Merritt public meetings in 2021

Merritt Special Council Meeting

This special council meeting focuses on flood recovery actions. Council will consider waiving building permit requirements in flood inundation zones and approving early expenditures for Disaster Financial Assistance (DFA) recovery projects before the cost recovery plan is approved. The meeting also includes adopting the November 9th minutes and the 2022 meeting schedule, and will close to the public for a property security matter.

• Waive permit requirements for flood inundation zone building measures
• Approve contracts and expenditures for DFA recovery projects (flooding Nov 14–Dec 2)
• Adopt 2022 schedule of meetings and acting mayor rotations
• Adopt minutes of November 9, 2021 regular council meeting
• Close meeting to public under Section 90(1)(d) of Community Charter

Council waived permit requirements to speed up flood recovery for 825 tagged properties and approved contracts and expenditures for repairing essential infrastructure damaged by flooding from November 14 to December 2. They also adopted the 2022 meeting schedule and acting mayor rotations, and closed the meeting to discuss property security.

• Waived permit requirements for flood recovery (2021SC-03-02)
• Approved contracts and expenditures for flood-damaged infrastructure repairs (2021SC-03-03)
• Adopted 2022 meeting schedule and acting mayor rotations (2021SC-03-04)
• Closed meeting to public for property security discussion (2021SC-03-05)

Merritt City Council Regular Meeting

Merritt City Council is meeting to consider several items, including adopting a revitalization tax exemption bylaw, introducing a First Nations land acknowledgment, and giving first and second readings to bylaws that would amend the Official Community Plan and zoning for the Gateway 286 development. The council will also hear public input and receive information on a letter of support and retail cannabis referrals.

• Adoption of Revitalization Tax Exemption Bylaw No. 2321, 2021
• First and second readings of OCP Amendment Bylaw No. 2327 and Zoning Amendment Bylaw No. 2328 (Gateway 286)
• Proposal to begin each Council and Committee meeting with a First Nations Land Acknowledgment
• Information item: Letter of Support issued to Spayum Holdings LP
• Information item: Status of retail cannabis referrals

Committee of the Whole

The Committee of the Whole is meeting to continue its review of the draft Official Community Plan, covering the sections not discussed at the November 2nd meeting. The committee will also consider adopting the minutes from that previous meeting. No other new business is listed.

• Discussion of draft Official Community Plan sections 7-12 and final schedules/maps
• Adoption of November 2, 2021 Committee of the Whole minutes

Committee of the Whole

The Committee of the Whole is meeting to discuss the first six sections of the draft Official Community Plan, introduced by Mr. McArthur to stimulate discussion and gather feedback from Council. The agenda also includes adoption of the previous meeting's minutes. No delegations, unfinished business, or other new business items are listed.

• Discussion of draft Official Community Plan sections 1-6
• Adoption of Committee of the Whole minutes from October 19, 2021

The Committee of the Whole discussed the first six sections of the draft Official Community Plan, with staff taking questions and comments from Council. No formal decisions were made; the item was for discussion only. Public feedback is open until November 14, 2021 via [email protected].

• Adopted minutes of October 19, 2021 Committee of the Whole meeting

Finance and Audit Committee

The Finance and Audit Committee is meeting to adopt the August 11, 2021 minutes and review the 2021 Q3 operating forecast and capital expenditures, presented by Mr. Anderson. The agenda is otherwise routine, with no other substantive items listed.

• Adoption of August 11, 2021 meeting minutes
• Review of 2021 Q3 operating forecast and capital expenditures
• Detailed revenue and expense attachments for Q3 2021

The Finance and Audit Committee received a report from Mr. Anderson and Mr. Strang on the state of the City's finances, including the 2021-Q3 forecast and 2021 capital expenditures. Council encouraged staff to make budget consultation as wide as possible, using both online and open-house methods. No formal decisions were made on the report; the only action was adopting the August 11, 2021 meeting minutes.

• Adopted Finance and Audit Committee minutes from August 11, 2021 (carried)
• Received 2021-Q3 forecast and capital expenditures report (no vote recorded)
• Encouraged staff to broaden budget consultation methods (no formal motion)

Merritt City Council Regular Meeting

Council will consider adopting the Fees and Charges Amendment Bylaw, repealing the existing Revitalization Tax Exemption Bylaw and directing staff to draft a new one focused on downtown, and authorizing a lease with the Nicola Valley Museum and Archives. A presentation on the Rocky Mountain Rangers and an information item on retail cannabis buffer zones are also on the agenda.

• Adoption of Fees and Charges Amendment Bylaw No 2322, 2021
• First, second, and third reading of Revitalization Tax Exemption Repeal Bylaw No 2321, 2021
• Direction to draft new Revitalization Tax Exemption Bylaw emphasizing downtown
• Authorize lease with Nicola Valley Museum and Archives Association
• Information item on retail cannabis buffer zones

Council adopted the Fees and Charges Amendment Bylaw No. 2322, 2021, and gave three readings to the Revitalization Tax Exemption Repeal Bylaw No. 2321, 2021, directing staff to draft a new bylaw focused on downtown revitalization. Council also approved entering into a lease with the Nicola Valley Museum and Archives Association and directed staff to provide notice under the Community Charter. No other substantive decisions were made.

• Adopted Fees and Charges Amendment Bylaw No. 2322, 2021 (carried)
• Gave first, second, and third reading to Revitalization Tax Exemption Repeal Bylaw No. 2321, 2021 (carried)
• Directed staff to draft a new Revitalization Tax Exemption Bylaw with emphasis on downtown revitalization (carried)
• Directed staff to enter into Nicola Valley Museum and Archives Association lease (carried)
• Directed Corporate Officer to provide notice per Section 24 of Community Charter (carried)

Airport Advisory Committee

The Airport Advisory Committee is meeting to adopt the August 12, 2021 minutes, receive staff updates on airport fencing and lighting projects, and discuss new business including the Economic Development Strategy, traffic and voice movement recording, and hangar leasing opportunities. The agenda is mostly discussion items with no decisions listed.

• Adoption of August 12, 2021 minutes
• Staff update on Airport Fencing/Lighting Projects
• Presentation on Economic Development Strategy by Stephanie Moore
• Discussion on recording of traffic and voice movement
• Discussion on hangars and leasing opportunities (location, types, ownership)

Committee of the Whole

The Committee of the Whole is meeting to adopt the July 21, 2021 minutes and receive a presentation from Tourism Nicola Valley. No other substantive business is listed on the agenda.

• Adoption of Committee of the Whole minutes from July 21, 2021
• Presentation from Tourism Nicola Valley

The Committee of the Whole received a presentation from Tourism Nicola Valley on a proposed tourism marketing strategy. No formal decisions were made; the item was for information only.

• Adopted minutes of July 21, 2021 Committee of the Whole meeting

Merritt City Council Regular Meeting

The Merritt City Council is meeting to adopt two permissive tax exemption bylaws (2323 and 2324) for 2022-2024, and to consider first, second, and third readings of a fees and charges amendment bylaw (2322) that would change Claybanks RV Park rates. Council will also discuss applying for 2022 FireSmart Community Funding and receive information items on water consumption, capital projects, and letters of support. The meeting includes a closed session for items under sections 90(1)(b) and 90(1)(e) of the Community Charter.

• Adoption of Bylaw 2323 (Amendment to Permissive Tax Exemptions) and Bylaw 2324 (Permissive Tax 2022-2024)
• First, second, and third readings of Fees and Charges Amendment Bylaw 2322 for Claybanks RV Park rate changes
• Direct staff to apply for CRI FireSmart Community Funding and Support
• Information items: water consumption figures, capital projects update, letters of support
• Closed session for personal information (municipal award/gift) and land acquisition/disposition

Council adopted two permissive tax exemption bylaws (2323 and 2324) and gave three readings to a fees and charges amendment bylaw (2322) for Claybanks RV rate changes, with Councillor Bhangu voting against each reading. Council also directed staff to apply for the CRI FireSmart Community Funding and Support. The meeting included a closed session for items under the Community Charter, but no other substantive decisions were made.

• Adopted Amendment to Permissive Tax Exemptions Bylaw No. 2323, 2021 (carried)
• Adopted Permissive Tax Exemption Bylaw No. 2324, 2021 (carried)
• Gave first reading to Fees and Charges Amendment Bylaw No. 2322, 2021 (carried, against: Bhangu)
• Gave second reading to Fees and Charges Amendment Bylaw No. 2322, 2021 (carried, against: Bhangu)
• Gave third reading to Fees and Charges Amendment Bylaw No. 2322, 2021 (carried, against: Bhangu)
• Directed staff to apply for CRI FireSmart Community Funding and Support (carried)

Economic Development Committee

The Economic Development Advisory Committee is meeting to adopt minutes from July 14, 2021, and to hear presentations on the Economic Development Strategy and economic development practices in other cities. The meeting is scheduled for September 29, 2021, at City Hall.

• Adoption of July 14, 2021 minutes
• Economic Development Strategy discussion with Economic Recovery Advisor Stephanie Moore
• Councillor Luck to speak on economic development in other cities
• Next meeting scheduled for November 24, 2021

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Advisory Committee is meeting to adopt July minutes, receive staff updates, and discuss new business including a potential partnership with Nicola Valley Institute of Technology, a Public Service Directory update, and a review of the Respect and Social Inclusion section of the Age Friendly Action Plan. The next meeting is scheduled for November 29, 2021.

• Adoption of July 26, 2021 minutes
• NVIT partnership opportunities presentation by Ms. Judy Gray
• Public Service Directory update by Ms. Brick
• Review of Respect and Social Inclusion section of Age Friendly Action Plan by Mr. Smith

The committee discussed a potential partnership with NVIT's carpentry program to build projects for seniors, with NVIT willing to include such projects in its curriculum. The Public Service Directory grant was unsuccessful, so the committee will explore advertising to fund it. Several action items were assigned to promote volunteer programs and other initiatives from the Age Friendly Action Plan.

• Adopted July 26, 2021 minutes
• NVIT partnership discussed; NVIT willing to include senior community projects in carpentry curriculum
• Public Service Directory grant unsuccessful; committee requested exploring advertising options
• Action: Staff to promote Better at Home volunteer search via City media
• Action: Jana Heffernan to contact School Board about Reading Buddies volunteer recruitment
• Action: Staff to speak with NV Museum Coordinator about speaker series
• Action: City to list meal prep/delivery as possible future grant initiative
• Action: Bring National Seniors Day event budget to Council during Grant-in-Aid session

Police Committee

The Police Committee is meeting to receive an RCMP strategic plan update from Staff Sgt. Drouin, review an Auditor General report on policing agreements and budget oversight, and hear a quarterly budget update from Sean Smith. The committee will also adopt minutes from April 27, 2021, and may move into closed session to discuss municipal property security.

• Adoption of April 27, 2021 Police Committee minutes
• RCMP update on 2021 strategic plan by Staff Sgt. Drouin
• Review of Auditor General report on policing agreements and budget oversight
• Quarterly budget update on protective services costs and crime statistics
• Closed session under Community Charter section 90(1)(d) for property security

Merritt City Council Regular Meeting

The City of Merritt Council is meeting to consider several items, including instructing staff to research buffer zone distances for retail cannabis stores, proposed rate changes for the Claybanks RV Park, and three readings of bylaws related to permissive tax exemptions for 2022-2024. Council will also consider a capital budget amendment for elevator repairs and grant applications for asset management.

• Direct staff to research cannabis store buffer zones and propose Zoning Bylaw amendments
• First, second, and third reading of Fees and Charges Amendment Bylaw for Claybanks RV Park rates
• Three readings of Permissive Tax Exemption Bylaw 2324 for 2022-2024
• Three readings of Bylaw 2323 to amend tax exemptions for 2022-2024
• Approve $42,758 capital budget amendment for Nicola Valley Memorial Arena elevator repair

Council approved a $42,758 capital budget amendment for the Nicola Valley Memorial Arena elevator repair, funded from the Community Works Gas Tax Reserve. It also directed staff to research buffer zone distances for retail cannabis stores in comparable communities and propose zoning bylaw amendments. Council gave three readings to Bylaw 2323 (tax exemption amendment) and Bylaw 2324 (permissive tax exemptions for 2022-2024). Staff were directed to apply for UBCM and FCM asset management grants, and the RCMP was asked to provide quarterly crime reports.

• Approved $42,758 for NVMA elevator repair/retrofit (2021RC-14-10)
• Directed staff to research cannabis store buffer zones and propose zoning amendments (2021RC-14-03)
• Gave first, second, and third reading to Bylaw 2323 (tax exemption amendment) (2021RC-14-04/05/06)
• Gave first, second, and third reading to Bylaw 2324 (permissive tax exemptions 2022-2024) (2021RC-14-07/08/09)
• Directed staff to apply for UBCM and FCM asset management grants (2021RC-14-11)
• Requested RCMP provide quarterly crime reports to Council
• Closed meeting to discuss labour relations (2021RC-14-12)

Merritt Special Council Meeting

This is a special meeting of the Merritt City Council with several items for decision. Council will consider budget amendments for two Public Works projects, adoption of new IT policies, a fare-free transit amendment for children, and an outdoor water conservation policy. The meeting also includes a vote to close part of the session to the public for labour relations matters.

• 2021 Capital Plan budget amendments: Electric Motor Replacement – Voght St Main Well Pump ($67,000) and Commissioning of Active Mountain Reservoir with tie-in to City water system ($100,000)
• Adoption of IT Policies: Technology Third Party Access (4-21), Technology Acceptable Use (4-22), Technology Lifecycle (4-23)
• Approval of BC Transit agreement amendment to make fares free for children 12 and under, with no financial impact to the City
• Adoption of Policy 5-08 Outdoor Watering Conservation Policy
• Vote to close meeting to public under Section 90(1)(c) of the Community Charter (labour/employee relations)

Council approved two Public Works budget amendments totaling $167,000 for replacing the Voght St well pump and commissioning the Active Mountain Reservoir, adopted three IT policies, approved a BC Transit fare amendment making transit free for children 12 and under, and adopted an updated Outdoor Water Conservation Policy. Council also directed staff to implement a trap-neuter-release program for cats with up to $5,000 in funding.

• Approved $67,000 for electric motor replacement at Voght St well pump
• Approved $100,000 for Active Mountain Reservoir tie-in to city water system
• Adopted IT policies 4-21, 4-22, 4-23
• Approved BC Transit fare amendment for free transit for children 12 and under
• Adopted Policy 5-08 Outdoor Water Conservation Policy
• Directed staff to implement trap-neuter-release program with up to $5,000 funding
• Adopted revised Official Community Plan Update timeline
• Adopted Council Strategic Priorities document

Airport Advisory Committee

The Airport Advisory Committee is meeting to consider requesting Council to bypass the grant process and directly allocate funds for fencing and lighting at the airport. They will also hear reports on remote fuel sensors, an operations manual update, and staff updates on airport use, fuel sales, and finances. The committee will review its duties under the Terms of Reference.

• Consider request to Council to skip grant process for fencing/lighting
• Report on remote fuel quantity sensors by Doug Hamerton
• Update on operations manual by Ian Gordon
• Staff reports on 2021 fire fighting season use, gas sales, commercial/recreational use, and expenditures/income
• Review of committee duties per Terms of Reference

The Airport Advisory Committee decided to proceed with the grant application process for fencing and lighting at the airport, rather than requesting direct Council funding. The committee also adopted the April 15, 2021 minutes with an amendment correcting the first flight into Merritt. No other formal decisions were made; other items were updates or discussions.

• Proceeded with grant application for fencing/lighting (carried)
• Adopted April 15, 2021 minutes as amended (carried)

Finance and Audit Committee

The Finance and Audit Committee is meeting to adopt the January 21, 2021 minutes and receive a Q2 2021 forecast and financial update, including revenue and expenditure variances. The agenda is otherwise routine, with no other substantive items listed.

• Adoption of Finance and Audit Committee minutes from January 21, 2021
• 2021 Q2 Forecast and Finance Update with revenue and expenditure variance attachments

The Finance and Audit Committee reviewed the 2021 Q2 financial forecast and noted a possible $821,000 surplus in revenues, offset by increased expenditures in areas like fire protection and the Trans Mountain wastewater treatment facility. No formal decisions were made; the committee discussed budget amendments and inflation impacts on capital projects.

• Adopted the January 21, 2021 Finance and Audit Committee minutes

Policy Review Committee

The Policy Review Committee will consider recommending to Council the approval of the Outdoor Watering Conservation Policy (5-8) and three IT policies (4-19, 4-20, 4-21) covering acceptable use, lifecycle, and third-party access. No other substantive items are on the agenda.

• Recommend approval of Policy 5-8 Outdoor Watering Conservation Policy
• Recommend approval of Policy 4-19 Technology Acceptable Use
• Recommend approval of Policy 4-20 Technology Lifecycle Policy
• Recommend approval of Policy 4-21 Technology Third Party Access

The Policy Review Committee recommended Council approve the amended Outdoor Watering Conservation Policy, changing 'will' to 'may' in exemptions and adding surface/power washing to Level 4 for health and safety. It also recommended approval of three IT policies (Acceptable Use, Lifecycle, Third Party Access) with minor wording adjustments. All recommendations were carried.

• Recommended approval of amended Outdoor Watering Conservation Policy (carried)
• Recommended approval of Technology Acceptable Use Policy (carried)
• Recommended approval of Technology Lifecycle Policy (carried)
• Recommended approval of Technology Third Party Access Policy (carried)

Merritt Special Council Meeting

This special council meeting includes a public hearing and final adoption for a zoning amendment at 3350 Voght Street, plus adoption of waterworks, earthworks, and land use procedure bylaws. Council will also consider recommendations on public washrooms, downtown improvements, and a tourism services agreement.

• Public hearing and third reading/adoption of Zoning Amendment Bylaw 2316 (3350 Voght St.)
• Adoption of Waterworks Amendment Bylaw 2318, 2021
• Adoption of Earthworks Bylaw 2313, 2021
• Adoption of Land Use Amendment and Development Approval Procedures Bylaw 2319, 2021
• Recommendation to spend up to $20,000 from Economic Development Fund for tourism transition consultant

Council held a public hearing and then gave third reading and final adoption to Zoning Amendment Bylaw No. 2316, 2021, which removes the townhouse component from the proposed development at 3350 Voght Street. The project, presented by Spayum Holdings LP and developer Swaran Jit Chahal, will feature residential units on leased land (49-99 year terms) with estimated unit prices of $400,000-$450,000. Council also adopted three other bylaws: Waterworks Amendment Bylaw No. 2318, Earthworks Bylaw No. 2313, and Land Use Amendment and Development Approval Procedures Bylaw Amendment No. 2319. Additionally, Council directed staff to prepare reports on public washroom upgrades and Spirit Square improvements, and approved working with TNV for tourism services with up to $20,000 from the Economic Development Fund.

• Adopted Zoning Amendment Bylaw No. 2316, 2021 (3350 Voght St.) - third reading and final adoption (carried)
• Adopted Waterworks Amendment Bylaw No. 2318, 2021 (carried)
• Adopted Earthworks Bylaw No. 2313, 2021 (carried)
• Adopted Land Use Amendment and Development Approval Procedures Bylaw Amendment No. 2319, 2021 (carried)
• Directed staff to report on washroom upgrades and new installations at Spirit Square, Bailey House, Claybanks RV Park, and temporary toilets at Exit 286 (carried)
• Directed staff to investigate land acquisition on Quilchena Avenue, back alley development, traffic flow changes, and shade/washroom options in Spirit Square (carried)
• Directed staff to report on completing the coyote statue in Spirit Square (carried)
• Approved working with TNV for tourism services and retaining a consultant up to $20,000 from Economic Development Fund (carried)

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Advisory Committee will meet to adopt the May 31, 2021 minutes, hear a BC Transit delegation on Merritt Transit Services, receive staff updates, and discuss the Public Service Directory. The committee will also provide feedback on an Aging-in-Place checklist and review Section 4 of the Age Friendly and Accessibility Action Plan.

• BC Transit delegation on Merritt Transit Services
• Adoption of May 31, 2021 minutes
• Update on Public Service Directory
• Feedback on Aging-in-Place checklist
• Review of Section 4, Age Friendly Action Plan

The Age Friendly and Accessibility Advisory Committee met and heard a BC Transit delegation about paratransit and potential service expansions. They reviewed the Social Participation section of the Action Plan, discussed partnerships for senior programs, and formed a working group to review an Aging-in-Place checklist. No formal decisions were made; actions were limited to suggestions and requests for future agenda items.

• Adopted May 31, 2021 minutes (carried)
• Formed working group to review Aging-in-Place checklist
• Requested NVIT members be invited to discuss partnership
• Encouraged CFDC/NV Chamber to organize seniors fair
• Set up template for project scope development

Committee of the Whole

The Committee of the Whole is meeting to adopt the June 15, 2021 minutes and receive a presentation on a tourism partnership from Mr. Smith. No decisions are listed on the agenda beyond the minutes adoption.

• Adoption of June 15, 2021 Committee of the Whole minutes
• Tourism partnership presentation by Mr. Smith

The Committee of the Whole recommended that Council direct staff to work with the Nicola Valley Destination Marketing Society (TNV) to develop an agreement establishing TNV as the provider of tourism services and as an eligible entity for a Municipal and Regional District Tax (MRDT) of up to 3% on short-term accommodation. The committee also recommended retaining a consultant for up to $20,000, with funding from the Economic Development account after an amendment. The motion was carried, with two councillors voting against the amendment.

• Recommended staff work with TNV to develop a tourism services agreement (carried)
• Recommended retaining a consultant for up to $20,000 from Council Contingency (carried)
• Amended motion to fund $20,000 from Economic Development instead of Council Contingency (carried, 2 against)

Merritt City Council Regular Meeting

Merritt City Council is meeting to consider a recommendation to support a retail cannabis licence for Unity Cannabis, authorize a fire services agreement with Trans Mountain and the regional district worth $312,405, and give readings to several bylaws including waterworks and earthworks amendments. Council will also receive a food security assessment report, decide on a pickleball lease, and consider whether to continue participating in the BC PNP program.

• Recommendation to issue Non-Medical Cannabis Retail Store Licence to Unity Cannabis (Williams Lake First Nation and Adelphi Hotel)
• Fire services agreement with TNRD for Trans Mountain Camp, 18-month term, $312,405
• First, second, and third readings of Waterworks Amendment Bylaw No 2318, 2021
• First, second, and third readings of Earthworks Bylaw 2313, 2021 and Land Use Amendment Bylaw 2319, 2021
• Adoption of Bylaw 2320, 2021 (Fire and Safety Regulations amendment)

Council voted to recommend that the Liquor & Cannabis Regulation Branch issue a Non-Medical Cannabis Retail Store Licence to Unity Cannabis, and directed staff to submit the recommendation with supporting material. The decision followed public input both for and against the proposed location. Council also adopted the Fire and Safety Regulations Bylaw 2320, gave three readings to the Waterworks Amendment Bylaw 2318, and authorized a fire services agreement with the TNRD for the Trans Mountain Camp.

• Recommended to the LCRB that a Non-Medical Cannabis Retail Store Licence be issued to Unity Cannabis (Resolution 2021RC-13-03).
• Adopted Bylaw 2320, 2021, amending Fire and Safety Regulations (Resolution 2021RC-13-04).
• Gave first, second, and third readings to Waterworks Amendment Bylaw No 2318, 2021 (Resolutions 2021RC-13-05 to 07).
• Gave first, second, and third readings to Earthworks Bylaw 2313, 2021 (Resolutions 2021RC-13-08 to 10).
• Gave first, second, and third readings to Land Use Amendment and Development Approval Procedures Bylaw Amendment Bylaw 2319, 2021 (Resolutions 2021RC-13-11 to 13).
• Authorized an agreement with the TNRD to provide fire services for the Trans Mountain Camp for 18 months in exchange for $312,405 (Resolution 2021RC-13-14).
• Directed staff to apply for the BC Active Transportation Infrastructure Grant for Rotary & Central Park Trail Improvements (Resolution 2021RC-13-15).
• Directed staff to enter into the proposed Merritt Pickleball Lease Agreement (Resolution 2021RC-13-16).

Economic Development Committee

The Economic Development Advisory Committee is meeting to discuss new business, including a presentation on proposed City parklets, a draft report from the Washroom Working Group, and a visitor's perspective on the Quilchena pedestrian mall. The committee will also consider adopting the minutes from its June 16, 2021 meeting.

• Presentation on proposed City parklets by Community Planner Janna Bradshaw
• Washroom Working Group recommendations draft
• Spirit Square Working Group update
• Presentation on the Quilchena pedestrian mall from a visitor's perspective

The Economic Development Advisory Committee received the Washroom Working Group report and referred its recommendations to Council, including installing new public washrooms at Spirit Square, Bailey House, and Claybanks RV Park. The committee also forwarded five Spirit Square Working Group recommendations to Council, including acquiring land on Quilchena Avenue, developing the back alley, and completing the coyote statue. No final decisions were made; all items were referred for Council consideration.

• Adopted June 16, 2021 minutes (carried)
• Referred Washroom Working Group recommendations to Council (carried)
• Forwarded Spirit Square Working Group recommendations to Council (carried)

Merritt City Council Regular Meeting

Merritt City Council is meeting to decide on several items, including recommending a retail cannabis licence for Unity Cannabis at 2101 Quilchena Avenue, adopting a fire department remuneration bylaw, and giving readings to a fire safety regulations amendment. They will also consider approving the 2020 Statement of Financial Information, applying for a grant for the Diamond Vale Bikeway, and allowing public attendance at meetings under COVID-19 protocols. The agenda includes routine items like minutes adoption and reports.

• Recommendation to issue Non-Medical Cannabis Retail Store Licence to Unity Cannabis at 2101 Quilchena Avenue
• Adoption of Fire Department Remuneration Amendment Bylaw No 2317, 2021
• First, second, and third readings of Fire and Safety Regulations Amending Bylaw No 2320, 2021
• Approval of Statement of Financial Information for 2020
• Direct staff to apply for Community Foundations of Canada Healthy Communities Initiative grant for Diamond Vale Bikeway (Phase 1)

Council defeated a motion to not recommend an additional cannabis store at 2101 Quilchena Avenue, then approved a motion to gather more public input before making a decision. Council also adopted the Fire Department Remuneration Bylaw, gave three readings to a fire safety amendment, and approved the 2020 Statement of Financial Information.

• Defeated motion to not recommend an additional cannabis store in Merritt (4 against, 3 for).
• Approved motion to gather further public input on the cannabis store application at 2101 Quilchena Avenue, with a report back at the July 20, 2021 meeting.
• Adopted Fire Department Remuneration Amendment Bylaw No. 2317, 2021.
• Gave first, second, and third reading to Fire and Safety Regulations Amending Bylaw No. 2320, 2021.
• Approved the City of Merritt Statement of Financial Information for 2020.
• Directed staff to apply for a Community Foundations of Canada grant for the Diamond Vale Bikeway (Phase 1).
• Instructed staff to allow public attendance in-person at meetings within public health orders and a COVID-19 safety plan.
• Directed staff to research and propose a land acknowledgement for Council meetings.

Special Closed Meeting of Council

This is a special closed meeting of Merritt City Council, with no public portion. Council will vote to close the meeting to the press and public under Section 90(1)(c) (labour relations or other employee relations) and 90(1)(g) (litigation or potential litigation affecting the municipality) of the Community Charter. The agenda contains only procedural items for the closed session and no public decisions or discussions.

• Vote to close meeting to press and public
• Closed session item under 90(1)(c) labour relations
• Closed session item under 90(1)(g) litigation

Economic Development Committee

The Economic Development Advisory Committee is meeting online to adopt prior minutes and discuss several working groups, including downtown washrooms, Spirit Square, and a pedestrian mall. The Chamber of Commerce will present upcoming projects, followed by a round table discussion.

• Adoption of May 19, 2021 minutes
• Downtown Washroom Working Group information report
• Spirit Square Working Group discussion
• Pedestrian Mall Working Group discussion
• Merritt and District Chamber of Commerce presentation

The Economic Development Advisory Committee discussed recommendations from working groups on downtown washrooms, Spirit Square improvements, and a pedestrian mall, but made no formal decisions. The committee heard presentations on these topics and from the Chamber of Commerce about a work-integrated learning program. No motions were passed beyond adopting the previous meeting's minutes.

• Adopted the minutes from the May 19, 2021 meeting.
• Discussed recommendations for downtown washrooms, including signage, facility upgrades, and prefabricated units at specific locations.
• Heard a report on Spirit Square improvements, including traffic management, pedestrian corridors, and potential amenities.
• Reviewed findings on a pedestrian mall concept, focusing on events, street furniture, and business promotion.
• Received a presentation from the Chamber of Commerce on a work-integrated learning program with NVIT.

Committee of the Whole

The Committee of the Whole is meeting to discuss the Official Community Plan (OCP) visioning, led by Mr. McArthur. The agenda includes adoption of minutes and this single new business item. No decisions are listed; the item appears to be a discussion.

• Discussion of Official Community Plan visioning, led by Mr. McArthur

The Committee of the Whole discussed the Official Community Plan vision statement and six proposals presented by Don McArthur. Council provided feedback, emphasizing inclusion, and staff will bring a report to a future Council meeting combining core principles of the 4th and 5th options in a shorter, simpler form. No formal decision was made.

• Discussed OCP vision options; no formal vote taken
• Directed staff to prepare a report blending principles of options 4 and 5 for future Council debate

Merritt City Council Regular Meeting

Council will hold a public hearing and consider third reading for OCP Amendment Bylaw 2310 and Zoning Amendment Bylaw 2311 for 2320 Hamilton Hill Road, which would rezone the property. The agenda also includes adoption of several bylaws (animal control, cemetery, fees and charges), introduction of a fire department remuneration bylaw, and a petition regarding industrial use on McFarlane Lane. A closed session is scheduled for land matters.

• Public hearing and third reading for OCP Amendment Bylaw 2310 and Zoning Amendment Bylaw 2311 (2320 Hamilton Hill Rd)
• Adoption of Bylaw 2299 (Animal Control amendment)
• Adoption of Bylaw 2314 (Cemetery amendment)
• Adoption of Bylaw 2315 (Fees and Charges)
• First, second, and third reading of Fire Department Remuneration Amendment Bylaw 2317

Council gave third reading to Official Community Plan Amendment Bylaw No. 2310 and Zoning Amendment Bylaw No. 2311 for the development at 2320 Hamilton Hill Road, with Councillor White voting against both. Council also adopted several bylaws, including Animal Control, Cemetery, and Fees and Charges, and gave three readings to Fire Department Remuneration Amendment Bylaw No. 2317. A petition regarding industrial use of McFarlane Lane was discussed, and staff will report back with follow-up information.

• Adopted minutes of May 25, 2021 meeting (2021RC-11-01)
• Closed public hearing for 2320 Hamilton Hill Road
• Adopted Bylaw 2299 (Animal Control) (2021RC-11-03)
• Adopted Bylaw 2314 (Cemetery) (2021RC-11-04)
• Adopted Bylaw 2315 (Fees and Charges) (2021RC-11-05)
• Gave first, second, and third reading to Fire Department Remuneration Bylaw 2317 (2021RC-11-06 to 08)
• Gave third reading to OCP Amendment Bylaw 2310 (2021RC-11-09, against: White)
• Gave third reading to Zoning Amendment Bylaw 2311 (2021RC-11-10, against: White)

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Advisory Committee is meeting to adopt prior minutes, receive staff updates on BC Transit bus stops, hear a presentation on the Taxi Saver Program, discuss updating the Public Service Directory, and review age-friendly action items. The agenda is mostly routine business with no major decisions listed.

• Adoption of March 29, 2021 minutes
• Staff update on BC Transit bus stops
• Presentation on Taxi Saver Program by Ms. Brick
• Discussion of Public Service Directory update
• Review of Age Friendly Action Items

The Age Friendly and Accessibility Advisory Committee adopted the March 29, 2021 minutes and received updates on transit, taxi saver, and housing initiatives. They directed staff to bring forward Aging-In-Place checklist options for consideration. No other formal decisions were made; most items were discussions or staff updates.

• Adopted March 29, 2021 minutes (carried)
• Directed staff to bring Aging-In-Place checklist options (carried)

Merritt City Council Regular Meeting

Merritt City Council is meeting to consider several bylaws, including amendments to cemetery, animal control, fees and charges, and a zoning change for 3350 Voght Street. They will also discuss a retail cannabis licence application for 2101 Quilchena Avenue and receive public input from five individuals. The meeting includes adoption of previous minutes and a closed session for personnel matters.

• Zoning Amendment Bylaw No. 2316, 2021 for 3350 Voght Street – first and second readings, public hearing to be scheduled
• Cemetery Amendment Bylaw 2314, 2021 – three readings
• Animal Control Amendment Bylaw No. 2299, 2021 – three readings
• Fees and Charges Amending Bylaw No. 2315, 2021 – three readings
• Non-medical cannabis retail store licence application for Unity Cannabis at 2101 Quilchena Avenue – public input process

Council gave first and second reading to Zoning Amendment Bylaw No. 2316, 2021 for 3350 Voght Street and directed staff to schedule a public hearing. It also gave three readings to Cemetery, Animal Control, and Fees and Charges amendment bylaws. Council directed staff to gather public input on a proposed cannabis retail store at 2101 Quilchena Avenue. A notice of motion to consider cat control in the Animal Control Bylaw was given.

• Adopted minutes of May 11, 2021 special and regular meetings
• Gave first, second, and third reading to Cemetery Amendment Bylaw 2314, 2021
• Gave first, second, and third reading to Animal Control Amendment Bylaw No. 2299, 2021
• Gave first, second, and third reading to Fees and Charges Amending Bylaw No. 2315, 2021
• Gave first and second reading to Zoning Amendment Bylaw No. 2316, 2021 (3350 Voght St)
• Directed staff to schedule a public hearing for Zoning Amendment Bylaw No. 2316, 2021
• Directed staff to gather residents' views on proposed cannabis retail licence at 2101 Quilchena Avenue
• Supported donation of 5 boulders to Conayt Friendship Society

Economic Development Committee

The Economic Development Advisory Committee is meeting virtually to adopt prior minutes and receive a planning overview on the Downtown Revitalization Process from Planning Services Manager Don McArthur. The committee will also discuss working groups for downtown washrooms, Spirit Square, and the pedestrian mall. No decisions are listed on the agenda beyond adopting the April 14, 2021 minutes.

• Adoption of April 14, 2021 committee minutes
• Planning overview on Downtown Revitalization Process by Don McArthur
• Downtown Washroom Working Group discussion
• Spirit Square Working Group discussion
• Pedestrian Mall Working Group discussion

The Economic Development Advisory Committee received a presentation on downtown revitalization, covering policy frameworks, financial tools like a Business Improvement Area, and infrastructure plans. No formal decisions were made; three working group items were deferred to the next meeting.

• Adopted April 14, 2021 minutes (carried)
• Deferred Downtown Washroom Working Group to next meeting
• Deferred Spirit Square Working Group to next meeting
• Deferred Pedestrian Mall Working Group to next meeting

Merritt City Council Regular Meeting

The Merritt City Council is meeting to consider several key items, including the adoption of the 2021 property tax rates and the five-year financial plan, as well as the final adoption of an official community plan and zoning amendment for a property on Spring Bank Ave. Council will also hear a presentation on the draft 2020 audited financial statements and consider an operating agreement with BC Transit.

• Adoption of Five-Year Financial Plan Bylaw No. 2308, 2021
• Adoption of 2021 Annual Property Taxes Bylaw No. 2309, 2021
• Final adoption of OCP Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294 (2640 Spring Bank Ave)
• Authorization to sign 2021-22 Annual Operating Agreement with BC Transit
• Acceptance of 2020 Consolidated Financial Statements

Council adopted the City of Merritt Five-Year Financial Plan Bylaw No. 2308, 2021, and the 2021 Annual Property Taxes Bylaw No. 2309, 2021. Council also gave final adoption to Official Community Plan Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294 for 2640 Spring Bank Ave, with three councillors voting against. Additionally, Council authorized signing the 2021-22 Annual Operating Agreement with BC Transit and directed staff to apply for two UBCM Community Excellence Awards.

• Adopted the April 20, 2021 regular council minutes (2021RC-09-01)
• Accepted the 2020 audited consolidated financial statements (2021RC-09-02)
• Adopted Five-Year Financial Plan Bylaw No. 2308, 2021 (2021RC-09-03)
• Adopted 2021 Annual Property Taxes Bylaw No. 2309, 2021 (2021RC-09-04)
• Adopted Official Community Plan Amendment Bylaw No. 2302, 2021 (2021RC-09-05, against: Bhangu, Etchart, White)
• Adopted Zoning Amendment Bylaw No. 2294, 2021 (2021RC-09-06, against: Bhangu, Etchart, White)
• Authorized Mayor and Corporate Officer to sign 2021-22 BC Transit operating agreement (2021RC-09-07)
• Directed staff to apply for UBCM Excellence in Governance (Flood Response) and Excellence in Service Delivery (Business Licensing) awards (2021RC-09-08)

Committee of the Whole

The Committee of the Whole is meeting to adopt previous minutes and receive a presentation from TRUE Consulting on the Gateway 286 project for Spayum. No other substantive business is listed.

• Adoption of April 10, 2021 Committee of the Whole minutes
• Presentation by TRUE Consulting on Gateway 286 project for Spayum

The Committee of the Whole received a presentation on the Gateway 286 project at Exit 286, including phases for a gas bar, convenience store, fast-food restaurant, outdoor centre, culture centre, visitor centre, and office/retail space. No formal decisions were made; the only action was adopting the minutes from the April 10, 2021 meeting.

• Adopted the Committee of the Whole minutes from April 10, 2021 (moved, seconded, carried)

Police Committee

The Police Committee will meet to adopt the November 2020 minutes and receive updates from the RCMP and the Community Policing Office. The RCMP update will cover strategies, staffing, and service call analysis for 2021, while the Community Policing Office will provide its own update.

• Adoption of November 20, 2020 Police Committee minutes
• RCMP update on 2021 strategies, staffing, and service call analysis
• Community Policing Office update by Marlene Jones

The Merritt Police Committee received updates from the RCMP and Community Policing Office, covering strategic objectives, staffing increases, and community programs. No formal decisions were made beyond adopting the previous meeting's minutes. The committee requested that a review of the Auditor General's report on policing agreements and a quarterly budget update be added to the next meeting's agenda.

• Adopted minutes of November 20, 2020 Police Committee meeting (carried)
• Requested Auditor General review of policing agreements and quarterly budget update for next agenda

Merritt City Council Regular Meeting

Merritt City Council is meeting to hold public hearings and consider several bylaws, including the 2021-2025 financial plan and property tax rates, as well as agreements for Trans Mountain infrastructure funding and fire protection with TNRD. The agenda also includes third readings for OCP and zoning amendments at 2640 Spring Bank Avenue and an OCP amendment for the airport.

• Public hearing for OCP and zoning amendments at 2640 Spring Bank Avenue (Bylaws 2302 and 2294)
• Third reading of OCP and zoning amendments for 2640 Spring Bank Avenue
• Adoption of OCP amendment for Merritt Airport runway access (Bylaw 2305)
• Second reading of OCP and zoning amendments for 2320 Hamilton Hill Rd (Bylaws 2310 and 2311)
• First, second, and third readings of 2021-2025 Financial Plan Bylaw 2308 and 2021 Property Taxes Bylaw 2309

Council held public hearings and gave third reading to bylaws for 2640 Spring Bank Avenue, changing zoning from high to medium density and increasing units from 40 to 46. They also adopted an OCP amendment for the Merritt Airport and gave readings to the 2021-2025 financial plan and property tax bylaws. Several other agreements were approved, including Trans Mountain infrastructure funding and a fire protection agreement with TNRD.

• Gave third reading to OCP Amendment Bylaw 2302 for 2640 Spring Bank Ave (3 against)
• Amended Zoning Bylaw 2294 from R8 to R7 (medium density) (2 against)
• Gave third reading to Zoning Bylaw 2294 as amended (3 against)
• Adopted OCP Amendment Bylaw 2305 for Merritt Airport
• Repealed second reading of Bylaw 2311 (2320 Hamilton Hill Rd) and gave second reading as amended
• Gave first, second, and third readings to 2021-2025 Financial Plan Bylaw 2308
• Gave first, second, and third readings to 2021 Property Taxes Bylaw 2309 (2 against each)
• Approved Trans Mountain Infrastructure Funding Agreement for bulk water/sewer stations

Airport Advisory Committee

The Airport Advisory Committee is meeting virtually to discuss airport operations and planning. Agenda items include staff updates on the Official Community Plan, an airport improvement grant, and maintenance, as well as committee member updates on fuel pricing and the operations manual. The committee will also discuss the airport master plan, west side runway access, renaming the airport, and developing a rental plan for T-hangers as directed by council resolution 2020RC-17-08.

• Discussion of Airport Improvement Grant
• Discussion of West Side Runway Access
• Discussion of renaming the airport
• Development of T-Hanger rental plan per council resolution 2020RC-17-08
• Adoption of February 25, 2021 minutes

The Airport Advisory Committee decided not to rename the airport or its signage, keeping the name Ron Saunders Field. They also discussed an Airport Improvement Grant for lighting and fencing plans, and agreed to incorporate the T-Hanger rental plan into the Airport Master Plan. No formal votes were recorded; decisions were made by consensus.

• No naming changes to airport or signage (unanimous)
• Incorporated T-Hanger rental plan into Airport Master Plan
• Incorporated lock box access into lighting and fencing plan
• Staff to develop RFP for lighting and fencing plan
• Committee members to assist with Terms of Reference for lighting and fencing plans

Economic Development Committee

The Economic Development Advisory Committee is meeting virtually to adopt minutes from March 17, 2021, and discuss several new business items. These include a staff update, a status update on the Nicola Valley Theatre project, forming working groups for potential projects, and promoting Merritt's business community. The meeting is open to the public by email request.

• Adoption of March 17, 2021 minutes
• Theatre update on Nicola Valley Theatre project
• Discussion on forming working groups for Pedestrian Mall, Washroom Location, Spirit Square Artwork, and Outdoor Arena
• Discussion on promoting Merritt business community

The Economic Development Advisory Committee formed three working groups to explore a pedestrian mall on Quilchena Avenue, a downtown washroom, and a more active Spirit Square. The City was unsuccessful in a grant for downtown washrooms but successful in an airport grant. No formal decisions were made beyond adopting the previous minutes.

• Adopted March 17, 2021 minutes (carried)
• Formed working group for pedestrian mall on Quilchena Avenue
• Formed working group for downtown washroom logistics and location
• Formed working group for Spirit Square vibrancy

Committee of the Whole

The Committee of the Whole is meeting to discuss the 2021-2025 Financial Plan, introduced by Mr. Anderson. The agenda also includes a presentation from Ashcroft Terminal's CEO and adoption of previous minutes. No decisions are listed; items are for discussion and review.

• 2021-2025 Financial Plan Review and Discussion
• Presentation by Enno Koll, CEO of Ashcroft Terminal
• Adoption of March 30, 2021 Committee of the Whole minutes

The Committee of the Whole received a presentation from Ashcroft Terminal and reviewed the 2021-2025 Financial Plan. No formal decisions were made; the meeting was informational only, with staff highlighting revenue changes, tax rate proposals, and reserve projections.

• Adopted minutes of March 30, 2021 meeting (carried)

Merritt City Council Regular Meeting

The Merritt City Council is meeting to adopt Sprinkler Bylaw 2306, 2021, and to consider repealing third reading of Bylaws 2294 and 2302, which would require re-advertising for a public hearing. Council will also decide whether to apply for a UBCM grant for homelessness supports and coordination, and will receive a draft food security assessment report.

• Adoption of Sprinkler Bylaw 2306, 2021
• Repeal of third reading for Bylaws 2294, 2021 and 2302, 2021
• Application for UBCM Strengthening Communities' Services Grant for Homelessness Supports and Coordination
• Draft Food Security Assessment Report for information

Council adopted Building Bylaw Amending Bylaw No. 2306, 2021. Council repealed third reading of Bylaws 2294 and 2302 to reopen their public hearing, and directed staff to re-advertise. Council also directed staff to apply for a UBCM grant for homelessness supports.

• Adopted Building Bylaw Amending Bylaw No. 2306, 2021.
• Repealed third reading of Bylaw 2294, 2021.
• Repealed third reading of Bylaw 2302, 2021.
• Instructed staff to re-advertise for public hearing for Bylaws 2294 and 2302.
• Directed staff to apply for the UBCM Strengthening Communities' Services Grant for Homelessness Supports and Coordination.

Committee of the Whole

The Committee of the Whole will discuss the results of the 2021 Citizen Budget survey. The meeting also includes a discussion regarding changes to the revised City Procedures bylaw.

• 2021 Citizen Budget survey results and final report
• Discussion of changes to the revised City Procedures bylaw

The Committee of the Whole adopted the minutes from its March 16, 2021 meeting. Council then heard a presentation on the 2021 Citizen Budget survey results and discussed proposed changes to the City Procedures Bylaw. No formal decisions were made on the survey or bylaw; these items were for discussion only.

• Adopted the Committee of the Whole meeting minutes from March 16, 2021.

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Advisory Committee is meeting to adopt the minutes from its February 8, 2021 meeting and to discuss staff updates and a workplan. Each committee member will present their top three items for inclusion in the workplan from the Age-Friendly Action Plan's Appendix D Implementation Plan. The meeting is open to the public and press online.

• Adoption of February 8, 2021 minutes
• Staff updates
• Workplan discussion based on Age-Friendly Action Plan Appendix D
• Committee members to present top three workplan items

The Age Friendly and Accessibility Advisory Committee discussed and identified priority items for its workplan, including improving access to medical services, creating an aging-in-place checklist, and enhancing social inclusion programs. The committee also requested informal work sessions between formal meetings, with the next one scheduled for April 19, 2021. No formal decisions were made beyond adopting the previous minutes.

• Adopted the February 8, 2021 committee minutes.
• Identified priority items for the workplan, including medical access, aging-in-place checklists, and social inclusion programs.
• Requested informal work sessions between formal meetings, with the next session set for April 19, 2021.

BC PNP Committee

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Merritt Public Hearing

The City of Merritt is holding a public hearing regarding Official Community Plan Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294. The meeting includes a video presentation from the Nicola Native Lodge Society and a collection of public input documents.

• Official Community Plan Amendment Bylaw No. 2302
• Zoning Amendment Bylaw No. 2294 (2640 Spring Bank Ave)

Merritt City Council Regular Meeting

Merritt City Council is meeting to consider several bylaws, including official community plan and zoning amendments for properties at 2320 Hamilton Hill Road and 2640 Spring Bank Avenue, as well as a local area service bylaw for Gateway 286. The council will also discuss removing sprinkler regulations from the building bylaw and applying for a grant for trail improvements. The meeting includes a public hearing for the Spring Bank Avenue property and a closed session for labour relations.

• First and second readings of OCP Amendment Bylaw No. 2310 and Zoning Amendment Bylaw No. 2311 for 2320 Hamilton Hill Road
• Third reading of OCP Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294 for 2640 Spring Bank Avenue
• First, second, and third readings of Local Area Service Bylaw 2312 and Loan Authorization Bylaw 2307 for Gateway 286 water and sewer services
• First, second, and third readings of Building Bylaw Amending Bylaw No. 2306 to remove sprinkler regulations
• Direct staff to apply for Community Foundations of Canada Healthy Communities Initiative for Rotary & Central Park Trail Improvements

Council gave third reading to Official Community Plan Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294 for 2640 Spring Bank Avenue, after amending the zoning from R8 to R7. The votes were carried with opposition from Councillors Bhangu, Etchart, and White. Council also gave first and second readings to bylaws for 2320 Hamilton Hill Road and directed staff to schedule a public hearing.

• Approved third reading of OCP Amendment Bylaw No. 2302 for 2640 Spring Bank Avenue (opposed: Bhangu, Etchart, White).
• Amended and approved third reading of Zoning Amendment Bylaw No. 2294 for 2640 Spring Bank Avenue, changing zoning from R8 to R7 (opposed: Bhangu, Etchart, White).
• Gave first and second readings to OCP Amendment Bylaw No. 2310 and Zoning Amendment Bylaw No. 2311 for 2320 Hamilton Hill Road, and directed staff to schedule a public hearing.
• Gave first, second, and third readings to Local Area Service Bylaw 2312 and Loan Authorization Bylaw 2307 for water and sewer services to Gateway 286.
• Gave first, second, and third readings to Building Bylaw Amending Bylaw No. 2306, removing sprinkler regulations.
• Directed staff to apply for a Community Foundations of Canada grant for Rotary & Central Park Trail improvements.
• Approved a letter of referral for Zhang Jumei under the BC PNP program.
• Appointed Gregory Messner and Phil Braig to the Airport Advisory Committee.

Economic Development Committee

The Economic Development Advisory Committee is meeting to review the current status of the Economic Action Plan. Members will discuss priority initiatives for the next two years and review promotional materials.

• Review of the current status of the Economic Action Plan
• Identification of two priority initiatives for the next two years
• Overview of conflict of interest rules by Greg Lowis
• Review of communications and marketing promotional material

The Economic Development Advisory Committee met virtually and adopted the February 17, 2021 minutes. Staff provided updates on the municipal tax split (residential levy rose from 43% to 55% since 2017), the Economic Action Plan status, and conflict of interest rules. The committee discussed priority initiatives for the next two years, but no formal decisions were made; promotional material was deferred to the next meeting.

• Adopted the February 17, 2021 minutes.
• Deferred promotional material discussion to the next meeting.
• Requested ongoing updates on strategies to attract business.
• Discussed priority initiatives for the next two years (no formal action taken).

Committee of the Whole

The Committee of the Whole will meet to discuss the Official Community Plan, specifically focusing on Development Permit Areas and Neighbourhoods. The session includes the adoption of minutes from the February 16, 2021 meeting.

• Discussion on Official Community Plan - Development Permit Areas and Neighbourhoods

The Committee of the Whole met and adopted the minutes from February 16, 2021. The main discussion was on the Official Community Plan, focusing on neighbourhood policies, the '15 minute neighbourhood' concept, urban villages, and proposed names for areas. Staff clarified the difference between districts, zoning, and development permit areas, and introduced discussion on areas that may require geotechnical analysis. No formal decisions were made on the OCP; the meeting was for discussion only.

• Adopted the minutes of the February 16, 2021 Committee of the Whole meeting.

Merritt City Council Regular Meeting

Merritt City Council is meeting to consider several bylaws, including an Official Community Plan amendment for west side runway access, adoption of the 5-year financial plan and interim capital budget, and a procedure bylaw. Council will also receive the Active Transportation Plan, consider two $1000 scholarships for School District #58, and decide on participating in the Thompson-Nicola Regional District Invasive Plant Service. The meeting includes public input, adoption of minutes, and a closed session for personnel matters.

• First and second reading of OCP Amendment Bylaw No. 2305, 2021 for west side runway access, with public hearing to be arranged
• Adoption of Bylaw No. 2303, 2021 (5 Year Financial Plan Amending Bylaw)
• Adoption of Bylaw No. 2304, 2021 (2021 Capital Budget interim approval)
• Adoption of Procedure Bylaw 2300, 2021 and Notice of Motion Policy 1-05
• Motion to establish two scholarships of $1000 each for School District #58

Council established two annual scholarships of $1,000 each for School District #58. It also gave first and second reading to an OCP amendment for west side runway access and directed staff to arrange a public hearing. Council adopted several bylaws, including the 5-Year Financial Plan Amending Bylaw and the 2021 Capital Budget interim approval, and authorized participation in the TNRD Invasive Plant Service and an agreement with MOTI for Exit 286 cleanup.

• Established two annual scholarships of $1,000 each for School District #58
• Gave first and second reading to OCP Amendment Bylaw No. 2305, 2021 and directed staff to arrange a public hearing
• Adopted Bylaw No. 2303, 2021 (5 Year Financial Plan Amending Bylaw)
• Adopted Bylaw No. 2304, 2021 (2021 Capital Budget interim approval)
• Adopted Procedure Bylaw 2300, 2021 and Notice of Motion Policy 1-05
• Authorized participation in the Thompson-Nicola Regional District Invasive Plant Service
• Directed staff to enter into an agreement with MOTI to cover cleanup costs in the Exit 286 area

Special Closed Meeting of Council

This is a special closed meeting of Merritt City Council. The only substantive item is a vote to close the meeting to the public to discuss personal information about an individual being considered for a municipal position, per Section 90(1)(a) of the Community Charter. The agenda is otherwise procedural, with no public decisions or discussions.

• Vote to close meeting to press and public
• Closed session on personal information about a candidate for a municipal position
• Vote to return to open session

Airport Advisory Committee

The Airport Advisory Committee is meeting to adopt prior minutes and take up new business, including developing a fuel pricing policy and a plan for renting T-hangars, as directed by council resolutions. The committee will also consider recommending that council direct it to develop an operations manual for Merritt Airport. The meeting is expected to close to the public to discuss personal information about individuals being considered for council appointments.

• Adoption of October 15, 2020 minutes
• Fuel Pricing Policy development per council resolution 2020RC-17-10
• Rental of T-Hangers plan per council resolution 2020RC-17-08
• Recommendation to develop an Airport Operations Manual
• Closed session for council appointments under section 90(1)(a)

The Airport Advisory Committee adopted the October 15, 2020 minutes with one dissenting vote. Staff reported on several updates, including the city's membership in the BC Aviation Council, upcoming OCP amendments for west-side runway access, and building bylaw changes for hangar sprinklers. The committee discussed developing an Airport Master Plan, a fuel pricing policy, and a T-hangar rental plan, with members assigned to lead initial work. The meeting closed to the public to consider council appointments.

• Adopted the October 15, 2020 minutes (1 against).
• Discussed staff updates on BC Aviation Council membership, OCP amendments, building bylaw changes, card reader enclosure, and fencing/lighting plan.
• Agreed to develop an Airport Master Plan, with Geoff Scholtens to form a work committee on OLS and step-back requirements.
• Agreed to provide guidelines for a fuel pricing policy, with staff to format it for Council approval.
• Agreed to develop a plan for T-hangar rentals, including economic development and public/private partnership considerations.
• Agreed Ian Gordon will provide an outline for the Airport Operations Manual.
• Noted no suitable locations exist to relocate the airport.
• Requested discussion on renaming the airport at the next agenda.

Merritt City Council Regular Meeting

The Merritt City Council is meeting to receive the Housing Needs Report, consider amendments to the 2020-2024 Financial Plan and the 2021 Capital Budget, and discuss several other items including a proposal from TNRD on invasive plants, a washroom project at the Fall Fair Rodeo Grounds, and financing for a new fire truck. The council will also hold a closed session to discuss personal information about a potential municipal employee.

• Receive Housing Needs Report as per s 585.31 of the Local Government Act
• First, second, and third reading of Five Year Financial Plan Amendment Bylaw No. 2303, 2021
• First, second, and third reading of 2021 Capital Budget Interim Approval Items Bylaw 2304, 2021
• Authorize $300,000 borrowing from Municipal Finance Authority for a 2021 Freightliner Pumper/Tender, repaid within 5 years
• Authorize Mayor and Corporate Officer to sign agreement for Fall Fair Rodeo Grounds Washroom Project

Council received the Housing Needs Report and directed staff to publish it on the city website. It also gave three readings to the 2020-2024 Financial Plan Amendment Bylaw, which includes $80,000 for a fire pumper/tender truck, $25,000 for a groundwater study, and $75,000 in grant funding for flood hazard mapping. The 2021 Capital Budget Interim Approval Items Bylaw was amended to add the Nicola Valley Pedestrian Bridge Project and given three readings. Council authorized borrowing $300,000 for a new fire truck and approved an agreement for a washroom project at the Fall Fair Rodeo Grounds.

• Received Housing Needs Report (2021RC-04-02)
• Directed staff to publish Housing Needs Report on city website (2021RC-04-03)
• Gave first, second, and third reading to Financial Plan Amendment Bylaw 2303, 2021 (2021RC-04-05 to 07)
• Gave first reading to Capital Budget Interim Approval Items Bylaw 2304, 2021 (2021RC-04-08)
• Amended Bylaw 2304 to add Nicola Valley Pedestrian Bridge Project (2021RC-04-09)
• Gave second and third reading to amended Bylaw 2304 (2021RC-04-10, 12)
• Authorized signing agreement for Fall Fair Rodeo Grounds washroom project (2021RC-04-13)
• Authorized borrowing $300,000 for 2021 Freightliner Pumper/Tender (2021RC-04-11)

Economic Development Committee

The City of Merritt's Economic Development Advisory Committee is holding its first meeting of 2021, conducted online due to social distancing. The committee will elect a chair, introduce members, review its terms of reference, and discuss the Merritt Economic Development Action Plan. Members will also consider approving the 2021 meeting schedule.

• Election of Chair, conducted by Mayor Brown
• Review of Terms of Reference for the Economic Development Committee
• Update on the Merritt Economic Development Action Plan
• Recommendation to approve the 2021 meeting schedule

The committee held its first meeting, elected Councillor Tony Luck as chair, and approved its terms of reference and 2021 meeting schedule. Members discussed the 2014/2015 Economic Development Action Plan and were asked to review it for the next meeting.

• Councillor Tony Luck elected chair by acclamation
• Approved Economic Development Advisory Committee Terms of Reference
• Approved 2021 meeting schedule, adding April 14 meeting

Committee of the Whole

The Committee of the Whole is meeting to adopt minutes from January 29, 2021, and to discuss policies related to the Official Community Plan, led by Mr. McArthur. No other substantive items are on the agenda.

• Adoption of Committee of the Whole minutes from January 29, 2021
• Discussion of Official Community Plan policies

The Committee of the Whole met on February 16, 2021, and adopted the minutes from the January 29, 2021 meeting. The only substantive item was a presentation and discussion of the Official Community Plan (OCP) policy document, led by Mr. McArthur, during which Council provided feedback and comments. No formal decisions were made on the OCP or any other matter.

• Adopted Committee of the Whole minutes from January 29, 2021

Merritt City Council Regular Meeting

The City Council is reviewing several bylaws including a procedure bylaw and land use amendments for 2587 Forksdale Avenue. They are also considering a grant application for the Waste Water Treatment Plant Masterplan and various Grant in Aid requests.

• Final adoption of OCP Amendment Bylaw No. 2297 and Zoning Amendment Bylaw No. 2298 for 2587 Forksdale Avenue
• Three readings of Procedure Bylaw No. 2300, 2021
• Flood Mitigation Planning Grant application for the Waste Water Treatment Plant Masterplan
• Approval of 2021 Grant in Aid applications across multiple categories
• Amendment to Policy 4-01 to set a budget cap of $50,000 for grant in aid

Council adopted Official Community Plan Amendment Bylaw No. 2297 and Zoning Amendment Bylaw No. 2298 for 2587 Forksdale Avenue, with three councillors voting against each. Council also gave three readings to Procedure Bylaw No. 2300, approved a grant application for a wastewater treatment plant masterplan, and approved 2021 Grant in Aid applications. The meeting closed to the public for land and labour matters.

• Adopted OCP Amendment Bylaw No. 2297 (3 against: Bhangu, Etchart, White)
• Adopted Zoning Amendment Bylaw No. 2298 (3 against: Bhangu, Etchart, White)
• Gave first, second, and third reading to Procedure Bylaw No. 2300
• Directed staff to apply for CEPF Flood Mitigation Planning Grant for WWTP Masterplan
• Amended Policy 4-01 to set Grant in Aid budget up to $50,000
• Approved Grant in Aid Category A requests
• Approved Grant in Aid Category B requests (Fehr absent)
• Approved Grant in Aid Category C requests (Christopherson absent)

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Advisory Committee is meeting to adopt prior minutes, approve its 2021 meeting schedule, discuss its workplan, and receive a staff update on the Snow Clearing Program partnership with Better at Home - Nicola Valley. The agenda is largely procedural, with no major decisions or public hearings listed.

• Adoption of January 25, 2021 committee minutes
• Approval of 2021 meeting schedule
• Workplan discussion
• Snow Clearing Program update from staff (Better at Home - Nicola Valley partnership)

The Age Friendly and Accessibility Advisory Committee approved its 2021 meeting schedule and supported funding for a snow clearing program for seniors, despite concerns about lack of prior input. The committee also discussed priorities for outdoor spaces and buildings, including sidewalk improvements and accessibility initiatives.

• Approved January 25, 2021 minutes (carried)
• Approved 2021 meeting schedule (carried)
• Supported snow clearing program funding (carried, 2 against)

Committee of the Whole

The Committee of the Whole is meeting to discuss the 2021 capital and operating budget, including financial plan comparisons, revenue and expense analyses, surplus and reserve continuity, tax rates, and online survey options. The agenda also includes adoption of minutes from the January 19th meeting. No other substantive items are listed.

• 2021 Capital and Operating Budget Discussion
• Schedule A - 2021 Financial Plan vs Prior Years
• Schedule B - 2021 Revenue Analysis
• Schedule C - 2021 Expense Analysis
• Tax Rate and Online Survey Options

Merritt City Council Regular Meeting

The City of Merritt Council is meeting to consider several land-use bylaws, including amendments for properties at 2640 Spring Bank Avenue, 2587 Forksdale Avenue, and Lindley Creek Road, with readings and potential adoption. Council will also decide on grant applications for a West Merritt Active Transportation Path, the Community Emergency Preparedness Fund, and Canada Summer Jobs, as well as authorize the 2020-21 Annual Operating Agreement with BC Transit. The agenda includes adoption of the January 12th minutes and a closed session for labour relations.

• First and Second Reading for OCP Amendment Bylaw No. 2302 and Zoning Amendment Bylaw No. 2294 (2640 Spring Bank Avenue)
• Third Reading for OCP Amendment Bylaw No. 2297 and Zoning Amendment Bylaw No. 2298 (2587 Forksdale Avenue)
• Third Reading and adoption for OCP Amendment Bylaw No. 2295 and Zoning Amendment Bylaw No. 2296 (Lindley Creek Road)
• Direct staff to apply for CVRIS grant for West Merritt Active Transportation Path (Phase 1)
• Authorize Mayor and Corporate Officer to sign 2020-21 Annual Operating Agreement with BC Transit

Merritt Public Hearing

The City of Merritt is holding a public hearing to consider Official Community Plan Amendment Bylaw No. 2297 and Zoning Amendment Bylaw No. 2298 for the property at 2587 Forksdale Avenue. The hearing includes a staff presentation, a proponent's video submission from Sairam Development Ltd., and public input from 28 written submissions received before the deadline. No decision is made at the hearing; Council will receive the information as a report.

• OCP Amendment Bylaw No. 2297 for 2587 Forksdale Avenue
• Zoning Amendment Bylaw No. 2298 for 2587 Forksdale Avenue
• Proponent: Sairam Development Ltd. (video submission)
• 28 public submissions received, including a petition
• Public hearing held online due to COVID-19

Merritt Public Hearing

The City of Merritt is holding a public hearing on January 26, 2021, to consider OCP Amendment Bylaw No. 2295 and Zoning Amendment Bylaw No. 2296 for Lindley Creek Road. Staff will present the amendments, and the public can provide input. Twenty written submissions were received before the deadline; no audio or video submissions were made. The hearing is scheduled from 5:00 p.m. to 6:00 p.m. in the Council Chamber, with public and press watching online.

• OCP Amendment Bylaw No. 2295 (Lindley Creek Road)
• Zoning Amendment Bylaw No. 2296 (Lindley Creek Road)
• 20 written public submissions received before January 25, 2021 deadline
• No audio or video submissions received
• Staff recommendation: receive report as information

Age Friendly and Accessibility Advisory Committee

The Age Friendly and Accessibility Committee is meeting to organize itself: it will elect a chair, review its Terms of Reference, and develop a workplan. The committee will also discuss the Snow Clearing Program. No minutes are listed for adoption, and no delegations or unfinished business are on the agenda.

• Election of Chair
• Review of Terms of Reference (attachment: Terms of Reference.pdf)
• Development of Workplan
• Discussion of Snow Clearing Program

The Age Friendly and Accessibility Advisory Committee elected Councillor Travis Fehr as chair and reviewed its terms of reference. Members identified priorities for a workplan, including sidewalk improvements, automatic door openers, and snow clearing for seniors. Staff reported on a potential fee-for-service snow clearing program for seniors through Better at Home, with further discussion planned.

• Elected Councillor Travis Fehr as Chair by acclamation
• Reviewed Terms of Reference; noted suggestion on COVID-19 impact on seniors
• Identified workplan topics: automatic door openers, charging ports, sidewalk network, Nicola Avenue safety, taxi wheelchair vans
• Discussed snow clearing concerns: alleyways, education, program for seniors, bus shelters, Canada Post mailboxes
• Requested staff report on demographics of seniors and disabled residents at next meeting

Finance and Audit Committee

The Finance and Audit Committee is meeting to review the City of Merritt's 2021 budget documents, including financial plans, revenue and expense analyses, surplus and reserve continuity, and the tax rate. The committee will also consider adopting the minutes from the December 8, 2021 meeting. The budget review is to be introduced by Mr. Anderson.

• Review of 2021 Budget Documents
• 2021 Financial Plan vs Prior Years (Schedule A)
• 2021 Revenue Analysis (Schedule B)
• 2021 Expense Analysis (Schedule C)
• Surplus and Reserve Continuity (Schedule D)

The Finance and Audit Committee reviewed the 2021 budget documents, focusing on capital budget proposals and the need for contingencies. They discussed improving highway entrance points and requested a future review of financial instruments like local service agreements and DCCs. No formal decisions were made; the meeting was informational and procedural.

• Adopted minutes of December 8, 2021 meeting
• Reviewed 2021 budget documents and capital proposals
• Requested future review of financial instruments (local service agreements, DCCs, subdivision servicing)
• Noted need for online survey for OCP public input

Committee of the Whole

The City of Merritt's Committee of the Whole is meeting to adopt prior minutes and discuss the Official Community Plan (OCP) visioning, introduced by Mr. McArthur. The agenda includes only this substantive item; no delegations or unfinished business are listed. The meeting is open to the public and press online.

• Adoption of Committee of the Whole minutes from December 1, 2020
• Discussion of Official Community Plan (OCP) visioning, with attachments including current city mission and OCP vision documents from 2004 and 2011

The Committee of the Whole met and adopted the minutes from the previous meeting. The main item was a discussion on the Official Community Plan (OCP) visioning, where members reviewed slides and provided input for staff to aggregate. No formal decisions were made on the OCP.

• Adopted minutes of December 1, 2020 meeting

Merritt City Council Regular Meeting

Merritt City Council is meeting to adopt a reserve funds bylaw, consider borrowing $2,209,000 for the fire hall expansion, and discuss snow removal procedures. Council will also decide on applying for a grant to repair the KVR pedestrian bridge, appoint members to the Economic Development Committee, and consider joining a crime prevention network. The meeting includes a closed session for labour relations.

• Adoption of Bylaw 2301, 2020 (Reserve Funds)
• Borrowing $2,209,000 for Fire Hall Expansion via Municipal Finance Authority
• Application for ICIP CVRIS grant for KVR Pedestrian Bridge Repair
• Appointments to Economic Development Committee (11 names listed)
• Council remuneration: rejection of annual increase

Council directed staff to bring forward modifications to the snow removal policy based on the January 12 discussion, and to present details at the January 29 budget meeting on options like pushing snow to the road center, driveway windrow clearing, clearing downtown parking areas, and increased service for storms over 20 cm. Council also approved borrowing $2,209,000 from the Municipal Finance Authority for the Fire Hall Expansion project, and approved a grant application for KVR Pedestrian Bridge repairs. Appointments to the Economic Development Committee were made, and a letter of application to join the Canadian Municipal Network on Crime Prevention was approved.

• Adopted Bylaw 2301, 2020
• Directed staff to bring forward snow removal policy modifications
• Directed staff to bring snow removal budget options to Jan 29 meeting
• Approved $2,209,000 borrowing for Fire Hall Expansion project
• Approved grant application for KVR Pedestrian Bridge repair
• Appointed 11 members to Economic Development Committee
• Approved letter to join Canadian Municipal Network on Crime Prevention
• Approved letter to Government of Canada as requested by City of Kamloops