641 (Short‑Term Rentals) – carried (4‑1)
• Adopted Zoning and Development Bylaw No. 520 Amendment Bylaw No. 650 (Setbacks) – carried
• Granted third reading to 2026‑2030 Five Year Financial Plan Bylaw No. 655 – carried
• Directed staff to create a plan for using Ministry of Housing grant funds at a Committee of Whole in Jan 2026 – carried
• Scheduled a Committee of Whole in 2026 to discuss municipal fleet electrification – carried
• Adopted 2025‑2026 Council Strategic Priorities Plan – carried
• Directed staff to initiate Active Transportation Network Plan and apply for TransLink cost‑sharing contribution – carried
• Approved 30‑day rolling review of closed‑session minutes for public release – carried (3‑2)

Climate Action Committee

The Climate Action Committee will adopt its agenda, approve the October 28 minutes, and discuss several unfinished items, including allocation of LGCAP funds, the FIREUP project, electric‑vehicle enforcement vehicle recommendations, and uses for BC Recycling revenue. In new business, the committee will present its budget recommendations for 2026 to Council and provide updates on a marine‑refuge letter, grant opportunities for fleet electrification, and the annual report.

• Discussion of allocation of remaining LGCAP funds (item 5.1)
• Update on the FIREUP Project (item 5.2)
• Draft recommendations for a used EV enforcement vehicle for the 2026 budget (item 5.3)
• Exploration of additional uses for BC Recycling revenue (item 5.4)
• Recommendations to Council for the Climate Action Committee 2026 budget (item 8.1)

The committee adopted the meeting agenda with an amendment moving Item 8.2 to 3.1. The minutes from the previous meeting were approved. The Annual Report was approved with adjustments. The meeting was then adjourned.

• Agenda adopted as amended (Item 8.2 moved to 3.1) – carried
• Minutes of 25/10/28 Climate Action Committee meeting approved – carried
• Annual Report approved with discussed adjustments – carried
• Meeting adjourned – carried

Special Meeting of Council

The Council is holding a special meeting with a proposal to close the session to the public. The closed portion is intended for discussions regarding strategic planning and labour or employee relations.

• Proposed closed session for strategic planning
• Proposed closed session for labour or other employee relations

The council moved and seconded a motion to close the special meeting under the Community Charter, citing labour and employee relations matters. The motion was carried. The agenda was adopted and the meeting was adjourned.

• Closed meeting to public (motion carried)
• Adopted agenda (motion carried)
• Adjourned meeting (motion carried)

Council Meeting

The Lions Bay Council will consider several bylaw readings, including setbacks, short‑term rentals, building standards and subdivision servicing. It will adopt the 2026‑2030 Five Year Financial Plan Bylaw on first and second reading. Additional decisions include a tree cutting permit, a development variance for 210 Lions Bay Avenue, and the 2026 council meeting calendar.

• Third reading of Zoning and Development Bylaw Amendment No. 650 (setbacks)
• Third reading of Zoning and Development Bylaw Amendment No. 641 (short‑term rentals)
• Second and third reading of Building Bylaw No. 649
• Adoption of Subdivision Servicing Bylaw No. 651
• First and second reading of 2026‑2030 Five Year Financial Plan Bylaw No. 632

The council granted third reading to the short‑term rental amendment (4‑1) and approved the setbacks amendment to the zoning bylaw. It also adopted the Subdivision Servicing Bylaw, approved a tree‑cutting permit and a development variance permit, and authorized a letter to the Department of Fisheries and Oceans on the proposed marine refuge.

• Approved Zoning and Development Bylaw No.520 Amendment No.641 (Short Term Rentals) – third reading (4‑1) (carried)
• Granted third reading to Zoning and Development Bylaw No.520 Amendment No.650 (Setbacks) (carried)
• Adopted Subdivision Servicing Bylaw No.651, 2025 (carried)
• Approved Tree Cutting Permit Application No.135 (carried)
• Approved Development Variance Permit No. DVP 25‑03 for 210 Lions Bay Avenue (carried)
• Authorized letter to Department of Fisheries and Oceans on Glass Sponge and Rock Cod Refuge (carried)
• Granted first and second reading to 2026‑2030 Five Year Financial Plan Bylaw No.655, 2025 (carried)
• Adopted 2026 Council Meeting Calendar (carried)

Committee of the Whole

The Committee of the Whole will review the 2026-2030 Five Year Financial Plan bylaw and draft budget documents for Council's approval. The meeting will also include the adoption of the agenda and the approval of prior meeting minutes.

• Review 2026-2030 Five Year Financial Plan bylaw
• Review 2026-2030 5 yr Plan
• Review Consolidated budget documents
• Adopt agenda for November 13, 2025
• Approve Committee of the Whole Meeting Minutes of November 6, 2025

The council adopted the November 13 agenda, approved the Committee of the Whole minutes from November 6, and adjourned the meeting. An action item was assigned for the Deputy Corporate Officer to send invitations for December meetings. No other business was taken.

• Adopted agenda (carried)
• Approved November 6 minutes (carried)
• Adjourned meeting (carried)

Special Meeting of Council

Council will discuss a revised letter to the Department of Fisheries and Oceans concerning a proposed marine refuge that would alter fishery restrictions for Glass Sponge Reefs and Rockfish Conservation Areas off Lions Bay. The meeting is scheduled for Thursday, November 13, 2025.

• Discussion of proposed DFO Lions Bay Marine Refuge
• Approval of Special Meeting of Council minutes from November 10, 2025
• Climate Action Committee recommendations on marine reserve

Special Meeting of Council

The council will discuss the Climate Action Committee's recommendations on a proposed Department of Fisheries and Oceans (DFO) marine reserve off Lions Bay. The proposal would alter existing fishery restrictions for Glass Sponge Reefs (GSRs) and Rockfish Conservation Areas (RCAs). Materials include a briefing PDF, an information package, and a draft letter to DFO. The item is listed under Unfinished Business and is marked for decision.

• Review Climate Action Committee briefing on the proposed DFO Lions Bay Marine Reserve
• Consider draft letter to the Department of Fisheries and Oceans
• Assess changes to fishery restrictions for Glass Sponge Reefs (GSRs) and Rockfish Conservation Areas (RCAs)

The council adopted the meeting agenda after a motion by Councillor Abbott and a second by Councillor Broughton. The meeting was then adjourned following a motion and second by the same councillors. No other substantive decisions were made.

• Adopted agenda (motion by Abbott, seconded by Broughton)
• Adjourned meeting (motion by Abbott, seconded by Broughton)

Committee of the Whole

The Committee of the Whole will meet to discuss and approve revised departmental and capital budgets. Additionally, the body will receive an informational overview regarding the regulatory framework for cottages under the Zoning Bylaw.

• Review and approval of revised departmental and capital budgets
• Informational report on Zoning Bylaw and cottages regulatory framework

The council adopted the meeting agenda and approved the minutes from the October 23, 2025 Committee of the Whole. Council agreed to allocate $20,000 for a visioning session as the first step in the new Official Community Plan. An action item created a placeholder budget for updating outdated bylaws. No other formal resolutions were passed.

• Agenda adopted (no vote tally recorded)
• October 23, 2025 Committee minutes approved (no vote tally recorded)
• Allocated $20,000 for OCP visioning session (no vote tally recorded)
• Created placeholder budget for bylaw updates (no vote tally recorded)

Trees, Views and Landscapes Committee

The Trees, Views, and Landscapes Committee is meeting to consider a tree cutting permit application. The committee will decide whether to recommend approval of the application to Council.

• Tree Application No. 135 for 405 Bayview Road

Council Meeting

The Lions Bay Council will decide whether to adopt the Climate Action Committee's Option 2, replacing the Bylaw Enforcement Officer and public works F150 trucks with electric vehicles and installing charging infrastructure, with costs funded from the Local Government Climate Action Program. The council will also endorse the 2025 municipal office Christmas closure dates (Dec 22‑24, Dec 29‑31, 2025 and Jan 2, 2026). Additional items include Infrastructure Committee budget recommendations for pH adjustment, SCADA upgrades and a $20,000 allocation to update the 2005 Piteau Report, and adoption of the BC Ombudsperson’s recommendation for a 30‑day rolling review of closed‑session materials.

• Approve Climate Action Committee Option 2 to replace Bylaw Enforcement Officer and public works F150 vehicles with electric models and provide charging infrastructure
• Fund the vehicle replacement costs from the Local Government Climate Action Program
• Endorse the 2025 Municipal Office Christmas Closure for Dec 22‑24, Dec 29‑31, 2025 and Jan 2, 2026
• Approve Infrastructure Committee recommendations 8.B (pH adjustment), 8.D (SCADA) and allocate $20,000 to update the 2005 Piteau Report
• Adopt BC Ombudsperson’s recommendation for a 30‑day rolling review of closed‑session minutes and reports

The council approved the third reading of Subdivision Servicing Bylaw No. 651, 2025. It also adopted the municipal office Christmas closure schedule with four staff holiday days, and affirmed that council meetings take precedence over advisory committee meetings. Additional actions included directing staff to seek an extension on the proposed marine refuge, approving several infrastructure recommendations, and appointing Councillor Ron McLaughlin to the Emergency Program Committee.

• Granted third reading to Subdivision Servicing Bylaw No. 651, 2025 (carried)
• Endorsed 2025 Municipal Office Christmas Closure and four staff holiday days (carried)
• Affirmed council meetings take precedence over advisory committee meetings (carried)
• Directed staff to seek extension from DFO on Proposed Marine Refuge; if denied, call special meeting before Nov 14 (carried)
• Approved Infrastructure Committee recommendation 8.B (pH adjustment) (carried)
• Approved Infrastructure Committee recommendation 8.D (SCADA) (carried)
• Approved $20,000 allocation to update the Piteau Report (2005) (carried)
• Appointed Councillor Ron McLaughlin as second councillor on Emergency Program Committee (carried)

Climate Action Committee

The Climate Action Committee will review the FIREUP project financial summary, consider budget requirements for 2026, and discuss the Green Municipal Fund Climate Ready Plans grant. It will also receive reports from the Howe Sound Community Forum, the Union of BC Municipalities conference, and a Climate Action Guidebook. No formal resolutions are listed.

• FIREUP Project Update – revenue and expense summary (for information)
• 2026 Committee Budget Requirements – discussion and recommendation
• Green Municipal Fund: Climate Ready Plans and Processes Grant – discussion and recommendation
• Howe Sound Community Forum report (Oct 3, 2025) – information and discussion
• Union of BC Municipalities post‑conference report – information

Committee of the Whole

The Committee of the Whole will meet to discuss departmental operating budgets, capital and operation supplementals, and utilities. The body will also review draft building and garbage collection bylaws.

• Budget Meeting #3 regarding Operating Budgets, Capital and Operation Supplementals, and Utilities
• Discussion on Building Bylaw No. 649, 2025
• Discussion on Garbage and Recycling Collection Bylaw No. 455, 2013, Amendment Bylaw 652, 2025
• Information report on the Development Variance Permit process

The council adopted the agenda, approved minutes from the October 16 meeting, and approved a 5% wastewater rate increase. It also approved a $200,000 PH Adjustment project, a $50,000 well‑water testing study, and reallocated $100,000 for bylaw updates. Additional actions include transferring the bylaw‑enforcement truck to Public Works, deferring the all‑hazards risk assessment, and increasing the 2026 general election expense.

• Approved 5% wastewater rate increase
• Approved 5% sewer tax increase
• Approved transfer of Bylaw Enforcement truck to Public Works
• Approved PH Adjustment project (Project ALPHA) $200,000
• Approved $50,000 feasibility study for well water testing
• Approved $100,000 allocation for bylaw updates (down from $175,000)
• Deferred all‑hazards risk assessment for further discussion
• Approved increase in general election expense for 2026 election budget

Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

Special Meeting of Council

The council will consider a recommendation to close a portion of the meeting to the public because of personnel matters covered by the Community Charter. After the closed session, the council will report on that portion and adopt the agenda. The meeting will then proceed with standard items and conclude with adjournment.

• Recommendation to close the meeting to the public for personnel matters under the Community Charter.
• Recommendation to adopt the agenda for October 22, 2025.
• Recommendation to adjourn the council meeting.

Council Meeting

The Lions Bay Council will consider a closed portion on staffing and legal matters under the Community Charter. It will receive a $100,000 joint gift from Kim Mailey, Victoria Rogers, and Blink49 Productions. The council will vote to approve the third reading of Subdivision Servicing Bylaw No. 651, 2025, and adopt the meeting agenda and several prior meeting minutes.

• Third reading approval of Subdivision Servicing Bylaw No. 651, 2025
• $100,000 joint gift to the municipality from Kim Mailey, Victoria Rogers, and Blink49 Productions
• Closed portion of meeting on staffing and legal matters (Community Charter sections c and g)
• Adoption of the October 21, 2025 agenda
• Approval of minutes from September 2, September 11, September 16, September 18, and October 7, 2025

The council closed the meeting to the public for labour and litigation matters and adopted the agenda with several additions and deletions. It approved the minutes from prior meetings, updated the fire danger rating sign to "Low", and approved the 2024 Statement of Financial Information Report. The third reading of Subdivision Servicing Bylaw No. 651, 2025 was defeated (2‑3). A beach‑access request was referred to staff for follow‑up.

• Closed meeting to public under Community Charter sections c & g (carried)
• Adopted agenda with additions/deletions (carried)
• Approved September 2, 2025 council minutes with corrections (carried)
• Approved October 7, 2025 council minutes with corrections (carried)
• Updated Fire Danger Rating Sign to "Low" (carried)
• Approved 2024 Statement of Financial Information Report (carried)
• Defeated third reading of Subdivision Servicing Bylaw No. 651, 2025 (2‑3)
• Referred Monica Gewurz beach‑access request to staff (for action)

Special Meeting of Council

The Village of Lions Bay Council held a special meeting on October 17, 2025, that was closed to the public for labour relations and employee discussions. The meeting concluded at 8:15 PM with no items of business or public participation.

• Meeting closed to public for labour relations
• No public participation or delegations
• No bylaws or resolutions adopted
• Meeting adjourned at 8:15 PM

The council approved a motion to close the October 17, 2025 meeting to the public, citing sections of the Community Charter. The motion was moved by Councillor Broughton, seconded by Councillor Cunliffe, and carried. The council then approved an adjournment motion moved by Councillor Abbott, seconded by Councillor Broughton, and the meeting ended at 8:15 p.m.

• Closed meeting to public (moved by Broughton, seconded by Cunliffe, carried)
• Adjourned meeting (moved by Abbott, seconded by Broughton, carried)

Committee of the Whole

The Lions Bay Committee of the Whole will adopt the agenda and approve the minutes from the October 9, 2025 meeting. It will then hold a discussion on the 2026 budget, focusing on capital and operating supplementals and utilities. No other business, resolutions, bylaws, or new items are scheduled.

• Adopt agenda for October 16, 2025 meeting
• Approve Committee of the Whole minutes from October 9, 2025
• Discussion of 2026 budget capital and operating supplementals and utilities

The council approved a 5% increase to the water budget rate, in principle. A straw vote (3‑2) approved reducing the solid‑waste surplus to $5,000. Increases to wastewater rates and several capital projects were deferred. The agenda and prior meeting minutes were formally adopted and the meeting was adjourned.

• Adopted the October 16, 2025 agenda (motion carried)
• Approved the Committee of the Whole minutes from October 9, 2025 (motion carried)
• Water budget rate increase of 5% approved in principle
• Reduced solid‑waste surplus to $5,000 (straw vote 3‑2)
• Wastewater rate increase of 5% deferred
• Capital projects discussion deferred to next Committee of the Whole meeting
• Adjourned the meeting (motion carried)

Committee of the Whole

The Committee of the Whole will adopt the agenda and approve the minutes from the October 2, 2025 meeting. It will continue discussion of the 2026 budget, with presentations provided by Financial Officer Joe Chirkoff. No resolutions, bylaws, or new business items are on the agenda.

• Adopt agenda for October 9, 2025 meeting
• Approve minutes of Committee of the Whole meeting on October 2, 2025
• Unfinished Business: Budget 2026 discussion (presentation overview and draft)

The Committee of the Whole adopted the October 9 agenda and approved the minutes from the October 2 meeting. No policy, budget, or other substantive items were decided. The meeting was then adjourned.

• Adopted agenda (carried)
• Approved October 2, 2025 Committee of the Whole minutes (carried)
• Adjourned meeting (carried)

Council Meeting

The Lions Bay Council meeting will consider several bylaw actions, including the first and second reading of Subdivision Servicing Bylaw No. 651 2025. It will also vote on a second reading of the Garbage and Recycling Collection Bylaw amendment, adopt a Fees Bylaw amendment, and approve a tree‑cutting permit for 340 Oceanview Road. Additional items include scheduling public hearings for zoning setbacks, short‑term rentals, and a regional context statement amendment.

• First and second reading of Subdivision Servicing Bylaw No. 651 2025
• Second reading of Garbage and Recycling Collection Bylaw No. 455 2013 Amendment Bylaw 652 2025
• Adoption of Fees Bylaw No. 497 2016 Amendment Bylaw 647 2025
• Approval of Tree Cutting Permit Application No. 134 at 340 Oceanview Road
• Direct staff to schedule public hearings for zoning setbacks, short‑term rentals, and regional context statement amendment

The council closed part of the meeting to the public under the Community Charter. It approved several agenda amendments, granted a first reading to Building Bylaw No. 649, 2025, and adopted the Fees Bylaw No. 497, 2016 amendment. The motion to rescind the Tree Management Policy was defeated, while a tree cutting permit for 340 Oceanview Road was approved with conditions. The council also directed staff to organize a Volunteer Appreciation event funded from the Council Funded Events budget.

• Closed meeting to public (carried)
• Amended agenda to hear Building Bylaw No. 649, 2025 first (4‑to‑1)
• Granted First Reading to Building Bylaw No. 649, 2025 (carried)
• Defeated motion to rescind Tree Management Policy (1‑to‑4)
• Adopted Fees Bylaw No. 497, 2016 Amendment Bylaw No. 647, 2025 (carried)
• Defeated Second and Third Reading of Garbage and Recycling Collection Bylaw amendment (0‑to‑5)
• Approved Tree Cutting Permit Application No. 134 for 340 Oceanview Road (carried)
• Directed staff to organize Volunteer Appreciation event and fund it from Council Funded Events budget (carried)

Committee of the Whole

The Committee of the Whole will review and discuss proposed amendments to Zoning and Development Bylaw No. 520, 2017 – setbacks (Bylaw 650) and short‑term rental rules (Bylaw 641). It will also consider a draft Subdivision Servicing Bylaw 651, 2025. The meeting includes approval of the 2024 audited financial statements and prior meeting minutes. No resolutions or new bylaws are scheduled for adoption.

• Proposed amendment to Zoning and Development Bylaw No. 520, 2017 – setbacks (Bylaw 650) – discussion
• Proposed amendment to Zoning and Development Bylaw No. 520, 2017 – short‑term rentals (Bylaw 641) – discussion
• Draft Subdivision Servicing Bylaw No. 651, 2025 – discussion
• Approval of Village of Lions Bay 2024 audited financial statements – for approval
• Approval of Committee of the Whole minutes from April 1 2025 and June 3 2025 – for approval

The Committee of the Whole adopted its agenda for the October 2, 2025 meeting. It approved the minutes from the April 1 and June 3, 2025 Committee of the Whole meetings. Several zoning bylaw amendments were referred to the next regular council meeting for scheduling a public hearing, and the council directed specific advertising requirements for those amendments. No other resolutions or bylaws were enacted.

• Adopted meeting agenda (carried)
• Approved April 1, 2025 Committee of the Whole minutes (carried)
• Approved June 3, 2025 Committee of the Whole minutes (carried)
• Referred Zoning Development Bylaw No. 650 (setbacks) to next regular council meeting for public hearing scheduling
• Referred Zoning Development Bylaw No. 641 (short‑term rentals) to next regular council meeting for public hearing scheduling
• Directed advertising of amendments with formal and plain‑language notices in the Village Update and print media only

Infrastructure Committee

The Infrastructure Committee will adopt its agenda, approve the June 10 minutes, and receive inspection reports for the Harvey Creek and Magnesia Creek water systems and the 2024 drinking water quality report. It will consider a recommendation to direct staff to take next steps to correct water chemistry in line with Vancouver Coastal Health requirements. The committee will also discuss SCADA system budget use and infrastructure items for the 2026 municipal budget.

• Recommendation to direct staff to correct Lions Bay water chemistry per Vancouver Coastal Health
• Harvey Creek Water System inspection report (potable water standards)
• Magnesia Creek Water System inspection report (potable water standards)
• Lions Bay Drinking Water Quality 2024 Annual Report
• Discussion of infrastructure items for the 2026 budget

The Infrastructure Committee adopted its agenda and approved the minutes from the June 10, 2025 meeting. It endorsed Council’s motion to allocate $200,000 in the budget for pH adjustment of the village water system to meet health requirements. The committee also supported a $60,000 2026 budget request for SCADA system upgrades. The meeting was then adjourned.

• Adopted meeting agenda (carried)
• Approved June 10, 2025 committee minutes (carried)
• Supported recommendation to allocate $200,000 for water chemistry correction
• Supported $60,000 2026 budget request for SCADA tie‑ins
• Adjourned meeting (carried)

Trees, Views and Landscapes Committee

The Trees, Views, and Landscapes Committee is meeting to discuss a specific tree cutting application. The committee will consider recommending the approval of a permit for topping, trimming, and removal of trees at one residential address.

• Tree Cutting Permit Application No. 134 for 340 Oceanview Road

Council Meeting

The Lions Bay Council will consider amending garbage and fees bylaws, updating the Official Community Plan, and approving a budget for Beach Park septic system expansion. The meeting will also include a closed session for legal matters.

• Garbage and Recycling Bylaw 652, 2025 (for decision)
• Fees Bylaw 647, 2025 (for decision)
• OCP Regional Context Statement update (for decision)
• Beach Park septic budget up to $30,000 (for decision)
• Public hearing scheduled for OCP amendment

The council closed part of the meeting to the public for litigation matters. A motion to reconsider a Development Variance Permit was defeated 1‑3. Staff were ordered to disclose legal expenses, and several bylaws were adopted or advanced. The council also authorized a $30,000 budget for septic improvements at Beach Park.

• Closed meeting to public for litigation matters (carried)
• Development Variance Permit reconsideration defeated (1‑3)
• Staff disclose legal expenses motion carried (4‑0)
• Fees Bylaw No. 497 amendment introduced and read First, Second, Third times (carried)
• Regional Context Statement amendment granted First and Second Reading (3‑1)
• Directed staff to schedule public hearing for OCP amendment (3‑1)
• Authorized up to $30,000 budget for Beach Park septic upgrades (3‑1)
• Amended agenda to revisit Tree Policy at October 7 meeting (carried)

Special Meeting of Council

The council voted to close the special meeting to the public under the Community Charter for labour or employee relations matters. They reported that CAO evaluation documents were reviewed and a process consistent with the CAO contract was established. The agenda was adopted and the meeting was adjourned.

• Closure of meeting to public under Community Charter (labour/employee relations)
• Report that CAO evaluation documents were reviewed and a process per CAO contract was set
• Adoption of the September 11, 2025 special meeting agenda

The council moved and seconded a motion to close the September 11, 2025 special meeting to the public, citing sections of the Community Charter related to labour and employee relations; the motion was carried. The council also moved and seconded a motion to adopt the meeting agenda, which was carried.

• Closed special meeting to public (motion carried)
• Adopted meeting agenda (motion carried)

Board of Variance Committee

The Board of Variance Committee will meet to appoint a chair, adopt the agenda, and approve prior minutes. The primary item is a request to adjust the east property line setback and roof overhang at Lions Bay Beach Park to accommodate a new public washroom building.

• Appointment of the Board of Variance Committee Chair
• Approval of minutes from the August 30, 2023 meeting
• Consideration of Lions Bay Beach Park property line adjustments
• Public comments and questions period

Climate Action Committee

The Climate Action Committee will adopt its agenda, approve the June 24 minutes, and receive updates on the FIREUP Project, ORCA, the annual report, and the Climate Action Plan. It will review budget reports and discuss the 2026 committee budget requirements. New business includes discussion and recommendation on a Green Municipal Fund Climate Ready Plans and Processes grant.

• 2026 Committee Budget Requirements – discussion and recommendation
• Green Municipal Fund: Climate Ready Plans and Processes Grant – discussion and recommendation
• Budget Reports (LGCAP revenue and expenses, Survey Form 2024, Recycle BC summary) – review and update
• FIREUP Project – verbal update (information)
• Onshore Restoration Conservation Action (ORCA) – verbal update and next steps (discussion)

The Climate Action Committee adopted the meeting agenda after a motion and second, and the minutes from the June 24, 2025 meeting were approved. No new resolutions were passed, and the committee adjourned the meeting. No additional budget spending was recommended for 2025.

• Agenda adopted as amended (carried)
• June 24, 2025 minutes approved (carried)
• Committee adjourned the meeting (carried)

Council Meeting

The Lions Bay Council will meet on September 2, 2025 to adopt the agenda, approve the July 22 minutes, and consider several staff reports. Key decisions include a development variance permit for 405 Bayview Road, adoption of snow‑and‑ice and tree management policies, and amendments to waste‑collection and zoning bylaws. A closed portion of the meeting will address a contract award and other confidential matters.

• Development Variance Permit for 405 Bayview Road – decision required
• Snow and Ice Management Policy – adoption required
• Tree Management Policy – adoption required
• Garbage and Recycling Collection Bylaw No. 455, 2013, Amendment Bylaw No. 652, 2025 – first and second reading
• Zoning and Development Bylaw No. 520, 2017, Amendment Bylaw No. 650, 2025 (setbacks) – first and second reading and public hearing

The council approved the Snow and Ice Management Policy and the Tree Management Policy, each with a 4‑to‑1 vote. It also approved a development variance for 405 Bayview Road and moved multiple bylaws to first and second reading, including a reduction of the fine to $500. Additional actions included adding staff as banking signatories, advancing a zoning setbacks amendment with a public hearing, and adopting a revised short‑term rental policy.

• Approved Snow and Ice Management Policy (4 to 1)
• Approved Tree Management Policy (4 to 1)
• Approved Development Variance Permit for 405 Bayview Road
• Granted First and Second Reading to Garbage and Recycling Collection Bylaw No. 455, 2013, Amendment No. 652, 2025
• Decreased fine amount to $500 (4 to 1)
• Added Ross Blackwell, Joe Chirkoff, and Karen Jeffery as banking signatories for TD Canada Trust account
• Granted First and Second Reading to Zoning Setbacks amendment and directed staff to schedule a public hearing
• Adopted revised Short‑Term Rental Policy

Council Meeting

The Lions Bay Council will consider several decisions, including approval of Tree Application No.131 to cut trees at the Beach Park entrance. Other items include a proposal to purchase a new Chain of Office, a draft Beach Park Wildlife and Water Quality Management Plan, amendments to the Fees Bylaw (Bylaw No.497), and a request to relax the Noise Bylaw for two house‑concert events. The council will also discuss revisions to the Garbage and Recycling Collection Bylaw and a change to the meeting format for the remainder of 2025.

• Tree Application No.131 – decision to approve tree cutting at Lions Bay Beach Park entrance
• Chain of Office procurement – decision on purchasing a new Chain of Office for the village
• Beach Park Wildlife Management Plan – decision to have staff present a draft plan by Nov. 15, 2025
• Bylaw No.497 (2016) amending Bylaw No.647 (2025) – decision on first, second, and third readings
• Noise Bylaw relaxation request – decision to allow amplified sound at Broughton Hall on Aug. 3 and Nov. 15, 2025

Special Meeting of Council

Council will decide on appointments to the Infrastructure and Climate Action committees, a request to assess eligibility for a rural community grant, a proposal for a memorial public park at the junction of Battani and Magnesia Creeks off Brunswick Road, and appointments for interim emergency program staff. The meeting also includes a recommendation to change signage at Lions Bay Beach Park.

• Appointment of Councillor Jaime Cunliffe to the Climate Action Committee
• Appointment of Councillor Ron McLaughlin to the Infrastructure Committee
• Request for staff to confirm Lions Bay’s eligibility for a small‑community provincial grant
• Support for a public memorial park for David and Barbara Enns at Battani and Magnesia Creeks off Brunswick Road
• Confirmation of Mary Brown as Interim Emergency Program Coordinator and Roel Coert as Emergency Support Services Director

Committee of the Whole

The Council will vote to close the Committee of the Whole meeting to the public under the Community Charter sections covering litigation. The agenda will be adopted and the minutes from the April 1 and June 3, 2025 Committee of the Whole meetings will be approved. Council members will discuss an interim plan and budget for the vacant Emergency Management and Fire Chief positions, an update on the Beach Park Revitalization and Jetty Replacement Project, and recent water‑quality notices for Lions Bay Beach. Additional items include bylaws discussion and a bus shelter project update.

• Closure of the Committee of the Whole meeting to the public (Community Charter section g)
• Approval of Committee of the Whole minutes for April 1 2025 and June 3 2025
• Discussion of interim plan and budget for vacant Emergency Management and Fire Chief positions
• Update on Beach Park Revitalization and Jetty Replacement Project
• Discussion of Vancouver Coastal Health water‑quality notices for Lions Bay Beach

Infrastructure Committee

The committee approved an amendment to the agenda adding a work plan for the balance of 2025/6 and approved the minutes from the April 8, 2025 meeting. Members agreed that the Active Transportation Plan will remain a priority in the 2025/26 work plan. The committee also agreed that NTA will direct staff to send focused messaging letters for UBCM support and that ASG will contact VCH and MoE to address the requirements of item 025041. The meeting was adjourned.

• Approved agenda amendment adding Work Plan for Balance of 2025/6 (carried)
• Approved minutes of 08 April 2025 (carried)
• Agreed NTA will instruct staff to send focused messaging letters for UBCM support
• Agreed ASG will contact VCH and MoE to fulfill requirements of 025041
• Agreed Active Transportation Plan will stay in 2025/26 work plan
• Adjourned meeting (carried)