Norfolk County public meetings in 2021

Council

Norfolk County Council is meeting to consider a wide range of items, including several drainage works contracts, zoning by-law amendments, a draft subdivision plan, and a by-law to delegate spending authority. The agenda also includes closed-session items on property matters and a legal update. Many items are routine approvals, but the spending authority and construction contracts are significant.

• By-law 2021-162 to delegate spending authority to officers and employees
• By-law 2021-153 to authorize contract with R.F. Almas Company Ltd. for Sunninghill Drive Reconstruction
• By-law 2021-156 to authorize contract with Sierra Infrastructure Inc. for South Drive Construction
• Draft plan of subdivision for 9 residential lots (CD 21-122, Keesmat Subdivision)
• Temporary use by-laws for garden suites at 246 Elgin County Road 55 and two renewals

Norfolk County Council approved three temporary use by-laws for garden suites, a draft plan of subdivision for 9 residential lots in Simcoe, and several municipal drain projects. They also approved growth projections for long-term planning and appointed a councillor to the SWIFT board.

• Approved temporary use by-law for garden suite at 246 Elgin County Road 55 (ZNPL2021173)
• Approved extension of garden suite by-law at 492 Windham Road 14 (ZNPL2021220)
• Approved extension of garden suite by-law at 1000 Concession 7 Townsend (ZNPL2021221)
• Approved draft plan of subdivision for 9 residential lots at 44 First Avenue West, Simcoe (28TPL2021223)
• Approved growth projections as starting point for Development Charges Background Study and Growth Management Study
• Postponed consideration of Zdriluk Drain report for 6 months to allow owners to consider alternatives
• Approved provisional by-laws for Fourth Concession, Causyn, J.A. Smith, and Langtry drains
• Approved 15-minute parking zones temporary measure in Port Dover

OPP Detachment Board

The Norfolk County Police Services Board is meeting virtually to hear two deputations: one from Doug Feltmate regarding OPP COVID control and one from Dan Nagy about the county's protocol for external police forces. The board will also review October 2021 OPP operational statistics, updates from members on a labour conference and a zone meeting, and information memos on community policing, speed reduction signs, and a letter about marijuana to the new Minister of Health.

• Deputation by Doug Feltmate re: OPP COVID Control
• Deputation by Dan Nagy re: Norfolk County Protocol Concerning External Police Forces
• OPP Norfolk County Detachment Operational Statistics and Highlights October 2021
• Information Memo - Speed Reduction Signs
• Information Memo - Letter about Marijuana to New Minister of Health

The Norfolk County Police Services Board approved its agenda with an amendment to defer Dan Nagy's deputation on the Norfolk County Protocol Concerning External Police Forces to January 2022. The board received several informational updates, including OPP operational statistics, a deputation on OPP COVID control, and updates on the complaint process for police services boards. It also directed staff to recirculate a letter about marijuana growing in Norfolk County to the Minister of Health and the local MP. No substantive policy decisions were made; all resolutions were procedural or informational.

• Deferred Dan Nagy's deputation on external police forces protocol to January 2022
• Approved agenda with amendment (carried)
• Approved minutes of October 20, 2021 meeting (carried)
• Received deputation on OPP COVID Control as information (carried)
• Received OPP operational statistics and highlights as information (carried)
• Received updates on Labour Conference, Zone 4, complaint process, community policing, speed reduction signs, and marijuana letter as information (carried)
• Directed staff to recirculate marijuana letter to Minister of Health and MP (carried)

Council-in-Committee

Council approved the Comprehensive Review Phase 1 growth projections and received the updated 10-Year Housing and Homelessness Plan. Multiple road construction contracts were awarded, including Sunninghill Drive ($3.93M) and St Andrew Reconstruction ($2.07M), with budget amendments. Council also approved single-source contracts for wastewater treatment upgrades and a soil remediation project funded by debentures.

• Approved growth projections from Comprehensive Review Phase 1 (Carried)
• Approved updated 10-Year Housing and Homelessness Plan 2020-2030 (Carried)
• Awarded $3,932,040.65 contract to R.F. Almas for Sunninghill Drive Reconstruction (Carried)
• Awarded $2,069,294.85 contract to J-AAR Excavating for St Andrew Reconstruction (Carried)
• Approved $2,646,930.02 soil remediation contract with Ground Force Environmental, funded by $3.4M debenture (Carried)
• Approved single-source contracts for Port Dover and Simcoe WWTF upgrades (Carried)
• Approved $2,287,400 insurance program renewal with Intact Public Entities (Carried)
• Directed staff to explore seasonal parking pilot in Long Point, Turkey Point, Port Dover, Simcoe (Carried)

Special Council

This is a special council meeting with a single substantive item: an early closed session to discuss litigation or potential litigation and solicitor-client advice related to an OTL matter (Case No. PL210113-225) concerning 230 Chapman Street East and 2 Lynn Street, Port Dover (Gamble Shipyard). The rest of the agenda is procedural, including approval of agenda, minutes, and a confirming by-law.

• Closed session on OTL Matter - Case No. PL210113-225, 230 Chapman Street East and 2 Lynn Street, Port Dover (Gamble Shipyard)
• By-Law 2021-149 to confirm proceedings of the special council meeting

The special council meeting was largely procedural, with the only substantive action being a closed-session discussion of the Ontario Land Tribunal case involving properties at 225 & 230 Chapman Street East and 2 Lynn Street, Port Dover (Gamble Shipyard). Council directed legal counsel and staff to negotiate as determined in closed session. The meeting then reconvened in open session and approved the confirming by-law before adjourning.

• Approved agenda as presented
• Entered closed session to discuss OLT matter (Gamble Shipyard)
• Directed legal counsel and staff to negotiate as determined in closed session
• Approved By-law 2021-149 confirming proceedings
• Adjourned at 1:07 p.m.

Special Board of Health

The Haldimand-Norfolk Health Unit's Special Board of Health is meeting to consider two motions from the December 7, 2021 Board of Health meeting: an update from Acting Medical Officer Dr. Matthew Strauss and a motion from Rob Hunter regarding local public health guidance on masking. The agenda also includes a confirming by-law (2021-24-BH) and standard procedural items. Due to COVID-19 restrictions, the meeting is web-streamed with no public access to Council Chambers.

• Motion for Dr. Matthew Strauss, Acting Medical Officer, update from BOH meeting December 7, 2021
• Motion for Rob Hunter re: local public health guidance on masking (two resolutions)
• By-law 2021-24-BH (confirming by-law)

The Special Board of Health meeting was held to confirm three motions from the December 7, 2021 meeting, which had a live-stream interruption. The board confirmed the motions, including receiving an update from the Acting Medical Officer, receiving a deputation on masking kindergarteners, and directing staff to bring forward an opinion on masking kindergarten students. All motions were carried.

• Confirmed motion to receive Dr. Strauss's update as information (carried)
• Confirmed motion to receive Rob Hunter's deputation on masking kindergarteners as information (carried)
• Confirmed motion to direct staff to bring forward an opinion on masking kindergarten students (carried)
• Approved By-law 2021-24 BH to confirm proceedings of the Special Board of Health meeting (carried)

Special Council

This is a special council meeting with a closed session to discuss litigation or potential litigation, including an Ontario Land Tribunal (OLT) matter regarding properties at 225 & 230 Chapman Street East and 2 Lynn Street, Port Dover (Gable Shipyard). The open portion of the agenda is mostly procedural, with no substantive public items listed.

• Closed session item: OLT Matter - Case No. PL210113-225 & 230 Chapman Street East and 2 Lynn Street, Port Dover (Gable Shipyard)
• Confirming by-law 2021-148 to confirm proceedings of the special council meeting

Council held a special meeting to confirm four motions from the Dec. 7, 2021 meeting that were not recorded due to a live-stream interruption. They confirmed approval of housing funding (SSRF 4 and COCHI), the Rapid Housing Initiative Phase 2, and two by-laws (2021-146 and 2021-147). No new substantive decisions were made.

• Confirmed approval of HSS 21-21 housing funding (SSRF 4 and COCHI) (carried)
• Confirmed approval of HSS 21-27 Rapid Housing Initiative Phase 2 (carried)
• Confirmed approval of By-law 2021-146 (part lot control exemption) (carried)
• Confirmed approval of By-law 2021-147 (confirming Dec. 7 proceedings) (carried)
• Approved By-law 2021-148 confirming Dec. 9 proceedings (carried)

Board of Health

The Haldimand-Norfolk Health Unit Board of Health is meeting to hear an update from the Acting Medical Officer of Health and a deputation from Rob Hunter regarding local public health guidance on masking kindergarteners. The board will also consider approving the November 9, 2021 minutes, a meeting date change for January, and a confirming by-law.

• Deputation by Rob Hunter on masking kindergarteners
• Update from Acting Medical Officer of Health Dr. Matthew Strauss
• Approval of November 9, 2021 minutes
• January Board of Health meeting date change
• Confirming By-law 21-23 BH

The Board of Health received an update from the Acting Medical Officer of Health on COVID-19 and a deputation on masking kindergarteners. It directed staff to work with the Medical Officer of Health to bring forward an opinion on masking kindergarten students at a future meeting. The Board also changed its January 2022 meeting date and entered closed session to discuss staff restructuring and retention.

• Received COVID-19 update from Acting Medical Officer of Health (carried)
• Received deputation on masking kindergarteners (carried)
• Directed staff to bring forward opinion on masking kindergarten students (carried)
• Accepted November 9, 2021 minutes as presented (carried)
• Changed January 4, 2022 meeting to January 11, 2022 at 2:00 p.m. (carried)
• Entered closed session to discuss staff restructuring and retention (carried)
• Approved By-Law 2021-23 BH to confirm proceedings (carried)

Special Council

Council held a special meeting and entered closed session to discuss two confidential housing funding reports. They approved proceeding as directed in the confidential reports, including an exemption to the purchasing policy and consent for the sale of three properties in Dunnville, and authorized the Mayor and Clerk to execute funding agreements for the Rapid Housing Initiative. No other substantive decisions were made.

• Approved agenda as presented (carried)
• Entered closed session to discuss housing funding reports (carried)
• Received confidential report HSS 21-21 and directed staff to proceed as outlined (carried)
• Approved exemption to Norfolk County Purchasing Policy for housing funding actions (carried)
• Provided Service Manager consent for sale of 129, 145, 149 Elizabeth Crescent, Dunnville (carried)
• Received confidential report HSS 21-27 and directed staff to proceed as outlined (carried)
• Authorized Mayor and Clerk to execute funding contribution agreements for Rapid Housing Initiative (carried)
• Approved By-Law 2021-146 to exempt lands from part lot control (carried)

Public Hearing Committee

The Norfolk County Public Hearing Committee is meeting virtually to hold public hearings on two zoning matters. One is a request to rezone 411 Blueline Road from Rural Institution to Agricultural with a special provision for a personal storage building. The other is a County-initiated technical amendment to the Zoning By-Law covering definitions, parking rules, and other housekeeping updates.

• Zoning change application ZNPL2021327 for 411 Blueline Road by Ron and Janice Hart, agent Elder Plans Inc., to Agricultural Zone with special provision for 445.93 sq. m. personal storage building
• County-initiated technical amendment ZNPL2021348 to Zoning By-Law 1-Z-2014, updating definitions of 'Chip Wagon' and 'trailer', parking provisions, and Service Commercial (CS) Zone permissions
• Amendment removes Holding provision on a parcel on Highway 6
• Amendment updates special provisions 14.35, 14.464, and 14.546

The Public Hearing Committee received two zoning applications for information only: a request to rezone 411 Blueline Road from Rural Institution to Agricultural with a special provision for a personal storage building, and a County-initiated technical amendment to the zoning by-law. No decisions were made; comments will be considered in future staff reports.

• Received report CD 21-121 for zoning application ZNPL2021327 (411 Blueline Road) for information
• Received report CD 21-128 for zoning by-law amendment ZNPL2021348 for information

Telecommunications Advisory Committee

The Norfolk County Telecommunications Advisory Committee is meeting virtually to discuss several items, including a progress report on SWIFT projects, a Rogers UBF application raised by Councillor Masschaele, and a security update from Brent Wallace. The committee will also consider a proposed working plan and approve minutes from previous meetings.

• Progress report on SWIFT projects in Norfolk County
• Rogers UBF Application - Councillor Masschaele
• Update on Security - Brent Wallace
• TAC Proposed Working Plan
• Approval of minutes from September 23 and November 8, 2021 meetings

The Telecommunications Advisory Committee approved its agenda with an added item on internet inclusion, accepted minutes from September 23 and November 8, 2021, and heard updates on SWIFT projects, a Rogers application, and security. The committee passed a motion requesting county staff to research whether other municipalities use a Local Improvement Charge for internet implementation to include fringe properties. The working plan was revised, and the next meeting was set for January 26, 2021.

• Approved the agenda as amended, adding item 7.4 on Internet Inclusion
• Accepted the September 23, 2021 meeting minutes as presented
• Accepted the November 8, 2021 special meeting minutes as presented
• Requested county staff to research Local Improvement Charges for internet implementation in other municipalities to include fringe properties
• Revised the committee's proposed working plan
• Adjourned the meeting at 5:50 p.m.

Economic Development Advisory Committee

The Tourism and Economic Development Advisory Board meets to review an economic recovery plan update, hear a deputation about Film Norfolk, and discuss planning items including the Port Dover Secondary Plan and a growth management study. The meeting is held electronically due to COVID-19 restrictions with no public access to Council Chambers.

• Draft Staff Report CD 21-127 Economic Recovery Plan Update
• Deputation by Tanya VanRooy re: Film Norfolk
• Port Dover Secondary Plan discussion
• Growth Management Study introduction
• Future presentation from John Rogers re: Turkey Point rebranding

The Tourism and Economic Development Advisory Board approved the agenda and previous minutes, and received a deputation from Film Norfolk and an information memo on board membership. It also directed staff to include board comments in the final Economic Recovery Plan report. The board postponed discussion of the Port Dover Secondary Plan and Growth Management Study to its first 2022 meeting, and adjourned at 6:35 p.m.

• Approved the agenda as presented.
• Approved the minutes of September 15, 2021.
• Received the Film Norfolk deputation as information.
• Received the Board Membership Update memo as information.
• Directed that board comments be included in the final Economic Recovery Plan report.
• Postponed the Port Dover Secondary Plan and Growth Management Study to the first 2022 meeting.
• Adjourned the meeting at 6:35 p.m.

Norfolk Agricultural Advisory Committee

The Norfolk County Agricultural Advisory Board is meeting virtually to review routine items including approval of previous minutes and an action tracking table. The main substantive item is a presentation by Dr. Matthew Strauss on Health Unit farm regulations, plus correspondence and updates on a forestry by-law and deadstock management.

• Presentation by Dr. Matthew Strauss on Health Unit farm regulations
• Correspondence from Mike Penner (letter dated Nov 1, 2021)
• Update on Forestry By-law from Council meeting Nov 16, 2021
• Deadstock management capacity letter from Minister Lisa Thompson

The Agricultural Advisory Board approved a motion recommending that Norfolk County Council address on-farm septic system concerns with the provincial minister, consider a by-law on excess soil importation, and include lot swaps in the next Official Plan amendments. The board also requested an update on Road Entrance Permits at its next meeting. Other items were informational, including updates on the County Road 45 bridge and a presentation on Health Unit farm regulations.

• Approved agenda as presented.
• Accepted minutes of October 27, 2021 as presented.
• Carried motion to recommend Council advocate on septic practices, consider excess soil by-law, and include lot swaps in Official Plan.
• Requested staff update on Road Entrance Permits at next meeting.
• Directed to forward on-farm septic request to Minister and add to Council discussion at ROMA/AMO conferences.
• Directed Clerk's office to update AAB on Road 45 bridge and Climate Change Committee.
• Directed OPS to circulate Forestry By-law report and draft to AAB before Council.
• Received correspondence from Mike Penner as information.

Recreation and Parks Advisory Committee

This is the first meeting of Norfolk County's Recreation Advisory Committee, focused on orientation and organization. Members will review the committee's terms of reference, receive an orientation, and elect a chair and vice-chair. The agenda is largely procedural with no substantive decisions or public hearings listed.

• Committee orientation and review of By-law 2020-105 Terms of Reference
• Election of a Chair and Vice-Chair
• Discussion of proposed meeting dates and times

The committee approved its meeting dates and times for 2022 and elected Kate van der Meer as Chair and Linda Vandendriessche as Vice-Chair. Members also requested future updates on recreation services, senior facilities, capital forecasts, and community centre re-opening status.

• Approved the agenda as presented.
• Received the Committee Orientation presentation as information.
• Approved the proposed 2022 meeting dates and times.
• Appointed Linda Vandendriessche as Vice-Chair for 2022.
• Appointed Kate van der Meer as Chair for 2022.
• Adjourned the meeting at 2:46 p.m.

Special Council

The special council meeting on November 16, 2021, was largely procedural. Council entered closed session for governance training, reconvened, and received the training as information. The only formal action was approving the agenda and a confirming by-law, with no substantive decisions made.

• Approved agenda as presented
• Entered closed session for governance training (9:35 a.m.)
• Reconvened in open session (12:36 p.m.)
• Received governance training presentation as information
• Approved By-law 2021-143 to confirm proceedings
• Adjourned at 12:38 p.m.

Council

Norfolk County Council is meeting to consider a range of items including several zoning by-law amendments, a forest protection presentation, and multiple by-laws authorizing contracts and road closures. The agenda also includes routine approvals of minutes and committee reports, as well as a closed session on a high-speed internet program.

• Zoning amendments for properties in Port Rowan, Charlotteville, North Walsingham, Simcoe, Woodhouse, and Waterford
• By-laws to authorize contracts with Toromont Cat, Premier Equipment Ltd, Elgin Contracting and Restoration Ltd, and M&L Supply, Fire & Safety
• By-law to stop up, close, and convey part of Cedar Drive
• Temporary road closures for Waterford Lions Santa Claus Parade and Simcoe Christmas Panorama
• Presentation on Forest Protection in Norfolk County and Forest By-law Update

Council approved the 2022 Rate Supported Operating Budget with a net rate requirement of $23,915,400, along with new water and wastewater rates effective January 1, 2022. Council also approved several zoning amendments, including one refusal, and authorized temporary road closures for holiday parades. A closed session was held to discuss high-speed internet and forfeited corporate properties.

• Approved 2022 Rate Supported Operating Budget with $23,915,400 net rate requirement
• Approved 2022 water and wastewater rates effective Jan 1, 2022
• Approved zoning amendment for Cole Parker at 3098 Lakeshore Road, Port Rowan
• Approved zoning amendment for 453997 Ontario Ltd at 1026 12th Concession Road
• Approved zoning amendment for Clarence Finch at 149 North Main St & 72 Queensway W, Simcoe
• Refused zoning amendment for Mike Bekendem (1440 Colborn St E) as not permitted in Hamlet Commercial Zone
• Approved zoning amendment for 1498745 Ontario Ltd (Nichol Street, Waterford)
• Authorized temporary road closures for Waterford Lions Santa Claus Parade (Dec 18, 2021)

Board of Health

The Haldimand-Norfolk Board of Health is meeting to review its annual service plan, budget submission, and funding update, and to hear an update from the Acting Medical Officer. The agenda also includes routine items such as approving minutes, a confirming by-law, and other administrative matters.

• HSS 21-18 - Annual Service Plan, Budget Submission & Funding update
• Dr. Matthew Strauss, Acting Medical Officer Update
• By-law Number 21-22 BH (confirming by-law)
• Adoption of Board of Health Minutes - October 6, 2021

The Haldimand-Norfolk Health Unit Board of Health approved an amendment to its 2021 operating budget to include $4,010,500 in one-time funding and endorsed the delivery of one-time programs as outlined in Staff Report HSS 21-18. The board also received an update from the Acting Medical Officer of Health on COVID-19 outbreaks and migrant worker health, and approved the minutes from the October 6, 2021 meeting. All resolutions were carried unanimously.

• Approved agenda as presented
• Received COVID-19 update from Acting Medical Officer of Health as information
• Accepted October 6, 2021 minutes as presented
• Amended 2021 operating budget to include $4,010,500 in one-time funding
• Endorsed delivery of one-time programs as outlined in Staff Report HSS 21-18
• Approved By-law 21-22 BH to confirm proceedings
• Adjourned meeting at 9:38 a.m.

Budget Committee

The Norfolk County Budget Committee is meeting to review the proposed 2022 rate-supported operating budget, which covers water, wastewater, and other rate-funded services. The committee will also hear a deputation from the Lynnwood Arts Centre regarding its 2022 budget request. Staff reports from various divisions are on the agenda, but no decisions are listed.

• Proposed 2022 Rate Supported Operating Budget (CS 21-68)
• Lynnwood Arts Centre 2022 budget deputation by Stephne Nunn
• Information memo on 2022 rate budget capital studies project
• Staff reports from Health & Social Services, Community Development, Environmental and Infrastructure Services, Operations, Corporate Services, and CAO office

The Budget Committee received a presentation on the proposed 2022 rate-supported operating budget and a deputation from the Lynnwood Arts Centre. The committee voted to defer the staff report and presentation to the November 16, 2021 Council meeting, meaning no budget decisions were made at this meeting.

• Approved agenda as presented (carried)
• Received Lynnwood Arts Centre 2022 Budget presentation as information (carried)
• Deferred staff report CS 21-68 and affiliated presentation to Nov 16, 2021 Council meeting (carried)

Council-in-Committee

This is a Council-in-Committee meeting with a consent agenda and several staff reports for discussion. Items include an Ontario Works business plan, hiring an engineer for a drainage petition, bid awards, an actuarial report, a by-election review, an encroachment application, and a lease for the Norfolk Arts Centre. The committee will also discuss housing subsidies, a culvert budget amendment, sidewalk installation policy, waste collection, a burial site investigation, park improvements, a land conveyance, police board replacement, parking budget, and 15-minute parking zones. Closed session items involve land acquisitions and negotiations.

• HSS 21-20 Ontario Works Business Plan 2021
• EIS 21-47 Report to Hire an Engineer under the Drainage Act Smith Subdivision Petition
• CS 21-65 Summary of Bid Awards for the Period Ending October 26th, 2021
• HSS 21-19 Housing Services Operating Subsidy Agreement: Simcoe Community Homes Inc., Lynn View Terrace
• EIS 21-45 Waste Collection – Future Considerations

The Council-in-Committee approved a series of staff reports, including expanding the county-wide parking study to $175,000, hiring a temporary traffic position, and approving several contracts for equipment and construction. They also approved the conveyance of a closed lane in Port Dover to adjacent owners, a new operating agreement for Lynn View Terrace, and a sidewalk installation policy. Two items were withdrawn or deferred, and the meeting included a closed session for land disposition discussions.

• Approved Ontario Works Service Plan 2021 and appointed Headway Engineering for drainage petition (carried)
• Approved contracts: Toromont Cat grader ($456,700), Premier Equipment tractor ($42,000), Elgin Contracting dental operatory ($353,000), M&L Supply breathing air compressors ($114,000) (carried)
• Approved lease with Lynnwood Arts Group for Norfolk Arts Centre (carried)
• Approved new operating subsidy agreement with Simcoe Community Homes Inc. for Lynn View Terrace (carried)
• Deferred Gilbert Road Culvert budget amendment (carried)
• Approved Sidewalk Installation Policy EIS-12 and referred $101,400 to Budget Committee (carried)
• Approved hiring consultant for waste collection financial modelling (carried)
• Approved funding up to $9,000 for Delhi Quance Park Improvements, contingent on fundraising (carried)

Community Policing Committee

The Norfolk County Community Policing Committee is meeting virtually to approve minutes, discuss a by-law establishing the committee, review a community policing report, and consider Speed Spy study results on focused versus non-focused patrols. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Discussion of By-Law 2021-03 establishing the Norfolk County Community Policing Committee
• Review of Norfolk County Community Policing Report (November 2021)
• Speed Spy Study Report comparing focused patrol vs. no focused patrol
• Approval of minutes from March 11 and May 13, 2021 meetings
• Committee membership update and work plan development

Telecommunications Advisory Committee

This is a special meeting of the Telecommunications Advisory Committee to comment on a proposed draft by-law requested by Swift. The only substantive item is a draft resolution on the Accelerated High Speed Internet Program (AHSIP). The meeting is virtual due to COVID-19 restrictions.

• Comment on proposed draft by-law requested by Swift
• Draft resolution on Accelerated High Speed Internet Program (AHSIP)

The Telecommunications Advisory Committee approved its agenda and recommended that Norfolk Council support the Accelerated High Speed Internet Program (AHSIP). The recommendation was carried unanimously. The next meeting was set for November 25, 2021, and the meeting adjourned at 5:10 p.m.

• Approved agenda as presented (carried)
• Recommended Norfolk Council support AHSIP (carried)

Budget Committee

Norfolk County's Budget Committee is meeting to review the proposed 2022-2031 Capital Plan, which is the main item on the agenda. The committee will also receive a presentation on the Inter-Urban Water Supply Map, an information memo on EIS capital budget drivers, and additional information on the Port Dover Dog Park. No decisions are listed; the agenda consists of presentations, staff reports, and discussion items.

• Proposed 2022-2031 Capital Plan (CS 21-68)
• Inter-Urban Water Supply Map presentation
• EIS Capital Budget Drivers information memo
• Port Dover Dog Park additional information (OPS 21-15)

The Budget Committee approved the 2022 Capital Budget of $43,906,000 and received the 2023-2031 capital forecast of $627,299,000. They also moved the Port Dover dog park project from 2029 to 2022 with funding from donations and reserves, and removed two line items from the capital budget.

• Approved 2022 Capital Budget of $43,906,000
• Received 2023-2031 Capital Forecast of $627,299,000
• Moved Port Dover dog park project to 2022 with $31,000 cost
• Removed $100,000 Human Resources People Plan from 2022 budget
• Removed Erie Shores Wind Farm Display Replacement from capital budget
• Directed staff to provide options for 2023-2031 capital forecast based on service levels

Public Hearing Committee

The Norfolk County Public Hearing Committee is holding a virtual public meeting to hear four zoning applications. Three applications seek temporary use by-laws for garden suites, and one seeks a zoning change in Simcoe to facilitate a severance. The committee will receive staff reports and presentations on each application.

• Temporary use by-law for garden suite at 246 Elgin County Road 55, seeking relief from Minimum Distance Separation (154 m to 48 m from poultry barn), applicant David and Elisa Friesen
• Extension of temporary use by-law for garden suite at 1000 Concession 7 Townsend, applicant Wolfgang and Rita Frank
• Extension of temporary use by-law for garden suite at 492 Windham Road 14, applicant Denise James on behalf of Scott Gerald James
• Zoning amendment from R2 to Service Commercial at 149 North Main Street and 72 Queensway West, Simcoe, applicant Clarence Finch and agent Civic Planning Solutions Inc.

The Public Hearing Committee received staff reports for four planning applications: a new temporary garden suite by-law, two extensions of temporary garden suite by-laws, and a zoning amendment for a severance. All reports were received for information only, with comments to be considered in future staff reports. No final decisions were made.

• Received staff report CD 21-97 for garden suite at 246 Elgin County Road 55 (carried)
• Received staff report CD 21-108 for garden suite extension at 1000 Concession 7 Townsend (carried)
• Received staff report CD 21-109 for garden suite extension at 492 Windham Road 14 (carried)
• Received staff report CD 21-114 for zoning amendment at 149 North Main Street and 72 Queensway West, Simcoe (carried)

Norfolk Agricultural Advisory Committee

The Norfolk Agricultural Advisory Committee is meeting to review a draft Forest Conservation By-law, with a presentation from forestry consultant Peter A. Williams. The committee will consider the draft by-law and related documents, but no decisions are listed on the agenda.

• Presentation by Peter A. Williams, Williams & Associates, Forestry Consulting Ltd, on draft Forest By-law
• Review of Draft Norfolk County Forest Conservation By-law
• Next meeting scheduled for November 24, 2021 at 9:00 am

The Norfolk Agricultural Advisory Committee received a presentation on the draft Forest By-law and discussed public consultation, with a motion to compile public comments before the by-law goes to Council in February 2022. The board also proposed replacing the wood bridge on Concession 45 Langton with a two-lane concrete bridge to accommodate agricultural equipment and wide loads. A deputation from Hetty Meijaard was heard after a two-thirds vote, raising concerns about the by-law review process and meeting transparency.

• Approved agenda with addition of Road 45 Bridge update (carried)
• Approved minutes from April 28, 2021 as presented (carried)
• Received presentation on draft Forest By-law as information (carried)
• Requested Supervisor of Forestry to collate public comments on Forest By-law before February 2022 Council (carried)
• Proposed two-lane concrete bridge on Concession 45 Langton to replace wood bridge (carried)

OPP Detachment Board

The Norfolk County Police Services Board met virtually and approved several routine items, including minutes, presentations, and OPP operational statistics. The board also requested Board Member Chopp provide information about an alleged Ontario Civilian Police Commission complaint against the former board chair, and invited a police advisor to discuss the complaint process. No major policy decisions were made; most items were received as information.

• Approved agenda with amendments (unanimous)
• Entered closed session at 11:04 a.m. (unanimous)
• Requested Board Member Chopp provide info on alleged complaint against former chair (unanimous)
• Approved June 23, 2021 minutes (unanimous)
• Received presentations on police advisor, drug use downtown, and statement of operations (unanimous)
• Received OPP operational statistics for July-September 2021 (unanimous)
• Authorized Board Member Van Heugten to attend OAPSB Labour Conference (unanimous)
• Established planning committee for OAPSB Zone 4 March 2022 meeting (unanimous)

Council

Norfolk County Council is meeting to decide on several by-laws, including zoning amendments for two properties, a parking regulation update, and the 2022 user fees and service charges. They will also consider authorizing contracts for a watermain project and online records management, and closing several streets. A motion from Councillor Taylor about garbage collection costs for the Downtown Simcoe BIA is also on the agenda.

Council defeated a proposed COVID-19 vaccination policy for municipal staff in a recorded vote of 4-5. Council also approved a temporary garden suite at 329 Thompson Road West and a subdivision at 1309 Turkey Point Road, among other routine items.

• Defeated Norfolk County Vaccination Policy (4-5)
• Approved temporary use by-law for garden suite at 329 Thompson Road West
• Approved zoning amendment and draft plan of subdivision at 1309 Turkey Point Road
• Approved by-laws 28-Z-2021 to 29-Z-2021 and 2021-124 to 2021-129
• Approved by-law 2021-131 to stop up, close and convey part of road allowance
• Directed staff to work with Downtown Simcoe BIA on waste removal grant figure
• Authorized County Solicitor to request review of Ontario Land Tribunal matter at 24 Lynn Street, Port Dover

Budget Committee

The Norfolk County Budget Committee is meeting to discuss the 2022 budget, including presentations on a leash-free dog park, the GRCA operating budget, and the library budget request. Staff will also report on proposed 2022 user fees and service charges, and the results of the budget engagement survey.

• Presentation: Ann L'Ecuyer - Fenced in Leash Free Dog Park - Port Dover
• Presentation: GRCA 2022 Operating Budget by Samantha Lawson/Lisa Stocco
• Presentation: Norfolk County Library 2022 Budget Request by Adam Veri
• Staff report CS 21-61: Proposed 2022 User Fees and Service Charges
• Staff report CS 21-64: 2022 Budget Engagement Campaign/Survey Results

The Budget Committee received presentations on a proposed leash-free dog park, the GRCA 2022 operating budget, and the library budget, all as information. The committee approved the revised 2022 User Fees and Service Charges as outlined in Report CS 21-61 and directed staff to prepare the corresponding by-law. The 2022 budget engagement survey results were received as information only.

• Approved revised 2022 User Fees and Service Charges (CS 21-61) and directed staff to prepare by-law
• Received dog park presentation as information; staff to report back at Capital Budget Meeting on Nov 2, 2021
• Received GRCA 2022 Operating Budget presentation as information
• Received Norfolk County Library 2022 Budget presentation as information
• Received 2022 Budget Engagement Campaign/Survey Results (CS 21-64) as information

Council-in-Committee

Council approved grant awards recommended by the Economic Recovery Taskforce and initiated a second intake for the program. A proposed COVID-19 vaccination policy for county staff was defeated. Several other items were approved, including a records management software purchase and a user fee for death registration.

• Approved Economic Recovery Plan grant awards as recommended (carried)
• Initiated second intake for Economic Recovery Plan grants (carried)
• Defeated COVID-19 Vaccination Policy for county staff (defeated)
• Authorized single-source purchase of FileTrail records software at $15,000 USD plus monthly fees (carried)
• Authorized $28.00 user fee for death registration (carried)
• Approved Connecting Link funding application for James Street reconstruction in Delhi (carried)
• Approved encroachment agreement for 200 Main Street, Port Dover (carried)
• Directed staff to remove encroaching structure at 37 Hillcrest Road, Simcoe (carried)

Public Hearing Committee

The Norfolk County Public Hearing Committee is holding a virtual public meeting to hear deputations on several planning applications. The agenda includes adopting a new secondary plan for Port Dover, a rezoning at 1026 12th Concession Road, a draft plan of subdivision at 44 First Avenue West, a temporary garden suite by-law at 329 Thompson Road West, and a rezoning for a marine craft repair shop at 3098 Lakeshore Road. No decisions are listed on the agenda; the items are scheduled for public input.

• CD 21-102: Adopt new Official Plan Secondary Plan for Port Dover
• CD 21-93: Rezoning at 1026 12th Concession Road (Matt Devos Zoning)
• CD 21-103: Draft plan of subdivision at 44 First Avenue West (Keesmat Subdivision)
• CD 21-104: Temporary use by-law for garden suite at 329 Thompson Road West
• CD 21-105: Agricultural rezoning for marine craft repair shop at 3098 Lakeshore Road

The Public Hearing Committee received staff reports and public comments for five planning items, including the Port Dover Secondary Plan, a rezoning at 1026 12th Concession Road, a draft subdivision at 44 First Avenue West, a garden suite temporary use by-law at 329 Thompson Road West, and a marine craft repair shop at 3098 Lakeshore Road. All items were received for information, with comments to be considered in future staff reports. An additional public hearing was scheduled for the Port Dover Secondary Plan after revisions. No final decisions were made.

• Received Port Dover Secondary Plan report and scheduled additional public hearing (carried)
• Received rezoning report for 1026 12th Concession Road (carried)
• Received draft subdivision report for 44 First Avenue West (carried)
• Received temporary use by-law report for 329 Thompson Road West (carried)
• Received agricultural zone amendment report for 3098 Lakeshore Road (carried)

Board of Health

The Haldimand-Norfolk Health Unit Board of Health is meeting to handle routine business, including approving the agenda, disclosing interests, and adopting minutes from previous meetings. They will also receive an update from the Acting Medical Officer of Health and discuss a staff report on rabies investigation report requests. The meeting is being held virtually due to COVID-19 restrictions.

• Acting Medical Officer of Health update
• Adoption of September 7 and September 13, 2021 meeting minutes
• CAO 21-62 Rabies Investigation Report Requests
• Communication: Toronto District School Board letter on compulsory vaccinations for eligible students
• Confirming by-law 2021-21-BH

The Board of Health approved a routine agenda, received updates from the Acting Medical Officer of Health on COVID-19 and other topics, and approved minutes and a confirming by-law. The only substantive decision was to reschedule the November 2, 2021 meeting to November 9, 2021 at 9:00 a.m. All items were carried unanimously.

• Approved amended agenda including rescheduling November meeting (carried)
• Received Acting Medical Officer of Health update as information (carried)
• Approved September 7 and September 13, 2021 minutes (carried)
• Received Health and Social Services Advisory Committee meeting schedule (carried)
• Received Toronto District School Board letter on compulsory vaccinations (carried)
• Received staff report CAO 21-62 on rabies investigation report requests (carried)
• Rescheduled November 2, 2021 meeting to November 9, 2021 at 9:00 a.m. (carried)
• Approved By-law 21-20 BH confirming proceedings (carried)

By-law Appeals Committee

This agenda for the Norfolk County By-law Appeals Committee meeting on October 5, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content for residents to review.

Council

Norfolk County Council is meeting to consider a large number of zoning by-law amendments and official plan amendments, along with several contracts and appointments. The agenda includes multiple property-specific zoning changes, a contract for three new tandem axle trucks, and the appointment of a new Chief Administrative Officer. The meeting also includes presentations and reports on various topics, but the main decisions are the zoning and official plan items.

• By-law 2021-117: Contract with TEAM Truck Centres for 3 new tandem axle trucks with plow appurtenances
• By-law 2021-116: Appointing Mr. Al Meneses as Chief Administrative Officer
• By-law 2021-121: Parking amendment for Downtown Simcoe parking lots
• Zoning amendments for properties including 136 Mechanic Street, 80 Patterson Street, and 11 Yeager Avenue
• Official plan amendments for Devos Farms Limited and 2494574 Ontario Ltd

Council approved several zoning by-law and official plan amendments for properties across the county, including at 136 Mechanic Street, 9 Queensway West, 11 Yeager Avenue, and others. It also received the Pettinger Drain report and referred the project to the Budget Committee for the 2022 capital budget, and approved the COVID-19 Operations Recovery Plan Phase I for Council Chambers. All motions were carried unanimously.

• Approved zoning amendment with holding for Great Lakes Land & Farms Corp at 136 Mechanic Street, Waterford (carried)
• Approved zoning amendment for Estate of William Archibald Mayo, Townsend (carried)
• Approved zoning amendment for Grassmere Construction Ltd., Middleton (carried)
• Approved official plan and zoning amendments for 9 Queensway West, Simcoe (carried)
• Approved official plan and zoning amendments for 11 Yeager Avenue, Simcoe (carried)
• Approved temporary use by-law for garden suite at 890 2nd Concession Road (carried)
• Approved official plan and zoning amendments for Devos Farms Limited, 124 LaSalette Road (carried)
• Approved zoning amendment for 80 Patterson Street, Simcoe (carried)