Merrickville-Wolford public meetings in 2025

Regular Council Agenda

The Village of Merrickville-Wolford Council will meet to approve minutes from previous meetings, receive correspondence, and consider a new open air burn by-law. Staff will also present updates on the fire department and a year-in-review report.

• Approval of minutes from Special Council and Committee of the Whole meetings
• Consideration of By-law 56-2025 - Open Air Burn By-law
• Fire Department update on Pumper Tanker Truck condition
• A Year in Review Summary Report 2025
• Fee Waiver Request for Sainte Margeurite-Bourgeoys

Special Council Agenda

The Special Council meeting will focus on establishing goals for the 2022-2026 term by ranking priorities based on community value, feasibility, and financial viability. The session includes a confirmatory by-law and a priority-setting exercise.

• Priority Setting Session to establish goals for the remainder of the Council term
• Confirmatory By-law 59-2025
• Review of Priority Setting Exercise Goal Status 2022-2026
• Staff Sheet for Priority Setting exercise 2026
• Ranking document and Departments Influenced December 15 2025

Committee of the Whole Agenda

The Committee of the Whole will discuss a redline draft of an open-air burn by-law, review a hospital update from the Perth & Smiths Falls District Hospital, and approve routine items like a water quality report and a communication update.

• By-law 56-2025 - Open Air Burn By-law (Redline Draft Version)
• Perth & Smiths Falls District Hospital delegation
• OCWA Water Quality Report - October 2025
• Dog Park Proposal Documents
• Resolutions of Support for Conservation Authorities

The Committee approved the meeting agenda and received several items for information, including the Motions for Consideration document and a delegation from Michael Cohen. Staff were directed to finalize the Open Air Burn By-law and present the final draft at the December 22 regular council meeting. The proposed resolution supporting local conservation authorities was defeated. The dog‑park proposal documents were accepted for information and staff were instructed to bring them to the December 15 special council meeting.

• Approved agenda (carried)
• Received Motions for Consideration document for information (carried)
• Received delegation from Michael Cohen for information (carried)
• Accepted consent agenda items for information (carried)
• Directed staff to finalize Open Air Burn By-law and present at Dec 22 council meeting (carried)
• Defeated resolution of support for conservation authorities (defeated)
• Directed staff to bring dog park proposal documents to Dec 15 special council meeting (carried)

Special Council Agenda

The Merrickville-Wolford Special Council meeting on December 1, 2025, will review and discuss the Draft 2026 Operating Budget and the Draft 2026 Library Budget. Council will also consider Motions for Consideration and a Confirmatory By-law (58-2025). The meeting is open to the public in Council Chambers and will be livestreamed on YouTube.

• Draft 2026 Operating Budget review and discussion
• Draft 2026 Library Budget review and discussion
• Motions for Consideration (attachment PDF)
• Confirmatory By-law 58-2025

The council approved the meeting agenda, received the Motions for Consideration document, and received the draft 2026 Library and Operating Budgets for information. It gave first, second, third and final reading to By-law 58-2025 and authorized the mayor and clerk to sign it. The meeting was adjourned at 5:23 p.m.

• Approved agenda (Carried)
• Received Motions for Consideration document for information (Carried)
• Received draft 2026 Library Budget for information (Carried)
• Received draft 2026 Operating Budget for information (Carried)
• Gave first, second, third and final reading to By-law 58-2025 and authorized signing (Carried)
• Adjourned meeting at 5:23 p.m. (Carried)

Regular Council Agenda

Council will vote on two by-laws: Roads Classification By-law 55-2025 and Open Air Burn By-law 56-2025. They will also hear a delegation on the Merrickville Public Library's 2025-2030 Strategic Plan and consider a planning opinion report on a request to exempt 121 Putnam Road from the backyard hens by-law. Other items include approval of the 2026 meeting schedule and a new roof for the municipal building.

• First, Second, Third and Final Reading of By-law 55-2025 (Roads Classification)
• First, Second, Third and Final Reading of By-law 56-2025 (Open Air Burn regulation)
• Delegation: Merrickville Public Library 2025-2030 Strategic Plan presentation
• Planning opinion report on backyard hens exemption request for 121 Putnam Road
• New Business: Discussion of Unopened Road Allowances policy draft

The council gave final reading to By‑law 55‑2025, establishing highways and road classifications for the village, and authorized the mayor and clerk to sign it. It also approved the final reading of By‑law 57‑2025 confirming the council’s proceedings and authorized a new roof for the municipal building. Additionally, the council supported three external resolutions and deferred a draft unopened‑road‑allowances policy to a future meeting.

• Adopted By‑law 55‑2025 (highways and road classifications) – carried
• Adopted By‑law 57‑2025 (confirm council proceedings) – carried
• Approved new roof for municipal building (Option 1) – carried
• Supported Ontario Community Infrastructure Fund resolution – carried
• Supported St. Lawrence Region Energy Task Force resolution – carried
• Supported Elect Respect Pledge resolution – carried
• Deferred draft Unopened Road Allowances policy to future Committee of the Whole – carried
• Tabled Open Air Burn By‑law 56‑2025 – tabled

Special Council Agenda

This special council meeting will focus on a discussion of the 2026 budget process, with emphasis on its strategic connection to asset management and next steps. Council will also consider a motions for consideration document and a confirmatory by-law (54-2025). The meeting is open to the public and livestreamed on YouTube.

• Discussion of 2026 budget process and strategic plan
• Motions for consideration (details in attached PDF)
• Confirmatory By-law 54-2025
• Public comments period
• Next regular council meeting on November 24, 2025

The council approved the agenda as presented. It received the Motions for Consideration document and the first draft 2026 budget for information. By‑law 54‑2025 was given its first, second, third and final readings and the mayor and clerk were authorized to sign it. The meeting was adjourned at 9:18 a.m.

• Approved agenda (carried)
• Received Motions for Consideration for information (carried)
• Received first draft 2026 budget for information (carried)
• Approved By-law 54‑2025, gave readings and authorized signing (carried)
• Adjourned meeting (carried)

Special Council Agenda

Council will meet to discuss the 2026 budget process, specifically focusing on the strategic connection to asset management and next steps. The meeting also includes the consideration of a confirmatory by-law.

• Discussion on 2026 budget process and strategic plan
• Confirmatory By-law 53-2025

The council approved several actions for the 2026 budget and infrastructure plan. Staff were directed to set aside $700,000 for the fleet reserve each year and to borrow $2,000,000 for the Wellington Street project. The council also tasked staff with evaluating service options for rural road rehabilitation and preparing an information package on urban water, wastewater and other infrastructure costs by December 2025.

• Approved inclusion of $700,000 in the fleet reserve for the 2026 budget (carried)
• Authorized borrowing of $2,000,000 for the Wellington St. Project (carried)
• Directed staff to consider in‑house versus contracted services for rural road rehabilitation (carried)
• Ordered creation of an information package on urban water, wastewater and infrastructure costs by Dec 2025 (carried)
• Approved By‑law 53‑2025 to confirm proceedings of the special meeting (carried)
• Approved the meeting agenda as presented (carried)
• Received the Motions for Consideration document for information (carried)

Committee of the Whole Agenda

The Committee of the Whole will review staff reports, including updates on the Enbridge gas line expansion, the Wellington Street reconstruction (PW-2025-48), and a draft open‑air burning by‑law. Members will discuss a streetscape vision and consider a notice of motion on unopened road allowances. Motions for consideration will be voted on before adjournment.

• Enbridge Gas Line Expansion Program Update (staff report)
• Wellington Street Project Update – PW-2025-48
• Road Classification By‑Law (PW-2025-46) – staff report and draft by‑law
• Draft Burn By‑Law – fire department staff report
• Notice of Motion – Unopened Road Allowances (Mayor Cameron)

The Committee of the Whole approved the agenda after removing the Streetscape Vision item. It accepted several staff reports for information and directed staff to bring specific items—including the final Road Classification By‑Law request, the draft Burn By‑law, the 2026 meeting schedule, and a chicken‑exemption report—to the November 24 regular council meeting. The Committee also instructed staff to prepare a policy document governing the use of unopened road allowances.

• Agenda amended to remove Streetscape Vision item; agenda approved as amended (Carried)
• Accepted Enbridge Gas Line Expansion Program update for information (Carried)
• Accepted Wellington Street Project update for information (Carried)
• Accepted Road Classification By‑Law report and directed staff to bring final request to Nov 24 council (Carried)
• Received draft Burn By‑law and directed staff to bring it to Nov 24 council for recommendation (Carried)
• Received draft 2026 Meeting Schedule and directed it to be brought to Nov 24 council for approval (Carried)
• Directed staff to prepare policy document on use of unopened road allowances (Carried)
• Directed staff to bring staff report on chicken exemption request to Nov 24 council (Carried)

Regular Council Agenda

The Village of Merrickville-Wolford Council will consider approving the purchase of decorative posts for three new crosswalks and awarding a waste curbside pickup contract to Emterra. The meeting also includes the adoption of two zoning by-laws and a new fees and charges by-law.

• Purchase and installation of decorative posts for three new crosswalks
• Award of 'Curbside Pick-up of Waste Throughout the Municipality' tender to Emterra
• By-law 47-2025 to amend zoning by-law (Taylor)
• By-law 48-2025 to amend zoning by-law (Mulder)
• By-law 50-2025 to amend Fees and Charges By-law

The council approved the agenda and the consent agenda items. It gave first through final readings to By‑law 47‑2025, By‑law 48‑2025 (adopting a zoning amendment with a 3‑to‑2 vote), By‑law 49‑2025, By‑law 50‑2025, By‑law 51‑2025, and By‑law 52‑2025. Staff were directed to contract FOTENN Planning and Design for municipal planning services and to conduct public consultations on pedestrian and bicycle safety. The council approved a fence‑by‑law exemption (Option A) and deferred the sanitary forcemain test cost recommendation.

• Approved agenda (unanimous)
• Approved consent agenda items (unanimous)
• Adopted By‑law 48‑2025 zoning amendment (3‑2)
• Adopted By‑law 51‑2025 appointing Integrity Commissioner (unanimous)
• Directed staff to contract FOTENN Planning for municipal planning services (unanimous)
• Directed staff to conduct public consultations on pedestrian and bicycle safety (unanimous)
• Approved fence‑by‑law exemption Option A (unanimous)
• Deferred sanitary forcemain test cost recommendation (unanimous)

Committee of the Whole Agenda

The Committee of the Whole will hear public meetings for two zoning by-law amendments and discuss a draft by-law to update fees and charges. The agenda also includes routine reports on water quality and local government week.

• ZBA-06-2025: Zoning by-law amendment for 710 Corktown Road
• ZBA-07-2025: Zoning by-law amendment for 114 Lewis Street
• Review of Fees and Charges By-law 44-2022
• Property Standards and Safe Properties By-laws
• Decorative Posts at New Crosswalks

The Committee of the Whole deferred the draft Property Standards By-law for further consideration. It also directed staff to purchase and install decorative poles at three new crosswalks, using Working Reserve funds, and to bring the request to the October 27 regular council meeting. The agenda and several informational items were approved, and the statutory public meeting on two zoning amendment applications was held.

• Agenda approved (Carried)
• Entered statutory public meeting on zoning amendments (Carried)
• Closed statutory public meeting (Carried)
• Received Motions for Consideration document for information (Carried)
• Accepted Consent Agenda items for information (Carried)
• Deferred draft Property Standards By-law for further consideration (Carried)
• Received Fees and Charges By-law review for information (Carried)
• Directed staff to proceed with decorative pole purchase for three crosswalks (Carried)

Regular Council Agenda

Council will consider several by-laws, including one to authorize internet and telephone voting for the 2026 municipal election and a sole-source contract to Intelivote Solutions Inc. A $365,098 tender for ditching and brushing on Bolton and Pioneer roads is recommended for award to Arnott Brothers Construction Ltd. Other items include a by-law to regulate off-road vehicles, signal lights at three crosswalks, and a part lot control exemption for Parkview Homes on St. John Street. Council will also hold a closed session for personal matters, litigation, and negotiations.

• Award Bolton and Pioneer ditching/brushing tender to Arnott Brothers Construction Ltd. for $365,098 (plus HST), with $14,198 from Working Reserve
• First, second, third, and final reading of By-law 42-2025 authorizing internet and telephone voting for 2026 municipal election and sole-source to Intelivote Solutions Inc.
• First reading of By-law 44-2025 to regulate off-road vehicles in the municipality
• By-law 43-2025 to exempt part lot control for Parkview Homes on Block 20, St. John Street
• Approve $500 annually to Merrickville Agricultural Society and $250 to Firefighters' Association from Canada Day budget

The council approved three new bylaws: a Part Lot Control exemption (By‑law 43‑2025), regulation of off‑road vehicles (By‑law 44‑2025), and an amendment to the AMPS By‑law (By‑law 45‑2025). It also directed the speed limit on Kilmarnock Road between Sturgess Road and Rideau Canal Lock 24 to be reduced to 60 km/h and authorized traffic‑count data collection for the first 20 roads. Additional funds of $8,839 or $31,389 were approved from the Working Fund Reserve for the Merrickville Community Centre outdoor renovation, and a heritage addition at 147 St. Lawrence Street was permitted. The council endorsed resolutions supporting producer‑responsibility blue‑box legislation and declaring food insecurity in the village.

• Adopted By‑law 43‑2025 granting Part Lot Control exemption for Block 20 (Carried)
• Adopted By‑law 44‑2025 to regulate operation of off‑road vehicles (Carried)
• Adopted By‑law 45‑2025 amending the Administrative Monetary Penalty System By‑law (Carried)
• Reduced posted speed to 60 km/h on Kilmarnock Road from Sturgess Road to Rideau Canal Lock 24 (Carried)
• Authorized option 1 for traffic‑count and speed data collection on roads 1‑20 (Carried)
• Approved drawing $8,839 or $31,389 from the Working Fund Reserve for the Community Centre outdoor renovation (Carried)
• Approved building permit for a 20 ft × 35 ft addition at 147 St. Lawrence Street (Carried)
• Endorsed resolution supporting producer‑responsibility blue‑box legislation (Carried)

Special Council Agenda

The Special Council will review and vote on the motions attached to the agenda. Council members will receive orientation for Committee of Adjustment roles. The meeting will also consider Confirmatory By-law 41-2025.

• Motions for Consideration – attached PDF
• Training – Committee of Adjustment Orientation
• Confirmatory By-law 41-2025 – attached PDF

The council approved the meeting agenda as presented. It received the Motions for Consideration document for information. Members received orientation materials for the Committee of Adjustment. By-law 41-2025 confirming the special meeting proceedings was approved and the meeting was adjourned.

• Approved agenda (carried)
• Received Motions for Consideration document (carried)
• Received Committee of Adjustment orientation materials (carried)
• Approved By-law 41-2025 (carried)
• Adjourned meeting (carried)

Committee of the Whole Agenda

The Committee of the Whole will discuss a draft Off-Road Vehicles by-law, a wastewater treatment capacity allocation policy, and a revised community grants program. They will also receive reports on water quality, rural road scoring, and heritage property at 147 St. Lawrence Street. A delegation from Rideau Community Health Services will address food insecurity.

• Draft Off-Road Vehicles (ORV) By-law
• Draft Wastewater Treatment Capacity Allocation Policy
• Heritage Designated Property – 147 St. Lawrence Street
• Rural Roads Scored report and Signal Lights at Three Crosswalks tender award
• Community Grants Program Policy (Revised) and Alternative Voting Methods for 2026 election

The Committee of the Whole received a report on alternative voting methods and recommended that Council authorize internet and telephone voting for the 2026 municipal election. It also recommended a sole‑source contract with Intelivote Solutions Inc. and directed staff to draft the necessary by‑law for Council consideration. All motions were carried.

• Committee received report on alternative voting methods for 2026 municipal election (information)
• Committee recommended Council authorize internet and telephone voting for 2026 municipal election
• Committee directed staff to draft by‑law for alternative voting methods to be presented at the September 22 regular Council meeting
• Committee recommended Council sole‑source contract with Intelivote Solutions Inc. for 2026 election voting services
• Committee directed staff to purchase and install signal lights at three crosswalks, funded from the Working Reserve, and bring request to September 22 Council
• Committee directed staff to bring final draft Wastewater Treatment Capacity Allocation Policy and draft by‑law to September 22 Council
• Committee directed staff to bring final scoring of rural roads to September 22 Council for approval and develop tenders for the first nine roads
• Committee directed staff to bring Bolton and Pioneer ditching/brushing tender award request ($365,098) to September 22 Council, using $350,900 capital and $14,198 from Working Reserve, and authorized the Public Works Manager to issue change orders

Regular Council Agenda

The Village of Merrickville-Wolford Council will meet to approve minutes, consider a zoning amendment for Lackey, review a water and wastewater rate study, and discuss road resurfacing and recycled asphalt projects.

• By-law 39-2025: Amend Zoning By-law 33-2025 (Lackey)
• Water and Wastewater Asset Management Plan and Rate Study
• Wolford Drive Resurfacing
• Recycled Asphalt Pavement (RAP) Pilot Project
• Confirmatory By-law 40-2025

The council approved the agenda as presented and adopted the consent agenda. It approved the 2024 financial statements, the Water and Wastewater Asset Management Plan and Rate Study, and the Asset Management Plan for Tax‑Supported Assets, directing consideration of related rates in the 2026 budget. By‑law 39‑2025 amending the zoning by‑law and By‑law 40‑2025 confirming council proceedings were given all readings and authorized, and the Wolford Drive resurfacing project was approved with a $367,000 limit and an additional $192,000 drawn from the Capital Infrastructure Reserve.

• Agenda approved as presented (Carried)
• Consent agenda items approved (Carried)
• 2024 financial statements approved (Carried)
• Water and Wastewater Asset Management Plan and Rate Study approved (Carried)
• Asset Management Plan for Tax‑Supported Assets approved (Carried)
• By‑law 39‑2025 (amend Zoning By‑law 33‑2025) given readings and authorized (Carried)
• Wolford Drive resurfacing approved with $367,000 limit and $192,000 from reserve (Carried)
• By‑law 40‑2025 (confirm council proceedings) given readings and authorized (Carried)

Special Council Agenda

The Special Council will consider several items, including a package of motions, a draft wastewater treatment capacity allocation policy, and Confirmatory By‑law 38‑2025. The draft policy will be reviewed for the village’s sewage allocation. The by‑law will be voted on to confirm the matter it addresses.

• Draft Wastewater Treatment Capacity Allocation Policy (ver 2.1, 3‑07‑2025)
• Confirmatory By‑law 38‑2025
• Motions for Consideration Council Package – July 7 2025

Special Council Agenda

The Village Council will hold a special meeting to review motions for consideration and receive a presentation from Watson & Associates Economists Ltd. The meeting also includes the processing of a confirmatory by-law.

• Presentation by Watson & Associates Economists Ltd.
• Confirmatory By-law 34-2025

Regular Council Agenda

The Village Council will hold a public meeting regarding a zoning amendment for Sean Lackey and discuss several planning matters. The body is also deciding on the establishment of a Committee of Adjustment and an MOU for an accessible public washroom.

• By-law 35-2025 to establish a Committee of Adjustment
• Zoning amendment application ZBA-05-2025 (Lackey)
• By-law 36-2025 to amend zoning for St. Ann Catholic Church
• Memorandum of Understanding for an accessible public washroom
• Consent Application B-43-25 (Taylor) for 773 Corktown

The council gave final reading and approval to By‑law 33‑2025, adopting a new Zoning By‑law for the village. It also approved By‑law 36‑2025 to amend the zoning for St. Ann Catholic Church and By‑law 37‑2025 confirming the meeting proceedings. The council authorized a lease for a paramedic vehicle and related fire‑station renovations, funded from the Working Funds Reserve, and directed staff to develop a Rural Road Construction and Maintenance Schedule using a scoring matrix. Additional actions included supporting Consent Application B‑43‑25 with conditions and appointing members to the Community Development Coalition.

• Adopted By‑law 33‑2025, new Zoning By‑law (final reading) – Carried
• Approved By‑law 36‑2025, amendment to Zoning By‑law for St. Ann Catholic Church – Carried
• Approved By‑law 37‑2025, confirm council proceedings – Carried
• Authorized lease and renovations for Leeds and Grenville Paramedic vehicle at fire station, funded from Working Funds Reserve – Carried
• Authorized use of Rural Road Scoring Matrix for road priority ranking – Carried
• Directed staff to develop Rural Road Construction and Maintenance Schedule with 3‑year term and tender process – Carried
• Supported Consent Application B‑43‑25 (Taylor) with four conditions – Carried
• Appointed seven members to the Community Development Coalition – Carried

Canada Day Committee

The Canada Day Committee will meet on June 13, 2025 to discuss the 2025 Canada Day celebration. Items include an update on the Canada Day poster and advertising, a review of outstanding action items and the estimated budget, and a general discussion. The meeting is open to the public at Council Chambers, 317 Brock Street West.

• Canada Day Poster 2025 – poster and advertising update (attachment)
• 2025 Canada Day Estimated Budget Costs – review of outstanding action items and budget (attachment)
• General discussion and questions

Committee of the Whole Agenda

The Committee of the Whole will discuss a final draft of a new zoning by-law and hold a public meeting regarding a zoning application for St. Ann Catholic Church. The body will also review reports on public washrooms, EMS response units, and waste collection.

• Public meeting for ZBA-04-2025 (St. Ann Catholic Church)
• Consideration of Final Draft Zoning By-law
• Draft By-law and Terms of Reference for the Committee of Adjustment
• Proposed EMS response unit and fire hall drawings
• Discussion on traffic safety at County Road 43 and St. Lawrence Street

The Committee of the Whole received the final draft Zoning By-law 33-2025 for information and instructed staff to present it at the June 23 Regular Council Meeting for final approval. It also received draft by‑law and terms of reference for the Committee of Adjustment and directed staff to bring the final version to the same June 23 meeting. Additionally, staff were directed to consult with United Counties of Leeds and Grenville and Parks Canada on possible signage or traffic‑calming measures for the County Road 43/Main/St. Lawrence intersection.

• Received final draft Zoning By-law 33-2025 for information; directed staff to bring it to June 23 council (Carried)
• Received draft Committee of Adjustment by‑law and Terms of Reference for information; directed staff to bring final version to June 23 council (Carried)
• Directed staff to proceed with Options 1 and 2 of Blue Box Transitioning report for further discussion at June 23 council (Carried)
• Directed staff to proceed with Options 1 and 3A of Curbside Pick‑up report for further discussion at June 23 council (Carried)
• Directed CAO and Fire Chief to develop lease agreement and costing for EMS response unit to bring to June 23 council (Carried)
• Directed staff to explore signage or traffic‑calming measures at County Road 43/Main/St. Lawrence intersection (Carried)
• Received Canada Day 2025 schedule and budget for information (Carried)
• Received Committee recruitment update for information; directed staff to bring to June 23 council with direction to proceed with Option 2 (Carried)

Special Council Agenda

This special council meeting includes a second public meeting to receive comments on the second draft of the Zoning By-law. Council will also consider motions and a confirmatory by-law (29-2025). The meeting is held in person and livestreamed on YouTube.

• Second public meeting on the second draft Zoning By-law (public comment opportunity)
• Motions for consideration (specifics not detailed in agenda)
• Confirmatory By-law 29-2025

The council approved the meeting agenda and received the Motions for Consideration document for information. A statutory public meeting on the second draft Zoning By-law was entered, after which the council resumed the special meeting and approved By-law 29-2025 to confirm the proceedings. The meeting was then adjourned at 5:33 p.m. No substantive zoning changes were decided.

• Approved agenda (Carried)
• Received Motions for Consideration document for information (Carried)
• Entered statutory public meeting on second draft Zoning By-law (Carried)
• Resumed special meeting (Carried)
• Approved By-law 29-2025 to confirm proceedings (Carried)
• Adjourned meeting at 5:33 p.m. (Carried)

Regular Council Agenda

Council will consider approving the Wellington Street Engineering Design and a funding application for the capital project. Other business includes adopting new policies for sale of municipal lands (By-law 30-2025) and road closures (By-law 31-2025). Council will also hear a delegation from neighbours regarding the Orchards of River Bend proposed subdivision on County Road 23, and receive reports on 2025 tax rates and 911 property number sign fees.

• Wellington Street capital project: approve engineering design and proceed with funding application
• By-law 30-2025: Sale and Disposition of Municipal Lands Policy (repeals By-law 08-10)
• By-law 31-2025: Road Closure Policy
• Delegation from neighbours of County Road 23 regarding Orchards of River Bend subdivision
• 2025 tax rates – aggregate extraction modification and 911 sign fee schedule amendment

The council approved the agenda and consent agenda items, and adopted By-laws 30‑2025 (municipal land sales), 31‑2025 (road closure policy) and 32‑2025 (meeting confirmation). It amended Schedule A of By‑law 06‑2025 to adjust the industrial occupied class rate and add an aggregate class, approved a fee increase for 911 property number signs from $75 to $125, directed staff to resubmit a request for a 4‑way stop at County Roads 15/16 and HF McLean Road, and appointed Paul Broadbent to the 2025 Canada Day Committee.

• Approved agenda (Carried)
• Approved consent agenda items (Carried)
• Adopted By-law 30‑2025: Sale and disposition of municipal lands (Carried)
• Adopted By-law 31‑2025: Road closure policy (Carried)
• Adopted By-law 32‑2025: Confirm council proceedings (Carried)
• Amended Schedule A of By‑law 06‑2025 to adjust industrial rate and add aggregate class (Carried)
• Approved fee increase for 911 property number signs from $75 to $125 (Carried)
• Directed staff to resubmit request for 4‑way stop at County Roads 15/16 and HF McLean Road (Carried)

Special Council Agenda

This special council meeting features a presentation from Watson & Associates Economists Ltd. on the 2025 Water and Wastewater Rate Study and a Development Charges Council Info Session. Council will also consider motions (details not specified in the agenda) and pass a confirmatory by-law. The rate study may affect water and wastewater fees for residents.

• Presentation of 2025 Water and Wastewater Rate Study draft findings
• Development Charges Council Info Session
• Motions for Consideration (content from attached PDF not included in agenda)
• Confirmatory By-law 28-2025 to adopt proceedings
• Public comments invited on each agenda item

The council approved the meeting agenda and received the Motions for Consideration document for information. It also received a water and wastewater rate study presentation and directed staff to obtain a quote for a Development Charges Study. By‑law 28‑2025 was given its first, second, third and final reading and authorized for signing. The meeting was adjourned at 4:26 p.m.

• Agenda approved (carried)
• Motions for Consideration document received for information (carried)
• Water and wastewater rate study presentation received for information (carried)
• Staff directed to obtain quote for Development Charges Study (carried)
• By‑law 28‑2025 given first, second, third and final reading and authorized for signing (carried)
• Meeting adjourned at 4:26 p.m. (carried)

Committee of the Whole Agenda

The Committee of the Whole will consider routine consent‑agenda items, including the 2025 budget, audited financial statements, and the 2024 wastewater system report. Staff reports will be presented on the Wellington Street capital project and funding application, a master service plan for water and sewer, and a draft policy on the sale and disposition of municipal lands and road closures. A motion to create a Business Improvement Area will also be considered. The council will vote on any motions and approve the consent‑agenda items.

• Wellington Street Capital Project and Funding Application
• Draft Sale and Disposition of Municipal Lands and Road Closure Policies
• RVCA Audited Financial Statements & Approved 2025 Budget
• Merrickville Wastewater System 2024 Annual Report
• April 28 Notice of Motion – Business Improvement Area (BIA)

The Committee of the Whole approved the agenda and consent‑agenda items, receiving several reports for information. It directed staff to bring the final Wellington Street engineering design and funding request to the May 26 regular council meeting for approval. It also instructed staff to bring the Master Service Plan terms of reference and draft land‑sale policies to that same meeting, and to provide a report on establishing a Business Improvement Area.

• Approved agenda as presented (carried)
• Accepted consent‑agenda items 6.1‑6.4 for information (carried)
• Accepted Fact Sheet – Wastewater Capacity (item 6.5) as presented (carried)
• Directed staff to bring final Wellington Street engineering design request to May 26 council (carried)
• Directed staff to bring final Wellington Street funding application to May 26 council (carried)
• Directed staff to bring Master Service Plan Phase 1 terms of reference to May 26 council (carried)
• Directed staff to bring final draft land‑sale and road‑closure policies to May 26 council (carried)
• Directed staff to bring Business Improvement Area process report to council for consideration (carried)

Regular Council Agenda

The Merrickville-Wolford Regular Council meets on April 28, 2025, to consider several tenders, budgets, planning applications, and a key decision on allocating uncommitted sewage treatment plant capacity. Items include awarding brushing and ditching contracts, approving the OPP detachment board budget, adopting a multi-year accessibility plan, and ruling on zoning by-law amendments. Council will also deliberate on multiple recommendations for sanitary capacity allocation and a deferred request for 114 Lewis Street West.

• Award brushing tender in two parts: Pioneer (Boundary/Bolton to Snowdons Drive East) to Tarstone Contracting, and Pioneer (Snowdons Drive East to Snowdons Corners Road and Land O Nod) to Tackaberry
• Award ditching tender to Tarstone Canada Ltd.
• Approve Grenville 1 OPP Detachment Board 2025 budget from Merrickville-Wolford Police Services Board account
• Approve Multi-Year Accessibility Plan 2025-2029
• Consider four recommendations from Committee of the Whole on allocation of uncommitted reserve capacity of the sewage treatment plant, plus a deferred request for 114 Lewis Street West

The council approved the Consent Application B‑17‑25 for McGrath with three conditions. It gave first through final readings to By‑law 25‑2025 (Watt) and By‑law 26‑2025 (Brayman) to amend the zoning by‑law. The council also approved Recommendation 4, allocating 40 sewage‑treatment connections to McLean’s Landing Phase II (3‑2 vote). An accessible public washroom memorandum was tabled pending more information.

• Approved Consent Application B‑17‑25 (McGrath) with conditions – carried
• Approved By‑law 25‑2025 to amend Zoning By‑law (Watt) – carried
• Approved By‑law 26‑2025 to amend Zoning By‑law (Brayman) – carried
• Approved Recommendation 4 to allocate 40 connections to McLean’s Landing Phase II (3‑2)
• Defeated Recommendation 1 to defer sewage capacity report (3‑2)
• Defeated Recommendation 2 to defer sewage capacity report (3‑2)
• Defeated Recommendation 3 to defer sewage capacity report (3‑2)
• Tabled Accessible Public Washroom MOU – deferred

Special Council Agenda

This special meeting is for Council members to participate in a Public Works Roads Tour with staff for information purposes only. No decisions will be made at this meeting. A Confirmatory By-law (24-2025) is also on the agenda for routine approval.

• Public Works Roads Tour with staff for information (no decisions)
• Confirmatory By-law 24-2025 (routine procedural item)

The council approved the agenda as presented after a motion by Councillor Maitland and a second by Councillor Gural. No other substantive decisions were recorded; the council participated in a public works road tour, during which quorum was lost but the tour continued. The meeting concluded with adjournment.

• Approved agenda (carried)

Committee of the Whole Agenda

The Committee of the Whole will hold public hearings for two zoning by-law amendments (ZBA-02-2025 for 33 Henry Street and ZBA-03-2025 for the Brayman property). It will also hear a delegation on an accessible public washroom cooperative project. Other planning matters include discussing changes to the new zoning by-law, the Orchards of River Bend subdivision plan, and allocation of sewage treatment plant capacity. Staff reports cover awarding brushing and ditching contracts, first quarter 2025 update, and blue box transition.

• Public hearing for ZBA-02-2025 (33 Henry Street, Watt)
• Public hearing for ZBA-03-2025 (Brayman)
• Delegation on Accessible Public Washroom Cooperative Project
• Award of brushing and ditching tenders
• Allocation of uncommitted reserve capacity of sewage treatment plant

The Committee of the Whole considered the Planning Report on allocation of uncommitted reserve capacity of the sewage treatment plant and voted down three recommendation motions, each losing 2‑to‑3. Staff were directed to bring the report to the April 28 regular council meeting. The Committee also approved scheduling a second public meeting to review the revised draft zoning by‑law.

• Approved agenda for the Committee of the Whole (carried)
• Approved entry into a public meeting to consider zoning by‑law amendments ZBA‑02‑2025 and ZBA‑03‑2025 (carried)
• Approved scheduling a second public meeting to review the revised draft zoning by‑law (carried)
• Defeated Recommendation 1 on sewage treatment capacity allocation (2‑to‑3)
• Defeated Recommendation 2 on sewage treatment capacity allocation (2‑to‑3)
• Defeated Recommendation 3 on sewage treatment capacity allocation (2‑to‑3)
• Directed staff to bring the Planning Report to the April 28 regular council meeting (carried)

Regular Council Agenda

The Council is deciding on several public works contracts for road maintenance and infrastructure studies. The meeting includes a proposed zoning by-law amendment for Rob Thompson Construction Ltd. and the declaration of surplus land on Collar Hill Road.

• Award Geotechnical RFP for Armstrong, Pioneer, and Bolton Roads to PRI Engineering for $50,029.32
• Award Calcium Chloride Tender to Da Lee Dust Control for an anticipated $62,080
• Approval of $25,000 for CCTV scope of work for storm and sewers
• By-law 17-2025 to amend Zoning By-law 23-08 for Rob Thompson Construction Ltd.
• By-law 18-2025 to declare land surplus on Collar Hill Road

The council gave first through final reading to By‑law 17‑2025, amending Zoning By‑law 23‑08. It deferred By‑law 18‑2025, postponing the sale of the Collar Hill Road property for six months pending Recreation Committee input. The council also approved $25,000 for a CCTV storm‑sewer study and $20,000 for a gravel‑patch line item, and accepted the 2024 annual reports for the drinking water system and the public library. Additional approvals included the infrastructure master‑plan terms of reference and the Community Development Coalition recruitment.

• Approved By‑law 17‑2025 to amend Zoning By‑law 23‑08 (Carried)
• Deferred By‑law 18‑2025 and suspended sale of Collar Hill Road property for 6 months (Carried)
• Authorized $25,000 from the 2025 Capital Water and Wastewater budget for CCTV storm‑sewer study (Carried)
• Authorized $20,000 from the Working Funds Reserve for a Gravel Patch line item (Carried)
• Accepted OCWA Drinking Water System 2024 Annual Report and authorized posting online (Carried)
• Accepted Merrickville Public Library 2024 Annual Report (Carried)
• Authorized staff to proceed with Terms of Reference and Master Plan for infrastructure deficiencies (Carried)
• Approved Community Development Coalition Terms of Reference and directed recruitment (Carried)

Committee of the Whole Agenda

The Committee of the Whole will hold a public meeting for ZBA-01-2025, a zoning by-law amendment application by Rob Thompson Construction Ltd. at Carley's Corners. The committee is also considering several public works contract awards, including geotechnical services, calcium chloride, and re-gravel tenders. Other items include a revised committee structure, a CCTV scope of work proposal, and a bursary request from St. Michael Catholic High School.

• Public meeting for ZBA-01-2025 (Rob Thompson Construction Ltd.) at Carley's Corners
• Award of Geotechnical RFP
• Award of Calcium Chloride Tender
• Award of Re-Gravel Tender
• Revised Committee Structure Report with draft Community Coalition Terms of Reference

Regular Council Agenda

The Village of Merrickville-Wolford Council will discuss adopting a new speed policy and implementing speed study recommendations. The meeting includes decisions on a heritage designation repeal and various community operational programs.

• By-law 14-2025 to repeal the heritage designation of 106 Colborne St. East
• By-law 15-2025 to adopt a new Speed Policy and associated speed study recommendations
• Approval of the 2025 Brush Amnesty Program at the landfill site
• Sublicense agreement with the Merrickville Lions Club to operate the Lions Club Campground
• Noise By-law exemption request for the 2025 EOFA Fire Games

Committee of the Whole Agenda

The Committee of the Whole will review a strategy for sanitary capacity improvements and a mid-term restructuring of council committees. The meeting also includes discussions on public works programs and community grants.

• Strategy for Sanitary Capacity Improvements
• Repeal of Heritage Designation By-law for 106 Colborne Street East
• 2025 Community Grants Program
• Mid-term restructuring of the Committees of Council
• Merrickville Lions Club Campground Sublicense Agreement

Special Council Agenda

The Village of Merrickville-Wolford Special Council Meeting on February 10, 2025, will consider motions (details in attached PDF) and then enter a closed session to discuss a proposed acquisition or disposition of land and litigation matters under the Municipal Act. The meeting will conclude with a confirmatory by-law.

• Motions for Consideration (agenda item 4, details in attached PDF)
• Closed Session: Litigation Matter - Delegation of Authority
• Closed Session: Acquisition or Disposition of Property
• Confirmatory By-law 13-2025

Special Council Agenda

The Merrickville-Wolford Special Council Meeting will include a public meeting to discuss a draft zoning by-law presented as a redline discussion draft. Council will also consider motions from a council package and vote on a confirmatory by-law (12-2025).

• Public meeting on Draft Discussion Zoning By-law with attachments including redline draft and schedules A, A-1, B
• Motions for Consideration from a council package (PDF attached)
• Confirmatory By-law 12-2025 to confirm council proceedings

Regular Council Agenda

Council will vote on the 2025 operating, capital, and water/wastewater budgets, along with interim tax levy and tax rates. Final readings are scheduled for by-laws on noise, yards, chip trucks, dog regulation, property standards, and an administrative monetary penalty system. A winter road maintenance agreement with Augusta and a lease for the Merrickville Public Library are on the consent agenda. Council will also consider a consent application for Moderna Homes and approve a $6,990.29 backhoe transmission repair.

• Adoption of 2025 operating, capital, and water/wastewater budgets (By-law 05-2025)
• Setting 2025 tax rates (By-law 06-2025)
• Final reading of Noise By-law 64-2024
• Final reading of Dog By-law 09-2025
• Establishment of Administrative Monetary Penalty System (By-law 10-2025)

Committee of the Whole Agenda

The Committee of the Whole will review the 2025 final draft budget, including operating, capital, and water/wastewater budgets. Multiple new by-laws are proposed, including an Administrative Monetary Penalty System, property standards, noise, yards, chip truck, and dog by-laws. A library lease agreement and a winter maintenance agreement with Augusta Township are also up for discussion. The meeting includes reports on public works, a fire department body-worn camera policy, and a closed session on land acquisition.

• 2025 Final Draft Budget (operating, capital, water/wastewater)
• By-law XX-2025 – Establish an Administrative Monetary Penalty System
• Final Draft By-laws – Property Standards, Noise, Yards, Chip Truck, Dog
• By-law XX-2025 – Merrickville Public Library Lease Agreement
• By-law XX-2025 – Winter Maintenance Agreement with Township of Augusta