Lloydminster public meetings in 2024

Regular Council

Council will hold a public hearing regarding a land use map amendment to redistrict certain areas. The meeting includes decisions on community grants, facility agreements, and the approval of a new Fees and Charges Bylaw.

• Bylaw No. 12-2024: Redistricting from UT-Urban Transition to R1-Single Detached Residential, PU-Public Utility, and RD-Recreation districts
• Bylaw No. 11-2024: Fees and Charges Bylaw
• $99,950 from Resiliency Reserve for a cold weather response plan
• $32,750 in Safe and Healthy Communities Grant 2025 allocations
• Five-year Facility Use Agreement with Lloydminster Curling Club starting September 20, 2024

Council approved the 2025 Deputy Mayor schedule and committee appointments, wrote off $9,177.25 in uncollectible utility accounts, and confirmed eligibility for the Saskatchewan Municipal Revenue Sharing Grant. It also approved funding for the Vic Juba Theatre, cold weather response, and community grants, and gave final readings to the Fees and Charges Bylaw and a land use map amendment. All motions carried unanimously.

• Approved 2025 Deputy Mayor Schedule and Council Committee Appointments (carried)
• Approved bad debt adjustment for 56 utility accounts totaling $9,177.25 (carried)
• Confirmed eligibility for Saskatchewan Municipal Revenue Sharing Grant 2025-2026 (carried)
• Approved $25,000 for Vic Juba Community Theatre project coordinator extension (carried)
• Approved $23,250 in Safe and Healthy Communities Grants (carried)
• Approved $99,950 for cold weather response plan (carried)
• Approved second and third reading of Fees and Charges Bylaw 11-2024 (carried)
• Approved second and third reading of Land Use Bylaw amendment 12-2024 (carried)

Governance and Priorities Committee

The Governance and Priorities Committee will approve the agenda and previous meeting minutes, then receive presentations on the city’s industrial inventory analysis and the Lloydminster Curling Club agreement. Members will discuss a draft update to the Bench Dedication Program Policy. The meeting also includes media inquiries, a short recess, and a closed‑session segment under LAFOIP.

• Industrial Inventory Analysis presentation (multiple PDFs attached)
• Lloydminster Curling Club Agreement presentation
• Draft Bench Dedication Program Policy Update discussion
• Media inquiries and recommendation for a short recess
• In‑camera closed session as per LAFOIP Section 16(1)(a)

The Governance and Priorities Committee met on December 9, 2024, and received presentations on the Industrial Inventory Analysis, the Lloydminster Curling Club Agreement, and a Draft Bench Dedication Program Policy Update. No formal decisions were made on these items; they were only presented for information. The committee approved the agenda and previous minutes, then went into a closed session under LAFOIP Section 16(1)(a) before adjourning.

• Approved agenda (Motion 339-2024)
• Approved minutes of October 30, 2024 (Motion 340-2024)
• Recessed for media interviews (Motion 341-2024)
• Moved into closed session (Motion 342-2024)
• Resumed open session (Motion 343-2024)
• Adjourned (Motion 344-2024)

Regular Council

The council appointed Stephanie Lindsay to the Downtown Area Redevelopment Committee and confirmed Councillor Whiting as Deputy Mayor through Dec 31, 2024. It adopted the 2025 operating and capital budget, authorizing $60,646,910 in operating revenue, $110,049,011 in operating expenditures and a $49,442,387 tax levy, and approved capital projects including a $1.4 M road improvement at 12 Street & 75 Avenue and a $1.5 M water‑treatment clarifier repair with specified reserve contributions. The council also approved the Council Remuneration Policy, granted first reading to the Fees and Charges Bylaw and the Land Use Map amendment, and authorized a $530,180 sole‑source procurement for the River Intake Travelling Water Screen Replacement.

• Approval of the 2025 operating and capital budget: $60,646,910 operating revenue, $110,049,011 operating expenditures, $49,442,387 tax levy
• Road improvement at 12 Street and 75 Avenue – estimated cost $1,400,000; $420,000 from Local Government Fiscal Framework and $280,000 from Capital Programs Reserve committed
• Water‑treatment plant clarifier structural repairs – estimated cost $1,500,000; $1,261,950 from Environmental Capital Reserve committed
• River Intake Travelling Water Screen Replacement – $530,180 sole‑source procurement to Evoqua Water Technologies; $619,680 from Environmental Services Capital Reserve committed
• Adoption of Council Remuneration Policy (Policy No. 120‑03) and first reading of Fees and Charges Bylaw No. 11‑2024

Lloydminster Council approved the 2025 operating and capital budgets, setting a municipal taxation levy requirement of $49,442,387. The council also authorized specific capital projects for road and water infrastructure improvements, including a $1.4 million intersection upgrade and a $1.5 million water treatment plant repair. Additionally, a land use bylaw amendment was granted first reading, with a public hearing scheduled for December 16, 2024.

• Approved 2025 budget with $49,442,387 tax levy requirement
• Approved $1.4M grant application for 12 Street and 75 Avenue intersection improvements
• Approved $1.5M grant application for Water Treatment Plant clarifier repairs
• Approved $619,680 for River Intake Travelling Water Screen Replacement
• Awarded sole-source contract to Evoqua Water Technologies for $530,180
• Approved Policy No. 120-03 Council Remuneration Policy
• Granted first reading to Bylaw No. 11-2024 Fees and Charges Bylaw
• Granted first reading to Bylaw No. 12-2024 Land Use Map Amendment

Regular Council

The meeting is primarily procedural, focusing on the swearing-in of the Mayor and Councillors. No other legislative items or public hearings are listed on the agenda.

• Swearing in of Mayor
• Swearing in of Councillors

The November 18, 2024, Regular Council Meeting was procedural, focused on the swearing-in of the newly elected mayor and councillors. No substantive decisions were made; the only action was adjournment.

• Adjourned the meeting at 5:50 PM (Motion No. 322-2024, carried)

Regular Council

The council will approve a three‑year non‑profit property tax exemption program and authorize tax enforcement actions on 24 properties and a list of lands in arrears. It will also adopt in principle the 2024 Sanitary Sewer, Water, and Stormwater Master Plans and approve a road‑crossing operation and maintenance agreement for the Neale Edmunds Complex.

• Approve 2024‑2026 Non‑Profit Property Tax Exemptions
• Authorize application for title under the Saskatchewan Tax Enforcement Act for 24 properties
• Approve list of Saskatchewan lands in arrears as of Oct 22 2024 and authorize enforcement
• Adopt in principle the 2024 Sanitary Sewer, Water, and Stormwater Master Plans
• Approve Road Crossing Operation & Maintenance Agreement for Neale Edmunds Complex with RM Britannia No. 502

The Lloydminster City Council adopted three infrastructure master plans and authorized tax enforcement actions for properties in arrears. Additionally, Council approved non-profit property tax exemptions for 2024-2026 and scheduled a swearing-in ceremony for the new Council on November 18, 2024.

• Approved 2024-2026 non-profit property tax exemptions
• Authorized title applications for 23 properties under Tax Enforcement Act
• Approved list of lands in arrears as of October 22, 2024
• Added November 18, 2024, meeting for Council swearing-in ceremony
• Adopted 2024 Sanitary Sewer, Water, and Stormwater Master Plans
• Approved road crossing agreement with RM Britannia No. 502

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss the 2025 Draft Operating and Capital Budget. The session includes a budget presentation and a review of relevant sections of the Lloydminster Charter.

• Review of 2025 Draft Operating and Capital Budget

The Governance and Priorities Committee met to receive and review an overview of the 2025 Draft Operating and Capital Budget presented by administration. The committee also approved the meeting agenda and the minutes from the previous October 15, 2024 meeting, before adjourning at 5:08 PM.

• Approved October 30, 2024 meeting agenda
• Approved October 15, 2024 meeting minutes
• Adjourned meeting at 5:08 PM

Regular Council

Council is reviewing the Lloydminster Airport Masterplan and an Air Service Development Strategy. The meeting includes decisions on community grant allocations and updates to utility franchise fees.

• Approval of the Lloydminster Airport Masterplan and Air Service Development Strategy
• Proposed ATCO Electric Franchise Fee of 14.5% and ATCO Gas Franchise Fee of 28.5% effective January 1, 2025
• Allocation of $385,000 in Family and Community Support Services (FCSS) grants to 14 organizations
• Authorization to distribute up to $150,000 in surplus funds from the 2024 Saskatchewan Summer Games
• Proclamations for Lloyd Ex Fair Week, New Lloydminster Nissan CPCA Finals Week, and Veterans’ Week

Council approved the Lloydminster Airport Masterplan and the implementation of the Air Service Development Strategy. They also approved the 2025 FCSS grant allocations totaling $385,000, and authorized the 2024 Saskatchewan Summer Games hosting committee to distribute up to $150,000 in surplus funds. All motions were carried unanimously.

• Approved Lloydminster Airport Masterplan (carried)
• Approved Air Service Development Strategy implementation (carried)
• Approved 2025 proclamations for Lloyd Ex Fair Week, New Lloydminster Nissan CPCA Finals Week, and Veterans' Week (carried)
• Requested ATCO Electric franchise fee amended to 14.5% and ATCO Gas to 28.5% effective Jan 1, 2025 (carried)
• Accepted Quarterly Financial Report for period ending Sept 30, 2024 (carried)
• Approved appointment of Ifa Antonio to Community Services Advisory Committee for 2-year term (carried)
• Approved 2025 FCSS grant allocations totaling $385,000 (carried)
• Authorized 2024 Saskatchewan Summer Games surplus distribution up to $150,000 (carried)

Governance and Priorities Committee

The Governance and Priorities Committee will receive several administration presentations. These include updates on capital infrastructure, procurement, and franchise fees, as well as an economic impact assessment of the Saskatchewan Summer Games.

• 2024 Q3 Capital Infrastructure Project Update
• 2024 Q3 Procurement Report
• City of Lloydminster Franchise Fees
• Road Crossing Operation and Maintenance Agreement with RM Britannia No. 502 for Neale Edmunds
• Lloydminster Golf and Curling Centre Golf Course Review

The Governance and Priorities Committee received several administrative presentations, including updates on Startup Lloydminster, the Saskatchewan Summer Games economic impact, a golf course review, a road crossing agreement with RM Britannia No. 502, RCMP specialized sections, franchise fees, governance documents, procurement, and capital infrastructure. No formal decisions were made on these items; the only motions were to approve the agenda, approve previous minutes, recess, and enter/exit a closed session. The meeting adjourned without any substantive policy or funding decisions.

• Approved agenda for October 15, 2024 (carried)
• Approved minutes of September 16, 2024 (carried)
• Recessed for break at 3:27 PM (carried)
• Recessed for break at 4:15 PM (carried)
• Entered closed session at 4:22 PM (carried)
• Resumed open session at 5:44 PM (carried)
• Adjourned at 5:44 PM (carried)

Regular Council

The Regular Council will hold a public hearing on Bylaw No. 07‑2024 (Land Use Bylaw). Council will approve three fascia sign replacements on the building at 4910 – 36 Street. Council will appoint Marilyn Lavoie as City Clerk effective October 7, 2024. Council will authorize a $33,000 funding agreement with the Lloydminster Area Drug Strategy for the Youth Council agreement covering 2024‑2027.

• Public Hearing for Bylaw No. 07‑2024, Land Use Bylaw
• Approval of three fascia signs at 4910 – 36 Street (Direct Control 1 District)
• Appointment of Marilyn Lavoie as City Clerk
• Authorization of $33,000 funding agreement with Lloydminster Area Drug Strategy for Youth Council (2024‑2027)
• Approval of agenda and previous meeting minutes

Council directed administration to amend Draft Bylaw No. 07-2024 (Land Use Bylaw) to make single-detached dwellings a permitted use in low-density residential districts, with two-unit dwellings, secondary suites, and additional units as discretionary uses, and to remove uses of three or more units. Council also appointed Marilyn Lavoie as City Clerk, approved a fascia sign permit, and authorized a $33,000 funding agreement with the Lloydminster Area Drug Strategy. A public hearing on the Land Use Bylaw was held, with many residents speaking in opposition.

• Directed amendment of Draft Bylaw 07-2024 to make single-detached dwellings permitted in low-density residential, two-unit/secondary suites discretionary, and remove 3+ unit uses (carried)
• Appointed Marilyn Lavoie as City Clerk effective October 7, 2024 (carried)
• Approved three fascia sign replacements at 4910-36 Street, subject to conditions (carried)
• Delegated Development Officer to approve future DC1 fascia sign permits meeting LUB 5-2016 (carried)
• Authorized $33,000 funding agreement with Lloydminster Area Drug Strategy over three years (carried)
• Approved agenda with addition of Draft Bylaw 07-2024 (carried)
• Approved minutes of September 23, 2024 (carried)

Regular Council

The City of Lloydminster Council is meeting to decide on a contractor award for drainage upgrades and the adoption of a park masterplan. The body is also considering the final readings of bylaws regarding stormwater utilities and fire services.

• Contract award to Top Grade Construction Ltd. for Northwest Drainage Channel Phase 3 Upgrades in the amount of $1,010,370.64 plus a 15% contingency of $151,555.60
• Adoption of the Weaver Heritage Park Masterplan
• Second and third readings of Bylaw No. 10-2024 Stormwater Utility Bylaw
• Second and third readings of Bylaw No. 08-2024 Fire Services Bylaw
• Approval of reserve bids and terms for the 2024 Alberta Tax Enforcement Public Auction for four properties in arrears

Council approved the Weaver Heritage Park Masterplan, awarded a $1.01M contract for Northwest Drainage Channel Phase 3 upgrades, and passed final readings for the Stormwater Utility and Fire Services bylaws. All motions carried unanimously.

• Approved 2024 reserve bids for four Alberta tax-arrears properties at public auction
• Approved City of Lloydminster Terms & Conditions for 2024 Alberta Public Auction
• Adopted Weaver Heritage Park Masterplan
• Awarded $1,010,370.64 contract to Top Grade Construction Ltd. for Northwest Drainage Channel Phase 3, plus $151,555.60 contingency
• Granted second and third reading to Stormwater Utility Bylaw No. 10-2024
• Granted second and third reading to Fire Services Bylaw No. 08-2024

Governance and Priorities Committee

The Governance and Priorities Committee will approve the agenda and the minutes from the August 12 meeting. It will hear a presentation from the Saskatchewan Summer Games Host Society, an asset management update and Fire Services Master Plan, and a Youth Council agreement renewal. The committee will also address media inquiries, hold an in‑camera session, and adjourn the meeting.

• Approval of the agenda
• Approval of the August 12 meeting minutes
• Saskatchewan Summer Games Host Society presentation
• Asset Management Update and Fire Services Master Plan presentation
• Youth Council Agreement Renewal presentation

The Governance and Priorities Committee received presentations on the Asset Management Update and Fire Services Asset Management Plan, and on the Lloydminster Youth Council Partnership Agreement renewal. No formal decisions were made on these items; the meeting was largely informational and included a closed session. The committee approved the agenda and previous minutes, and adjourned.

• Approved agenda for September 16, 2024 (carried)
• Approved minutes of August 12, 2024 meeting (carried)
• Recessed for media interviews (carried)
• Moved into closed session under LAFOIP Section 16(1)(a) (carried)
• Resumed open session (carried)
• Adjourned at 4:10 pm (carried)

Regular Council

The Regular Council will approve a $671,237.75 contract to Knelsen Sand & Gravel Ltd. for the 41 Street Urbanization project, including a 15% contingency of $100,685.66. It will also appoint WLS LLP Chartered Professional Accountants as external auditors for the 2024 consolidated financial statements and award a janitorial supplies contract to W.E. Greer Ltd. The council will adopt a new Diversity, Inclusion, and Accessibility Policy while repealing two older policies, and will give first readings to a Stormwater Utility Bylaw and a Land Use Bylaw, scheduling a public hearing for the latter on October 7, 2024.

• Approve 41 Street Urbanization contract to Knelsen Sand & Gravel Ltd. for $671,237.75 (plus $100,685.66 contingency) from Capital Budget Project 2074008
• Appointment of WLS LLP Chartered Professional Accountants as external auditors for the 2024 consolidated financial statements
• Award Janitorial Supplies contract to W.E. Greer Ltd. up to the annual operating budget for a three‑year term with two optional renewal years
• Adopt Diversity, Inclusion, and Accessibility Policy No. 551-06 and repeal Barrier Free Policy No. 120-01 and Inclusion and Diversity Policy No. 006-2015
• Grant first reading to Stormwater Utility Bylaw No. 10-2024 and Land Use Bylaw No. 07-2024; schedule public hearing for Land Use Bylaw on Oct 7, 2024

Council approved the 41 Street urbanization contractor award to Knelsen Sand & Gravel Ltd. for $671,237.75 plus a 15% contingency, appointed external auditors, approved a janitorial supplies contract, and made committee appointments. Council also gave first reading to the Stormwater Utility Bylaw and the Land Use Bylaw, scheduling a public hearing for October 7, 2024.

• Approved 41 Street urbanization contract to Knelsen Sand & Gravel Ltd. for $671,237.75 (carried)
• Approved 15% contingency of $100,685.66 for 41 Street project (carried)
• Appointed WLS LLP as external auditors for 2024 financial statements (carried)
• Awarded janitorial supplies contract to W.E. Greer Ltd. for 3 years with 2-year renewal option (carried)
• Appointed Dr. Kent Weir, Nathani Karkanis, and Jennifer Shymanski to Community Services Advisory Committee (carried)
• Approved Diversity, Inclusion, and Accessibility Policy No. 551-06 (carried)
• Repealed Barrier Free Policy No. 120-01 and Inclusion and Diversity Policy No. 006-2015 (carried)
• Granted first reading to Bylaw No. 10-2024 Stormwater Utility Bylaw (carried)

Regular Council

Council is meeting to decide on funding for a school sports field and public art, as well as updating city policies on diversity and accessibility. The body will also review committee appointments and a repealing bylaw.

• Proposed $200,000 transfer to Lloydminster Catholic School Division for an artificial turf field at Holy Rosary High School
• Proposed $50,000 for a new three-dimensional sculpture at the Bioclean Aquatic Centre
• Approval of Policy No. 551-06 Diversity, Inclusion, and Accessibility Policy
• Second and third readings of Bylaw No. 09-2024 Repealing Bylaw
• Appointments and reappointments to the Downtown Area Redevelopment Committee

Council approved transferring $200,000 from the General Government Capital Reserve to the Lloydminster Catholic School Division for an artificial turf field at Holy Rosary High School, and directed administration to negotiate a joint use agreement for after-hours community access. Council also reappointed members to the Downtown Area Redevelopment Committee and gave final reading to a repealing bylaw. Two items—public art replacement and a diversity policy—were postponed to future meetings.

• Approved $200,000 transfer for artificial turf field at Holy Rosary High School (carried)
• Directed administration to enter into Joint Use Agreement with LCSD for after-hours community use (carried)
• Appointed Monika Kelly to Downtown Area Redevelopment Committee for 4-year term (carried)
• Reappointed Ben Harrison, Becky Schille, Cheryl Ross, Steven Hickman, Teri-Lynn Mackie to Downtown Area Redevelopment Committee for 2-year terms (carried)
• Postponed Public Art Advisory Committee item on Bioclean Aquatic Centre art replacement (carried)
• Postponed Diversity, Inclusion, and Accessibility Policy (carried)
• Granted second reading to Bylaw No. 09-2024 Repealing Bylaw (carried)
• Granted third and final reading to Bylaw No. 09-2024 Repealing Bylaw (carried)

Governance and Priorities Committee

The Governance and Priorities Committee will approve the meeting agenda and the minutes from the July 15 meeting. It will hear presentations on the Fire Services Cost Recovery Program from Fire Marque Inc and the quarterly financial report for the period ending June 30, 2024. The committee will discuss a draft update to the City’s Land Use Bylaw. The meeting will also include a brief media inquiry period, a closed‑session segment, and adjournment.

• Approve agenda for August 12, 2024 meeting
• Approve minutes from July 15, 2024 Governance and Priorities Committee meeting
• Presentation on Fire Services Cost Recovery Program – Fire Marque Inc
• Quarterly financial report for period ending June 30, 2024
• Discussion of Draft Land Use Bylaw Update

The Governance and Priorities Committee accepted the draft Land Use Bylaw update as information, to be brought forward to a future Regular Council Meeting. The Committee also accepted the Fire Services Cost Recovery Program and the Quarterly Financial Report for the period ending June 30, 2024, as information. No formal decisions were made; all items were received as information only.

• Accepted draft Land Use Bylaw update as information (to be brought to future Council meeting)
• Accepted Fire Services Cost Recovery Program presentation as information
• Accepted Quarterly Financial Report for period ending June 30, 2024 as information
• Approved amended agenda (Motion 215-2024)
• Approved previous meeting minutes (Motion 216-2024)
• Approved recess and resumption of meeting (Motion 217-2024)
• Adjourned meeting at 5:16 pm (Motion 218-2024)

Regular Council

The City of Lloydminster Council is meeting to review several infrastructure contract extensions and land sale policies. The body will also discuss facility agreements and committee appointments.

• Contract increase of $271,187.50 for Knelsen Sand & Gravel Ltd. for the 2024 Street Improvement Program
• Contract increase of $177,236 for Arnold Earthmoving Ltd. for Lake K Clay Stockpile Relocation
• Approval of a garden suite placement at 4811 – 46 Street
• Adoption of Land Sales Policy No. 630-01 and price amendments for Hill Industrial Phase 7 Stage 3
• Five-year Facility Use Agreement with Lakeland College from September 1, 2024, to August 31, 2029

Council approved a garden suite at 4811-46 Street, extended the 2024 Street Improvement Program with additional funds, and approved the Land Sales Policy No. 630-01. It also approved a five-year facility use agreement with Lakeland College and made appointments to the Social Policy Framework Leadership Team. All motions were carried unanimously.

• Approved garden suite placement at 4811-46 Street (carried)
• Approved $170,000 additional funding for 2024 Street Improvement Program (carried)
• Approved $271,187.50 contract increase for Knelsen Sand & Gravel (carried)
• Approved $90,000 from two reserves for Lake K clay stockpile relocation (carried)
• Approved $177,236 contract increase for Arnold Earthmoving (carried)
• Approved Land Sales Policy No. 630-01 (carried)
• Approved Hill Industrial Phase 7 Stage 3 prices (carried)
• Approved 5-year Facility Use Agreement with Lakeland College (carried)

Governance and Priorities Committee

The Governance and Priorities Committee is reviewing several administrative reports, including a water shortage response plan and Q2 capital infrastructure updates. The body is also discussing policy updates regarding diversity, inclusion, and accessibility.

• Water Shortage Response Plan
• Weaver Heritage Park Masterplan
• 2024 Q2 Capital Infrastructure Project Updates
• Diversity, Inclusion, and Accessibility Policy
• Community Services Advisory Committee Terms of Reference Update

The Governance and Priorities Committee met on July 15, 2024, and received presentations and updates on a range of topics, including the 2024 Saskatchewan Summer Games, the RCMP School Resource Officer program, the Weaver Heritage Park Masterplan, the Water Shortage Response Plan, and quarterly reports on capital projects, procurement, and governance documents. The committee approved its agenda and the minutes of its May 21, 2024 meeting, and later went into a closed session under LAFOIP Section 16(1)(a). No substantive decisions on the presented items were recorded in these minutes.

• Approved the July 15, 2024 agenda (Motion 188-2024, carried)
• Approved the May 21, 2024 meeting minutes (Motion 189-2024, carried)
• Recessed for a short break at 3:07 pm (Motion 190-2024, carried)
• Recessed for a short break at 4:53 pm (Motion 191-2024, carried)
• Went into closed session under LAFOIP Section 16(1)(a) at 5:11 pm (Motion 192-2024, carried)
• Resumed open session at 7:14 pm (Motion 193-2024, carried)
• Adjourned the meeting at 7:14 pm (Motion 194-2024, carried)

Regular Council

The Council is reviewing the transition of the Lloydminster Public Library from a regional to a municipal model, including $30,000 in proposed funding. Other agenda items include security services for Bud Miller All Seasons Park and the first reading of a new fire services bylaw. The meeting also addresses committee appointments and a development permit for 5016 47 Street.

• $30,000 funding for the Lloydminster Public Library transition to a municipal model
• Sole source security services agreement for Bud Miller All Seasons Park with Lakeland College
• First reading of Bylaw No. 08-2024 Fire Services Bylaw
• Development permit for a single detached dwelling at 5016 47 Street
• Filling a Council vacancy at the November 13, 2024 General Election

Council directed administration to transition the Lloydminster Public Library from a regional to a municipal library and approved $30,000 in funding for the change. The council also approved a three-year security services agreement for Bud Miller All Seasons Park and granted first reading to the Fire Services Bylaw. Additionally, council approved appointments to the Lakeland Library Region Board and accepted the 2024 Strategic Plan Update.

• Approved transition of Lloydminster Public Library to municipal library
• Approved $30,000 funding for library transition from Recreation and Culture Operating Reserve
• Approved appointment of Kristine Knourek and Lorelee Marin to Lakeland Library Region Board
• Approved sole source award of Bud Miller All Seasons Park Security Services Agreement to Lakeland College Board of Governors
• Approved new construction of single detached dwelling at 5016 47 Street, Lloydminster, AB
• Granted first reading to Bylaw No. 08-2024 Fire Services Bylaw
• Approved amended 2024 Deputy Mayor Schedule and Committee Appointments
• Approved filling Council vacancy at November 13, 2024 General Election

Regular Council

Council will consider second and third reading of the 2024 Mill Rate Bylaw, award a $923,022 contract to Arnold Earthmoving Ltd. for relocating a clay stockpile at Lake K, and vote on a $5,192.25 funding request from Citizens on Patrol for a speed radar sign. A ten-year sponsorship agreement with Synergy Credit Union for naming rights at the Cenovus Energy Hub is also on the agenda.

• Second and third reading of Bylaw No. 06-2024 Mill Rate Bylaw
• Award of $923,022 contract to Arnold Earthmoving Ltd. for Lake K Clay Stockpile Relocation
• Funding request of $5,192.25 from Citizens on Patrol for a SafePace Evolution Speed Radar Sign
• Ten-year Sponsorship Agreement with Synergy Credit Union for naming rights of lobby staircases and elevator at Cenovus Energy Hub
• Second and third reading of Bylaw No. 04-2024 Subdivision and Development Appeal Board Bylaw

Council approved a major contractor award for clay stockpile relocation and authorized a 10-year naming rights agreement with Synergy Credit Union. Three bylaws were passed, including the Mill Rate Bylaw. Funding was also approved for a speed radar sign.

• Approved $923,022 contract plus 8% contingency for Lake K Clay Stockpile Relocation to Arnold Earthmoving Ltd. (CARRIED)
• Authorized 10-year naming rights agreement with Synergy Credit Union for Cenovus Energy Hub lobby staircases and elevator (CARRIED)
• Approved $5,192.25 for a SafePace Evolution Speed Radar Sign (CARRIED)
• Passed Bylaw No. 06-2024 Mill Rate Bylaw (CARRIED)
• Passed Bylaw No. 04-2024 Subdivision and Development Appeal Board Bylaw (CARRIED)
• Passed Bylaw No. 05-2024 Repealing Bylaw (CARRIED)
• Removed June 3, 2024 Regular Council Meeting from the 2024 schedule (CARRIED)

Governance and Priorities Committee

The Governance and Priorities Committee will consider a draft Fire Services Bylaw update and receive a Q1 2024 update on the Cenovus Energy Hub. The meeting also includes approval of previous minutes and a closed session for policy advice.

• Draft Fire Services Bylaw update presented by Aaron Buckingham
• Cenovus Energy Hub Q1 2024 update presented by Joel Turcotte
• Closed session under LAFOIP Section 16(1)(a) for policy options/advice

The Governance and Priorities Committee approved the meeting agenda and the minutes from the April 22, 2024 meeting. The committee also received administrative updates on the Cenovus Energy Hub Q1 2024 and the Draft Fire Services Bylaw Update before holding a closed session.

• Approved the May 21, 2024 meeting agenda
• Approved the April 22, 2024 meeting minutes
• Recessed for a short break at 2:08 pm
• Entered a closed session under LAFOIP Section 16(1)(a) at 2:19 pm
• Resumed open session at 4:17 pm
• Adjourned the meeting at 4:18 pm

Regular Council

Lloydminster City Council will consider several financial and governance items, including a $180,000 funding agreement with the Olive Tree Community Centre, approval of the revised 2024 operating and capital budgets, and first reading of the 2024 Mill Rate Bylaw. Council will also discuss a Public Transportation Master Plan and appointments to the Public Library Board and Vic Juba Community Theatre Board.

• Funding agreement with Olive Tree Community Centre for $180,000 over three years, with option to renew for two more years
• Revised 2024 Operating Budget: revenues $116,944,526, expenditures $116,860,924, taxation levy $46,207,840; Capital Budget: $121,791,760
• First reading of Bylaw No. 06-2024 Mill Rate Bylaw
• First reading of Bylaw No. 04-2024 Subdivision and Development Appeal Board Bylaw
• Acceptance of the Public Transportation Master Plan final report

Council approved a revised 2024 operating budget with expenditures of $116,860,924 and a capital budget of $121,791,760. Other key actions included authorizing a three-year funding agreement for the Olive Tree Community Centre and accepting a Public Transportation Master Plan.

• Approved revised 2024 Operating Budget with $116,860,924 in expenditures
• Approved 2024 Capital Budget with $121,791,760 in revenues and expenditures
• Authorized $180,000 funding agreement for Olive Tree Community Centre over three years
• Approved $30,000 payment for Olive Tree from Social Services and Cemetery Operations Reserve
• Directed Administration to explore making Lloydminster Public Library a Municipal Library in Saskatchewan
• Accepted the Public Transportation Master Plan final report
• Approved first reading of Bylaw No. 06-2024 Mill Rate Bylaw
• Appointed Maria Sarcauga-Gantefoer to a three-year term on the Public Library Board

Regular Council

Council will decide on a retail store application at 4215 70th Avenue in a Direct Control District, and consider an additional $149,800 for the Integrated Waste Management Facility Master Plan. Other items include approving the 2023 audited financial statements, committee appointments, and policies on council professional development and remuneration.

• Retail store application at 4215 70th Avenue, Lot 1, Block 1, Plan 992-3100, in Direct Control District 3
• Additional $149,800 from Environmental Services Capital Reserve for Integrated Waste Management Facility Master Plan
• Approval of 2023 Audited Consolidated Financial Statements for year ending December 31, 2023
• Amendment to 2024 Committee Appointments
• Approval of Policy No. 110-05 Council Professional Development Policy and Policy No. 120-03 Council Remuneration Policy

Lloydminster City Council approved its 2023 audited consolidated financial statements and added $149,800 from the Environmental Services Capital Reserve to the Integrated Waste Management Facility Master Plan capital project. Council also approved a retail store at 4215 70 Avenue in the Direct Control District 3, delegated sign permit approval for that site to the Development Officer, and approved amended 2024 committee appointments plus two council policies on professional development and remuneration. All recorded motions carried; the meeting then held a closed session under LAFOIP Section 16(1)(a) and adjourned at 5:31 pm.

• Approved 2023 Audited Consolidated Financial Statements for year ending December 31, 2023 (carried)
• Approved additional $149,800 from Environmental Services Capital Reserve to Capital Budget Project No. 2143004 for Integrated Waste Management Facility Master Plan (carried)
• Approved Retail Store application at 4215 70 Avenue, Lot 1, Block 1, Plan 992-3100, in Direct Control District 3, subject to Schedule 'A' conditions (carried)
• Delegated Development Officer to review and approve connected sign permits complying with Land Use Bylaw 5-2016 (carried)
• Approved amended 2024 Committee Appointments listing (carried)
• Approved Policy No. 110-05 Council Professional Development Policy (carried)
• Approved Policy No. 120-03 Council Remuneration Policy (carried)
• Approved previous meeting minutes dated April 8, 2024 (carried)

Governance and Priorities Committee

The Governance and Priorities Committee will hear presentations on the 2024 first-quarter governance documents and procurement updates, a draft Social Policy Framework Leadership Team terms of reference, a proposed retail store at 4215 70 Avenue in the DC3 district, a public transportation master plan update, and a downtown façade and building improvement program update. The committee will also discuss a draft Land Sales Policy, a draft Council Remuneration Policy, and a draft Subdivision and Development Appeal Board Bylaw. The meeting includes a closed session under LAFOIP Section 16(1)(a) for policy options and advice.

• Retail store proposal in Direct Control 3 District (DC3) at 4215 70 Avenue
• Draft Land Sales Policy presented for discussion
• Draft Council Remuneration Policy presented for discussion
• Draft Subdivision and Development Appeal Board Bylaw presented for discussion
• Public Transportation Master Plan project update

The committee approved the meeting agenda and previous minutes. Members received several administrative updates and draft policies for review, but no substantive decisions were recorded on those items.

• Approved the April 22, 2024 Agenda (Carried)
• Approved the March 18, 2024 meeting minutes (Carried)

Regular Council

Council will consider authorizing a five-year sponsorship agreement with Lloydminster & District Co-op Ltd. for naming rights of the outdoor pool at 4713-57 Avenue, and vote on adopting a Housing Needs Assessment and Strategy. The meeting also includes approval of previous minutes and a closed session for policy advice.

• Five-year sponsorship agreement with Lloydminster & District Co-op Ltd. for naming rights of the outdoor pool at 4713-57 Avenue
• Adoption of the Housing Needs Assessment and Strategy and direction to proceed with implementation
• Approval of Regular Council minutes from March 25, 2024
• Closed session under LAFOIP Section 16(1)(a) for policy options/advice

Council approved the adoption and implementation of the Housing Needs Assessment and Strategy. Additionally, a five-year sponsorship agreement for the naming rights of the outdoor pool was authorized.

• Authorized 5-year naming rights sponsorship agreement with Lloydminster & District Co-op Ltd. for the Outdoor Pool (Carried)
• Approved adoption and implementation of the Housing Needs Assessment and Strategy (Carried)

Regular Council

Council approved two major street improvement contracts and authorized the transfer of outstanding cleanup and stormwater fees to the 2024 tax roll. The board also approved non-profit tax exemptions and a revised Deputy Mayor schedule. A procurement process for the Golf & Curling Centre Maintenance Shop was approved with a limited scope of work.

• Awarded 2024 Street Improvement Program Arterial contract to ASL Paving Ltd. for $1,781,944.06 plus a 6% contingency (Carried)
• Awarded 40 Avenue Rehabilitation contract to ASL Paving Ltd. for $989,560.30 plus a 5% contingency (Carried)
• Approved transferring 2022-2023 outstanding property clean up invoices to the 2024 tax roll (Carried)
• Approved transferring 2022 and 2023 outstanding Stormwater utility fees to the 2024 tax roll (Carried)
• Approved Non-Profit Property Tax Exemptions for 2024-2026 (Carried)
• Approved amended 2024 Deputy Mayor Schedule for Councillors Diachuk and Torresan (Carried)
• Directed Administration to issue procurement for Golf & Curling Centre Maintenance Shop replacement limited to current site components (Carried)
• Denied procurement for Golf & Curling Centre Maintenance Shop based on SEPW Architecture Inc. conceptual design (Defeated)

Governance and Priorities Committee

The Governance and Priorities Committee will receive presentations on a Housing Needs Assessment and Strategy Draft Report, a food and beverage survey for the Lloydminster Golf and Curling Centre, and a proposal to transfer outstanding 2022 and 2023 stormwater utility fees to the 2024 tax roll. The committee will also consider approving previous meeting minutes and may go into a closed session to discuss policy options.

• Housing Needs Assessment and Strategy Draft Report presentation
• 2024 Lloydminster Golf and Curling Centre Food and Beverage Survey – What We Heard Report
• Transfer of 2022 and 2023 outstanding stormwater utility fees to the 2024 tax roll
• Approval of February 12, 2024 meeting minutes
• Closed session under LAFOIP Section 16(1)(a) for policy options/advice

The committee received administration presentations on housing needs, food and beverage surveys for the Golf and Curling Centre, and outstanding stormwater utility fees. No substantive policy decisions or budget approvals were recorded in the open session.

• Approved the March 18, 2024 agenda (Carried)
• Approved the February 12, 2024 meeting minutes (Carried)

Regular Council

Lloydminster City Council will consider awarding three major infrastructure contracts totaling over $5.6 million, including street improvements, water and sewer replacement, and landfill cell construction. Council will also vote on allocating a combined $8.1 million in 2023 year-end operating and capital surpluses, and on appointing an interim city clerk.

• Award 2024 Street Improvement Program Local to Knelsen Sand & Gravel Ltd. for $792,961.50 plus 15% contingency
• Award 2024 Water and Sewer Replacement Program to Rusway Construction Ltd. for $1,777,972.50 plus 5% contingency
• Award Landfill Cell 1.4 Construction to Brodsky Construction Inc. for $3,016,795.90 plus 15% contingency
• Approve allocation of $4,863,262 operating surplus and $3,252,545 capital surplus as per Schedule A
• Appoint Marilyn Lavoie as Interim City Clerk effective March 15, 2024

The Lloydminster City Council approved the allocation of a $4.86 million operating surplus and a $3.25 million capital surplus. They also awarded contracts for street improvements, water and sewer replacement, and landfill construction totaling over $5.5 million. Additionally, Marilyn Lavoie was appointed as the Interim City Clerk effective March 15, 2024.

• Approved allocation of $4,863,262 operating surplus and $3,252,545 capital surplus
• Approved replenishment of City Manager Contingency Reserve to $500,000
• Awarded 2024 Street Improvement Program contract to Knelsen Sand & Gravel Ltd. for $792,961.50
• Awarded 2024 Water and Sewer Replacement Program contract to Rusway Construction Ltd. for $1,777,972.50
• Awarded Landfill Cell 1.4 Construction contract to Brodsky Construction Inc. for $3,016,795.90
• Appointed Marilyn Lavoie as Interim City Clerk effective March 15, 2024
• Accepted receipt of WestJet letter as information

Regular Council

Council will vote on a $709,000 contract for a new landfill dozer and consider entering a Regional Emergency Management Collective Agreement. A petition received by the city and a new Purchasing Card Policy are also on the agenda. The meeting includes approval of previous minutes and a closed session for policy advice.

• Contract award to Brandt Tractor for landfill dozer at $709,000 from 2024 Capital Budget
• Proposed Regional Emergency Management Collective Agreement
• New Purchasing Card Policy No. 134-16 to replace Policy No. 023-2017
• Report on a petition received by the city
• Land Use Bylaw Update Project information report

The Lloydminster City Council approved a $709,000 contract for a new landfill dozer and entered into a Regional Emergency Management Collective Agreement. They also updated purchasing card policies by approving a new policy and repealing an old one. Several reports, including a petition and a land use bylaw update, were accepted as information only.

• Approved $709,000 contract for landfill dozer from Brandt Tractor (Motion 66-2024)
• Approved Regional Emergency Management Collective Agreement (Motion 62-2024)
• Approved Purchasing Card Policy No. 134-16 (Motion 63-2024)
• Repealed Purchasing Card Policy No. 023-2017 (Motion 64-2024)
• Accepted petition report as information (Motion 61-2024)
• Accepted Land Use Bylaw Update Project report as information (Motion 65-2024)
• Approved agenda and previous meeting minutes (Motions 58-2024, 59-2024, 60-2024)

Regular Council

This is a procedural meeting with only three agenda items: swearing in a councillor, comments from the mayor and council, and adjournment. No substantive decisions, public hearings, or financial items are scheduled.

• Swearing in of a new councillor
• Comments from the mayor and council
• Adjournment of the meeting

The meeting was primarily procedural. Mayor Aalbers called the meeting to order, and the agenda was approved. Councillor David Lopez was sworn in and took his seat. The meeting adjourned after brief comments from Council members.

• Agenda approved (Motion 56-2024, Carried)
• Councillor David Lopez sworn in and seated
• Meeting adjourned at 11:09 am (Motion 57-2024, Carried)

Governance and Priorities Committee

The Governance and Priorities Committee will receive presentations on the RCMP quarterly update, a WestJet in-person discussion, and updates on 2023-2024 capital infrastructure projects. A draft Purchasing Card Policy is also up for consideration. The meeting includes a presentation from the Lloydminster Public Library and an Alberta Emergency Management Agency audit review.

• RCMP Quarterly Update for 2024 Q1 presented by S/Sgt. Brian Nicholl
• WestJet in-person discussion presented by Dion Pollard
• 2023 Capital Infrastructure Projects Update No. 05 and 2024 Capital Infrastructure Projects Update No. 01
• Lloydminster Golf and Curling Centre Maintenance Shop Replacement project update
• Draft Purchasing Card Policy presented by Linsay Organ

The committee met to receive several administrative presentations and reports. No substantive policy changes or funding approvals were decided during the meeting.

• Approved the February 12, 2024 agenda (Carried)
• Approved the January 15, 2024 meeting minutes (Carried)

Regular Council

Lloydminster City Council will consider approving $54.7 million in operating and capital carryforward projects for 2024, a $1.03 million fire truck purchase, and a 10-year naming rights agreement with Lloydminster & District Co-op for the community arena. Council will also vote on a three-year $243,577 grant agreement with Border Paws Animal Shelter, a $2.96 million wastewater lagoon desludging contract, and a $757,777 water treatment plant lime system contract. Several bylaws are up for readings, including fee changes and speed zone amendments.

• Approve $54,746,440 in operating and capital carryforward projects for 2024
• Approve $1,030,000 purchase of a 2024 Pierce Maxi Saber Pumper Fire Truck via Sourcewell
• Authorize 10-year sponsorship agreement with Lloydminster & District Co-op for arena naming rights at Cenovus Energy Hub
• Award $2,962,330 contract to Lambourne Environmental Ltd. for wastewater lagoon desludging
• Approve $243,577 three-year grant funding agreement with Border Paws Animal Shelter Society

Lloydminster City Council approved a series of spending items at its February 5, 2024 regular meeting, including a new fire truck, a wastewater lagoon desludging contract, and a water treatment plant lime system contractor. Council also approved a three-year $243,577 grant agreement with the Border Paws Animal Shelter Society, $54,746,440 in operating and capital carryforward projects, and $86,454 in Saskatchewan Lotteries community grants. Bylaw No. 01-2024 (Fees and Charges Amendment) passed all three readings, and Bylaw No. 02-2024 (Traffic/Speed Zone Changes) passed second and final reading. All recorded motions carried; no votes were recorded as opposed.

• Approved 3-year $243,577 grant agreement with Border Paws Animal Shelter Society (carried)
• Approved $54,746,440 in operating and capital carryforward projects for 2024 (carried)
• Approved 'Into the Mystic' public art proposal by Mick Classen, $21,300 from Public Art Capital Reserve (carried)
• Authorized 10-year sponsorship agreement with Lloydminster & District Co-op for community arena naming rights at Cenovus Energy Hub (carried)
• Approved $86,454 in Saskatchewan Lotteries Community Grants to 14 organizations (carried)
• Approved purchase of one 2024 Pierce Maxi Saber Pumper Fire Truck up to $1,030,000 plus taxes from Commercial Emergency Equipment Co. (carried)
• Awarded lagoon desludging contract to Lambourne Environmental Ltd. at $2,962,330 plus 15% contingency, phased over 2024-2025 (carried)
• Awarded Water Treatment Plant hydrated lime system contract to Alpha Construction Inc. at $757,777 plus 10% contingency (carried)

Regular Council

Lloydminster City Council is meeting to consider several bylaws, including a $3.1 million borrowing bylaw for a maintenance shop at the Lloydminster Golf & Curling Centre, and to approve grants, policies, and contract extensions. They will also vote on a resolution for the SUMA convention regarding healthcare shortages and give readings to a code of ethics bylaw and a cemetery management amendment.

• First reading of Bylaw No. 03-2024 to borrow up to $3,100,000 for 30 years for the Lloydminster Golf & Curling Centre Maintenance Shop
• Second and third readings of Bylaw No. 35-2023 Council Code of Ethics Bylaw
• First reading of Bylaw No. 02-2024 Traffic Bylaw Amendment – Speed Zone Changes
• Approval of $32,750 in Safe and Healthy Communities Grant allocations to four organizations
• Extension of janitorial supplies contract with W.E. Greer for up to two years

Lloydminster City Council approved a range of items, including first reading of a borrowing bylaw with a maximum amount of $3,100,000 for the design and construction of the Lloydminster Golf & Curling Centre Maintenance Shop. Council also approved $32,750 in Safe and Healthy Communities Grant allocations, a 2024 SUMA convention resolution on health-care staffing, and several policies and bylaws. The janitorial supplier agreement extension was not decided; Council requested further information and referred it to a future meeting.

• Approved 2024 SUMA convention resolution asking SUMA to advocate for more nurse practitioners in secondary centres and placement of SIPPA-trained physicians (carried)
• Amended 2024 meeting schedule to add a Regular Council Meeting on February 20, 2024 at 11:00am (carried)
• Proclaimed June 30, 2024 as Indigenous Survivors Day (carried)
• Approved Non-Profit Property Tax Exemptions for the maximum 3-year period per policy (carried)
• Approved Accounts Receivable Policy 134-15 as amended (carried)
• Approved $32,750 in Safe and Healthy Communities Grant allocations to four groups (carried)
• Approved appointment of Brittany Murphy to the Library Board for a three-year term ending December 31, 2026 (carried)
• Approved Recreation and Cultural Services Fees Policy No. 740-02 (carried)

Governance and Priorities Committee

The Governance and Priorities Committee is meeting to discuss several items including a proposed speed limit change at the 50 Avenue (Highway 17) and 67 Street intersection, a draft landfill tipping fee exemption policy, and a draft recreation and cultural services fees policy. The committee will also receive presentations on the Indigenous Cultural Protocol, the Downtown Façade and Building Improvement Program, and the Weaver Park Campground Caretaker. A grant funding agreement for Border Paws is also on the agenda.

• Proposed speed limit changes at 50 Avenue (Highway 17) and 67 Street intersection via amendment to Traffic Bylaw 05-2021
• Draft Landfill Tipping Fee Exemption Policy
• Draft Recreation and Cultural Services Fees Policy amendment
• Grant Funding Agreement for Border Paws 2024-2026
• Downtown Façade and Building Improvement Program update

The Committee approved the agenda and minutes from the previous meeting. Administration provided updates on various city programs, policies, and reports, but no substantive policy changes were finalized during the open session. The Committee also held a closed session to discuss confidential matters.

• Approved January 15, 2024 agenda (Carried)
• Approved December 4, 2023 meeting minutes (Carried)
• Recessed for break at 3:35 PM (Carried)
• Entered closed session at 3:50 PM (Carried)
• Resumed open session at 5:02 PM (Carried)
• Adjourned meeting at 5:03 PM (Carried)