Norfolk County public meetings in 2023

Council-in-Committee

Council approved a two-year bulk highway salt contract and established several new speed zones. The committee also authorized year-round operation of the South Walsingham Transfer Station and approved a $26,000 scanner for county archives.

• Approved $4,064,600 contract with Windsor Salt Ltd. for 2023-2025 winter seasons
• Approved year-round operation of South Walsingham Transfer Station with $60,400 operating budget and $150,000 for a new scale
• Approved $26,000 for KAS 3.0 Overhead Scanner for Norfolk County Archives
• Authorized speed zone reductions (50-60 km/h) on NCR 45, Thompson Road West, NCR 19, Nixon Road, and Charlton Road
• Created a 24/7 Community Safety Zone on Norfolk Street in Simcoe from Union Street to Hawthorne
• Approved 2022 financial statements for Haldimand-Norfolk Housing Corporation and appointed Millard, Rouse and Rosebrugh as auditors
• Re-appointed Jean Montgomery and Leah Vantil to the Haldimand-Norfolk Housing Corporation Board
• Defeated resolution to finalize a Norfolk County Housing Pledge

Board of Health

The Board of Health approved the agenda and the minutes from July 5, 2023. Members received several informational reports regarding public health funding and the provincial strategy to strengthen public health in Ontario. A closed session was held to discuss COVID-19 response and vaccinations funding for 2024.

• Approved agenda as presented
• Approved July 5, 2023 meeting minutes
• Received alPHa letters and InfoBreak for information
• Received report HSS-23-046 on COVID-19 Funding 2024 as information
• Received CMOH memo on Provincial Strategy To Strengthen Public Health In Ontario as information
• Approved By-law 2023-08-BH to confirm meeting proceedings

Public Hearing Committee

The Public Hearing Committee received staff report CD-23-054 regarding development applications OPNPL2023206 and ZNPL2023207 for 395 Queensway West for information. The committee determined that comments from the public meeting will be considered in a future recommendation report.

• Approved the agenda as presented
• Received staff Report CD-23-054 for development applications OPNPL2023206 and ZNPL2023207 for information

Special Council

Council approved amendments to the Official Plan and Zoning By-Law to allow for a larger replacement dwelling at 106 Brown Street in Port Dover. A part lot control by-law for the Villages of Waterford was also approved.

• Approved Official Plan Amendment (Bylaw 6-OP-2023) for 106 Brown Street, Port Dover
• Approved Zoning By-Law amendment (By-law 23-Z-2023) for 106 Brown Street, Port Dover
• Approved By-law 2023-61 regarding Part Lot Control - Villages of Waterford - PLP2023263
• Approved By-law 2023-63 to confirm the proceedings of the Special Council Meeting

Economic Development Advisory Committee

The Economic Development Advisory Committee received a priority setting report from KPMG and a verbal update from the Director of Strategic Innovation and Economic Development regarding the Economic Strategy Plan. The committee also held a round table discussion on priorities for the new plan.

• Approved the meeting agenda
• Approved June 21, 2023 meeting minutes
• Received KPMG Priority Setting Report for the new Economic Strategy
• Received verbal report from John Regan regarding Economic Strategy Plan timelines

Council Workshop

Council participated in an educational training workshop consisting of a facility tour. No substantive legislative decisions were made during this session.

Norfolk County Public Library Board

The Board accepted the resignation of Don Kearney-Bourque and appointed Kimberly Earls as the new Board Chair and signing authority. The Board also approved policies for children's and young adults' services and requested new staffing models for the September meeting.

• Accepted resignation of Board Chair Don Kearney-Bourque (Carried)
• Appointed Kimberly Earls as Board Chair and signing authority (Carried)
• Approved June and July Operations Monitoring Reports (Carried)
• Directed Finance Committee to bring different staffing models to September meeting (Carried)
• Approved OP-10 Children's Services Policy (Carried)
• Approved OP-11 Young Adults' Services Policy (Carried)
• Approved Confirming By-law 2023-02 LIB (Carried)

Committee of Adjustment

The Committee approved several applications for land severances, boundary adjustments, and zoning relief for residential and agricultural properties. Two applications for accessory building and boathouse extensions were referred for further review.

• Approved boundary adjustment for 281 Concession 2 Townsend (BNPL2023142)
• Approved lot coverage and boathouse size relief for 365 Cedar Drive (ANPL2023175)
• Referred accessory building application for 440 Angling Road (ANPL2023169)
• Approved lot area, frontage, and setback relief for 199 Wellington Street (ANPL2023168)
• Approved lot coverage relief for garage and boathouse at 27 Poplar Road (ANPL2023181)
• Referred boathouse extension and height relief for 209 Ordnance Avenue (ANPL2023183)
• Approved severance of dwelling at 111 Norfolk County Rd 60 (BNPL2022319) and related deficiencies (ANPL2022320)
• Approved accessory building floor area relief for 9 Hunter Drive North (ANPL2023155)

Haldimand and Norfolk Housing and Social Services Advisory Committee

The committee decided that the Board of Health should write an advocacy letter to the Minister of Health regarding the continuation of COVID funding for 2024. They further decided to share this request with ALPHA, other Boards of Health, and COMOH.

• Approved adoption of June 26, 2023 meeting minutes
• Received report HSS-23-045 (Program Update-COVID-19 Response and Vaccinations Funding-2024) as information
• Received report HSS-23-046 as information
• Approved request for Board of Health to write advocacy letter to Minister of Health for 2024 COVID funding
• Approved sharing the HSS-23-046 advocacy request with ALPHA, other Boards of Health, and COMOH

Committee of Adjustment

The Committee of Adjustment approved several minor variance requests for garages, boathouses, and lot coverage. One boundary adjustment application was referred for further review, while multiple land severances and easements were granted.

• Approved roof height relief for garage and ADU at 190 La Salette Road
• Referred boundary adjustment application for 1946 East Quarter Line Road
• Approved boathouse expansion and height increase at 8 Silver Lake Drive
• Approved parking lot easement for convenience store at 70 Hillcrest Road
• Approved lot area, coverage, setback, and height relief at 22 Ferris Street
• Approved severance of dwelling at 16 Glen Meyer Road
• Approved garage expansion at 157 Woodstock Avenue and 60 Beach Avenue
• Approved front yard setback relief for garage at 6 Charlotteville Road 10

Council

Council approved a draft plan for 16 single detached residential lots and a multiple residential development block in Waterford. Other key actions included approving a pedestrian crossover budget increase and granting two heritage permits. Several by-laws regarding stop signs, zoning, and marriage services were also passed.

• Approved Official Plan and Zoning amendments for 257 West Church Street to allow residential development (Carried)
• Approved subdivision application 28TPL2023088 for Windham Centre with conditions (Carried)
• Approved closure and sale of part of West Church Street, Plan 97B, Waterford to Aucoin at $3.76 per square foot (Carried)
• Increased Norfolk Street pedestrian crossover budget by $30,000 to $147,000 (Carried)
• Approved Heritage Permits for Governor Simcoe Square (HPA 2023-06) and Norfolk County Archives (HPA 2023-07) (Carried)
• Approved By-Law 2023-53 for stop sign erections and By-Law 2023-55 for civil marriage services (Carried)
• Appointed Marianne Ward, Laura Downey, Clarence Burke, and Amanda Paton to Simcoe BIA Board for up to six months (Carried)
• Approved 16-Z-2023 zoning amendments for Port Rowan, St. Williams, and Booth’s Harbour (Carried)

Council-in-Committee

Council approved contracts for retaining wall repairs, a housing services review, and stormwater management. The committee also directed staff to initiate Official Plan and Zoning By-law amendments and approved the 2022 consolidated financial statements.

• Approved $86,500 contract with Baiocco Construction Corp for retaining wall repairs
• Approved $58,450 contract with HelpSeeker for Housing Services Review 2023
• Approved $110,736.19 contract with Malcolm Holdings Inc for Stormwater Management Facility #6 Cleanout
• Approved 2022 Consolidated Financial Statements and transfer of surpluses to reserves
• Directed staff to initiate Official Plan and Zoning By-law Amendments per report CD-23-047
• Approved resumption of the Norfolk County Civil Marriage Ceremony program
• Appointed Headway Engineering for the Mills South Norwich Drain (Stubbes Petition)
• Approved Option #5 for the Arena Dressing Room Expansion Project

Public Hearing Committee

The Public Hearing Committee received a staff report regarding Official Plan and Zoning By-Law amendments for 106 Brown Street in Port Dover. No final decision was made on the amendments; comments from the public meeting will be considered in a future report.

• Approved the agenda as presented
• Received staff Report CD-23-040 for development applications OPNPL2023137 and ZNPL2023138 for information

Board of Health

The Board of Health approved the organization of orientation and education sessions for its members. Several reports regarding public health agency resolutions, risk management, and seasonal housing were received for information.

• Approved collaboration between Haldimand and Norfolk County Clerks to organize Member Education sessions
• Approved June 6, 2023 meeting minutes
• Received Association of Local Public Health Agencies 2023 AGM Resolutions report (HSS-23-043) as information
• Received Risk Management Registry Update (HSS-023-037) and mandated annual staff updates to the Board
• Received Seasonal Housing Update 2023 report (HSS-23-035) for information
• Approved By-law 2023-07-BH to confirm meeting proceedings

Norfolk County Public Library Board

The Board approved a series of administrative and personnel policies and rescinded two existing policies regarding security and closures. It also authorized the use of the Discretionary Reserve Fund for the Simcoe Branch. Kimberly Earls was appointed to the Strategic Planning Committee.

• Approved BL-01 Procedural Bylaw
• Approved GOV-09 Board Evaluation Policy
• Approved HR-02 Staff Selection and Assignment Policy
• Approved HR-03 Hours of Work Policy
• Approved OP-08 Meeting Rooms Policy
• Approved GOV-14 Discretionary Reserve Fund Policy
• Rescinded LIB 20 Library Closure or Reduced Service Policy
• Rescinded LIB 24 Security Policy

Council Workshop

Council members and staff toured various Norfolk County facilities. The session included a review of completed and upcoming capital projects.

Norfolk Heritage Committee

The Heritage Advisory Committee approved two heritage permits and requested that County Council stop infrastructure work at the Carillon Tower. The committee cited a lack of consultation and the absence of a Heritage Impact Assessment for the tower project.

• Approved Governor Simcoe Square Heritage Permit HPA 2023-06 (Unanimous)
• Approved Norfolk County Archives Heritage Permit HPA 2023-07 (Unanimous)
• Requested Norfolk County Council halt infrastructure work at Norfolk War Memorial Carillon Tower (Unanimous)
• Requested Heritage Impact Assessment and staff consultation for Carillon Tower work (Unanimous)
• Approved staff follow-up with owners of Sovereen Murdoch property regarding Permit HPA 2022-01 (Unanimous)

Haldimand and Norfolk Housing and Social Services Advisory Committee

The committee received several information reports regarding childcare, public health, and housing. It specifically decided that the Haldimand and Norfolk County clerks departments will collaborate to organize education sessions for Board of Health members.

• Adopted May 29, 2023 meeting minutes
• Received Canada Wide Early Learning and Child Care Program update as information
• Received Community Paramedic and Social Services and Housing Outreach Pilot report as information
• Received Association of Local Public Health Agencies 2023 AGM Resolutions as information
• Approved collaboration between Haldimand and Norfolk County clerks to organize Board of Health education sessions
• Received Haldimand Norfolk Health Unit Risk Management Registry Update as information
• Received Seasonal Housing Update 2023 as information

Economic Development Advisory Committee

The committee appointed a Chair and Vice-Chair for the 2023-2026 term. Members received a presentation from KPMG regarding priority setting for a new economic strategy and established a meeting schedule for the remainder of 2023.

• Appointed Amie Ferris as Chair for 2023-2026
• Appointed Helene Larochelle as Vice-Chair for 2023-2026
• Received KPMG presentation on Priority Setting for the New Economic Strategy
• Approved 2023 meeting dates: August 22, September 20, October 18, and November 15

Committee of Adjustment

The Committee approved 16 applications for land severances, boundary adjustments, and zoning variances for residential and agricultural properties. One application for a boundary adjustment was referred to a future meeting.

• Approved ADU construction at 3430 Highway 24 (ANPL2023058)
• Approved sunroom construction at 39 Serviceberry Lane (ANPL2023108) and 19 Serviceberry Lane (ANPL2023132)
• Approved two land severances at 959 Norfolk Street North (BNPL2023133, BNPL2023134)
• Approved farm dwelling severances at 228 Burford-Delhi Townline Road, 744 Norfolk Street South, 2940 Norfolk County Road 23, and 543 Lower Side Road
• Approved accessory structure variances at 680 6th Concession Road ENR, 200 Cedar Drive, and 1963 Turkey Point Road
• Approved boathouse reconstruction at 32 Clubhouse Road (ANPL2023135)
• Approved cottage reconstruction at 28 Woodstock Avenue (ANPL2023154)
• Referred boundary adjustment at 281 Concession 2 Townsend to August 17, 2023 meeting

Council

Council approved a zoning amendment applying a Holding Provision to the Port Rowan, St. Williams, and Booth’s Harbour areas. The board also authorized the closure and sale of portions of King Street in Windham and Stevens Road in Port Dover. Additionally, Council passed a resolution requesting provincial changes to the Highway Traffic Act regarding automated speed enforcement.

• Approved zoning amendment ZNPL-2023-090 to apply a Holding Provision (H) to Port Rowan, St. Williams, and Booth’s Harbour areas
• Approved closure and conveyance of King Street (Plan 48B, Windham) at $1.25 to $2.00 per square foot
• Approved closure and conveyance of part of Stevens Road (Plan 461, Port Dover) to Daniel Cornelis De Young at $2.00 per square foot
• Approved updated Flag and Proclamation Policy (Policy CAO-25)
• Approved 9 by-laws, including regulations for Port Dover Beach and revised user fees
• Requested Ontario government amend HTA s.205.1 to allow automated speed enforcement outside safety zones
• Approved collective agreement settlement with CUPE Local 4700 (2023-2026)
• Appointed Councillors Van Paassen, Veri, and Vandendriessche to various advisory committees

Council-in-Committee

Council approved several capital project contracts, including new trucks, road construction, and building restorations. The board also authorized new speed zones and stop conditions on several local roads and approved the 2023-2024 meeting calendar.

• Approved $2,115,147 contract with Carrier Centers for five new plow trucks
• Approved $1,458,840.59 contract with Oxford Civil Group Inc. for Regional Road 21 construction
• Approved $983,553 contract with Roof Tile Management Inc. for County Administration Building restoration
• Approved $334,591.65 contract with Xterra Construction Inc. for Windham Culvert Rehabilitation
• Approved $280,281 contract with Bill's Septic Ltd for pump out services
• Approved $279,369 contract with 2585284 Ontario Inc. for Rotary Pedestrian Bridge repairs
• Approved $217,990 contract with Brantco Construction for Percy Carter Tennis Court resurfacing
• Approved new speed zones on Cockshutt Road, Old Highway 24, and Windham Road 11

Public Hearing Committee

The Committee held public hearings for four development applications and one road closure proposal. In all five instances, the Committee voted to receive the staff reports for information and directed that public comments be considered in future reports or decisions.

• Received report CD-23-046 for Zoning Amendment ZNPL-2023-090 (Port Rowan+) for information (Carried)
• Received report CD-23-038 for Geranium Delhi Golf Course development OPNPL2023036 for information (Carried)
• Received report CD-23-033 for 25 Baker Draft Plan of Subdivision 28TPL2023033 for information (Carried)
• Received report CD-23-031 for 6 Evans Zoning Amendment ZNPL2023124 for information (Carried)
• Received report CS-23-091 for proposed closure and conveyance of road allowance in Houghton for information (Carried)

Board of Health

The Board endorsed the 2023 Annual Service Plan and Budget Submission for delivery to the Ministry of Health. The Board also changed the regularly scheduled meeting time to 1 p.m. on the first Tuesday of the month starting September 2023.

• Endorsed 2023 Annual Service Plan and Budget Submission (Resolution No. 5)
• Scheduled future meetings for the first Tuesday of the month at 1 p.m. starting September 2023 (Resolution No. 8)
• Approved May 2, 2023 meeting minutes (Resolution No. 2)
• Received May alPHa InfoBreak, Hamilton Board of Health correspondence, and Declaration of Emergency - Jones / Tibollo for information (Resolution No. 3)
• Received Dr. Joyce Lock's May update as information (Resolution No. 4)
• Received Healthy Babies Healthy Children Program Update report HSS-23-017 for information (Resolution No. 6)
• Received Infectious Disease Program information memo as information (Resolution No. 7)

Special Council

Council received a verbal update from the CAO regarding negotiations in Port Dover and directed staff to proceed as instructed. The meeting included a closed session to discuss potential litigation and negotiation strategies.

• Approved Agenda as presented
• Entered closed session to discuss litigation and negotiation criteria
• Received Report CAO 23-C23 and directed staff to proceed regarding Port Dover negotiations
• Approved By-law 2023-42 to confirm the meeting proceedings

Norfolk Heritage Committee

The committee approved two heritage permits for Governor Simcoe Square. A discussion regarding the Port Dover Lighthouse was deferred to federal agencies for determination. The committee also received an information update on the Places of Worship Project.

• Approved Governor Simcoe Square Heritage Permit HPA-2023-04 (Carried Unanimously)
• Approved Governor Simcoe Square Heritage Permit HPA-2023-05 (Carried Unanimously)
• Deferred Port Dover Lighthouse matter to Federal Heritage Buildings Review Office and Parks Canada (Carried Unanimously)
• Accepted Places of Worship Project update as information (Carried)

Haldimand and Norfolk Housing and Social Services Advisory Committee

The committee accepted $3,610,300 in funding from the Ministry of Municipal Affairs and Housing for the Homeless Prevention Program. This includes the creation of five permanent full-time positions and the approval of a single source supply for emergency and transitional housing services in Haldimand County. The committee also endorsed the 2023 Annual Service Plan and Budget Submission to the Ministry of Health.

• Accepted $3,610,300 in Homeless Prevention Program (HPP) funding (Carried)
• Approved 5 new permanent full-time FTEs for the Homeless Prevention Team (Carried)
• Authorized single source supply for Emergency Solutions and Transitional Housing services in Haldimand County (Carried)
• Endorsed 2023 Annual Service Plan and Budget Submission to the Ministry of Health (Carried)
• Approved forwarding the 10-Year Housing and Homelessness Plan Year 8 Report to the Ministry of Municipal Affairs and Housing (Carried)
• Received Dr. Joyce Lock's May update as information (Carried)
• Received Healthy Babies Healthy Children Program Update (HSS-23-017) as information (Carried)
• Received Infectious Disease Program information memo as information (Carried)

Norfolk County Public Library Board

The Norfolk County Public Library Board approved the establishment and management of a Discretionary Reserve Fund. The Board also approved three new policies regarding succession planning, accessibility, and home services. A single-source supplier for library shelving was authorized.

• Approved recommendations and plan for Discretionary Reserve Fund
• Approved GOV-10 - Succession Planning Policy
• Approved HR-12 - Accessibility and Staff Policy
• Approved OP-20 - Home Service Policy
• Approved Single Source supplier for library shelving (Report 23-05-04)
• Referred GOV-09 - Board Evaluation Policy back to Policy Committee for review
• Approved Operations Monitoring Report April 23-05-01
• Approved Strategic Plan Status Report 23-05-02